Ridgecrest City Council
April 6, 2022

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
April 6, 2022
Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, City Clerk
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

Documents and material relating to open session agenda items that are provided to the full City Council prior to a regular meeting will be available for public inspection and copying at City Hall.

City Council agendas and corresponding writings of open session items are available for public inspection at the following locations:

1. City of Ridgecrest City Hall, 100 W. California Ave., Ridgecrest, CA 93555

2. City of Ridgecrest official website at https://ridgecrest-ca.gov/212/City-Council

CITY COUNCIL
Eric A. Bruen, Mayor
L. Scott Hayman, Mayor Pro Tem
Solomon P. Rajaratnam, Vice Mayor
Kyle Blades, Council Member
Peggy Breeden, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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City of Ridgecrest Public Meeting Protocol
In Response to Coronavirus (COVID-19)
City of Ridgecrest Council meetings are OPEN to public attendance. Although Chambers are OPEN, public participation is still encouraged via live streaming, call-in or via written correspondence.

TO PARTICIPATE please call, email, or send mail to the contact info provided below:

The public may use one of the following alternatives for participating in person:
 Watch meetings on-line:

All of our meetings are streamed live at https://ridgecrest-ca.gov/369/Watch or on YouTube at https://www.youtube.com/cityofridgecrest/live and are also available for playback after the meeting.
 Call in for public comments:

To participate with verbal comments, please call (760) 499-5010. This phone line will allow only one caller at a time, so if the line is busy, please continue to dial. We will be allowing a 20-30 second delay between callers to give time for media delays and callers to dial in. If you wish to comment on multiple items you will need to call in as each item is presented.  Submit written comments:

We encourage submittal of written comments supporting, opposing, or otherwise commenting on an agenda item, for distribution to the City Council prior to the meeting.

Send emails to [email protected]; written correspondence may be sent to Ricca Charlon, City Clerk, 100 W. California Ave., Ridgecrest, CA 93555. Please specify to which agenda item your comment relates. All communication, whether it is a formal letter or an online informal email, is read by the City Council.

Please click on the link below to access the City Council Agenda, Minutes and Video web page. https://ridgecrest-ca.gov/212/City-Council
If you have any questions please contact us.

Ricca Charlon, City Clerk
Phone: (760) 499-5002
*Revised February 24, 2021
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY
AGENDA
Wednesday, April 6, 2022 Regular Session – 6:00 p.m.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

REGULAR SESSION
 Pledge Of Allegiance
 Invocation

PRESENTATIONS

1. Key To The City In Honor And Memorial Of Jason Patin STRAND

2. Proclamation – Dispatcher Week COUNCIL

3. Wastewater Update – MKN Consultants STRAND

PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS

CONSENT CALENDAR

4. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 16, 2022 CHARLON

5. A Resolution Of The City Council Of The City Of Ridgecrest Authorizing: An Application For Federal Transit Funding For Fiscal Year 2022 And Fiscal Year 2023 In The Total Amount Of Two Hundred Sixty Seven Thousand Three Hundred And Seventy Two Dollars ($267,372); The City Manager To Sign And File The Application; And Execute And File All Certification Of Assurances, Contracts Or Agreements; And Designate The Transit Services Coordinator To Both Provide Additional Information In Connection With The Application For The Federal Transit Administration Section 5311 Project(s) And To Submit And Approve Requests For Reimbursement Of Funds From The Department For The Section 5311 Project(s) SMITH

6. A Resolution Of The City Council Of The City Of Ridgecrest To Levy And Collect Sewer Fees On The General Tax Rolls For Fiscal Year 2022-2023 REED

7. A Resolution Of The City Council Of The City Of Ridgecrest Updating And Approving The Police Officer Trainee And Information Systems Specialists Job Descriptions For Inclusion In The Personnel Classification Plan MCLAUGHLIN

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – April 6, 2022

DISCUSSION / ACTION ITEMS

8. Committee Appointments – Planning Commission and Personnel Board STRAND

9. A Resolution Of The Ridgecrest City Council Authorizing Submittal Of A Subapplication For California Office Of Emergency Services (CalOES) Hazard Mitigation Assistance And Commitment To Meet The Non-Federal Share (Match) Funding Requirement SPURLOCK

10. Update On American Rescue Plan Act (ARPA) Projects WEGENER

11. A Resolution To Approve The Expenditure Of Park Impact Fees To Be Used With The Per Capita Grant For Capital Improvements To The Leroy Jackson Sports Complex In The Amount Of $47,096.08 WEGENER

12. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $24,473.00 To Provide Additional Assistance With The Application For A FEMA HMGP Grant, And 100% Design Plans For The Bowman Channel Between S. Norma St.

And S. China Lake Blvd. Said Plans, Specifications And Reports Will Be Included As Part Of The Bowman Channel Arch Culvert Under S. Norma Street And Check Dam Structures Flood Control Project REED

13. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 1st Tuesday each month at 5:00 p.m.

Location: Kerr McGee Center Meeting Rooms
 Report from SPECIAL meeting 3/23/22
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
 3/24/22 Meeting Canceled

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Presentation Of The Key To The City In Honor And Memorial Of Jason Patin PRESENTED BY:

Ron Strand, City Manager
SUMMARY:

Jason was a pillar of the community and a valued employee to the City Of Ridgecrest.

He served the City for 12 years in the following capacities:

Planning Commissioner from 12/03/2008 – 11/30/2010
City Councilman for the City of Ridgecrest from 12/01/2010 – 08/26/2013 Department head for Ridgecrest Parks and Recreation from 08/27/2013 – 12/01/2020 Additionally, he sat on several advisory boards and committees dedicated to improving his community
FISCAL IMPACT: None
ACTION REQUESTED: Presentation Of Key To The City
CITY MANAGER’S RECOMMENDATION:

Submitted by: Ricca Charlon Action Date: April 6, 2022
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A Proclamation of
The City of Ridgecrest, California

HONORING NATIONAL PUBLIC SAFETY

TELECOMMUNICATIONS WEEK
APRIL 10-16, 2022
WHEREAS, the Dispatchers of the Ridgecrest Police Department play an essential role in safeguarding the rights and freedoms of the City of Ridgecrest; and, WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people of the community by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and,
WHEREAS, the Dispatchers of the Ridgecrest Police Department unceasingly provide a vital public service.

NOW, THEREFORE, BE IT RESOLVED that the City of Ridgecrest City Council does hereby proclaim April 10th through April 16th 2022, as “National Public Safety Telecommunications Week” in the City of Ridgecrest in honor of the Ridgecrest Police Department Dispatchers.

Proclaimed this 6
th Day of April 2022
Eric A. Bruen
Mayor

L. Scott Hayman Solomon P. Rajaratnam
Mayor Pro Tem Vice Mayor
Kyle Blades
Council Member
Peggy Breeden
Council Member
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 16, 2022
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated March 16, 2022 FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: April 6, 2022
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY
DRAFT Minutes
Wednesday, March 16, 2022 Closed Session – 5:00 p.m.

Regular Session – 6:00 p.m.

This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority.

Meetings are recorded solely for the purpose of preparation of minutes.

CALL TO ORDER – 5:00 p.m.

ROLL CALL
Council Present: Mayor Eric A. Bruen; Mayor Pro Tem L. Scott Hayman; Vice Mayor Solomon P.

Rajaratnam; Council Member Peggy Breeden; Council Member Kyle Blades Staff Present: City Attorney Koczanowicz; City Clerk Charlon; Acting City Manager Chief McLaughlin; PW Director Reed; Interim Parks & Rec Director Wegener

APPROVAL OF AGENDA
 Blades - Rajaratnam: 5 Ayes
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Vice Mayor Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION – Claim denied

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3) - One case Government Code Section 54957 Subpart (b):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION - City Attorney
REGULAR SESSION – 6:00 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION

PRESENTATIONS

1. Employee Years Of Service Awards COUNCIL

2. Transit Driver Appreciation COUNCIL

3. Race Utility Project Update REED

PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Comments heard from S. Connolly; S. Zammaron; M. Sinnott; M. Neel

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – March 16, 2022

COUNCIL ANNOUNCEMENTS
Rajaratnam – Rotary Club Dollars for Scholars Auction Dinner Sat. 3/19 Blades – He was a Youth of the Year judge at an event on the base and really enjoyed it; went to ICSC in Monterey; Spoke to a Girl Scout troop for Democracy week Bruen – Welcomed community to attend Home Show at Fairgrounds this weekend; Youth Basketball final games this Sat. if community wants to attend at KMCC

CONSENT CALENDAR

4. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 2, 2022 CHARLON

5. Announcing Proclamations Prepared For The Month Of March And Scheduled Date Of Presentations CHARLON

6. A Resolution Authorizing The Execution Of The Certifications And Assurances And Authorized Agent Forms For The Low Carbon Transit Operations Program (LCTOP) For The Following Project: Battery Electric Van Replacement Purchase, $74,844 SMITH

7. Approval Of A Professional Services Agreement With Aleshire & Wynder For Legal Services STRAND
Item 7 pulled by Rajaratnam
Items 4-6 approved
 Blades - Rajaratnam: 5 Ayes
Item 7
Motion made with following changes and statement that OMLO contract has been canceled:

1. This CITY ATTORNEY RETAINER AGREEMENT (“Agreement”) is made and entered into by and between Aleshire & Wynder, LLP (“Attorney”), and City of Ridgecrest (“Client”) as of the Effective Date indicated below April 1, 2022 (“Effective Date”).

2. The City Council authorized the execution of this Agreement at a regular meeting on March 16, 2022.
 Breeden - Hayman: 5 Ayes

PUBLIC HEARING

8. A Resolution And Public Hearing Of The Ridgecrest City Council Summarily Vacating A Certain Pedestrian Way Bound On The West By Lots 53 & 78, And Bound On The East By Lots 54 & 77, As Shown On Tract Map 1252 SPURLOCK
 Public hearing opened at 7:01
 No public comments heard; no comments received by the City Clerk  Public hearing closed at 7:05
 Blades - Rajaratnam: 5 Ayes

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – March 16, 2022

DISCUSSION / ACTION ITEMS

9. A Resolution Of The Ridgecrest City Council Approving The 2021 Annual Progress Report (APR) For The City Of Ridgecrest General Plan And Housing Element Including The Regional Housing Needs Allocation Plan (RHNA) SPURLOCK
 Rajaratnam - Blades: 5 Ayes

10. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN
Comments heard from M. Sinnott; R. Westa-Lusk; M. Neel

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Peggy Breeden
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
 Report from 3/3/22 - CANCELED
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2
nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
 Report from 3/8/22 – Discussed FY23 Budget
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 2nd Wednesday of the Month @ 5:00 p.m.

Location: City Hall Council Chambers
 Report from 3/9/22 - CANCELED

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT
April 8 – RPD vs BHS Basketball at Burros Gym – 7pm

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS
Blades – BHS Robotics qualified for World Championship
Rajaratnam – Economic Outlook Conference last month well attended Hayman – Special QOL meeting March 23 @ 5:30
Bruen – Friday March 25 Respect For Law Dinner at KMCC
ADJOURNMENT – 8:01p.m.

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The City Council Of The City Of Ridgecrest Authorizing: An Application For Federal Funding For Fiscal Year 2022 And Fiscal Year 2023 In The Total Amount Of Two Hundred Sixty Seven Thousand Three Hundred And Seventy Two Dollars ($267,372); The City Manager To Sign And File The Application; And Execute And File All Certification Of Assurances, Contracts Or Agreements; And Designate The Transit Services Coordinator To Both Provide Additional Information In Connection With The Application For The Section 5311 Project(s) And To Submit And Approve Requests For Reimbursement Of Funds From The Department For The Section 5311 Project(s) PRESENTED BY: Christopher Smith, Transit Services Coordinator SUMMARY: The Federal Transit Administration (FTA) Section 5311 is a program that is formula based and provides funding to states for the purpose of supporting public transportation in rural areas. Rural areas encompass all populations, not included within an urbanized area of 50,000 or more residents.

The funding being allocated to the City of Ridgecrest for Fiscal Year 2022 and Fiscal Year 2023 is totaled at Two Hundred Sixty Seven Thousand Three Hundred and Seventy Two Dollars ($267,372). This year the 5311 funds are being allocated based on a two year cycle.

The Department of Transportation is authorized to make available grants to states through the Federal Transit Administration to support capital and operating assistance projects for public transportation systems under Section 5311 of the FTA. The California Department of Transportation has been designated by the Governor of the State of California to administer Section 5311 grants for transportation projects to rural transit and intercity buses. These grants aid in sustaining the maintenance of our public transportation fleet as well as covering costs for day to day operations.

The City of Ridgecrest Transit Division has previously used these funds for operational activities and will continue to use the funds for the Fiscal Year of 2022 and Fiscal Year 2023 for the same use.

The FTA is requesting that the City Manager name a designee to provide additional information in connection with the application of the 5311 projects and that the designee also be authorized to submit and approve request for reimbursements of funds. This designee needs to be named by title only and will be the Transit Services Coordinator.

FISCAL IMPACT: Provides $267,372 in federal funding for Transit operations.

ACTION REQUESTED:

Adopt A Resolution Of The City Council Of The City Of Ridgecrest Authorizing:

1. The Submittal of An Application for Federal Funding for Fiscal Year 2021 In The Amount Three Hundred Seventy Thousand Nine Hundred and Ninety Five Dollars ($267,372);

2. The City Manager To:

A. Sign And File The Application;
B. Execute And File All Certification Of Assurances, Contracts Or Agreements C. Designate The Transit Services Coordinator to Provide Additional Information In Connection With The Application For The Section 5311 Project(s)
D. Designate the Transit Services Coordinator to Submit And Approve Request For Reimbursement Of Funds From The Department For The Section 5311 Project(s) CITY MANAGER’S RECOMMENDATION:

Submitted by: Christopher Smith, Transit Services Coordinator Action Date: April 6 th, 2022
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RESOLUTION NO. 22-Xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIDGECREST AUTHORIZING: AN APPLICATION FOR FEDERAL FUNDING FOR FISCAL YEAR 2022 AND FISCAL 2023 IN THE

TOTAL AMOUNT OF TWO HUNDRED SIXTY SEVEN THOUSAND THREE HUNDRED AND SEVENTY TWO DOLLARS ($267,372); AND THE CITY MANAGER TO SIGN AND FILE THE APPLICATION; AND EXECUTE AND FILE ALL CERTIFICATION OF ASSURANCES, CONTRACTS OR AGREEMENTS; AND AUTHORIZING THE TRANSIT SERVICES

COORDINATOR TO PROVIDE ADDITIONAL INFORMATION IN CONNECTION WITH THE APPLICATION FOR THE SECTION 5311 PROJECT(S) AND SUBMIT AND APPROVE

REQUESTS FOR REIMBURSEMENT OF FUNDS FROM THE DEPARTMENT FOR THE SECTION 5311 PROJECT(S)
WHEREAS, the U. S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration to support capital/operating assistance projects for non-urbanized public transportation systems under Section 5311 of the Federal Transit Act (FTA C 9040.1F and FTA C 9050.1); and,
WHEREAS, the California Department of Transportation (Department) has been designated by the Governor of the State of California to administer Section 5311 grants for transportation projects for the general public for the rural transit and intercity bus; and, WHEREAS, The City of Ridgecrest desires to apply for said financial assistance to permit operation of service/purchase of capital equipment in Kern County; and, WHEREAS, The City of Ridgecrest has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including social service agencies).

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Ridgecrest does hereby authorizes:
1) The City Manager to file and execute applications on behalf of with the Department to aid in the financing of capital projects and operating assistance projects pursuant to Section 5311 of the Federal Transit Act (FTA C 9040.1F and FTA C 9050.1), as amended. 2) The City Manager to execute and file all certification of assurances, contracts or agreements or any other document required by the Department.
3) The Transit Services Coordinator to provide additional information as the Department may require in connection with the application for the Section 5311 projects. 4) The Transit Services Coordinator to submit and approve request for reimbursement of funds from the Department for the Section 5311 project(s).

PASSED AND ADOPTED by the City Council of the City of Ridgecrest of Kern County, State of California, at a regular meeting of said Board held on April 6th, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Eric Bruen, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk
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Program of Projects (POP)
FFY 2022 & FFY 2023
Due: April 29, 2022 at 2pm PST
Instructions:

PART 1 – Operating Assistance
• Do not list previously approved projects (i.e. projects listed in a prior grant). • Funding split: 44.67% Local Share and 55.33% Federal Share. • Third Party Contract Requirement – all third-party contracts must contain federal clauses required under FTA Circular 4220.1F and approved by the State prior to bid release.
• Net project cost does not include ineligible cost (i.e. farebox, other revenues, etc.).

PART 2 – Capital (Vehicles, Construction, Preventive Maintenance and Planning) • PRE-AWARD AUTHORITY IS STRICTLY FORBIDDEN FOR ALL CAPITAL PURCHASES Receiving an executed Standard Agreement (DOT-213A) is NOT procurement authorization.
• All vehicles procured with Section 5311 program funds must be ADA accessible regardless of service type (fixed route or demand-response service).Capital projects must contain a full description of project: A PRELIMINARY ENVIRONMENTAL SURVEY (PES) is required for Capital projects other than vehicle procurement.(i.e. facility or shelter - include specifics, planning studies, preventative maintenance). The PES does not satisfy the requirements for environmental review and approval. When the agency prepares the documentation for a categorical exclusion, the Environmental Justice Analysis must be included.
• Funding split: 11.47% Local Share and 88.53% Federal Share. • Procurement Contract Requirement – all documents used for procuring capital projects must contain federal clauses required under FTA Circular 4220.1F and approved by DRMT prior to bid release.

PART 3 - FLEXIBLE FUNDS (i.e. CMAQ, STP, or Federalized STIP*) if applicable:
• Request for transfer will be applied for directly through the District - Local Assistance District Engineer, and Headquarters’ Division of Local Assistance. Division of Rail & Mass Transportation (DRMT) will receive a confirmation once the transfer is completed.
• Funding split: 11.47% Local Share and 88.53% Federal Share. CMAQ may be funded up to 100% at the discretion of the Regional Planning Agency/MPO.

Program of Projects (POP)
FFY 2022 & FFY 2023
Due: April 30, 2022 at 2pm PST
Agency Name:
5311 5311(f) CMAQ
Regional Contact Info:

Regional
Contact Name: Phone Number:

Contact Title: Date:

General Information:

County or Region: Caltrans District:

Original
Submission Date:

Revision
Number:

Revision
Submission Date:

Section A: Available Funding
Apportionment for this Cycle (Federal Share):

Section B: Programming
Operating Assistance Total:

Capital Total:

Total Programmed (Operating + Capital):

Flexible Funds (if applying for CMAQ, STP or Federalized STIP):

Flex Funds Total:
*Request for transfer will be applied for directly through the District - Local Assistance, District Engineer, and Headquarters’ Division of Local Assistance. Division of Rail & Mass Transportation will receive a conformation once the transfer is completed.

Statewide Transportation Improvement Program (STIP)
All federal funds to be used for transit projects must be included in a federally approved STIP. A Transportation Planning Agency (TPA) must ensure that Section 5311 projects are included in the Department of Transportation’s (Department) Statewide Transportation Federal Improvement Program (FSTIP), which is jointly approved by the Federal Highway Administration (FHWA) and FTA.

A copy of the federally approved STIP Page must be attached for all projects to be programmed through the Section 5311 program. The project description and associated dollar amounts must be consistent with the federally approved STIP information.
• Metropolitan Planning Organizations (MPOs) are responsible for programming projects within their jurisdiction.
• Rural Transit & Intercity Bus staff will submit Non-MPO / Rural Transportation organizations projects directly to the Department’s Division of Financial Programming for inclusion into the FSTIP.

For further guidance see the Department’s Division of Financial Programming website.

PART 1: Operating Assistance - Regional Apportionment
Metropolitan Planning Organizations (MPOs) are responsible for sub-allocating projects within their jurisdiction:

Subrecipient Project Description Federal Share
Local Share
(Excluding Toll
Credit)
Toll Credit
Amount (if any) Net Project Cost
Operating Assistance Funds Total:

PART 1 Continued: Additional Operating Assistance Entries Metropolitan Planning Organizations (MPOs) are responsible for sub-allocating projects within their jurisdiction:

Subrecipient Project Description Federal Share
Local Share
(Excluding Toll
Credit)
Toll Credit
Amount (if any) Net Project Cost
Operating Assistance Funds Total:

PART 2: Capital (Vehicles, Construction, Preventive Maintenance and Planning) - Regional Apportionment Metropolitan Planning Organizations (MPOs) are responsible for sub-allocating projects within their jurisdiction:

Subrecipient Project Description Federal Share
Local Share
(Excluding Toll
Credit)
Toll Credit
Amount (if any) Net Project Cost
Capital Assistance Funds Total:

PART 3: FLEX FUNDS (i.e. CMAQ, STP, or Federalized STIP*) if applicable *Federalized STIP projects must complete the CTC allocation process.

Subrecipient Project Description Federal Share
Local Share
(Excluding Toll
Credit)
Toll Credit
Amount (if any) Net Project Cost
FLEX Funds Total:

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The City Council Of The City Of Ridgecrest To Levy And Collect Sewer Fees On The General Tax Rolls For Fiscal Year 2022-2023 PRESENTED BY: Travis Reed, Public Works Director
SUMMARY: Staff has continued to undertake the task of sewer fee levy and collection in-house this year. Waste-water and Accounting Staff have dedicated much time to keeping this levy in good standing. Said functions that have been completed are as follows:

1. Verify the tax roll and addresses associated match.

2. Verify property use type.

3. Coding each levy according to property type.

4. Field verify the use of each property.

5. Create a database for information storage moving forward.

6. Verified formulas and methods of calculation.

7. Submission of the special assessment package.

8. Prepare all Levy documentation for County submittal.

The City Council will direct City Staff to furnish to Kern County Board of Supervisors and Kern County Auditor, a description of the parcel for both residential and commercial sewer charges. This is an annual requirement to allow for the collection of the flat rate charge on the property tax bill. The parcels billed by the flat rate charges are shown in Exhibit “A”. Please note Exhibit “A” does not include the County fee associated with applying this levy: As of March 23, 2022 the County has not yet calculated what their fee will be.

This year’s Sewer fees will not increase for single or multi-family dwellings. See Exhibit “B” attached.

This Resolution, along with an Exhibit “A” listing all city parcels (example below), shall be furnished to the County on or before April 30, 2022. Exhibit “A” is not attached to this agenda as it is approx. 230 pages similar to the below. If you would like to view the document contact the City Clerk.

Exhibit A- Charge Roll
Assessor Parcel
Number
SitusNumber Charge
081-091-47-2 1325 378.24
081-081-54-9 1424 378.24
343-351-15-1 100 672.85
343-351-20-1 100 672.85
033-070-27-7 100 606.81
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
The revenues derived from the subject charge shall be used only for construction, expansion, maintenance and operation of the City’s wastewater treatment and collection facilities.

This resolution complies with the applicable provisions of Article XIIID of the California Constitution and California Government Code 54984 and has authority to adopt a sewer user charge for use of City sanitation facilities pursuant to Health and Safety Code Section 5471, et. seq. and Government Code Section 51334.

The Council will also direct City Staff to bill and collect service charges for those properties whose status is tax exempt and not on the County tax rolls; therefore, are not a part of this resolution.

FISCAL IMPACT:

ACTION REQUESTED:

Adopt A Resolution Of The City Council Of The City Of Ridgecrest To Levy And Collect Sewer Fees On The General Tax Rolls For Fiscal Year 2022-2023.

CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Shawnna Morley, Travis Reed Action Date: April 06, 2022 RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIDGECREST TO

LEVY AND COLLECT SEWER FEES ON THE GENERAL TAX ROLLS FOR FISCAL YEAR 2022/2023
WHEREAS, the City Council will direct the City Clerk to furnish the Kern County Board of Supervisors and the County Auditor with a description of the parcels for both residential and commercial sewer charges; and,
WHEREAS, this is an annual requirement to allow for the collection of the flat rate charge on the property tax bill; and,
WHEREAS, the parcels billed by the flat rate charges are shown in Exhibit “A”; and, WHEREAS, the rates were established for five years beginning in 2013 from a Prop 218 hearing that passed on June 5, 2013, for fiscal year 2022/2023 the rates will remain the same as the previously approved; and,
WHEREAS, The Board of Supervisors and the County Tax Collector are hereby requested to levy and collect the charge as a part of the annual General County Tax Bill; and, WHEREAS, The Council will also direct City Staff to bill and collect service charges for those properties whose status is tax exempt and not on the County tax rolls; therefore, are not a part of this resolution.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest Adopts a Resolution to Levy and Collect Sewer Fees on the General Tax Rolls for Fiscal Year 2022/2023.

APPROVED AND ADOPTED this 6
th day of April, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
Eric A. Bruen, Mayor
ATTEST:
_____________________
Ricca Charlon, CMC
City Clerk
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Sewer Availability Fees Adopted by City Council on April 6, 2022 Rates 2018 2019 2020 2021 2022 2023
Single Family Residential $31.52 $31.52 $31.52 $31.52 $31.52 $31.52 Multi-Family Residential $27.48 $27.48 $27.48 $27.48 $27.48 $27.48 Mobile Homes $23.44 $23.44 $23.44 $23.44 $23.44 $23.44
Commercial Rates
2018 2019 2020 2021 2022 2023
Annual Fixed Fee* $378.21 $378.21 $378.21 $378.21 $378.21 $378.21 Volumetric Charge (per hundred cubic feet)**
Auto: Repair Shop and Service Station $3.12 $3.12 $3.12 $3.12 $3.12 $3.12 Auto: Steam Cleaning $6.69 $6.69 $6.69 $6.69 $6.69 $6.69 Bakery and Food Preparation $4.81 $4.81 $4.81 $4.81 $4.81 $4.81 Bars w/o Dining Facilities $2.93 $2.93 $2.93 $2.93 $2.93 $2.93 Car Wash $2.61 $2.61 $2.61 $2.61 $2.61 $2.61
Commercial & Institutional - Other $2.59 $2.59 $2.59 $2.59 $2.59 $2.59 Department and Retail Store $2.74 $2.74 $2.74 $2.74 $2.74 $2.74 Hospital and Convalescent $2.71 $2.71 $2.71 $2.71 $2.71 $2.71 Hotel with dining facilities $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 Hotel/Motel without dining $2.83 $2.83 $2.83 $2.83 $2.83 $2.83 Institutional and Professional: Restrooms
Only $2.54 $2.54 $2.54 $2.54 $2.54 $2.54
Laundromat $2.64 $2.64 $2.64 $2.64 $2.64 $2.64
Laundry: Commercial $3.29 $3.29 $3.29 $3.29 $3.29 $3.29 Laundry: Industrial $4.68 $4.68 $4.68 $4.68 $4.68 $4.68 Market with Garbage Grinders $5.14 $5.14 $5.14 $5.14 $5.14 $5.14 Mortuary $5.14 $5.14 $5.14 $5.14 $5.14 $5.14
Restaurant $4.81 $4.81 $4.81 $4.81 $4.81 $4.81
Soft Water Service $2.34 $2.34 $2.34 $2.34 $2.34 $2.34
Septic System or No Plumbing No Fixed Fee or Charge
Exempt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
China Lake Naval Air Weapons Station $3.34 $3.34 $3.34 $3.34 $3.34 $3.34 *The annual fixed fee includes the first 71 hundred cubic feet of water flow per year. ** Based on 80% of potable water consumption to account for water not returned to the sewer with except of NAWS which has its sewage metered directly.

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RIDGECREST CITY COUNCIL/SUCCESSOR REDEVELOPMENT AGENCY/

FINANCING AUTHORITY/HOUSING AUTHORITY AGENDA ITEM
SUBJECT: A Resolution Of The City Council Of The City Of Ridgecrest Updating And Approving The Attached Job Descriptions For Inclusion In The Personnel Classification Plan PRESENTED BY: Jed McLaughlin, Chief of Police
SUMMARY:

The position of Police Officer Trainee was abolished from the City’s Personnel Classification Plan. Others have held this position with the city in the past, but as employees left and different hiring practices were utilized the Police Officer Trainee position went unused for an extended period of time and the job description was eliminated.

Law enforcement is experiencing a diminished pool of well-qualified candidates for police officer positions and there is substantial competition amongst cities and counties to successfully recruit police officers. This has had a significant impact on staffing levels in Ridgecrest as the Police Department currently has vacancies for police officer positions and is continuing to experience recruitment challenges. The Police Officer Trainee classification is designated for new recruit police officers that could be sponsored through the police academy.
_________________________________
Due to the rapid change of trends in technology the job description of Information Systems Specialist has become antiquated and does not properly reflect the job duties performed.

In order to properly recruit and maintain IT staffing this job description will be updated to fall in line with the current technology and tasks performed under this classification.

FISCAL IMPACT: There would be no fiscal impact as this job classification would be funded in the City’s operating budget through salary savings from vacant positions.

ACTION REQUESTED: Approve the Police Officer Trainee and Information Systems Specialist Job Descriptions.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested
Submitted by: Jed McLaughlin Action Date: April 6, 2022 This Page Intentionally Left Blank
RESOLUTION NO. 22-Xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIDGECREST UPDATING AND APPROVING THE ATTACHED JOB

DESCRIPTIONS FOR INCLUSION IN THE PERSONNEL

CLASSIFICATION PLAN
WHEREAS, changes in City operations and staffing over the past year have affected the type, scope and level of work being performed; and,
WHEREAS, the attached two (2) job descriptions were not included and/or needed additional clarification - Police Officer Trainee & Information Systems Specialist; and, WHEREAS, these positions are vital for continued employee retention and the potential future growth of the City;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ridgecrest hereby adopt the attached two (2) job descriptions of the above named positions for inclusion in the Personnel Classification Plan.

APPROVED AND ADOPTED, this 6th day of April 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Eric Bruen, Mayor
ATTEST:

Ricca Charlon, City Clerk
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CITY OF RIDGECREST Date Adopted: __________

POLICE OFFICER TRAINEE

DESCRIPTION
Purpose of Classification
Under close supervision, this position attends a Police Officer Standards and Training (P.O.S.T.) certified police academy, participating in and passing all required classes for a period of approximately 24 weeks.

Upon successful completion of the academy, the position becomes a probationary Police Officer.

Distinguishing Characteristics
The Police Officer Trainee position is distinguished from the Police Officer position by its assignment to the Basic P.O.S.T. Academy.

SUPERVISION RECEIVED
Receives supervision from higher level of command.

ESSENTIAL DUTIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• Attends P.O.S.T. certified basic academy, participating in and passing all required classes. • During training develops awareness and understanding of the functions and responsibilities of Police Officers.

Academy training may include:
• Instruction on proper handling and firing of firearms; • Review of radio codes and applicable penal code sections; • Overview of the court system;
• Writing and editing police reports;
• Observing law enforcement activities such as maintenance of order, crime prevention, and protection of citizens and property;
• Review of rules, regulations, and procedures;
• Developing and maintaining a high level of physical fitness; and • Learning and demonstrating competence in arrest and control technique.

Related Functions:
• Perform related duties and responsibilities as required.

POLICE OFFICER TRAINEE

MINIMUM QUALIFICATIONS
Age - Police Officer Trainees must be 20 years and 6 months of age.

Education - California P.O.S.T. requires possession of a U.S. High School Diploma or GED equivalency.

Citizenship - Must be a U.S. citizen or permanent resident alien who is eligible and has applied for citizenship.

License - Applicants must possess a valid Class “C” California Driver’s License.

Physical Condition / Vision - Good physical condition. Vision and physical conditions must satisfy established P.O.S.T. Medical Standards as provided on the P.O.S.T.

Website: http://post.ca.gov/medical-screening-manual.aspx Moral Character - Must be of good moral character with no felony convictions.

Background Investigation - Must pass a rigorous background investigation.

Written Exam – Applicants must pass the P.O.S.T. Entry-Level Law Enforcement Test Battery (PELLET – B).

A minimum T- Score of 42 is required.

PHYSICAL AND MENTAL REQUIREMENTS
Mobility: Frequent sitting and standing for long period of time; frequent stooping, bending and squatting.

Lifting: Frequent lifting up to 60 pounds; occasional lifting up to 75 pounds.

Vision: Constant overall vision, color perception, eye-hand coordination, and depth perception; frequent reading/close-up work; constant field of vision/peripheral.

Dexterity: Frequent grasping, holding, and reaching; constant use of a computer; occasional use of a firearm.

Hearing/Talking: Constant requirement to hear normal speech; constant hearing on telephone and radio; ability to hear faint sounds; constant talking on telephone/radio. Emotional/ Psychological: Regular exposure to hostile, abusive and threatening individuals; may be required to restrain or arrest individuals.

Frequent working alone may be exposed to trauma, grief and death; frequent public contact; decisionmaking and concentration.

Environmental: Constant wearing a ballistic vest; frequent exposure to loud noise; occasional exposure to chemicals, fumes, and other environmental substances.

WORKING CONDITIONS
Work is performed in both indoor and outdoor environment including extreme heat, cold and inclement weather on a year-round basis; subject to driving a vehicle to conduct work, positions require overtime holiday and weekend work. Depending upon assignment may require standby work assignments.

FLSA: Overtime Eligible

CITY OF RIDGECREST Date Adopted: ____________

INFORMATION SYSTEMS SPECIALIST
Definition:

Under general direction of the Information Systems Manager, supports the City’s distributed computing environment; helps plan, direct, manage, and coordinate the City’s Information Services Division’s efforts to meet the technological needs of the organization; and performs related work as required.

Characteristic Duties and Responsibilities:

Administers and responds to all IT help desk requests, including troubleshooting issues with workstations, mobile devices, VOIP phones, printers, network devices, and user software. Maintains documentation on desktop, server, and network inventory and licensing. This position deals directly with third-party vendors and may perform regular software backups, deploy security updates/patching.

Provides help desk support (in person, by telephone, remote connection, or e-mail) to staff, vendors, and other external partners and customers. Performs new user training, changes and upgrades to desktop and related systems. Supports application software program(s) including installation and updates to software, resolving issues with networked devices, users, and authentication.

Responsible for the evaluation, installation, configuration and maintenance of system hardware and software. Assists with the planning and implementation of all helpdesk activities under the direction of the IT Manager. Involves setting up Active Directory accounts, repairing or replacing faulty hardware, and configuring network settings. Assists with acquisition, inventory, hardware and software maintenance contracts, image management, upgrade, patching, monitoring, maintenance and troubleshooting.

Creates, plans, and executes department projects alongside the IT Manager. Works closely with procurement agents, stakeholders, and peers to ensure project timelines and goals are met.

Responsible for financial related duties within IT including but not limited to invoicing, purchase order generation, and budget tracking.

Produces and broadcasts government meeting over the local government channel, local cable channel, and other streaming media platforms. Curates, decimates and archives content dispersed to the media and the public via the local government channel, local cable channel, and other streaming media platforms.

INFORMATION SYSTEMS SPECIALIST Page 2 of 3
Knowledge, Skills and Other Characteristics:
 Knowledge in all Microsoft Operating Systems
 Basic knowledge of Linux Operating Systems
 Knowledge of Server and Desktop Virtualization
 MS Office Suite Applications
 Standard desktop software (AutoCAD, Adobe Product Suite, etc.)  Knowledge in Network Infrastructure design
 Knowledge in Server Operating Systems
 Knowledge in IP Addressing including network segmentation  Knowledge in Active Directory Account Maintenance
 Mobile Devices (Android, IOS smart phone & tablet support)  Active Directory, group policy and the Windows security model  Troubleshooting TCP/IP network environment
 Troubleshooting hardware, PCs, laptops and a variety of mobile devices.  Basic administration (moves, additions, changes) of various server-based applications (Exchange, SQL, AD and local accounts, Content Management Systems, Antivirus.)
 Flexible schedule as this job will require extended support hours, occasional night, weekend and some on-call work.
 Communicate effectively with personnel, users, department heads and elected officials and display excellent interpersonal skills and awareness of controversial and/or sensitive issues.
 Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
 Communicate clearly, accurately and concisely, both orally and in writing.  Respond to requests and inquiries from the public.
 Interpret, explain and ensure compliance with departmental policy and procedure.  Perform basic and advanced mathematical functions.
 Handle multiple projects and assignments. Learn and adapt quickly to an everchanging environment.  Pass a technical assessment test applicable to the job description.  Support Law Enforcement and Public Safety end users and must pass CJIS personal technical clearance exam
Working Conditions:

Typical office environment.

Regularly lifts and carries up to 50 pounds.

Occasional repairs on rooftops and radio towers.

INFORMATION SYSTEMS SPECIALIST Page 3 of 3
Minimum Requirements:

Experience:

Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance.

Ability to: Analyze complex procedures and data and develop logical conclusions; translate problem statements into programs and solutions; work effectively with all levels of City employees, City Council members, and the Public.

License: Possession of a valid Class “C” California Driver license. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.

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JOB TITLE GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Animal Control Hourly 16.0521 16.8547 17.6974 18.5823 19.5114 20.4870 20.9992 21.5369 Officer Monthly 2782.36 2921.48 3067.56 3220.93 3381.98 3551.08 3639.86 3733.06 Animal Control Hourly 17.6956 18.5804 19.5094 20.4849 21.5091 22.5846 23.1492 23.7279 24.3211 24.9291 Supervisor Monthly 3067.24 3220.60 3381.63 3550.71 3728.25 3914.66 4012.52 4112.84 4215.66 4321.05 Community Service Hourly 17.5373 18.4142 19.3349 20.3016 21.3167 22.3825 22.9421 23.5156 24.1035 24.7061 Officer Monthly 3039.80 3191.79 3351.38 3518.95 3694.89 3879.64 3976.63 4076.05 4177.95 4282.40 Police Hourly 18.6778 19.6117 20.5923 21.6219 22.7030 23.8381 24.4341 25.0449 25.6711 26.3128 Dispatch Monthly 3237.49 3399.36 3569.33 3747.79 3935.18 4131.94 4235.24 4341.12 4449.65 4560.89 Kennel Hourly 15.5669 16.3452 17.1625 18.0206 18.9217 19.8914 Attendant Monthly 2698.26 2833.18 2974.83 3123.58 3279.76 3447.84 Property Hourly 15.2783 16.0422 16.8443 17.6865 18.5709 19.4994 19.9869 20.4988 Evidence Clerk Monthly 2648.24 2780.65 2919.68 3065.67 3218.95 3379.90 3464.40 3553.12 Police Hourly 24.4324 25.6540 26.9367 28.2836 29.6977 31.1826 Officer Monthly 4234.95 4446.70 4669.03 4902.48 5147.61 5404.99 Police Officer Hourly 22.9421
Trainee Monthly 3976.63
Police Hourly 33.0630 34.7162 36.4520 38.2746
Sergeant Monthly 5730.92 6017.47 6318.34 6634.26
4237
5867
4772
5802
4221
5816
4762
Salary Schedule for PEAR
Effective on April 6, 2022
4151
4837
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Accept Nominations/Appointments For One (1) Seat On The Planning Commission And Two (2) Seats On The Personnel Board
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

The Planning Commission recently had a commissioner, William Jinkins, who resigned effective March 31, 2022 leaving a vacancy. Mr. Jinkins was appointed by Council member Breeden so a new appointment will be made by Breeden to fill the seat.

Additionally, the Personnel Commission has needed two appointments, one each by Hayman & Blades, to complete the appointments.

Attached is the listing of current assignments for review and help in discussions.

FISCAL IMPACT: None
ACTION REQUESTED: Confirm nominations/appointments with voice vote/general concensus.

CITY MANAGER’S RECOMMENDATION:

Submitted by: Ricca Charlon Action Date: April 6, 2022
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Commissions, Board, & Committees Mayor Eric A. Bruen Peggy Breeden L. Scott Hayman Solomon P. Rajaratnam Kyle Blades Planning Commission
(Each Council Member nominates a commissioner) Juan 'Bernie' Mondragon William Jinkins Vanessa Hayman Warren Cox Bill Farris Jr.

Personnel Commission
(Each Council Member nominates a commissioner) Dana Griffin Mike Avery Roger Ussery Construction Appeals Board
(Each Council Member nominates a commissioner) Jerry Griffin Bill Freund Mike Ferguson Ryan Smith Handicap Access Appeals Board
(Municipal Code requires 2 members be physically handicapped, 2 members experienced in construction, and 1 member be a public member
Pamela Gratton Crisian Loya Chris Hill Ryan Smith
Activate Community Talents and Interventions For Optimal Neighborhoods Task Force (ACTION) (2 Council Appointments)
Ridgecrest Area Convention & Visitors Bureau (RACVB) (1 Council Appointment & 1 Alternate) Staff - M. McKenzie Rajaratnam Veterans Advisory Committee
(1 Council Appointment & 1 Alternate)
Kern Council of Governments (KernCOG)
(1 Council Appointment & 1 Alternate) Blades Breeden
Navy Community Council
(Mayor + 1 Council Appointment) Bruen Rajaratnam
IWV Groundwater Authority Hayman Breeden
Finance Committee Hayman Bruen
Youth Advisory Council Hayman Bruen
Civilian & Military Affairs Mayor Chief of Police
East Kern County Air Pollution Control Board Blades
Quad State Local Governments Authority Bruen
League of California Cities Blades Bruen
Disaster Council (appointments set by Municipal Code) Mayor/Chair City Manager/Director of Emergency Services
Chief of Police/Asst.

Director of Emergency
Services
Round Table/BLM - last met via phone 12/17/20, previous was 11/19/20 Blades Infrastructure Committee Rajaratnam Blades Planning Commissioner Warren Cox
Planning Commissioner
William Jinkins
City Organization and Services Breeden Bruen Planning Commissioner Vanessa Hayman
Planning Commissioner
Bill Farris Jr.

Parks, Recreation, Quality of Life (includes Senior Advisory Council and Arts Council) Hayman Bruen Planning Commissioner Vanessa Hayman
Planning Commissioner
William Jinkins
Economic Development Committee Blades Rajaratnam Planning Commissioner Bill Farris Jr.

Planning Commissioner
Bernie Mondragon
Measure V (Each Council Member nominates a member) Marshall 'Chip' Holloway Chris Hill John Harper Christian Aguirre Holly Farris EAST Kern EDC Breeden Staff - M. McKenzie
Kern EDC Bill Farris Jr.

Other Emergency Service Personnel as
appointed by the Director of Emergency
Services to fulfill critical functions
updated Jan 2022
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Authorizing Submittal Of A Subapplication For California Office Of Emergency Services (CalOES) Hazard Mitigation Assistance And Commitment To Meet The Non-Federal Share (Match) Funding Requirement PRESENTED BY: Heather Spurlock, Analyst 2
SUMMARY:

The Kern Multijurisdictional Hazard Mitigation Plan (Kern MJHMP) was adopted on April 9, 2021. The local hazards identified for Ridgecrest are extreme heat, flood, and earthquakes.

The City has determined the Kerr McGee Community Center to be a critical facility due to its role in serving as cooling center for area vulnerable senior populations and emergency command center for area Voluntary Organizations Active in Disasters (VOAD) organizations.

A mitigation measure identified in the Kern MJHMP is to install generators for backup power at the Kerr McGee Community Center to support regional sheltering needs without possible interruptions in the event of power outages.

City staff prepared a Notice of Interest for the CalOES Hazard Mitigation Assistance grant for the generator project at the Kerr McGee Center. The project proposes to purchase and install generator, electrical transfer switches, and other required/related tasks/items for the Kerr McGee Community Center. The Notice of Interest was approved and staff has now prepared the subapplication. A commitment to meet the Non-Federal share (match) of at least 25% of the total project funding amount is required.

Staff has estimated the cost of the generator project to be $530,880.00. The grant provides a federal share of $398,160.00 which is 75% of the project costs. The City share of the project costs will be $132,720.00, which is 25% of the proposed project estimated costs.

FISCAL IMPACT: Commitment of $132,720.00 for 25% match of generator project if grant is awarded.

ACTION REQUESTED: Approve resolution authorizing grant submittal and committing matching funds of 25% in the amount of $132,720.00.

CITY MANAGER’S RECOMMENDATION:

Submitted by: H. Spurlock Action Date: April 6, 2022
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RESOLUTION NO. 22-XX

A RESOLUTION OF THE RIDGECREST CITY COUNCIL AUTHORIZING

SUBMITTAL OF GRANT APPLICATION TO CAL OES-HAZARD MITIGATION

ASSISTANCE FUND, COMMITTING MATCHING FUNDS AND AUTHORIZING

THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO

CARRY-OUT THE INTENT OF THIS RESOLUTION
WHEREAS, due to the extreme high temperatures during the summer season, the City of Ridgecrest is in need of an emergency generator in order to protect its vulnerable population from extreme heat exposure in an event of a power outage; and,
WHEREAS, City does not have the necessary funds to purchase such a back-up generator; and, WHEREAS, Cal OES-Hazard Mitigation Assistance has grant funds available for mitigation of hazards including one identified above; and,
WHEREAS, the City Council desires to apply for such grant funds in order to provide safe shelter during heat waves and power outages for its vulnerable population and recognizes that there would be a Non-Federal Share of at least 25% of the total project funding required of the City; and, WHEREAS, the total cost of such emergency generator is projected to be $487,400.

NOW THEREFORE, the City Council of the City of Ridgecrest does hereby resolve as follows:

Section 1. That the above recitals are true and correct and are incorporated fully into this Resolution.

Section 2. Authorization to Apply for Cal OES-Hazard Mitigation Assistance and to commit matching funds. The City Council hereby authorizes the filing of the Application for the Kern County Multijurisdictional Hazard Mitigation Plan grant funding in the amount of $365,550, commits $121,850 of City’s General Fund for matching funds to the project and authorizes the City Manager to sign, on behalf of the City, matching commitments and any other necessary documents related to the application, the grant, and the commitment of matching funds or to carry out the intent of this Resolution.

Section 3. CEQA. This Resolution is exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines Section15061(b)(3) because there is no possibility that it may have a significant effect upon the environment.

Section 4. The City Clerk shall certify to the adoption of this Resolution. This Resolution is effective immediately.

APPROVED AND ADOPTED this 6
th day of April, 2022 by the following vote:

AYES:

NOES:

ABSENT:

Eric A. Bruen, Mayor
ATTEST:

Ricca Charlon, CMC, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Approve The Expenditure Of Park Impact Fees To Be Used With The Per Capita Grant For Capital Improvements To The Leroy Jackson Sports Complex In The Amount Of $47,096.08
PRESENTED BY: Nerissa Wegener, Interim Director of Parks and Recreation SUMMARY:

The City of Ridgecrest Parks and Recreation Department is requesting the Ridgecrest City Council approve the use of Park Impact Fees for a capital improvement project at the Leroy Jackson Sports complex.

On July 14, 2020 the city was notified that we were awarded $195,510 to put shade covers at the Leroy Jackson Sports Complex on the JV and Varsity softball field- dugouts and spectator seating. For the past year and a half staff have been working with the Office of Grants and Local Services (OGALS) to sign a contract and move forward with this project.

On January 12, 2022 staff signed and returned the contract with OGALS and at this time began to seek a current estimate to move forward with the project, since it has been over 6 months since the previous estimate. Due to inflation, the revised estimate increased by $47,096.08 to a total of $242,606.08. The quote is good until April 30, 2022.

It is important the City move forward with this project. Park Impact Fees can be used to cover the increase cost.

I am asking that The Ridgecrest City Council approves a resolution:

1. Approve the allocation and expenditure of Park Impact Fees to be used with the Per Capita grant for capital improvements to Leroy Jackson sports complex in the amount of $47,096.80

2. Authorize the Finance Director to amend the FY22 budget to reflect this budget increase.

FISCAL IMPACT: $47,096.08 in Park Impact Fees
ACTION REQUESTED: As Requested
CITY MANAGER’S RECOMMENDATION: Action as requested:

Submitted by: Nerissa Wegener, Interim Director of Parks and Recreation Action Date: April 6, 2022 (Revised Jan2019)
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RESOLUTION NO. 22-Xx

A RESOLUTION TO APPROVE THE EXPENDITURE OF PARK IMPACT

FEES TO BE USED WITH THE PER CAPITA GRANT FOR CAPITAL

IMPROVEMENTS TO LEROY JACKSON SPORTS COMPLEX IN THE
AMOUNT OF $47,096.08
WHEREAS, the City Council of the City of Ridgecrest has collected Park Impact Fees from residential construction projects; and,
WHEREAS, the City of Ridgecrest has the need to do capital improvements to the Leroy Jackson Sports Complex; and,
WHEREAS, the Park Impact fees are available for such projects; and, WHEREAS, these funds will be used with the Per Capita Grant to complete the shade project at the Leroy Jackson Sports Complex: and, WHEREAS, the expenditures will not affect the general fund; and, WHEREAS, this was not a budgeted expense in the FY 2022 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest does hereby:

1. Approves the expenditure of Park impact fees to be used with the Per Capita grant for capital improvements to Leroy Jackson sports complex in the amount of $47,096.08

2. Authorize the Finance Director to amend the FY22 budget to reflect this budget increase.

APPROVED AND ADOPTED, this 6th day of April 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Eric Bruen, Mayor
ATTEST:

Ricca Charlon
City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $24,473.00 To Provide Additional Assistance With The Application For A FEMA HMGP Grant, And 100% Design Plans For The Bowman Channel Between S. Norma St. And S. China Lake Blvd. Said Plans, Specifications And Reports Will Be Included As Part Of In The Bowman Channel Arch Culvert Under S. Norma Street And Check Dam Structures Flood Control Project
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Design, Cost Estimating, Environmental Compliance and possibly Environmental Special Studies for Environmental Clearances for the Bowman Channel Arch Culvert and Check Dam Structures Project. The previous scope of work was as follows: Design an arch culvert under the S. Norma Street crossing of the Bowman Channel and the check dam structures between S. China Lake Blvd. and S. Norma Street. The specific project included surveying, hydrology verification, hydraulic calculations, design, engineers cost estimates, CEQA and NEPA environmental compliance and possibly CEQA and NEPA special studies for environmental clearances in order to have a shovel ready flood control construction projects.

With Staffs diligent pursuit of Grant Funding, the FEMA HMGP (Hazard Mitigation Grant Program) was identified as a potential source of funding to alleviate concerns of deteriorating and inadequate drainage mitigation devices at the intersection of S. Norma St. and W. Bowman Rd. In evaluating the original scope of work for the project, and fiscal impact to the City, staff felt it was necessary to complete the environmental and design process along the entire stretch of the Bowman Channel from just west of S. Norma St. to the newly constructed improvements from the 2015 Walmart Project just west of S. China Lake Blvd. By lumping this process into one document we will save valuable time and money so environmental documents do not have to be recreated in the near future.

With the acceptance of this proposal this will complete another section of the Bowman Channel. The Bowman Channel is the Primary flood control device on the southern side of town, and needs to be a priority of the council. This not only will impact multiple homes in the area, but it will also aid in staff’s pursuit of working with FEMA to revise and recreate Firmette maps which are utilized for flood insurance rate studies. Staff estimates that this project has the potential to effect over 1,000 homes.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
The proposed amended services are on a time and materials basis not to exceed and include all survey, design, environmental, specifications, cost estimating, and grant application and processing. These services will yield a shovel ready project to complete a vital stretch of the Bowman Channel to its ultimate design capacity.

The fee for the project amendment is $24,473.00. City Council previously authorized a Professional Services agreement revision (Amendment 1), in the amount of $133,872.00 via. Resolution 2021-39. The new amended total, if approved shall be $158,345.00. The fee will be funded with drainage impact fees.

Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc.

FISCAL IMPACT: Previous - $92,662.00 from Drainage Impact Fees Amendment 1 - $41,210.00
Amendment 2 - $24,473.00
Revised Total - $158,345.00 from Drainage Impact Fees
ACTION REQUESTED:

1. Award the Revised Professional Services Agreement to Willdan Engineering described above for the Bowman Channel Arch Culvert and Check Dam Structures Flood Control Project.

2. Allocate $24,473.00 of additional Drainage Impact Fees.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and amend a purchase order for a total amount of $158,345.00.

4. Authorize the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested
Submitted by: Travis Reed Action Date: April 6, 2022
RESOLUTION NO. 22-Xx

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $24,473.00 FOR

ADDITIONAL PROFESSIONAL ENGINEERING SERVICES FOR BOWMAN

CHANNEL ARCH CULVERT CROSSING UNDER NORMA STREET
WHEREAS, The City of Ridgecrest requires amended professional engineering services from Willdan Engineering for the Bowman Channel Arch Culvert under Norma Street and Check Dam Structures Flood Control Project; and,
WHEREAS, the original time and materials not to exceed fee for the Design and CEQA/NEPA Environmental Compliance scope was $62,776.00 and the possible CEQA/NEPA Environmental special studies for clearances to have a shovel ready project was $29,886.00 for a total of $92,662.00; and, WHEREAS, Amendment No. 1 in the amount of $41,210.00 (Resolution 21-39) increased the total for a shovel project to $133,872.00; and,
WHEREAS, the proposed amended not to exceed fee for the additional professional engineering services called for in Amendment No. 2 is $24,473.00. The revised total for a shovel project shall be $158,345.00; and,
WHEREAS, the funds will be allocated from the Drainage Impact Fees.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Amend a Professional Services Agreement to Willdan Engineering for Design, Cost Estimates and CEQA/NEPA Environmental Compliance, possibly Environmental Clearance Services, and FEMA HMPG grant application and processing for the Bowman Channel Arch Culvert and Check Dam Structures Flood Control Project.

2. Allocate an additional $24,473.00 of Drainage Impact Fees to the previously authorized $133,872.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $24,473.00, for a total of $158,345.00.

4. Authorize the City Manager, Ronald Strand, to execute the contract.

APPROVED AND ADOPTED this 6th day of April 2022 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Eric A. Bruen, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk
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AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
AMENDMENT NO. 2 TO CONSULTANT AGREEMENT
WILLDAN – BOWMAN CHANNEL
This Amendment No. 2 to the Consultant Agreement ("Amendment No. 2") is entered into as of _____________, 2022 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 20-43, on June 4, 2020, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide professional design and environmental compliance services for a flood control project at the Bowman Channel Arch Culvert (“Master Agreement”). The Master Agreement” which is attached hereto as Attachment “B”. Thereafter pursuant to Resolution 21-39, July 7th, 2021, City and Willdan Amended the Agreement for Professional and Engineering Services to provide professional design and environmental compliance services for a flood control project at the Bowman Channel Arch Culvert (“Amendment 1”). Amendment 1 is attached here to as Attachment “C”. The Bowman Channel Arch Culvert is located S Norma Street and Check Dam structures between S. Normal Street and S. China Lake Boulevard in the City of Ridgecrest.

B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “A”.

C. The Parties now desire to amend the Master Agreement to provide for certain professional and engineering consulting services related to designing new elements of the water system. Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Willdan hereby agree to amend the Master Agreement by this Amendment No. 2 as follows:

1. Additional Design Services. Subject to the terms and conditions of this Amendment No. 2, Willdan will provide through its professionals, the necessary professional and engineering services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 2 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 2, the aforementioned scope of additional services and tasks for design services as indicated in Attachment A shall -2-
AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. Section 3 of the Master Agreement as amended by amendment No. 1 is currently a not to exceed sum of $133,872.00. The master agreement original contract price was a not to exceed sum of $92,622.00. Amendment 1 added an additional $41,210.00 for additional services including but not limited to: Widening Norma St. to ultimate width, utilizing LiDar data contours for check dam design, prepare full environmental documents for the channel from Norma St. to China Lake Blvd., and prepare a grant application for the FEMA HMGP grant. The full Scope of Services, additional tasks, and their respective funding allocations as amended can be found as part of resolution 21-39.
(a) Section 3 of the Master Agreement shall be amended to increase the Amended not to exceed sum of $133,872.00 by $24,473.00 for a new total not to exceed sum of $158,345.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment “A”.

3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 2 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 2 and Amendment No. 1 previously, unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 2, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 2, the terms and conditions of this Amendment No. 2 shall prevail and control.
(b) Entire Agreement. The Master Agreement, together with this Amendment No.1, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 2 are for convenience of reference only.
(d) Counterparts. This Amendment No. 2 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 2.
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AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
IN WITNESS WHEREOF, this Amendment No. 2 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

APPROVED AS TO LEGAL FORM:

Olivarez Madruga Lemieux O’Neill, LLP
City Attorney
By:

Name: Martin Koczanowicz
Title: City Attorney
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AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal dated February 28, 2022
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March 9, 2022
Mr. Travis Reed
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Budget Amendment Request No. 2 for Additional Professional Engineering Services for Bowman Channel Culvert Crossing under Norma Street
Dear Mr. Reed:

Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following budget amendment request for the extra tasks requested by the City in conjunction with the above referenced project. In an effort to keep the project moving expeditiously some of the work for these tasks has already begun based on the emailed NTP dated 1/7/2022. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

Willdan’s original budget of $92,662.00 included regulatory agency coordination, environmental compliance, design engineering and an option for CEQA/NEPA special studies. Budget Amendment No. 1 provided additional compensation for design updates to widen Norma St., Environmental updates to include the entire channel and FEMA HMGP Grant processing in the amount of $41,210.00 making our current amended contract amount $133,872.00.

SCOPE OF WORK
Task 1.1 PS&E Full Channel Grading Addition
Per direction from the City a grading plan is to be prepared for the full limits of the channel in between Norma St. and China Lake. The limits of the grading will extend to the existing check dam built with the Wal Mart Development. The channel is to be graded to ultimate width as outlined in the Ridgecrest Master Plan of Drainage for reach BW-09. Preliminary plans and CAD files prepared by Cornerstone Engineering dated 3/26/2021 were provided by the City. These plans are to be finalized by Willdan Engineering and included with the Bowman Channel improvements. Willdan will utilize the provided topographic survey included in these plans. Survey is not included in this proposal but can be provided under a separate fee and scope.

City of Ridgecrest
February 28, 2022

Willdan will update the existing grading of the channel to tie into the new channel grading to ultimate width. This will include updating the grading of the channel to tie into the proposed check dams within the reach.

Willdan will prepare additional plans for the extra limits of the channel grading. The following plans are assumed based on the provided preliminary plans:

1. 2 Grading Sheets at 1” = 50’ scale

2. 1 Detail sheet
Willdan will update the specifications and estimate to include the additional proposed improvements associated with the full channel grading to ultimate width.

Task 1.2 Update Hydraulic Calculations for Full Channel Grading It is understood that the Ridgecrest Master Plan of Drainage has the associated hydrology calculations and design flows for the limits of the reach from Norma St. to China Lake. These values will be used in the hydraulic design of the channel. Willdan will perform hydraulic calculations to confirm the proposed improvements provide adequate capacity and are consistent with the Master Plan of Drainage. A full H&H report is not included in this proposal but can be added under a separate scope and fee.

Task 2.1 Update and Resubmit FEMA NOI
FEMA was not able to process the first HMGP grant funding application and has requested the City to enter the next cycle of funding. Per the City’s Request via email Willdan worked to resubmit the Notice of Interest through the online FEMA database to meet the January 21st deadline. In order to be eligible for HMGP Grant funding the first step was to prepare and submit the NOI. With this being a time-sensitive request Willdan has already completed this task in an effort to keep the process moving expeditiously and meet the first funding deadline. Willdan successfully completed the NOI on time and received confirmation of eligibility from FEMA to move into the subapplication phase.

Task 3.2 FEMA Subapplication Resubmittal
Willdan understands that FEMA has deemed the project eligible for HMGP Funding and must submit a full subapplication package by April 8, 2022. Willdan will update the subapplication package in accordance with the criteria outlined in the Hazard Mitigation Assistance Guidance documents located on the FEMA website. According to the website a complete package will consist of the following contents and outlined in the attached Subapplication Template:

City of Ridgecrest
February 28, 2022

0. Table of Contents

1. Subapplication

2. Scope of Work

3. Designs

4. Studies

5. Maps

6. Photos

7. Schedule (Additional documentation work schedule components, Gantt chart, etc.)

8. Cost Estimate (HMGP Cost Estimate Spreadsheet and cost estimate narrative)

9. Match (Local Match Commitment Letter Template)

10. BCA Report (BCA Version 6.0 report and BCA supporting documentation)

11. Maintenance (Project Maintenance Letter Template)

12. Environmental (FEMA’s Site Information, Environmental Review and Checklist and all other environmental documentation)

13. Authorization (Subrecipient Grants Management Assessment Form)

14. Supporting Docs (Any additional supporting documentation) Willdan will include the 100% Design plans, Environmental reports and already produced backup documentation in the package. Willdan will complete the subapplication form and all required information as outlined in the template.

Willldan will utilize the City’s existing Master Drainage Plan as the supporting H&H study required as part of the subapplication package. Any additional H&H analyses required by FEMA can be provided under a separate fee and agreement.

Task 3.3 FEMA Subapplication Processing
Willldan will work with Cal OES staff and respond to inquiries regarding the processing of the FEMA subapplication. Willdan will make updates to the subapplication package based on coordination with Cal OES and FEMA staff.

FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $24,473. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

In conclusion, Willdan Engineering’s current amended budget of $133,872 is proposed to be increased by $24,473, for a revised total of $158,345 to include the full channel grading and resubmit the FEMA subapplication.

City of Ridgecrest
February 28, 2022

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
Tyrone Peter, PE
Deputy Director of Engineering Travis Reed, Public Works Director March 9, 2022
Date Date

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AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “B”
(Master Agreement)
Consultant Agreement
Willdan Engineering
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AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “C”
(Change Order - Additional Scope of Work)
Willdan Proposal dated June 15, 2021
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June 15, 2021
Mr. Travis Reed
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Change Order for Additional Professional Engineering Services for Bowman Channel Culvert Crossing under Norma Street
Dear Mr. Reed:

Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following change order for the extra tasks requested by the City in conjunction with the above referenced project. In an effort to keep the project moving expeditiously some of the work for these tasks has already begun. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

SCOPE OF WORK
Task 1.1 Widen S. Norma St. to Ultimate Width
Based on the original proposal it was understood that S. Norma St. was to remain as is.

Per the City’s request it was determined to widen S. Norma St. to ultimate width. This includes the addition of AC paving, Curb and Gutter, Sidewalk and an AC overside drain on the West side of the roadway.

In order to incorporate these changes grading revisions were required to widen the pavement and properly convey stormwater from the curb and gutter into the channel where it originally sheet flowed directly in. This also includes revisions to the plans to properly show and call out the additional improvements.

Task 1.2 Implement LiDAR data into Contours for Check Dam Design Willdan will utilize the LiDAR data provided by the City to incorporate into the Check Dam designs throughout the channel. Willdan will take the GIS data and create a TIN file to be used in AutoCAD Civil 3D 2021 format to create a topographic surface of the channel.

This topographic information will be utilized in the design of the Check Dams to adequately create details for their construction. To assist in the confirmation of the LiDAR data the City has mentioned that they have topographic data of the channel for another City of Ridgecrest
June 15, 2021

project running concurrently to this one in the channel. Willdan will utilize this data to confirm the accuracy of the LiDAR data.

Task 2 Prepare and Process Environmental Regulatory Approvals Based on initial communications with the Regional Water Quality Control Board (Regional Board) and California Department of Fish and Wildlife (CDFW), that were conducted as part of the original scope of work, both agencies stated that they have historically regulated construction within Bowman Channel. Since the project will have minimal impacts (less than 0.1 acre) to jurisdictional resources within Bowman Channel, and will improve water quality by connecting upstream and downstream waters under Norma Street, regulatory permits were not originally anticipated to be required.

However, both agencies stated that permit applications will need to be submitted in order for them to review all of the project information to make an informed decision on the need to issue a formal permit and require mitigation for impacts to jurisdictional resources, or if the project can proceed without the issuance of a formal permit. The proposed scope of work is provided below.

Task 2.1 Biological Technical Report Update
The existing Biological Technical Report that was specifically prepared to address the Bowman Channel Culvert Crossing project located at the intersection of Norma Street and Bowman Road will be updated. The existing Biological Technical Report will be updated to analyze biological resources within the Bowman Channel from Norma Street to China Lake Boulevard.

Literature Review
An updated database search of the California Natural Diversity Database (CNDDB) and California Native Plant Society (CNPS) Electronic Inventory of Rare and Endangered Vascular Plants of California listings regarding sensitive biological resources known to occur in the region and vicinity of the site will be conducted. In addition, ELMT will conduct an updated review of jurisdictional waters information through examining historical aerial photographs to gain an understanding of the impact of land-use on natural drainage patterns in the area.

Field Investigation
Following the literature review, an updated field investigation will be conducted to document baseline conditions within Bowman Channel from Norma Street to China Lake Boulevard. The filed investigation will evaluate the site’s potential to support specialstatus species, sensitive habitat types, and/or jurisdictional drainages. During the field investigation, ELMT will also conduct a jurisdictional assessment to confirm the limits of jurisdictional of Bowman Channel located within the boundaries of the project site. The City of Ridgecrest
June 15, 2021

location of any special-status biological resources, if present on-site (i.e., plants, plant communities, jurisdictional drainage features, wildlife), will be recorded in the filed with a handheld GPS unit and mapped in ArcGIS.

Technical Report
The existing biological technical report will be updated with the results from the updated field investigation that will document all plant and wildlife species observed, all habitats occurring within Bowman Channel from Norma Street to China Lake Boulevard. If any special-status biological resources (i.e., plants, plant communities, drainage features, wildlife) are documented on-site, an exhibit will be created from the GPS data gathered during the site investigation. A detailed map of the plant communities and jurisdictional limits of Bowman Channel, and their respective acreages will also be provided in the report. The report will include a brief analysis of the project impacts to biological resources (i.e., special-status species, jurisdictional waters), if any, and will describe wildlife movement opportunities through the area, suggestions for further studies that may be needed prior to development, mitigation measures, and permit requirements, if needed.

Deliverables: An electronic copy (PDF) of the draft and final Biological Technical Report will be submitted. This Scope of Work assumes up to one (1) round of internal response to comments and updates to the report as necessary.

Task 2.2 Preparation of Regulatory Agency Applications
The regulatory application packages for the Regional Water Quality Control Board (Regional Board) Report of Waste Discharge Requirements (WDR), and the California Department of Fish and Wildlife (CDFW) Section 1602 Streambed Alteration Agreement will be prepared concurrently. Each submittal package will generally include the following key items:
 Application cover letter: The letter will introduce the project and define the submittal document.
 Standard Agency Forms: The most recent standard forms for each agency will be utilized. An attachment may be provided so that the complete project description and necessary detail is included. A detailed project description for improvements within jurisdictional areas will also be provided (including a discussion on best management practices).
 Project Exhibits: Exhibits will illustrate key project features and help clarify written text. Anticipated exhibits include: Regional Vicinity Map, Site Vicinity Map, Project Photographs, Jurisdictional Map, and Project Site Plans.  Environmental Documentation: The environmental documentation section of the application package will include the Delineation of Jurisdictional Waters, Habitat Assessment, and CEQA Documentation (provided by client).

City of Ridgecrest
June 15, 2021

 Application Fees: The application filing fees shall be included in the applications pursuant to the Regional Boards’ and CDFW’s most recent filing fees (based on project costs and/or total impact); application fees will be provided by the Client.

This task includes one round of internal revisions. The deliverable for this task includes a draft and a final set of applications (PDF) to the Client for file. One copy of each application will also be formally submitted to each regulatory agency.

Task 2.3 Regulatory Approval Processing
Once the regulatory approvals are submitted, ELMT will provide services for the processing of the regulatory applications through the Regional Board and CDFW. It should be noted that the Regional Board stated in its initial communication that they do not anticipate the need to coordinate with the United States Army Corps of Engineers (Corps) since the Corps historically not regulated China Lake area as a waters of the United States. At this time, coordination with the Corps is not anticipated to be required to process an Approved Jurisdictional Determination to ensure Bowman Channel does not qualify as a “water of the United States.” The processing shall include required correspondence or telephone calls between the reviewing staff related to the permit or points of clarification and coordination with the client, if necessary. Typically, agency comments are responded to via email and telephone; however, this task includes one (1) round of formal (written and hard copy submittal) response to comments per each application package.

Task 3.1 Prepare FEMA NOI and Attend Webinar
Per the City’s Request via email Willdan worked to complete the Notice of Interest through the online FEMA database to meet the May 7th deadline. In order to be eligible for HMGP Grant funding the first step was to prepare and submit the NOI. With this being a time-sensitive request Willdan has already completed this task in an effort to keep the process moving expeditiously and meet the first funding deadline. Willdan successfully completed the NOI on time and received confirmation of eligibility from FEMA to move into the subapplication phase.

Willdan also attended the FEMA Subapplication Webinar presentation on May 12th to assist in the preparation and submission of the subapplicaiton per the City’s request.

Task 3.2 FEMA Subapplication Preparation
Willdan understands that FEMA has deemed the project eligible for HMGP Funding and must submit a full subapplication package by June 18, 2021. Willdan will prepare the subapplication package in accordance with the criteria outlined in the Hazard Mitigation Assistance Guidance documents located on the FEMA website. According to the City of Ridgecrest
June 15, 2021

website a complete package will consist of the following contents and outlined in the attached Subapplication Template:

0. Table of Contents

1. Subapplication

2. Scope of Work

3. Designs

4. Studies

5. Maps

6. Photos

7. Schedule (Additional documentation work schedule
components, Gantt chart, etc.)

8. Cost Estimate (HMGP Cost Estimate Spreadsheet and cost estimate narrative)

9. Match (Local Match Commitment Letter Template)

10. BCA Report (BCA Version 6.0 report and BCA supporting documentation)

11. Maintenance (Project Maintenance Letter Template)

12. Environmental (FEMA’s Site Information, Environmental Review and Checklist and all other environmental
documentation)

13. Authorization (Subrecipient Grants Management
Assessment Form)

14. Supporting Docs (Any additional supporting documentation) Willdan will include the 100% Design plans, Environmental reports and already produced backup documentation in the package. Willdan will complete the subapplication form and all required information as outlined in the template. The additional deliverables include:

1. Completion of subapplication form.

2. Willdan will create exhibits for FEMA identifying the following features as outlined in the template. Willdan will provide the associated shapefiles as a part of the application package.
a. Aerial of the site
b. Lat/Long Coordinates of improvements
c. Staging Area

3. Scope of Work Document in the FEMA format

4. Project Work Schedule utilizing the FEMA example spreadsheet. A supporting GANTT chart will be produced matching the spreadsheet.

5. HMGP Cost Estimate Spreadsheet and supporting Cost Estimate Narrative

6. Benefit Cost Analysis utilizing the FEMA Benefit Cost Toolkit.

City of Ridgecrest
June 15, 2021

7. FEMA Maintenance Assurance letter.

Willldan will utilize the City’s existing Master Drainage Plan as the supporting H&H study required as part of the subapplication package. Any additional H&H analyses required by FEMA can be provided under a separate fee and agreement.

Task 3.3 FEMA Subapplication Processing
Willldan will work with Cal OES staff and respond to inquiries regarding the processing of the FEMA subapplication. Willdan will make updates to the subapplication package based on coordination with Cal OES and FEMA staff.

FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $41,210. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
Tyrone Peter, PE
Deputy Director of Engineering Travis Reed, Public Works Director June 15, 2021
Date Date

WILLDAN ENGINEERING
$207 $177 $155 $160 $126 ELMT ($)

SUMMARY TASK
Task 1.1 Widen S. Norma St. to Ultimate Width 1 2 8 11 $1,841 Task 1.2 Implement LiDAR data into Contours for Check Dam Design 1 2 12 16 31 $4,497 Design Updates Subtotal 2 4 0 20 16 $0 $0 42 $6,338
Task 2.1 Biological Technical Report Update 1 2 $3,565 3 $4,052 Task 2.2 Preparation of Regulatory Agency Applications 1 2 $4,025 3 $4,512 Task 2.3 Regulatory Approval Processing 1 4 $5,750 5 $6,547 Environmental Regulatory Approvals Subtotal 0 3 8 0 0 $ 13,340 0 11 $15,111 Task 3.1 FEMA NOI and Webinars 2 20 4 26 $4,594
Task 3.2 FEMA Subapplication Preparation
Task 3.2.1 Complete Subapplication Form 1 2 6 $100 9 $1,417 Task 3.2.2 FEMA Exhibits 2 6 8 16 $2,322
Task 3.2.3 FEMA Scope of Work 1 2 4 7 $1,065
Task 3.2.4 FEMA Project Work Schedule 2 8 10 $1,362
Task 3.2.5 FEMA Cost Estimate 2 6 8 $1,110
Task 3.2.6 FEMA Benefit Cost Analysis 4 8 12 $1,716
Task 3.2.7 FEMA Maintenance Assurance Letter 1 1 4 6 $888 Task 3.3 FEMA Subapplication Processing 1 8 4 24 37 $5,287 Design Engineering Subtotal 6 43 0 14 68 0 $100 131 $19,761 Fee/Hour Total All Scoped Services $1,656 $8,850 $1,240 $5,440 $10,584 $13,340 $0 $0 $ 41,210

CITY OF RIDGECREST

PROPOSED HOURS AND FEE SCHEDULE
Bowman Channel culvert Improvement crossing Norma Street June 15, 2021
TASK 3 FEMA HMPG GRANT PROCESSING
Principal
Planner
Deputy
Director
Direct
Expenses
SubConsultant Total Hours
HOURS
Project
Manager
Assistant
Engineer Sr. Des. II Total Fee
TASK 2 ENVIRONMANTAL REGULATORY APPROVALS
TASK 1 DESIGN UPDATES
6/15/2021
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) PRESENTED BY:

L. Scott Hayman, City Council / IWVGA Representative
SUMMARY:

Report and discussion regarding Board meetings of the IWVGA. Including, Board discussion and consideration of issues of importance requiring action by the IWVGA.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: April 6, 2022
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