Agenda — Ridgecrest City Council, May 18, 2022

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
May 18, 2022
Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, City Clerk
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

Documents and material relating to open session agenda items that are provided to the full City Council prior to a regular meeting will be available for public inspection and copying at City Hall.

City Council agendas and corresponding writings of open session items are available for public inspection at the following locations:

1. City of Ridgecrest City Hall, 100 W. California Ave., Ridgecrest, CA 93555

2. City of Ridgecrest official website at https://ridgecrest-ca.gov/212/City-Council

CITY COUNCIL
Eric A. Bruen, Mayor
L. Scott Hayman, Mayor Pro Tem
Solomon P. Rajaratnam, Vice Mayor
Kyle Blades, Council Member
Peggy Breeden, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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City of Ridgecrest Public Meeting Protocol
In Response to Coronavirus (COVID-19)
City of Ridgecrest Council meetings are OPEN to public attendance. Although Chambers are OPEN, public participation is still encouraged via live streaming, call-in or via written correspondence.

TO PARTICIPATE please call, email, or send mail to the contact info provided below:

The public may use one of the following alternatives for participating in person:
 Watch meetings on-line:

All of our meetings are streamed live at https://ridgecrest-ca.gov/369/Watch or on YouTube at https://www.youtube.com/cityofridgecrest/live and are also available for playback after the meeting.
 Call in for public comments:

To participate with verbal comments, please call (760) 499-5010. This phone line will allow only one caller at a time, so if the line is busy, please continue to dial. We will be allowing a 20-30 second delay between callers to give time for media delays and callers to dial in. If you wish to comment on multiple items you will need to call in as each item is presented.  Submit written comments:

We encourage submittal of written comments supporting, opposing, or otherwise commenting on an agenda item, for distribution to the City Council prior to the meeting.

Send emails to [email protected]; written correspondence may be sent to Ricca Charlon, City Clerk, 100 W. California Ave., Ridgecrest, CA 93555. Please specify to which agenda item your comment relates. All communication, whether it is a formal letter or an online informal email, is read by the City Council.

Please click on the link below to access the City Council Agenda, Minutes and Video web page. https://ridgecrest-ca.gov/212/City-Council
If you have any questions please contact us.

Ricca Charlon, City Clerk
Phone: (760) 499-5002
*Revised February 24, 2021
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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AGENDA
Wednesday, May 18, 2022 Regular Session – 6:00 p.m.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

REGULAR SESSION
 Pledge Of Allegiance
 Invocation

PRESENTATIONS

1. Presentation Of Proclamations
 Community Action Partnership of Kern County (CAPK)
 Emergency Medical Services (EMS) Week
 Motorcycle Awareness
 Public Works Week

2. Presentation Of Retirement Plaque – Sergeant Tony Brown

3. Life Saving Award – Officer Mike Ogas
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

4. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated May 4, 2022 CHARLON

DISCUSSION / ACTION ITEMS

5. A Resolution To Award A Professional Services Agreement With The Engineering Firm MKN & Associates Inc. In The Amount Of $80,971.00 To Provide Trunk Line Assessments And Project Recommendations For The Primary Plant Influent Collection Lines REED

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – May 18, 2022

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6. Authorization For The City Manager, Ron Strand, To Sign The Notice Of Completion For The FY21 Measure V Paving, Various Streets Project, For The City Clerk To File The Notice Of Completion And For City Staff To Release Retention In The Amount Of SeventySix Thousand Six Hundred Seventy-One Dollars And Sixty-Six Cents ($76,671.66) To The Contractor, Nagle Earthworks, Within Thirty (30) Days After Recordation Of The Notice Of Completion REED

7. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Peggy Breeden
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
 Report from Thursday May 5, 2022
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
 Report from Tuesday May 10, 2022
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 2nd Wednesday of the Month @ 5:00 p.m.

Location: City Hall Council Chambers
 Wednesday May 11, 2022 - Canceled

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
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A Proclamation of
The City of Ridgecrest, California

PROCLAIMING MAY 2022

COMMUNITY ACTION MONTH

WHEREAS, Community Action Partnership of Kern (CAPK) was established in 1965 and has made essential contributions to individuals and families across Kern County by creating economic opportunities and strengthening communities; and, WHEREAS, Community Action Partnership of Kern addresses underlying causes of poverty, alleviates the effects, and promotes dignity and self-sufficiency in the communities we serve; and,
WHEREAS, Community Action Partnership of Kern delivered over 23 million pounds of food across Kern County 2021 through the CAPK Food Bank; and, WHEREAS, Community Action of Kern operates the Oasis Head Start location in Ridgecrest tending to the children within the community and providing a Head Start to their education; and,
WHEREAS, Community Action of Kern operates the Oasis Family Resource Center in Ridgecrest that serves as a hub for residents to obtain case management, food assistance, and access to a wide array of services.

NOW, THEREFORE, The Ridgecrest City Council, hereby proclaims May 2022 as Community Action Month in recognition of the hard work and dedication throughout the community Proclaimed this 18th Day of May, 2022
Eric A. Bruen
Mayor

L. Scott Hayman Solomon P. Rajaratnam
Mayor Pro Tem Vice Mayor
Kyle Blades
Council Member
Peggy Breeden
Council Member
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A Proclamation of
The City of Ridgecrest, California

HONORING
Emergency Medical Services Week
May 15 – 22, 2022
WHEREAS, Emergency Medical Services are a vital public service; and, WHEREAS, the members of Emergency Medical Services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and, WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and,
WHEREAS, the Emergency Medical Services system consists of first responders, emergency medical technicians, paramedics, firefighters, educators, administrators, emergency nurses, emergency physicians, and others; and,
WHEREAS, the members of Emergency Medical Services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and,
WHEREAS, it is appropriate to recognize the value and the accomplishments of Emergency Medical Services providers by designating Emergency Medical Services Week.

NOW, THEREFORE, the Ridgecrest City Council, in recognition of this event does hereby proclaim the week of May 15-22, 2022, as EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS Strong. We encourage the community to observe this week with appropriate programs, ceremonies and activities and extend a heartfelt ‘Thank You’ to the Kern County Fire Department and all first responders in this community.

Proclaimed this 18th Day of May 2022
Eric A. Bruen
Mayor

NOW, THEREFORE, the Ridgecrest City Council, in recognition of this event does hereby proclaim the week of May 15-22, 2022, as EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS Strong. We encourage the community to observe this week with appropriate programs, ceremonies and activities and extend a heartfelt ‘Thank You’ to the Liberty Ambulance and all first responders in this community.

Proclaimed this 18th Day of May 2022
Eric A. Bruen
Mayor

NOW, THEREFORE, the Ridgecrest City Council, in recognition of this event does hereby proclaim the week of May 15-22, 2022, as EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS Strong. We encourage the community to observe this week with appropriate programs, ceremonies and activities and extend a heartfelt ‘Thank You’ to the Ridgecrest Police Department and all first responders in this community.

Proclaimed this 18th Day of May 2022
Eric A. Bruen
Mayor

NOW, THEREFORE, the Ridgecrest City Council, in recognition of this event does hereby proclaim the week of May 15-22, 2022, as EMERGENCY MEDICAL SERVICES WEEK with the theme, EMS Strong. We encourage the community to observe this week with appropriate programs, ceremonies and activities and extend a heartfelt ‘Thank You’ to the Ridgecrest Regional Hospital and all first responders in this community.

Proclaimed this 18th Day of May 2022
Eric A. Bruen
Mayor

PROCLAIMING MAY 2022

MOTORCYCLE AWARENESS MONTH

WHEREAS, Motorcycle Awareness Month is our opportunity to call attention to the safety issues affecting motorcycle road riding, which in turn encourages motorists to stay alert for motorcyclists throughout the rest of the year; and, WHEREAS, motorcyclists are much more vulnerable to crashes than other drivers. In 2007, the mileage death rate for motorcyclists was 37 times greater than that for passenger car occupants; and,
WHEREAS, many multi-party collisions that involve motorcycles happen because a driver gets distracted or doesn’t respect a motorcyclist’s right of way. Since motorcycles aren’t as large as most other vehicles on the road, they can be a bit harder to see; and, WHEREAS, riders need to take precautions as well. Take a defensive driving course, wear protective gear and keep your bike in its best working condition. Also, be aware of any road hazards and dangerous weather conditions; and,
WHEREAS, throughout Motorcycle Awareness Month, let’s encourage motorists to share the road with motorcyclists and be extra alert when they are nearby. Most of all, enjoy your ride and make it home again!
NOW, THEREFORE, The Ridgecrest City Council, hereby proclaims May 2022 as Motorcycle Awareness Month.

Proclaimed this 18th Day of May, 2022
Eric A. Bruen
Mayor

National Public Works Week
WHEREAS, Governmental Employees, Consultants and Contractors provide Public Works services for our community that are a vital and integral part of our citizens' everyday lives; and, WHEREAS, the support of the community is vital to the efficient operation of the public works systems and programs such as water, streets, fleet maintenance, transit, building maintenance, wastewater treatment and solid waste collection; and,
WHEREAS, the health, safety and comfort of this community greatly depends on these infrastructure facilities and services; and,
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works professionals; and,
WHEREAS, the efficiency and effectiveness of these qualified and skilled professionals contribute to the quality of life that residents and visitors alike enjoy and rely upon.

NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and City Council that we recognize and extend appreciation to our dedicated and skilled staff, consultants and contractors and hereby proclaim the week of May 15 – 21, 2022 as "National Public Works Week." AND, BE IT FURTHER PROCLAIMED that the Mayor and City Council requests that all citizens and civic organizations acquaint themselves with the issues involved in providing public works services to our community and to recognize the contributions which all public works employees make every day to our health, safety, comfort and quality of life.

Proclaimed this 18th Day of May, 2022
Eric A. Bruen
Mayor

L. Scott Hayman Solomon P. Rajaratnam
Mayor Pro Tem Vice Mayor
Kyle Blades
Council Member
Peggy Breeden
Council Member
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated May 4, 2022
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated May 4, 2022
FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: May 18, 2022
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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DRAFT MINUTES
Wednesday, May 4, 2022 Closed Session – 5:00 p.m.

Regular Session – 6:00 p.m.

This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.

CALL TO ORDER – 5:00 p.m.

ROLL CALL
Council Present: Mayor Eric A. Bruen; Council Member Peggy Breeden; Council Member Kyle Blades Council Absent: Mayor Pro Tem L. Scott Hayman; Vice Mayor Solomon P. Rajaratnam Staff Present: City Attorney Koczanowicz; City Clerk Charlon; City Manager Strand; PW Director Reed; Acting Chief Dampier; Finance Director Freese; Parks & Rec. Director Wegener

APPROVAL OF AGENDA
 Blades - Breeden: 3 Ayes; 2 Absent
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Vice Mayor Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION
Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3) – Two cases REGULAR SESSION – 6:00 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION - No reportable action taken

PRESENTATIONS

1. Key To The City Honoring Steven Morgan COUNCIL

2. Police Week Proclamation COUNCIL

3. City Clerk Week Proclamation COUNCIL

4. Mayor’s Prayer Breakfast Proclamation COUNCIL

5. Development Of The 2022 Regional Transportation Plan/Sustainable Communities Strategy, Key Land Use And Planning Assumptions And Public Outreach Rob Ball, Director of Planning – Kern Council of Governments

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – May 4, 2022

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PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Comment heard from T. Byrd; Aimee Espinoza – running for Auditor-Controller; C. Holloway

COUNCIL ANNOUNCEMENTS
Bruen – RPD Open House & movie in the park – Friday May 6th

CONSENT CALENDAR

6. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated April 20, 2022 CHARLON

7. A Resolution Authorizing The Submission Of The Fiscal Year 2021-2022 Transportation Development Act Article 4 Claim To The Kern Council Of Governments Reso 22-25 SMITH

8. Adopt By Title Only And Waive The Second Reading Of Ordinance 22-02, Amending The Ridgecrest Municipal Code Regarding Zoning Clearance Step To The Approval Process For Land Use Entitlements CHARLON
No public comment
 Blades - Breeden: 3 Ayes; 2 Absent

DISCUSSION / ACTION ITEMS

9. Proposed Approval Of Increased Appropriations To The Fiscal Year 2022 Budget To Purchase A New Commercial Refrigerator And Convection Oven For The Kerr McGee Community Center Reso 22-26 WEGENER
No public comment
 Breeden - Blades: 3 Ayes; 2 Absent

10. A Resolution Of The Ridgecrest City Council Authorizing The City Manager Ronald Strand To Execute Agreements With The California Department Of Transportation For The Use Of Clean CA Grant Funding For The Leroy Jackson Sports Complex Reso 22-27 WEGENER Comment heard from S. Miller
 Blades - Breeden: 3 Ayes; 2 Absent

11. A Resolution Of The Ridgecrest City Council To Appropriate A Portion Of The American Rescue Plan Act Funds – Tennis Courts Reso 22-28 WEGENER No public comment
 Blades - Breeden: 3 Ayes; 2 Absent

12. A Resolution To Accept A Professional Services Proposal As Submitted By Infrastructure Management Services (IMS), Allocate Measure V Funds For The Project, And Up To $13,256.50 For Ten Percent (10%) Contingency. A Maximum Total Of Up To $145,821.50.

Award A Professional Services Agreement To IMS To Analyze And Report On The Existing Street Infrastructure In The Amount Of $132,565.00 And Authorize The City Manager, Ronald Strand, To Execute The Contract Reso 22-29 REED
Comment heard from S. Seymour; S. Miller
 Breeden - Blades: 3 Ayes; 2 Absent

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – May 4, 2022

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13. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $102,521.25 To Provide Additional Construction Engineering Observation And Report Preparation. Said Observations, Specifications And Reports Will Be Included As Part Of The FY21 Measure V Paving Project Reso 22-30 REED
No public comment
 Blades - Breeden: 3 Ayes; 2 Absent

14. A Resolution Of The City Of Ridgecrest City Council To Adopt A Road Project List For Fiscal Year 2022-2023 Partially Funded By SB1: The Road Repair And Accountability Act Of 2017 No public comment Reso 22-31 REED
 Blades - Breeden: 3 Ayes; 2 Absent

15. A Resolution Of The City Council Of The City Of Ridgecrest Approving Contract Change Orders Number One Through Eleven In The Amount Of $537,131.19 With The Contractor Nagle Earthworks For Quantities Adjustments, Time And Material Work And Contract Deductions; And Authorize The City Manager, Ronald Strand, To Sign The Change Order Numbers One Through Eleven Reso 22-32 REED
Comment heard from M. Boyd (re: item 12)
 Blades - Breeden: 3 Ayes; 2 Absent

16. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
 Report from April 28, 2022 – discussed 5 yr plan
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 1st Tuesday each month at 5:00 p.m.

Location: Kerr McGee Center Meeting Rooms
 Report from May 3, 2022 – discussed ARPA projects and CDBG grants, ADA swings

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS
- Wants to discuss OHV path into, and around, the city during the 2023 council agenda year

MAYOR AND COUNCIL COMMENTS
ADJOURNMENT - 8:48 p.m.

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Award A Professional Services Agreement With The Engineering Firm MKN & Associates Inc. In The Amount Of $80,971.00 To Provide Trunk Line Assessments And Project Recommendations For The Primary Plant Influent Collection Lines
PRESENTED BY: Travis Reed P.E., Public Works Director
SUMMARY:

The City of Ridgecrest requires the services of an engineering consulting firm to provide an assessment of multiple City trunk sewer lines, identify deficiencies requiring repair, and provide prioritization recommendations for said deficiencies. The City trunk sewer lines, primarily located on the Base, have been scoped/CCTV recorded, if accessible, but have never been analyzed. With the construction of a new wastewater treatment facility, staff feels it is imperative to verify the structural integrity the trunk lines that will service the plant.

This will be the first time these pipes have been analyzed for deficiencies since their installation.

The specific project will provide Staff with projects that are constructible for a set budget and will integrate nicely with the Capitol Collection System Improvement Plan for City locations being developed by Willdan Engineering. This will complete a full assessment of our collections system and trunk lines from start to finish.

The proposed services are on a time and materials basis not to exceed an amount and include all a place holder for addition cleaning and inspection services should the need arise. Currently, we have numerous man holes that are inaccessible because access has never been necessary, at least to this point. Staff feels a place holder for this is the best course of action until we can further establish a scope of what needs to be re-assessed or has not been assessed because a previous project could not gain access. Staff also feels we could potential get a better price for the project by soliciting quotes.

The fee for the project is not to exceed $80,971.00, of which $43,356.00 is a place holder for cleaning and inspection. The cleaning and inspection cost is based off of approximately 5 working days from a contractor MKN & Associates has used in the past. This project will be funded with Wastewater Enterprise funding.

Staff recommends that the City Council approves the agreement and authorizes the City Manager, Ron Strand, to execute the agreement with MKN & Associates INC.

FISCAL IMPACT: $80,971.00 from the Wastewater Enterprise fund.

ACTION REQUESTED:

1. Award a Professional Services Agreement to MKN & Associates for Engineering analysis, Project Development and Engineering Cost estimates.

2. Allocate $80,971.00 of Wastewater Enterprise funding.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order in the amount of $37,615.00.

4. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for a contractor to be named later, for the purpose of cleaning and inspection services in the amount of $43,356.00.

5. Authorize the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested
Submitted by: Travis Reed Action Date: May 18, 2022
RESOLUTION NO. 22-Xx

A RESOLUTION TO AWARD A PROFESSIONAL SERVICE

AGREEMENT WITH THE ENGINEERING FIRM MKN &
ASSOCIATES INC. IN THE AMOUNT OF $80,971.00 TO PROVIDE

TRUNK LINE ASSESSMENTS AND PROJECT

RECOMMENDATIONS FOR THE PRIMARY PLANT INFLUENT

COLLECTION LINES
WHEREAS, The City of Ridgecrest requires professional services and detailed evaluation of existing 50+ year old sanitary sewer lines from MKN & Associates for the Trunk Line Assessment Project; and,
WHEREAS, the proposed services are on a time and materials for a not to exceed fee basis; and,
WHEREAS, the services are for engineering evaluation, project recommendations, engineers cost estimates, and final study reports; and,
WHEREAS, The proposed time and materials not to exceed fee for the proposed project is $80,971.00, of which $43,356 is a place holder for cleaning and inspection services: and, WHEREAS, Cleaning and Inspection Services will have quotes solicited at a later date once a more defined scope can be obtained; and,
WHEREAS, The approved amount per this agreement shall be time and material based with an amount not to exceed $37,615.00, with an ear mark for cleaning and inspection services: and, WHEREAS, the funds will be allocated from the Wastewater Enterprise Fund.

NOW, THEREFORE, BE IT RESOLVED THAT

1. Award a Professional Services Agreement to MKN & Associates for Engineering analysis, Project Development and Engineering Cost estimates.

2. Allocate $80,971.00 of Wastewater Enterprise funding.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order in the amount of $37,615.00.

5. Authorize the City Manager, Ronald Strand, to execute the contract.

APPROVED AND ADOPTED this 18th day of May, 2022 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric Bruen, Mayor
ATTEST:
________________________________
Ricca Charlon, City Clerk
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Consultant Agreement Page 1 of 11
MKN & Associates Inc.

CONSULTANT AGREEMENT
Professional Services
Engineering Services
MKN & Associates Inc.

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into as of May 18, 2022 (“Effective Date”) by and between the CITY OF RIDGECREST, a California municipal corporation (hereinafter “City”) and MKN & Associates Inc. (hereinafter “Consultant”). City and Consultant agree as follows:

1. Purpose.
(a) City of Ridgecrest Sewer Trunk Line Assessment. MKN & Associates Inc. will prepare an assessment of multiple City Trunk sewer lines, identify deficiencies requiring repair, and provide prioritization recommendations for said deficiencies. (b) Consultant represents that it is trained, experienced, competent, and qualified to perform the professional services required by this Agreement.

2. Services.
(a) Consultant agrees to perform the services and tasks set forth in the attached Exhibit “A” (hereinafter the “Scope of Services”). Consultant shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform these services and work. (b) Services and work provided by Consultant under this Agreement shall be performed in a timely and diligent manner and shall be consistent with all requirements and standards established by applicable Federal, State, and local laws and regulations, and professional standards.
(c) Consultant shall not perform any services under this Agreement without first receiving a work order or equivalent notice to proceed in writing from a designated representative of the City. Such work orders shall include the following information:
(1) A description of the specific task requested and other information the City deems necessary and relevant to the request.
(2) A timeline and any applicable deadlines.
(d) Consultant shall report progress of work on a monthly basis or as directed.

Consultant shall submit a project schedule using Microsoft Project’s project management software with a narrative of tasks performed and tasks planned for the next month.

3. Consideration.
(a) City shall compensate Consultant for its services as follows: the total compensation, for inspection and engineering shall not exceed the sum of $80,971.00, unless the parties duly amend this Agreement, of which $43,356 is a place holder for cleaning and inspection services. Said services will have quotes solicited at a later date Consultant Agreement Page 2 of 9
MKN & Associates Inc.
once a more defined scope can be obtained. The approved amount per this agreement shall be time and material based with an amount not to exceed $37,615.00. (b) The Consultant shall complete and submit monthly invoices showing project name, date of work, purchase order number, invoice number, original contract amount, current invoice amount, total billed to date, remaining contract balance, percentage of work completed, NARRATIVE OF WORK COMPLETED AND OF WORK TO BE PERFORMED, REVISED PROJECT SCHEDULE, description of tasks, personnel assigned to task, job title of personnel, and supporting documentation.
(c) Consultant shall submit its final invoice within 45 days after the date the Notice of Completion is issued.
(d) Consultant’s invoices shall be in writing and delivered to the Public Works Director at the City’s address set forth in Section 19 hereinbelow.The City shall, within 30 days after receiving such invoice, review and pay all approved charges thereon.

4. Term.

This Agreement shall commence upon City’s written authorization to proceed and shall continue until completion of the Scope Services or upon earlier termination in accordance with this Agreement. Either party may terminate this Agreement on 15 days’ written notice. If this Agreement is terminated by City without cause, City shall pay Consultant for work performed prior to the date the notice of termination is received by Consultant. If the Agreement is terminated by Consultant without cause, Consultant shall reimburse City for additional costs to be incurred by City in obtaining the work from another consultant.

5. Ownership of Data, Reports, and Documents.

The Consultant shall deliver to the City on demand or completion of the project, both digitally, (in the original file format of the software in which prepared), and hard copy, notes of surveys made, reports of tests made, studies, reports, plans, and other materials and documents which shall be the property of the City. If the City uses any data, reports, and documents furnished or prepared by the Consultant for any project other than the subject of this Agreement, the Consultant shall be released from responsibility to third parties concerning the use of the data, reports, and documents.

The Consultant may retain copies of the materials. The City may use or reuse the materials prepared by Consultant without additional compensation to Consultant.

6. Subcontracts.
(a) The Consultant shall not subcontract or assign responsibility for performance of any portion of this Agreement without the prior written consent of the City. Except as otherwise specifically approved by the City, the Consultant shall include appropriate provisions of this Agreement in subcontracts so rights conferred to the City by this Agreement shall not be affected or diminished by subcontract. There shall be no contractual relationship intended, implied, or created between the City and any subcontractor with respect to services under this Agreement.

Consultant Agreement Page 3 of 9
MKN & Associates Inc.
(b) In the event any subcontract of Consultant’s fails to protect rights conferred to the City as described in the preceding paragraph, Consultant agrees to be fully responsible and indemnify, hold harmless and defend the City and its officials, officers, employees, agents and volunteers from and against all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorney fees incurred by counsel of City’s choice.

7. Independent Contractor.

The Consultant is an independent contractor and not an employee of the City.

8. Indemnification.
(a) The Parties agree that City and City’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify, defend and protect City as set forth herein.
(b) To the fullest extent permitted by law, Consultant shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of Work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the City.
(c) City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section and related to Consultant’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws. (d) This Section and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the City may have at law or in equity.

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9. Insurance.
(a) The Consultant shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damages to property arising from or in connection with the performance of the work hereunder by the Consultant, officers, agents, employees, or volunteers. (b) The Consultant shall provide the following coverages:
(1) Commercial general liability insurance written on an occurrence basis in the amount of $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The insurance policy shall be amended to provide the general aggregate limit shall apply separately to the work under this Agreement or the general aggregate shall be twice the required per occurrence limit. (2) Business automobile liability insurance insuring all owned, nonowned and hired automobiles, in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage.
(3) Workers’ Compensation insurance as required by the Labor Code of the State of California with the statutory limits required by the Labor Code and Employers Liability for $1,000,000 per accident for bodily injury or disease. The Consultant and subcontractors shall cover or insure their employees working on or about the site, regardless of whether such coverage or insurance is mandatory or merely elective under the law.
(4) Professional liability insurance covering loss resulting from errors or omissions of Consultant with a liability limit of at least $1,000,000 per occurrence. (c) The insurance policies required above shall contain or be endorsed to contain the following specific provisions:
(1) Commercial general liability and automobile liability:
(i) The City and its City Council Members, officers, employees, agents and volunteers are added as insured;
(ii) The Consultant’s insurance shall be primary insurance as respects the City, its City Council Members, officers, employees, agents and volunteers and any insurance or self-insurance maintained by the City shall be in excess of the Consultant’s insurance and shall not contribute to it.
(iii) Any failure to comply with the claim reporting provisions of the policies or any breach of a policy warranty shall not affect coverage under the policy provided to the City, its City Council Members, officers, employees, agents and volunteers.
(iv) The policies shall contain a waiver of transfer rights of recovery (“waiver of subrogation”) against the City, its City Council Members, officers, employees, agents and volunteers for any claims arising out of the work of the Consultant.
(v) The policies may provide coverage which contains deductible or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the City under such policies. The Consultant shall be solely responsible for deductible and/or self-insured retention and the Consultant Agreement Page 5 of 9
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City, at its option, may require the Consultant to secure the payment of such deductible or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. The insurance policies that contain deductibles or self-insured retentions in excess of $25,000 per occurrence shall not be acceptable without the prior approval of the City. (vi) Prior to start of work under this Agreement, the Consultant shall file with the City evidence of insurance as required above from an insurer or insurers certifying to the required coverage. The coverage shall be evidenced on an ACCORD Certificate of Insurance form (latest version) and be signed by an authorized representative of the insurer(s). A copy of form ISO 2009 required above shall be attached to the Certificate of Insurance at the time it is filed with the City. Should the required coverage be furnished under more than one policy of insurance, the Consultant may submit as many certificates of insurance as needed to provide the required amounts.

In the event the Certificate furnished by the Consultant does not adequately verify the required coverage, the City has the right to require the Consultant to provide copies of the specific endorsements or policy provisions actually providing the required coverage.

The City reserves the right to require certified complete copies of any insurance coverage required by this Agreement, but the receipt of such policy or policies shall not confer responsibility upon the City as to sufficiency of coverage. (2) All Coverages: Each policy required in this section shall contain a policy cancellation clause that provides the policy shall not be canceled or otherwise terminated by the insurer or the Consultant or reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City, Attention: Office Manager.
(d) All insurance required by this Agreement shall be placed with insurers licensed by the State of California to transact insurance business of the types required herein. Each insurer shall have a current Best Insurance Guide rating of not less than A:

VII unless prior approval is secured from the City as to the use of such insurer. (e) The Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

The Consultant shall maintain evidence of compliance with the insurance requirements by the subcontractors at the job site and make them available for review by the City.

10. Disadvantaged Business Enterprises (“DBE”).

Consultants must give consideration to DBE firms as specified in 23 CFR §172.5(b), 49 CFR, Part 26

11. Records Retention.

For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the Agreement pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and Consultant Agreement Page 6 of 9
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other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

12. Safety.
(a) Consultant shall comply with OSHA regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall comply with safety instructions issued by City and/or its representatives. Consultant personnel shall wear hard hats and safety vests at all times while working on the construction project site. (b) Pursuant to the authority contained in Section 591 of the Vehicle Code, City has determined that such areas are within the limits of the project and are open to public traffic. Consultant shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Consultant shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.
(c) Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this Section.
(d) Consultant must have a Division of Occupational Safety and Health (CALOSHA) permit(s), as outlined in California Labor Code Sections 6500 and 6705, prior to the initiation of any practices, work, method, operation, or process related to the construction or excavation of trenches which are five feet or deeper.

13. National Labor Relations Board Certification.

In accordance with Public Contract Code Section 10296, Consultant hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Consultant within the immediately preceding two-year period, because of Consultant’s failure to comply with an order of a federal court that orders Consultant to comply with an order of the National Labor Relations Board.

14. Statement of Compliance.
(a) Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103. (b) During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national Consultant Agreement Page 7 of 9
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origin, physical disability (including HIV and AIDS), mental disability, medical condition, age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

15. Debarment and Suspension Certification.
(a) Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR Part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (nonprocurement),” which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.
(b) Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action. (c) Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration.

16. State Prevailing Wage Rates.

The State of California’s General Prevailing Wage Rates are applicable to the appropriate positions performing work within this Agreement.

17. Miscellaneous.
(a) Copies of documents such as tracings, plans, specifications, and maps prepared or obtained under the terms of this agreement shall be delivered to and become the property of the City. These documents are instruments of service for this project only and are not intended or authorized for other use by City or third parties. Basic survey Consultant Agreement Page 8 of 9
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notes, sketches, charts, and computations shall be made available upon request to the owner without restrictions or limitations to their use. If the above-mentioned documents are reused by the City, revisions will be indicated and the Consultant will be released and held harmless of liabilities by City.
(b) For a period of three years following receipt of final payment, Consultant will retain and make readily available to representatives of the City and the comptroller General of the United States monthly progress reports, invoices, and sponsor payments for the purposes of determining the grant funds available to the City were used to defray grant costs.
(c) As used in this Subpart (c), the capitalized term “Contractor” shall mean those persons and entities and their officers, agents, employees, and volunteers that perform the physical construction, repair, and reconstruction of the improvements that are the subject of the plans described in this Agreement. Consultant shall not be responsible for the acts or omissions of any Contractor or any of the Contractor’s subcontractors, agents, or employees, or any other person (except Consultant’s own employees and agents) at the project site or otherwise performing any of the construction work of the project, except insofar as such acts or omissions were or should have been observed and reported by Consultant. The Contractor is solely responsible for construction means, methods, materials, techniques, sequences, and safety at the site. (d) Neither party hereto shall assign, sublet or transfer interests hereunder without first obtaining written consent from the other party. (e) The waiver by either party of any breach of this agreement shall not bar the other party from enforcing any subsequent breach thereof. (f) If an action at law or in equity is brought to enforce this Agreement, the prevailing party shall be entitled to reasonable attorney fees and costs. (g) Notices. Notices shall be deemed received when: (i) personally delivered; (ii) deposited in the U.S. Mail with postage prepaid, registered or certified, and return receipt required; or (iii) sent by reputable overnight delivery, addressed as follows, or such other address as a party may designate by written notice:

City: Consultant:

Attn: Ronald Strand, City Manager
City of Ridgecrest
100 W. California Avenue
Ridgecrest, CA 93555-4054
Attn: Josh Nord, PE
Principal Engineer
MKN & Associates Inc.
1800 21st St.

Bakersfield, CA. 93301

18. Integration.

This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.

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19. Governing Law.

This Agreement shall be interpreted and construed under, and the rights of the parties will be governed by the laws of the State of California.

20. Counterparts.

This Agreement may be executed in counterparts, which together shall compose a single instrument.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first appearing above.

City of Ridgecrest MKN & Associates Inc.

By: ____________________________ By: __________________________ Ronald Strand, Josh Nord, PE., Principal Engineer
City Manager
Exhibit “A”
[Scope of Services]
MKN & Associates, Inc.
1800 21st Street
Bakersfield, CA 93301
February 25, 2022
Travis Reed
Public Works Director
City of Ridgecrest
(Submitted Electronically – treed@ridgecrest‐ca.gov)
RE: Proposal – City of Ridgecrest Sewer Trunk Line Assessment MKN & Associates, Inc. (MKN) is pleased to submit this proposal to the City of Ridgecrest (City) to prepare an assessment of multiple City trunk sewer lines, identify deficiencies requiring repair, and provide prioritization recommendations for said deficiencies. The project approach assumes a thorough evaluation of the existing 2019 sewer videos will be performed and followed by development of ranking criteria and ultimately identification of recommended rehabilitation projects. The approach also assumes that some pre‐cleaning and video inspection will be required but only for limited section of the sewers (the extent of which will not be known until all of the existing videos are reviewed).

The following scope of services has been defined to delineate the tasks anticipated to be part of the trunk line assessment project for the sewers identified on the attached Figure 1 that run through City rights‐of‐way as well as across Naval Air Weapons Station China Lake (Base). The pipelines are understood to be of the size and materials as follows: 1) 4,000 l.f. of 15‐inch VCP, 2) 5000 l.f. of 10‐inch VCP, and 3) 14,000 l.f. of 27‐inch VCP.

SCOPE OF WORK
Task Group 100 – Project Management and Project Coordination Meetings Task 101 ‐ Meetings
The MKN project manager will coordinate, manage, schedule, and facilitate meetings throughout the project duration. MKN will arrange attendees (including subconsultants), prepare and distribute meeting agendas prior to the scheduled meetings, and record and distribute meeting notes to all attendees. In addition to normal ongoing project communication, the three (3) following meetings are anticipated: 1) Project Kickoff Meeting, 2) Inspection Grading Report Review Meeting, and 3) Draft Report Review Meeting.

The project will begin with a Kickoff Meeting to review the scope of work and review roles and responsibilities. Sewer maps, GIS, and related information will be reviewed in order to ensure that the City, Project Manager, and investigation team share a complete picture of the project and surrounding area. The inspection grading report review meeting will be held after the video review and draft grading are complete to provide an overview of the findings. Finally, a meeting will be scheduled to review with the City any feedback developed during City review of the draft project report.

Deliverables:
 Meeting agendas and minutes in electronic PDF format
Travis Reed | 2
Task 102 ‐ Monthly Progress Reports
MKN will prepare monthly progress reports summarizing the key activities performed, upcoming work, schedule updates, and possible cost and schedule impacts (if any). When needed, MKN will include and document in the monthly progress reports a listing of key action items.

Deliverables:
 Monthly progress report in electronic PDF format
Task Group 200 – Project Identification and Reporting
Task 201 – Video Inspection Review, Project Identification, and Prioritization MKN has estimated that a total of seventy‐five (75) videos from either the 2019/20 inspections or subsequent Task 300 inspections will need to be reviewed in order to cover the trunk sewers identified above. During the review of the videos, a prioritization scoring method (approved by the City) will be implemented to rank each identified defect. Subsequent to the documentation of the defects and ranking, a recommended repair (up to and including replacement) will be identified. MKN will incorporate the City’s past methodology for determining repair vs. replacement (i.e., number of deficiencies between manholes) into the evaluation and recommendations. Color coded maps will be created showing high, medium and low risk segments. Should a significant number of defects be identified, MKN will make recommendations regarding how repairs/replacements could be packaged into logical groupings in an effort to reduce costs, minimize impacts to public, and accelerate construction delivery. Individual project sheets will be created for each potential project showing:
 Project location: city, street type, alignment, and length  Project description: pipe size, material, depth, and justification for project  Estimate of probable design and construction costs
 Project map
Should final bid packages (e.g., for construction purposes) for the recommended projects be required, MKN can develop them under separate authorization.

Deliverables:
 Color‐coded risk maps in electronic PDF format
 Draft and Final Project Report summarizing inspections, evaluation, ranking criteria, and recommended projects
Task Group 300 – Cleaning and Inspection Allowance
After the review of the existing sewer inspection videos is complete, any segments of mains/trunks that require further inspection will be identified and subject to additional inspection. An allocation of five (5) consecutive work days of cleaning and inspection activities has been included for this purpose. MKN’s subconsultant, National Plant Services (NPS), will complete the cleaning, CCTV inspections, and coding for the sewer segments that are identified for additional inspection.

Travis Reed | 3
Details related to cleaning, inspection, and grading are included below. Rates vary by pipeline size and condition at start of cleaning. It has been assumed that no more than 2‐3 passes will be required to clear the lines sufficiently for inspection. Should these assumptions hold true, the production rates should be: 1) 1,800 l.f./day for 10‐inch, 2) 1,200 l.f. per day for 15‐inch, and 3) 600 l.f./day for 27‐inch.

Thus, within the five (5) days allocated, between 3,000 and 9,000 l.f. of sewers can be inspected. The cost for the additional inspections is composed of both mobilization and daily inspection totals. A breakdown is included in the detailed budget (attached).

Cleaning Operations
Cleaning and inspection operations procedures will be completed by flow area starting at the highest point and proceeding to the lowest point in the system near the wastewater treatment plant. In a typical operation, NPS’ cleaning truck would be set up at the downstream manhole and cleaning would be performed upstream until debris was sufficiently removed for video inspection. Nozzles would be selected based on the sewer line condition and debris levels. Cleaning crews maintain debris logs noting the amount and composition of debris removed. Any debris removed from the sewer pipes would be disposed of at an approved sanitary landfill site. It is assumed that the City will allow disposal of debris at the WWTP to save the cost that would be incurred from hauling and disposal at a landfill.

It is assumed that all sewer lines will be cleaned and inspected while in service, and that no bypass pumping will be required. It is anticipated that nighttime inspections may be required, if allowed by the City and the Base, to inspect during reduced flow conditions. Finally, it is assumed that the City and Base will have water available for cleaning purposes along the alignment and that NPS will obtain that water at no cost and transport it to each setup location in NPS’s water truck.

CCTV Inspection of Sewer Trunks
CCTV crews will follow immediately behind the cleaning crews to perform inspection and Pipeline Assessment Certification Program (PACP) coding of identified sewer lines, inspecting from Upstream to Downstream access points. Wherever possible, inspections will be performed from outside of major intersections or environmentally sensitive areas to allow for implementation of encroachment permit‐ permitted traffic control measures which are assumed to include basic elements only.

The inspections will follow all NASSCO CCTV Inspection guidelines regarding rate of travel. Operators will stop at all defects and code using a PACP coding system. If an obstruction is encountered that prevents passage of the CCTV camera, the operators will relocate to the downstream manhole and provide a reverse inspection. Any critical issues discovered in the field (collapses, blockages, etc.) will be reported to MKN and the City immediately via email and phone upon discovery.

Any pipeline attributes (diameter, material, length) that differ from the pipe maps/GIS will be noted, and a discrepancy report provided for updates to the City’s GIS. A summary log spreadsheet will be maintained that will list all inspected assets by pipe ID and manhole number, the date inspected, the actual footage inspected, the actual pipe diameter, and the PACP codes.

Deliverables:
 Cleaning Logs in electronic PDF format
 Certified weigh tickets for disposal
 Granite XP digital PACP coded sewer inspection files
Travis Reed | 4
 Summary Log in MS Excel format
 Draft and Final Inspection Report in electronic PDF format

SCHEDULE
MKN proposes to complete the evaluation of the existing sewer videos within four (4) weeks of Notice to Proceed. Should segments be identified for additional inspection, the cleaning and inspection activities would follow immediately after the evaluation, but the time required is dependent upon the number of segments required to be inspected (est. time from mobilization to reporting is 4 weeks). The draft project report will be prepared within four (4) weeks after the inspections are complete and submitted to the City for review. The final report will be completed two (2) weeks after receiving City comments on the draft document.

ASSUMPTIONS
MKN shall reasonably be entitled to rely upon the accuracy of data and information provided by or through the City and will use good professional judgment in reviewing and evaluating such information.

If MKN identifies any error or inaccuracy in data or information provided by or through the City or determines that additional data or information is needed to perform the services, MKN shall promptly notify the City.

SERVICES NOT INCLUDED
 Inspection and assessment of manhole structures
 Bypass pumping due to high flow levels
 Traffic control for major intersections
 Submittal of traffic control plan for encroachment permit purposes  Location of or exposing of buried manholes
 Purchase of water for cleaning purposes
 Public notifications for road impacts/closures in the City or on the Base  Encroachment permit fees related to City or Base permits required for cleaning and inspection  Development of bid packages based on project report
 Services beyond those specifically listed in the Scope of Work above

FEE SUMMARY
MKN proposes to complete this work on a time and materials basis in accordance with the attached Fee Schedule, with a not‐to‐exceed budget of $80,971 A breakdown of costs is provided below and in the attached detailed fee breakdown.

Project Task Budget
Task Group 100 – Project Management & Coordination Meetings $3,168 Task Group 200 – Project Identification and Reporting $34,447 Task Group 300 – Cleaning and Inspections $43,356
Total $80,971
The budget will not be exceeded unless prior written authorization is granted by the City. Rates are attached but may be revised annually. Subconsultants and other direct costs will be charged with a 10% markup.

Travis Reed | 5
Thank you for providing MKN with the opportunity to assist the City on this project. If you have any questions regarding this proposed scope amendment, please contact me at [email protected] or by phone at (661) 873‐4262 Ext. 1001.

Sincerely,

Josh Nord, PE
Principal Engineer
Attachments:

Figure 1
Fee Breakdown
MKN & Associates, Inc.
1800 21st Street
Bakersfield, CA 93301
FIGURE 1 – Trunk Lines Highlighted in Yellow
Principal Engineer
Senior Project Engineer
Assistant Engineer
Supervising Drafter/ GIS
Administrative Assistant
Total Hours (MKN)
Subtotal Labor (MKN)
ODCs (MKN)
Subconsultant (NPS)
Total Cost
101 Meetings (3 total) 4 4 4 2 14 2,172 $ $ ‐ 65 $ $ 2,237 102 Monthly Progress Reports 4 2 6 904 $ $ ‐ 27 $ $ 931 Subtotal 4 8 4 0 4 20 3,076 $ $ ‐ 92 $ $ 3,168 201 Video Inspecton Review, Project Identification, and Prioritization 12 60 115 40 4 231 33,444 $ $ ‐ 1,003 $ $ 34,447 Subtotal 12 60 115 40 4 231 33,444 $ $ ‐ 1,003 $ $ 34,447 301 Cleaning Operations & CCTV Inspection of Sewers (5 days allowance) 2 4 8 8 22 3,258 $ $ 98 $ 40,000 $ 43,356 Subtotal 2 4 8 8 0 22 3,258 $ $ 98 $ 40,000 $ 43,356
TOTAL BUDGET 18 72 127 48 8 273 39,778 $ $ 1,193 $ 40,000 $ 80,971 Billing Rates $/hrPrincipal Engineer 197Senior Project Engineer 186Project Engineer 150 Supervising Drafter / GIS 145
Administrative Assistant 80
Mileage to be reimbursed at IRS rate
City of Ridgecrest ‐ Trunk Main AssessmentTASK GROUP 200 PROJECT IDENTIFICATION AND REPORTING TASK GROUP 300 CLEANING AND INSPECTION
TASK GROUP 100 PROJECT MANAGEMENT/COORDINATION & MEETINGS This Page Intentionally Left Blank
6 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Authorization For The City Manager, Ron Strand, To Sign The Notice Of Completion For The FY21 Measure V Paving, Various Streets Project, For The City Clerk To File The Notice Of Completion And For City Staff To Release Retention In The Amount Of Seventy-Six Thousand Six Hundred Seventy-One Dollars And Sixty-Six Cents ($76,671.66) To The Contractor, Nagle Earthworks, Within Thirty (30) Days After Recordation Of The Notice Of Completion PRESENTED BY: Travis Reed, Public Work Director
SUMMARY: The Contractor, Nagle Earthworks has finished the project that consisted of street reconstruction and maintenance for the FY21 Measure V Project as of February 21, 2022. The project accounting is as follows:

The original contract amount: $ 996,302.00
Contract Change Orders and Quantity Adjusts $ 537,131.19 Revised Total Contract Amount: $1,533,433.19
Total City Council Project Allocation: $1,095,932.20
Project Overage: $ 437,500.99
Project Percent Overage: +/- 53.94%
Project CE: $ 102,521.25
Project PE/CM: $ 81,432.00
Grand Total: $1,717,386.44
With the work being completed and, with the exception of retention in the amount of seventy-six thousand six hundred seventy-one dollars and sixty-six cents ($76,671.66), the Contractor, Nagle Earthworks has been paid in full.

The City Staff will authorize release of retention within thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.

FISCAL IMPACT: The retention amount of seventy-six thousand six hundred seventy-one dollars and sixty-six cents ($76,671.66) is within the revised contract amount of $1,533,433.19 per contract change orders and bid Item quantity adjustments, so no additional funding is necessary. There is a total project savings of +/- 14.6%.

ACTION REQUESTED:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation on the FY21 Measure V project; and

3. Authorizes City Staff to release retention in the amount of $76,671.66 to the Contractor, Nagle Earthworks within thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.

CITY MANAGER’S RECOMMENDATION: Action As Requested
Submitted by: Travis Reed Action Date: May 18, 2022
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RESOLUTION NO. 22-Xx

AUTHORIZATION FOR THE CITY MANAGER, RON STRAND TO SIGN THE NOTICE OF COMPLETION FOR THE FY21 MEASURE V PAVING, VARIOUS

STREETS PROJECT, FOR THE CITY CLERK TO FILE THE NOTICE OF

COMPLETION AND FOR CITY STAFF TO RELEASE RETENTION IN THE

AMOUNT OF SEVENTY-SIX THOUSAND SIX HUNDRED SEVEMTY-ONE
DOLLARS AND SIXTY-SIX CENTS ($76,671.66) TO THE CONTRACTOR, NAGLE EARTHWORKS WITHIN THIRTY (30) DAYS AFTER RECORDATION

OF THE NOTICE OF COMPLETION
WHEREAS, The Contractor, Nagle Earthworks has finished the project that consisted of street re-construction and maintenance on February 21, 2022 for the FY21 Measure V Paving Project; and,
WHEREAS, With the work being completed and, with the exception of the retention amount of seventy-six thousand six hundred seventy-one dollars and sixty-six cents ($76,671.66) the Contractor, Nagle Earthworks has been paid in full; and, WHEREAS, The retention amount of seventy-six thousand six hundred seventy-one dollars and sixty-six cents ($76,671.66) is within the revised contract amount of $1,533,433.19; and,
WHEREAS, The City Staff will authorize release of retention within thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation for the FY21 Measure V project; and

3. Authorizes City Staff to release retention in the amount of seventy-six thousand six hundred seventy-one dollars and sixty-six cents ($76,671.66) to the Contractor, Nagle Earthworks within thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.

APPROVED AND ADOPTED this 18th day of May 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Eric A, Bruen, Mayor
ATTEST:
___________________________
Ricca Charlon, City Clerk
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Recording Requested By:

CITY OF RIDGECREST
When Recorded Mail to:

City of Ridgecrest
City Clerk
100 West California Avenue
Ridgecrest, CA 93555

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Ridgecrest

3. The FULL ADDRESS of the OWNER is 100 West California Avenue, Ridgecrest, CA 93555

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee. (if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names Addresses

7. A work of improvement on the property hereinafter described was COMPLETED February 21, 2022

8. The work of improvement completed is described as follows: FY21 Measure V Paving - Various

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Nagle Earthworks

10. The street address of said property is:

11. The property on which said work of improvement was completed is in the City of Ridgecrest County of Kern, State of California, and is described as follows:

Various Streets in the City of Ridgecrest.

Date Ronald Strand, City Manager
Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Signature of Owner named in paragraph 2
Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Manager of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Ronald Strand, City Manager
SUBSCRIBED AND SWORN TO before me on
Ricca Charlon, City Clerk Revised 9/22/2003
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) PRESENTED BY:

L. Scott Hayman, City Council / IWVGA Representative
SUMMARY:

Report and discussion regarding Board meetings of the IWVGA. Including, Board discussion and consideration of issues of importance requiring action by the IWVGA.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: May 18, 2022
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Ridgecrest City CouncilMay 18, 2022

Ridgecrest City Council
May 18, 2022