Ridgecrest City Council
June 15, 2022

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
June 15, 2022
Closed Session 5:30 p.m.

Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, City Clerk
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

Documents and material relating to open session agenda items that are provided to the full City Council prior to a regular meeting will be available for public inspection and copying at City Hall.

City Council agendas and corresponding writings of open session items are available for public inspection at the following locations:

1. City of Ridgecrest City Hall, 100 W. California Ave., Ridgecrest, CA 93555

2. City of Ridgecrest official website at https://ridgecrest-ca.gov/212/City-Council

CITY COUNCIL
Eric A. Bruen, Mayor
L. Scott Hayman, Mayor Pro Tem
Solomon P. Rajaratnam, Vice Mayor
Kyle Blades, Council Member
Peggy Breeden, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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100 W. CALIFORNIA AVE. | RIDGECREST, CA 93555
Phone 760.499.5000 | Fax 760.499.1520
www.ridgecrest-ca.gov

NOTICE AND CALL OF A CLOSED SESSION MEETING OF THE

RIDGECREST CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY /

HOUSING AUTHORITY / FINANCING AUTHORITY

TO THE MEMBERS OF THE RIDGECREST CITY COUNCIL / SUCCESSOR

REDEVELOPMENT AGENCY / HOUSING AUTHORITY / FINANCING AUTHORITY, PUBLIC AND CITY CLERK:

PUBLIC NOTICE that a CLOSED SESSION MEETING of the Ridgecrest City Council/Successor Redevelopment Agency/Housing Authority/Financing Authority is hereby called on:

Wednesday, June 15, 2022 @ 5:30 p.m.

City Council Chambers
100 W. California Avenue
Ridgecrest, California
Said CLOSED SESSION MEETING shall be for the purpose of:

Conference with Legal Counsel – Existing Litigation (§ 54956.9) Name of Case: Finley v. City of Ridgecrest et al. - Case No. BCV-22-100048 Dated: June 9, 2022
Eric A. Bruen, Mayor / Chair
ATTEST:

Ricca Charlon, City Clerk
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

AGENDA
Wednesday, June 15, 2022 Closed Session – 5:30 p.m.

Regular Session – 6:00 p.m.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION
Conference with Legal Counsel – Existing Litigation (§ 54956.9) Name of Case: Finley v. City of Ridgecrest et al. - Case No. BCV-22-100048

REGULAR SESSION
 Pledge Of Allegiance
 Invocation

ATTORNEY REPORT OUT OF CLOSED SESSION
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Special Meeting & Budget Workshop Dated May 25, 2022 And Regular Meeting Dated June 1, 2022 CHARLON

2. Proposed Action To Adopt A Resolution Of The Ridgecrest City Council And The Successor Redevelopment Agency Adopting The Annual Budget For Fiscal Year 2022-23, Establishing Appropriations, Estimating Revenues, And Establishing The Policies By Which The Budget May Be And Shall Be Amended FREESE

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 15, 2022

DISCUSSION / ACTION ITEMS

3. A Resolution To Accept The Base Bid As Submitted By Crosstown Electrical & Data, Inc., And Accept The Additive Alternative 1 For Additional Pull Boxes. Allocate CMAQ Funds, PTMISEA Funds, Potential CalEVIP Funds, And TDA Funds For: The Base Bid & Additive Alternate 1, And A Ten Percent (10%) Contingency Of $79,066.50 For A Maximum Total Of $869,731.50. Award A Construction Contract To Crosstown Electric & Data, Inc. To Construct The Corporate Yard Electric Vehicle (EV) Charging Station And Photovoltaic Improvements In The Amount Of Seven Hundred and Ninety Thousand Six Hundred and Sixty-five Dollars ($790,665.00).And Authorize The City Manager, Ronald Strand, To Execute The Contract REED

4. A Resolution To Approve The Professional Service Agreement With Willdan Engineering For An Amount Not To Exceed $146,880.40 For Preliminary/Construction Engineering Services For The City Franklin Ave. Sub-Standard Street Construction Project; And Authorize The City Manager To Sign The Agreement REED

5. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

PUBLIC HEARING

6. A Resolution And Public Hearing Of The City Council Of The City Of Ridgecrest, California Declaring Its Intent To Levy And Collect Assessments Within The Consolidated Landscaping And Lighting District No. 2012-1, Review Of The Preliminary Engineers Report And Authorization To Finalize Said Report For Fiscal Year 2022/2023 REED

7. A Resolution And Public Hearing Of The City Council Of The City Of Ridgecrest, California Declaring Its Intent To Levy And Collect Assessments Within The City Of Ridgecrest Drainage Benefit Assessment District No. 2016-1, Pursuant To The Provisions Of The Benefit Assessment Act Of 1982; Review Of The Preliminary Engineers Report And Authorization To Finalize Said Report For Fiscal Year 2022/2023 REED

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Peggy Breeden
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
 Report from 6/2/22
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 1st Tuesday each month at 5:00 p.m.

Location: Kerr McGee Center Meeting Rooms
 Report from 6/7/22

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 15, 2022

Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 2nd Wednesday of the Month @ 5:00 p.m.

Location: City Hall Council Chambers
 Report from 6/8/22

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
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City of Ridgecrest Public Meeting Protocol
In Response to Coronavirus (COVID-19)
City of Ridgecrest Council meetings are OPEN to public attendance. Although Chambers are OPEN, public participation is still encouraged via live streaming, call-in or via written correspondence.

TO PARTICIPATE please call, email, or send mail to the contact info provided below:

The public may use one of the following alternatives for participating in person:
 Watch meetings on-line:

All of our meetings are streamed live at https://ridgecrest-ca.gov/369/Watch or on YouTube at https://www.youtube.com/cityofridgecrest/live and are also available for playback after the meeting.
 Call in for public comments:

To participate with verbal comments, please call (760) 499-5010. This phone line will allow only one caller at a time, so if the line is busy, please continue to dial. We will be allowing a 20-30 second delay between callers to give time for media delays and callers to dial in. If you wish to comment on multiple items you will need to call in as each item is presented.  Submit written comments:

We encourage submittal of written comments supporting, opposing, or otherwise commenting on an agenda item, for distribution to the City Council prior to the meeting.

Send emails to [email protected]; written correspondence may be sent to Ricca Charlon, City Clerk, 100 W. California Ave., Ridgecrest, CA 93555. Please specify to which agenda item your comment relates. All communication, whether it is a formal letter or an online informal email, is read by the City Council.

Please click on the link below to access the City Council Agenda, Minutes and Video web page. https://ridgecrest-ca.gov/212/City-Council
If you have any questions please contact us.

Ricca Charlon, City Clerk
Phone: (760) 499-5002
*Revised February 24, 2021
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Special Meeting & Budget Workshop Dated May 25, 2022 And Regular Meeting Dated June 1, 2022 PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Special Meeting & Budget Workshop Dated May 25, 2022 And Regular Meeting Dated June 1, 2022.

FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: June 15, 2022
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DRAFT MINUTES
Special OPEN Session – 5:15 p.m.

Budget Workshop – 5:30 p.m.

Wednesday, May 25, 2022
City Council Chambers
This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.

Special Open Session – 5:15 p.m.

CALL TO ORDER

ROLL CALL
Council Present: Mayor Eric A. Bruen; Mayor Pro Tem L. Scott Hayman; Vice Mayor Solomon P. Rajaratnam Council Member Peggy Breeden; Council Member Kyle Blades Staff Present: City Clerk Charlon; City Manager Strand; PW Director Reed; Acting Chief Dampier; Finance Director Freese; Parks & Rec. Director Wegener; IT Manager Freese

APPROVAL OF AGENDA
 Blades - Hayman: 5 Ayes
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Vice Mayor Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - None

DISCUSSION / ACTION ITEMS
 Increased Appropriations for Well Emergency at Leroy Jackson Park WEGENER Motion made to approve with the amount being $150,000 for the repairs Reso 22-35  Breeden - Blades: 5 Ayes
Budget Workshop – 5:30 p.m.

DISCUSSIONS
• Budget Overview – Strand / Freese
• FY 2023 Proposed General Fund Budget
• Staffing Review
• Measure V Budget
• Department Presentations
• Economic Development/Admin - Strand
• Finance – C. Freese
• Information Technology – M. Freese
• Parks & Recreation - Wegener
• Public Works – Reed
• Police - Dampier
ADJOURNMENT – 10:00 p.m.

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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

DRAFT MINUTES
Wednesday, June 1, 2022 Closed Session – 5:00 p.m.

Regular Session – 6:00 p.m.

This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.

CALL TO ORDER – 5:00 p.m.

ROLL CALL
Council Present: Mayor Eric A. Bruen; Mayor Pro Tem L. Scott Hayman; Vice Mayor Solomon P.

Rajaratnam; Council Member Peggy Breeden

Absent: Council Member Kyle Blades
Staff Present: City Attorney Koczanowicz; City Clerk Charlon; City Manager Strand; Finance Director Freese; PW Director Reed; Acting Chief Dampier; Parks & Rec. Director Wegener

APPROVAL OF AGENDA
 Hayman - Breeden: 4 Ayes; 1 Absent (Blades)
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Vice Mayor Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION
Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3) – One case *Blades arrived at 5:10 and joined the closed session
REGULAR SESSION – 6:00 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION – Council discussed, reviewed and approved a draft letter to be sent to the Dept. of Water Resources (DWR)

PRESENTATIONS

1. Presentation Of The Key To The City to Renee Westa-Lusk COUNCIL

PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA

COUNCIL ANNOUNCEMENTS

CONSENT CALENDAR

2. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated May 18, 2022 CHARLON

3. Proposed Approval Of Increased Appropriations To The Fiscal Year 2021-2022 Budget For Building Professional Services Reso 22-36 REED

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 1, 2022

4. Initializing Staff To Prepare An Engineers Report For The Intent To Levy And Collection Of Assessments For Consolidated Landscape And Lighting District 2012-1 For Fiscal Year 2022/2023, Pursuant To The Provisions Of Part 2 Of Division 15 Of The California Streets And Highways Code; And The Announcement Of A Public Hearing On June 15, 2022 For The Proposed Assessment REED Reso 22-37

5. Initializing Staff To Prepare An Engineers Report For The Intent To Levy And Collection Of Assessments For Drainage Benefit Assessment District 2016-1 (The “District”) For Fiscal Year 2022/2023, Pursuant To The Provisions Of The Benefit Assessment Act Of 1982, Being Chapter 6.4 Of The California Government Code; And The Announcement Of A Public Hearing On June 15, 2022 For The Proposed Assessment Reso 22-39 REED
 Rajaratnam - Breeden: 5 Ayes

DISCUSSION / ACTION ITEMS

6. Approve A Resolution Of Intention To Approve An Amendment To The Contract Between The Board Of Administration Of The California Public Employees’ Retirement System And The City Council Of The City Of Ridgecrest Reso 22-38 CHARLON
 Blades - Hayman: 5 Ayes

7. A Resolution To Award A Professional Service Agreement With Willdan Engineering Inc. In The Amount Of $100,378.00 To Provide Construction Services For The West Ward Ave. Phase I Project Reso 22-40 REED
 Rajaratnam - Breeden: 5 Ayes

8. Budget Discussions FREESE

9. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

COMMITTEE REPORTS
**Committee Meeting dates are subject to change and will be announced on the City website Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
 Report from 5/26/22 - CANCELED

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 6:53 p.m.
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Action To Adopt A Resolution Of The Ridgecrest City Council And The Successor Redevelopment Agency Adopting The Annual Budget For Fiscal Year 2022-23, Establishing Appropriations, Estimating Revenues, And Establishing The Policies By Which The Budget May Be And Shall Be Amended
PRESENTED BY: Cheri Freese, Finance Director
SUMMARY: City Council/Successor Redevelopment Agency has reviewed the draft Budget for Fiscal Year 2022-23 and discussed adjustments in public hearings.

This resolution, if passed, will authorize the following:

1. That the fiscal year 2022-23 City of Ridgecrest/Successor to the Ridgecrest Redevelopment Agency budget as amended is hereby adopted.

2. Tax Increment, TOT, and Sales Tax Sharing Agreements currently in force and duly approved by the City Council or the Ridgecrest Redevelopment Agency are hereby amended and appropriated for Fiscal Year 2023;

3. The Budget Revision Policy, herein identified as Exhibit “A” is hereby adopted;

4. The Administrative Purchasing Policy, herein identified as Exhibit “B” is hereby adopted;

5. The Investment Policy, herein identified as Exhibit “C” is hereby adopted;

6. The annual appropriation limit (Gann Limit) reflected in Exhibit “D” is adopted;

7. The Table of Authorized Full-Time Equivalent Positions presented in Exhibit “E” is hereby approved;

8. The Fee Schedule reflected in Exhibit “F” is reaffirmed and adopted; and the City Council reaffirms that the fees reflected therein do not exceed the cost for collection and or administration;

9. The Salary Schedules for Management, Mid-Management, Confidential, PEAR, and UFCW Local 8 groups and for part time employees with effective dates of July 1, 2022 – June 30, 2023 as presented in Exhibit “G” are hereby approved;

10.All “Temporary Employment Services”, formerly “Contract Labor”, shall require City Manager written authorization prior to budget amendment or expenditure;

11.Funding for specific Capital Construction Projects shall be identified and certified by the City Manager or Finance Director prior to the expenditure of any funds on said projects;

12.Fiscal Year-end Encumbrances from prior fiscal years are hereby appropriated;

13.The Director of Finance and City Treasurer is herein authorized to conduct all Fiscal Year 2021-22 year-end transfers and budget adjustments as required under governmental accounting rules and approved by Council.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT

14.All previous and conflicting resolutions are hereby rescinded, revoked, and made null.

FISCAL IMPACT:

Implementation of the FY 2023 Budget
Review by Finance Director
ACTION REQUESTED:

Discussion and Proposed Approval of Resolution adopting the City of Ridgecrest Annual Budget FY 2023
CITY MANAGER’S RECOMMENDATION:

Action as requested
Submitted by: Cheri Freese, Finance Director Action Date: June 15, 2022 RESOLUTION NO. 22-XX

A RESOLUTION OF THE RIDGECREST CITY COUNCIL AND

THE SUCCESSOR TO THE RIDGECREST REDEVELOPMENT

AGENCY ADOPTING THE ANNUAL BUDGET FOR FISCAL
YEAR 2022-23, ESTABLISHING APPROPRIATIONS,

ESTIMATING REVENUES, AND ESTABLISHING THE POLICIES

BY WHICH THE BUDGET MAY BE AND SHALL BE AMENDED
WHEREAS, the City Council and the Successor to the Redevelopment Agency has received and reviewed the proposed Fiscal Year 2022-23 City of Ridgecrest/ Successor to the Ridgecrest Redevelopment Agency budget; and, WHEREAS, public budget review meetings were held during which the public was provided opportunities to comment on the proposed budget; and, WHEREAS, final adjustments to the budget have been made.

NOW, THEREFORE, BE IT RESOLVED,

1. That the fiscal year 2022-23 City of Ridgecrest/Successor to the Ridgecrest Redevelopment Agency budget is hereby adopted.

2. Tax Increment, TOT, and Sales Tax Sharing Agreements currently in force and duly approved by the City Council or the Successor to the Ridgecrest Redevelopment Agency are hereby amended and
appropriated for Fiscal Year 2023;

3. The Budget Revision Policy, herein identified as Exhibit “A” is hereby adopted;

4. The Administrative Purchasing Policy, herein identified as Exhibit “B” is hereby adopted;

5. The Investment Policy, herein identified as Exhibit “C” is reaffirmed and adopted;

6. The annual appropriation limit (Gann Limit) reflected in Exhibit “D” is adopted;

7. The Table of Authorized Full-Time Equivalent Positions presented in Exhibit “E” is hereby approved;

8. The Fee Schedule reflected in Exhibit “F” is reaffirmed and adopted; and the City Council reaffirms that the fees reflected therein do not exceed the cost for collection and or administration;

9. The Salary Schedules for Management, Mid-Management, Confidential, PEAR, and UFCW Local 8 groups and for part time Resolution 22-Xx Page 2 of 2
employees with effective dates of July 1, 2022 – June 30, 2023 as presented in Exhibit “G” are hereby approved;

10. All “Temporary Employment Services”, formerly “Contract Labor”, shall require City Manager written authorization prior to budget amendment or expenditure;

11. Funding for specific Capital Construction Projects shall be identified and certified by the City Manager or Finance Director prior to the expenditure of any funds on said projects;

12. Fiscal Year-end Encumbrances from prior fiscal years are hereby appropriated;

13. The Director of Finance and City Treasurer is herein authorized to conduct all Fiscal Year 2021-22 year-end transfers and budget adjustments as required under governmental accounting rules;

14. All previous and conflicting resolutions are hereby rescinded, revoked, and made null.

APPROVED AND ADOPTED this 15th Day of June 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_____________________________
Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid As Submitted By Crosstown Electrical & Data, Inc., And Accept The Additive Alternative 1 For Additional Pull Boxes. Allocate CMAQ Funds, PTMISEA Funds, Potential CalEVIP Funds, And TDA Funds For: The Base Bid & Additive Alternate 1, And A Ten Percent (10%) Contingency Of $79,066.50 For A Maximum Total Of $869,731.50. Award A Construction Contract To Crosstown Electric & Data, Inc. To Construct The Corporate Yard Electric Vehicle (EV) Charging Station And Photovoltaic Improvements In The Amount Of Seven Hundred and Ninety Thousand Six Hundred and Sixty-five Dollars ($790,665.00).And Authorize The City Manager, Ronald Strand, To Execute The Contract
PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On Wednesday, May 25th, 2022 bids were opened to construct the Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements. A total of two (2) bids were received as follows:

Bidder Base Bid Additive Alt. 1 Total Bid
Crosstown Electric $783,265.00 $7,400.00 $790,665.00
AIC Electric $848,035.65 $5,000.00 $853,035.65
Funding – Source: CMAQ Grant ($556,457.00); PTMISEA ($127,629.32); LCTOP ($31,391.41); State of Good Repair ($123,721.00); and TDA LTF ($61,924.18) Item Cost
Base Bid $783,265.00
Additive Alternative 1 $7,400.00
10% Construction Contingency $79,066.50
Total (Not to Exceed) $869,731.50
Projected Project Costs – (Assuming zero (0) Change Orders) Item Cost
Preliminary Engineering (Previously
Awarded) PO. 2021-085 $65,876.00
SCE Design/Improvements $31,148.66
Construction – Crosstown Electric $790,665.00
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Construction Engineering. (8.77% of Base
Bid) PO 2022-0110 (Reso. 2021-38) $68,994.00
Project Sub Total $956,683.66
Construction Contingency
(10% of Base Bid) $79,066.50
Total Project Cost $1,035,750.16
The Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements, was solicited on May 6
th, and May 16th, 2022. Bids were received on May 25th, 2022 and were opened at the Finance Counter by City staff in the presence of Contractor Representatives. After the presentation an apparent low bidder, Crosstown Electric, was announced with the caveat that bids were subject to review by the City’s selected Engineering Firm, Willdan Engineering, and the Engineer in Responsible Charge of the project, Mr. Mike Bustos.

After Mr. Bustos’ reviewed, and the additional cost was discussed and attributed to Supply and CPI changes it was recommended that the Contract be awarded to the Lowest responsible bidder, Crosstown Electric. Staff reviewed the Additive Bid Alternate 1 for additional pull boxes and believes the installation of said boxes is prudent with this contract.

Thus, staff does recommend pursuing the Additive Bid Alternative 1.

After careful thought, rigorously analysis, and the time, money and effort that has been extinguished on this project, staff concluded that awarding the Contract to Crosstown Electric who is a Responsible Contractor, capable of completing the project as presented is in the best interest of the public. In seeing the increased cost for the engineer’s estimates prepared some 2 years ago, staff feels the time to construct is now. Any additional time, money and effort added to this project to rebid and/or redesign we feel will not yield a substantial decrease in price.

In light of the higher cost, staff reached out to people knowledgeable in the industry and located another grant funding opportunity for EV chargers of this nature, to which we have applied and could receive up to $28,000.00.

Staff recommends the contract be awarded for the base bid and Alternative 1 as presented to the lowest responsible and responsive bidder. Said recommendation is to award the construction contract to Crosstown Electric.

Together with the award of the Contract staff is requesting an additional ten (10%) percent ($79,066.50) for Construction Contingencies crucial to the successful completion of the project from the funding sources previously mentioned. The majority of this funding is from Grants, and some have an expiration of next summer. Said funds will be treated as not to exceed without future authorization from Council. These funds will be utilized for unforeseen Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
work that may arise during the construction process which was unforeseen at the time of bidding. One such known issue is that the inverter specified for the photovoltaic system is no longer being manufactured which is consistent with the 3 years or more this project has already occupied and the rapid rate in which photovoltaic technology has advanced. Staff feels it is in the best interest of the City and its public to not delay the project further, as we have numerous electric vehicles (from grant funding) to be purchased per FY23’s budget.

Without working Charging Station the fleet runs the risk of being grounded.

The total Funding recommended for the project shall be One Million Thirty-five Thousand Seven Hundred and Sixty Dollars and Sixteen Cents ($1,035,760.16), inclusive of all previously allocated and spent funds.

If Council approves, a purchase order will be issued Crosstown Electric for the total contract amount of $869,731.50 ($790,665.00 + $79,066.50) inclusive of: the base bid price, additive alternate 1, and contingency.

FISCAL IMPACT:

See Chart and notes above
ACTION REQUESTED:

1. Accept the Additive Bid Alternate 1 for additional pull boxes in the amount of $7,400.00.

2. Allocates the appropriate funds from the previously mentioned funding sources, including the 10% contingency for a maximum total of up to $869,731.50.

3. Authorizes the award of a Construction Contract to Crosstown Electric, to Construct the Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements, in the Amount of Seven Hundred and Ninety Thousand Six Hundred and Sixty-five Dollars and no cents ($786,965.00).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Crosstown Electric in the amount of $869,731.50.

5. Authorizes The City Manager, Ronald Strand, To Execute the Contract.

CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: June 15th, 2022
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RESOLUTION NO. 22-Xx
Resolution No 22-__ Page 1 of 2

A RESOLUTION TO ACCEPT THE BASE BID AS SUBMITTED BY CROSSTOWN ELECTRICAL & DATA, INC., AND ACCEPT THE ADDITIVE ALTERNATIVE 1 FOR ADDITIONAL PULL BOXES. ALLOCATE CMAQ FUNDS, PTMISEA FUNDS, POTENTIAL CALEVIP FUNDS, AND TDA FUNDS FOR: THE BASE BID & ADDITIVE ALTERNATE 1, AND A TEN PERCENT (10%) CONTINGENCY OF $79,066.50 FOR A MAXIMUM TOTAL OF $869,731.50. AWARD A CONSTRUCTION CONTRACT TO CROSSTOWN ELECTRIC & DATA, INC. TO CONSTRUCT THE CORPORATE YARD

ELECTRIC VEHICLE (EV) CHARGING STATION AND PHOTOVOLTAIC

IMPROVEMENTS IN THE AMOUNT OF SEVEN HUNDRED NINETY THOUSAND SIX HUNDRED AND SIXTY-FIVE DOLLARS ($790,665.00), AND AUTHORIZE THE CITY

MANAGER, RONALD STRAND, TO EXECUTE THE CONTRACT
WHEREAS, On Wednesday, May, 25TH, 2022 bids were opened to construct the Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements; and, WHEREAS, a total of two bids were received and the results are as follows:

Bidder Base Bid Additive Alt. 1 Total Bid
Crosstown Electric $783,265.00 $7,400.00 $790,665.00
AIC Electric $848,035.65 $5,000.00 $853,035.65
WHEREAS, The Additive Bid Alternate for additional replacement of pull boxes in the amount of $7,400.00 is recommended to be accepted; and, WHEREAS, The bids were reviewed and analyzed by Willdan Engineering, and Project Manager, Mike Bustos, for a recommendation of the lowest responsible and responsive bidder.

Crosstown Electric with a base bid of $783,265.00, and an Additive Alternate of $7,400.00 was recommended as the lowest responsive and responsible bidder; and, WHEREAS, An amount of $79,066.50 or ten percent (10%) of the $790,665.00 bid amount is needed for construction contingency, and unforeseen changes necessary; and, WHEREAS, The amount of CMAQ funds needed is $556,457.00 (Federal Portion), Local match $72,743.00; the amount of PTMISEA funds needed is $127,629.32; the amount of LCTOP funds needed is $31,391.41; the amount of State of Good repair funds needed is $123,721.00 and the remaining $61,924.18 shall come from TDA LTF funds. For a total amount of for the Base Bid, additive alt 1, and up to $79,066.50 for a 10% construction contingency for the Project; and,
Resolution No 22-__ Page 2 of 2
WHEREAS, A purchase order will be issued to Crosstown Electric. for total bid amount plus 10% contingency for $869,731.50 to construct the Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements; and,
WHEREAS, A purchase order has already been issued for Construction management, and Construction Engineering to Willdan Engineering for $68,994.00 and Preliminary Engineering and Design services for $65,876.00; and,
WHEREAS, the design services to improve power/panel capacity for the site from Sothern California Edison has been paid in the amount of $31,148.66; and, WHEREAS, City Staff has applied for an additional $28,000.00 grant through CalEVIP; and,
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Accept the Additive Bid Alternate 1 for additional pull boxes in the amount of $7,400.00.

2. Allocates the appropriate funds from the previously mentioned funding sources, including the 10% contingency for a maximum total of up to $869,731.50.

3. Authorizes the award of a Construction Contract to Crosstown Electric, to construct the Corporate Yard Electric Vehicle (EV) Charging Station and Photovoltaic Improvements, in the Amount of Seven Hundred and Ninety Thousand Six Hundred and Sixty-five Dollars ($790,665.00).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Crosstown Electric in the amount of $869,731.50.

5. Authorizes The City Manager, Ronald Strand, To Execute the Contract.

APPROVED AND ADOPTED this 15th day of June, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon
City Clerk
4 This Page Intentionally Left Blank
SUBJECT: A Resolution To Approve The Professional Service Agreement With Willdan Engineering For An Amount Not To Exceed $146,880.40 For Preliminary/Construction Engineering Services For The City Franklin Ave. Sub-Standard Street Construction Project; And Authorize The City Manager To Sign The Agreement
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The City of Ridgecrest has undertaken an aggressive streets improvement program for fiscal year 2022 and Fiscal Year 2023. Staff is seeking to do the first ever sub-standard street project and construct Franklin Ave from Mahan St. to Downs St. to its full width. To Complete this project, the City of Ridgecrest requires the services of an engineering consulting firm to provide initial Environmental and Design services followed by Construction Engineering (CE) for the project. Staff has a desire to explore alternative methods of construction on this project. We will be looking into newer proven technologies of RAP, Recycled Asphalt Products, amongst others and wish to utilize road grinds from the West Ward Ave. Phase 1 Project so we can complete this project on budget.

Currently, Willdan Engineering holds the Contract for both PE and CE phases of the Ward Ave. project thus staff hand selected the firm to aid in the process of bidding documents and construct ability of the project. Staff feels it is in the best interest of the City to use one consultant for both projects thus saving time and money as these projects will need to be bid simultaneously (or together) to accomplish the goal.

RFP’s were solicited to four engineering firms for the West Ward Project, and Willdan was selected Via unanimous decision from select staff members. The proposed services are on a time and materials basis with an amount not to exceed.

The consultant fee for the project is $146,880.40, of which staff saved considerable funding by performing the survey of the proposed site in house. To avoid any future conflict during construction staff included the Construction Engineer portion of work in the Scope of work provided to Willdan Engineering. Staff feels the fee is fair for the task at hand, and has built in funds to allow Engineering Staff to work under seasoned engineers and aid them in their pursuit of their Professional Engineering Licenses.

The funding for both construction and engineering services will be from the Substandard street fund. At the conclusion of this project staff will have exhausted all or the biggest majority of the funding available, but feels it will save considerable money on future maintenance work which currently occurs every time it rains.

Franklin Ave., in its current state, is a desert mix street and qualifies for utilization of this funding. It is a collector street, and staff feels it will benefit a large portion of the Ridgecrest Heights area. As currently construction it poses risk to drivers as it is not full width, and it causes considerable yearly maintenance by its inadequate drainage infrastructure (no curb and gutter). With every rain the streets team must clean up mud and debris on Mahan, Franklin Ave Edges, and Downs St. Paired with this the mud and debris slogs or storm drain which facilitates drainage to the Bowman Channel.

This project was vetted through the infrastructure committee, and comes with a recommendation to install a full width street capable of withstanding the loading presented and the construction of Curb and Gutter on the North and South side and all required Americans with Disabilities Act (ADA) improvements. Said improvements will consist of curb ramp retrofit and replacement. At this time staff does not intend to install sidewalk as it does not feel the required funding is available. All means and methods of construction are being considered to deliver this project on time and under budget.

Staff recommends that the City Council approves the project and authorizes the City Manager to execute the agreement with Willdan Engineering.

FISCAL IMPACT: $146,880.40 for all Engineering services associated with the project.

ACTION REQUESTED:

1. Award a Professional Services Agreement to Willdan Engineering for Engineering Services for the Franklin Ave. Substandard St. Project.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create an initial purchase order in the amount of $146,880.40 for Engineering Services from the Substandard Street Fund.

3. Authorize the City Manager to execute the Contract for Engineering Services in the amount of $146,880.40 for the Franklin Ave. Substandard St. Project.

CITY MANAGER RECOMMENDATION: Action as requested
Submitted by: Travis Reed Action Date: June 15th, 2022
RESOLUTION NO. 22-

A RESOLUTION TO APPROVE THE PROFESSIONAL SERVICE

AGREEMENT WITH WILLDAN ENGINEERING FOR AN AMOUNT NOT TO EXCEED $146,880.40 FOR PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES FOR THE CITY FRANKLIN AVE. SUB-STANDARD STREET CONSTRUCTION PROJECT; AND AUTHORIZE THE CITY MANAGER TO

SIGN THE AGREEMENT
WHEREAS, The City of Ridgecrest has undertaken an aggressive streets improvement program of fiscal year 2022/2023; and,
WHEREAS, The City of Ridgecrest solicited one engineering firm for proposals and has selected Willdan Engineering so cost savings can be realized by utilizing materials from the Ward Ave. Phase 1 Project in which Willdan Engineering Currently holds the contract; and,
WHEREAS, The City of Ridgecrest requires professional environmental, design and construction engineering services from Willdan Engineering for the Franklin Ave. SubStandard Street Construction Project; and, WHEREAS, the proposed Engineering Services are on a time and materials basis for a not to exceed fee; and,
WHEREAS, the services are for all environmental, design and construction engineering management services for a Locally funded project including but not limited to:
environmental, design, cost estimates, bidding assistance, shop drawing review, RFI’s, certified payroll monitoring, labor compliance, progress billing, inspection, change orders, contract administration, conflict resolution and materials testing; and, WHEREAS, the proposed time and materials not to exceed fee for the project is $146,880.40; and,
WHEREAS, the proposed Substandard Street funds budgeted in Fiscal Year 22/23 are $750,000.00; and,
WHEREAS, the proposed Substandard Street funds budgeted in Fiscal Year 21/22 are $00.00; and,
WHEREAS, the amount of Substandard Street funds needed is $146,880.40 for Engineering Services; and,
WHEREAS, a purchase order will be issued to Willdan Engineering for $146,880.40 for all Engineering Services.

NOW, THEREFORE, BE IT RESOLVED THAT

1. Award a Professional Services Agreement to Willdan Engineering for Engineering Services for the Franklin Ave. Substandard St. Project.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create an initial purchase order in the amount of $146,880.40 for Engineering Services from the Substandard Street Fund.

3. Authorize the City Manager to execute the Contract for Engineering Services in the amount of $146,880.40 for the Franklin Ave. Substandard St. Project.

APPROVED AND ADOPTED this 15
th day of June 2022 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Eric A. Bruen, Mayor
ATTEST:
________________________________
Ricca Charlon, City Clerk
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CONSULTANT AGREEMENT
Professional Services
Engineering Services
Willdan Engineering
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into as of June 15, 2022 (“Effective Date”) by and between the CITY OF RIDGECREST, a California municipal corporation (hereinafter “City”) and WILLDAN ENGINEERING (hereinafter “Consultant”). City and Consultant agree as follows:

1. Purpose.
(a) Consulting services for Franklin Ave. Hot-Mix Asphalt Street Improvement Project. A Sub-Standard Street Project
(b) Consultant represents that it is trained, experienced, competent, and qualified to perform the professional services required by this Agreement.

2. Services.
(a) Consultant agrees to perform the services and tasks set forth in the attached Exhibit “A” (hereinafter the “Scope of Services”). Consultant shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform these services and work. (b) Services and work provided by Consultant under this Agreement shall be performed in a timely and diligent manner and shall be consistent with all requirements and standards established by applicable Federal, State, and local laws and regulations, and professional standards.
(c) Consultant shall not perform any services under this Agreement without first receiving a work order or equivalent notice to proceed in writing from a designated representative of the City. Such work orders shall include the following information:
(1) A description of the specific task requested and other information the City deems necessary and relevant to the request.
(2) A timeline and any applicable deadlines.
(d) Consultant shall report progress of work on a monthly basis or as directed.

Consultant shall submit a project schedule using Microsoft Project’s project management software with a narrative of tasks performed and tasks planned for the next month.

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3. Consideration.
(a) City shall compensate Consultant for its services as follows: the total compensation for preliminary and construction engineering services (time and material based) shall not exceed the sum of $146,880.40.
(b) The Consultant shall complete and submit monthly invoices showing project name, date of work, purchase order number, Caltrans Project Number, invoice number, original contract amount, current invoice amount, total billed to date, remaining contract balance, percentage of work completed, narrative of work completed and of work to be performed, revised project schedules, description of tasks, personnel assigned to task, job title of personnel, and supporting documentation. (c) Consultant shall submit its final invoice within 45 days after the date the Notice of Completion is issued.
(d) Consultant’s invoices shall be in writing and delivered to the City Manager at the City’s address set forth in Section 19 hereinbelow. The City shall, within 30 days after receiving such invoice, review and pay all approved charges thereon.

4. Term.

This Agreement shall commence upon City’s written authorization to proceed and shall continue until completion of the Scope Services or upon earlier termination in accordance with this Agreement. Either party may terminate this Agreement on 15 days’ written notice. If this Agreement is terminated by City without cause, City shall pay Consultant for work performed prior to the date the notice of termination is received by Consultant. If the Agreement is terminated by Consultant without cause, Consultant shall reimburse City for additional costs to be incurred by City in obtaining the work from another consultant.

5. Ownership of Data, Reports, and Documents.

The Consultant shall deliver to the City on demand or completion of the project, both digitally, (in the original file format of the software in which prepared), and hard copy, notes of surveys made, reports of tests made, studies, reports, plans, and other materials and documents which shall be the property of the City. If the City uses any data, reports, and documents furnished or prepared by the Consultant for any project other than the subject of this Agreement, the Consultant shall be released from responsibility to third parties concerning the use of the data, reports, and documents.

The Consultant may retain copies of the materials. The City may use or reuse the materials prepared by Consultant without additional compensation to Consultant.

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6. Subcontracts.
(a) The Consultant shall not subcontract or assign responsibility for performance of any portion of this Agreement without the prior written consent of the City. Except as otherwise specifically approved by the City, the Consultant shall include appropriate provisions of this Agreement in subcontracts so rights conferred to the City by this Agreement shall not be affected or diminished by subcontract. There shall be no contractual relationship intended, implied, or created between the City and any subcontractor with respect to services under this Agreement. (b) In the event any subcontract of Consultant’s fails to protect rights conferred to the City as described in the preceding paragraph, Consultant agrees to be fully responsible and indemnify, hold harmless and defend the City and its officials, officers, employees, agents and volunteers from and against all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved with or on behalf of Consultant in the performance of this Agreement.

Such costs and expenses shall include reasonable attorney fees incurred by counsel of City’s choice.

7. Independent Contractor.

The Consultant is an independent contractor and not an employee of the City.

8. Indemnification.
(a) The Parties agree that City and City’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising the negligent act or willful misconduct of the Consultant in the performance of Work. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify, defend and protect City as set forth herein.
(b) To the fullest extent permitted by law, Consultant shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of the negligent act or willful misconduct of the Consultant in the performance of Work hereunder or its failure Consultant Agreement Page 4 of 11
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to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the City. (c) City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section and related to Consultant’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws. (d) This Section and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the City may have at law or in equity.

9. Insurance.
(a) The Consultant shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damages to property arising from or in connection with the performance of the work hereunder by the Consultant, officers, agents, employees, or volunteers. (b) The Consultant shall provide the following coverages:
(1) Commercial general liability insurance written on an occurrence basis in the amount of $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The insurance policy shall be amended to provide the general aggregate limit shall apply separately to the work under this Agreement or the general aggregate shall be twice the required per occurrence limit. (2) Business automobile liability insurance insuring all owned, nonowned and hired automobiles, in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage.
(3) Workers’ Compensation insurance as required by the Labor Code of the State of California with the statutory limits required by the Labor Code and Employers Liability for $1,000,000 per accident for bodily injury or disease. The Consultant and subcontractors shall cover or insure their employees working on or about the site, regardless of whether such coverage or insurance is mandatory or merely elective under the law.
(4) Professional liability insurance covering loss resulting from errors or omissions of Consultant with a liability limit of at least $1,000,000 per occurrence. (c) The insurance policies required above shall contain or be endorsed to contain the following specific provisions:

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(1) Commercial general liability and automobile liability:
(i) The City and its City Council Members, officers, employees, agents and volunteers are added as insured;
(ii) The Consultant’s insurance shall be primary insurance as respects the City, its City Council Members, officers, employees, agents and volunteers and any insurance or self-insurance maintained by the City shall be in excess of the Consultant’s insurance and shall not contribute to it.
(iii) Any failure to comply with the claim reporting provisions of the policies or any breach of a policy warranty shall not affect coverage under the policy provided to the City, its City Council Members, officers, employees, agents and volunteers.
(iv) The policies shall contain a waiver of transfer rights of recovery (“waiver of subrogation”) against the City, its City Council Members, officers, employees, agents and volunteers for any claims arising out of the work of the Consultant.
(v) The policies may provide coverage which contains deductible or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the City under such policies. The Consultant shall be solely responsible for deductible and/or self-insured retention and the City, at its option, may require the Consultant to secure the payment of such deductible or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. The insurance policies that contain deductibles or selfinsured retentions in excess of $100,000 per occurrence shall not be acceptable without the prior approval of the City.
(vi) Prior to start of work under this Agreement, the Consultant shall file with the City evidence of insurance as required above from an insurer or insurers certifying to the required coverage. The coverage shall be evidenced on an ACCORD Certificate of Insurance form (latest version) and be signed by an authorized representative of the insurer(s). A copy of form ISO 2009 required above shall be attached to the Certificate of Insurance at the time it is filed with the City. Should the required coverage be furnished under more than one policy of insurance, the Consultant may submit as many certificates of insurance as needed to provide the required amounts. In the event the Certificate furnished by the Consultant does not adequately verify the required coverage, the City has the right to require the Consultant to provide copies of the specific endorsements or policy provisions actually providing the required coverage. The City reserves the right to require certified complete copies of any Consultant Agreement Page 6 of 11
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insurance coverage required by this Agreement, but the receipt of such policy or policies shall not confer responsibility upon the City as to sufficiency of coverage. (2) All Coverages: Each policy required in this section shall contain a policy cancellation clause that provides the policy shall not be canceled or otherwise terminated by the insurer or the Consultant or reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City, Attention: Office Manager.
(d) All insurance required by this Agreement shall be placed with insurers licensed by the State of California to transact insurance business of the types required herein. Each insurer shall have a current Best Insurance Guide rating of not less than A:

VII unless prior approval is secured from the City as to the use of such insurer. (e) The Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein.

The Consultant shall maintain evidence of compliance with the insurance requirements by the subcontractors at the job site and make them available for review by the City.

10. Reserved

11. Records Retention
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the Agreement pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

12. Audits
Consultant and subconsultants’ contracts, including cost proposals and indirect cost rates (ICR), are subject to audits or reviews such as, but not limited to, a Contract Audit, an Incurred Cost Audit, an ICR Audit, or a certified public accountant (CPA) ICR Audit Workpaper Review. If selected for audit or review, the contract, cost proposal and Consultant Agreement Page 7 of 11
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ICR and related workpapers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of a CPA ICR Audit Workpaper Review it is Consultant’s responsibility to ensure federal, state, or local government officials are allowed full access to the CPA’s workpapers. The contract, cost proposal, and ICR shall be adjusted by Consultant and approved by City to conform to the audit or review recommendations. Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the contract by this reference if directed by City at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the Federal, State, or local governments have access to CPA workpapers, will be considered a breach of contract terms and cause for termination of the contract and disallowance of prior reimbursed costs.

13. Safety
(a) Consultant shall comply with OSHA regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall comply with safety instructions issued by City and/or its representatives. Consultant personnel shall wear hard hats and safety vests at all times while working on the construction project site.
(b) Pursuant to the authority contained in Section 591 of the Vehicle Code, City has determined that such areas are within the limits of the project and are open to public traffic. Consultant shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Consultant shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles. (c) Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this Section.
(d) Consultant must have a Division of Occupational Safety and Health (CALOSHA) permit(s), as outlined in California Labor Code Sections 6500 and 6705, prior to the initiation of any practices, work, method, operation, or process related to the construction or excavation of trenches which are five feet or deeper.

14. National Labor Relations Board Certification
In accordance with Public Contract Code Section 10296, Consultant hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Consultant within the immediately preceding two-year period, because of Consultant’s failure to comply with an order of a federal court that orders Consultant to comply with an order of the National Labor Relations Board.

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15. Statement of Compliance
(a) Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103. (b) During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.).

The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

16. Debarment and Suspension Certification
(a) Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR Part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (nonprocurement),” which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.
(b) Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.

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(c) Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration.

17. State Prevailing Wage Rates
The State of California’s General Prevailing Wage Rates are not applicable to this Agreement.

18. Prohibition of Expending Funds for Lobbying
(a) Consultant certifies to the best of his or her knowledge and belief that:
(1) No state, federal, or City appropriated funds have been paid, or will be paid by-or-on behalf of Consultant, to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; Consultant shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(b) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
(c) Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower-tier subcontracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly.

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19. Miscellaneous.
(a) Copies of documents such as tracings, plans, specifications, and maps prepared or obtained under the terms of this agreement shall be delivered to and become the property of the City. These documents are instruments of service for this project only and are not intended or authorized for other use by City or third parties.

Basic survey notes, sketches, charts, and computations shall be made available upon request to the owner without restrictions or limitations to their use. If the abovementioned documents are reused by the City, revisions will be indicated and the Consultant will be released and held harmless of liabilities by City. (b) For a period of three years following receipt of final payment, Consultant will retain and make readily available to representatives of the City and the comptroller General of the United States monthly progress reports, invoices, and sponsor payments for the purposes of determining the grant funds available to the City were used to defray grant costs.
(c) As used in this Subpart (c), the capitalized term “Contractor” shall mean those persons and entities and their officers, agents, employees, and volunteers that perform the physical construction, repair, and reconstruction of the improvements that are the subject of the plans described in this Agreement. Consultant shall not be responsible for the acts or omissions of any Contractor or any of the Contractor’s subcontractors, agents, or employees, or any other person (except Consultant’s own employees and agents) at the project site or otherwise performing any of the construction work of the project, except insofar as such acts or omissions were or should have been observed and reported by Consultant. The Contractor is solely responsible for construction means, methods, materials, techniques, sequences, and safety at the site.
(d) Neither party hereto shall assign, sublet or transfer interests hereunder without first obtaining written consent from the other party. (e) The waiver by either party of any breach of this agreement shall not bar the other party from enforcing any subsequent breach thereof. (f) If an action at law or in equity is brought to enforce this Agreement, the prevailing party shall be entitled to reasonable attorney fees and costs. (g) Notices. Notices shall be deemed received when: (i) personally delivered; (ii) deposited in the U.S. Mail with postage prepaid, registered or certified, and return receipt required; or (iii) sent by reputable overnight delivery, addressed as follows, or such other address as a party may designate by written notice:

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City: Consultant:

Attn: Ronald Strand, City Manager
City of Ridgecrest
100 W. California Avenue
Ridgecrest, CA 93555-4054
Attn: Vanessa Munoz
President
Willdan Engineering
374 Poli St., Suite 101
Ventura, CA 93301

20. Integration.

This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.

21. Governing Law.

This Agreement shall be interpreted and construed under, and the rights of the parties will be governed by the laws of the State of California.

22. Counterparts.

This Agreement may be executed in counterparts, which together shall compose a single instrument.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first appearing above.

City of Ridgecrest Willdan Engineering
By: ____________________________ By: __________________________ Ronald Strand Vanessa Munoz
City Manager President
Exhibit “A”
[Scope of Services]
April 22, 2022
Travis Reed
Public Works Director
City of Ridgecrest
100 W California Ave,
Ridgecrest, CA 93555
Subject:  Proposal for Design and Construction Engineering Services for Franklin Avenue Improvement Project
Dear Mr. Reed:

The City of Ridgecrest has requested a proposal from Willdan through the on‐call city engineering contract to provide project management, preliminary engineering, design, bidding assistance, construction management, inspection, labor compliance, and materials testing services for the upcoming Franklin Avenue Improvement project between Mahan Street and Downs Street.  Willdan would be pleased to provide these requested services.

1. Project Understanding
Willdan understands the City plans to improve Franklin Avenue between Mahan Street and Downs Street and include curb and gutter within the project limits.  We understand that the City has $850,000 funded by the City’s substandard streets fund and supplemental Measure V funds.

The project segment is ½‐mile long.  The existing roadway is a desert mix (sand mixed with oil) and we have assumed that a full reconstruction is required.  We understand that when it rains, the street gets large accumulation of sediment on Franklin Ave, just east of Mahan St and it becomes a repetitive maintenance issue for the City Streets Department.  We understand that the City wants to incorporate design of a vertical curve in the street profile just east of Mahan St to prevent the sediment from continuing east, similar to the vertical curve already built on the east side of Mahan St at Bataan Ave.  A new cross gutter will need to be constructed on the east side of the Mahan/Franklin intersection.  If budget allows, Willdan will propose to construct curb, gutter, and sidewalk at all locations within this segment that currently do not have those items.  If budget does not allow, the City would prefer to eliminate only the new sidewalk from the scope of the project.

2. Scope of Work
Preliminary Engineering

1. Willdan will prepare a base plan with the existing improvements for the project areas.

2. Willdan will use ESP  to perform  topographical survey  from ROW  to ROW and will include all intersection street for the purpose of designing curb returns and ramps.

3. The City’s GIS base map, with right‐of‐way, contours, and other appropriate available layers will be used to enhance the information on the sheet layouts as needed.

4. Willdan will prepare engineering drawings for the improvements. Plans will be prepared on 24‐inch by 36‐ inch layout. Plans will be submitted half size and full size on bond at 30‐, 60‐, and 100‐percent design for City review and comment. If requested, final approved drawings will be submitted on Mylar, wet signed by the engineer‐of‐record.

City of Ridgecrest

5. Willdan will notify and coordinate with the utility agencies regarding the project‐related modification of their facilities. Determine special requirements for utility facilities, including protection, right‐of‐way, and construction methods within the vicinity of the utility. Willdan will issue second and third notices to the utilities.

6. During all phases of the project, Willdan will provide coordination with City staff as required to keep them apprised of the project schedule and details of the proposed improvements. Draft plans will be submitted to City staff for review and commenting at the design submittal milestones.

7. Roadway resurfacing projects fall within the CEQA Guidelines Class 1 exemptions for existing facilities.

Specifically, CEQA Guidelines Section 15301, subsections 15301(c) and (d) exempt repair of existing highways and streets, and repair/restoration of damaged facilities to meet current standards of public health and safety, provided that the repairs do not increase roadway capacity.  Because the proposed street resurfacing is a “repair” and would not increase W. Ward Street’s capacity, Willdan assumes that a categorical exemption is appropriate.  Willdan will assist the city prepare the CEQA NOI.

8. We assume that no biological survey will be required for this project.

9. We also assume that there are no Federal funds involved in this project and NEPA Compliance is not required.

Final Design Engineering

1. Willdan will prepare a preliminary project development report and submit at 30 percent milestone. Plans will be prepared on 24‐inch by 36‐inch layout and will be submitted half size and full size on bond at 60‐, and 100‐percent design for City review and comment. If requested, final approved drawings will be submitted on Mylar wet signed by the engineer‐of‐record.

2. Civil Construction Plans will include 40‐scale plan view of the street segments with typical cross‐sections, notes, and details sufficient to support bid and construction. Existing and proposed surface profiles will be included for street centerline and edge of pavements. Plan layout will include horizontal control and station callouts  horizontal  alignment.  Quantity  sheets  will  include  tabulated  quantities  based  on  centerline stationing.

3. Curbs will be as part of this project, but sidewalks will be assessed as part of the preliminary engineering and evaluated  for  budget availability. ADA  compliant  curb  ramps will  be  designed. Existing  driveways will  be assessed for repairs, but driveways will not be included for vacant lots.

4.  Plans will call out utility adjustments required.

5. Typical sections will be provided for the project limit.

6. Willdan  will  not  conduct  geotechnical  investigation  for  the  pavement  design.  We  understand  that  the existing pavement is a 2” desert mix over compacted base. Willdan will propose 4” HMA over 4” AB or an equivalent pavement section.

7. The proposed improvements will also include a vertical curve at  the  street approach at Mahan  street  to eliminate the current erosion problems.

8. Signing and Striping Plans. Signing and striping plans will be prepared at a 40 scale within the project areas.

Signing and Striping Plans will be included in the 60‐, and 100‐percent design submittals.

9. Prepare contract documents, including notice inviting bids, bid schedule, bid forms, sample agreement, and federal compliance requirements.

10. Compile current general provisions as provided by the City of Ridgecrest.

11. Prepare technical specifications in Caltrans format for proposed improvements in accordance with industry standards.

12. Prepare engineer’s opinion of probable cost.

13. Willdan will provide bidding assistance during the bid period.

City of Ridgecrest

14. Willdan  will  also  provide  engineering  support  during  construction  and  will  respond  to  RFI’s,  RFC’s  and Submittal review requests. Willdan assumes 1 site visit to provide design clarifications during construction.

Bidding Assistance

1. Assist the City with advertising the plans and specifications in local newspaper (The Bakersfield Californian) in compliance with Public Contract Code Section 10140. This proposal assumes the City will pay the publication fees directly to the newspaper agency.

2. Coordinate with plan rooms to advertise the plans and specifications in their publications. The plans and specifications will be distributed to at least three local plan rooms.

3. Review and respond to RFIs and questions that may arise during the advertisement process.

4. Prepare and issue addenda during the advertisement period (up to two).

5. Schedule a pre‐bid meeting at least two weeks prior to bid opening date.

6. Attend and conduct pre‐bid meeting.

7. Prepare pre‐bid meeting minutes and publish as an addendum.

8. Coordinate with the City to open bids publicly, read aloud, and prepare bid opening log sheet.

9. Review the three lowest bids.

10. Verify eligibility of the apparent low bidder and its subcontractors to receive contract awards by confirming current, active license status with the State of California Contractors License Board and non‐ appearance on the Federal List of Parties Excluded (debarment list).

11. Check references of lowest, responsive bidder.

12. Document any irregularities in the bids.

13. Verify the low bidder's qualifications.

14. Prepare the bid summary.

15. Prepare a recommendation of contract award.

Construction Management

1. Prepare the Notice of Award.

2. Conduct a thorough review of the construction plans and specifications.

3. Verify through design support consultation that each identified item of concern is being interpreted properly.

4. Coordinate with designer for design revisions, additions, addendums, answers to questions, RFIs, and construction disputes.

5. Prepare the construction file.

6. Ensure that the contractor distributes public construction notices and places construction and information signs.

7. Prepare special concerns to be presented at the preconstruction conference.

8. Conduct meeting and prepare preconstruction meeting minutes and distribute to attendees.

9. Through Willdan's system of project control, monitor activities related to the project such that the project is constructed pursuant to contract documents and in a timely fashion.

10. Log, track, review, and process submittals, RFIs, RFCs, CCOs, drawing revisions, construction schedule, and detailed traffic control plan.

11. Closely review schedule, require schedule updates, monitor progress, and advise contractor to take action on schedule slippage.

City of Ridgecrest

12. Document contractor's 20‐day notices, mechanic's liens, and stop notices.

13. Monitor and coordinate activities of design engineering support, surveying, testing, and work by utilities or other agencies.

14. Prepare weekly statement of working days and submit to the contractor and the City.

15. Establish and conduct construction progress and coordination meetings to:
 Resolve all old business issues to the maximum extent possible  Address all items of new business as presented by any party  Review project schedule and address any deviations
 Review submittal log in terms of items needed and resubmittals required and re‐view RFI, RFC, CCO, NCR, and NOPC logs
 List status of construction items recently undertaken or ongoing  List planned construction items for the next two weeks, usually known as the two‐week look ahead schedule
 Provide updated drawing revisions list/log

16. Prepare minutes for the construction progress meeting.

17. Provide claims mitigation monitoring, including proactively applying foresight to discover unforeseen conflicts prior to contractor encounter.

18. Evaluate and respond to the contractor's requests for clarification of plans and specifications.

19. Ensure that all questions, conflicts, and issues are immediately brought to the City's attention and addressed with appropriate directives to the contractor.

20. Conduct special site meetings, when necessary, with the contractor and City staff to review job progress, scheduling, and coordination.

21. Perform quantity, time, and cost analyses required for negotiation of contract changes. At the end of the project, provide a balancing change order to cover all bid items over/under their original bid amounts.

22. Negotiate and prepare change orders, including memorandum of explanation and cost estimates to substantiate change order costs and provide to City for review.

23. Monitor and perform immediate and thorough analysis of validity of all potential claims that arise.

24. Maintain all data for change orders and record information with regard to the time of dispute, time of notification by the contractor, and action taken by the inspector.

25. Monitor materials documentation and testing results and enforce corrections.

26. Review for approval the contractor's progress payment requests; negotiate differences over the amount with the contractor; and process payments through the City's project manager.

27. Monitor preparation of a punch list at substantial completion and follow up.

28. Routinely review construction files to ensure conformance to City standards and good construction management practice.

29. Ensure City received as‐built set of drawings at completion.

30. Assist City with stop notices and release of retention. Verify lien releases have been received from contractor for all subcontractors and suppliers.

31. Prepare Notice of Completion on behalf of City.

32. Finalize and deliver all construction files and supplies to the City for their records.

City of Ridgecrest

Construction Inspection

1. Review plans, specifications, and all other contract‐ and construction‐related documents.

2. Conduct a field investigation of the project area to become familiar with the existing facilities and the project environment.

3. Become familiar with traffic control plans, construction schedule, construction sequence, and permit requirements from other agencies.

4. Verify that the contractor conforms to the design survey line and grades.

5. Attend weekly progress meetings with the construction manager, contractor, and City.

6. Provide full‐time and as‐needed construction inspection of the work to monitor materials and methods for compliance with plans, specifications, and contract documents; address and document non‐ conforming items as they are discovered.

7. Monitor compliance with Cal OSHA requirements and compliance with all local, state, and federal regulations. Although Willdan will monitor the activities, it is the contractor's sole responsibility to provide workers with a safe working environment.

8. Provide Willdan's labor compliance manager with labor and equipment reports.

9. Monitor compliance with the Clean Air Act and the Clean Water Act (National Pollutant Discharge Elimination System ‐ NPDES best management practices). Also, monitor the contractor's compliance with approved SWPPP.

10. Monitor construction area traffic control, and coordination of materials testing.

11. Meet with the contractor at the beginning of each day and review the proposed work plan, including specific details that may affect progress.

12. Conduct daily measurements of quantities of work with the contractor.

13. Review actual contractor performance throughout the day and discuss discrepancies with the contractor as they occur.

14. Assist in coordination of engineering support, surveying, specialty inspections, and fieldwork by utility companies.

15. Ensure compliance of Underground Service Alert notification/delineation.

16. Evaluate the contractor's operation and production with respect to quality and progress and report to the construction manager.

17. Photograph continuous property frontages along the street alignment once prior to construction and once immediately following construction. Maintain a photographic record of key elements of each major operation of work each day, with increased detail in situations of potential changes or claims.

18. Closely monitor testing results and require the contractor to provide corrective measures to achieve compliance.

19. Maintain copies of all permits needed to construct the project and enforce special requirements of each.

20. Prepare and maintain detailed daily diary inspector reports on construction progress.

21. Prepare clear and concise letters and memoranda, as needed. Establish a solid paper trail.

22. Maintain field file bound workbooks during construction, including a cumulative record of quantities constructed, daily and weekly reports, working day reports, change order documentation, photographs, and other documentation.

23. Review the construction schedule and enforce requirements for updating schedules and maintaining appropriate progress of the work.

24. Provide complete measurements and calculations documented to administer progress payments.

City of Ridgecrest

25. Maintain and submit a clean set of plans marked in red for as‐built corrections on record drawings to be filed with the City.

26. Prepare a punch list at substantial completion and follow up with the contractor regarding progress of corrections.

27. Schedule a final inspection with the City and applicable agencies; prepare, distribute, and inspect corrections to the final punch list for completion; and recommend final acceptance.

28. Prepare documentation for final payment to the contractor.

29. Upon project completion, provide the finished set of project workbooks to the City.

Labor Compliance
Based upon construction cost of $850,000 and an assumed 30 working day construction duration.

1. Receive and review labor compliance documentation from public works observers and compare with contractor‐submitted documents. Monitor contractor‐submitted payroll documentation on a continuous basis, including weekly certified payroll reports, fringe benefit statements, apprenticeship documentation, and payroll deduction authorizations.

2. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance.

3. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements.

4. Coordinate with City staff the withholding of progress and/or retention payments if contractor fails to abide by labor compliance requirements.

5. Maintain content and format of labor compliance file in conformance with applicable government requirements.

6. Coordinate project file reviews by authorized county, state, and federal agencies.

7. Submit complete federal labor compliance file to City for retention.

Geotechnical/Materials Testing Services
Willdan will utilize Twining Laboratories to provide material testing at a quality assurance level, for the proposed pavement improvements. It is our understanding the project in general may include cold milling existing pavement and placing HMA pavement. The services outlined below are proposed to satisfy the City of Ridgecrest's limited quality assurance needs to verify all testing is performed correctly by qualified testers and laboratories. Materials testing will be performed by Twining Laboratories, Inc. out of their Ridgecrest office.

1. Provide qualified soils technician on site, periodically, during earthwork operations outside the paved areas and proposed pavement overlay operations. Conduct verification field testing (nuclear gauge) of compacted earth and HMA.

2. Provide qualified soils technician on site to verify contractor's quality control testing process.

3. Review the Contractor's Quality Assurance Program reports and perform additional quality assurance testing of soils and materials as may be needed. Report all findings as required.

4. Collect a representative sample of HMA for laboratory testing.

5. Conduct laboratory testing including Proctor Compaction, Hveem (AC maximum density), Asphalt Extraction and Gradation.

6. Provide and submit daily reports to field construction manager/inspector.

City of Ridgecrest

7. Provide engineering support, inspector/technician coordination, dispatch, material engineering review, review of HMA mix designs, test reporting, QA/QC, and administrative support services.

8. Promptly submit daily reports, including information on field observations, sampling and testing, and related laboratory testing. These reports will conform to the project specifications and applicable codes and be provided to the City's designated representative for review.

3. Proposed Schedule
The  following is Willdan's proposed project schedule  to complete our proposed scope of work  for Franklin Street Improvement project.

Deliverable Estimated
Completion Date
NTP (Assumed)  Monday, May 2, 2022
Kick Off Meeting  Tuesday, May 3, 2022
Field Investigation/Research  Tuesday, May 10, 2022
30‐Percent PDR  Wednesday, June 1, 2022
Review and Comment by City  Wednesday, June 8, 2022
65‐Percent Plans, Specifications and Estimates (Draft PS&E)  Wednesday, June 22, 2022 Review and Comment by City  Wednesday, June 29, 2022
95‐Percent Plans, Specifications and Estimates (Draft PS&E)  Wednesday, July 6, 2022 Review and Comment by City  Wednesday, July 20, 2022
100% PDR  Thursday, July 28, 2022
100‐Percent Signed Plans, Specifications and Estimates (Final PS&E)  Thursday, July 28, 2022
Bid Advertisement  August 1 – August 19, 2022
Construction Contract Award  September 7, 2022
Construction (30 working day duration assumed)  September 18 – October 28, 2022 City of Ridgecrest

4. Proposed Time and Materials Not‐to‐Exceed Fee
City of Ridgecrest

5. Franklin Ave Project Limits Map
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) PRESENTED BY:

L. Scott Hayman, City Council / IWVGA Representative
SUMMARY:

Report and discussion regarding Board meetings of the IWVGA. Including, Board discussion and consideration of issues of importance requiring action by the IWVGA.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: June 15, 2022
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Submitted by: Travis Reed Action Date: June 15, 2022
SUBJECT: A Resolution And Public Hearing Of The City Council Of The City Of Ridgecrest, California Declaring Its Intent To Levy And Collect Assessments Within The Consolidated Landscaping And Lighting District No. 2012-1, Review Of The Preliminary Engineers Report And Authorization To Finalize Said Report For Fiscal Year 2022/2023
PRESENTED BY: Travis Reed, Director of Public Works
SUMMARY:

At the June 1st, 2022 City Council Meeting, the City Council adopted a resolution initiating the annual proceedings and directed staff to prepare the annual Engineers Report. This public hearing is being held to adopt a resolution declaring its intention to levy the annual assessments and review said Preliminary Annual Engineers Report. The formation of the Consolidated Landscaping and Lighting District No. 2012-1 was established in 2012 and subsequently have had future annexations to the District pursuant to the provisions of the Landscaping and Lighting Act of 1972 and the California Constitution Article XIIID, (Proposition 218).

Per the 1972 Act and Prop 218, an annual Engineers Report must be prepared and reviewed by public hearing so levy values can be discussed or protested. The City of Ridgecrest is perpetuating the District to continue a dedicated revenue source to fund the expenses related to the special benefit provided to the properties within the District. Said funding is being levied to pay for the ongoing maintenance, operation and servicing of the local streetscape, landscaping and street lighting improvements established in connection with development of the properties within the boundaries of the District which are further described within the preliminary report.

Tonight, staff recommends that the City Council: (1) Open the Public Hearing to accept public testimony and any written protests regarding the yearly assessment. (2) Upon conclusion of the public testimony, the Mayor will close the public hearing and Council approve the Resolution approving staff to finalize the Preliminary Engineers Report as written, or as amended. At the July 6th meeting, staff will request the adoption of the Final Engineers Report, and the Ordering of the levy and collection of assessments on the County tax rolls for fiscal year 2022/2023 as described in the report.

The deadline for submission to the County Tax rolls is July 8 th
, 2022
One Zone of Note is Zone 3, based on previous council action which capped an initial levy on certain parcels to a beginning cost of $100.00 (annually) this fund is now in a structural deficit and will require a $5,934.50 contribution from the general fund to remain in current operation. Also of note, if council perpetuates this for future years the impact on the budget will raise annually by approximately 3.5%.

FISCAL IMPACT: The total annual maintenance cost to the District is $88,745.94. Annual maintenance costs are funded through the assessments placed on the property tax bills.

ACTION REQUESTED:
(1) Conduct the Public Hearing to accept public testimony and written protest of yearly assessments (2) Adopt the resolution approving the Finalization of the Engineer’s Report for the levying of assessments for fiscal year 2022/2023.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested This Page Intentionally Left Blank
RESOLUTION 22-XX
Resolution 22-xx Page 1 of 3

A RESOLUTION AND PUBLIC HEARING OF THE CITY COUNCIL OF

THE CITY OF RIDGECREST, CALIFORNIA DECLARING ITS INTENT TO

LEVY AND COLLECT ASSESSMENTS WITHIN THE CONSOLIDATED
LANDSCAPING AND LIGHTING DISTRICT NO. 2012-1, REVIEW OF

THE PRELIMINARY ENGINEERS REPORT AND AUTHORIZATION TO
FINALIZE SAID REPORT FOR FISCAL YEAR 2022/2023
The City Council of the City of Ridgecrest, California (hereafter referred to as “City Council”) hereby finds, determines, resolves and orders as follows:

WHEREAS, The City Council has by previous Resolutions initiated proceedings and declared its intention to levy special benefit assessments against parcels of land within the Consolidated Landscaping and Lighting District No. 2012-1, (hereafter referred to as the “District”) for the fiscal year commencing July 1, 2022, and ending June 30, 2023; pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the "Act") to pay the costs and expenses of operating, maintaining and servicing of the improvements located within the District; and, WHEREAS, City Staff as directed by the City Council has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council the Preliminary Engineer’s Annual Levy Report (hereafter referred to as the “Report”) in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report preparation; and,
WHEREAS, The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2022, and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities located within the District; and, WHEREAS, The City Council has previously conducted a property owner protest ballot proceeding at the time the District was formed to establish the maximum assessment authorized for the District and the proposed assessments to be levied for Fiscal Year 2022/2023 as described in the Report are less than or equal to that authorized maximum assessment, and therefore comply with the approval provisions of the California State Constitution Article XIIID.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1 The above recitals are true and correct.

Resolution 22-XX Page 2 of 3
Section 2 Based upon its review (and amendments, as applicable) of the Preliminary Engineer’s Annual Levy Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
a) The land within the boundaries of the District will receive special benefit by the operation, maintenance and servicing of the improvements to be provided by the District and funded by the annual assessments. b) District includes the lands receiving such special benefit. c) The net amount to be assessed upon the lands within the District is in accordance and apportioned by a formula and method which fairly distributes the net special benefit amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2022, and ending June 30, 2023.

Section 3 The Preliminary Report and assessment as presented to the City Council and on file in the office of the City Clerk and are hereby confirmed.

Section 4 The City Council hereby orders the proposed Report be made final, which improvements are briefly described as the maintenance and operation of and the furnishing of services and materials for landscape maintenance areas, street lighting and related appurtenant facilities and services.

Section 5 The adoption of this Resolution constitutes the intent to levy and collect for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

PASSED, APPROVED, AND ADOPTED this 15th day of June, 2022. _______________________________ ,
Eric A. Bruen, Mayor
City of Ridgecrest
ATTEST:
_______________________________ ,
Ricca Charlon, City Clerk
City of Ridgecrest
Resolution 22-XX Page 3 of 3

STATE OF CALIFORNIA)
COUNTY OF KERN) ss.

CITY OF RIDGECREST)
I, Ricca Charlon, City Clerk of the City of Ridgecrest, County of Kern, State of California do hereby certify that the foregoing Resolution was regularly adopted by the City Council of said City of Ridgecrest at a regular meeting of said council held on the 15th day of June, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Ricca Charlon, City Clerk
City of Ridgecrest
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7 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution And Public Hearing Of The City Council Of The City Of Ridgecrest, California Declaring Its Intent To Levy And Collect Assessments Within The City Of Ridgecrest Drainage Benefit Assessment District No. 2016-1, Pursuant To The Provisions Of The Benefit Assessment Act Of 1982; Review Of The Preliminary Engineers Report And Authorization To Finalize Said Report For Fiscal Year 2022/2023
PRESENTED BY: Travis Reed, Director of Public Works
SUMMARY:

At the June 1
st
, 2022 City Council Meeting, the City Council adopted a resolution initiating the annual proceedings; directed staff to prepare the annual Engineers Report and set a public hearing to declaring its intention to levy the annual assessments for The City of Ridgecrest Drainage Benefit Assessment District 2016-1. The formation of Drainage Benefit Assessment District No. 2016-1 was established in 2016 pursuant to the provisions of the Benefit Assessment Act of 1982, being Chapter 6.4 of the California Government Code, commencing with Section 54703. The City of Ridgecrest is perpetuating the District to continue a dedicated revenue source to fund the expenses related to the special benefit to properties in the District to pay for the ongoing maintenance, operation and servicing of the local drainage improvements established, or proposed, in connection with development of the properties within the residential subdivisions known as a portion of Tract No. 6740, all of Tentative Tract No. 6700 and all of Tentative Tract No. 6775 which are generally located on the west side of College Heights Boulevard, just North of Kendall Avenue and South of Springer Ave. The District includes a portion of Tract 6740 with fifty-three (53), TTM 6775 with seventy-six (76) and TTM 6700 with fifty-three (53) single-family residential properties, associated public drainage easements drainage basin as identified on the approved tract maps for Tract No. 6740, TTM 6700 and TTM 6775.

Tonight, staff recommends that the City Council: (1) Open the Public Hearing to accept public testimony and any written protests regarding the yearly assessment. (2) Upon conclusion of the public testimony, the Mayor will close the public hearing and Council approve the Resolution authorizing staff to finalize the Annual Engineers Report as written, or as amended. At the July 1st meeting, staff will request the adoption of the Final Engineers Report, and the Ordering of the levy and collection of assessments on the County tax rolls for fiscal year 2022/2023 as described in the report.

The deadline for submission to the County Tax rolls is July 8 th
, 2022
FISCAL IMPACT: The total annual maintenance cost to the District is $4,031.06, a decrease from the previous year. Annual maintenance costs are funded through the assessments placed on the property tax bills.

ACTION REQUESTED:

1.) Conduct the Public Hearing to accept public testimony and written protest of yearly assessments

2.) Adopt the resolution approving the Finalization of the Engineer’s Report for the levying of assessments for fiscal year 2022/2023.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested Submitted by: Travis Reed Action Date: June 15, 2022
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RESOLUTION NO. 22-xX

A RESOLUTION AND PUBLIC HEARING OF THE CITY COUNCIL OF

THE CITY OF RIDGECREST, CALIFORNIA DECLARING ITS INTENT TO

LEVY AND COLLECT ASSESSMENTS WITHIN THE CITY OF
RIDGECREST DRAINAGE BENEFIT ASSESSMENT DISTRICT NO. 2016- 1, PURSUANT TO THE PROVISIONS OF THE BENEFIT ASSESSMENT ACT OF 1982; REVIEW OF THE PRELIMINARY ENGINEERS REPORT

AND AUTHORIZATION TO FINALIZE SAID REPORT FOR FISCAL YEAR 2022/2023
The City Council of the City of Ridgecrest, California (hereafter referred to as “City Council”) hereby finds, determines, resolves and orders as follows:

WHEREAS, The City Council has by previous Resolutions initiated proceedings and declared its intention to levy special benefit assessments against parcels of land within the City of Ridgecrest Drainage Benefit Assessment District No. 2016-1 (hereinafter referred to as the “District”); for the fiscal year commencing July 1, 2022, and ending June 30, 2023; pursuant to the provisions of the Benefit Act of 1982, Chapter 6.4 of the California Government Code, commencing with Section 54703 (hereinafter referred to as the "Act") to pay the costs and expenses of operating, maintaining and servicing of the improvements within the District; and
WHEREAS, City Staff as directed by the City Council has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council the Preliminary Engineer’s Annual Levy Report (hereafter referred to as the “Report”) in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report preparation; and,
WHEREAS, The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2022, and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities located within the District; and, WHEREAS, The City Council has previously conducted a property owner protest ballot proceeding at the time the District was formed to establish the maximum assessment authorized for the District and the proposed assessments to be levied for Fiscal Year 2022/2023 as described in the Report are less than or equal to that authorized maximum assessment, and therefore comply with the approval provisions of the California State Constitution Article XIIID.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1 The above recitals are true and correct.

Pg. 2 of 3
Resolution 22-__
Section 2 Based upon its review (and amendments, as applicable) of the Preliminary Engineer’s Annual Levy Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
a) The land within the boundaries of the District will receive special benefit by the operation, maintenance and servicing of the improvements to be provided by the District and funded by the annual assessments. b) District includes the lands receiving such special benefit. c) The net amount to be assessed upon the lands within the District is in accordance and apportioned by a formula and method which fairly distributes the net special benefit amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2022, and ending June 30, 2023.

Section 3 The Preliminary Report and assessment as presented to the City Council and on file in the office of the City Clerk and are hereby confirmed.

Section 4 The City Council hereby orders the proposed Report be made final, which improvements are briefly described as the maintenance and operation of and the furnishing of services, materials and labor for drainage maintenance areas, structures, related appurtenant facilities and services.

Section 5 The adoption of this Resolution constitutes the intent to levy and collect for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

PASSED, APPROVED, AND ADOPTED this 15th day of June, 2022. _______________________________ ,
Eric A. Bruen, Mayor
City of Ridgecrest
ATTEST:
_______________________________ ,
Ricca Charlon, City Clerk
City of Ridgecrest
Pg. 3 of 3
Resolution 22-__

STATE OF CALIFORNIA)
COUNTY OF KERN) ss.

CITY OF RIDGECREST)
I, Ricca Charlon, City Clerk of the City of Ridgecrest, County of Kern, State of California, do hereby certify that the foregoing Resolution was regularly adopted by the City Council of said City of Ridgecrest at a regular meeting of said council held on the 15 th day of June,
2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Ricca Charlon, City Clerk
City of Ridgecrest
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