Agenda — Ridgecrest City Council, December 7, 2022

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
December 7, 2022
Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, City Clerk
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

Documents and material relating to open session agenda items that are provided to the full City Council prior to a regular meeting will be available for public inspection and copying at City Hall.

City Council agendas and corresponding writings of open session items are available for public inspection at the following locations:

1. City of Ridgecrest City Hall, 100 W. California Ave., Ridgecrest, CA 93555

2. City of Ridgecrest official website at https://ridgecrest-ca.gov/212/City-Council

CITY COUNCIL
Eric A. Bruen, Mayor
L. Scott Hayman, Mayor Pro Tem
Solomon P. Rajaratnam, Vice Mayor
Kyle Blades, Council Member
Peggy Breeden, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
This Page Intentionally Left Blank

RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

Page 1 of 3 ends

AGENDA
Wednesday, December 7, 2022 Regular Session – 6:00 p.m.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

REGULAR SESSION
• Pledge Of Allegiance
• Invocation

PRESENTATION
Employee Service Award Presentations Council
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated November 16, 2022 Charlon

2. Review And Approve Recognized Obligation Payment Schedule (ROPS) 2023-24 And Administrative Budget For Fiscal Year 2023-24 Of The Successor Agency To The Ridgecrest Redevelopment Agency And Approval Of Resolution Freese

DISCUSSION / ACTION ITEMS

3. A Resolution To Accept The Base Bid (Sch. A+B) As Submitted By Bowman Asphalt, Inc. Accept Additive Alternative Schedule “D” For High Tensile Asphalt Reinforcement Fiber, And Deny The Base Bid Option (Sch. A+C) For Utilization Of Reclaimed Material. Allocate Measure V Funds For The Base Bid, And Up To $139,310.20 For A Ten Percent (10%) Construction Contingency. A Maximum Total Of Up To $1,532,412.20. Award A Construction Contract To Bowman Asphalt, Inc. To Construct The Franklin Ave. Street Improvement Project In The Amount Of One Million Three Hundred And Ninety-Three Thousand One Hundred And Two Dollars ($1,393,102.00), And Authorize The City Manager, Ronald Strand, To Execute The Contract Reed

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 7, 2022

Page 2 of 3 ends

4. A Resolution To Accept The Base Bid As Submitted By Pavement Coatings Co. Allocate Measure V Funds For The Base Bid, And Up To $58,938.00 For A 5% Contingency. A Maximum Total Of Up To $1,237,698.00. Award A Construction Contract To Pavement Coatings Co. To Construct The FY22 Measure V Chip Seal Project In The Amount Of One Million One Hundred & SeventyEight Thousand Seven Hundred Sixty Dollars ($1,178,760.00); And Authorize The City Manager, Ronald Strand, To Execute The Contract Reed

5. A Resolution To Accept The Base Bid, Schedule A&D, As Submitted By Griffith Co. Deny Additive Alternate Schedules B&C; Allocate Measure V Funds For The Base Bid, And Up To $230,572.26 For A 5% Contingency. A Maximum Total Of Up To $4,842,017.41. Award A Construction Contract To Griffith Co. To Construct The FY22 Measure V Paving Project In The Amount Of Four Million Six Hundred & Eleven Thousand Four Hundred Forty-Five Dollars And Fifteen Cents ($4,611,445.15); And Amend A Construction Engineering Agreement With Willdan Engineering In The Amount Of One Hundred And Eight Thousand Dollars ($108,000.00); And Authorize The City Manager, Ronald Strand, To Execute The Contract & Amendment Reed

6. A Resolution To Accept The Base Bid As Submitted By EverLevel Holdings Inc. Allocate Wastewater Enterprise Funds For: The Base Bid, A Ten Percent (10%) Contingency ($629,423.50) And A Construction Engineering Contract With Willdan Engineering ($314,908.00). Award A Construction Contract To EverLevel Holdings To Construct The Phase II Sewer Project In The Amount Of Six Million Two Hundred And Ninety-Four Thousand Two Hundred And Thirty-Five Dollars ($6,294,235.00), And Authorize The City Manager, Ronald Strand, To Execute The Contract Reed

7. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Hayman

PUBLIC HEARINGS

8. A Public Hearing And Resolution Approving The Fiscal Year 2023-2024 Annual Application Regarding The Kern County Community Development Block Grant (CDBG) Program Wegener COMMITTEE REPORTS**Committee Meeting dates are subject to change and will be announced on the City website
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
➢ Report from 11/24/22 - CANCELED
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Peggy Breeden
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 12/1/22 - CANCELED

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 7, 2022

Page 3 of 3 ends

COMMITTEE REPORTS (Continued)
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 1st Tuesday each month at 5:00 p.m.

Location: Kerr McGee Center Meeting Rooms
➢ Report from 12/6/22

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Employee Service Award Presentations
PRESENTED BY: Mayor and City Council
SUMMARY:

Service recognition awards presented by the Ridgecrest City Council to employees who have reached milestones in increments of five (5) or more years of employment with the City of Ridgecrest during the 4
th quarter October - December 2022.
35 Years
Les Wood – Public Works - Streets
20 Years
Jamie Graus – Waste Water
15 Years
Sandra Montoya – Police Records
Roger Ziesler – Public Works - Streets
5 Years
Mike Ogas – Police Officer
Elaina Neild – Police Records
FISCAL IMPACT: None
ACTION REQUESTED:

Presentation Of Certificates To Employees By City Council Members CITY MANAGER’S RECOMMENDATION:

Action as requested
Submitted by: Ricca Charlon Action Date: Dec. 7, 2022
This Page Intentionally Left Blank
1 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated November 16, 2022
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated November 16, 2022 FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: Dec. 7, 2022
This Page Intentionally Left Blank

RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

Page 1 of 2 ends

Draft Minutes
Wednesday, November 16, 2022 Closed Session – 5:30 p.m.

Regular Session – 6:00 p.m.

CALL TO ORDER – 5:30 p.m.

ROLL CALL
Council Present: Mayor Eric A. Bruen; Vice Mayor Solomon P. Rajaratnam; Council Member Peggy Breeden; Council Member Kyle Blade

Absent: Mayor Pro Tem L. Scott Hayman;
Staff Present: City Attorney P. Early (via WebEx); City Manager Strand; City Clerk Charlon; Chief McLaughlin; PW Director Reed; Finance Director Freese

APPROVAL OF AGENDA
Due to Hayman’s absence item 2 is pulled
• Rajaratnam - Breeden 4 Ayes; 1 Absent
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Vice Mayor Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION
Conference with Legal Counsel – Existing Litigation (§ 54956.9) Name of Case: Finley v. City of Ridgecrest et al. - Case No. BCV-22-100048 REGULAR SESSION – 6:00 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION

PRESENTATION
Presentation Of The Key To The City to Veterans Of Foreign Wars (VFW) Ship 4084 & American Legion Post 684 RAJARATNAM
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - None

COUNCIL ANNOUNCEMENTS/DIRECTION
Bruen – Christmas tree lighting Friday Dec 2 @ City Hall – 4pm Rajaratnam – China Lake Alliance – Adm Hash was speaker – Quality of Life most important

CONSENT CALENDAR

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated November 2, 2022 CHARLON
• Blades - Rajaratnam 4 Ayes; 1 Absent

DISCUSSION / ACTION ITEMS

2. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) HAYMAN

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – November 16, 2022

Page 2 of 2 ends

COMMITTEE REPORTS**Committee Meeting dates are subject to change and will be announced on the City website
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Peggy Breeden
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 11/3/22
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 2nd Wednesday of the Month @ 5:00 p.m.

Location: City Hall Council Chambers
➢ Report from 11/9/22
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 11/8/22
Ridgecrest Area Convention and Visitors Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 3rd Wednesday of the Month, 9:00 a.m.

Location: Kerr McGee Center Meeting Rooms
➢ Report from 11/16/22 - CANCELED

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT
• Election results slowly coming in, will certify results by Dec. 8. We will be swearing in new council at the Dec. 21st meeting.
• City Hall closed for Christmas holiday so suggested to cancel the Jan 4, 2023 meeting – council agreed.

FUTURE AGENDA ITEMS
• Maintaining and continuing both fire stations
• Leveling and rebuilding of Pinney Pool
• Addressing and supporting Police staffing issues appropriately • Redundancy of roles – succession planning
• EV infrastructure and strategy to handle future of it • Access to community rooms / service groups-volunteerism / without cost for use • Freedom park complex and its ability to be used for the youth of the valley • Balsam street revitalization
• Pearson Park bathroom building, not porta-potties

MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 7:06 p.m.
2 This Page Intentionally Left Blank

CITY COUNCIL/SUCCESSOR REDEVELOPMENT AGENCY AGENDA ITEM SUBJECT: Review And Approve Recognized Obligation Payment Schedule (ROPS) 2023-24 And Administrative Budget For Fiscal Year 2023-24 Of The Successor Agency To The Ridgecrest Redevelopment Agency And Approval Of Resolution PRESENTED BY: Cheri Freese, Finance Director
SUMMARY: The City Council at their regular meeting of January 11, 2012 adopted Resolution No 12-02, electing to serve as the Successor Agency to the Ridgecrest Redevelopment Agency (“Successor Agency”) for the purpose of winding down the affairs of the former redevelopment agency under state law. Among the legal procedures for this duty, the Successor Agency is required to prepare a Recognized Obligation Payment Schedule (“ROPS”) prior to each 12- month fiscal period, in a manner prescribed by the California Department of Finance (“DOF”), and submit the ROPS to the oversight board, the Kern County Auditor-Controller, the State Controller’s Office, and DOF for review and approval.

As delineated on the proposed ROPS 23-24 attached to the accompanying resolution, the total requested Redevelopment Property Tax Trust Funds (“RPTTF”) for ROPS 2023-24 is $2,921,617. The Successor Agency’s 2023-24 enforceable obligations include the following items:

1. Continuing Disclosure Reporting Fees (ROPS Line #9) of $7,500.

2. Administrative Cost Allowance (ROPS Line #13) of $250,000. Staff has also prepared a budget for Successor Agency services detailing the usage of the full $250,000 budget request. This budget includes $190,000 for staff salaries, benefits and payroll taxes, $10,000 for contracted services with RSG, and $50,000 for insurance and legal services.

3. Senior Housing Loan (ROPS Line #38) totaling approximately $204,773. On the ROPS 22-23, staff requested RPTTF to fund the outstanding loan amount of $3,000,000 and $290,403 for litigation costs related to the loan, totaling $3,290,403. On April 15, 2022, DOF issued a determination letter approving the $290,403 for litigation costs but denied the $3 million loan balance due to the City. On July 7, 2022, DOF issued a revised determination letter approving RPTTF funding for the $3 million loan. However, because the ROPS 22-23A RPTTF distribution had already occurred, DOF moved the $3 million originally requested in the ROPS 22-23A period to the ROPS 22-23B period. According to the Successor Agency’s financial consultant RSG, Inc., the Successor Agency is projected to have a shortfall of $204,773 in the ROPS 22-23B period and will be unable to fund the obligation in its entirety. As such, the Successor Agency is requesting $204,773 to fund the remaining outstanding obligation on the ROPS 23-24. Staff requests authority to revise the requested RPTTF on the ROPS 23-24 when the 22-23B RPTTF distribution amount is published to reflect the actual shortfall amount.

4. Wastewater Loans (ROPS Line #39): Line Item #39 is a loan approved by DOF to be repaid to the Ridgecrest Wastewater Fund/City with an outstanding balance of $1,003,054. By law, these Wastewater Loan payments are subordinate to other enforceable obligations. DOF has a specific formula to calculate the maximum allowable payment per fiscal year for loans to be repaid to a city. Payments on loans made are limited in each fiscal year to one half of the difference between the previous fiscal year’s residual revenue and the fiscal year 2012-13 residual revenue. Pursuant to this formula, no RPTTF is expected to be approved by DOF on the ROPS 23-24.

5. Bond Debt Service Payments (ROPS Lines #42 and 43) totaling $2,454,924. Once the debt service on the 2018 TARB Bonds Series A and B is paid in full after March 2037 the Successor Agency will have completed its obligations and dissolution of the former redevelopment agency would be complete and all taxing agencies including the City would receive their full share of these former tax increment/RPTTF funds as property taxes, and

6. Arbitrage Report Fees (ROPS Line #44) totaling $2,000.

7. Fiscal Agent Fees (ROPS Line #45) totaling $2,420.

The staff has prepared the Successor Agency ROPS 2023-24 and Fiscal Year 23-24 Administrative Budget and is recommending approval by the Successor Agency and its submission to the Oversight Board and then DOF.

Oversight boards have broad authority to determine meeting dates at which successor agencies must submit items, to set administrative budgets, to approve enforceable obligations, and otherwise to direct the successor agency to perform activities to wind down the former redevelopment agencies. Therefore, after the ROPS 23-24 and the Administrative Budget have been approved by the Successor Agency, both will be sent to the Oversight Board for approval.

FISCAL IMPACT: Upon approval by the Successor Agency, Oversight Board, and DOF, ROPS 23-24 would request RPTTF funding needed for the Successor Agency to timely remit payments on enforceable obligations due during Fiscal Year 2023-24. The City and other affected taxing agencies are entitled to receive the balance (“residual”) of any RPTTF available after each of the two RPTTF distribution periods based on their respective shares.

The ROPS must be completed within prescribed deadlines or the City would face potential fines.

The ROPS for July 1, 2023 through June 30, 2024 (“23-24”) is due to DOF by February 1, 2023 and the City of Ridgecrest (“City”) is subject to a civil penalty equal to $10,000 per day for every day the ROPS is not submitted to DOF.

ACTION REQUESTED: Review and approval of ROPS 2023-24 and Fiscal Year 2023-24 Successor Agency Administrative Budget and corresponding resolution.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested.

Submitted by: Cheri Freese Action Date:December 7, 2022 RESOLUTION NO. 22-XX

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

RIDGECREST REDEVELOPMENT AGENCY APPROVING THE

RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) FOR
JULY 1, 2023 THROUGH JUNE 30, 2024 (2023-24) AND APPROVING THE ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2023-24
WHEREAS, pursuant to the dissolution of redevelopment agencies per Assembly Bill (“AB”) ABX1 26 (Chapter 5, Statutes of 2011) and ABX1 27 (Chapter 6, Statutes of 2011), and subsequent legislation, AB 1484 (Chapter 26, Statutes of 2012) (altogether, “Dissolution Act”), the City of Ridgecrest (“City”) adopted Resolution No. 12-02 on January 11, 2012, electing to serve as Successor Agency to the Ridgecrest Redevelopment Agency (“Successor Agency”); and,
WHEREAS, pursuant to Health & Safety Code (“HSC”) Section 34177(m), the Successor Agency is required to prepare a Recognized Obligation Payment Schedule (“ROPS”) prior to each 12-month fiscal period, in a manner prescribed by the California Department of Finance (“DOF”), and submit the ROPS to the oversight board, the Kern County Auditor-Controller, the State Controller’s Office, and DOF for review and approval; and, WHEREAS, pursuant to Section 34179(j) of the Dissolution Act, in every California county there shall be only one oversight board that is staffed by the county’s auditor-controller; and, WHEREAS, the applicable consolidated oversight board overseeing this Successor Agency is called the Kern Countywide Oversight Board (“Oversight Board”); and, WHEREAS, pursuant to HSC Section 34177(m), the ROPS for the period beginning July 1, 2023 and ending June 30, 2024 (“23-24”) shall be submitted to the Oversight Board and DOF no later than February 1, 2023; and,
WHEREAS, pursuant to HSC Section 34177(m)(2), if a successor agency does not submit a ROPS by the aforementioned deadline, the city, county, or city and county that created the redevelopment agency shall be subject to a civil penalty equal to ten thousand dollars ($10,000) per day for every day the schedule is not submitted to DOF; and, WHEREAS, Section 34177(j) of the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to the Oversight Board for approval; and WHEREAS, pursuant to Section 34177(j), the Successor Agency’s “Administrative Budget” is to include all of the following: (a) estimated amounts of the Successor Agency's administrative costs for the upcoming twelve-month fiscal period; (b) the proposed sources of payment for the costs identified in (a); and (c) proposals for arrangements for administrative and operations services provided by the city serving as Successor Agency; and, WHEREAS, Exhibit “A” to this Resolution establishes the ROPS 23-24 and Exhibit “B” to this Resolution establishes the Administrative Budget for 23-24 in a manner consistent with that prescribed by DOF; and,
WHEREAS, the Successor Agency desires to approve the ROPS 23-24 along with the Administrative Budget for 23-24 and transmit it to the Oversight Board, the Kern County AuditorController, the State Controller’s Office, and DOF as required by HSC Section 34172, et seq.

NOW, THEREFORE, BE IT RESOLVED by the Successor Agency to the Ridgecrest Redevelopment Agency, as follows:

1. The Successor Agency to the Ridgecrest Redevelopment Agency finds and determines that the foregoing recitals are true and correct.

2. The Successor Agency approves as the Recognized Obligation Payment Schedule for the period July 1, 2023 to June 30, 2024, attached hereto as Exhibit A, subject to the approval of the Kern Countywide Oversight Board and the California Department of Finance.

3. The Successor Agency approves the Administrative Budget, attached hereto as Exhibit B, that is included in the ROPS 23-24.

4. Successor Agency staff is directed to transmit the ROPS 23-24 to the Oversight Board and upon the Oversight Board’s approval, post the ROPS 23-24 on the City of Ridgecrest’s website and submit the ROPS 23-24 to DOF, the California State Controller’s Office, and the Kern County AuditorController prior to February 1, 2023 as required by law.

5. Successor Agency staff is hereby authorized and directed to use their discretion to make any necessary technical revisions to the ROPS 23-24 and Administrative Budget prior to submittal to the appropriate reviewing bodies.

PASSED, APPROVED, AND ADOPTED this 7
th day of December 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________________
Ricca Charlon, City Clerk

EXHIBIT A

RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2023 TO JUNE 30, 2024
Successor Agency: Ridgecrest
County: Kern
Current Period Requested Funding for Enforceable Obligations (ROPS Detail) 23-24A Total
(July - December)
23-24B Total
(January - June) ROPS 23-24 Total
A Enforceable Obligations Funded as Follows (B+C+D): $ - $ - $ - B Bond Proceeds $ - $ - $ -
C Reserve Balance $ - $ - $ -
D Other Funds $ - $ - $ -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G): $ 1,573,343 $ 1,348,274 $ 2,921,617 F RPTTF $ 1,448,343 $ 1,223,274 $ 2,671,617
G Administrative RPTTF $ 125,000 $ 125,000 $ 250,000
H Current Period Enforceable Obligations (A+E): $ 1,573,343 $ 1,348,274 $ 2,921,617 Certification of Oversight Board Chairman: Signature Title Pursuant to Section 34177 (o) of the Health and Safety Code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named successor agency. Signature Title
Recognized Obligation Payment Scehdule (ROPS 23-24) - Summary Filed for the July 1, 2023 through June 30, 2024 Period

A B C D E F G H I J K L M N O P Q R S T U V W
Bond
Proceeds
Reserve
Balance Other Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance Other Funds RPTTF Admin RPTTF
$ 31,505,261 $ 2,921,617 $ - $ - $ - $ 1,448,343 $ 125,000 $ 1,573,343 $ - $ - $ - $ 1,223,274 $ 125,000 $ 1,348,274 9 Continuing Discolsure ReportingFees 11/1/2005 6/30/2037 RSG, Inc. Annual Bond Reporting Requirement
Ridgecrest RDA
105,000 N $ 7,500 $ 3,750 $ 3,750 $ 3,750 $ 3,750
12 Legal Cost Legal 1/1/2014 6/30/2037 Stradling Yocca, Carlson
Attorney Bond Assistence Ridgecrest RDA
- N $ - $ - $ -
13 Employee Costs Admin Costs 1/1/2014 3/1/1937 Various City Employees
Successor Agency & Debt
Administration Costs
Ridgecrest RDA
3,500,000 N $ 250,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 38 Senior Housing Loans Third-Party Loans 12/12/2011 1/24/2047 City of Ridgecrest/AMG
Loan to Senior Housing
Developer
204,773 N $ 204,773 $ 204,773 $ 204,773 $ -
39 Wastewater Loan City/County Loan
(Prior 06/28/11),
3rd party agmtinfrastructure
11/3/2010 11/3/2047 Ridgecrest
WasteWater
Fund / City of
Ridgecrest
Loan to Finance Solar Park - As
approved by DOF
1,003,054 N $ - $ - $ - - $ -
42 2018 TARB Bonds- Series A Refunding Bonds
Issued After
6/27/12
5/31/2018 3/1/2026 U.S. Bank Refunded Bond Debt Service 1,804,330 N $ 602,956 $ 303,586 $ 303,586 $ 299,370 $ 299,370 43 2018 TARB Bonds- Series B Refunding Bonds
Issued After
6/27/12
5/31/2018 3/1/2037 U.S. Bank Refunded Bond Debt Service 24,826,224 N $ 1,851,968 $ 931,814 $ 931,814 $ 920,154 $ 920,154 44 2018 TARB Bonds- Arbitrage
Report
Fees 5/31/2018 3/1/2037 BLX Group LLC Arbitrage Analysis Report 28,000 N $ 2,000 $ 2,000 $ 2,000 $ -
45 2018 TARB Bonds- Fiscal
Agent Fees
Fees 5/31/2018 3/1/2037 U.S. Bank Fiscal Agent Fees
33,880 N $ 2,420 $ 2,420 $ 2,420 $ -
ROPS 23-24
Total
23-24A (July - December)
Fund Sources
23-24A
Total
23-24B (January - June)
Fund Sources
Ridgecrest Recognized Obligation Payment Schedule (ROPS 23-24) - ROPS Detail July 1,2023 through June 30, 2024
(Report Amounts in Whole Dollars)
Item # Project Name/Debt Obligation Obligation Type
Contract/Agreem
ent
Execution Date
Contract/Agreem
ent
Termination Date Payee Description/Project Scope Project Area Total Outstanding
Debt or
Obligation
23-24B
Retired Total

A B C D E F G H
Reserve Balance Other Funds RPTTF
Bonds issued on or
before 12/31/10
Bonds issued on or
after 01/01/11
Prior ROPS RPTTF
and Reserve
Balances retained for
future period(s)
Rent,
Grants,
Interest, etc.

Non-Admin
and
Admin
1 Beginning Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution amount 1,140,368 271,390
F: $77,660 retained for 20-21 debt service per 20-21
determination letter + 19-20 $475,316 adjusted
ending balance + 18-19 PPA ($587,365) retained for
21-22 + 19-20 PPA ($27) retained for 22-23 (per
Revised 22-23 determination - did not report PPA on
CB tab)
G: 17-18 PPA ($271,390) retained for 20-21
2 Revenue/Income (Actual 06/30/21)
RPTTF amount should tie to the ROPS 20-21 total distribution from the County Auditor-Controller 56,000 3,866,050
F: Revenue per "Global Invest"
G: RPTTF Revenue
3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
77,660 3,839,830 F and G: Expenditures reported on PPA
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
643,392
F: 18-19 PPA ($587,365) retained for 21-22 and 19-
20 PPA ($27) retained for 22-23, $56,000 retained
to be distributed to auditor controller
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA
form submitted to the CAC
297,610 20-21 PPA
6 Ending Actual Available Cash Balance (06/30/21)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$ 0 $ 0 $ 0 $ 475,316 $ 0 F: Available other revenue
No entry required
Ridgecrest Recognized Obligation Payment Schedule (ROPS 23-24) - Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see Cash Balance Tips Sheet.

ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds

EXHIBIT B

SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FOR THE PERIOD
JULY 1, 2023 TO JUNE 30, 2024

EXHIBIT B

RIDGECREST SUCCESSOR AGENCY
ADMINISTRATIVE BUDGET FY 2022-23
FOR JULY 1, 2023 to JUNE 30, 2024
Expense Category Responsibilities
FY 2023-
24 Proposed
Budget
Salaries and Wages
Staff salaries, benefits,
and payroll taxes
• Process payment of enforceable obligations
• Maintain documentation of Agency records
• Coordinate with consultant to answer
questions and provide documentation as
requested by Oversight Board, County
Auditor-Controller, and Department of
Finance
$190,000
TOTAL $190,000
Maintenance and
Operations
Contract services
• Prepare ROPS, PPA, staff reports, and
resolutions
• Coordinate with and answer questions for
Oversight Board, County AuditorController, and Department of Finance • Monitor and project cash flow to ensure
sufficient revenues for obligations and to
inform Agency staff of expected revenues
$10,000
Insurance and legal
services
• Review staff reports and resolutions
• Provide legal services as needed $50,000
TOTAL $60,000
TOTAL BUDGET $250,000
3 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid (Sch. A+B) As Submitted By Bowman Asphalt, Inc. Accept Additive Alternative Schedule “D” For High Tensile Asphalt Reinforcement Fiber, And Deny The Base Bid Option (Sch. A+C) For Utilization Of Reclaimed Material. Allocate Measure V Funds For The Base Bid, And Up To $139,310.20 For A Ten Percent (10%) Construction Contingency. A Maximum Total Of Up To $1,532,412.20. Award A Construction Contract To Bowman Asphalt, Inc. To Construct The Franklin Ave. Street Improvement Project In The Amount Of One Million Three Hundred And Ninety-Three Thousand One Hundred And Two Dollars ($1,393,102.00), And Authorize The City Manager, Ronald Strand, To Execute The Contract PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On Thursday, November 3
rd
, 2022 bids were opened to construct the Franklin Ave Improvement Project, being more specifically the reach between Mahan St. and Downs Ave. The City received a total of two bids as follows:

Bidder Base Bid
(Sch. A+B)
Base Opt. 2
(Sch. A+C)
Additive Alt. 1
(Sch. D)
Total Bid
(Sch. A+B+D)
Bowman Asphalt $1,347,372.00 $1,532,601.00 $45,730.00 $1,393,102.00 Griffith Company $1,680,954.00 $1,563,872.80 $34,055.40 $1,715,009.40 Eng. Estimate $1,397,480.00 $1,149,328.00 $32,280.00 $1,429,760.00 Funding – Source: Substandard Street Fund- Primary Funding (Total funds available $840,500.78)
Item Cost
PS&E and CE (Willdan, Reso 22-43,
PO 23-079)
$146,880.40
Base Bid w/ Additive Alt. 1 (Sch. A+B+D)
(Total $1,393,102.00)
$693,620.38
10% Construction Contingency $0
Total (Not to Exceed) $840,500.78
Funding- Source: Measure V- Remainder Funding
Item Cost
PS&E and CE (Willdan, Reso 22-43,
PO 23-079)
$0
Base Bid w/ Additive Alt. 1 (Sch. A+B+D)
(Total $1,393,102.00)
$699,481.62
10% Construction Contingency $139,310.20
Total (Not to Exceed) $838,791.82
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Projected Project Costs – (Assuming zero (0) Change Orders) Item Cost
Construction – Bowman Asphalt $1,393,102.00
PS&E and CE $146,880.40
Sub Total $1,539,982.40
Construction Contingency
(10% of Base Bid) $139,310.20
Total Project Cost $1,679,292.60
The Franklin Ave. Improvement Project was solicited on October 4th, 2022. Bids were received on November 3
rd, 2022 and were opened at the Finance Counter by City Staff in the presence of contractor representatives. After the presentation an apparent low bidder, Bowman Asphalt, Inc. was announced with the caveat that bids were subject to review by the City’s selected Engineering Firm, Willdan Engineering, and the Engineer in Responsible Charge of the project, Mr. Mike Bustos.

After Mr. Bustos’ review it was recommended that the Contract be awarded to the Lowest responsible bidder, Bowman Asphalt. Staff reviewed the Additive Bid Alternate 1 for high tensile fiber, and is recommending the inclusion of this in the project. Staff believes that with the traffic volumes on this street the addition of high tensile fiber to aid in tensile strength will increase the longevity of the road, and will save future costs by adding valuable time to the life span of the road.

Staff bid this project in two ways. The conventional method, remove and replace, and with newer technology which utilizes existing asphalt grinds in an attempt to preserve valuable dollars.

Unfortunately, the recycled method still yielded higher prices than the traditional method.

Staff recommends the contract be awarded for the base bid (Schedules A and B) with the addition of the additive alternate (Schedule D), to the lowest responsible and responsive bidder. Said recommendation is to award the construction contract to Bowman Asphalt, the low base bid for schedule A+B in the amount of one million three hundred and forty-seven thousand three hundred and seventy-two Dollars and no Cents ($1,347,372.00), and accept Additive Bid Alternative 1 in the amount of forty-five thousand seven hundred and thirty Dollars and no cents ($45,730.00).

Therefore, Staff recommends the approval in the amount of one hundred and thirty-nine thousand three hundred and ten dollars and twenty cents, ($139,310.20), or ten percent (10%), for Construction Contingencies crucial to the successful completion of the project from Measure V Funds. Said funds will be treated as not to exceed without future authorization from Council. These funds will be utilized for work that may arise during the construction process which was unforeseen at the time of bidding.

If Council approves, a purchase order will be issued to Bowman Asphalt for the total contract amount of $1,532,412.20 ($1,347,372.00 (Base Bid)+ $45,730.00 (Additive Alternate 1) + $139,310.20 (contingency))
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
FISCAL IMPACT:
$1,532,412.20 for Construction Costs and 10% contingency. $146,880.40 (previously authorized for PS&E and CE).

Where $840,500.78 shall be utilized form the Sub-Standard Street Fund; and, $838,791.82 shall be from Measure V funds. This will effectively bring the Sub-Standard Street fund to a $0 balance.

ACTION REQUESTED:

1. Accept Additive Bid Alternate 1 for high tensile fiber in the amount of $45,730.00.

2. Allocate Sub Standard Street Funds and Measure V funds for the 10% contingency and the project.

3. Authorizes the award of a Construction Contract to Bowman Asphalt to Construct the Franklin Ave. Improvement Project, in the amount of one million three hundred and ninety-three thousand one hundred and two Dollars ($1,393,102.00).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Bowman Asphalt in the amount of $1,532,412.20.

5. Authorizes the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: December 7, 2022 This Page Intentionally Left Blank
RESOLUTION NO. 22-xx

Page 1 of 2 ends

A RESOLUTION TO ACCEPT THE BASE BID (SCH. A+B) AS SUBMITTED BY BOWMAN ASPHALT, INC. ACCEPT ADDITIVE ALTERNATIVE
SCHEDULE “D” FOR HIGH TENSILE ASPHALT REINFORCEMENT FIBER, AND DENY THE BASE BID OPTION (SCH. A+C) FOR UTILIZATION OF RECLAIMED MATERIAL. ALLOCATE MEASURE V FUNDS FOR THE BASE BID, AND UP TO $139,310.20 FOR A TEN PERCENT (10%) CONSTRUCTION CONTINGENCY. A MAXIMUM TOTAL OF UP TO $1,532,412.20. AWARD A CONSTRUCTION CONTRACT TO BOWMAN ASPHALT, INC. TO
CONSTRUCT THE FRANKLIN AVE. STREET IMPROVEMENT PROJECT IN

THE AMOUNT OF ONE MILLION THREE HUNDRED AND NINETY-THREE THOUSAND ONE HUNDRED AND TWO DOLLARS ($1,393,102.00), AND

AUTHORIZE THE CITY MANAGER, RONALD STRAND, TO EXECUTE THE

CONTRACT
WHEREAS, On Thursday, November 3rd, 2022 bids were opened to construct the Franklin Ave. Improvement Project; and,
WHEREAS, A total of two bids were received and the results are as follows:

Bowman Asphalt, Inc. with a base bid of $1,347,372.00 was recommended as the lowest responsive and responsible bidder; and,
WHEREAS, An amount of $139,310.20 or ten percent (10%) of the base bid plus additive alternate bid amount ($1,393,102.00) is necessary for construction contingencies and unforeseen changes; and,
WHEREAS, The amount of funds necessary to substantially complete the project, inclusive of the 10% contingency is $1,532,412.20; and, WHEREAS, A purchase order will be issued to Bowman Asphalt, INC. for total bid amount plus 10% contingency for $1,532,412.20 to construct the Franklin Ave Improvement Project; and,
WHEREAS, This project primary funding source shall be from the Substandard Street Fund, ($840,500.78) with any amount over being funded by Measure V, not to exceed $838,791.82, inclusive of the 10% contingency.

Resolution No 22-xx Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Accept the Additive Bid Alternate 1 for high tensile fiber in the amount of $45,730.00.

2. Allocate Sub Standard Street Funds and Measure V funds for the 10% contingency ($139,310.20) and the project ($1,393,102.00).

3. Authorizes the award of a Construction Contract to Bowman Asphalt to construct the Franklin Ave. Improvement Project in the amount of one million three hundred and ninety-three thousand one hundred and two dollars. ($1,393,102.00).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Bowman Asphalt in the amount of $1,532,412.20.

5. Authorizes the City Manager, Ronald Strand, to execute the contract.

APPROVED AND ADOPTED this 7
th day of December, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon
City Clerk
4 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid As Submitted By Pavement Coatings Co. Allocate Measure V Funds For The Base Bid, And Up To $58,938.00 For A 5% Contingency. A Maximum Total Of Up To $1,237,698.00. Award A Construction Contract To Pavement Coatings Co. To Construct The FY22 Measure V Chip Seal Project In The Amount Of One Million One Hundred & Seventy-Eight Thousand Seven Hundred Sixty Dollars ($1,178,760.00); And Authorize The City Manager, Ronald Strand, To Execute The Contract
PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On Monday, November 21st, 2022 bids were opened to construct the FY22 Measure V Chip Seal Project. A total of three bids were received as follows:

Bidder Total Bid
Pavement Coatings Co. $1,178,760.00
VSS International $1,204,000.00
Intermountain Slurry Seal INC. $1,245,100.00
Engineers Estimate $1,207,200.00
Funding – Source: Measure V
Item Cost
PS&E (Part of FY22 Paving) Null
Base Bid (Budget 1.5 million) $1,178,760.00
5% Construction Contingency $ 58,938.00
Total (Not to Exceed) $1,237,698.00
Projected Measure V Project Costs – (Assuming zero (0) Change Orders) Item Cost
Preliminary Engineering
(Reso. 21-75, PO 22-238 paving & chip)
$125,329.25 (NULL)
See Paving Contract
Construction – Pavement Coatings Co. $1,178,760.00
Construction Management, Inspection, Testing &
Training.
(Reso 21-75, PO 22-238 to be amended w/ paving
contract)
$160,431.00 (NULL)
See Paving Contract
Sub Total $1,178,760.00
Construction Contingency
(5% of Base Bid) $58,938.00
Total Project Cost $1,237,698.00
Please Note all PE & CE On Paving Contract
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
The FY22 Measure V Chip Seal Project was solicited on October 25 th, 2022. Bids were received on
November 21st, 2022 and were opened at the Building Counter by City Staff in the presence of Contractor Representatives. After the presentation an apparent low bidder, Pavement Coatings Co., was announced with the caveat that bids were subject to review by the City’s selected Engineering Firm, Willdan Engineering, and the Engineer in Responsible Charge of the project, Mr. Mike Bustos.

After Mr. Bustos’ review it was recommended that the contract be awarded to the lowest responsible bidder, Pavement Coatings Co.

Staff and Willdan have extensive experience with Pavement Coatings Co., thus an extensive reference check was not performed. It is both staff and Willdan’s position that Pavement Coatings Co. is a responsible contractor capable of completing the project.

Staff recommends the contract be awarded for the base bid to the lowest responsible and responsive bidder. Said recommendation is to award the construction contract to Pavement Coatings Co., the low base bid in the amount of One Million One Hundred Seventy-eight Thousand Seven Hundred and Sixty Dollars and no Cents ($1,178,760.00).

Staff also recommends the approval of a contingency in the amount of 5%, less than our typical 10%, due to the fact that all the required work is above ground and there should not be any major change orders. Said costs will come from Measure V; these costs are not to exceed Fifty-eight Thousand Nine Hundred Thirty-eight Dollars and no cents, ($58,938.00), or Five percent (5%), without authorization from the council. Construction contingencies are crucial to the successful completion of a project.

Staff took special precaution and did extensive research, conducted field walks, and site survey etc. to limit the unknowns, but with every construction project, we don’t know what we don’t know. These funds will be utilized for work that may arise during the construction process which was unforeseen at the time of bidding.

In closing, all the bids were very close in terms of cost. This not only is an indicator of the market, but also is an indication that Staff did their jobs in preparing a comprehensive bid set that all of the contractors viewed the work in a similar light.

If Council approves, a purchase order will be issued to Pavement Coatings Co. for the total contract amount of $1,237,698.00 ($1,178,760.00 + $58,938.60) inclusive of: the base bid price and contingency.

FISCAL IMPACT: $1,237,698.00 for construction costs and contingency funded from Measure V.

ACTION REQUESTED:

1. Allocate Measure V funds of $1,237,698.00 for the FY22 Measure V Chip Seal Project.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT

2. Authorizes the award of a Construction Contract to Pavement Coatings Co., to Construct the FY22 Measure V Chip Seal Project, in the Amount of One Million One Hundred and Seventyeight Thousand Seven Hundred and Sixty Dollars ($1,178,760.00).

3. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Pavement Coatings Co., in the amount of $1,237,698.00.

4. Authorizes the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: December 7th, 2022 This Page Intentionally Left Blank
RESOLUTION NO. 22-xx

Page 1 of 2 ends

A RESOLUTION TO ACCEPT THE BASE BID AS SUBMITTED BY PAVEMENT COATINGS CO. ALLOCATE MEASURE V FUNDS FOR THE BASE BID, AND UP TO $58,938.00 FOR A 5% CONTINGENCY. A MAXIMUM TOTAL OF UP TO $1,237,698.00. AWARD A CONSTRUCTION CONTRACT TO PAVEMENT COATINGS CO. TO CONSTRUCT THE FY22 MEASURE V CHIP SEAL PROJECT

IN THE AMOUNT OF ONE MILLION ONE HUNDRED & SEVENTY-EIGHT THOUSAND SEVEN HUNDRED SIXTY DOLLARS ($1,178,760.00); AND

AUTHORIZE THE CITY MANAGER, RONALD STRAND, TO EXECUTE THE

CONTRACT
WHEREAS, On Monday, November 21st, 2022 bids were opened to construct the FY22 Measure V Chip Seal Project; and,
WHEREAS, A total of three bids were received and the results are as follows:

Bidder Total Bid
Pavement Coatings Co. $1,178,760.00
VSS International $1,204,000.00
Intermountain Slurry Seal
INC.
$1,245,100.00
Engineers Estimate $1,207,200.00
WHEREAS, The bids were reviewed and analyzed by the engineering firm Willdan Engineering and Project Manager, Mike Bustos, for a recommendation of the lowest responsible and responsive bidder. Pavement Coatings Co. with a base bid of $1,178,760.00 was recommended as the lowest responsive and responsible bidder; and, WHEREAS, An amount of $58,938.00 or five percent (5%) of the $1,178,760.00 bid amount is needed for construction contingencies; and,
WHEREAS, The amount of Measure V funds needed is $1,237,698.00 for the Base Bid, and contingency; and,
WHEREAS, A purchase order will be issued to Pavement Coatings Co. for total bid amount plus 5% contingency; for a total amount of $1,237,698.00 to construct the Project.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Allocate Measure V funds of $1,237,698.00 for the FY22 Measure V Chip Seal Project. Original budget 1.5 million.

2. Authorizes the award of a Construction Contract to Pavement Coatings Co., to construct the FY22 Measure V Chip Seal Project, in the amount of One Million One Hundred and Seventy-eight Thousand Seven Hundred and Sixty Dollars ($1,178,760.00).

Resolution No 22-xx Page 2 of 2

4. Authorizes the City Manager, Ronald Strand, to execute the contract APPROVED AND ADOPTED this 7
th day of December, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon
City Clerk
5 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid, Schedule A&D, As Submitted By Griffith Co. Deny Additive Alternate Schedules B&C; Allocate Measure V Funds For The Base Bid, And Up To $230,572.26 For A 5% Contingency. A Maximum Total Of Up To $4,842,017.41.

Award A Construction Contract To Griffith Co. To Construct The FY22 Measure V Paving Project In The Amount Of Four Million Six Hundred & Eleven Thousand Four Hundred FortyFive Dollars And Fifteen Cents ($4,611,445.15); And Amend A Construction Engineering Agreement With Willdan Engineering In The Amount Of One Hundred And Eight Thousand Dollars ($108,000.00); And Authorize The City Manager, Ronald Strand, To Execute The Contract & Amendment
PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On Thursday, October 20th, 2022 bids were opened to construct the FY 22 Measure V Paving Project Bids Contained four (4) bid schedules; (A, B, C, and D) and were compared for purposes of evaluating the lowest bid based on the totals of Schedules A Plus C (CCPR Alternative) and Schedules A plus D (HMA Alternative). In all instances, the lowest bid from each bidder was the total of Schedules A Plus D. Schedule B was an alternative with all of the concrete work we felt was necessary on the roads in questions provided we came in under budget.

A total of four (4) bids were received as follows:

Bidder SCH. A. SCH. B. (Add 1) SCH. C. (Add 2) SCH. D. Total Base Bid Sch. (A+D)
Griffith Company $2,874,595.00 $ 633,540.00 $ 3,155,408.00 $ 2,281,140.00 $5,155,735.00 Bowman Asphalt $2,969,110.00 $ 447,450.00 $ 3,880,884.00 $ 2,770,440.00 $5,739,550.00 Granite Const. $3,487,060.00 $ 874,730.00 $ 4,749,640.00 $ 4,199,460.00 $7,686,520.00 Sully Miller Cont. $4,587,750.00 $ 1,011,686.00 $ 7,167,800.00 $ 4,463,100.00 $9,050,850.00 Engineers Estimate $2,015,790.00 $ 381,790.00 $ 2,151,280.00 $ 2,141,700.00 $4,157,490.00 Funding – Source: Measure V.

Item Cost
PS&E (Reso. 21-75, PO 22-238) $125,329.25
Base Bid (Sch. A+D) (Not Utilized) $5,155,735.00
Revised Base Bid (A+D) with
Staff removal of Items
$4,611,445.15
5% Construction Contingency $230,572.26
CE (Reso. 21-75, PO 22-238) $158,769.75
CE Amendment (This Reso., PO 22-238) $108,000.00
Total Project (Not to Exceed) $5,234,116.41
Original Project Construction Budget $3,750,000.00
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
The FY22 Measure V Paving Project was solicited on September 23rd, 2022. Bids were received on October 20th, 2022 and were opened at the Finance Counter by Staff in the presence of Contractor Representatives. After the presentation an apparent low bidder, Griffith Company, was announced with the caveat that bids were subject to review by the City’s selected Engineering Firm, Willdan Engineering, and the Engineer in Responsible Charge of the project, Mr. Mike Bustos.

Prior to Mr. Bustos’ review, and upon seeing the drastic increases due to inflation, staff contacted Griffith and told them it was necessary that we hold off awarding any projects until we received, Franklin Ave., and the Chip Seal project bids and could best assess how to spend our valuable Measure V Tax Dollars. With Mr. Bustos’ bid analysis still to be completed, staff informed Griffith if they were in fact the Lowest Responsible Bid, there would be a high possibility that two streets would be cut from the project. Griffith staff indicated they would be ok if some items were cut to keep the City within budget.

After Mr. Bustos’ review, it was recommended the contract be awarded to the lowest responsible bidder, Griffith Company.

An extensive background was not conducted on Griffith Company, since over the past 10 years Griffith has successfully completed multiple projects for the City.

With all the road work proposed and the cost increases we have seen, Staff did extensive research on the amount of Measure V funds available for road work this fiscal year. After consultation with the Finance Director Freese and City Manager Strand, Staff found that approximately $2,330,000.00 was still remaining in Measure V reserves after the budget for this Fiscal Year was presented. Staff feels completing these major road projects (Measure V Paving, Chip Seal and Franklin Ave.) is a must. After receiving all the Project Bids, we compiled our numbers and have made necessary cuts across a couple projects to get us to approximately $400,000.00 remaining within the Measure V reserve fund.

This project saw two streets cut:

1. Reeves Ave. From Inyo St. to Mahan Ave.

2. Fairview St. From Drummond Ave. to Felspar Ave.

With these cuts, staff removed +/- $544,289.85 from the project and feels we have left an ample reserve should something additional come up.

The Items and amounts removed are as follows:

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Item Quantity Unit Unit Cost Total Cost
Remove & Reconstruct Curb
Ramp 5 EA. $4,000.00 $20,000
3” Uniform Depth Cold Mill 92,220 SF $0.38 $35,043.60
High Tensile Fiber 14,860 LB $11.00 $163,460.00
Double Adj. Survey Mon. 1 EA $1,850.00 $1,850.00
Double Adj. Man Hole 6 EA $2,000.00 $12,000.00
Double Adj. Sewer Clean Out. 1 EA $1,850.00 $1,850.00
Signage & Stripping 1 L.S. $6,307.00 $6,307.00
Traffic Control 1 L.S. $64,349.25 $64,349.25
HMA Overlay 1,735 Ton $138.00 $239,430.00
Grand Total N/A N/A N/A $544,289.85
*All items of work removed are on Fairview and Reeves as mentioned above.

Griffith has worked very closely with staff and is agreeable to the scope changes to meet the City’s needs. Therefore, Staff recommends the contract be awarded for the revised base bid to the lowest responsible and responsive bidder. Said recommendation is to award the construction contract to Griffith Company, in the amount of $4,611,445.15.

Together with the award of the contract, Staff is also requesting a Five (5%) percent contingency for unknowns which we may encounter on the project. Anytime you are digging you are bound to run into something. We hope to only need a small portion of this, but being this is in older part of town where as-builts are not the greatest, we would like to cover all of our bases. Said 5% amount is $230,572.26.

Additionally, Staff requests the processing of an Amendment for Construction Engineering in the amount of $108,000.00 for Willdan Engineering. This extra work can be attributed to the growing size of the project which utilized a 75 working day estimate when it was prepared, and now is a 100 working day contract. Also contributing to this is staff felt it was in the best interest to separate the Chip Seal and Paving Projects so we could save money and have multiple prime contractors. This Amendment will insure that all work being performed meets all of our specifications and will also provide valuable experience to our Engineer 1 who has never been involved with a construction project of this magnitude.

If Council approves, a purchase order will be issued to Griffith Company for the total contract amount of $4,842,017.41 ($4,611,445.15 + $230,572.26) inclusive of: the REVISED base bid price and contingency. An additional purchase order amendment will be issued to Willdan Engineering for the purpose described previously in the amount of $284,099.00 plus the $108,000.00 amendment for a grand PO total of $392,099.00.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
FISCAL IMPACT: $4,842,017.41 for Construction Costs and 5% contingency (up to a maximum of $230,572.26), and $108,000.00 for Construction Engineering Amendment both funded from Measure V.

ACTION REQUESTED:

1. Allocate Measure V funds of $4,842,017.41 for the FY22 Measure V Paving Project.

Original budget 3.75 million.

2. Allocate Measure V funds for the Construction Engineering and Observation Amendment for a maximum total of up to $108,000.00.

3. Authorizes the award of a Construction Contract to Griffith Co. to Construct the FY22 Measure V Paving Project in the Amount of Four Million Six Hundred and Eleven Thousand Four Hundred and Forty-five Dollars and Fifteen Cents ($4,611,445.15).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Griffith Co. in the amount of $4,842,017.41.

5. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and update a purchase order for Willdan Engineering in the amount of $108,000.00.

6. Authorizes the City Manager, Ronald Strand, to execute the contract CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: December 7, 2022 RESOLUTION NO. 22-xx

Page 1 of 2 ends

A RESOLUTION TO ACCEPT THE BASE BID, SCHEDULE A&D, AS SUBMITTED BY GRIFFITH CO. DENY ADDITAVE ALTERNATE SCHEDULES B&C; ALLOCATE MEASURE V FUNDS FOR THE BASE BID, AND UP TO $230,572.26 FOR A 5% CONTINGENCY. A MAXIMUM TOTAL OF UP TO $4,842,017.41. AWARD A CONSTRUCTION CONTRACT TO GRIFFITH CO. TO CONSTRUCT THE FY22

MEASURE V PAVING PROJECT IN THE AMOUNT OF FOUR MILLION SIX

HUNDRED & ELEVEN THOUSAND FOUR HUNDRED FORTY-FIVE DOLLARS AND FIFTEEN CENTS ($4,611,445.15); AND AMEND A CONSTRUTION ENGINEERING

AGREEMENT WITH WILLDAN EENGINEERING IN THE AMOUNT OF ONE HUNDRED AND EIGHT THOUSAND DOLLARS ($108,000.00); AND AUTHORIZE

THE CITY MANAGER, RONALD STRAND, TO EXECUTE THE CONTRACT &

AMENDMENT
WHEREAS, On Thursday, October 20th, 2022 bids were opened to construct the FY22 Measure V Paving Project; and,
WHEREAS, Bids Contained four (4) bid schedules; (A, B, C, and D) and were compared for purposes of evaluating the lowest bid based on the totals of Schedules A Plus C (CCPR Alternative) and Schedules A plus D (HMA Alternative). In all instances, the lowest bid from each bidder was the total of Schedules A Plus D; and,
WHEREAS, The Additive Bid Alternate Schedules, (B & C), for additional concrete work, and CCPR alternative methods in the total amount of $3,788,948.00 is not recommended to be accepted; and, WHEREAS, A total of four bids were received and the results are as follows:

Griffith Co. with a base bid of $5,155,735.00 was recommended as the lowest responsive and responsible bidder; and,
WHEREAS, In order to meet budget restrictions, the City Staff has discussed with Griffith the removal of two streets; more specifically Reeves Ave. from Inyo St. to Mahan St. and Fairview Ave. from Felspar Ave. to Drummond Ave., for a project savings of Five Hundred Forty-four Thousand Two Hundred Eighty-nine Dollars and Eighty-five Cents ($544,289.85); and, WHEREAS, The items of work specifically removed were: A portion of Cold Milling, A Portion of Paving, The addition of High Tensile Fiber (HTF), One Survey Monument Double Adjustment, Five (5) Curb Ramp Replacements, Six (6) Man Hole Frame and Cover Adjustments, One (1) Sewer Clean Out Double Adjustment, and some traffic control and signage and stripping; and,

Page 2 of 2 ends

WHEREAS, An amount of $230,572.26 or five percent (5%) of the $4,611,445.15 adjusted bid amount is needed for construction contingencies; and,
WHEREAS, The amount of Measure V funds needed is $4,842,017.41 for the Base Bid, and contingency; and,
WHEREAS, A purchase order will be issued to Griffith Co. for total bid amount plus 5% contingency; for a total amount of $4,842,017.41 to construct the Project; and, WHEREAS, a Construction Engineering Contract Amendment is necessary for testing, inspection and project management with Willdan Engineering due to the additional work and expanded project scope in the amount of $108,000.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Allocate Measure V funds of $4,842,017.41 for the FY22 Measure V Paving Project.

Original budget 3.75 million.

2. Allocate Measure V funds for the Construction Engineering and Observation Amendment for a maximum total of up to $108,000.00.

3. Authorizes the award of a Construction Contract to Griffith Co., to Construct the FY22 Measure V Paving Project, in the Amount of Four Million Six Hundred and Eleven Thousand Four Hundred and Forty-five Dollars and Fifteen Cents ($4,611,445.15).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Griffith Co., in the amount of $4,842,017.41.

6. Authorizes the City Manager, Ronald Strand, to execute the contract.

APPROVED AND ADOPTED this 7
th day of December, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
____________________________
Ricca Charlon
City Clerk
6 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid As Submitted By EverLevel Holdings Inc.

Allocate Wastewater Enterprise Funds For: The Base Bid, A Ten Percent (10%) Contingency ($629,423.50) And A Construction Engineering Contract With Willdan Engineering ($314,908.00).

Award A Construction Contract To EverLevel Holdings To Construct The Phase II Sewer Project In The Amount Of Six Million Two Hundred And Ninety-Four Thousand Two Hundred And Thirty-Five Dollars ($6,294,235.00), And Authorize The City Manager, Ronald Strand, To Execute The Contract PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On Thursday, November 17th, 2022 bids were opened to construct the Phase II Sewer Project. A total of one bid was received as follows:

Bidder Base Bid Total Bid
EverLevel Holdings $6,294,235.00 $6,294,235.00
Engineers Estimate $3,864,673.00 $3,864,673.00
Funding – Source: Wastewater Enterprise Fund
Item Cost
PS&E (PO 21-302) $155,829.75
Base Bid $6,294,235.00
10% Construction Contingency $629,423.50
CE $314,908.00
Total (Not to Exceed) $7,394,396.25
The Phase II Sewer Project, was solicited on October 10th, 2022. Bids were received on November 17th, 2022 and were opened at the Finance Counter by City Staff in the presence of Contractor Representatives. After the presentation an apparent low bidder, Everlevel Holdings Inc., was announced with the caveat that bids were subject to review by the City’s selected Engineering Firm, Willdan Engineering, and the Engineer in Responsible Charge of the project, Mr. Mike Bustos.

Prior to Mr. Bustos’ review, Everlevel made it apparent that they were willing to work with the City to remedy the cost discrepancy from the Engineer’s Estimate to their bid in an attempt to lower the cost. Staff met with Everlevel on November 21, 2022 and discussed numerous potential impacts they felt could be mitigated. Staff will be calling Caltrans to discuss a possible daily shut down of SR178 from Argus St. to Ridgecrest Blvd., and the possibility of shutting down intersections along California Ave. Ultimately, the driver for cost has to do with the sewer bypass system. As indicated by Everlevel, if side streets could be shut down it would alleviate the need to install underground bypass piping.

This could save the City close to $250,000.00 as the bypass piping could be installed above ground.

This would also save cost on road repair. Another driver of cost has to do with the location of the sewer. In China Lake Blvd. the sewer main is located about 3’ from the edge of pavement, this will place a track of the excavator (the equipment that is used to dig the trench) on the sidewalk and will Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
warrant a full reconstruction of the sidewalk curb and gutter from Argus St. through the turn pocket in front of Rite Aid. All of our initial estimates failed to take this into account. With these, and the numerous changes we made to the design because there were so many point repairs (a full replacement of the pipe from Argus to California) staff can see why the Engineers Estimate is far below the bid price.

After Mr. Bustos’ review, it was recommended that the contract be awarded to the lowest responsible bidder, EverLevel Holdings.

Staff conducted extensive research on past Everlevel projects. Council recently awarded the Ward Ave. Phase I contract to Everlevel and we have no reason to think this project will go any different.

Throughout the bidding process Everlevel has been very forthcoming with potential impacts that could arise on the project and they wanted to have the answers prior to bidding so they could put together the best possible number. It really was a breath of fresh air, due to their questions we issued three addendums addressing concerns prior to bid opening which will save the city countless time and material extras. Below you will find some of the responses we received from past Everlevel Clients:

City of Porterville – Daniel Cervantez – “EverLevel performed the work with little problems. There is only a slight issue with one of their subs which is why the project has not been accepted. They performed the work for the expansion of our Transit Center Charging Stations. They are currently working on our Sewer Annexation Project and so far, they have been performing. They are about 40% done with the project. I would work with Everlevel again.”
City of Ventura – Mark Garcia – “There were no issues resulting from Everlevel’s efforts. Everlevel was very accommodating to field changes. Everlevel installed 7 concrete pads for support of emergency generators at various City water pump stations. The work involved over excavation and compaction, electrical conduit placement, steel bar and concrete placement. Quinn Caterpillar placed the generators. Everlevel’s electrical subcontractor connected each generator to their respective pump station switch gear/transfer switches. Yes, the City would work with Everlevel again.”
Caltrans – Adam Zumstein – “I had no issues working with Everlevel. From what I was told the inspectors in the field had no issues either. Graded winter pullouts on highway 6 and 395. Yes, I would work with them again.”
Staff recommends the contract be awarded for the base bid to the lowest responsible and responsive bidder. Said recommendation is to award the construction contract to Everlevel Holdings Inc., the low base bid in the amount of Six Million Two Hundred and Ninety-four Thousand Two Hundred & Thirty-five Dollars and no Cents ($6,294,235.00).

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Together with the award of the Contract staff is also requesting a Ten (10%) percent contingency for unknowns which we may encounter on the project. Anytime you are digging 18’ deep you are bound to run into something. We hope to only need a small portion of this, but being this is an older part of town where as-builts are not the greatest we would like to cover all of our bases. Said 10% amount is $629,423.50.

Additionally, Staff requests $314,908.00 for Construction Engineering which will provide materials testing and continuous inspection on the project. This will insure the work being performed meets all of our specifications and will also provide valuable experience to our Engineer 1 who has never been involved with a construction project of this magnitude.

If Council approves, a purchase order will be issued to Everlevel Holdingsfor the total contract amount of $6,923,658.50 ($6,294,235.00 + $629,423.50) inclusive of: the base bid price and contingency. An additional purchase order will also be issued to Willdan Engineering for the purpose described previously in the amount of $314,908.00.

FISCAL IMPACT:
$6,923,658.50 for Construction Costs and 10% contingency (up to a maximum of $629,423.50), and $314,908.00 for Construction Engineering funded from the Wastewater Enterprise fund.

ACTION REQUESTED:

1. Allocate Wastewater Enterprise funds inclusive of the 10% contingency in the amount of $6,923,658.50 for Project Construction.

2. Allocate Wastewater Enterprise funds for Construction Engineering and Observation for a maximum total of up to $314,908.00.

3. Authorizes the award of a construction contract to EverLevel Holdings Inc., to construct the Phase II Sewer Project in the amount of Six Million Two Hundred Ninety-four Thousand Two Hundred Thirty-five Dollars and no cents ($6,294,235.00).

4. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Everlevel Holdings Inc in the amount of $6,923,658.50.

5. Authorizesthe Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Willdan Engineering in the amount of $314,908.00.

6. Authorizes the City Manager, Ronald Strand, to execute the contracts.

CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: December 7, 2022 This Page Intentionally Left Blank
RESOLUTION NO. 22-xx

Page 1 of 2 ends

A RESOLUTION TO ACCEPT THE BASE BID AS SUBMITTED BY
EVERLEVEL HOLDINGS INC. ALLOCATE WASTEWATER ENTERPRISE
FUNDS FOR: THE BASE BID, A TEN PERCENT (10%) CONTINGENCY ($629,423.50) AND A CONSTRUCTION ENGINEERING CONTRACT WITH WILLDAN ENGINEERING ($314,908.00). AWARD A CONSTRUCTION

CONTRACT TO EVERLEVEL HOLDINGS TO CONSTRUCT THE PHASE II

SEWER PROJECT IN THE AMOUNT OF SIX MILLION TWO HUNDRED AND

NINETY-FOUR THOUSAND TWO HUNDRED AND THIRTY-FIVE DOLLARS ($6,294,235.00), AND AUTHORIZE THE CITY MANAGER, RONALD STRAND,

TO EXECUTE THE CONTRACT
WHEREAS, On Thursday, November 17, 2022 bids were opened to construct the phase II sewer project; and,
WHEREAS, A total of one bid was received and the results are as follows:

Bidder Base Bid Total Bid
EverLevel Holdings $6,294,235.00 $6,294,235.00
Engineers Estimate $3,864,673.00 $3,864,673.00
WHEREAS, The bid was reviewed and analyzed by Willdan Engineering Project Manager, Mike Bustos, for a recommendation of the lowest responsible and responsive bidder.

EverLevel Holdings with a base bid of $6,294,235.00 was recommended as the lowest responsive and responsible bidder; and,
WHEREAS, An amount of $629,423.50 or ten percent (10%) of the $6,294,235.00 bid amount is needed for construction contingencies; and,
WHEREAS, a Construction Engineering Contract is necessary for testing, inspection and project management with Willdan Engineering in the amount of $314,908.00; and, WHEREAS, The amount of Wastewater Enterprise funds needed is $7,238,566.50 for the base bid, construction contingency and project management contract; and, WHEREAS, A purchase order will be issued to Everlevel Holdings Inc. for the total bid amount plus 10% contingency in the amount of $6,923,658.50 to construct the Phase II Sewer Project; and,
WHEREAS, A purchase order will be issued to Willdan Engineering for a total amount of $314,908.00 to provide Construction Engineering, Observation and Inspection for the project.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Allocate Wastewater Enterprise funds inclusive of the 10% contingency in the amount of $6,923,658.50 for Project Construction.

Resolution No 22-xx_ Page 2 of 2

2. Allocate Wastewater Enterprise funds for Construction Engineering and Observation for a maximum total of up to $314,908.00.

3. Authorizes the award of a Construction Contract to Everlevel Holdings Inc., to construct the Phase II Sewer Project in the amount of Six Million Two Hundred Ninety-four Thousand Two Hundred Thirty-five Dollars and no cents ($6,294,235.00).

5. Authorizes the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for Willdan Engineering in the amount of $314,908.00.

6. Authorizes the City Manager, Ronald Strand, to execute the contracts.

APPROVED AND ADOPTED this 7
th day of December, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon
City Clerk
7 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT:

Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) PRESENTED BY:

L. Scott Hayman, City Council / IWVGA Representative
SUMMARY:

Report and discussion regarding Board meetings of the IWVGA. Including, Board discussion and consideration of issues of importance requiring action by the IWVGA.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: Dec. 7, 2022
This Page Intentionally Left Blank
8 This Page Intentionally Left Blank

CITY COUNCIL/SUCCESSOR REDEVELOPMENT AGENCY/FINANCING

AUTHORITY/HOUSING AUTHORITY AGENDA ITEM
SUBJECT: A Public Hearing And Resolution Approving The Fiscal Year 2023-2024 Annual Application Regarding The Kern County Community Development Block Grant (CDBG) Program PRESENTED BY: Nerissa Wegener, Parks and Recreation Director SUMMARY:

A noticed public hearing for December 7, 2022 was established to discuss and prioritize proposed Community Development Block Grant (CDBG) Projects for the Fiscal Year 2023-2024 Annual Application for Community Development Programs within the County of Kern. The anticipated fair share amount for FY 2023-2024 is $101,959.

Public comments are solicited and will be heard and accepted before approval of the selected project. The Resolution is presented to confirm the allocation of funds at the conclusion of the public hearing and must be filed, along with the project application, with the County of Kern.

It would be appropriate to open the public hearing, receive public comments, review and discuss projects as may be desired and determined.

It is staff’s recommendation that the CDBG funding allocation should be considered for improvements to the Leroy Jackson Sport Complex Upper Softball Field. Staff recommends that the CDBG funding in the amount of $101,959 is used to include shade structures over the spectator seating and dugouts on the upper softball field. At of this time, staff are working on many improvements for this area including shade on the two lower softball field dugouts and spectator seating.

The estimated cost of the project is $165,462 with the full cost of the project being augmented with Park Impact Fees or another funding source.

The softball fields that are located at the Leroy Jackson Sports complex are used by a lot of different people in our community of all ages and demographics. This area is also used for softball tournaments and people from other communities travel here to play. The Leroy Jackson Sports Complex is in the middle of several upgrades, from adding shade, completing the walking path, drinking fountains, and lighting. This is just one more thing that needs to be completed.

Staff considered other possible projects using the CBDG funding such as adding play equipment next to the Splash Pad in Freedom Park.

Both project ideas went before the Quality of Life Committee on November 1, 2022 and the committee approved the project to be considered at the public hearing for the CBDG grant.

FISCAL IMPACT: None
ACTION REQUESTED: Hold The Public Hearing And Adopt The Resolution Approving The Fiscal Year 2023-2024 Annual Application And Approve The Kern County Community Development Block Grant Application and Direct Staff to Submit the Application CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested Submitted by: Nerissa Wegener Action Date: December 7, 2022 This Page Intentionally Left Blank
RESOLUTION NO. 22-xx

A PUBLIC HEARING AND RESOLUTION APPROVING THE FISCAL
YEAR 2023-2024 ANNUAL APPLICATION REGARDING THE KERN

COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

PROGRAM
WHEREAS, the Kern County Department of Community Development requires that public comment be obtained for proposed Community Development Block Grant (CDBG) Projects for the FY 2023-2024; and,
WHEREAS, the City Council of the City of Ridgecrest on December 7, 2022 held a duly noticed Public Hearing for the purpose of obtaining public input and identifying unmet needs of the community; and,
WHEREAS, the anticipated fair share amount for FY 2023-2024 is $101,959; and, WHEREAS, after the Public Hearing and input from city staff, City Council elected to use the funding allocation for improvements to the upper softball field located at the Leroy Jackson Sports Complex – dugout and bleacher shade covers; and, WHEREAS, the estimated cost of the project is $165,462 with the full cost of the project being augmented with Park Impact Fees or another funding source; and, WHEREAS, if this project is approved it will be included in the FY24 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest does hereby agree to the above and adopt this resolution; and,

1. Authorizes the City Manager to execute and sign the CBDG application and related documents.

APPROVED AND ADOPTED this 7
th day of December 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Eric Bruen, Mayor
ATTEST:

Ricca Charlon
City Clerk
This Page Intentionally Left Blank

KERN COUNTY

COMMUNITY DEVELOPMENT BLOCK GRANT

APPLICATION
City of Ridgecrest
Ricca Charlon, City Clerk
100 W. California Ave., Ridgecrest, CA 93555
760-499-5002 or [email protected]
Nerissa Wegener, Parks and Recreation Director
100 W. California Ave., Ridgecrest, CA 93555
760-499-5171 or [email protected]
Project Name: City of Ridgecrest – Leroy Jackson Sports Complex Softball Shade Project

PROJECT PURPOSE AND BENEFIT
A. What is the purpose of the project? Provide a brief statement of the problem to be addressed and describe what the project will accomplish. (See attached list of Eligible Activities and National Objectives, Appendix A.)
The CDBG money will be helping to provide shade over the dugouts and bleachers at Leroy Jackson Sports Complex softball field. This will allow the city to address the publics request to provide these items as well as produce a safer environment at the soft ball field by providing a shaded area for parents to sit and watch their children and allow an area for players and coaches to cool off and get out of the direct sunlight. Providing this shade will also allow extended use of the field in the summer months when the temperatures reach the triple digits.

B. Provide a map showing the specific geographic service area boundaries of your project. (See attached description of Determining Service Areas, Appendix B.) Ridgecrest City Limits C. Describe who or what group(s) will benefit from the project. Include characteristics such as race, gender, income, age, etc. (See attached form pursuant to HUD requirements of Outcome Performance Measurement, Appendix C.) The public, tourists, and community members all of which have users who vary in race, gender, age and income.

PROJECT DESCRIPTION
Describe all components of the project, in a detailed narrative. Indicate “N/A” if the question is not applicable to your project:

A. Where is the project to be located?
302 E. French St. Ridgecrest, CA 93555
APN# 396-011-14
Maps and photographs attached
B. MAJOR WORK ITEMS (one or more may apply):

1. For acquisition of property, a building, or public easement, provide the following: N/A

2. For new construction, provide the following: N/A

3. For rehabilitation, renovation or expansion of an existing facility, provide the following:

Some of the deficiencies we would like to correct at the Leroy Jackson Sports Complex include shade/coverings for community members at the softball field. These renovations will help utilization during our months where we have extreme heat and wind and allow the community to have extended use of the softball field. Currently this facility is maintained by the City of Ridgecrest and no third-party agreement is needed.

C. For larger scale projects, will this project be phased? This project will be completed simultaneously and no phasing will be needed.

D. Who will implement this project (complete design, conduct bid advertising, contracting, etc.)? The Parks Director will oversee the project. The design is not currently complete and will be contracted out.

E. Please describe all alternative sites and alternative project designs that were considered:

The Freedom Park Splash Pad which included adding a small playground within the park boundary. This project was not chosen as the Splash Pad, built in 2019, is not an area utilized year-round.

FUNDING SOURCES/PROJECT COST ESTIMATE
A. Please explain why CDBG assistance is needed for this project? Due to the COVID19 pandemic and the 2019 July 3rd & 4th earthquakes, the City of Ridgecrest has suffered a loss of revenue due to having to cancel many of our programs. This has limited our recreation department’s ability to provide necessary upgrades to our facilities. CBDG assistance is needed for this project as we feel it is important to be able to provide our community with adequate facilities that fit our extreme climate and current circumstances.

B. Itemize all sources of funding expected to be available and used for this project.

NOTE: Total funding as shown above must match the “Total Project Cost” shown on the next page of the application.

For all non-CDBG funding sources provide:

C. Please identify the source of funds for annual operating & maintenance costs (if any) associated with this project? City of Ridgecrest General Fund.

D. Provide an itemized cost estimate using the format shown on next page.

Source of Funds Amount of Funding Expected
Community Development Block Grant $
Other Federal Source(s) $
State Source(s) $
Local/Applicant Source(s) $
Total Funding $
101,959
101,959

PROJECT COST ESTIMATE
Note: Pricing estimates should take into account federal and state prevailing wage requirements.

Prepared By: Nerissa Wegener, Director Date Prepared: November 2022

Construction Cost $ 14,750
Real Property Acquisition (if applicable) $ 0
Design Cost (10% of construction cost) $ 1,475
Advertisement $ 250
Construction Inspection (15% of construction cost) $ 2,213 Contract Administration/HUD Monitoring (5% of construction cost) $ 738 Contingency (10% of construction cost) $ 1,475
Escalation (6% of construction cost) $ 885
Project Delivery Cost (Planning and Natural Resources Department – CD Costs) $ 0

TOTAL PROJECT COST** $ 101,959

Description of Item Quantity Unit of Measure* Unit Price Total Price Dug out shade covering 2 Each $26,725.50 $53,451
Bleacher shade covering 2 Each $13,361 $26,722

Total materials

$80,173
Flat land covered with mainly dirt and grass. Roads run on the North, East, and South side of the site.

G. Will these improvements:

1.) Increase residential densities? No

2.) Make a vacant building habitable? Or No

3.) Convert the type of use of a building to habitation? No

PLANNING ISSUES
A. What is the current zoning of the project site? RSP (Recreation, Schools and public use) What is the current Specific or General Plan Designation of the project site? Parks Are the proposed uses consistent with the current Land Use Categories assigned under the local plan? Yes
B. Will a general plan amendment, zone change, conditional use permit or zoning variance / modification be required for the proposed use of the site? N/A

C. Are there any Federal or State review and approval process required for the proposed project? N/A D. What is the proposed source of water for the project? IWV Water District for potable water, well systems for landscape and irrigation.

What is the proposed method of sewage disposal? N/A
Are new connections proposed in association with the project? N/A E. Have you received all clearances and/or commitments from affected public utility companies (electricity, sewer, water, etc.) or railroads to complete this project? N/A

ENVIRONMENTAL DATA
Prior to HUD’s release of Grant conditions and/or funds for a CDBG-funded project, a review of the project’s potential impact on the environment must be conducted, and the County of Kern must certify to HUD that it has complied with all applicable environmental procedures and requirements. Complete answers to the following questions must be provided in order to initially assess a proposed project’s potential environmental issues/concerns. Project conditions or mitigation, if any, may be an additional project cost.

A. Land Use

1. What use(s) currently occupy the project site (e.g., vacant, industrial, residential, etc.)? Recreation

2. What land uses (e.g., agriculture, residences, school, etc.) are north, south, east, & west of the site? Schools to the North and East, Residences to the South, Parks to the West

3. How many structures are on the site? None

4. Please provide the year built of all buildings or structures on the site. N/A

B. Environmental Studies/Reports: None
C. Are there any storage tanks/containers (larger than 100 gallons) on the project site or in a mile of the project’s vicinity? One 20,000 gallon water tank and one 16,000 gallon water tank.

D. Describe any surface waters on the site or in the surrounding area (e.g., wetlands, rivers, drainage basins, lakes, etc.) N/A E. Noise Sources: N/A
F. Describe the project site’s topography and vegetation.

Appendix C

OUTCOME PERFORMANCE MEASUREMENT
(This section must be completed in order to be considered for funding) HUD requires recipients of federal funds to assess the objectives and outcomes of all projects undertaken. A Performance Measurement System has been designed by HUD to establish and track measurable goals and objectives for the CDBG, ESG, and HOME Programs. Applicants are required to identify the objectives and outcomes of their proposed projects and to predict benefits and measure performance. If a project is approved for funding, the applicant must agree to collect and report all data required in accordance with the requirements set forth by HUD and as stipulated in the project agreement.

1. Project Objectives:

Why is the proposed project/program needed?
This project is needed so that our facilities can be used in our extreme weather conditions and climate.

It is important to our community that our facilities meet their needs so that they may improve their quality of life, health and physical education through sports and fitness.

2. Project Outcomes:

What changes do you expect will be achieved as a result of the proposed project or program? We expect that this project will increase quality of life for all Ridgecrest residents. It will allow extended use of our facilities and assist with the health and wellness of the community. This will encourage groups and organizations to utilize our softball fields which helps our local economy by drawing in out of town guests and other softball groups. It also allows socialization in a healthy outdoor environment.

3. Project Benefit:
a. How many persons or households is the proposed project/program expected to benefit? Ridgecrest projected population of 29,136
b. How many jobs is the proposed project/program expected to create and/or retain? N/A c. How many dwelling units is the proposed project/program expected to create and/or rehabilitate? 0 Additional Application Information Required for Outcome Performance Measurement:

1. Will the project provide a new service or benefit to residents? No

2. Will the project provide improved service or benefit to residents? Yes

3. Will the project upgrade a currently substandard service, facility or improvements? Yes

4. Will the facility provide overnight shelter or other emergency housing? No

Ridgecrest City CouncilDecember 7, 2022

Ridgecrest City Council
December 7, 2022