Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
April 5, 2023
Regular Session 6:00 p.m.
City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, City Clerk
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.
Watch meetings on-line:
All of our meetings are streamed live at https://ridgecrest-ca.gov/369/Watch or on YouTube at https://www.youtube.com/cityofridgecrest/live and are also available for playback after the meeting.
Call in for public comments:
To participate with verbal comments, please call (760) 499-5010. This phone line will allow only one caller at a time, so if the line is busy, please continue to dial. We will be allowing a 20-30 second delay between callers to give time for media delays and callers to dial in. If you wish to comment on multiple items you will need to call in as each item is presented.
CITY COUNCIL
Eric A. Bruen, Mayor
Solomon P. Rajaratnam, Mayor Pro-Tem
Kyle Blades, Vice Mayor
L. Scott Hayman, Council Member
John ‘Skip’ Gorman, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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RIDGECREST CITY COUNCIL
SUCCESSOR REDEVELOPMENT AGENCY
FINANCING AUTHORITY
HOUSING AUTHORITY
AGENDA
Wednesday, April 5, 2023 Regular Session – 6:00 p.m.
CALL TO ORDER
• Roll call
APPROVAL OF AGENDA
REGULAR SESSION
• Pledge Of Allegiance
• Invocation
PRESENTATION
1. National Public Safety Telecommunications Week - RPD Dispatchers – Samantha Aston, Amber Peterson, Diane Pudgorski, Joshua Rutherford, & Keslie Stivers Council
2. Police Life Saving Award McLaughlin
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.
COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.
3. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 15, 2023 Charlon
4. Authorization For The City Manager, Ron Strand, To Sign The Notice Of Completion For The Replacement Of The Roofs On The Concession/Restroom Building Located At Leroy Jackson Sports Complex And The Replacement Of The Gazebo And Bathroom Building Roofs Located At Upjohn Park And For The City Clerk To File The Notice Of Completion And For City Staff To Release Retention In The Amount Of Three Thousand Two Hundred And Two Dollars ($3,202.00) To The Contractor, AV Roofing Within Thirty (30) Days After Recordation Of The Notice Of Completion Wegener
5. Proposed Approval Of Increased Appropriations To The Fiscal Year 2022-2023 Budget For Building Professional Services Reed
6. Resolution Authorizing Submission Of The Fiscal Year 2022-2023 Transportation Development Act Article 4 Claim To The Kern Council Of Governments Freese
AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – April 5, 2023
7. A Declaration Of Equipment And Vehicles As Surplus According To The FY22 Adopted Budget Purchasing Policy And Resolution 22-41 Reed
DISCUSSION / ACTION ITEMS
8. A Resolution Of The Ridgecrest City Council To Appropriate A Portion Of The American Rescue Plan Act Funds To Add A Bathroom/Concession Building At The Leroy Jackson Sports Complex Softball Fields Wegener
9. A Resolution Of The City Of Ridgecrest, California, Adopting The 2023 Sewer System Management Plan Update; The Fats, Oils & Grease Best Management Practices Manual; & The Overflow Emergency Response Plan Reed
ORDINANCE
10. Introduction And First Reading Of An Ordinance Of The Ridgecrest City Council Amending The Ridgecrest Municipal Code Concerning An Extension Of Tentative Parcel Maps & Tentative Tract Maps Spurlock
COMMITTEE REPORTS - Committee Meeting dates are subject to change and will be announced on the City website
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.
Location: City Hall Council Chambers
➢ Report from 3/23/23
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.
Location: City Hall Council Chambers
➢ Report from 04/03/23
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Tuesday each month at 5:30 p.m.
Location: Kerr McGee Center Meeting Rooms
➢ Report from 04/04/23
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Thursday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Next meeting 04/06/23
AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – April 5, 2023
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Next meeting 04/11/23
Ridgecrest Area Convention and Visitor Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 4th Wednesday each month at 9:00 a.m.
Location: California Welcome Center
➢ Next meeting 04/26/23
OTHER COMMITTEES, BOARDS, OR COMMISSIONS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
MAYOR AND COUNCIL COMMENTS
ADJOURNMENT
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A Proclamation of
The City of Ridgecrest, California
HONORING NATIONAL PUBLIC SAFETY
TELECOMMUNICATIONS WEEK
APRIL 9-15, 2023
WHEREAS, the Dispatchers of the Ridgecrest Police Department play an essential role in safeguarding the rights and freedoms of the City of Ridgecrest; and, WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people of the community by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and, WHEREAS, the Dispatchers of the Ridgecrest Police Department unceasingly provide a vital public service.
NOW, THEREFORE, the City of Ridgecrest City Council, does hereby proclaim April 9th through April 15th 2023, as National Public Safety Telecommunications Week in the City of Ridgecrest in honor of the Ridgecrest Police Department Dispatchers – Samantha Aston, Amber Peterson, Diane Pudgorski, Joshua Rutherford, & Keslie Stivers.
Proclaimed this 5
th Day of April, 2023
Eric A. Bruen
Mayor
Kyle Blades
Vice Mayor
Solomon P. Rajaratnam
Mayor Pro Tem
L. Scott Hayman
Council Member
John ‘Skip’ Gorman
Council Member
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT:
Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 15, 2023
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:
Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated March 15, 2023 FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: April 5, 2023
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RIDGECREST CITY COUNCIL
SUCCESSOR REDEVELOPMENT AGENCY
FINANCING AUTHORITY
HOUSING AUTHORITY
DRAFT MINUTES
Wednesday, March 15, 2023 Regular Session – 6:00 p.m.
ROLL CALL – 6:00 p.m.
Council Present: Mayor Eric A. Bruen; Mayor Pro-Tem Solomon P. Rajaratnam; Vice Mayor Kyle Blades; Council Member Skip Gorman; Council Member L. Scott Hayman
Absent: None
Staff Present: City Attorney M. Koczanowicz; City Manager Strand; City Clerk Charlon; Captain Dampier; PW Director Reed; P & R Director Wegener; Finance Director Freese
APPROVAL OF AGENDA
Motion To Approve Agenda Rajaratnam - Hayman 5 Ayes
NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Council Member Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.
PRESENTATION
1. Employee Years of Service
2. Life Saving Award
3. Transit Driver Appreciation
4. Annual Comprehensive Financial Report (ACFR)
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Public comments – M. Sinnott
COUNCIL ANNOUNCEMENTS/DIRECTION
Bruen – Community Cleanup this Saturday
CONSENT CALENDAR
5. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 1, 2023 Charlon
6. Proclamations for the Month of March Charlon
Motion To Approve Consent Calendar Blades - Rajaratnam 5 Ayes
DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – March 15, 2023
PUBLIC HEARING
7. A Public Hearing And Approval Of A Resolution Of The City Of Ridgecrest City Council To Consider Public Comments And Establish A Finding For Unmet Needs That Are Reasonable To Meet With The Public Transportation System For Fiscal Year 2023-2024 Smith • Open Hearing – 7:00 p.m.
• Report reviewed
• No public comments heard during hearing or received by City Clerk • Hearing closed – 7:03 p.m.
• Motion to approve with amendment to change 5th Whereas date to 3/15/23 Blades - Hayman 5 Ayes
DISCUSSION / ACTION ITEMS
8. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Hayman
9. A Resolution To Accept The Base Bid, As Submitted By Elecnor Belco Electric Inc., Utilize The Budgeted Highway Safety Improvement Project (HSIP) Funds Of $819,020.00, Which Will Be State Reimbursed, And Allocate General Fund Reserves Up To $226,246.00 For The Remainder & A 5% Contingency. A Maximum Total Of Up To $1,045,266.00 For The Project; And Award A Construction Contract To Elecnor Belco Electric Inc., To Construct The HSIP Project In The Amount Of Seven Hundred & Eighty-Five Thousand Six Hundred Dollars And No Cents ($785,600.00); And Authorize The City Manager, Ronald Strand, To Execute The Contract Reed
• Blades - Rajaratnam 5 Ayes
ORDINANCE
10. Introduction And First Reading Of An Ordinance Of The Ridgecrest City Council Amending The Ridgecrest Municipal Code Concerning An Extension Of Tentative Parcel Maps & Tentative Tract Maps Spurlock
• General consensus to carry over 1
st reading to the April 5th meeting
COMMITTEE REPORTS - Committee Meeting dates are subject to change and will be announced on the City website
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Thursday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Report from 03/02/23 - Canceled
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Tuesday each month at 5:00 p.m.
Location: Kerr McGee Center Meeting Rooms
➢ Report from 03/07/23 Pool Town Hall
DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – March 15, 2023
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 2nd Wednesday of the Month @ 5:15 p.m.
Location: City Hall Council Chambers
➢ Report from 03/08/23 – Meeting change to 1st Monday @ 5:15 p.m. starting in April Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Report from 03/14/23
Ridgecrest Area Convention and Visitor Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 4th Wednesday each month at 9:00 a.m.
Location: California Welcome Center
➢ Next meeting 03/22/23
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.
Location: City Hall Council Chambers
➢ Next meeting 3/23/23
OTHER COMMITTEES, BOARDS, OR COMMISSIONS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 8:30 p.m.
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: Authorization For The City Manager, Ron Strand, To Sign The Notice Of Completion For The Replacement Of The Roofs On The Concession/Restroom Building Located At Leroy Jackson Sports Complex And The Replacement Of The Gazebo And Bathroom Building Roofs Located At Upjohn Park And For The City Clerk To File The Notice Of Completion And For City Staff To Release Retention In The Amount Of Three Thousand Two Hundred And Two Dollars ($3,202.00) To The Contractor, AV Roofing, Within Thirty (30) Days After Recordation Of The Notice Of Completion
PRESENTED BY: Nerissa Wegener, Parks and Recreation Director SUMMARY: The Contractor, AV Roofing, has finished the project that consisted of replacement of the roofs on the concession/restroom building located at Leroy Jackson Sports Complex and the replacement of the gazebo and bathroom building roofs located at Upjohn Park on March 20, 2023.
The project accounting is as follows:
The original contract amount: $52,118
Increased appropriation: $6,922
Construction Contingency: $5,000
(AV Roofing exceeded the guesstimated man hours for the given construction contingency totaling $6,089.01 but given the not to exceed on Change Order 1 charges were $5,000.) Revised total contract amount: $64,040
With the work being completed, and with the exception of the 5% retention in the amount of $3,202.00; the Contractor, AV Roofing, has been paid in full.
The City Staff will authorize release of retention within thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.
FISCAL IMPACT: Impact to the American Rescue Plan Act Funds in the amount of $3,202,00.
ACTION REQUESTED:
1. Authorizes the City Manager to sign the Notice of Completion
2. Authorizes the City Clerk to file the Notice of Completion
3. Authorizes City Staff to release retention in the amount of $3,202.00 to the Contractor, AV Roofing, within thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.
CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Nerissa Wegener Action Date: April 5, 2023 (Revised Jan2019)
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RESOLUTION NO. 23-Xx
AUTHORIZATION FOR THE CITY MANAGER, RON STRAND TO SIGN THE
NOTICE OF COMPLETION FOR THE REPLACEMENT OF THE ROOFS ON
THE CONCESSOIN/RESTROOM BUILDING LOCATED AT LEROY JACKSON
SPORTS COMPLEX AND THE REPLACEMENT OF THE GAZEBO AND
BATHROOM BUILDING ROOFS LOCATED AT UPJOHN PARK AND FOR THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION AND FOR CITY STAFF
TO RELEASE RETENTION IN THE AMOUNT OF THREE THOUSAND TWO HUNDRED AND TWO DOLLARS ($3,202.00) TO THE CONTRACTOR, AV ROOFING WITHIN THIRTY (30) DAYS AFTER RECORDATION OF THE
NOTICE OF COMPLETION
WHEREAS, the Contractor, AV Roofing, has finished the project that consisted of replacement of the roofs on the concession/restroom building located at Leroy Jackson Sports Complex and the replacement of the gazebo and bathroom building roofs located at Upjohn Park on March 20, 2023; and,
WHEREAS, with the work being completed and, with the exception of the retention amount of Three Thousand Two Hundred and Two Dollars ($3,202.00), the Contractor AV Roofing has been paid in full; and,
WHEREAS, the City Staff will authorize release of retention within thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:
1. Authorizes the City Manager to sign the Notice of Completion; and
2. Authorizes the City Clerk to file the Notice of Completion for recordation for of replacement of the roofs on the concession/restroom building located at Leroy Jackson Sports Complex and the replacement of the gazebo and bathroom building roofs located at Upjohn Park Project; and
3. Authorizes City Staff to release retention in the amount of five thousand sixty-nine dollars and forty cents. ($3,202.00) to the Contractor, AV Roofing, within thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.
APPROVED AND ADOPTED this 5th day of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Eric Bruen, Mayor
ATTEST:
Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: Proposed Approval Of Increased Appropriations To The Fiscal Year 2022-2023 Budget For Building Professional Services
PRESENTED BY: Travis Reed
SUMMARY:
The City of Ridgecrest uses outside consultants for building plan check and inspections services, Kern County Building Inspections and Willdan Engineering. These consultants are paid through the Building Professional Services account (100.30.3004.5101.000). This account was budgeted for $300,000.00 in expenses for the fiscal year 2022-2023.
Building permit activity has increased this year, and subsequently the cost of consulting services has increased. Staff projects that an additional $180,000.00 is needed to cover costs associated with building inspections and plan check consultant services.
The additional expenses will not come from General Funds. These expenses will be offset by the revenue collected in Construction Permits (100.30.3004.4201.200 & 202).
Budgeted Professional Services $300,000.00
Projected Professional Services $480,000.00
Increase $180,000.00
FISCAL IMPACT:
$180,000 that will be offset by the Construction Permits revenue account ACTION REQUESTED:
Approval of increased appropriations as requested
CITY MANAGER’S RECOMMENDATION:
Action as requested
Submitted by: Lovette Alligood Action Date: 4/5/23
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RESOLUTION NO. 23-XX
A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING A
BUDGET AMENDMENT INCREASING APPROPRIATIONS IN THE ANNUAL BUDGET
WHEREAS, the City Council of the City of Ridgecrest has duly adopted its annual budget per resolution; and,
WHEREAS, Resolution 22-41 spells out the circumstances whereby total fund appropriations may be, and can be, increased; and,
WHEREAS, certain increases in annual appropriations and estimated revenues to the budget require City Council Resolution prior to implementation; and, WHEREAS, the adopted budget for Building Permits/Inspections Professional Services for fiscal year 2022-2023 is $300,000; and,
WHEREAS, the City has an increase in Construction Permits & Plan Checks revenue due to an increase in building permits for the fiscal year; and, WHEREAS, at the current trend the city is going to need an additional $180,000 to cover the professional services contractors for building inspection and plan check services for the rest of the fiscal year, which means we are projecting to pay $480,000 in consultant cost for fiscal year 2022-2023; and,
WHEREAS, sufficient cash balance is available to meet these obligations and these expenses will be offset by the revenue collected in Construction Permits & Plan Checks.
NOW, THEREFORE, BE IT RESOLVED, the appropriation budget adjustments as listed below are herein approved
➢ 100.30.3004.5101.000 - $180,000
APPROVED AND ADOPTED, this 5
th day of April, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Eric Bruen, Mayor
ATTEST:
Ricca Charlon, CMC
City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: Resolution Authorizing Submission Of The Fiscal Year 2022-2023 Transportation Development Act Article 4 Claim To The Kern Council Of Governments PRESENTED BY: Cheri Freese, Finance Director
SUMMARY:
The Transportation Development Act (TDA) is a statewide program that added a quarter cent sales tax for the purpose of funding transit needs within local jurisdictions throughout the state. Those funds are distributed to Regional Transportation Planning Agencies (RTPA) who is responsible for the allocation and distribution of the said funds to the local transit systems.
Pursuant to California Government Code Section 29532, the Kern Council of Governments (KernCOG) is the designated regional transportation planning agency for purposes of administering the Act within the Kern County region.
The TDA allows that a certain portion of those funds be retained by the RTPA for administration purposes, and a certain amount may be retained for pedestrian and bicycle transportation improvements. The balance of the funds are available to the local transit systems, with the provision under Article 4 of that Act that if there is money left over after the needs of the local transit systems have been met and unmet transit needs have been addressed, the remaining funds shall be distributed to the City and County for road maintenance purposes under an established formula.
The approval of this item will allow the Finance Director to submit the attached claim to the KernCOG.
FISCAL IMPACT:
$2,003,724 in revenue will be received by the City of Ridgecrest to fund transit operations.
ACTION REQUESTED: Approve the attached resolution.
CITY MANAGER’S RECOMMENDATION:
Action as requested
Submitted by: Cheri Freese, Finance Director Action Date: April 5, 2023 This Page Intentionally Left Blank
RESOLUTION NO. 23-xx
A RESOLUTION OF THE RIDGECREST CITY COUNCIL
AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2022-2023
TRANSPORTATION DEVELOPMENT ACT CLAIMS TO THE KERN
COUNCIL OF GOVERNMENTS
WHEREAS, the State of California enacted the Transportation Development Act (TDA) in 1972 to provide funds for transportation needs each fiscal year; and, WHEREAS, the Kern Council of Governments (KernCOG) is designated as the Transportation Planning Agency for the City of Ridgecrest to receive claims for approval pursuant to TDA rules and regulations; and,
WHEREAS, KernCOG has adopted funding of apportionment for the Local Transportation Funds for Fiscal Year 2022-2023; and,
WHEREAS, after transportation needs have been met, any unused funds may be used for streets and roads improvements.
NOW, THEREFORE, BE IT RESOLVED that the attached Fiscal Year 2022-2023 TDA Article 4 claim be hereby approved and that the Finance Director is hereby authorized to forward the claims to KernCOG.
APPROVED AND ADOPTED this 5th day of April, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Eric Bruen, Mayor
ATTEST:
_______________________________
Ricca Charlon, City Clerk
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I. Claimant Information
Agency: City of Ridgecrest
Mailing Address: 100 West California Avenue
Office Address:
City, State, Zip Ridgecrest, CA 93555
Telephone: (760) 499-5022
II. Contact Person
Name: Cheri Freese
Title: Finance Director
Department: Finance
Mailing Address: 100 West California Avenue
Office Address:
City, State, Zip Ridgecrest, CA 93555
Telephone: (760) 499-5022
FAX: (760) 499-1520
E-Mail: [email protected]
WEB Site: http://ridgecrest-ca.gov
Kern Council of Governments
TRANSPORTATION DEVELOPMENT ACT
PUBLIC TRANSIT CLAIM
2022-2023
PART 1 OF 8 -- CLAIMANT INFORMATION
A. CLAIM: The City of Ridgecrest hereby claims Local Transportation B. COMPLIANCE
ASSURANCES: The City of Ridgecrest hereby certifies that, as a condition of City of Ridgecrest
Claimant
Signature Date
CITY MANAGER
Title
C. FINANCIAL
ASSURANCES: As the chief financial officer of the City of Ridgecrest Signature Date
FINANCE DIRECTOR
Title
PART 2 OF 8 - CLAIM AND ASSURANCES
For Fiscal Year 2022-2023
Kern Council of Governments
TRANSPORTATION DEVELOPMENT ACT
PUBLIC TRANSIT CLAIM
The person whose signature appears below has been authorized to provide the assurances cited above and to prepare, submit and execute this claim on behalf of:
I hereby attest to the reasonableness and accuracy of the financial information presented in this claim and declare it to be consistent with the uniform system of accounts and records adopted by the Controller of the State of California.
2. All funds will be expended in accordance with the budgets described in Part 6 of this claim, attached hereto and made a part hereof, by this reference.
These assurances are given in consideration of and the for the purpose of obtaining any and all funds apportioned and allocated for public transit purposes pursuant to Public Utilities Codes, Division 10, Part 11, Chapter 4 of the State of California.
1. All funds will be expended in compliance with the requirements of California Public Utilities Code Sections 99200 through 99408, California Code of Regulations Sections 6600 through 6756 and Kern Council of Governments' Transportation Development Act Rules and Regulations.
Fund and State Transit Assistance Fund apportionments and allocations for the 2021-2022 fiscal year plus all unencumbered funds and/or deferred revenues held in its local treasury for public transit uses. receiving funds pursuant to California Public Utilities Code Sections 99200, et. seq., and California Code of Regulations Sections 6600, et. seq., as amended, it shall ensure that:
CLAIMANT: City of Ridgecrest
$ -
(374,367)
128
1. FTA Planning Assistance -
2. FTA Operating Assistance 98,062
3. FTA Capital Assistance 85,000
4. 1. Other State, INCL Grants CMAQ 2,976
2. 1. LTF--Regional Planning (PUC 99262) 35,232
2. LTF--Operations/Capital (PUC 99260a) -
3. LTF--Capital Reserve Withdrawl (CCR 6648)
4. LTF--Social Service Transit (PUC 99275)
5. LTF--Contracted/Purchased Transit Services (PUC 99400c)
6. STAF--Operations (CCR 6730a)
7. STAF--Capital (CCR 6730b)
8. STAF--Contracted/Purchased Transit Services (CCR 6731b)
9. STAF--Social Service Transit (CCR 6731c)
10. County of Kern--Service Contract(s) 493,626
11. 1. Passenger Fares 28,037
2. Special Fares -
3. School Bus Service -
4. Freight Tariffs -
5. Charters -
1. -
2. $ 368,695
B. Unreserved/Unrestricted Retained Earnings
G. Operating Revenues:
H. Other Revenues (Source & Amount):
I. TOTAL FY 2022-2023 PROJECTED AVAILABLE RESOURCES -- enter here and Part 4, Line J (Sections A+B+C+D+E+F+G+H)
C. Interest Earnings -- interest earnings on claimant cash balances through June 30, 2021 D. Federal Grants & Reimbursements (Source & Amount):
E. State Grants & Reimbursements (Source & Amount):
F. Local Cash Grants & Reimbursements (Source & Amount) Kern Council of Governments
PART 3 OF 8--PROJECTED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2021-2022
I. FY 2022-2023 PROJECTED AVAILABLE RESOURCES
A. Deferred Revenues -- unexpended prior year cash receipts held in the claimant's treasury as of June 30, 2021 (from the most recent audit report) CLAIMANT: City of Ridgecrest
$368,695
1. Administrative Salaries & Wages 118,314
2. Operating Salaries & Wages 255,030
3. Other Salaries & Wages -
4. Fringe Benefits 76,300
1. Professional Services 40,459
2. Maintenance Services 82,169
3. Other Services 5,465
4. Vehicle Maintenance & Supplies 3,113
5. Utilities 15,002
6. Insurance 39,812
7. Purchased Transportation Services -
8. Miscellaneous 2,811
9. Expense & Inter-fund Transfers 190,144
10. Interest -
11. Lease & Rentals -
12. Other 42,493
1. 2.
3. 4.
5. 1.
Regional Planning Contribution (from FY 2022-2023 TDA
Estimate) 35,232
2. 906,343
$ (537,648)
K. Personnel:
L. Services & Supplies:
M. Capital Assets (Itemize by Object & Amount):
N. Other Uses (Object & Amount):
O. FY 2021-2022 PROJECTED EXPENSES & USES (Sections K+L+M+N) P. DEFERRED REVENUES AND AVAILABLE RESERVES AS OF JUNE 30, 2020-- enter here and on Line A, Part 5 (Sections J-O)
Kern Council of Governments
PART 4 OF 8--PROJECTED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2021-2022
J. TOTAL FY 2021-2022 PROJECTED AVAILABLE RESOURCES (From Part 3, Line I) II. FY 2021-2022 PROJECTED EXPENSES & USES
CLAIMANT: City of Ridgecrest
$ (537,648)
1,725
1. FTA Planning Assistance
2. FTA Operating Assistance 101,817
3. FTA Capital Assistance
4. 1. CMAQ 1,109,938
2. STATE OF GOOD REPAIR 1,330,293
1. Kern Couny Contract 178,000
2. 3.
1. Passenger Fares 22,430
2. Special Fares
3. School Bus Service
4. Freight Tariffs
5. Charters
1. OFFICE OF EMERGANCY SRVS 50,000
2. $ 2,256,555
G. Other Revenues (Source/Amount):
I. FY 2021-2022 NONCURRENT TDA & OTHER BUDGETED RESOURCES--enter here and on Part 6, Line J (Sections A+B+C+D+E+F+G)
B. Interest Earnings--interest earnings on claimant cash balances through June 30, 2020 C. Federal Grants and Reimbursements:
D. State Grants and Reimbursements (Source/Amount):
E. Non-TDA Local Cash Grants and Reimbursement (Source/Amount):
I. FY 2022-2023 NONCURRENT TDA & OTHER BUDGETED RESOURCES A. Deferred Revenues & Available Reserves-- unexpended prior year cash receipts and reserves held in the claimant's treasury as of June 30, 2020 (From Part 4, Line P) F. Operating Revenues:
Kern Council of Governments
PART 5 OF 8--BUDGETED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2022-2023
CLAIMANT: ='Claimant Information'!$B$12
$ 2,256,555.33
1. Administrative Salaries & Wages 138,923.50
2. Operating Salaries & Wages 265,470.50
3. Other Salaries & Wages 1,000.00
4. Fringe Benefits 214,437.00
1. Professional Services 2,096,578.00
2. Maintenance Services 139,746.00
3. Other Services 17,000.00
4. Vehicle Maintenance & Supplies 62,658.00
5. Utilities 121,400.00
6. Insurance 61,427.00
7. Purchased Transportation Services -
8. Miscellaneous 21,150.00
9. Expense & Inter-fund Transfers 158,828.00
10. Interest -
11. Lease & Rentals -
12. Other 45,000.00
1. Vehicles 225,000.00
2. Machinery & Equipments 3,500.00
3. Computer Hardware 1,500.00
4. Other Capital-Solar Shade structure 650,000.00
5. 1. Regional Planning Contribution (from most recent TDA estimate) $36,661
2. Capital Outlay Reserve Contribution
4,260,279
$ (2,003,724)
K. Personnel:
L. Services & Supplies:
M. Capital Assets (Itemize and identify funding source - i.e., TDA, FTA 5311, CMAQ):
N. Other Uses:
O. FY 2022-2023 BUDGETED EXPENSES & USES (Sections K+L+M+N) P. FY 2022-2023 UNFUNDED BALANCE (Line J-O)
Kern Council of Governments
PART 6 OF 8--BUDGETED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2022-2023
J. FY 2022-2023 NONCURRENT TDA & OTHER BUDGETED RESOURCES (From Part 5, Line I)
II. FY 2021-2022 BUDGETED EXPENSES & USES
CLAIMANT: CITY OF RIDGECREST
($2,003,724)
1. LTF--Regional Planning (PUC 99262) (Same as Part 6, Line N1) $36,661
2. LTF--Operations/Capital (PUC 99260a) $1,764,427
3. LTF--Capital Reserve Withdrawal (CCR 6648)
4. LTF--Social Service Transit (PUC 99275)
5. LTF--Contracted/Purchased Transit Services (PUC 99400c)
6. LTF--Capital Res. Contrib.(CCR 6648) (Same as Part 6, Line N2)
7. STAF--Operations (CCR 6730a) $202,635
8. STAF--Capital (CCR 6730b)
9. STAF--Contracted/Purchased Transit Services ( CCR 6731b)
10. STAF--Social Service Transit (CCR 6731c)
11. 12.
$2,003,724
$0
I. FY 2022-2023 UNFUNDED BALANCE (From Part 6, Line P)
II. FY 2022-2023 TDA TRANSIT FUNDING CLAIM
III. FY 2022-2023 TDA FUNDING CLAIM (Should equal line I) UNEXPENDED RESOURCES AS OF JUNE 30, 2020 (Line I+Line III)(Should be $0) Kern Council of Governments
PART 7 OF 8--TDA FUNDING CLAIM
For Fiscal Year 2022-2023
Kern Council of Governments
PART 8.1 OF 8--SUPPLEMENTAL PUBLIC TRANSIT INFORMATION
For Fiscal Year 2022-2023
1) A copy of the governing body's authorization to execute and file this claim. 5) A copy of the Department of California Highway Patrol form number CHP339, "Transit Operator Compliance Certificate", dated within the past 13 months, documenting participation in the California Department of Motor Vehicles "Driver Pull Notice Program.
4) A copy of the "unmet transit needs" documentation, including a legal notice of a public hearing, the minutes of the public hearing held by the local governing body and a resolution making the appropriate "unmet transit needs finding".
3) A listing of all transit service subcontractors (BELOW) and a copy of the contract document, if not previously submitted.
Attach the following documents:
2) A completed copy of the attached questionnaire (BELOW) on system characteristics and any additional documentation required as a result of responding to each query. 6) Date of the most recent completed annual TDA internal audit: Month: Day: Year (NOTE: Place an "X" in the proper column)
Question YES NO
1. Have all recommendations for corrective action from the FY 2020-2021 independent financial audit report been implemented ? IF NO, PLEASE
SUBMIT A CORRECTIVE ACTION PLAN COVERING EACH
RECOMMENDATION NOT ADDRESSED. X
2. Have all recommendations for corrective action from the FY 2020-2021 performance audit report been implemented ? IF NO, PLEASE SUBMIT
A CORRECTIVE ACTION PLAN COVERING EACH
RECOMMENDATION NO ADDRESSED. X
3. Have all past transportation development plan recommendations been implemented ? IF NO, PLEASE SUBMIT A CORRECTIVE ACTION
PLAN COVERING EACH RECOMMENDATION NOT ADDRESSED. X
4. Does the claimant maintain it's financial records in accordance with the California State Controller's approved "uniform system of accounts and records ? X
5. Has the claimant submitted it's "Annual Report of Financial Transactions of Transit Operators" to the California State Controller for the fiscal year ended June 30, 2020 ? X
6. Is the system expected to meet the applicable farebox revenue ratio requirement for FY 2021-2022 ? (10% for rural and 20% for urbanized operators) X
7. Is the system budgeted to meet the applicable farebox revenue ratio requirement for FY 2022-2023 ? (10% for rural and 20% for urbanized operators) X
8. If the answer to questions 6 or 7 is NO (i.e. fares revenues alone are insufficient to meet the applicable revenue ratio requirement), has the claimant committed sufficient "local funds" to supplement fares and thereby comply ? X
9. Does the claimant expect to qualify for and claim an "extension of service exemption" for either FY 2021-2022 or FY 2022-2023 ? X
10. Is a budget increase in excess of 15% proposed for FY 2022-2023 ? X
11. Is an increase or decrease in excess of 15% in the scope of operations or capital budget provisions proposed for FY 2022-2023 ? X PART 8.2 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2022-2023
Kern Council of Governments
(NOTE: Place an "X" in the proper column)
Question YES NO
(NOTE: If the answer to question 11 or 12 is YES, PLEASE SUBMIT A
STATEMENT WHICH DESCRIBES THE COMPONENTS OF THE
INCREASE/DECREASE AND JUSTIFIES OR SUBSTANTIATES THE
CHANGE.) Attached
12. Is the claimant proposing an increase in executive level salaries for FY 2022-2023 ? IF YES, PLEASE SUBMIT A STATEMENT WHICH
DEFINES AND JUSTIFIES THE INCREASE. X
13. Is the claimant precluded by contract from contracting with common carriers or persons operating under franchise or license ? X
14. Does the claimant expect to subcontract with outside parties for the provision of operator services in FY 2022-2023 ? IF YES, PLEASE
SUBMIT A COPY OF ALL NEW OR AMENDED CONTRACTS NOT
PREVIOUSLY SUBMITTED. X
15. Is the claimant precluded by contract from employing part-time drivers ? X
16. Does the claimant routinely staff public transportation vehicles designed to be operated by one person with two or more persons ? X
17. Has the claimant's participation in the California Department of Motor Vehicle "Driver Pull Notice Program" been certified by the California Highway Patrol within the past 13 months ? IF YES, PLEASE SUBMIT A COPY OF FORM chp 339, "TRANSIT OPERATOR COMPLIANCE
CERTIFICATE". X
18. Is the claimant's retirement system fully funded with respect to it's officers and employees ? X
19. Does the claimant have a private pension plan ? X
20. If the answer to question 19 is YES and the plan is a "defined benefit plan", does the claimant do each of the following: N/A
a. Conduct periodic actuarial studies of it's employee pension plans to determine the annual cost of future pension benefits ? N/A Kern Council of Governments
PART 8.3 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2022-2023
b. Set aside and invest, on a current basis, funds sufficient to provide for the payment of future pension benefits ? N/A PART 8.4 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2022-2023
City of Ridgecrest
Kern Council of Governments
3. 1.
LISTING OF SUBCONTRACTORS
2. 6.
7. 4.
5. 8.
(NOTE: If the contract is new or amended from prior years, please submit a copy.)
NOT APPLICABLE
9. 10.
12. Is the claimant proposing an increase in executive level salaries for FY 2021-2022 ? IF YES, PLEASE SUBMIT A STATEMENT WHICH DEFINES AND JUSTIFIES THE INCREASE. (NOTE: If the answer to question 11 or 12 is YES, PLEASE SUBMIT A STATEMENT WHICH DESCRIBES THE COMPONENTS OF THE INCREASE/DECREASE AND JUSTIFIES OR SUBSTANTIATES THE CHANGE.) Kern Council of Governments
PART 8.3 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2022-2023
7 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: A Declaration Of Equipment And Vehicles As Surplus According To The FY22 Adopted Budget Purchasing Policy And Resolution 22-41
PRESENTED BY: Travis Reed, Deputy City Manager
SUMMARY:
Staff is requesting to surplus equipment and vehicles that are inoperable, not used, or have outlived their useful life.
Said equipment will utilize a silent auction with a minimum bid for disposal.
Many of the operable pieces of equipment and machinery are no longer viable for use in California due to the change on smog laws as required via a letter dated Jan. 2, 2022. • Cannon Paper Stacker
• R-079- 1980 Caterpillar Loader
• R-112 – 1985 Ford Back Hoe
• R-134- 1988 Tymco Sweeper
• R-179 – Motor Grader
• R-202 – 1992 Ford Truck
• R-204- Freightliner (Semi)
• R-209- 1994 Tymco Sweeper
• R-234- 1993 Dodge Intrepid
• R-244- 10-Wheeler (Less bed and dump attachment)
• R-253- 1999 Dodge Intrepid
• R-260- 1999 Dodge Pickup
• R-266- 2000 Tymco Sweeper/Freightliner Truck
• R-285- 1995 Ford Bucket Truck
• R-289- 2003 New Holland Back hoe
• R-321- 2006 Ford Bus
• R-355- 2009 Ford Escape
FISCAL IMPACT: $0, revenues from the sale of said equipment will be deposited in the general fund sales revenue account - 100.00.0000.4901.000 ACTION REQUESTED:
1. Authorize staff to declare the listed Items as Surplus.
2. Authorize staff to negotiate terms for the disposal of said items.
CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: April 5th, 2023
This Page Intentionally Left Blank
RESOLUTION NO. 23-Xx
A DECLARATION OF EQUIPMENT AND VEHICLES AS SURPLUS
ACCORDING TO THE FY22 ADOPTED BUDGET PURCHASING POLICY
AND RESOLUTION 22-41
WHEREAS, In June of 2022, the City Council adopted the FY22-23 Budget, within said budget the Purchasing Policy lays out how to dispose of equipment; and, WHEREAS, In this Policy, and Administrative policy 05-55, there is a section on Depreciation of equipment and the useful life expectancy in years; and, WHEREAS, Assets to be disposed must be approved by the Department Head and City Manager; and,
WHEREAS, Assets funded through grants/contracts may have restrictions on how they can be disposed of; and,
WHEREAS, Staff has researched the items listed below and found them not to have any restrictions; and,
WHEREAS, The Department Head and City Manager have approved the Surplus of said Items.
NOW, THEREFORE, BE IT RESOLVED, that the City Council Of The City Of Ridgecrest does hereby declare as follows:
Section 1. The following equipment is declared as surplus:
• Cannon Paper Stacker
• R-079- 1980 Caterpillar Loader
• R-112 – 1985 Ford Back Hoe
• R-134- 1988 Tymco Sweeper
• R-179 – Motor Grader
• R-202 – 1992 Ford Truck
• R-204- Freightliner (Semi)
• R-209- 1994 Tymco Sweeper
• R-234- 1993 Dodge Intrepid
• R-244- 10-Wheeler (Less bed and dump attachment)
• R-253- 1999 Dodge Intrepid
• R-260- 1999 Dodge Pickup
• R-266- 2000 Tymco Sweeper/Freightliner Truck
• R-285- 1995 Ford Bucket Truck
• R-289- 2003 New Holland Back hoe
• R-321- 2006 Ford Bus
• R-355- 2009 Ford Escape
City of Ridgecrest Resolution No. 23-Xx
Section 2. Staff is authorized to negotiate terms for the disposal of items listed above, and a silent auction with a min. bid format will be utilized.
APPROVED AND ADOPTED this 5
th day of April, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Eric Bruen, Mayor
ATTEST:
Ricca Charlon, CMC, City Clerk
8 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council To Appropriate A Portion Of The American Rescue Plan Act Funds To Add A Bathroom/Concession Building At The Leroy Jackson Sports Complex Softball Fields
PRESENTED BY: Nerissa Wegener, Parks and Recreation Director SUMMARY:
On March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA), which provides one-time fiscal relief funds to State and Local Governments and other program areas aimed at mitigating the continuing effects of the COVID-19 Pandemic. ARPA includes State and Local Fiscal Recovery Funds to support urgent COVID response efforts to decrease the spread of the virus and to replace lost public sector revenue to strengthen support for vital public services. The City of Ridgecrest’s allocation of direct local stimulus is $6,930,958, with the first 50% paid to the City in July of 2021 and the remaining balance in July of 2022.
The United States Treasury has adopted the SLFRF final rule, along with a list of Frequently Asked Questions, as guidance regarding the use of ARPA funds. The allowed uses of ARPA funding focus on four key program areas: to respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; to respond to workers performing essential work during COVID-19; for the provision of government service to the extent of the reduction in revenue due to COVID-19; and to make necessary investments in water, sewer or broadband infrastructure. The use of ARPA funds is retroactive to March 3, 2021. All funds must be obligated by December 31, 2024, and must be spent by December 31, 2026.
The City staff brought to council during a workshop on November 17, 2021 a list of recommended projects for the use of appropriations. These projects were discussed with council, community members as well as City staff.
Recommendations for Appropriations at the time:
The Leroy Jackson Sports Complex softball fields are rented 9 months out of the year by various softball organizations such as IWV Youth Softball, Kaos Travel Softball, Immanuel Christian School, Burroughs High School, RACVB, DART and the Adult Softball League.
These organizations use the fields for practices, games and tournaments and serve well over 400 families during these rentals. Adding a bathroom to this area has been a consistent request by all organizations prior to and during the most recent ARPA project discussions.
The groups state that there is a major safety concern with not having a restroom easily accessible when they are playing. This concern stems from the varying ages of the children playing, how far they have to travel to use a restroom, and the fact the travel path is unlighted.
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
The Parks and Recreation Department is requesting $971,750 in American Rescue Plan Act funds to install a bathroom/concession building at the Leroy Jackson Youth Sports Complex softball fields, this includes a 15% contingency for any unforeseen during the project.
1. Authorize the allocation of $971,750 in the American Rescue Plan Act funds for installation of bathroom/concession building at the Leroy Jackson Youth Sports Complex softball fields
2. Authorize the City Manager to sign project agreements.
This project will be completed using the cities purchasing policy and will be put out to BID.
This Project was brought back to the Quality of Life Committee during several meetings for discussion, the committee recommended moving this project forward for council approval.
Willdan has been hired to provide design services for this project but staff wanted to wait to bring the project to council for an approved funding amount to be able to bring forward a more accurate budgeting number.
Staff is requesting that City Council approve this ARPA project and authorizes Finance Director to allocate the funds from the ARPA allocation and allow City Manager Ron Strand to sign the contract.
ARPA Justification: FAQ 4.2: “Under (603)(c)(1)(C), recipients may use funds for maintenance of infrastructure or pay-go spending for building of new infrastructure as part of the general provision of government services, to the extent of the estimated reduction in revenue due to the public health emergency.”
FISCAL IMPACT:
$971,750 of the $6,930,958 allocated American Rescue Plan Act Funds that includes a project contingency.
ACTION REQUESTED:
Approval of resolution
CITY MANAGER’S RECOMMENDATION:
Action as requested
Submitted by: Nerissa Wegener Action Date: April 5, 2023 RESOLUTION NO. 23-xx
A RESOLUTION OF THE RIDGECREST CITY COUNCIL TO
APPROPRIATE A PORTION OF THE AMERICAN RESCUE PLAN ACT
FUNDS TO ADD A BATHROOM/CONCESSION BUILDING AT THE
LEROY JACKSON SPORTS COMPLEX SOFTBALL FIELDS
WHEREAS, on March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA), which provides one-time fiscal relief funds to State and Local Governments and other programs areas aimed at mitigating the continuing effects of the COVID-19 Pandemic; and,
WHEREAS, ARPA includes State and Local Fiscal Recovery Funds to support urgent COVID response efforts to decrease the spread of the virus and to replace lost public sector revenue to strengthen support for vital public services; and, WHEREAS, the City of Ridgecrest’s allocation of direct local stimulus is $6,930,958, with the first 50% paid to the City in July of 2021 and the remaining balance in July of 2022; and,
WHEREAS, the United States Treasury has adopted the SLFRF final rule, along with a list of Frequently Asked Questions, as guidance regarding the use of ARPA funds; and,
WHEREAS, the allowed uses of ARPA funding focus of four key program areas:
to respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; to respond to workers performing essential work during COVID-19; for the provision of government service to the extent of the reduction in revenue due to COVID-19; and to make necessary investments in water, sewer or broadband infrastructure; and,
WHEREAS, the City Staff brought to City Council during a workshop on November 17, 2021 a list of recommended projects for the use of appropriations. – one of which was adding a bathroom/concession building at the Leroy Jackson Youth Sports Complex softball fields; and,
WHEREAS; City Council approved in concept these projects and requested they be vetted at the Quality of Life Committee before final approval of City Council; and, WHEREAS, this Project was brought back to the Quality of Life Committee during several meetings for discussion, the committee recommended moving this project forward for Council approval; and,
WHEREAS, the Parks and Recreation Department is requesting $971,750 in American Rescue Plan Act funds to purchase and install a bathroom/concession building at the Leroy Jackson Youth Sports Complex softball fields, this includes a 15% contingency for any unforeseen during the project; and, WHEREAS, this project will be completed using the City’s purchasing policy and will be put out to BID.
Resolution 23-Xx Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED that the Ridgecrest City Council does hereby authorize
1. Authorize the allocation of $971,750 in the American Rescue Plan Act funds for the purchase and installation of a bathroom/concession building at the Leroy Jackson Youth Sports Complex softball fields
2. Authorize the City Manager to sign project agreements.
APPROVED AND ADOPTED this 5
th day of April 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon, CMC
City Clerk
9 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: A Resolution Of The City Of Ridgecrest, California, Adopting The 2023 Sewer System Management Plan Update; The Fats, Oils & Grease Best Management Practices Manual; & The Overflow Emergency Response Plan
PRESENTED BY: Travis Reed, Public Works Director/Deputy City Manager SUMMARY: The State Water Resources Control Board (SWRCB) adopted statewide General Waste Discharge Requirements (GWDR) for publicly owned sanitary sewer systems in 2006. The GWDR required the development and implementation of a system-specific local “Sewer System Management Plan” (SSMP) that articulates a comprehensive program for sewer system operation, maintenance, repair and reporting of all Sanitary Sewer Overflows (SSOs) in the statewide spill-reporting database. The City is required to comply with these requirements. The SSMP is an effective tool for the on-going management of the City’s wastewater collection system and preventing SSOs.
The City Council adopted the City’s original SSMP on October 21, 2009 (Resolution No. 09-64) and the State Required a five-year update on October 21, 2014.
The SSMP shall undergo an internal audit at a minimum of every two years and requires approval by Council every five years, or when an audit identifies a major change is needed.
The 2023 SSMP, FOG BMP, & OERP attached here to, were completed by City Staff MKN & Associates and now requires Council approval.
The following revisions are proposed as part of the 2023 SSMP:
• Updated City staff contact information and responsibility matrix • Updated the list of outside agency contact names and telephone numbers • Updated the sewage spill notification procedures
• Updated the assessment and performance metrics
• Updated the historical summary of sanitary sewer system overflows • Updated the FOG dischargers summary, addition of the BMP Manual • Updated and added the Overflow Emergency Response Plan • Updated Code Section References
• Updated the vehicle equipment inventory
• Updated the quarterly wastewater collections hot spot cleaning schedule • Made edits to make the document easier to read
The SSMP, FOG BMP, OERP update has been drafted to comply with the State Water Resources Control Board Order updating and filing the SSMP is self-enforced; therefore, the City maintains all records related to updating the SSMP and its adoption by the City Council.
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
A copy must be immediately available to regulatory agencies upon request and must be publicly available. City staff must self-audit the SSMP annually for the first two years following adoption and biennially thereafter. The SSMP is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308 of the CEQA Guidelines.
These three (3) documents are quite lengthy and therefore not printed with the agenda packet. If you would like a copy please contact either the City Clerk or the Public Works Analyst.
FISCAL IMPACT: $0, following state guidelines and adopting said management plans.
ACTION REQUESTED:
1. That the City Council of the City of Ridgecrest approves the Sewer System Management Plan; the Fats, Oils and Grease Best Management Practices Manual; and the Overflow Emergency Response Plan; as required by the State Water Resources Control Board Order No. 2006-00003-Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
2. Authorizes the Public Works Director or the Chief Plant Operator to make future Changes as necessary.
CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: April 5th, 2023
RESOLUTION NO. 23-Xx
A RESOLUTION OF THE CITY OF RIDGECREST, CALIFORNIA,
ADOPTING THE 2023 SEWER SYSTEM MANAGEMENT PLAN
UPDATE; THE FATS, OILS & GREASE BEST MANAGEMENT
PRACTICES MANUAL; & THE OVERFLOW EMERGENCY RESPONSE
PLAN
WHEREAS, on May 2, 2006 the State Water Resources Control Board Order No. 2006-0003-DWQ adopted Statewide General Waste Discharge Requirements (GWDR) for publicly owned sanitary sewer systems requiring the development and implementation of a system-specific local Sewer System Management Plan (SSMP) that documents a comprehensive program for sewer system operation, maintenance and repair; and, WHEREAS, said document shall also include a fats, oils, & grease (FOG) best management practice manual (BMP); and an overflow emergency response plan (OERP); and,
WHEREAS; the City Council approved the City’s first SSMP at a public meeting on October 21, 2009 (Resolution No. 09-64); and,
WHEREAS; the City Council is required by state law to update the SSMP at a public meeting every five years, and audit said report every 2 years; and, WHEREAS; the City has therefore prepared an updated SSMP, FOG BMP, & OERP for public review; and,
WHEREAS, the City of Ridgecrest did prepare and shall file a recertification after the adoption of the SSMP, FOG BMP, & OERP update with the State Water Resources Control Board.
NOW, THEREFORE BE IT RESOLVED, That The City Council Of The City Of Ridgecrest Does Hereby Declare As Follows:
Section 1. The 2023 Sewer System Management Plan; Fats, Oils & Grease Best Management Practices, & Overflow Emergency Response Plan for the City of Ridgecrest consisting of updated text, tables and figures, presented to the Council on April 5th, 2023, on file in the City Clerk’s Office, is hereby adopted.
Section 2. The adoption of the 2023 Sewer System Management Plan, Fats, Oils & Grease Best Management Plan, & Overflow Emergency Response Plan is hereby determined to not qualify as a “project” under the California Environmental Quality Act (CEQA), because it does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378.
City of Ridgecrest Resolution No. 23-Xx
Section 3. The City Council of the City of Ridgecrest does hereby authorize the Public Works Director or the Chief Plant Operator to make future changes as necessary.
APPROVED AND ADOPTED this 5
th day of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Eric Bruen, Mayor
ATTEST:
Ricca Charlon, CMC, City Clerk
10 This Page Intentionally Left Blank
CITY COUNCIL AGENDA ITEM
SUBJECT: Introduction And First Reading Of An Ordinance Of The Ridgecrest City Council Amending The Ridgecrest Municipal Code Concerning An Extension Of Tentative Parcel Maps & Tentative Tract Maps
PRESENTED BY: Heather Spurlock, City Planner
BACKGROUND:
The Ridgecrest Municipal Code currently allows for the approval of a tentative parcel map for 24 months and an extension for 12 months. If a final map is not submitted within that time frame, the map is considered abandoned.
The Ridgecrest Municipal Code currently permits the approval of tentative tract maps for 36 months. Extensions of tentative tract maps are allowable in 12 month increments not to exceed a total of 36 months.
The Subdivision Map Act (§66452.6 & 66463.5) authorizes the Planning Commission to approve, or conditionally approve, extensions of tentative parcel maps and tentative tract maps for a period not to exceed six years.
Staff is requesting that City Council amend the municipal code to reflect current regulations in the Subdivision Map Act. The tentative map process is time-consuming and costly for applicants. A subdivision could take from 12 to 18 months for design and approval. During the tentative map design and approval process the market can fluctuate and make projects unprofitable. The natural fluctuation of real estate markets makes tentative map extensions critical to the development of a healthy housing market.
Many of the tentative maps that have been approved for housing development will expire this year.
If this amendment is not approved the city will currently have three tentative tract maps with a total 149 single family residential units that expire in September of 2024, and three additional tentative tract maps that expire in January of 2024.
The following is the Ridgecrest Municipal Code sections in part including the amendments and removal. The added language is underlined and the removed is strikethrough.
Tentative Tract Maps
Sec. 105-60. - Planning commission action.
(a) The planning commission shall hold a public hearing to consider the tentative map within 50 working days following the date of its filing, and shall determine whether the tentative map is in conformity with the provisions of law and this chapter and upon that basis shall approve, conditionally approve, or disapprove the tentative map. (b) Notice shall be published in a newspaper of general circulation in the community not less than nor more than 15 days before the date set for the commission hearing. The notice shall contain all data pertinent to the hearing.
(c) Written notices shall be mailed not less than ten days prior to the date of the hearing to owners of property within a radius of 300 feet of the external boundaries of the property described in the application, using for this purpose the last known name and address of such owners as are shown on the tax roll of the county. Such notice shall contain all pertinent data contained in the application. (d) The time for acting and reporting on tentative maps may be extended by mutual consent of the subdivider and the planning commission.
(e) The commission shall deny approval of a tentative map if it makes any of the following findings:
(1) That the proposed map is not consistent with applicable general and specific plans. (2) That the design or improvement of the proposed subdivision is not consistent with the applicable general and specific plans.
(3) That the site is not physically suitable for the type of development. (4) That the site is not physically suitable for the proposed density of development. (5) That the design of the subdivision or the proposed improvements are likely to injure fish or wildlife or their habitat.
(6) That the design of the subdivision or the type of improvements is likely to cause serious public health problems.
(7) That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision.
(f) Except as otherwise provided in Government Code § 66452.6, the approval or conditional approval of a tentative subdivision map shall be for 36 months. Upon written application, time extensions in one year 36 month increments but not to exceed a total of three years six years, may be granted by the commission for a subdivision. Conditions may be added by the commission when granting a time extension to bring the tentative map into compliance with the latest city requirements. If a final map is not submitted within the allowed time, the tentative map shall be considered abandoned. (g) The planning commission or the city council may waive the provisions of this chapter and of Government Code § 66476 requiring disapproval of maps for failure to meet or perform state or local requirements of conditions when the failure of a map submitted for approval is the result of a technical and inadvertent error which in the determination of the planning commission or the city council does not materially affect the validity of the map.
(h) Any interested person may appeal any action of the planning commission with respect to the tentative t map within ten days after such action to the city council in accordance with Government Code § 66562.
(Code 1980, § 19-3.2; Ord. No. 87-01, § 16)
NEW SECTION
Section 105-61- (Next reserved section number) Extension Upon application of a subdivider filed before the expiration of an approved or conditionally approved tentative map, the time at which the map expires pursuant to Section 105-60(f) may be extended by the Planning Commission for a period or periods not exceeding a total of six years. The period of extension specified in this Section shall be in addition to the period of time provided by Section 105-60(f). Before the expiration of an approved or conditionally approved tentative map, upon application by the subdivider to extend that map, the map shall automatically be extended for 60 days or until the application for the extension is approved, conditionally approved, or denied, whichever comes first. If the Planning Commission denies a subdivider’s application for an extension, the subdivider may appeal to the City Council within 15 days after the Planning Commission has denied the extension.
Tentative Parcel Maps
Sec. 105-119. Planning commission action.
(a) The planning commission shall hold a public hearing to consider the tentative parcel map within 50 working days following the date of its filing, and shall determine whether the tentative parcel map is in conformity with the provisions of law and this chapter and upon that basis shall approve, conditionally approve, or disapprove, the tentative parcel map and shall report its action directly to the party submitting the tentative parcel map. (b) Notice shall be published in a newspaper of general circulation in the community not less than ten days nor more than 15 days before the date set for the commission hearing. The notice shall contain all data pertinent to the hearing.
(c) Written notices shall be mailed not less than ten days prior to the date of the hearing to owners of property within a radius of 300 feet of the external boundaries of the property described in the application, using for this purpose the last known name and address of such owners as are shown on the tax roll of the county. Such notice shall contain all pertinent data contained in the application.
(d) Within ten days following the action of the planning commission, the director of community development shall transmit a letter containing the record pertaining to such action to the party submitting the tentative parcel map.
(e) The approval or conditional approval of a tentative parcel map shall be for 24 months. Upon written application, a time extension not exceeding 12 months may be granted by the planning commission. If the final parcel map is not submitted within the allotted time, and no request for extension is received, the tentative parcel map shall be considered abandoned. (f) If a person is dissatisfied with any action of the planning commission with respect to the tentative parcel map, he may, within 15 days after such action, appeal to the city council in accordance with Government Code § 66562.5.
(Code 1980, § 19-5.4; Ord. No. 87-01, § 31)
NEW SECTION
Section 105-126- (Next reserved section number) Extension Upon application of a subdivider filed before the expiration of an approved or conditionally approved tentative map, the time at which the map expires pursuant to Section 105-119(e) may be extended by the Planning Commission for a period or periods not exceeding a total of six years. The period of extension specified in this Section shall be in addition to the period of time provided by Section 105-119(e). Before the expiration of an approved or conditionally approved tentative map, upon application by the subdivider to extend that map, the map shall automatically be extended for 60 days or until the application for the extension is approved, conditionally approved, or denied, whichever comes first. If the Planning Commission denies a subdivider’s application for an extension, the subdivider may appeal to the City Council within 15 days after the Planning Commission has denied the extension.
RECOMMENDED MOTIONS:
Motion to waive reading in full an Ordinance of the Ridgecrest City Council, amending the Ridgecrest Municipal Code concerning an extension of tentative parcel maps and tentative tract maps.
Requires a second
Motion to introduce, by title only, an Ordinance of the Ridgecrest City Council, amending the Ridgecrest Municipal Code concerning an extension of tentative parcel maps and tentative tract maps.
Requires a second
FISCAL IMPACT: None
ACTION REQUESTED: Approve recommended motions
CITY MANAGER RECOMMENDATION:
Action as requested
Submitted by: Heather Spurlock Action Date: April 5, 2023 01351.0001/864324.1 - 1 -
ORDINANCE NO. 23-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RIDGECREST
AMENDING AND ADDING TO THE RIDGECREST MUNICIPAL CODE CONCERNING A
EXTENSIONS OF TENTATIVE PARCEL AND TRACT MAP
WHEREAS, The Ridgecrest Municipal Code currently allows for the approval of a tentative parcel map for 24 months and an extension for 12 months. If a final map is not submitted within that time frame, the map is considered abandoned.
WHEREAS, The Ridgecrest Municipal Code currently permits the approval of tentative tract map for 36 months. Extensions of tentative tract map are allowable in 12 month increments not to exceed a total of 36 months.
WHEREAS, The Subdivision Map Act (§66452.6 & 66463.5) authorizes the Planning Commission to approve, or conditionally approve, extensions of tentative parcel map and tentative tract map for a period not to exceed six years.
WHEREAS, It is desirable to extend the periods by which a tentative map may be extended to address changing market conditions and ensure a healthy housing market.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF RIDGECREST as follows:
1. Purpose.
This Ordinance amends and adds to the Ridgecrest Municipal Code provisions allowing for the extension of a Tentative Map.
2. Amendment.
The following Section 119 of Chapter 105 of Part II of the Ridgecrest Municipal Code is hereby amended in its entirety to read as follows:
“Sec. 105-119. Planning commission action.
(a) The planning commission shall hold a public hearing to consider the tentative parcel map within 50 working days following the date of its filing, and shall determine whether the tentative parcel map is in conformity with the provisions of law and this chapter and upon that basis shall approve, conditionally approve, or disapprove, the tentative parcel map and shall report its action directly to the party submitting the tentative parcel map. (b) Notice shall be published in a newspaper of general circulation in the community not less than ten days nor more than 15 days before the date set for the commission hearing. The notice shall contain all data pertinent to the hearing.
(c) Written notices shall be mailed not less than ten days prior to the date of the hearing to owners of property within a radius of 300 feet of the external boundaries of the property described in the application, using for this purpose the last known name and address of such owners as are shown on the tax roll of the county. Such notice shall contain all pertinent data contained in the application.
(d) Within ten days following the action of the planning commission, the director of community development shall transmit a letter containing the record pertaining to such action to the party submitting the tentative parcel map.
01351.0001/864324.1 - 2 -
(e) The approval or conditional approval of a tentative parcel map shall be for 24 months. If the final parcel map is not submitted within the allotted time, and no request for extension is received, the tentative parcel map shall be considered abandoned. (f) If a person is dissatisfied with any action of the planning commission with respect to the tentative parcel map, he may, within 15 days after such action, appeal to the city council in accordance with Government Code § 66562.5.”
3. Addition
The following Section 126 of Chapter 105 of Part II of the Ridgecrest Municipal Code is hereby added to read as follows:
“Section 105-126. Extension.
Upon application of a subdivider filed before the expiration of an approved or conditionally approved tentative parcel map, the time at which the map expires pursuant to Section 105-119(e) may be extended by the Planning Commission for a period or periods not exceeding a total of six years. The period of extension specified in this Section shall be in addition to the period of time provided by Section 105-119(e). Before the expiration of an approved or conditionally approved tentative map, upon application by the subdivider to extend that map, the map shall automatically be extended for 60 days or until the application for the extension is approved, conditionally approved, or denied, whichever comes first. If the Planning Commission denies a subdivider’s application for an extension, the subdivider may appeal to the City Council within 15 days after the advisory Planning Commission has denied the extension.”
4. Amendment
The following Section 60 of Chapter 105 of Part II of the Ridgecrest Municipal Code is hereby amended in its entirety to read as follows:
“Sec. 105-60. - Planning commission action.
(a) The planning commission shall hold a public hearing to consider the tentative tract map within 50 working days following the date of its filing, and shall determine whether the tentative map is in conformity with the provisions of law and this chapter and upon that basis shall approve, conditionally approve, or disapprove the tentative map. (b) Notice shall be published in a newspaper of general circulation in the community not less than nor more than 15 days before the date set for the commission hearing. The notice shall contain all data pertinent to the hearing.
(c) Written notices shall be mailed not less than ten days prior to the date of the hearing to owners of property within a radius of 300 feet of the external boundaries of the property described in the application, using for this purpose the last known name and address of such owners as are shown on the tax roll of the county. Such notice shall contain all pertinent data contained in the application.
(d) The time for acting and reporting on tentative tract map may be extended by mutual consent of the subdivider and the planning commission.
(e) The commission shall deny approval of a tentative map if it makes any of the following findings:
(1) That the proposed map is not consistent with applicable general and specific plans. (2) That the design or improvement of the proposed subdivision is not consistent with the applicable general and specific plans.
(3) That the site is not physically suitable for the type of development. 01351.0001/864324.1 - 3 -
(4) That the site is not physically suitable for the proposed density of development. (5) That the design of the subdivision or the proposed improvements are likely to injure fish or wildlife or their habitat.
(6) That the design of the subdivision or the type of improvements is likely to cause serious public health problems.
(7) That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. (f) Except as otherwise provided in Government Code § 66452.6, the approval or conditional approval of a tentative subdivision map shall be for 36 months. Upon written application, time extensions may be granted in 36-month increments, but not to exceed a total of six years, may be granted by the commission for a subdivision. Conditions may be added by the commission when granting a time extension to bring the tentative tract map into compliance with the latest city requirements. If a final map is not submitted within the allowed time, the tentative map shall be considered abandoned.
(g) The planning commission or the city council may waive the provisions of this chapter and of Government Code § 66476 requiring disapproval of map for failure to meet or perform state or local requirements of conditions when the failure of a map submitted for approval is the result of a technical and inadvertent error which in the determination of the planning commission or the city council does not materially affect the validity of the map. (h) Any interested person may appeal any action of the planning commission with respect to the tentative t map within ten days after such action to the city council in accordance with Government Code § 66562.”
5. Addition
The following Section 61 of Chapter 105 of Part II of the Ridgecrest Municipal Code is hereby added to read as follows:
“Section 105-61. - Extension
Upon application of a subdivider filed before the expiration of an approved or conditionally approved tentative tract map, the time at which the map expires pursuant to Section 105-60(f) may be extended by the Planning Commission for a period or periods not exceeding a total of six years. The period of extension specified in this Section shall be in addition to the period of time provided by Section 105-60(f). Before the expiration of an approved or conditionally approved tentative map, upon application by the subdivider to extend that map, the map shall automatically be extended for 60 days or until the application for the extension is approved, conditionally approved, or denied, whichever comes first. If the Planning Commission denies a subdivider’s application for an extension, the subdivider may appeal to the City Council within 15 days after the Planning Commission has denied the extension.
6. Effective Date.
This Ordinance shall go into effect thirty (30) days after the date of its adoption. 01351.0001/864324.1 - 4 -
7. CEQA.
The adoption of this ordinance is not a "project" subject to the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section §§ 21000 et seq.) as the minor amendments to the Code will not cause any potential changes to the environment.
8. Severability.
If any section, subsection, sentence, clause or phrase of this ordinance or the application thereof to any person or circumstance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance. The City of Ridgecrest would have passed each subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more subsection, subdivision, paragraph, sentence, clause, or phrase be declared unconstitutional.
PASSED, APPROVED, AND ADOPTED by the Ridgecrest City Council on _________, 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Eric A. Bruen, Mayor
ATTEST:
_________________________________
Ricca Charlon, City Clerk
(Seal)