Agenda — Ridgecrest City Council, July 10, 2023

100 W. CALIFORNIA AVE. | RIDGECREST, CA 93555
Phone 760.499.5000 | Fax 760.499.1520
www.ridgecrest-ca.gov

NOTICE AND CALL OF A SPECIAL MEETING OF THE

RIDGECREST CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY /

HOUSING AUTHORITY / FINANCING AUTHORITY
To The Members Of The Ridgecrest City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority, Public And City Clerk:

PUBLIC NOTICE that a SPECIAL MEETING of the Ridgecrest City Council is hereby called on:

Monday July 10, 2023 @ 5:30 p.m.

City Council Chambers
100 W. California Avenue
Ridgecrest, California
Said SPECIAL CITY COUNCIL MEETING shall be for the purpose of:

See attached July 10, 2023 Agenda
Dated: June 29, 2023
Eric A. Bruen, Mayor / Chair
ATTEST:

Ricca Charlon, City Clerk
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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SPECIAL MEETING AGENDA
Monday, July 10, 2023 Regular Session – 5:30 p.m.

Closed Session – End Of Meeting

CALL TO ORDER
• Roll call

APPROVAL OF AGENDA

REGULAR SESSION
• Pledge Of Allegiance
• Invocation
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated June 21, 2023 CHARLON

DISCUSSION / ACTION ITEMS

2. A Resolution Of The City Of Ridgecrest Approving Contract Change Orders Number One And Two; And Quantity Adjustments Through June 2nd, 2023 In The Amount Of $750,000.00 With The Contractor Griffith Construction. Said Adjustments Are For Time And Material Work, Contract Additions; And Work Added To Facilitate A Complete Project; And Authorize The City Manager, To Sign Said Change Orders REED

3. A Resolution Of The City Of Ridgecrest Approving Contract Change Orders Number One And Two; And Quantity Adjustments Through June 20th, 2023 In The Amount Of $775,000.00 With The Contractor Everlevel Holdings. Said Adjustments Are For Time And Material Work, Contract Additions; And Work Added To Facilitate A Complete Project; And Authorize The City Manager, To Sign Said Change Orders REED

4. A Resolution Of The Ridgecrest City Council Approving The Application For Funds For The FY24/25 & FY-25/26 Congestion Mitigation Air Quality Program (CMAQ) And/Or Carbon Reduction Program For The Procurement Of Two (2) Transit Vans; Committing The Necessary Local Match Funding And Assuring The Completion Of The Project REED

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY SPECIAL – July 10, 2023

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5. A Resolution Of The Ridgecrest City Council Approving The Application For Funds For The FY24/25 & FY25/26 Regional Surface Transportation Program (RSTP) And Highway Infrastructure Program (HIP) Under The Moving Ahead For Progress In The 21st Century (MAP-21) For The South Mahan Street Resurfacing, Drainage And Intersection Rehabilitation Between W. Bowman Rd And W. Dolphin Avenue Project REED

6. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $17,262.00 To Include The Repair Of Existing Concrete, Traffic Loop And Asphalt Improvements In The Capital Improvement Plan (CIP) Phase II Project And The Engineers Report REED

7. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $105,000.00 For The West Ward Phase I Improvement Project To Include Addition Force Account Inspection Services And Project Subconsultant Services REED

8. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $21,839.20 For The West Ward Phase II Improvement Project To Include Additional Design And Survey Efforts REED

CITY MANAGER REPORT

MAYOR AND COUNCIL COMMENTS

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION - Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3). Two cases

ATTORNEY REPORT OUT OF CLOSED SESSION

ADJOURNMENT
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated June 21, 2023
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated June 21, 2023 FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: July 10, 2023
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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DRAFT MINUTES
Wednesday, June 21, 2023 Closed Session – 5:30 p.m.

Regular Session – 6:00 p.m.

ROLL CALL – 5:33 p.m.

Council Present: Mayor Eric A. Bruen; Mayor Pro-Tem Solomon P. Rajaratnam; Council Member Skip Gorman; Council Member L. Scott Hayman

Absent: Vice Mayor Kyle Blades
Staff Present: City Attorney M. Koczanowicz (WebEx); City Manager Strand; City Clerk Charlon; PW Director Reed; Finance Director Freese

APPROVAL OF AGENDA
Motion To Approve – Rajaratnam - Hayman: 4 Ayes; 1 Absent (Blades) NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Council Member Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION - Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3). One case REGULAR SESSION – 6:05 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION – No reportable action PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA – J. David; M. Sinnott

COUNCIL ANNOUNCEMENTS/DIRECTION
Gorman – US 395 Safety Program launch
Bruen – Plea to parents - new shade structures were tagged, something new and nice it is sad to see damaged; thanked all who attended Pinney Pool Townhall #3 last night; would like more info regarding the abandoned RV comments from J. David and asked what we may be able to help with.

Rajaratnam – Thanked young citizen, Maverick, for coming

CONSENT CALENDAR

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meetings Dated June 7, 2023 Charlon

2. A Resolution Of The City Council Of The City Of Ridgecrest To Cooperate With The County Of Kern, Electing To Participate In The Community Development Block Grant (CDBG) And Home Investment Partnership Programs For Fiscal Years 2024, 2025, And 2026 And Authorizing The City Manager, Ronald Strand, To Sign The Cooperative Agreement Charlon

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 21, 2023

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3. Proposed Action To Adopt A Resolution Of The Ridgecrest City Council And The Successor Redevelopment Agency Adopting The Annual Budget For Fiscal Year 2023-24, Establishing Appropriations, Estimating Revenues, And Establishing The Policies By Which The Budget May Be And Shall Be Amended Freese

4. Authorization For The City Manager, Ron Strand, To Sign The Notice Of Completion For The FY22 Measure V Chip Seal Project; Authorize The City Clerk To File The Notice Of Completion; And Authorize City Staff To Release The Retained Amount Of Sixty-One Thousand Three Hundred And Forty-Four Dollars And Fifty-Two Cents ($61,344.52), To The Contractor, Pavement Coatings Co., Within Thirty (30) Days Of Recordation Of The Notice Of Completion Reed

5. A Resolution Of The City Of Ridgecrest City Council To Adopt A Road Project List For Fiscal Year 2023-2024 Partially Funded By SB1: The Road Repair And Accountability Act Of 2017 Reed
Hayman – pulled Item 3
Motion To Approve Consent Calendar items 1, 2, 4, & 5- Rajaratnam - Gorman 4 Ayes; 1 Absent (Blades)
Item 3 – Hayman would like License Plate Reader and Placer AI funds/line items pulled and brought back for further discussion prior to approval of the budget. Attorney explained these are just line items and that contracts will come back to full Council for approval at a later date.

These funds are not automatic approval of the services.

Public comment – M. Sinnott; S. Connally
Motion To Approve Consent Calendar item 3 with the amendment/understanding made by Council Member Hayman that the two items (license plate readers & Placer AI) come back to the full council for approval - Hayman - Gorman 4 Ayes; 1 Absent (Blades)

DISCUSSION / ACTION ITEMS

6. Request From Ridgecrest Area Convention And Visitors Bureau (RACVB) For Council’s Adoption Of A Resolution Of Intention To Renew The Ridgecrest Tourism Improvement District (TBID) For 2023-2033 And Set Public Hearings For Renewal Of The TBID And Sunsetting Of The Existing One Strand
Public Comment – K. Benson; M. Sinnott; H. Lopez; C. Weeks; M. Boyd Motion To Approve - Rajaratnam - Gorman: 4 Ayes; 1 Absent (Blades)

7. A Resolution to Approve the FY23-24 Rate Adjustment Request for Solid Waste Services McKenzie
Public Comment – K. Benson; M. Sinnott; T. Wiknich; Unknown caller; S. Berry; Pam; Unknown caller
Council desires continuing the item and bringing the item back till a full council is present at the July 19th meeting. Motion To Approve - Hayman - Gorman: 4 Ayes; 1 Absent (Blades)

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 21, 2023

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8. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Hayman
Public Comment – M. Sinnott; R. Merrill; Unknown caller; M. Neel

9. A Resolution Regarding The Annual Assessments For The Consolidated Landscaping And Lighting District No. 2012-1 (The “District”); And Adoption Of The Resolution (1) Approving The Annual Engineer’s Report And (2) Ordering The Levy And Collection Of Assessments For Fiscal Year 2023/2024 Reed
Motion To Approve - Rajaratnam - Hayman: 4 Ayes; 1 Absent (Blades)

10. A Resolution Regarding The Annual Assessments For The Drainage Benefit Assessment District No. 2016-1 (The “District”); And Adoption Of The Resolution (1) Approving The Annual Engineer’s Report And (2) Ordering The Levy And Collection Of Assessments For Fiscal Year 2023/2024 Reed
Motion To Approve - Hayman - Rajaratnam: 4 Ayes; 1 Absent (Blades) COMMITTEE REPORTS - Committee Meeting dates are subject to change and will be announced on the City website
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 6/13/23 - Canceled
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
➢ Next meeting 6/22/23
Ridgecrest Area Convention and Visitor Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 4th Wednesday each month at 9:00 a.m.

Location: California Welcome Center
➢ Next meeting 6/28/23
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.

Location: City Hall Council Chambers
➢ Next meeting 7/3/23

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 21, 2023

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Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Tuesday each month at 5:30 p.m.

Location: Kerr McGee Center Meeting Rooms
➢ Next meeting 7/4/23
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Next meeting 7/6/23

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS
• Reminder July 5th City Council meeting is canceled
ADJOURNMENT – 9:30 p.m.
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The City Of Ridgecrest Approving Contract Change Orders Number One And Two; And Quantity Adjustments Through June 2nd, 2023 In The Amount Of $750,000.00 With The Contractor Griffith Construction. Said Adjustments Are For Time And Material Work, Contract Additions; And Work Added To Facilitate A Complete Project; And Authorize The City Manager, To Sign Said Change Orders
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY: At the award of this project, staff pulled out numerous items including Sidewalk, cross gutters, & curb and gutter work to meet budget constraints. With the successful completion of two of the other projects under budget, and the realized revenues of Measure V, Staff elected to add the deleted items back into the contract.

After consultation with the City manager and the Finance Director, approximately $750,000 has been added back in to date. Some of these are unforeseen changes at the time of bidding and others are deleted items as mentioned above.

Staff is seeking council approval of $750,000 to be added back to the project to cover work completed through June 2nd.

Staff has more items to add, and is currently working through the process of adding the streets which were pulled out at award of contract.

Please note, this is not a final reconciliation of this project, additional work is still underway and with council blessing staff would like to add additional work to the scope.

FISCAL IMPACT: A Project Budget increase in the amount of $750,000.00 to be allocated from Measure V Reserves.

ACTION REQUESTED:

1. Approves Contract Change Order number one and two, and quantity adjustments to date with the contractor Griffith Construction for extra work in the amount of $750,000.00.

2. Authorizes the Finance Director to fund the Change Order from Measure V reserves and to amend the budget to reflect all appropriate capital, revenue and transfer accounts to add $750,000.00 to the existing P.O.

3. Authorizes the City Manager, Ronald Strand to execute Change Order Number One and two.

CITY MANAGER’S RECOMMENDATION: Action is Requested
Submitted by: Travis Reed Action Date: July 10, 2023
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RESOLUTION NO. 23-Xx

A RESOLUTION OF THE CITY OF RIDGECREST APPROVING CONTRACT CHANGE ORDERS NUMBER ONE AND TWO; AND QUANTITY
ADJUSTMENTS THROUGH JUNE 2ND, 2023 IN THE AMOUNT OF $750,000.00 WITH THE CONTRACTOR GRIFFITH CONSTRUCTION. SAID ADJUSTMENTS ARE FOR TIME AND MATERIAL WORK, CONTRACT ADDITIONS; AND WORK ADDED TO FACILITATE A COMPLETE PROJECT; AND AUTHORIZE

THE CITY MANAGER, TO SIGN SAID CHANGE ORDERS
WHEREAS, After discussion with the City Manager and Finance Director; staff felt the addition of this work was necessary and cost effective to the city and its public; and, WHEREAS, Balancing quantities of materials, any extra work items are standard in Public Works Construction; and,
WHEREAS, The final balancing of quantities of materials and extra work payment shall be made through an additional change order at a subsequent date; and, WHEREAS, The original contract amount with Griffith Construction Company was $4,611,445.15 and; with current contract change orders in the amount of $527,595.00; and quantity adjustments in the amount of $222,405.00 the adjusted contract amount is $5,361,445.15; and, WHEREAS, The original budget amount including a 5% contingency was $4,842,017.41 and with the budget addition of $750,000.00 the adjusted budget amount is $5,592,017.41; and, WHEREAS, The funding source for this Change Order will come from Measure V Reserves.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Approves Contract Change Order number one and two, and quantity adjustments to date with the contractor Griffith Construction for extra work in the amount of $750,000.00.

3. Authorizes the City Manager, Ronald Strand to execute Change Order Number One and two.

APPROVED AND ADOPTED this 10th day of July, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Eric A. Bruen, Mayor
ATTEST:
____________________________
Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The City Of Ridgecrest Approving Contract Change Orders Number One And Two; And Quantity Adjustments Through June 20th, 2023 In The Amount Of $775,000.00 With The Contractor Everlevel Holdings. Said Adjustments Are For Time And Material Work, Contract Additions; And Work Added To Facilitate A Complete Project; And Authorize The City Manager, To Sign Said Change Orders
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY: West Ward Ave Sewer work saw many unforeseen changes. This can be expected when it comes to repairs on lines that were installed in the late 50’s and early 60’s.

With the abundance of items we ran into staff felt it prudent to run this on force account as we did not have a bid item that would cover much of the work necessary. Many of these man holes had over poured bases, external drop inlets that were not shown on the plans, connections to old abandoned pump stations etc.

With these conditions staff and Willdan worked Diligently to get the time and materials cost to a reasonable cost for the work performed.

If anyone wishes to see the 100+ pages of documentation please feel free to visit my office.

Staff is requesting the approval of the force account (Change Order work) and quantity adjustments to date. Subsequent to this staff will complete the project and have a balancing change order for deducts and additions which will come at the acceptance of the project.

FISCAL IMPACT:

A Project Budget increase in the amount of $775,000.00 to be allocated from the Waste Water Enterprise Fund.

ACTION REQUESTED:

1. Approves Contract Change Order number one and two, and quantity adjustments to date with the contractor Everlevel Holdings for extra work in the amount of $775,000.00.

2. Authorizes the Finance Director to fund the Change Order from the Wastewater Enterprise Fund, and to amend the budget to reflect all appropriate capital, revenue and transfer accounts to add $775,000.00 to the existing P.O.

3. Authorizes the City Manager, Ronald Strand to execute Change Order Number One and two.

CITY MANAGER’S RECOMMENDATION: Action is Requested
Submitted by: Travis Reed Action Date: July 10, 2023
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RESOLUTION NO. 23-Xx

A RESOLUTION OF THE CITY OF RIDGECREST APPROVING CONTRACT CHANGE ORDERS NUMBER ONE AND TWO; AND QUANTITY
ADJUSTMENTS THROUGH JUNE 20
th, 2023 IN THE AMOUNT OF $775,000.00
WITH THE CONTRACTOR EVERLEVEL HOLDINGS. SAID ADJUSTMENTS ARE FOR TIME AND MATERIAL WORK, CONTRACT ADDITIONS; AND WORK ADDED TO FACILITATE A COMPLETE PROJECT; AND AUTHORIZE

THE CITY MANAGER, TO SIGN SAID CHANGE ORDERS
WHEREAS, After discussion with the City Manager and Finance Director; staff felt the addition of this work was necessary to protect the paving portion of the project; and, WHEREAS, Balancing quantities of materials, any extra work items are standard in Public Works Construction; and,
WHEREAS, The final balancing of quantities of materials and extra work payment shall be made through an additional change order at a subsequent date; and, WHEREAS, The additional work was due to unknown items at the time of bidding; and, WHEREAS, The original contract amount with Everlevel Holdings was $1,864,716.00 and; with current contract change orders in the amount of $757,024.30; and quantity adjustments in the amount of $17,975.70 the adjusted contract amount is $2,639,716.00; and, WHEREAS, The original budget amount including a 10% contingency was $2,051,177.60, and with the budget addition of $775,000.00 the adjusted budget amount is $2,826,177.60; and, WHEREAS, The funding source for this Change Order will come from the Wastewater Enterprise fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Approves Contract Change Order number one and two, and quantity adjustments to date with the contractor Everlevel Holdings for extra work in the amount of $775,000.00.

3. Authorizes the City Manager, Ronald Strand to execute Change Order Number One and two.

APPROVED AND ADOPTED this 10th day of July, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Eric A. Bruen, Mayor
ATTEST:
____________________________
Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Approving The Application For Funds For The FY-24/25 & FY-25/26 Congestion Mitigation Air Quality Program (CMAQ) And/or Carbon Reduction Program For The Procurement Of Two (2) Transit Vans; Committing The Necessary Local Match Funding And Assuring The Completion Of The Project
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The Congestion Mitigation Air Quality Program and/or Carbon Reduction Program grant will allow the City to have access to funds for projects such as the procurement of two (2) transit vans, being Ford 350 EL Lightning Systems Electric Drivetrain and related appurtenances.

The City of Ridgecrest is submitting an application to the Kern Council of Governments (KernCOG) for $456,726.26 in funding from the Congestion Mitigation Air Quality Program and/or Carbon Reduction Program grant for said project.

The City will provide matching funds equal to 11.47% or $59,173.73 and any additional funds if required, of the total project cost from State of Good Repair, Transit General Funds, or TDA funds.

FISCAL IMPACT:

Award of this grant could result in Federal funding at 88.53% or about $456,726.26 for the City. City will provide matching funds equal to 11.47% or $59,173.73 of the total project cost from State of Good Repair, TDA or General Transit Funds, or other City General funds.

ACTION REQUESTED:

Adopt the resolution approving the authorization to apply for the Congestion Mitigation Air Quality Program and/or Carbon Reduction Program grant and authorize the City Manager to execute and file the application with KernCOG.

CITY MANAGER’S RECOMMENDATION:

Submitted by: Travis Reed Action Date: July 10, 2023
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RESOLUTION NO. 23-Xx

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A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING
THE APPLICATION FOR FUNDS FOR THE FY-24/25 & FY-25/26,

CONGESTION MITIGATION AIR QUALITY PROGRAM AND/OR

CARBON REDUCTION PROGRAM FOR THE PROCUREMENT OF
TWO (2) TRANSIT VANS; COMMITTING THE NECESSARY LOCAL

MATCH FUNDING AND ASSURING THE COMPLETION OF THE

PROJECT
WHEREAS, the City of Ridgecrest is applying to the Kern Council of Governments (KernCOG) for $456,726.26 in funding from the Congestion Mitigation Air Quality Program and/or Carbon Reduction Program (herein referred to as “federal funding”) for the procurement of two (2) transit vans (Ford 350 EL w/ lightning systems electric drivetrain) project, (herein referred to as PROJECT); and, WHEREAS, the City of Ridgecrest has the financial capacity to complete, operate and maintain the PROJECT; and,
WHEREAS, the City of Ridgecrest will ensure that funds required from other sources will be reasonably expected to be available on the time frame needed to carry out the PROJECT; and,
WHEREAS, the City of Ridgecrest is authorized to execute and file an application for funding the PROJECT under the Congestion Mitigation Air Quality and/or Carbon Reduction Program.

NOW, THEREFORE, BE RESOLVED that the Ridgecrest City Council hereby approves:
(1) The City of Ridgecrest will provide $59,173.73, or those funds necessary in local matching funding; and,
(2) The City of Ridgecrest understands that the Congestion Mitigation Air Quality and/or Carbon Reduction Program funding for the project is fixed at the approved programmed amount, and that any cost increases must be funded by the City of Ridgecrest from other funds, and the City of Ridgecrest does not expect any cost increases to be funded with additional Congestion Mitigation Air Quality and/or Carbon Reduction Program funding; and, (3) The City of Ridgecrest understands the funding deadlines associated with these funds and will comply with the program implementation procedures described in Chapter 5 of the KernCOG Project Delivery Policies and Procedures manual; and,
Resolution 23-Xx Page 2 of 2
(4) The PROJECT will be implemented as described in the complete application and in this resolution and, if approved, to the amount programmed in the FTIP; and,
(5) The City of Ridgecrest and the PROJECT will comply with the requirements as set forth in the program; and ,
(6) The City of Ridgecrest authorizes its City Manager to execute and file an application with KernCOG for the Congestion Mitigation Air Quality and/or Carbon Reduction Program for the PROJECT as referenced in this resolution.

APPROVED AND ADOPTED this 10
th day of July, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Eric A. Bruen, Mayor
ATTEST:
_____________________________
Ricca Charlon, City Clerk

CITY OF RIDGECREST
Telephone 760 499-5081
FAX 760 499-1580
100 West California Avenue, Ridgecrest, California 93555-4054 Travis Reed, Deputy City Manager
June 29, 2023
Raquel Pacheco
Regional Planner
Kern Council of Governments
1401 19th Street, Suite 300
Bakersfield, CA. 93301
RE: 2023 Congestion Mitigation Air Quality (CMAQ) Program and/or Carbon Reduction Program (CRP), Call for Projects
Dear Raquel:

As per the CMAQ/CRP call for projects, the City of Ridgecrest is requesting that $456,726.26 in federal funds be programmed in the 2024/2025 fiscal year for Construction/Procurement. Said dollars shall be used for the procurement/replacement of two (2) Ford F550 Cutaway Buses with Ford Electric Vans for the City of Ridgecrest Transit Fleet. This project will bring the City in close alignment with the 2022 Transit Management Plan and will be a great benefit to the City of Ridgecrest residents.

This project is critical for the City of Ridgecrest so it can utilize the currently under construction Solar and Charging Infrastructure scheduled for completion in June of 2024. It is also critical that this infrastructure be utilized so the City can avoid costly fines as it relates to power usage per our SCE power upgrade agreement.

If you have any questions please do not hesitate to call me at (760) 499-5081.

Travis Reed, PE
Deputy City Manager/Public Works Director
City of Ridgecrest
cc: Kyle Blades, City Councilmen, City of Ridgecrest
Ronald Strand, City Manager, City of Ridgecrest
Quinn Ortega, Engineer II, City of Ridgecrest
Attachments: Application, Engineers Estimate, Photos, Resolution, Project Justification, TAM Plan, Buy America Certification

CITY OF RIDGECREST
Telephone 760 499-5081
FAX 760 499-1580
100 West California Avenue, Ridgecrest, California 93555-4054 Travis Reed, Deputy City Manager
Project Description
Replacement of two of 29’ cutaway bus’s with battery electric transit passenger vans (Ford 350 EL w/ Lightning Electric Drivetrain). Said van’s will have 8/1 ADA seating. New vehicles will be capable of accepting a level 2 or DC fast charger. The vans have a 120-mile range, and are a 148-inch wheelbase making them easier to maneuver and driver friendly. The vans are in-line with current ridership levels and passenger needs.

The new vehicles will be replacing two larger, gas guzzling, carbon-producing vehicles. Both cutaway buses have exceeded their useful life benchmark in years and mileage. The existing buses being replaced are 2012 Ford F550 cutaways. They were due for replacement over four years ago and a minimum of 20,000 miles prior.

Project History
The Innovative Clean Transit act passed in 2018. This requires that transit services begin transitioning to zero emission vehicles beginning in 2026 and being fully transitioned by 2040. With the recent California initiative known as Advanced Clean Cars II, the City expects transit fleets to have to be fully electric prior to the 2040 deadline. Vehicles purchased prior to the 2026 milestone will be counted towards required zero emission purchasing ratios.

In 2018, the City of Ridgecrest began to program grant funds from the Low Carbon Transit Operations Program (LCTOP) and State of Good Repair Program (SGR) to building solar powered electric vehicle charging infrastructure located at the City of Ridgecrest Corporation yard (626 W. Ridgecrest Blvd.).

In 2019, the City of Ridgecrest began to program additional LCTOP funds to purchase its first battery electric bus and continued to program State of Good Repair funds for the charging infrastructure. (This purchase required future year grant funding as evident below). Additionally, the City of Ridgecrest applied for funds to complete the solar powered, electric charging infrastructure through the Congestion Mitigation Air Quality (CMAQ) program.

In 2020 the City of Ridgecrest was awarded the CMAQ project funds and continued to use LCTOP funds to facilitate purchase of the first battery electric bus. Additionally, the City of Ridgecrest began to program its SGR funds to help purchase the battery electric bus. The above mentioned CMAQ project has seen numerous supply issues, and is currently under construction. The estimated completion date for this project is June 30th 2024, as electrical components are back ordered through January of 2023.

In 2021 the City of Ridgecrest reprogrammed existing Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA) funds towards the purchase of the battery electric van. The City of Ridgecrest also began to program new LCTOP and SGR funds towards the purchase of a second battery electric van.

In 2022 the City of Ridgecrest placed an order for the first battery electric van from A to Z Bus Sales. In addition, the City of Ridgecrest continued to program LCTOP funds and SGR funds towards purchase of the second battery electric van.

Thereafter, the City collaborated with HCD and received an Affordable Housing & Sustainable Communities (AHSC) grant. The grant application possessed two (2) electric vans for City Transit use.

Upon further review, staff noticed that during underwriting the grant was funded without these vans included. Despite numerous staff efforts, HCD reiterated there was nothing we could do to have these added back to the grant. This delayed the replacement of vehicles in accordance with the City of Ridgecrest Transit Management Plan (TAM).

With all the new charging infrastructure, (current CMAQ Project), and the Transit infrastructure improvements within the AHSC grant;
Including but not limited to:

1. Three Transit Bus shelter Hubs

2. ADA Improvements at numerous shelter locations

3. Ridership passes for the currently under construction (90% complete) 72 unit Affordable Housing Development
As you can see, it is imperative that we transition to electric vehicles now, and get on track with our TAM. Additionally, with the electrical upgrades SCE required to facilitate the CMAQ project the City of Ridgecrest has to meet or exceed a certain power usage requirement to help offset the cost of the SCE infrastructure improvements. The only way the City will be capable of meeting these power usage requirements is with the procurement of these two vehicles. Otherwise, the City could face significant monthly penalties.

ITEM DESCRIPTION QTY UNIT UNIT PRICE AMOUNT
1 Purchase of Ford Transit 350
EL w/ Lightning Systems
Electric Drivetrain
2 L.S. $225,000.00 $450,000.00
2 Pasanger Automatic Sliding
Door Feature addition. 2 L.S. $6,300.00 $12,600.00
3 Pasanger Side Power Step
Slider. (ADA Lift) 2 L.S. $3,200.00 $6,400.00
ESTIMATED AMOUNT $469,000.00
10% Contingency $46,900.00
Construction Cost $515,900.00
Preliminary Engineering 7% NOT APPLICABLE $0.00
Construction Engineering 10% NOT APPLICABLE $0.00
Total Construction Estimate, Construction Cost + Construction Eng. $515,900.00 Construction CMAQ
Federal CMAQ Funds (88.53%), Total Construction Estimate X 88.53% $456,726.27 Local Matching Funds (11.47%), Total Construction Estimate X 11.47% $59,173.73 Preliminary Engineering CMAQ
Federal CMAQ Funds (88.53%), Preliminary Engineering X 88.53% $0.00 Local Matching Funds (11.47%), Preliminary Engineering X 11.47% $0.0000 Total Local Match $59,173.7300
Federal RSTP and HIP funds Requested $456,726.27

COST ESTIMATE
CMAQ Electric Van Purchase
in Ridgecrest, California, 6/26/2023

ESTIMATED COST

Page 1 ends

(1) Is the project included in a local agency-adopted resolution supporting the project? YES NO (2) Does the proposed project meet basic eligibility requirements? YES NO (3) Project background and justification: Explain the project in terms of the existing infrastructure, its impact for service, safety or any other issue that is relevant to the project (attach to application). If the project scope relates to fueling infrastructure please provide a 3-year fleet conversion plan. (4) Lead Agency: _______________________________________________________________________________ (5) Project description [(Location:) + (Limits) + (;) + (Improvement/Activity)] ___________________________________________________________________________________________ ___________________________________________________________________________________________ (6) Funding Type PE R/W Const. Total
Local $ $ $ $
Local $ $ $ $
State $ $ $ $
Federal $ $ $ $
Total $_________ $_________ $_________ $____________
(7) Programming Year by Phase: PE: ________ R/W: ________ Const: _________ (8) VMT Reduction (annual miles): _______________________ (9) VOC Reduction (kg/day): ________________ Additional documentation required. See instructions. (10) NOx Reduction (kg/day): ________________ Additional documentation required. See instructions. (11) PM10 Reduction (kg/day): ________________ Additional documentation required. See instructions. (12) PM2.5 Reduction (Kg/day): ________________ Additional documentation required. See instructions. (13) CO Reduction (kg/day): ________________ Additional documentation required. See instructions. (14) Cost-Effectiveness ($/lb): ________________ Additional documentation required. See instructions. (15) Livability and Safety: Describe how project provides the six benefits; limit to half page per benefit. (16) Hwy Peak Period LOS Before Project (AM/PM average): _____________ (17) Hwy Peak period LOS After Project (AM/PM average): _____________ (18) Bikeway Peak Period LOS Before Project (AM/PM average): _____________ (19) Bikeway Peak period LOS After Project (AM/PM average): _____________ (20) Pedestrian Peak period LOS Before Project (AM/PM average): _____________ (21) Pedestrian Peak period LOS After Project (AM/PM average): _____________ (22) Is the project identified as a RACM/BACM? YES NO
Application completed by: Date Completed:

E-mail: Phone Number:

Agency:

Address:

Send completed application electronically on a flash drive with transmittal letter on agency letterhead to:

Attn: Raquel Pacheco  Kern Council of Governments, 1401 19th Street, Suite 300, Bakersfield, CA 93301 OR send Digitally via Dropbox, click here.

KERN COUNCIL OF GOVERNMENTS
Congestion Mitigation and Air Quality (CMAQ) Program
PROJECT APPLICATION – Due Monday, July 17, 2023
*Please note this is a PDF fillable form so responses may be typed. Items 1, 2, 7, and 22 are drop downs. Totals in item 6 will automatically calculate.

City of Ridgecrest
Replacement of two 2012 Cutaway buses with battery electric vans.

SGR, Gen. Fund 0 59,174 59,174 0
0 CMAQ 0 0 456,726 456,726 0 0 515,900 515,900 City of Ridgecrest 100 W. California Ave. Ridgecrest, CA. 93555 Yes Yes Yes or No? Travis Reed 6/29/2023 [email protected] 661-478-1965 FY 24-25 FY 24-25 FY 24-25 0 TO BE COMPLETED PRIOR TO JULY 15, 2023

5 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Approving The Application For Funds For The FY24/25 & FY25/26 Regional Surface Transportation Program (RSTP) And Highway Infrastructure Program (HIP) Under The Moving Ahead For Progress In The 21st Century (MAP-21) For The South Mahan Street Resurfacing, Drainage And Intersection Rehabilitation Between W. Bowman Rd And W. Dolphin Avenue Project PRESENTED BY:

Travis Reed, Public Works Director
SUMMARY:

The Regional Surface Transportation Program (RSTP) and Highway Infrastructure Program (HIP) grant will allow the City to have access to funds for projects such as the South Mahan St. Resurfacing, Drainage and Intersection Rehabilitation Project.

The City of Ridgecrest is submitting an application to the Kern Council of Governments (KernCOG) for $1,671,130.26 in funding from the RSTP and HIP program for said project.

The City will provide matching funds equal to 11.47% or $216,512.65, and additional funds if required, of the total project cost from Measure V or street infrastructure funds.

FISCAL IMPACT:

Award of this grant could result in Federal funding at 88.53% or about $1,671,130.26 for the City. City will provide matching funds equal to 11.47% or $216,512.65 of the total project cost from Measure V or other street infrastructure funds.

ACTION REQUESTED: Adopt the resolution approving the authorization to apply for the RSTP and HIP grants and authorize the City Manager to execute and file the application with KernCOG.

CITY MANAGER’S RECOMMENDATION:

Submitted by: Travis Reed Action Date: July 10, 2023
(Revised Jan2019)
This Page Intentionally Left Blank
RESOLUTION NO. 23-Xx

Page 1 of 2 ends

A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING
THE APPLICATION FOR FUNDS FOR THE FY-24/25 & FY-25/26,

REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) AND

HIGHWAY INFRASTRUCTURE PROGRAM (HIP) UNDER THE MOVING
AHEAD FOR PROGRESS IN THE 21ST CENTURY (MAP-21) FOR THE

SOUTH MAHAN STREET RESURFACING, DRAINAGE AND
INTERSECTION REHABILITATION BETWEEN W. BOWMAN RD AND
W. DOLPHIN AVENUE PROJECT
WHEREAS, the City of Ridgecrest is submitting an application to the Kern Council of Governments (KernCOG) for $1,671,130.26 in funding from the Regional Surface Transportation Program and Highway Infrastructure Program for South Mahan Street Resurfacing, Drainage and Intersection Rehabilitation between W.

Bowman Rd. and W. Dolphin Avenue project, (herein referred to as PROJECT); and, WHEREAS, the City of Ridgecrest has the financial capacity to complete, operate and maintain the PROJECT; and,
WHEREAS, the City of Ridgecrest will ensure that funds required from other sources will be reasonably expected to be available on the time frame needed to carry out the PROJECT; and,
WHEREAS, the City of Ridgecrest is authorized to execute and file an application for funding the PROJECT under the Regional Surface Transportation Program.

NOW, THEREFORE, BE RESOLVED that the Ridgecrest City Council hereby approves:
(1) The City of Ridgecrest will provide $216,512.65, or those necessary in local matching funds; and,
(2) The City of Ridgecrest understands that the Regional Surface Transportation Program and Highway Infrastructure Program funding for the project is fixed at the approved programmed amount, and that any cost increases must be funded by the City of Ridgecrest from other funds, and the City of Ridgecrest does not expect any cost increases to be funded with additional Regional Surface Transportation Program funding and Highway Infrastructure Program; and,
(3) The City of Ridgecrest understands the funding deadlines associated with these funds and will comply with the program implementation procedures described in Chapter 2 of the KernCOG Project Delivery Policies and Procedures manual; and,
Resolution 23-Xx Page 2 of 2
(4) The PROJECT will be implemented as described in the complete application and in this resolution and, if approved, to the amount programmed in the FTIP; and,
(5) The City of Ridgecrest and the PROJECT will comply with the requirements as set forth in the program; and ,
(6) The City of Ridgecrest authorizes its City Manager to execute and file an application with KernCOG for Regional Surface Transportation Program and Highway Infrastructure Program funding for the PROJECT as referenced in this resolution.

APPROVED AND ADOPTED this 10
th day of July, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Eric A. Bruen, Mayor
ATTEST:
_____________________________
Ricca Charlon, City Clerk

CITY OF RIDGECREST
Telephone 760 499-5081
FAX 760 499-1580
100 West California Avenue, Ridgecrest, California 93555-4054 Travis Reed, Deputy City Manager
June 29, 2023
Raquel Pacheco
Regional Planner
Kern Council of Governments
1401 19th Street, Suite 300
Bakersfield, CA. 93301
RE: 2023 Regional Surface Transportation Program, (RSTP), and Highway Infrastructure Program, (HIP), Call for Projects
Dear Raquel:

As per of the RSTP and HIP call for projects, the City of Ridgecrest is requesting that $99,982.15 in federal funds be programmed in the 2024/2025 fiscal year for Preliminary Engineering, and $1,571,148.11 in federal funds be programmed in the 2024/2025 fiscal year for Construction. Said dollars shall be used for the resurfacing, drainage and intersection improvements of South Mahan Street from W. Bwman Rd. to S. Dolphin Ave. in the City of Ridgecrest. This project will bring the roadway surface, drainage and intersection efficiency and ride quality up to an acceptable and safe level of service and will be a great benefit to the City of Ridgecrest residents.

With this it will require partnering with Kern County to allow for an additional 10’ of Right of Way to be utilized on the west side of the project, as the City County line runs down the Center line of Mahan St. If this becomes a problem in any way we will proceed with the project on just the City Side or East side of the project.

With the additional 10’ this will allow for two full lane widths of traffic and a 12’ foot bike/parking lane and will increase the safety of the roadway. Under current conditions, only one lane of traffic can be accommodated and we routinely see traffic driving in unimproved areas to avoid a collision. This area has seen numerous accidents including a fatality and is in drastic need of improvement.

If you have any questions please do not hesitate to call me at (760) 499-5081.

Travis Reed, PE
Deputy City Manager/Public Works Director
City of Ridgecrest
cc: Kyle Blades, City Councilmen, City of Ridgecrest
Ronald Strand, City Manager, City of Ridgecrest
Quinn Ortega, Engineer II, City of Ridgecrest
Attachments: Application, Engineers Estimate, Site Map, Photos, Resolution, Project Justification

CITY OF RIDGECREST
Telephone 760 499-5081
FAX 760 499-1580
100 West California Avenue, Ridgecrest, California 93555-4054 Travis Reed, Deputy City Manager

PROJECT APPLICATION
Project Justification: West Ward Avenue is one of the principal North/South major collectors/secondary arterial corridors in the City of Ridgecrest. It directly serves access to the China Lake Naval Air Weapons Research facility, Ridgecrest Regional Hospital, numerous residential neighborhoods and other businesses for local residents. It directly connects to the two central business corridors of China Lake Blvd. ( U.S. 395 Business aka. SR 178), West Bowman Rd. and West Dolphin Ave. and numerous collector streets. The proposed segment of this project would reconstruct the paving surface, improve drainage, improve ride quality and add much needed street parking and bike right of way.

The project length of this segment is approximately ½ mile. The street surface is currently in a declining condition, as it is an old oil sand and cold mix application street. The surface is weathered, and not of suitable width to facilitate, two way traffic. It possesses an average Pavement Condition Index of 28 per the 2022 Ridgecrest Crack Mapping project, which updated our 2020 PMS. The Pavement Condition Index of 28 ranks the condition as Poor, there are multiple potholes, failing patches, crack repairs and utility patches within the reach. There are numerous unimproved portions, which pose a severe risk to pedestrians, bicycles and residents. There are also drainage and ride quality issues along the entire reach.

Reconstructing the roadway, drainage and intersection ride quality will bring it up to an acceptable level of service with a long project life, drainage capacity and safe driving quality. The project will complement the recently improved Franklin Ave. project with new thermoplastic striping, street markings, street legends, drainage improvements and ride quality. Additionally, safety and timely clearing of traffic will be improved by providing a smooth and even roadway surface through the intersections for bicycles, motorcycles, cars and trucks with improved drainage, ride quality and new roadway striping for increased visibility.

This street is in dire need of reconstruction and we have even had a fatality within this segment of roadway. As you will see from the pictures attached, this street is a prime candidate for the RSTP program.

ITEM DESCRIPTION QTY UNIT UNIT PRICE AMOUNT
1 Mobilization, De-Mobilization 1 LS $75,000.00 $75,000.00 2 Permits, Insurance and Bonds 1 LS $20,000.00 $20,000.00 3 Traffic Control Plan/ Traffic
Control/Construction Area Signs 1 LS $30,000.00 $30,000.00 4 Miscellaneous Sawcut, Demo &
Removals 1 LS $13,000.00 $13,000.00
5 Cold Plane & Remove existing
oil sand +/- 3" 120,000 SF $0.55 $66,000.00
6 Remove and Replace existing
PCC Sidewalk 250 SF $22.00 $5,500.00
7 Remove and Replace Existing
Curb & Gutter 100 LF $75.00 $7,500.00
8 Install 8" Curb & Gutter 1,300 LF $57.00 $74,100.00
9 Double Adjust Sewer Manholes
to grade 8 EA $2,500.00 $20,000.00
10 Double Adjust Survey
Monument wells 6 EA $2,500.00 $15,000.00
11 Remove Existing PCC
Sidewalk and Curb and gutter;
Construct Curb Ramp
5 EA $7,500.00 $37,500.00
13 Site Grading 1 LS $90,000.00 $90,000.00
14 Roadway Excavation 3,500 CY $43.00 $150,500.00
15 Construct 8-Inch Crushed
Aggregate Base 3,500 CY $90.00 $315,000.00
16 Rubberized Hot Mix Asphalt 2,950 TN $168.00 $495,600.00 19 Striping, RPM's, Markings and
Legends 1 LS $15,000.00 $15,000.00
20 Environmental Commitments
and Pre-Construction Surveys 1 LS $7,000.00 $7,000.00
21 Construction Survey/ Record
Drawings 1 LS $8,000.00 $8,000.00
22 Quality Control Program 1 LS $12,000.00 $12,000.00
23 Site Cleanup 1 LS $10,000.00 $10,000.00
ESTIMATED AMOUNT $1,466,700.00
10% Contingency $146,670.00
Construction Cost $1,613,370.00
Preliminary Engineering 7% $112,935.90
Construction Engineering 10% $161,337.00
Total Construction Estimate, Construction Cost + Construction Eng. $1,774,707.00 Construction RSTP
Federal RSTP Funds (88.53%), Total Construction Estimate X 88.53% $1,571,148.11 Local Matching Funds (11.47%), Total Construction Estimate X 11.47% $203,558.89 Preliminary Engineering RSTP
Federal RSTP Funds (88.53%), Preliminary Engineering X 88.53% $99,982.15 Local Matching Funds (11.47%), Preliminary Engineering X 11.47% $12,953.7477 Total Local Match $216,512.6406
Federal RSTP and HIP funds Requested $1,671,130.26

COST ESTIMATE
S. Mahan St. Bowman Rd. to Dolphin St.
in Ridgecrest, California, 6/26/2023

ESTIMATED COST

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $17,262.00 To Include The Repair Of Existing Concrete, Traffic Loop And Asphalt Improvements In The Capital Improvement Plan (CIP) Phase II Project And The Engineers Report
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Design Engineering Services for the Phase II Sewer Project, and a detailed engineering report. The previous scope of work was as follows: Design a multi-year Capital Improvement Plan (CIP) update for replacing/repairing all remaining Grade 4 and 5 class defects in the sewer collections mains and trunks, corresponding rehabilitation of the connecting manholes to accomplish repairs to the sewer trunks in China Lake Boulevard between Argus and California Avenue, and in California Avenue between China Lake Boulevard and Richmond Avenue. The specific project included inspection/evaluation of about 8,500 feet of existing sewer pipe and the corresponding 29 manholes, asset assessment, defining the best repair approach for the condition identified, estimating of probable construction costs, scheduling of construction projects, and preparing an updated engineering report.

Thereafter the City and Willdan amended the agreement to include the analysis of class 3 defects for the Phase II project, as well as the CIP update and the engineers report. Willdan prepared revised preliminary estimate for the City of Ridgecrest’s review and approval, prior to the changes, revise plans and estimates as necessary; and revise the engineers report and update the multi-year CIP program.

With the acceptance of this proposal, this will include the additional work required to facilitate concrete, asphalt and traffic loop repair within the Caltrans Right of Way. After lots of consulting with Caltrans the location of the sewer line and Caltrans, standards facilitated a significant change in scoop. Additional asphalt paving was required together with replacement of all loops, which will most certainly be damaged during construction. With a deeper look staff noticed that the machinery required to make these repairs would most certainly require the replacement of existing curb gutter and sidewalk along state route 178.

With this knowledge, and time of the essence staff directed Willdan to proceed with these changes.

Willdan prepared the required plans and documented their time. The additional cost necessary is a fixed fee as all work for design is complete. The design effort was significant, since the original repair was a typical trench patch and no concrete was to be disturbed.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
The fee for the project amendment is $17,262.00. City Council previously authorized a Professional Services Agreement in the amount of $157,487.00 via Resolution 2020-48.

The new amended total per Amendment 1 was $169,065.00.

If Amendment 2 is approved, the final design fee will be $186,327.00. All funded with Wastewater Enterprise Funds. Staff feels it is a very fair price for the work which was provided.

Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc.

FISCAL IMPACT: Previous - $157,487.00 from Wastewater Enterprise Fund Amendment 1 - $11,578.00
Amendment 2 - $17,262.00
Revised Total - $186,327.00 from Wastewater Enterprise Fund ACTION REQUESTED:

1. Amend a Professional Services Agreement to Willdan Engineering for Design, Cost Estimates and Engineering services for the Phase II Sewer and multi-year Capital Improvement Plan update Project.

2. Allocate an additional $17,262.00 Wastewater Enterprise Funds to the previously authorized $169,065.00 by Resolution 22-62 as the source of City funding.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $17,262.00, for a total of $186,327.00.

4. Authorize the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested
Submitted by: Travis Reed Action Date: July 10, 2023
RESOLUTION NO. 23-xx

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES
AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $17,262.00 TO INCLUDE THE REPAIR OF EXISTING CONCRETE,

TRAFFIC LOOP AND ASPHALT IMPROVEMENTS IN THE CAPITAL

IMPROVEMENT PLAN (CIP) PHASE II PROJECT AND THE ENGINEERS REPORT
WHEREAS, The City of Ridgecrest required amended professional design, engineering services from Willdan Engineering for the Phase II Sewer multi-year Capital Improvement Plan (CIP) update project; and,
WHEREAS, the proposed services are based on time and materials for a not to exceed fee with written authorization; and,
WHEREAS, the services are for significant design efforts as it relates to concrete, traffic loop and asphalt repairs in the Caltrans right of way; and,
WHEREAS, the original time and materials not to exceed amended fee for the Design and Engineering Services is for a total of $169,065.00; and, WHEREAS, the proposed amended time and materials not to exceed fee for the Design Engineering Services is for a total amendment cost of $17,262.00. The revised total for a shovel project shall be $186,327.00; and,
WHEREAS, the funds will be allocated from the Wastewater Enterprise Fund.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Amend a Professional Services Agreement to Willdan Engineering for Design, Cost Estimates and Engineering services for the Phase II Sewer and multi-year Capital Improvement Plan update Project.

2. Allocate an additional $17,262.00 Wastewater Enterprise Funds to the previously authorized $169,065.00 by Resolution 22-62 as the source of City funding.

4. Authorize the City Manager, Ronald Strand, to execute the contract.

APPROVED AND ADOPTED this 10th day of July 2023 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Eric A. Bruen, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk
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AMENDMENT NO. 2 TO CONSULTANT AGREEMENT
WILLDAN – PHASE II SEWER
This Amendment No. 2 to the Consultant Agreement ("Amendment No. 2") is entered into as of July 10, 2023 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 20-48, on January 7, 2021, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide design for the multi-year Capital Improvement Plan (CIP) update for replacing/repairing all remaining Grade 4 and 5 class defects in the sewer collection mains and trunks, and corresponding rehabilitation of the connecting manholes for the trunk sewer. (“Master Agreement”). The Master Agreement” and Amendment No. 1 which is attached hereto as Attachment “B”. Phase II Sewer Line Rehabilitation encompasses China Lake Boulevard between Argus and California Avenue, and in California Avenue between China Lake Boulevard and Richmond Avenue, and various point repairs in the City of Ridgecrest. After the first draft of plans were submitted, the City found it necessary to change direction and alter the scope of work to include Grade 3 defects and change rehabilitation methods to a complete replacement if we had more than four (4) point repairs between existing manholes, said work was encompassed in Amendment 1.

Thereafter with the location of the sewer line adjacent to the existing Curb and Gutter on China Lake Blvd, approx. 4’ west, staff requested the addition of additional concrete repairs along China Lake Boulevard to cover potential damages to them through the construction phase. In addition, traffic loops were added to the project due to the Caltrans required paving and crossings were added that were not included in the original as-builts.

Contract Amendment Request No. 2 would provide additional compensation for the extended scope in the amount of $17,262.00. With this Willdan has prepared a cost differential for the additional work as apparent in Attachment “A” B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “A”.

D. The Parties now desire to amend the Master Agreement to provide for certain professional and engineering consulting services related to design services including additional concrete, traffic loop, and asphalt repairs in the CIP project and the engineers report. Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Willdan hereby agree to amend the Master Agreement by this Amendment No. 2 as follows:

1. Additional Design Services. Subject to the terms and conditions of this Amendment No. 2, Willdan will or has provided through its professionals, the necessary professional and engineering services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 2 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 2, the aforementioned scope of additional services and tasks for design services as indicated in Attachment A shall hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. The Section 3 of the Master Agreement shall be amended to increase the original not to exceed amended sum of $169,065.00 by $17,262.00 for a new total not to exceed sum, unless future written authorization is given of $186,327.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment A.

3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 2 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 2 unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 2, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 2, the terms and conditions of this Amendment No. 2 shall prevail and control. (b) Entire Agreement. The Master Agreement, together with this Amendment No.2, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 2 are for convenience of reference only.
(d) Counterparts. This Amendment No. 2 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 2.

IN WITNESS WHEREOF, this Amendment No. 2 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal dated May 2, 2023
May 2, 2023
Mr. Travis Reed, PE
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Contract Amendment Request No. 2 for Professional Engineering Services for the Ridgecrest Phase 2 Sewer line Rehabilitation Project, PO #21-302 Dear Mr. Reed:

Per previous discussions, this letter is to request authorization to modify the budget for our original design engineering services contract for the City’s Multi-Year Sewer Repair and Replacement Program and Phase Two Sewer Line Rehabilitation, Repair or Replacement Project. The City has engaged the services of Willdan Engineering to provide design engineering services, for the multi-year Capital Improvement Plan (CIP) update for replacing/repairing all remaining Grade 4 and 5 class defects in the sewer collection mains and trunks, and corresponding rehabilitation of the connecting manholes for the trunk sewer.

Willdan’s original budget of $154,487.00 (PO #21-302) included the design for grade 4 and grade 5 class defects.

The Contract Amendment Request No. 1 included analyzing and including Class 3 Defects in the CIP project and the engineer’s Report. The revised amended contract amount is $166,065. The city requested we add additional concrete repairs along China Lake Boulevard to cover potential damages to them through the construction phase.

In addition, traffic loops were added to the project due to the Caltrans required paving and crossings were added that were not included in the original as-builts. Contract Amendment Request No. 2 would provide additional compensation for the extended scope in the amount of $17,262, making our current amended contract amount $183,327
The design effort was significant as the full plans, specifications and estimates had to be revised with the addition of concrete repairs, traffic loops, and utility crossings. A new sheet and detail sheet had to be generated to add traffic loops to the documents to get approval for the work to be completed within Caltrans Right-of-way.

Based on the aforementioned items, Willdan’s Contract Amendment Request No. 2 provides compensation for the required extended contract engineering services outside of the original scope of work.

FEE
To support this contract amendment request, the table below shows a breakdown of the fees associated with the aforementioned extra work items.

Item
No.

Description Classification Hours Rate Total
1 Additional Bid
Support
Services
Project Manager/
Deputy Director
(Jeff/Mike/Tyrone)
18 $207.00 $3,726.00
Senior Designer 40 $169.00 $6,760.00
Associate Engineer 32 $143.00 $4,576.00
Assistant Engineer 20 $110.00 $2,200.00
Total $17,262.00
In conclusion, Willdan Engineering’s current budget of $166,065.00 is proposed to be increased by $17,262, for a revised total of $183,327.

May 2, 2023

Page 2 ends

If you have any questions or need additional information, please contact me at (714) 393-1963.

Respectfully submitted,

WILLDAN ENGINEERING
Tyrone Peter, PE
Deputy Director of Engineering
ATTACHMENT “B”
(Master Agreement)
Consultant Agreement
Willdan Engineering

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $105,000.00 For The West Ward Phase I Improvement Project To Include Addition Force Account Inspection Services And Project Subconsultant Services
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Professional Services for the Phase I West Ward Ave. Improvement Project.

Said project is a federally funded Regional Surface Transportation Project (RSTP). The previous scope of work included all the typical Items in a PS&E package including Bidding assistance.

With the acceptance of this Amendment No 2 the City will be effectively utilizing all the available funds that were allocated for our CE phase of the project. As the project progressed and the scope was amended, staff found it necessary to alter the contract to facilitate the completion of all the sewer work prior to paving.

During this project we ran into numerous issues with man holes and main line that were constructed in the late 50’s and early 60’s. Items included in this were over poured bases, cave in’s and exterior drop inlets not indicated on construction as-builts. With the addition of work, and no bid item to complete the work staff felt it necessary to complete said work on force account (time and material) so it was fair to all parties involved.

By doing this this increased the contract working time 40+ days. With any increase in time to a project there is an increase in time for inspection and sub consultants such as twinning for materials testing. Said work equated to an estimated $105,000 worth of extra work.

The fee for the project amendment is $105,000.00. City Council previously authorized a Professional Services agreement in the amount of $132,535.00 via. Resolution 2020-11 and 22-40. The new amended total, if approved shall be $237,535.00. The fee will be funded with Wastewater Enterprise funds, and staff feels it is a very fair price for the work which was necessary.

Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc. Which will bring the total portion of Work Funded for CE services to $237,535.00, of this $66,206 shall be covered by RSTP funds. These funds were only for the street improvement work, as the sewer infrastructure work was added as non-participatory work.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
FISCAL IMPACT:

Previous - $100,378.00
Amendment 1 - $32,147.00
Amendment 2 - $105,000.00
Revised Total - $237,535.00
Wastewater enterprise funds – 137,147.00
Previously Authorized Measure V - $100,378.00
Less Grant Funding $66,206.00
Total Measure V Funding – $34,172.00
ACTION REQUESTED:

1. Amend a Professional Services Agreement with Willdan Engineering for Construction Engineering Services for the Phase I West Ward Ave Improvement Project.

2. Allocate an additional $105,000.00 from Wastewater Enterprise Funds to the previously authorized $132,535.00 as per Resolution 20-11.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $105,000.00, for a total of $237,535.00 of which $66,206.00 shall be covered by Federal RSTP grant funding.

4. Authorize the City Manager, Ronald Strand, to execute the Amendment.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested Submitted by: Travis Reed Action Date: July 10, 2023
RESOLUTION NO. 23-xx

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $105,000.00 FOR

THE WEST WARD PHASE I IMPROVEMENT PROJECT TO INCLUDE

ADDITION FORCE ACCOUNT INSPECTION SERVICES AND PROJECT

SUBCONSULTANT SERVICES
WHEREAS, The City of Ridgecrest requires amended professional inspection and other engineering services from Willdan Engineering for the Phase I West Ward Ave. Improvement project; and,
WHEREAS, the proposed services are based on time and materials for a not to exceed fee estimate with written authorization; and,
WHEREAS, the services are for inspection and engineering services such as, federal aid compliance and force account sewer work the project; and, WHEREAS, the original amended, per amendment 1 time and materials not to exceed fee for the Design and Engineering Services is for a total of $132,535.00; and, WHEREAS, the proposed amended time and materials not to exceed fee estimate for the additional Design Engineering Services is for $105,000.00. The revised total for the complete project shall be $237,535.00; and,
WHEREAS, the funds will be allocated from the Waste Water Enterprise Fund; and, WHEREAS, the inspection services allowed the city to utilize all the grant funding for this RSTP project, which was primarily for asphalt concrete improvements on Ward Ave.; and, NOW, THEREFORE, BE IT RESOLVED THAT:

1. Amend a Professional Services Agreement with Willdan Engineering for Construction Engineering Services for the Phase I West Ward Ave Improvement Project.

2. Allocate an additional $105,000.00 from Wastewater Enterprise Funds to the previously authorized $132,535.00 as per Resolution 20-11.

4. Authorize the City Manager, Ronald Strand, to execute the Amendment.

APPROVED AND ADOPTED this 10th day of July 2023 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Eric A. Bruen, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk
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Willdan Engineering
Ward Phase 1 – Additional CE Services for Sewer Force Account Work AMENDMENT NO. 2 TO CONSULTANT AGREEMENT
WILLDAN – WEST WARD AVE. PHASE I, CE
This Amendment No. 2 to the Consultant Agreement ("Amendment No. 2") is entered into as of July 10, 2023 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 20-40, on June 1, 2022, and PO 20-317, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide Construction Engineering Services for the RSTP funded Ward Ave. Phase I improvement project. (“Master Agreement”). The Master Agreement” which is attached hereto as Attachment “B”. Phase I of West Ward Ave Improvements encompasses West Ward Ave. from China Lake Boulevard to Norma St. in the City of Ridgecrest.

With the increase to the work on the project due to unforeseen changes in regards to the sewer work additional inspection time was necessary. Work of this nature requires continuous inspection and with the increase of contract days (40 days +/-) comes an increase in inspection services and subcontractors such as Twinning for compaction. The additional effort required to facilitate inspection services and quality control is approximately 40 working days. This cost is based on the total contract time that was added for the force account work which was complete by Everlevel Holdings and inspected by Willdan staff on behalf of the City. For this additional work, Willdan has provided a preliminary cost estimate (verbal) to cover overages as it relates to the sewer infrastructure work. Attachment “A” outlines said work. The cost differential for all subs and inspection is estimated to be $105,000.00, or $2,625.00 per day, with the majority of this for subcontractors required to meet grant guidelines. None of this work is covered under our grant, as all sewer related work is non-participatory per the grant guidelines.

B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal, which was verbally responded to the Public Works Director, this conversation detailed the additional requested work.

D. The Parties now desire to amend the Master Agreement to provide for certain professional and engineering consulting services related to and already completed items necessary to keep the West Ward Ave. Improvement Project progressing.

Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

Willdan Engineering
Ward Phase 1 – Additional CE Services for Sewer Force Account Work

1. Additional Construction Engineering Services. Subject to the terms and conditions of this Amendment No. 2, Willdan will provide, or has provided, through its professionals, the necessary professional and engineering services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 2. These items fall under previously agreed to terms which are consistent with applicable laws and good industry practices. For purposes of this Amendment No. 2, the aforementioned scope of additional services and tasks for Construction Engineering services as indicated in Attachment A shall hereinafter be referred to generally by the capitalized term “Work”.

Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. The Section 3 of the Master Agreement shall be amended, per Amendment No. 2 to increase the original amended contract not to exceed sum of $132,535.00 by $105,000.00 for a new total not to exceed sum, unless future written authorization is given of $237,535.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment A.

Willdan Engineering
Ward Phase 1 – Additional CE Services for Sewer Force Account Work IN WITNESS WHEREOF, this Amendment No. 2 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

Willdan Engineering
Ward Phase 1 – Additional CE Services for Sewer Force Account Work ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal -TBD
Additional CE Services as it relates to Sewer Force Account work and Subcontractor work consistent with original contract.

Willdan Engineering
Ward Phase 1 – Additional CE Services for Sewer Force Account Work ATTACHMENT “B”
(Master Agreement)
Consultant Agreement
Willdan Engineering
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $21,839.20 For The West Ward Phase II Improvement Project To Include Additional Design And Survey Efforts PRESENTED BY: Travis Reed, Public Works Director
SUMMARY:

The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Professional Services for the Phase II West Ward Ave. Improvement Project. Said project is a federally funded Regional Surface Transportation Project (RSTP). The previous scope of work included all the typical Items in a PS&E package including Bidding assistance.

The original project estimates included minor survey work, which was modified after staff reviewed the project. The additional survey work was performed in 2021 and was not billed until recently. With this additional survey came additional design to re-profile intersections and design additional bubbler facilities within the intersections.

Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc.

Which will bring the total portion of Work Funded by Measure V to $75,786.46.

This project is an RSTP Grant project to which the City elected to fund the design so it could be constructed a year early. We are set to go to bid here in a month.

FISCAL IMPACT: Previous - $53,947.26
Amendment 1 - $21,839.20
Revised Total - $75,786.46 From Measure V
ACTION REQUESTED:

1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the Phase II West Ward Ave Improvement Project.

2. Allocate an additional $21,839.20 from Measure V Funds to the previously authorized $53,947.26.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $21,839.20, for a total of $75,786.46.

4. Authorize the City Manager, Ronald Strand, to execute the Amendment.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested
Submitted by: Travis Reed Action Date: July 10, 2023
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RESOLUTION NO. 23-Xx

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES
AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $21,839.20 FOR THE WEST WARD PHASE II IMPROVEMENT PROJECT

TO INCLUDE ADDITION DESIGN AND SURVEY EFFORTS
WHEREAS, The City of Ridgecrest requires amended professional design, engineering services from Willdan Engineering for the Phase II West Ward Ave. Improvement project; and, WHEREAS, the proposed services are based on time and materials for a not to exceed fee estimate with written authorization; and,
WHEREAS, the services are for design and engineering services such as, additional survey and design services; and,
WHEREAS, the original time and materials not to exceed fee for the Design and Engineering Services is for a total of $53,947.26; and, WHEREAS, the proposed amended time and materials not to exceed fee estimate for the additional Design Engineering Services is for $21,839.20. The revised total for a shovel ready project shall be $75,786.46; and,
WHEREAS, the funds will be allocated from Measure V; and, NOW, THEREFORE, BE IT RESOLVED THAT:

1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the Phase II West Ward Ave Improvement Project.

2. Allocate an additional $21,839.20 from Measure V Funds to the previously authorized $53,947.26.

4. Authorize the City Manager, Ronald Strand, to execute the Amendment.

APPROVED AND ADOPTED this 10th day of July 2023 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Eric A. Bruen, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk
This Page Intentionally Left Blank
AMENDMENT NO. 1 TO CONSULTANT AGREEMENT
WILLDAN – WEST WARD AVE. PHASE II
This Amendment No. 1 to the Consultant Agreement ("Amendment No. 1") is entered into as of July 10, 2023 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 21-50, on August 18, 2021, and PO 22-115, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide environmental, plans, specifications and bidding assistance for the RSTP funded Ward Ave. Phase II improvement project. (“Master Agreement”). The Master Agreement” which is attached hereto as Attachment “B”. Phase II of West Ward Ave Improvements encompasses West Ward Ave. from Norma St. to Downs St. in the City of Ridgecrest. After the first draft of plans were submitted, the City found it necessary to alter and adjust grades in the intersections of Norma, and Sierra View. The additional effort resulted in additional survey needs and additional staff design time. This was prior to staff receiving new equipment to prepare survey data in house. For this additional work, Willdan has prepared a cost differential as apparent in Attachment “A”.

B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “A”.

Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

1. Additional Design Services. Subject to the terms and conditions of this Amendment No. 1, Willdan will provide, or has provided, through its professionals, the necessary professional and engineering services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 1 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 1, the aforementioned scope of additional services and tasks for design services as indicated in Attachment A shall hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. The Section 3 of the Master Agreement shall be amended to increase the original not to exceed sum of $53,947.26 by $21,839.20 for a new total not to exceed sum, unless future written authorization is given of $75,786.46. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment A.

3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 1 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 1 unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 1, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 1, the terms and conditions of this Amendment No. 1 shall prevail and control. (b) Entire Agreement. The Master Agreement, together with this Amendment No.1, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 1 are for convenience of reference only.
(d) Counterparts. This Amendment No. 1 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 1.
[SIGNATURES NEXT PAGE]
IN WITNESS WHEREOF, this Amendment No. 1 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal dated June 9, 2023
June 9, 2023
Mr. Travis Reed, PE
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Contract Amendment Request No. 1 for Professional Engineering Services for the West Ward Phase 2 (Norma to Downs), PO #2022-0115
Dear Mr. Reed:

Per previous discussions, this letter is to request authorization to modify the budget for our original design engineering services contract for the City’s West Ward Ave Phase 2 (Norma to Downs St) project. The City has engaged the services of Willdan Engineering to provide design engineering services, for the design of street improvements on West Ward Ave including PCC repairs, pavement rehabilitation, regrading of Norma Ave at West Ward Ave intersection, etc.

Willdan’s original budget of $53,947.26 (PO #2022-0115) included the design of the streets. The city requested we get additional survey of the street to complete regrading of the intersection of Sierra View and West Ward Ave.

In addition, the city has requested we reconstruct the bubblers and inlets through the limits of the streets. Each of the bubblers will have their own plan and profile for their reconstruction, per request.

The design effort is significant as the full plans, specifications and estimates have to be revised to add the additional work. A new sheet and detail sheet will have to be generated to properly convey the design of the bubblers and inlets.

Based on the aforementioned items, Willdan’s Contract Amendment Request No. 1 provides compensation for the required extended contract engineering services outside of the original scope of work.

FEE
To support this contract amendment request, the table below shows a breakdown of the fees associated with the aforementioned extra work items.

Item
No. Description Classification Hours Rate Fee Markup Total 1 Additional
Design
Services
Director of Engineer 8 $216 $1,760.00
Senior Engineer I 40 $164 $6,560.00
2 Additional
Survey
Senior Engineer I 8 $164 $1,312.00
Topographic Survey $12,208 15% $14,039.20
Original Survey Budget
(Credit) ($1,800.00)
Total $21,839.20
In conclusion, Willdan Engineering’s current budget of $53,947.26 is proposed to be increased by $21,839.20, for a revised total of $75,786.46.

June 9, 2023

Page 2 ends

If you have any questions or need additional information, please contact me at (657) 223-8557.

Respectfully submitted,

WILLDAN ENGINEERING
Tyrone Peter, PE
Deputy Director of Engineering
ATTACHMENT “B”
(Master Agreement)
Consultant Agreement
Willdan Engineering

WILLDAN ENGINEERING
Senior
Survey
Analyst
Assistant
Engineer I
214.61 173.72 181.40 99.64 116.12 153.29 122.64 79.22 107.31 127.75 109.85 76.64 65.00 4 40 57 12 39 34 111 8 37 2 8 32 0
Kickoff Meeting 2 2 4 $ 150.00 710.24 $
Project Management-QA/QC 4 16 20 $ 3,637.96
Project Management Subtotal 4 18 2 0 0 0 0 0 0 0 0 0 0 24 $ 4,348.20 $ -
$ -
Quarterly Progress Invoicing for PE 8 8 $ 1,451.20
Design Engineering (PE)
Right of Way Certification 12 12 $ 2,176.80
Project Authorization Request for CON 8 8 $ 1,451.20
DBE Goal for CON 2 2 $ 255.50
Federal Funding Compliance Subtotal 0 0 28 0 0 0 0 0 0 2 0 0 0 30 $ 5,334.70 Field Visit-Env. Res. Survey 6 6 $ 696.72
Technical Studies Assessment 4 4 $ 464.48
Potential Effects on Env. (PES Form) 10 10 $ 1,161.20
Prepare Attachments (Maps/Diagrams/APE) 4 4 $ 464.48
Final PES Form 6 6 $ 696.72
Meetings and Coordination 6 6 $ 696.72
$ -
Direct Expenses (Willdan Travel, Printing, Other) 0 $ 1,910.00 - $ $ -
Environmental Clearance - CEQA $ -
Prepare Notice of Exemption with attachments 3 3 $ 348.36 1 Biological Resources Study/Survey 0 $ -
Environmental Compliance Subtotal 0 0 0 0 39 0 0 0 0 0 0 0 0 39 $ 4,528.68 Project Coordination 2 2 $ 347.44
Meetings/Conference Calls (2) 4 4 $ 100.00 694.88 $
30% PSE Submittal 0
60% PSE Submittal 1 1 2 $ 100.00 281.03 $
100% PSE Submittal 1 1 2 $ 100.00 281.03 $
Subtotal 0 8 0 0 0 0 0 0 2 0 0 0 0 10 $ 1,604.38
Field Survey (Norma and West Ward Intersection) 8 32 40 $ 3,331.28 Base Map 2 5 28 35 $ 4,259.12
Subtotal 0 2 5 0 0 0 0 0 28 0 8 32 0 75 $ 7,590.40
Mark Borings and DigAlert 0 $ -
Field Exploration 12 12 $ 500.00 1,195.68 $
Lab Testing In-Situ M & D (5 @ $25) 0 $ -
Lab Testing Gradation (Sieve) (3 @ $120) 0 $ -
Lab Testing R-Value (1 @ $275) 0 $ -
Engineering Recommendations (No Analysis and Report) 8 8 $ 1,451.20 0 0 8 12 0 0 0 0 0 0 0 0 0 20 $ 2,646.88
Utility Research and Coordination 4 2 6 $ 100.00 531.48 $ Utility Notices (Up to 3 per Agency) 1 4 2 7 $ 100.00 705.20 $ Subtotal 0 1 0 0 0 0 0 8 4 0 0 0 0 13 $ 1,236.68
Preliminary Engineer's Report 0 $ -
Final Engineer's Report 0 $ -
Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Title Sheet (1 Sheet) 1 1 8 10 $ 1,336.24
Plan Sheets (3 Sheets) 4 3 51 2 60 $ 7,708.34
Roadway Details (1 Sheet) 1 1 16 18 $ 2,317.36
Roadway Details (West Ward and Norma Intersection Approach) 2 1 20 23 $ 2,981.64 Signing, Striping (1 Sheet) 2 24 26 $ 4,041.76
Subtotal 0 8 8 0 0 24 95 0 2 0 0 0 0 137 $ 18,385.34
60% Specifications 1 2 4 4 11 $ 1,640.24
100% Specifications 1 2 4 4 11 $ 1,640.24
Subtotal 0 2 4 0 0 8 8 0 0 0 0 0 0 22 $ 3,280.48
30% Estimate 0
60% Estimate 1 1 1 4 1 8 $ 1,106.28
100% Estimate 1 1 4 6 $ 825.25
Subtotal 0 1 2 0 0 2 8 0 1 0 0 0 0 14 $ 1,931.53
Design Engineering Subtotal 0 22 27 12 0 34 111 8 37 0 8 32 0 291 $ 36,676 Total All Hours 4 40 57 12 39 34 111 8 37 2 8 32 0 384 $ 50,887.27 $ 3,060.00 Total
1 Does not include formal surveys for sensitive species or their habitats. If required, to be provided at additional fee. 2 Assumes City will submit Notice Inviting Bids for publishing and pay newspaper advertisement publication fees. Willdan will only provide electronic copies of plans and specs to plan rooms. $ 53,947.27
CITY OF RIDGECREST - WEST WARD PHASE 2 RSTP - FEE SCHEDULE 6/24/2021 (Revised)

FEDERAL FUNDING COMPLIANCE
Field
EngineerGeotech
QA
Manager
(Director)
Project
Manager
Supervising
Engineer
Principal
Planner
Sr. Design
Manager
Sr.

Designer
Utility
Coordin. Designer
Labor
Compliance
Mgr.

Administrative
Assistant II
Survey Direct
Expenses and
Subs
Amount - RSTP / HIP
Plans Preparation
Complete Specifications
Project Management
Survey and Base Plan Preparation
Preliminary Tasks
Construction Engineering (CE)

ENVIRONMENTAL COMPLIANCE
Environmental Clearance - NEPA

DESIGN ENGINEERING
Total Hours

SUMMARY TASK HOURS

PROJECT MANAGEMENT
Project Administration
Engineer's Cost Estimate
Geotechnical Investigation
Utility Notice and Coordination
Engineer's Report

Ridgecrest City CouncilJuly 10, 2023

Ridgecrest City Council
July 10, 2023