Ridgecrest City Council
December 20, 2023

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
December 20, 2023
Closed Session 4:30 p.m.

Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, CMC
City Clerk
[email protected]
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

Watch meetings on-line:

All of our meetings are streamed live at https://ridgecrest-ca.gov/369/Watch or on YouTube at https://www.youtube.com/cityofridgecrest/live and are also available for playback after the meeting.

Call in for public comments:

To participate with verbal comments, please call (760) 499-5010. This phone line will allow only one caller at a time, so if the line is busy, please continue to dial. We will be allowing a 20-30 second delay between callers to give time for media delays and callers to dial in. If you wish to comment on multiple items you will need to call in as each item is presented.

CITY COUNCIL
Eric A. Bruen, Mayor
Solomon P. Rajaratnam, Mayor Pro-Tem
Kyle Blades, Vice Mayor
L. Scott Hayman, Council Member
John ‘Skip’ Gorman, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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100 W. CALIFORNIA AVE. | RIDGECREST, CA 93555
Phone 760.499.5000 | Fax 760.499.1520
www.ridgecrest-ca.gov

NOTICE AND CALL OF A SPECIAL CLOSED SESSION MEETING OF THE

RIDGECREST CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY /

HOUSING AUTHORITY / FINANCING AUTHORITY

TO THE MEMBERS OF THE RIDGECREST CITY COUNCIL / SUCCESSOR

REDEVELOPMENT AGENCY / HOUSING AUTHORITY / FINANCING AUTHORITY, PUBLIC AND CITY CLERK:

PUBLIC NOTICE that a SPECIAL CLOSED SESSION MEETING of the Ridgecrest City Council/Successor Redevelopment Agency/Housing Authority/Financing Authority is hereby called on:

Wednesday, December 20, 2023 @ 4:30 p.m.

City Council Chambers
100 W. California Avenue
Ridgecrest, California
Said SPECIAL CLOSED SESSION MEETING shall be for the purpose of:

CONFERENCE WITH LEGAL COUNCIL:

Conference with Legal Counsel - Anticipated Litigation (GC § 54956.9) - two cases Conference with Legal Counsel - Existing Litigation (GC Sec. 54956.9) Mojave Pistachios, LLC v Indian Wells Valley Water District, et al.

Orange County Superior Court Case No. 30-2021-01187275-CU-OR-CJC California Government Code Section 54957 Subpart (b)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - City Attorney
Dated: December 11, 2023
Eric A. Bruen, Mayor / Chair
ATTEST:

Ricca Charlon, City Clerk
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

AGENDA
Wednesday, December 20, 2023 Closed Session – 4:30 p.m.

Regular Session – 6:00 p.m.

CALL TO ORDER
• Roll call

APPROVAL OF AGENDA

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION - CONFERENCE WITH LEGAL COUNCIL
Conference with Legal Counsel - Anticipated Litigation (GC § 54956.9) - two cases Conference with Legal Counsel - Existing Litigation (GC Sec. 54956.9) Mojave Pistachios, LLC v Indian Wells Valley Water District, et al.

Orange County Superior Court Case No. 30-2021-01187275-CU-OR-CJC California Government Code Section 54957 Subpart (b)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - City Attorney

REGULAR SESSION
• Pledge Of Allegiance
• Invocation

ATTORNEY REPORT OUT OF CLOSED SESSION

PRESENTATIONS
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated December 6, 2023 Charlon

2. Review And Approve Recognized Obligation Payment Schedule (ROPS) 2024-25 And Administrative Budget For Fiscal Year 2024-25 Of The Successor Agency To The Ridgecrest Redevelopment Agency And Approval Of Resolution Freese

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 20, 2023

DISCUSSION AND ACTION ITEMS

3. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Hayman

4. A Resolution Of The Ridgecrest City Council Approving Increased Appropriations Of Unallocated General Fund Reserves In The Amount Of $83,163.00 For The Construction Of The Splash Pad Drainage Infrastructure Improvement Project Wegener

5. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. For $32,000.00 To Provide Additional Design For The Extended Project Limits For The Bowman Channel Between S. Norma St. And S. China Lake Blvd. Reed

6. A Resolution Of The Ridgecrest City Council Approving Increased Appropriations For Intersection Reconstruction On La Mirage St. And Palm Drive For $100,532.44 As Submitted By Lyles Utility Construction LLC., And Allocate Funds For A 10% Contingency. A Maximum Total Of Up To $110,585.68; And Authorize The City Manager, Ronald Strand, To Execute All Agreements To Construct The Project Reed

7. A Resolution To Accept The Base Bid (Sch. A+B) As Submitted By Contractor To Be Named. Allocate ARPA, Clean Cal, & Any Additional Funds If Necessary For The Base Bid, And Up To An Amount To Be Named For A Ten Percent (10%) Construction Contingency. A Maximum Total Of Up To Amount To Be Named. Award A Construction Contract To Contractor To Be Named To Construct The Clean California Leroy Jackson Park Improvement Project In The Amount Of Amount To Be Named, And Authorize The City Manager, Ronald Strand, To Execute The Contract Reed

8. Proposed Approval For A New Salary Schedule For The Police Chief Position Strand

COMMITTEE REPORTS
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 12/07/23 – Canceled
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 12/12/23

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 20, 2023

Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
➢ Next meeting 12/28/23
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.

Location: City Hall Council Chambers
➢ Next meeting TBD due to holiday
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Tuesday each month at 5:30 p.m.

Location: Kerr McGee Center Meeting Rooms
➢ Next meeting TBD due to holiday
Ridgecrest Area Convention and Visitor Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 4th Wednesday each month at 9:00 a.m.

Location: California Welcome Center
➢ Next meeting 01/24/2024

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated December 6, 2023
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated December 6, 2023 FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: Dec 20, 2023
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

DRAFT MINUTES
Wednesday, December 6, 2023 Closed Session – 5:00 p.m.

Regular Session – 6:00 p.m.

This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.

ROLL CALL – 5:02 p.m.

Council Present: Mayor Eric A. Bruen; Mayor Pro-Tem Solomon P. Rajaratnam; Council Member Skip Gorman; Council Member L. Scott Hayman

Absent: Vice Mayor Kyle Blades;
Staff Present: City Attorney M. Koczanowicz; City Manager Strand; City Clerk Charlon; Chief Scott; Parks & Rec Director Wegener; Public Works Director Reed APPROVAL OF AGENDA - Motion To Approve Agenda – Rajaratnam - Hayman 4 Ayes; 1 Absent NOTE: The vote is displayed in bold below each item. For example, Blades-Rajaratnam denotes Council Member Blades made the motion and Council Member Rajaratnam seconded the motion. Ayes, Noes, Absents, Abstentions follow.

PUBLIC COMMENT ON CLOSED SESSION - None

CLOSED SESSION - CONFERENCE WITH LEGAL COUNCIL
*Blades came in during closed session at 5:08 p.m.

PENDING LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(1) Finley v. City of Ridgecrest et al. - Case No. BCV-22-100048 PENDING LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(1) Todd v. Dilda - Court Case No. BCV-23-101356 TCS
PENDING LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(1) Holland v. City of Ridgecrest et al. - Case No. 1:22-CV-01578-JLT-CDB PENDING LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(2) (one case) REGULAR SESSION – 6:00 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION – Unanimously rejected Anderson claim; no other reportable action

PRESENTATIONS

1. Employee Service Award Presentations Council
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA – J. Weston; R. Blackwell; G. Saad; T.

Frazier

COUNCIL ANNOUNCEMENTS/DIRECTION

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 6, 2023

CONSENT CALENDAR

2. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated November 15, 2023 Charlon

3. A Resolution Of The City Council Of The City Of Ridgecrest Adopting Caltrans Local Assistance Procedures Manual Chapter 10: Consultant Selection Reed Motion To Approve Consent Calendar – Rajaratnam - Hayman 5 Ayes

DISCUSSION AND ACTION ITEMS

4. Grant Acceptance For A Grant Awarded From The University Of California – Davis School Of Veterinary Medicine Chief Scott
Public comment – Ricky; unknown speaker
Motion To Approve Item 4 – Blades - Hayman 5 Ayes

5. Proposed Action To Adopt A Resolution Of The Ridgecrest City Council Authorizing Submittal Of Application For CalRecycle SB1383 Local Assistance Grant Program FY 22-23 Public comment – G. Saad McKenzie
Motion To Approve Item 5 – Blades - Rajaratnam 5 Ayes

6. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Hayman

7. Resolution Of The City Council Of The City Of Ridgecrest Authoring The City Manager To Execute Agreements With The California Department Of Transportation For The Inyokern Transfer Hub Xeriscaping Project Reed
Public comment – Ricky
Motion To Approve Item 7 – Hayman - Blades 5 Ayes

8. A Resolution To Accept The Base Bid As Submitted By All American Fence Erectors, Allocate Budgeted Capital Funds, And Up To $12,961.00 For A Contingency For A Maximum Total Of Up To $107,111.00. Award A Construction Contract To All American Fence Erectors To Construct The CDBG Leroy Jackson Fencing Project; Project No.

17.21.1, For Ninety-Four Thousand One Hundred Fifty Dollars ($94,150.00); And, Authorize The City Manager, Ronald Strand, To Execute The Contract & Agreement Reed Public comment – None
Motion To Approve Item 8 – Rajaratnam – Blades 5 Ayes

PUBLIC HEARINGS

9. A CONTINUED Public Hearing And Resolution Approving The Fiscal Year 24-25 Annual Application Regarding The Kern County Community Development Block Grant (CDBG) Program Wegener
• Open public hearing – 7:35 p.m.
• Receive staff report
• Receive public comment - None
• Close public hearing – 7:53 p.m.

Motion To Approve project improvements to Freedom Park – Hayman – Gorman 5 Ayes

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – December 6, 2023

COMMITTEE REPORTS
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.

Location: City Hall Council Chambers
➢ Report from 12/04/23
Parks, Recreation, and Quality of Life Committee
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Tuesday each month at 5:30 p.m.

Location: Kerr McGee Center Meeting Rooms
➢ Report from 12/05/23 - canceled
Ridgecrest Area Convention and Visitor Bureau (RACVB)
Members: Solomon Rajaratnam and Megan McKenzie (staff)
Meeting: 4th Wednesday each month at 9:00 a.m.

Location: California Welcome Center
➢ Report from 12/06/23
City Organization and Services Committee (‘City Org’)
Members: Mayor Eric A. Bruen and Skip Gorman
Meeting: 1st Thursday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 11/2/23 – Canceled
➢ Next meeting 12/07/23
Finance Committee
Members: Mayor Eric A. Bruen and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Report from 11/14/23 – Canceled
➢ Next meeting 12/12/23
Infrastructure Committee
Members: Solomon Rajaratnam and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.

Location: City Hall Council Chambers
➢ Report from 11/23/23 – Canceled
➢ Next meeting 12/28/23

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 8:32 p.m.

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CITY COUNCIL/SUCCESSOR REDEVELOPMENT AGENCY AGENDA ITEM SUBJECT: Review And Approve Recognized Obligation Payment Schedule (ROPS) 2024-25 And Administrative Budget For Fiscal Year 2024-25 Of The Successor Agency To The Ridgecrest Redevelopment Agency And Approval Of Resolution
PRESENTED BY: Cheri Freese, Finance Director
SUMMARY:

The City Council at their regular meeting of January 11, 2012 adopted Resolution No 12-02, electing to serve as the Successor Agency to the Ridgecrest Redevelopment Agency (“Successor Agency”) for the purpose of winding down the affairs of the former redevelopment agency under state law.

Among the legal procedures for this duty, the Successor Agency is required to prepare a Recognized Obligation Payment Schedule (“ROPS”) prior to each 12-month fiscal period, in a manner prescribed by the California Department of Finance (“DOF”), and submit the ROPS to the oversight board, the Kern County Auditor-Controller, the State Controller’s Office, and DOF for review and approval.

As delineated on the proposed ROPS 24-25 attached to the accompanying resolution, the total requested Redevelopment Property Tax Trust Funds (“RPTTF”) for ROPS 2024-25 is $3,660,594.

The Successor Agency’s 2024-25 enforceable obligations include the following items:

1. Continuing Disclosure Reporting Fees (ROPS Line #9) of $7,500.

2. Administrative Cost Allowance (ROPS Line #13) of $250,000. Staff has also prepared a budget for Successor Agency services detailing the usage of the full $250,000 budget request. This budget includes $190,000 for staff salaries, benefits and payroll taxes, $10,000 for contracted services with RSG, and $50,000 for insurance and legal services.

3. Wastewater Loans (ROPS Line #39): Line Item #39 is a loan approved by DOF to be repaid to the Ridgecrest Wastewater Fund/City with an outstanding balance of $1,008,204. By law, these Wastewater Loan payments are subordinate to other enforceable obligations. DOF has a specific formula to calculate the maximum allowable payment per fiscal year for loans to be repaid to a city. Payments on loans made are limited in each fiscal year to one half of the difference between the previous fiscal year’s residual revenue and the fiscal year 2012- 13 residual revenue. Pursuant to this formula, $1,008,204 is expected to be approved by DOF on the ROPS 24-25. This will be the final payment for the Wastewater Loan.

4. Bond Debt Service Payments (ROPS Lines #42 and 43) totaling $2,390,470. Once the debt service on the 2018 TAB Bonds Series A and B is paid in full after March 2037 the Successor Agency will have completed its obligations and dissolution of the former redevelopment agency would be complete and all taxing agencies including the City would receive their full share of these former tax increment/RPTTF funds as property taxes, and

5. Arbitrage Report Fees (ROPS Line #44) totaling $2,000.

6. Fiscal Agent Fees (ROPS Line #45) totaling $2,420.

The staff has prepared the Successor Agency ROPS 2024-25 and Fiscal Year 24-25 Administrative Budget and is recommending approval by the Successor Agency and its submission to the Oversight Board and then DOF.

Oversight boards have broad authority to determine meeting dates at which successor agencies must submit items, to set administrative budgets, to approve enforceable obligations, and otherwise to direct the successor agency to perform activities to wind down the former redevelopment agencies. Therefore, after the ROPS 24-25 and the Administrative Budget have been approved by the Successor Agency, both will be sent to the Oversight Board for approval.

FISCAL IMPACT:

Upon approval by the Successor Agency, Oversight Board, and DOF, ROPS 24-25 would request RPTTF funding needed for the Successor Agency to timely remit payments on enforceable obligations due during Fiscal Year 2024-25. The City and other affected taxing agencies are entitled to receive the balance (“residual”) of any RPTTF available after each of the two RPTTF distribution periods based on their respective shares.

The ROPS must be completed within prescribed deadlines or the City would face potential fines.

The ROPS for July 1, 2024 through June 30, 2025 (“24-25”) is due to DOF by February 1, 2024 and the City of Ridgecrest (“City”) is subject to a civil penalty equal to $10,000 per day for every day the ROPS is not submitted to DOF.

Reviewed by Finance Director
ACTION REQUESTED:

Review and approval of ROPS 2024-25 and Fiscal Year 2024-25 Successor Agency Administrative Budget and corresponding resolution.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION:

Action as requested.

Submitted by: Cheri Freese Action Date: December 20, 2023 RESOLUTION NO. 23-XX

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE RIDGECREST

REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED
OBLIGATION PAYMENT SCHEDULE (ROPS) FOR JULY 1, 2024
THROUGH JUNE 30, 2025 (2024-25) AND APPROVING THE
ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, pursuant to the dissolution of redevelopment agencies per Assembly Bill (“AB”) ABX1 26 (Chapter 5, Statutes of 2011) and ABX1 27 (Chapter 6, Statutes of 2011), and subsequent legislation, AB 1484 (Chapter 26, Statutes of 2012) (altogether, “Dissolution Act”), the City of Ridgecrest (“City”) adopted Resolution No. 12-02 on January 11, 2012, electing to serve as Successor Agency to the Ridgecrest Redevelopment Agency (“Successor Agency”); and,
WHEREAS, pursuant to Health & Safety Code (“HSC”) Section 34177(m), the Successor Agency is required to prepare a Recognized Obligation Payment Schedule (“ROPS”) prior to each 12-month fiscal period, in a manner prescribed by the California Department of Finance (“DOF”), and submit the ROPS to the oversight board, the Kern County Auditor-Controller, the State Controller’s Office, and DOF for review and approval; and, WHEREAS, pursuant to Section 34179(j) of the Dissolution Act, in every California county there shall be only one oversight board that is staffed by the county’s auditor-controller; and,
WHEREAS, the applicable consolidated oversight board overseeing this Successor Agency is called the Kern Countywide Oversight Board (“Oversight Board”); and, WHEREAS, pursuant to HSC Section 34177(m), the ROPS for the period beginning July 1, 2024 and ending June 30, 2025 (“24-25”) shall be submitted to the Oversight Board and DOF no later than February 1, 2024; and,
WHEREAS, pursuant to HSC Section 34177(m)(2), if a successor agency does not submit a ROPS by the aforementioned deadline, the city, county, or city and county that created the redevelopment agency shall be subject to a civil penalty equal to ten thousand dollars ($10,000) per day for every day the schedule is not submitted to DOF; and, WHEREAS, Section 34177(j) of the Dissolution Act requires the Successor Agency to prepare a proposed administrative budget and submit it to the Oversight Board for approval; and,
WHEREAS, pursuant to Section 34177(j), the Successor Agency’s “Administrative Budget” is to include all of the following: (a) estimated amounts of the Successor Agency's administrative costs for the upcoming twelve-month fiscal period; (b) the proposed sources of payment for the costs identified in (a); and (c) proposals for arrangements for administrative and operations services provided by the city serving as Successor Agency; and, WHEREAS, Exhibit “A” to this Resolution establishes the ROPS 24-25 and Exhibit “B” to this Resolution establishes the Administrative Budget for 24-25 in a manner consistent with that prescribed by DOF; and,
WHEREAS, the Successor Agency desires to approve the ROPS 24-25 along with the Administrative Budget for 24-25 and transmit it to the Oversight Board, the Kern County Auditor-Controller, the State Controller’s Office, and DOF as required by HSC Section 34172, et seq.

NOW, THEREFORE, BE IT RESOLVED by the Successor Agency to the Ridgecrest Redevelopment Agency, as follows:

1. The Successor Agency to the Ridgecrest Redevelopment Agency finds and determines that the foregoing recitals are true and correct.

2. The Successor Agency approves as the Recognized Obligation Payment Schedule for the period July 1, 2024 to June 30, 2025, attached hereto as Exhibit A, subject to the approval of the Kern Countywide Oversight Board and the California Department of Finance.

3. The Successor Agency approves the Administrative Budget, attached hereto as Exhibit B, that is included in the ROPS 24-25.

4. Successor Agency staff is directed to transmit the ROPS 24-25 to the Oversight Board and upon the Oversight Board’s approval, post the ROPS 24-25 on the City of Ridgecrest’s website and submit the ROPS 24-25 to DOF, the California State Controller’s Office, and the Kern County Auditor-Controller prior to February 1, 2024 as required by law.

5. Successor Agency staff is hereby authorized and directed to use their discretion to make any necessary technical revisions to the ROPS 24-25 and Administrative Budget prior to submittal to the appropriate reviewing bodies.

PASSED, APPROVED, AND ADOPTED this 20th day of December 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________________
Ricca Charlon, City Clerk

EXHIBIT A

RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2024 TO JUNE 30, 2025

A B C D E F G H I J K L M N O P Q R S T U V W
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF
Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF
Admin
RPTTF
$ 28,588,794 $3,660,594 $ - $ - $ - $2,219,488 $ 125,000 $2,344,488 $ - $ - $ - $ 1,191,105 $125,000 $ 1,316,105 9 Continuing Discolsure
Reporting
Fees 11/1/05 6/30/37 Rosenow
Spevacek Group
Annual Bond Reporting
Requirement
Ridgecrest RDA
97,500 N $ 7,500 $ 3,750 $ 3,750 $ 3,750 $ 3,750
12 Legal Cost Legal 1/1/14 6/30/37 Stradling Yocca,
Carlson
Attorney Bond
Assistence
Ridgecrest RDA
- N $ - $ - $ -
13 Employee Costs Admin Costs 1/1/14 3/1/37 Various City Employees
Successor Agency &
Debt Administration
Costs
Ridgecrest RDA
3,250,000 N $ 250,000 $ 125,000 $ 125,000 $125,000 $ 125,000 39 Wastewater Loan City/County Loan
(Prior 06/28/11),
3rd party agmtinfrastructure
11/3/10 11/3/47 Ridgecrest
WasteWater
Fund / City of
Ridgecrest
Loan to Finance Solar
Park - As approved by
DOF
Ridgecrest RDA
1,008,204 N $1,008,204 $1,008,204 $1,008,204 $ -
42 2018 TARB BondsSeries A
Refunding Bonds
Issued After
6/27/12
5/31/18 3/1/26 U.S. Bank Refunded Bond Debt
Service
Ridgecrest RDA
1,201,374 N $ 603,877 $ 304,601 $ 304,601 $ 299,276 $ 299,276 43 2018 TARB BondsSeries B
Refunding Bonds
Issued After
6/27/12
5/31/18 3/1/37 U.S. Bank Refunded Bond Debt
Service
Ridgecrest RDA
22,974,256 N $1,786,593 $ 898,514 $ 898,514 $ 888,080 $ 888,080 44 2018 TARB BondsArbitrage Report
Fees 5/31/18 3/1/37 BLX Group LLC Arbitrage Analysis
Report
Ridgecrest RDA
26,000 N $ 2,000 $ 2,000 $ 2,000 $ -
45 2018 TARB BondsFiscal Agent Fees
Fees 5/31/18 3/1/37 U.S. Bank Fiscal Agent Fees Ridgecrest RDA 31,460 N $ 2,420 $ 2,420 $ 2,420 $ -
Ridgecrest Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1,2024 through June 30, 2025
(Report Amounts in Whole Dollars)
Item #
Project Name/Debt
Obligation Obligation Type
Contract /
Agreement
Execution
Date
Contract /
Agreement
Termination
Date Payee
Description/Project
Scope Project Area
Total
Outstanding
Debt or
Obligation Retired
ROPS 24-25
Total
24-25A (July - December)
23-24A
Total
24-25B (January - June)
23-24B
Total
Fund Sources Fund Sources

EXHIBIT B

SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FOR THE PERIOD
JULY 1, 2024 TO JUNE 30, 2025

EXHIBIT B

RIDGECREST SUCCESSOR AGENCY
ADMINISTRATIVE BUDGET FY 2024-25
FOR JULY 1, 2024 to JUNE 30, 2025
Expense Category Responsibilities
FY 2024-25
Proposed
Budget
Salaries and Wages
Staff salaries, benefits, and
payroll taxes
• Process payment of enforceable obligations
• Maintain documentation of Agency records
• Coordinate with consultant to answer questions and provide documentation as requested by Oversight Board, County AuditorController, and Department of Finance $190,000
TOTAL $190,000
Maintenance and
Operations
Contract services
• Prepare ROPS, PPA, staff reports, and resolutions
• Coordinate with and answer questions for Oversight Board, County Auditor-Controller, and Department of Finance
• Monitor and project cash flow to ensure sufficient revenues for obligations and to inform Agency staff of expected revenues $10,000
Insurance and legal services • Review staff reports and resolutions • Provide legal services as needed $50,000
TOTAL $60,000
TOTAL BUDGET $250,000
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA)
PRESENTED BY:

L. Scott Hayman, City Council / IWVGA Representative
SUMMARY:

Report and discussion regarding Board meetings of the IWVGA. Including, Board discussion and consideration of issues of importance requiring action by the IWVGA.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: Dec. 20, 2023
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Approving Increased Appropriations Of Unallocated General Fund Reserves In The Amount Of $83,163.00 For The Construction Of The Splash Pad Drainage Infrastructure Improvement Project PRESENTED BY: Nerissa Wegener, Parks and Recreation Director SUMMARY:

The City of Ridgecrest Parks and Recreation Department is seeking Council approval for an $83,163 general fund reserve allocation to account number 100.63.6312.5103.000 to correct the drainage problem that we currently have at the Splash Pad.

During the summer, this area is highly used. In previous years Parks staff has noticed water pools around the Splash Pad which are unsightly, attract bees, cause mud to get in the pumping system and we believe could be a significant case of the pump deterioration we have witnessed in the previous two seasons. The standing water is a headache for Parks staff waiting to happen. Time is of the essence and we need to correct this problem before the summer season is upon us. During operation (Summer Months) Parks Staff routinely receives complaints by community members who frequent the Splash Pad and staff feels it is imperative to get this done.

The proposed fix is the installation of a Mow curb along the exterior of the splash pad, just outside the proposed drainage system. This will aid in preventing debris accumulation, and grass cuttings from plugging the system. An allowance has been added to the project for any sprinkler work required to facilitate this installation. Below and immediately inside the mow curb will be a 14” trench with slope to drain, encapsulating a French drain system backfilled with ¾” crushed, clean, rock. The top will be capped with a 4” layer of concrete and a commercial channel drain, which is perforated. This will allow the water to enter the French drain system and prevent rocks from making their way into the splash pad. After the water flows through the channel drain, it will enter the rock filed infiltration area of the French Drain (Perforated pipe) system and flow to a newly constructed head wall on the east side of the pad. Accompanying this, will be the installation of a new drainage inlet grate alleviating a potential fall hazard area.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
All said and done, the installation of this system will most definitely alleviate the problems we have seen in years past, and provide a nice decorative boundary to the splash pad area.

FISCAL IMPACT:
$83,163 from unallocated General Fund, of which $72,315.00 is required for construction and $10,848.00, shall be authorized for a 15% contingency should we encounter any unknowns.

ACTION REQUESTED:

1. Allocate unallocated General Fund Reserve in the Amount of $83,163 for the construction of the Splash Pad Drainage Project, of which $10,848 makes up the 15% Contingency.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for CLC Construction Inc., in the amount of $83,163.00.

3. Authorize The City Manager, Ronald Strand, To Execute all Contracts & Agreements.

CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Nerissa Wegener, Parks and Recreation Director Action Date: December 20, 2023 RESOLUTION NO. 23-Xx

A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING

INCREASED APPROPRIATIONS OF UNALLOCATED GENERAL FUND
RESERVES IN THE AMOUNT OF $83,163.00 FOR THE CONSTRUCTION OF

THE SPLASH PAD DRAINAGE INFRASTRUCTURE IMPROVEMENT

PROJECT
WHEREAS, On Wednesday, June 21ST, 2023 Council adopted the FY2023-24 annual budget; and,
WHEREAS, Resolution 23-32 spells out the circumstances whereby total fund appropriations may be and can be increased; and,
WHEREAS, certain increases in annual appropriations and estimated revenues to the budget require City Council Resolution prior to implementation; and, WHEREAS, the amount of additional funds necessary for the project, and contingency are $83,163.00; and,
WHEREAS, an amount of $10,848.00 or fifteen percent (15%) of the $72,315.00 bid amount is needed for construction contingencies; and,
WHEREAS, said additional funding shall come from the unallocated general fund reserves; and,
WHEREAS, a purchase order will be issued to CLC Construction, INC. for total bid amount plus 15% contingency; for $83,163.00 to construct the project; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest does hereby:

1. Allocate unallocated general fund reserve in the amount of $83,163 for the construction of the Splash Pad Drainage Project, of which $10,848 makes up the 15% contingency.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create a purchase order for CLC Construction Inc., in the amount of $83,163.00.

3. Authorize the City Manager, Ronald Strand, to execute all contracts & agreements.

APPROVED AND ADOPTED, this 20th day of December 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Eric Bruen, Mayor
ATTEST:

Ricca Charlon
City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. For $32,000.00 To Provide Additional Design For The Extended Project Limits For The Bowman Channel Between S. Norma St. And S. China Lake Blvd.

PRESENTED BY: Travis Reed, Deputy City Manager
SUMMARY:

The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Design, Cost Estimating, Environmental Compliance and possibly Environmental Special Studies for Environmental Clearances for the Bowman Channel Arch Culvert and Check Dam Structures Project. The previous scope of work was as follows: Design an arch culvert under the S. Norma Street crossing of the Bowman Channel and the check dam structures between S. China Lake Blvd. and S. Norma Street. The specific project included surveying (Intersection only), hydrology verification, hydraulic calculations, design, engineers cost estimates, CEQA and NEPA environmental compliance and possibly CEQA and NEPA special studies for environmental clearances in order to have a shovel ready flood control construction projects.

With Staffs diligent pursuit of Grant Funding, the FEMA HMGP (Hazard Mitigation Grant Program) was identified as a potential source of funding to alleviate concerns of deteriorating and inadequate drainage mitigation devices at the intersection of S. Norma St. and W. Bowman Rd. In evaluating the original scope of work for the project, and fiscal impact to the City, staff felt it was necessary to complete the environmental and design process along the entire stretch of the Bowman Channel from just west of S. Norma St. to the newly constructed improvements from the 2015 Walmart Project just west of S. China Lake Blvd. By lumping this process into one document we will save valuable time and money so environmental documents do not have to be recreated in the near future. This process began in 2021, and we are still working with respective departments to obtain environmental clearance.

With the acceptance of the proposal in 2021 and subsequent amendments 1 and 2, we will complete another section of the Bowman Channel. The Bowman Channel is the Primary flood control device on the southern side of town, and needs to be a priority of the council (in staff’s opinion). This not only will impact multiple homes in the area, but it will also aid in staff’s pursuit of working with FEMA to revise and recreate Firmette maps which are utilized for flood insurance rate studies. Staff estimates that this project has the potential to effect over 1,000 homes.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
This third amendment request stems directly from the events of Hurricane Hillary. Although the City faired quite well, staff saw areas of glaring concern that need to be addressed. In previous meetings, Council approved addition work to the Felspar sump, and staff echoed that more drainage projects would be coming in the near future. This is the second of a multitude of projects staff is looking into.

During the events of Hurricane Hillary, staff witnessed a tremendous amount of water over taking the south side of the Bowman Channel. With the environmental delays, and already approved design for improvements, staff felt it was the perfect opportunity to kill two birds with one stone.

Thus, staff surveyed additional area, all in house saving valuable dollars, and expanded the scope of the project to better handle water along the south side of the channel. The Hurricane Hillary event certainly would have demolished the proposed improvements. The flows of water from the storm overtook the south edges of the channel in a multitude of locations. This was evident by the extreme erosion along southern edge of the channel north of paved Bowman Rd.

The erosion was bad enough to force staff to close Bowman from Norma to China Lake for the entire storm and some two weeks post storm. The proposed improvements consist of:

1. Curb and gutter along the full southern frontage of the bowman channel

2. Pave out and widening of Bowman Rd. North of the existing Edge of asphalt.

3. Class two Road base backfill from back of Curd to top of channel.

4. Removal and replacement of the surrounding fence.

5. Installation of storm drain and inlets to alleviate all erosion

6. Expansion of the Norma Intersection and Curb Return Locations

7. A Right Turn lane on eastbound Bowman to southbound Norma.

8. Additional hydrology calculations

9. Storm drain and inlet sizing and other minor items.

The proposed amended services are on a time and materials basis not to exceed without Council authorization and include, design, environmental, specifications, cost estimating, etc. These services will yield a shovel ready project, alleviate another major flooding issue, and complete a vital stretch of the Bowman Channel to its ultimate design capacity.

The fee for the project amendment is $32,000.00. City Council previously authorized a Professional Services agreement, and revisions (Amendment 1, and Amendment 2), for an amount of $158,345.00 via. Resolution 2020-43, 2021-39, 2022-23, respectively. The new amended total, if approved shall be $190,345.00. The fee will be funded with drainage impact fees.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc.

FISCAL IMPACT: Previous - $92,662.00 from Drainage Impact Fees Amendment 1 - $41,210.00
Amendment 2 - $24,473.00
Amendment 3 (proposed) - $32,000.00
Revised Total - $190,345.00 from Drainage Impact Fees
ACTION REQUESTED:

1. Award the Revised Professional Services Agreement to Willdan Engineering described above for the Bowman Channel Arch Culvert and Check Dam Structures Flood Control Project.

2. Allocate $32,000.00 of additional Drainage Impact Fees.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and amend a purchase order 2021-081 for a total amount of $190,345.00.

4. Authorize the City Manager, Ronald Strand, to execute the contract.

CITY MANAGER / EXECUTIVE DIRECTOR RECOMMENDATION: Action as requested Submitted by: Travis Reed Action Date: December 20, 2023 This Page Intentionally Left Blank
RESOLUTION NO. 23-__
Resolution 23-xx Page 1 of 1

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING INC. FOR $32,000.00 TO PROVIDE ADDITIONAL

DESIGN FOR THE EXTENDED PROJECT LIMITS FOR THE BOWMAN
CHANNEL BETWEEN S. NORMA ST. AND S. CHINA LAKE BLVD
WHEREAS, The City of Ridgecrest requires amended professional design, environmental compliance and environmental clearance services from Willdan Engineering for the Bowman Channel Arch Culvert under Norma Street and Check Dam Structures Flood Control Project; and, WHEREAS, the proposed services are based on a time and materials proposal for a not to exceed fee without Council approval; and,
WHEREAS, the services are for addition design and environmental services such as: hydrology verification, hydraulic calculations, Civil design, engineers cost estimates, specifications, CEQA/NEPA environmental compliance; and,
WHEREAS, the current time and materials not to exceed fee as amended by Amendment 2 for the Design and CEQA/NEPA Environmental Compliance scope is $158,345.00; and, WHEREAS, the proposed amended time and materials not to exceed fee for the project expansion is $32,000.00; and,
WHEREAS, the revised total for a shovel project shall be $190,345.00; and, WHEREAS, the funds will be allocated from the Drainage Impact Fees.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Award the Revised Professional Services Agreement to Willdan Engineering for the Norma & Bowman Channel Arch Culvert and Check Dam Structures Flood Control Project.

2. Allocate $32,000.00 of additional Drainage Impact Funds.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and amend a purchase order 2021-081 for a total amount of $190,345.00.

4. Authorize the City Manager, Ronald Strand, to execute the contract APPROVED AND ADOPTED this 20th day of December 2023 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Eric A. Bruen, Mayor
ATTEST:
________________________
Ricca Charlon, City Clerk
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-1-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
AMENDMENT NO. 3 TO CONSULTANT AGREEMENT
WILLDAN – BOWMAN CHANNEL
This Amendment No. 3 to the Consultant Agreement ("Amendment No. 3") is entered into as of ______, 2023 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 20-43, on June 4, 2020, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide professional design and environmental compliance services for a flood control project at the Bowman Channel Arch Culvert (“Master Agreement”). The Master Agreement” which is attached hereto as Attachment “B”. Thereafter pursuant to Resolution 21-39, July 7th, 2021, City and Willdan Amended the Agreement for Professional and Engineering Services to provide professional design and environmental compliance services for a flood control project at the Bowman Channel Arch Culvert (“Amendment 1”). Amendment 1 is attached here to as Attachment “C”. Thereafter pursuant to Resolution 22-23, April 6 th, 2022, City and Willdan Amended the Agreement for Professional and Engineering Services to provide professional design and environmental compliance services and Grant reapplication for a flood control project at the Bowman Channel Arch Culvert (“Amendment 2”). Amendment 2 is attached here to as Attachment “D”. The Bowman Channel Arch Culvert is located S Norma Street and Check Dam structures between S.

Normal Street and S. China Lake Boulevard in the City of Ridgecrest.

B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “A”.

C. The Parties now desire to amend the Master Agreement to provide for certain professional and engineering consulting services related to designing new elements of the water system. Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Willdan hereby agree to amend the Master Agreement by this Amendment No. 3 as follows:

1. Additional Design Services. Subject to the terms and conditions of this Amendment No. 3, Willdan will provide through its professionals, the necessary -2-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
professional and engineering services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 3 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 3, the aforementioned scope of additional services and tasks for design services as indicated in Attachment A shall hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. Section 3 of the Master Agreement as amended by amendment No. 2 is currently a not to exceed sum of $158,345.00. The master agreement original contract price was a not to exceed sum of $92,622.00. Amendment 2 added an additional $24,473.00 for additional services including but not limited to: Scope changes, grant re-application for the FEMA HMGP grant, and additional design work to facilitate drainage into the channel. The full Scope of Services, additional tasks, and their respective funding allocations as amended can be found as part of resolution 21-39.
(a) Section 3 of the Master Agreement shall be amended to increase the Amended not to exceed sum of $158,345.00 by $32,000.00 for a new total not to exceed sum of $190,345.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment “A” said funds shall be pulled from Drainage Impact Fees.

3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 3 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 3, Amendment No. 2 and Amendment No. 1 previously, unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 3, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 3, the terms and conditions of this Amendment No. 3 shall prevail and control.
(b) Entire Agreement. The Master Agreement, together with this Amendment No.3, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 3 are for convenience of reference only.

Counterparts. This Amendment No. 3 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 3.
-3-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
IN WITNESS WHEREOF, this Amendment No. 3 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

APPROVED AS TO LEGAL FORM:

Olivarez Madruga Lemieux O’Neill, LLP
City Attorney
By:

Name: Martin Koczanowicz
Title: City Attorney
-4-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal dated November 30, 2023
November 30, 2023
Mr. Travis Reed
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Budget Amendment Request No. 3 for Additional Professional Engineering Services for Bowman Channel Culvert Crossing under Norma Street
Dear Mr. Reed:

Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following budget amendment request for the extra tasks requested by the City in conjunction with the above referenced project. In an effort to keep the project moving expeditiously some of the work for these tasks has already begun based on meetings with City Staff. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

Willdan’s original budget of $92,662.00 included regulatory agency coordination, environmental compliance, design engineering and an option for CEQA/NEPA special studies. Budget Amendment No. 1 provided additional compensation for design updates to widen Norma St., Environmental updates to include the entire channel and FEMA HMGP Grant processing in the amount of $41,210.00 and budget amendment 2 included the resubmittal of the FEMA subapplication and additional grading limits to the channel in the amount of $24,473.00 making our current amended contract amount $158,345.00.

SCOPE OF WORK
Task 1 Update Norma St. at the Intersection of Bowman Rd.

Per direction from the City the limits of the project were expanded to include the addition of a right turn pocket on Bowman Rd. and the widening of Norma St. at the intersection of Bowman Rd. Additionally channels with storm drain improvements were added along Norma St. & Bowman Rd. to capture stormwater and sediment and properly convey this to the channel. Willdan will utilize the City provided topographic survey included in these plans. Survey is not included in this proposal but can be provided under a separate fee and scope.

Willdan will include ADA compliant ramps at the South leg of the intersection and taper back to existing road width per MUTCD requirements. The striping plan will be updated City of Ridgecrest
November 30, 2023

to include these improvements. The street improvements will include AC pavement, curb and gutter and roadside channel improvements. A sediment basin will be graded in to properly capture sediment and protect the roadway and proposed channel improvements.

Willdan will prepare additional plans for the extra limits of street and storm drain improvements. The following plans are assumed based on the provided preliminary plans:

1. 2 Street Improvement Sheets at 1” = 20’ scale

2. 1 Storm Drain Detail sheet at 1” = 10’ scale
Willdan will update the specifications and estimate to include the additional proposed improvements associated with the full channel grading to ultimate width.

Task 2 Street and Storm Drain Improvements on Bowman Rd. East of Norma St.

Based on damages incurred during the recent rains the City has requested to expand the improvements East of Bowman Rd. to include curb and gutter, catch basins, storm drain outlets to the channel and replacement of the existing fence that was damaged during the recent storms. Willdan will perform hydrology and hydraulic calculations in accordance with Kern County Standards for Drainage in order to adequately space and size the catch basins and storm drain facilities.

Willdan will prepare additional plans for the extra limits of street and storm drain improvements. The following plans are assumed based on the provided preliminary plans:

1. 4 Street Plan and Profile Sheets at 1” = 20’ scale

2. 2 Storm Drain Profile Sheets at 1” = 20’ scale

3. 1 Section and Detail Sheet
FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $32,000. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

In conclusion, Willdan Engineering’s current amended budget of $158,345 is proposed to be increased by $32,000, for a revised total of $190,345 to include the additional limits of street and storm drain improvements.

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

City of Ridgecrest
November 30, 2023

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
Tyrone Peter, PE
Director of Engineering Travis Reed, Public Works Director November 30, 2023
Date Date
-5-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “B”
(Master Agreement)
Consultant Agreement
Willdan Engineering

-6-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “C”
(Change Order - Additional Scope of Work)
Willdan Proposal dated July 15th, 2021
June 15, 2021
Mr. Travis Reed
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Change Order for Additional Professional Engineering Services for Bowman Channel Culvert Crossing under Norma Street
Dear Mr. Reed:

Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following change order for the extra tasks requested by the City in conjunction with the above referenced project. In an effort to keep the project moving expeditiously some of the work for these tasks has already begun. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

SCOPE OF WORK
Task 1.1 Widen S. Norma St. to Ultimate Width
Based on the original proposal it was understood that S. Norma St. was to remain as is.

Per the City’s request it was determined to widen S. Norma St. to ultimate width. This includes the addition of AC paving, Curb and Gutter, Sidewalk and an AC overside drain on the West side of the roadway.

In order to incorporate these changes grading revisions were required to widen the pavement and properly convey stormwater from the curb and gutter into the channel where it originally sheet flowed directly in. This also includes revisions to the plans to properly show and call out the additional improvements.

Task 1.2 Implement LiDAR data into Contours for Check Dam Design Willdan will utilize the LiDAR data provided by the City to incorporate into the Check Dam designs throughout the channel. Willdan will take the GIS data and create a TIN file to be used in AutoCAD Civil 3D 2021 format to create a topographic surface of the channel.

This topographic information will be utilized in the design of the Check Dams to adequately create details for their construction. To assist in the confirmation of the LiDAR data the City has mentioned that they have topographic data of the channel for another City of Ridgecrest
June 15, 2021

project running concurrently to this one in the channel. Willdan will utilize this data to confirm the accuracy of the LiDAR data.

Task 2 Prepare and Process Environmental Regulatory Approvals Based on initial communications with the Regional Water Quality Control Board (Regional Board) and California Department of Fish and Wildlife (CDFW), that were conducted as part of the original scope of work, both agencies stated that they have historically regulated construction within Bowman Channel. Since the project will have minimal impacts (less than 0.1 acre) to jurisdictional resources within Bowman Channel, and will improve water quality by connecting upstream and downstream waters under Norma Street, regulatory permits were not originally anticipated to be required.

However, both agencies stated that permit applications will need to be submitted in order for them to review all of the project information to make an informed decision on the need to issue a formal permit and require mitigation for impacts to jurisdictional resources, or if the project can proceed without the issuance of a formal permit. The proposed scope of work is provided below.

Task 2.1 Biological Technical Report Update
The existing Biological Technical Report that was specifically prepared to address the Bowman Channel Culvert Crossing project located at the intersection of Norma Street and Bowman Road will be updated. The existing Biological Technical Report will be updated to analyze biological resources within the Bowman Channel from Norma Street to China Lake Boulevard.

Literature Review
An updated database search of the California Natural Diversity Database (CNDDB) and California Native Plant Society (CNPS) Electronic Inventory of Rare and Endangered Vascular Plants of California listings regarding sensitive biological resources known to occur in the region and vicinity of the site will be conducted. In addition, ELMT will conduct an updated review of jurisdictional waters information through examining historical aerial photographs to gain an understanding of the impact of land-use on natural drainage patterns in the area.

Field Investigation
Following the literature review, an updated field investigation will be conducted to document baseline conditions within Bowman Channel from Norma Street to China Lake Boulevard. The filed investigation will evaluate the site’s potential to support specialstatus species, sensitive habitat types, and/or jurisdictional drainages. During the field investigation, ELMT will also conduct a jurisdictional assessment to confirm the limits of jurisdictional of Bowman Channel located within the boundaries of the project site. The City of Ridgecrest
June 15, 2021

location of any special-status biological resources, if present on-site (i.e., plants, plant communities, jurisdictional drainage features, wildlife), will be recorded in the filed with a handheld GPS unit and mapped in ArcGIS.

Technical Report
The existing biological technical report will be updated with the results from the updated field investigation that will document all plant and wildlife species observed, all habitats occurring within Bowman Channel from Norma Street to China Lake Boulevard. If any special-status biological resources (i.e., plants, plant communities, drainage features, wildlife) are documented on-site, an exhibit will be created from the GPS data gathered during the site investigation. A detailed map of the plant communities and jurisdictional limits of Bowman Channel, and their respective acreages will also be provided in the report. The report will include a brief analysis of the project impacts to biological resources (i.e., special-status species, jurisdictional waters), if any, and will describe wildlife movement opportunities through the area, suggestions for further studies that may be needed prior to development, mitigation measures, and permit requirements, if needed.

Deliverables: An electronic copy (PDF) of the draft and final Biological Technical Report will be submitted. This Scope of Work assumes up to one (1) round of internal response to comments and updates to the report as necessary.

Task 2.2 Preparation of Regulatory Agency Applications
The regulatory application packages for the Regional Water Quality Control Board (Regional Board) Report of Waste Discharge Requirements (WDR), and the California Department of Fish and Wildlife (CDFW) Section 1602 Streambed Alteration Agreement will be prepared concurrently. Each submittal package will generally include the following key items:
 Application cover letter: The letter will introduce the project and define the submittal document.
 Standard Agency Forms: The most recent standard forms for each agency will be utilized. An attachment may be provided so that the complete project description and necessary detail is included. A detailed project description for improvements within jurisdictional areas will also be provided (including a discussion on best management practices).
 Project Exhibits: Exhibits will illustrate key project features and help clarify written text. Anticipated exhibits include: Regional Vicinity Map, Site Vicinity Map, Project Photographs, Jurisdictional Map, and Project Site Plans.  Environmental Documentation: The environmental documentation section of the application package will include the Delineation of Jurisdictional Waters, Habitat Assessment, and CEQA Documentation (provided by client).

City of Ridgecrest
June 15, 2021

 Application Fees: The application filing fees shall be included in the applications pursuant to the Regional Boards’ and CDFW’s most recent filing fees (based on project costs and/or total impact); application fees will be provided by the Client.

This task includes one round of internal revisions. The deliverable for this task includes a draft and a final set of applications (PDF) to the Client for file. One copy of each application will also be formally submitted to each regulatory agency.

Task 2.3 Regulatory Approval Processing
Once the regulatory approvals are submitted, ELMT will provide services for the processing of the regulatory applications through the Regional Board and CDFW. It should be noted that the Regional Board stated in its initial communication that they do not anticipate the need to coordinate with the United States Army Corps of Engineers (Corps) since the Corps historically not regulated China Lake area as a waters of the United States. At this time, coordination with the Corps is not anticipated to be required to process an Approved Jurisdictional Determination to ensure Bowman Channel does not qualify as a “water of the United States.” The processing shall include required correspondence or telephone calls between the reviewing staff related to the permit or points of clarification and coordination with the client, if necessary. Typically, agency comments are responded to via email and telephone; however, this task includes one (1) round of formal (written and hard copy submittal) response to comments per each application package.

Task 3.1 Prepare FEMA NOI and Attend Webinar
Per the City’s Request via email Willdan worked to complete the Notice of Interest through the online FEMA database to meet the May 7th deadline. In order to be eligible for HMGP Grant funding the first step was to prepare and submit the NOI. With this being a time-sensitive request Willdan has already completed this task in an effort to keep the process moving expeditiously and meet the first funding deadline. Willdan successfully completed the NOI on time and received confirmation of eligibility from FEMA to move into the subapplication phase.

Willdan also attended the FEMA Subapplication Webinar presentation on May 12th to assist in the preparation and submission of the subapplicaiton per the City’s request.

Task 3.2 FEMA Subapplication Preparation
Willdan understands that FEMA has deemed the project eligible for HMGP Funding and must submit a full subapplication package by June 18, 2021. Willdan will prepare the subapplication package in accordance with the criteria outlined in the Hazard Mitigation Assistance Guidance documents located on the FEMA website. According to the City of Ridgecrest
June 15, 2021

website a complete package will consist of the following contents and outlined in the attached Subapplication Template:

0. Table of Contents

1. Subapplication

2. Scope of Work

3. Designs

4. Studies

5. Maps

6. Photos

7. Schedule (Additional documentation work schedule
components, Gantt chart, etc.)

8. Cost Estimate (HMGP Cost Estimate Spreadsheet and cost estimate narrative)

9. Match (Local Match Commitment Letter Template)

10. BCA Report (BCA Version 6.0 report and BCA supporting documentation)

11. Maintenance (Project Maintenance Letter Template)

12. Environmental (FEMA’s Site Information, Environmental Review and Checklist and all other environmental
documentation)

13. Authorization (Subrecipient Grants Management
Assessment Form)

14. Supporting Docs (Any additional supporting documentation) Willdan will include the 100% Design plans, Environmental reports and already produced backup documentation in the package. Willdan will complete the subapplication form and all required information as outlined in the template. The additional deliverables include:

1. Completion of subapplication form.

2. Willdan will create exhibits for FEMA identifying the following features as outlined in the template. Willdan will provide the associated shapefiles as a part of the application package.
a. Aerial of the site
b. Lat/Long Coordinates of improvements
c. Staging Area

3. Scope of Work Document in the FEMA format

4. Project Work Schedule utilizing the FEMA example spreadsheet. A supporting GANTT chart will be produced matching the spreadsheet.

5. HMGP Cost Estimate Spreadsheet and supporting Cost Estimate Narrative

6. Benefit Cost Analysis utilizing the FEMA Benefit Cost Toolkit.

City of Ridgecrest
June 15, 2021

7. FEMA Maintenance Assurance letter.

Willldan will utilize the City’s existing Master Drainage Plan as the supporting H&H study required as part of the subapplication package. Any additional H&H analyses required by FEMA can be provided under a separate fee and agreement.

Task 3.3 FEMA Subapplication Processing
Willldan will work with Cal OES staff and respond to inquiries regarding the processing of the FEMA subapplication. Willdan will make updates to the subapplication package based on coordination with Cal OES and FEMA staff.

FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $41,210. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
Tyrone Peter, PE
Deputy Director of Engineering Travis Reed, Public Works Director June 15, 2021
Date Date

WILLDAN ENGINEERING
$207 $177 $155 $160 $126 ELMT ($)

SUMMARY TASK
Task 1.1 Widen S. Norma St. to Ultimate Width 1 2 8 11 $1,841 Task 1.2 Implement LiDAR data into Contours for Check Dam Design 1 2 12 16 31 $4,497 Design Updates Subtotal 2 4 0 20 16 $0 $0 42 $6,338
Task 2.1 Biological Technical Report Update 1 2 $3,565 3 $4,052 Task 2.2 Preparation of Regulatory Agency Applications 1 2 $4,025 3 $4,512 Task 2.3 Regulatory Approval Processing 1 4 $5,750 5 $6,547 Environmental Regulatory Approvals Subtotal 0 3 8 0 0 $ 13,340 0 11 $15,111 Task 3.1 FEMA NOI and Webinars 2 20 4 26 $4,594
Task 3.2 FEMA Subapplication Preparation
Task 3.2.1 Complete Subapplication Form 1 2 6 $100 9 $1,417 Task 3.2.2 FEMA Exhibits 2 6 8 16 $2,322
Task 3.2.3 FEMA Scope of Work 1 2 4 7 $1,065
Task 3.2.4 FEMA Project Work Schedule 2 8 10 $1,362
Task 3.2.5 FEMA Cost Estimate 2 6 8 $1,110
Task 3.2.6 FEMA Benefit Cost Analysis 4 8 12 $1,716
Task 3.2.7 FEMA Maintenance Assurance Letter 1 1 4 6 $888 Task 3.3 FEMA Subapplication Processing 1 8 4 24 37 $5,287 Design Engineering Subtotal 6 43 0 14 68 0 $100 131 $19,761 Fee/Hour Total All Scoped Services $1,656 $8,850 $1,240 $5,440 $10,584 $13,340 $0 $0 $ 41,210

CITY OF RIDGECREST

PROPOSED HOURS AND FEE SCHEDULE
Bowman Channel culvert Improvement crossing Norma Street June 15, 2021
TASK 3 FEMA HMPG GRANT PROCESSING
Principal
Planner
Deputy
Director
Direct
Expenses
SubConsultant Total Hours
HOURS
Project
Manager
Assistant
Engineer Sr. Des. II Total Fee
TASK 2 ENVIRONMANTAL REGULATORY APPROVALS
TASK 1 DESIGN UPDATES
6/15/2021
-7-
AMENDMENT NO. 3 TO
CONSULTANT AGREEMENT – WILLDAN ENGINEERING

BOWMAN CHANNEL ARCH CULVERT AND FLOOD CONTROL PROJECT
ATTACHMENT “D”
(Change Order - Additional Scope of Work)
Willdan Proposal dated March 9th, 2022
March 9, 2022
Mr. Travis Reed
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Budget Amendment Request No. 2 for Additional Professional Engineering Services for Bowman Channel Culvert Crossing under Norma Street
Dear Mr. Reed:

Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following budget amendment request for the extra tasks requested by the City in conjunction with the above referenced project. In an effort to keep the project moving expeditiously some of the work for these tasks has already begun based on the emailed NTP dated 1/7/2022. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

Willdan’s original budget of $92,662.00 included regulatory agency coordination, environmental compliance, design engineering and an option for CEQA/NEPA special studies. Budget Amendment No. 1 provided additional compensation for design updates to widen Norma St., Environmental updates to include the entire channel and FEMA HMGP Grant processing in the amount of $41,210.00 making our current amended contract amount $133,872.00.

SCOPE OF WORK
Task 1.1 PS&E Full Channel Grading Addition
Per direction from the City a grading plan is to be prepared for the full limits of the channel in between Norma St. and China Lake. The limits of the grading will extend to the existing check dam built with the Wal Mart Development. The channel is to be graded to ultimate width as outlined in the Ridgecrest Master Plan of Drainage for reach BW-09. Preliminary plans and CAD files prepared by Cornerstone Engineering dated 3/26/2021 were provided by the City. These plans are to be finalized by Willdan Engineering and included with the Bowman Channel improvements. Willdan will utilize the provided topographic survey included in these plans. Survey is not included in this proposal but can be provided under a separate fee and scope.

City of Ridgecrest
February 28, 2022

Willdan will update the existing grading of the channel to tie into the new channel grading to ultimate width. This will include updating the grading of the channel to tie into the proposed check dams within the reach.

Willdan will prepare additional plans for the extra limits of the channel grading. The following plans are assumed based on the provided preliminary plans:

1. 2 Grading Sheets at 1” = 50’ scale

2. 1 Detail sheet
Willdan will update the specifications and estimate to include the additional proposed improvements associated with the full channel grading to ultimate width.

Task 1.2 Update Hydraulic Calculations for Full Channel Grading It is understood that the Ridgecrest Master Plan of Drainage has the associated hydrology calculations and design flows for the limits of the reach from Norma St. to China Lake. These values will be used in the hydraulic design of the channel. Willdan will perform hydraulic calculations to confirm the proposed improvements provide adequate capacity and are consistent with the Master Plan of Drainage. A full H&H report is not included in this proposal but can be added under a separate scope and fee.

Task 2.1 Update and Resubmit FEMA NOI
FEMA was not able to process the first HMGP grant funding application and has requested the City to enter the next cycle of funding. Per the City’s Request via email Willdan worked to resubmit the Notice of Interest through the online FEMA database to meet the January 21st deadline. In order to be eligible for HMGP Grant funding the first step was to prepare and submit the NOI. With this being a time-sensitive request Willdan has already completed this task in an effort to keep the process moving expeditiously and meet the first funding deadline. Willdan successfully completed the NOI on time and received confirmation of eligibility from FEMA to move into the subapplication phase.

Task 3.2 FEMA Subapplication Resubmittal
Willdan understands that FEMA has deemed the project eligible for HMGP Funding and must submit a full subapplication package by April 8, 2022. Willdan will update the subapplication package in accordance with the criteria outlined in the Hazard Mitigation Assistance Guidance documents located on the FEMA website. According to the website a complete package will consist of the following contents and outlined in the attached Subapplication Template:

City of Ridgecrest
February 28, 2022

0. Table of Contents

1. Subapplication

2. Scope of Work

3. Designs

4. Studies

5. Maps

6. Photos

7. Schedule (Additional documentation work schedule components, Gantt chart, etc.)

8. Cost Estimate (HMGP Cost Estimate Spreadsheet and cost estimate narrative)

9. Match (Local Match Commitment Letter Template)

10. BCA Report (BCA Version 6.0 report and BCA supporting documentation)

11. Maintenance (Project Maintenance Letter Template)

12. Environmental (FEMA’s Site Information, Environmental Review and Checklist and all other environmental documentation)

13. Authorization (Subrecipient Grants Management Assessment Form)

14. Supporting Docs (Any additional supporting documentation) Willdan will include the 100% Design plans, Environmental reports and already produced backup documentation in the package. Willdan will complete the subapplication form and all required information as outlined in the template.

Willldan will utilize the City’s existing Master Drainage Plan as the supporting H&H study required as part of the subapplication package. Any additional H&H analyses required by FEMA can be provided under a separate fee and agreement.

Task 3.3 FEMA Subapplication Processing
Willldan will work with Cal OES staff and respond to inquiries regarding the processing of the FEMA subapplication. Willdan will make updates to the subapplication package based on coordination with Cal OES and FEMA staff.

FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $24,473. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

In conclusion, Willdan Engineering’s current amended budget of $133,872 is proposed to be increased by $24,473, for a revised total of $158,345 to include the full channel grading and resubmit the FEMA subapplication.

City of Ridgecrest
February 28, 2022

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
Tyrone Peter, PE
Deputy Director of Engineering Travis Reed, Public Works Director March 9, 2022
Date Date

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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Approving Increased Appropriations For Intersection Reconstruction On La Mirage St. And Palm Drive For $100,532.44 As Submitted By Lyles Utility Construction LLC., And Allocate Funds For A 10% Contingency. A Maximum Total Of Up To $110,585.68; And Authorize The City Manager, Ronald Strand, To Execute All Agreements To Construct The Project PRESENTED BY: Travis Reed, Deputy City Manager
SUMMARY:

Currently PG&E is completing a multi-million-dollar natural gas infrastructure replacement project within the subject area (Gold Canyon, Sunland and the La Mirage area). With their construction, they have to replace roughly a 1/3 of the La Mirage Ave Palm Drive intersection to meet the City currently adopted patching standards. Staff would like to take this opportunity to add funding and utilize their selected contractor to reconstruct the full intersection and surrounding area. Staff feels it makes sense to not simply patch the area, to then pay to remove and reconstruct it later.

The Concrete Improvements are substandard and are in extreme disrepair. They have numerous utility cuts, cracks, settlement issues; rebar exposure and poor ride ability. Even with all the recent roadwork projects, the subject area has not received a substantial road improvement in over 50 years. Staff feels it is time that changes.

This improvement will be a reconstructed asphalt intersection that will remove all the existing concrete and replace roughly a 4,000 SF area to our current paving standards. It will also reconstruct the cross gutters to our new flatter standard and will improve ride quality immensely.

The attached map details the area to be reconstructed.

As Council is aware this is not our standard construction procedure but more of a reimbursement style project that is a ‘win-win’ for the citizens of Ridgecrest and the City.

PG&E went through a comprehensive bid process and the contractor has done other projects in our area.

Staff walked the area with PG&E and Lyles Utility personnel, formed a plan, and quantified the area. Thereafter, Lyles Utility provided pricing and a breakdown for review. Staff reviewed the proposal, and compared it to recently bid projects and feels it is in line with the prices we have previously approved (FY22 Measure V, Ward Ave., etc.).

Staff also consulted with the City Manager and Finance Director on funding for the project.

Staff proposes utilizing a portion of the remaining Measure V Reserves to get this Done.

Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
A substantial analysis was done to project exactly where the City would be if we spent every Measure V dollar currently allocated. The analysis also included if we spent every dollar currently within the Measure V budget. Staff is confident that these funds can be utilized, and will not hinder any other project.

Staff recommends the allocation of these funds to complete this project.

Together with the award of the contract, Staff is also requesting a ten (10%) percent contingency, for $10,053.24 for unknowns which we may encounter on the project. Such as additional concrete, subgrade compaction, asphalt tonnage overages etc.

If Council approves, a purchase order for Lyles Utility Construction, LLC. Will be pulled in the amount of $110,585.68
FISCAL IMPACT:
$110,585.68 for Construction Costs, and a 10% contingency, from Measure V Reserves.

ACTION REQUESTED:

1. Allocate unallocated Measure V Reserve funds in the Amount of $110,585.68 for the construction of the Intersection Improvement Project for La Mirage Ave. and Palm Dr., of which $10,053.24 makes up the 10% Contingency.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue, transfer accounts, and create a purchase order for Lyles Utility Construction, LLC. In the amount of $110,585.68.

3. Authorize The City Manager, Ronald Strand, to Execute all Agreements related to the project.

4. CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: December 20th, 2023 RESOLUTION NO. 23-__

A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING

INCREASED APPROPRIATIONS FOR INTERSECTION RECONSTRUCTION ON LA MIRAGE ST. AND PALM DRIVE FOR $100,532.44 AS SUBMITTED BY LYLES UTILITY CONSTRUCTION LLC., AND ALLOCATE FUNDS FOR A 10% CONTINGENCY. A MAXIMUM TOTAL OF UP TO $110,585.68; AND

AUTHORIZE THE CITY MANAGER, RONALD STRAND, TO EXECUTE ALL

AGREEMENTS TO CONSTRUCT THE PROJECT
WHEREAS, On Wednesday, June 21ST, 2023 Council Adopted the Fiscal Year 2023-2024 annual budget; and,
WHEREAS, resolution 23-32 spells out the circumstances whereby total fund appropriations may be and can be increased; and,
WHEREAS, certain increases in annual appropriations and estimated revenues to the budget require City Council Resolution prior to implementation; and, WHEREAS, the amount of additional funds necessary for the Project, and contingency are $110,585.68; and,
WHEREAS, an amount of $10,053.24 or ten percent (10%) of the $100,532.44 amount is needed for construction contingencies; and,
WHEREAS, said additional funding shall come from the Unallocated Measure V Reserves; and, WHEREAS, a purchase order will be issued to Lyles Utility Construction, LLC. For the total amount plus 10% contingency; for $110,585.68 to construct the Project; and, NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Allocate unallocated Measure V Reserve funds in the Amount of $110,585.68 for the construction of the Intersection Improvement Project for La Mirage Ave. and Palm Dr., of which $10,053.24 makes up the 10% Contingency.

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue, transfer accounts, and create a purchase order for Lyles Utility Construction, LLC. In the amount of $110,585.68.

3. Authorize The City Manager, Ronald Strand, to Execute all Agreements related to the project.

APPROVED AND ADOPTED this 15th day of March, 2023 by the following vote:

AYES:

NOES:

ABSENT:
________________________________
Eric A. Bruen, Mayor
ATTEST:
_______________________
Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Accept The Base Bid (Sch. A+B) As Submitted By Contractor To Be Named. Allocate ARPA, Clean Cal, & Any Additional Funds If Necessary For The Base Bid, And Up To An Amount To Be Named For A Ten Percent (10%) Construction Contingency. A Maximum Total Of Up To Amount To Be Named. Award A Construction Contract To Contractor To Be Named To Construct The Clean California Leroy Jackson Park Improvement Project In The Amount Of Amount To Be Named, And Authorize The City Manager, Ronald Strand, To Execute The Contract
PRESENTED BY: Travis Reed, PW Director
SUMMARY:

Information for this item was not available at agenda posting time.

The bids for this project are/were scheduled to be opened on Wednesday December 13, 2023 @ 10:00 a.m. Once bids are opened and reviewed by staff and/or Willdan Engineering, the winning bidder and all corresponding documents will be distributed to staff, council, and the public prior to the start of the meeting.

Attached is the Notice invitation sealed bids which contains more information on the proposed project.

FISCAL IMPACT: None
ACTION REQUESTED: Discuss
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: Dec. 20, 2023
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CITY OF RIDGECREST

STATE OF CALIFORNIA

NOTICE INVITING SEALED BIDS
NOTICE IS HEREBY GIVEN that the City of Ridgecrest invites and will receive sealed bids at the office of the City Clerk of the City of Ridgecrest, Owner of the work, located at 100 West California Avenue, Ridgecrest, California 93555, until the hour of 10:00 a.m. on December 13, 2023.

DESCRIPTION OF WORK: The work involves the removal and construction of concrete walking paths; replacing existing tennis courts lighting with new LED lighting system; furnishing and installing site amenities, Dial-A-Ride shade shelter, and solar power path lights; furnishing and installing precast concrete restroom building, providing minor parking lot signing and striping; upgrading existing ADA curb ramps connecting public sidewalks to park access walkways; modification of existing park landscape and irrigation system; and other improvements as indicated on the plans and specified in the specifications.

Contractor shall coordinate the schedule for the installation of the tennis court lighting with the contractor for the Tennis/Pickleball Courts Improvements (Phase 2) and the City’s representative and must compete the tennis court light foundation construction including the installation of the anchor bolts and base plate prior to the start of resurfacing of the Tennis/Pickleball Courts Improvements (Phase 2).

SITE OF WORK: The site of the work is located in the Leroy Jackson Park limits.

COMPLETION OF WORK: All work must be completed within One Hundred Twenty (120) working days after the commencement date stated in the Notice to Proceed.

LIQUIDATED DAMAGES: Liquidated damages of One Thousand Five Hundred dollars ($1500.00) per working day, as specified in the Special Conditions, shall be paid by the contractor to the City of Ridgecrest for each working day in excess of the time limit stated above that the project is not complete.

OPENING OF BIDS: The bids will be publicly opened and announced at 10:00 a.m. on December 13, 2023 at the above mentioned office of the City Clerk.

OBTAINING CONTRACT DOCUMENTS: The contract documents are entitled "LEROY JACKSON PARK SPORTS COMPLEX IMPROVEMENTS" All contract documents, plans, and specifications must be obtained from the City’s Consultant, Willdan Engineering, 374 Poli Street, Suite 101, Ventura, CA 93001 (Contact: Mike Bustos, [email protected]). Plans and specifications will be available November 22, 2023 for electronic download at no cost. Contact Mr. Mike Bustos at [email protected] for access to electronic documents. Upon written request for the electronic bid documents, Willdan Engineering will add the contractor to the Registered Plan Holders List. Only registered plan holders will be permitted to submit a bid for the project.

BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or bid bond in the amount of ten percent (10%) of the total bid price payable to the City of Ridgecrest as a guarantee that the bidder, if its bid is accepted, will promptly execute the contract.

BIDS TO REMAIN OPEN: The bidder shall guarantee the total bid price for a period of sixty (60) calendar days from the date of bid opening.

ADDRESS AND MARKING OF BID: The envelope enclosing the bid shall be sealed and addressed to the City Clerk, City of Ridgecrest, and delivered or mailed to Ridgecrest City Hall, 100 West California Avenue, Ridgecrest, California 93555. The envelope shall be plainly marked in the upper left-hand corner with the name and address of the bidder and shall bear the words " BID FOR LEROY JACKSON PARK SPORTS COMPLEX IMPROVEMENTS”, bid opening at 10:00 a.m. on December 13, 2023. The certified or cashier's check, money order, or bidder's bond shall be enclosed in the same envelope with the bid.

CONTRACTOR LICENSE CLASSIFICATION: The project will require the prime contractor to be in possession of a valid, appropriate State of California Contractor's License. No bid will be accepted from a contractor who is not duly licensed in accordance with the provisions of Chapter 9, Division III of the Business and Professions Code. Bids will only be accepted from contractors holding a General Engineering Class A.

NON MANDATORY PRE-BID MEETING: A virtual pre-bid meeting is scheduled for 10:00 am on November 29, 2023 via WebEx. The virtual meeting can be accessed from the following link https://willdan.webex.com/willdan/j.php?MTID=mc5e6dd313110812a383ac9fd5b2a035e using meeting number (access code) 2537 678 6049 or by phone (audio only), by calling (415) 655-0001 and entering the meeting number.

PROJECT ADMINISTRATION: All questions relative to this project prior to the opening of bids shall be directed to Mr. Mike Bustos at [email protected] or 805-279-6870.

PREVAILING WAGE: This work is subject to prevailing wage requirements and to monitoring and enforcement by the Department of Industrial Relations. The bidder and any subcontractors shall be registered with the Department of Industrial Relations as a Public Works Contractor at the time of bidding and during the performance of the contract.

OWNER'S RIGHTS RESERVED: The City of Ridgecrest reserves the right to reject any and all bids, to waive any informality in a bid and to make awards to the lowest responsive, responsible bidder as it may best serve the interest of the owner.

BY: Dated:

Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Approval For A New Salary Schedule For The Police Chief Position PRESENTED BY: Ron Strand, City Manager
SUMMARY:

Interim Police Chief Mike Scott’s last day of work at the City will be on or about February 21, 2024. As a retired annuitant, Chief Scott can only work a maximum of 960 hours per year.

The City has hired Bob Murray & Associates to assist in the recruitment of a new fulltime police chief. It is anticipated this process will take approximately 3-6 months to recruit and hire a new police chief – by April 2024.

In reviewing the police chief salary schedule, it appears to be below market rate for the local area and similar communities and needs to be increased to be competitive.

Chief of Police Salary Comparison
Agency Top Step RPD Current
Top Step
Proposed
Arvin 141,565 157,512 171,865
Bakersfield 207,659 157,512 171,865
Barstow 229,020 157,512 171,865
California City 180,540 157,512 171,865
Delano 176,340 157,512 171,865
Desert Hot Springs 191,727 157,512 171,865
Inyo County Sheriff 183,264 157,512 171,865
Kern County Sheriff 226,559 157,512 171,865
Porterville 153,396 157,512 171,865
Shafter 190,762 157,512 171,865
Tehachapi 183,168 157,512 171,865
Wasco 162,347 157,512 171,865
Since 2006, City Department Heads have received 200 hours of administrative leave per fiscal year. Normally, this leave has been cashed out or rolled into a deferred compensation plan. In an effort to increase the police chief salary, I recommend converting the administrative leave benefit into a salary increase.

Finance calculated the conversion rate at a 9.11% salary increase – with no increase cost to the City. This would increase the top step salary for the police chief position from $157,512 to $171,865.

I recommend the approval of the new police chief salary schedule – see exhibit A.

FISCAL IMPACT: No fiscal impact.

ACTION REQUESTED: Approve new Police Chief Salary schedule.

CITY MANAGER’S RECOMMENDATION: Action as requested.

Submitted by: Ron Strand Action Date: December 20, 2023 This Page Intentionally Left Blank
RESOLUTION NO. 23-XX

A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING A

NEW SALARY SCHEDULE FOR THE POLICE CHIEF POSITION
WHEREAS, Interim Police Chief Mike Scott’s last day of work at the City will be on or about February 21, 2024. As a retired annuitant, Chief Scott can only work a maximum of 960 hours per year; and,
WHEREAS, the City has hired Bob Murray & Associates to assist in the recruitment of a new fulltime police chief. It is anticipated it will take approximately 3-6 months to recruit and hire a new police chief – by April 2024; and, WHEREAS, in reviewing the police chief salary schedule, it appears to be below market rate for the local area and similar communities and needs to be increased to be competitive; and,
WHEREAS, since 2006, City Department Heads have received 200 hours of administrative leave per fiscal year. Normally, this leave has been cashed out or rolled into a deferred compensation plan; and,
WHEREAS, in an effort to increase the police chief salary the administrative leave benefit was converted into a 9.11% salary increase – with no increase cost to the City.

NOW, THEREFORE, BE IT RESOLVED, authorize the increase in the top step salary for the police chief position from $157,512 to $171,865 (Exhibit A).

APPROVED AND ADOPTED, this 20th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

Eric A. Bruen, Mayor
ATTEST:

Ricca Charlon, CMC
City Clerk
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JOB TITLE GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 Monthly 774.00
Monthly 200.00
Hourly Salary Range 37.5000 - 99.8510
Monthly 6,500.00 - 17,307.51
Deputy City Hourly 69.6886 73.1730 76.8317 80.6733 84.7070 88.9424 Manager/PW Dir Monthly 12,079.36 12,683.32 13,317.49 13,983.37 14,682.55 15,416.68 Deputy Hourly 59.3355 62.3023 65.4174 68.6883 72.1227 75.7288 City Manager Monthly 10,284.82 10,799.07 11,339.02 11,905.97 12,501.27 13,126.33 Hourly 64.7409 67.9779 71.3768 74.9456 78.6929 82.6275
Monthly 11,221.76 11,782.84 12,371.98 12,990.57 13,640.10 14,322.10 Director of Hourly 59.3355 62.3023 65.4174 68.6883 72.1227 75.7288 Finance Monthly 10,284.82 10,799.07 11,339.02 11,905.97 12,501.27 13,126.33 Director of Hourly 59.3355 62.3023 65.4174 68.6883 72.1227 75.7288 Community Dev Monthly 10,284.82 10,799.07 11,339.02 11,905.97 12,501.27 13,126.33 Director of Parks Hourly 47.1269 49.4832 51.9574 54.5553 57.2831 60.1473 and Recreation Monthly 8,168.66 8,577.09 9,005.95 9,456.25 9,929.07 10,425.53 Director of Public Hourly 59.3355 62.3023 65.4174 68.6883 72.1227 75.7288 Works Monthly 10,284.82 10,799.07 11,339.02 11,905.97 12,501.27 13,126.33 Each department head has his/her own employment contract. 9999
9550
9500
9653
9500
9990
9500
9998
9500
Elected Offical
Appointed Official
9980
City Manager
Chief of Police
Salary Schedule for Management (Department Heads) & City Council Effective on December 20, 2023
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