Agenda — Ridgecrest City Council, April 2, 2025

Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
April 2, 2025
Closed Session 5:30 p.m.

Regular Session 6:00 p.m.

City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, CMC
City Clerk
[email protected]
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.

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CITY COUNCIL
Travis Endicott, Mayor
Kyle Blades, Mayor Pro-Tem
Solomon P. Rajaratnam, Vice Mayor
L. Scott Hayman, Council Member
John ‘Skip’ Gorman, Council Member
Ron Strand, City Manager
Keith Lemieux, City Attorney
Martin Koczanowicz, City Attorney
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100 W. CALIFORNIA AVE. | RIDGECREST, CA 93555
Phone 760.499.5000 | Fax 760.499.1520
www.ridgecrest-ca.gov

NOTICE AND CALL OF A SPECIAL CLOSED SESSION MEETING OF THE

RIDGECREST CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY /

HOUSING AUTHORITY / FINANCING AUTHORITY

TO THE MEMBERS OF THE RIDGECREST CITY COUNCIL / SUCCESSOR

REDEVELOPMENT AGENCY / HOUSING AUTHORITY / FINANCING AUTHORITY, PUBLIC AND CITY CLERK:

PUBLIC NOTICE that a SPECIAL CLOSED SESSION MEETING of the Ridgecrest City Council/Successor Redevelopment Agency/Housing Authority/Financing Authority is hereby called on:

Wednesday, April 2, 2025 @ 5:30 p.m.

City Council Chambers
100 W. California Avenue
Ridgecrest, California
Said SPECIAL CLOSED SESSION MEETING shall be for the purpose of:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3). One case Dated: March 27, 2025
Travis Endicott, Mayor / Chair
ATTEST:

Ricca Charlon, City Clerk
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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AGENDA
Wednesday, April 2, 2025 Closed Session – 5:30 p.m.

Regular Session – 6:00 p.m.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Pursuant to Government Code § 54956.9 Subparts (a), (d)(2) and (e)(3). One case

REGULAR SESSION
• Pledge Of Allegiance
• Invocation

ATTORNEY REPORT OUT OF CLOSED SESSION

PRESENTATIONS
Property & Evidence Professionals Appreciation Week Council PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.

COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 19, 2025 Charlon

2. Authorization For The City Manager To Execute The Notice Of Completion For The Phase II Sewer System Rehabilitation Project, City Project No. WW2101; For The City Clerk To File The Notice Of Completion And City Staff To Release Retention In The Amount Of Three Hundred And Ninety-One Thousand Two Hundred And Six Dollars And Ninety-Four Cents ($391,206.94) To EverLevel Holdings, LLC Thirty (30) Days After Recordation Reed

3. Authorization For The City Manager To Execute The Notice Of Completion For Measure V FY22 Street Rehabilitation Project, City Project No. ST2202; For The City Clerk To File The Notice Of Completion And City Staff To Release Retention In The Amount Of Three Hundred And Seventy Thousand Two Hundred And Nine Dollars And Thirty-Two Cents ($370,209.32) To Griffith Construction Thirty (30) Days After Recordation Reed

4. Resolution Authorizing Submission Of The Fiscal Year 2024-2025 Transportation Development Act Article 4 Claim To The Kern Council Of Governments Brewton

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – April 2, 2025

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5. A Resolution Of The Ridgecrest City Council Authorizing The Execution Of The Certifications, Assurances, And Authorized Agent Forms For The Low Carbon Transit Operations Program (LCTOP) Project; Rollover Of Funds For A Future Date Zero-Emission Battery-Electric Van Replacement Purchase, For Fiscal Year 2024-2025, In An Amount Not To Exceed $75,124.00 Transit

6. A Resolution Of The Ridgecrest City Council Approving A Community Development Activity Agreement (CD#17.23.1) With The County Of Kern For Funding For Dugout And Spectator Shade On The Upper Softball Field In The Amount Of $101,959, And Accepting The Terms Of The Receipt Of (CDBG) Funds And Authorizing The City Manager To Sign The Agreement Wegener

DISCUSSION / ACTION ITEMS

7. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $32,450.00 For The Mahan St. Improvement Project The Addition Of A Grant Required Archeological Study Reed

8. A Resolution Of The City Council Of The City Of Ridgecrest Denying All Bids Received For The Affordable Housing Sustainable Communities (AHSC) Program Community Improvement Project; And Authorizing Staff To Re-Advertise And Solicit New Bids With A Reduced Budget Reed

PUBLIC HEARING

9. A Resolution Of Ridgecrest City Council Establishing A Finding For Unmet Transit Needs That Are Reasonable To Meet With The Public Transportation System For Fiscal Year 2025-2026 Transit
COMMITTEE REPORTS**Committee Meeting dates are subject to change and will be announced on the City website
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Next meeting April 7, 2025
Finance Committee
Members: Solomon Rajaratnam and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Next meeting April 8, 2025
Infrastructure Committee
Members: Mayor Endicott and Kyle Blades
Meeting: 4
th Thursday each month at 5:00 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Report from March 27, 2025

AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – April 2, 2025

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Parks, Recreation, and Quality of Life Committee
Members: Mayor Endicott and Scott Hayman
Meeting: 1
st Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Next meeting April 1, 2025 - canceled
City Organization & Services Committee “City Org”
Members: Mayor Endicott and Skip Gorman
Meeting: 1
st Thursday each month at 5:30 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Next meeting April 3, 2025

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS

ADJOURNMENT
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A Proclamation of
The City of Ridgecrest, California

RIDGECREST HONORS

PROPERTY & EVIDENCE PROFESSIONALS

APPRECIATION WEEK
APRIL 1-7, 2025
WHEREAS, the Property & Evidence Clerk of the Ridgecrest Police Department plays an essential role in safeguarding the rights and freedoms of the City of Ridgecrest; and, WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people of the community by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and,
WHEREAS, the Property & Evidence Clerk of the Ridgecrest Police Department unceasingly provide a vital public service.

NOW, THEREFORE, I, Travis Endicott, Mayor of the City of Ridgecrest, on behalf of the City Council, do hereby proclaim April 1st through April 7th, 2025, as “Property & Evidence Professionals Appreciation Week” in the City of Ridgecrest in honor of the Ridgecrest Police Department’s Property & Evidence Clerk.

Presented this 2nd day of April, 2025, by the Ridgecrest City Council Travis Endicott
Mayor

Kyle Blades
Mayor Pro-Tem
Solomon P. Rajaratnam
Vice Mayor
L. Scott Hayman
Council Member
John ‘Skip’ Gorman
Council Member
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting March 19, 2025
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:

Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting March 19, 2025
FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: April 2, 2025
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RIDGECREST CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY

FINANCING AUTHORITY

HOUSING AUTHORITY

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DRAFT MINUTES
Wednesday, March 19, 2025 Closed Session – 5:30 p.m.

Regular Session – 6:00 p.m.

This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.

ROLL CALL – 5:30 p.m.

Council Present: Mayor Pro-Tem Blades; Vice Mayor Rajaratnam; Council Member Hayman; Council Member Gorman

Absent: Mayor Endicott (attending LAFCo in person)
Staff Present: City Attorney M. Koczanowicz; City Manager Strand; City Clerk Charlon; Chief Ysit; Finance Director K. Brewton

APPROVAL OF AGENDA
Motion to approve agenda- Rajaratnam - Hayman 4 ayes; 1 absent (Endicott)

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - Existing Litigation Gov Code Section 54956.9 Anderson v. COR, Lloyd; Kern County Superior Court Case # BCV-24-101979 REGULAR SESSION – 6:06 p.m.

ATTORNEY REPORT OUT OF CLOSED SESSION – No reportable action

PRESENTATIONS
National Transit Driver Appreciation Day Council
Annual Comprehensive Financial Report (ACFR) Brewton/Consultant Public Comment: M. Neel
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - M. Neel, A. Gross

COUNCIL ANNOUNCEMENTS/DIRECTION

CONSENT CALENDAR

1. Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated March 5, 2025 Charlon
Motion to approve – Hayman – Rajaratnam 4 ayes; 1 absent (Endicott)

DISCUSSION / ACTION ITEMS

2. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Public Comment: M. Neel

DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – March 19, 2025

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COMMITTEE REPORTS**Committee Meeting dates are subject to change and will be announced on the City website
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Next meeting April 7, 2025
Finance Committee
Members: Solomon Rajaratnam and Scott Hayman
Meeting: 2nd Tuesday each month at 5:30 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Report from March 11, 2025
Infrastructure Committee
Members: Mayor Endicott and Kyle Blades
Meeting: 4
th Thursday each month at 5:00 p.m.

Location: City Hall Conference Room B, 1
st Floor
➢ Next Meeting March 27, 2025
Parks, Recreation, and Quality of Life Committee
Members: Mayor Endicott and Scott Hayman
Meeting: 1
st Tuesday each month at 5:30 p.m.

Location: City Hall Council Chambers
➢ Next meeting April 1, 2025
City Organization & Services Committee “City Org”
Members: Mayor Endicott and Skip Gorman
Meeting: 1
st Thursday each month at 5:30 p.m.

Location: City Hall Conference Room B, 1st Floor
➢ Report from March 6, 2025

OTHER COMMITTEES, BOARDS, OR COMMISSIONS

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 7:37 p.m.
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Authorization For The City Manager To Execute The Notice Of Completion For The Phase II Sewer System Rehabilitation Project, City Project No. Ww2101; For The City Clerk To File The Notice Of Completion And City Staff To Release Retention In The Amount Of Three Hundred And Ninety-One Thousand Two Hundred And Six Dollars And Ninety-Four Cents ($391,206.94) To EverLevel Holdings, LLC Thirty (30) Days After Recordation PRESENTED BY: Travis Reed, Public Work Director
SUMMARY: The Contractor, EverLevel Holdings, LLC has finished the project that consisted of sewer mainline replacement and system maintenance for the Phase II Sewer System Rehabilitation Project, City Project No. WW2101. The project accounting is as follows:

The original contract amount $6,294,235.00
Change Orders and Quantity Adjustments $1,529,903.84
Revised Total Contract Amount: $7,824,138.84
Project Percent Overage: 24.31%
Change orders on this project can be attributed to the addition of pipe segments to the project, expansion of improvements needing to be rebuilt from construction activities and additional materials to complete the project.

With the work being completed and, with the exception of retention in the amount of $391,206.94; and $196,283.12 being held due to stop notice filings the Contractor, EverLevel Holdings, LLC has been paid in full.

City Staff will authorize release of retention thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.

FISCAL IMPACT: The retention amount $391,206.94 and the withheld funds of $196,283.12 due to stop notice filing is within the revised contract no additional funding is necessary.

ACTION REQUESTED:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation for the Phase II Sewer System Rehabilitation Project, City Project No. WW2101.

3. Authorizes City Staff to release retention in the amount of Three Hundred and NinetyOne Thousand Two Hundred and Six Dollars and Ninety-four Cents ($391,206.94) to the Contractor, EverLevel Holdings, LLC thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.

CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Travis Reed Action Date: April 2, 2025
(Revised Jan2019)
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RESOLUTION NO. 25-Xx

AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE NOTICE OF

COMPLETION FOR THE PHASE II SEWER SYSTEM REHABILITATION PROJECT, CITY PROJECT NO. WW2101; FOR THE CITY CLERK TO FILE THE

NOTICE OF COMPLETION AND CITY STAFF TO RELEASE RETENTION IN

THE AMOUNT OF THREE HUNDRED AND NINETY-ONE THOUSAND TWO HUNDRED AND SIX DOLLARS AND NINETY-FOUR CENTS ($391,206.94) TO EVERLEVEL HOLDINGS, LLC THIRTY (30) DAYS AFTER RECORDATION WHEREAS, The Contractor, EverLevel Holdings, LLC has finished the project that consisted of sewer mainline replacement and system maintenance on August 9, 2024 for the Phase II Sewer System Rehabilitation Project, City Project No. WW2101; and, WHEREAS, With the work being completed and, with the exception of the retention amount ($391,206.94), and retained funds due to stop notices ($196,283.12) the Contractor, EverLevel Holdings, LLC has been paid in full; and,
WHEREAS, The retention amount of Three Hundred and Ninety-One Thousand Two Hundred and Six Dollars and Twelve Cents ($391,206.94) is within the contract amount of $7,824,138.84; and,
WHEREAS, The City Staff will authorize release of retention thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation for the Phase II Sewer System Rehabilitation Project, City Project No. WW2101.

3. Authorizes City Staff to release retention in the amount of Three Hundred and Ninety-One Thousand Two Hundred and Six Dollars and Ninety-four Cents ($391,206.94) to the Contractor, EverLevel Holdings, LLC thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.

APPROVED AND ADOPTED this 2nd day of April 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Travis Endicott, Mayor
ATTEST:

Ricca Charlon, City Clerk
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Recording Requested By:

CITY OF RIDGECREST
When Recorded Mail to:

City of Ridgecrest
City Clerk
100 West California Avenue
Ridgecrest, CA 93555

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Ridgecrest

3. The FULL ADDRESS of the OWNER is 100 West California Avenue, Ridgecrest, CA 93555

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee. (if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names Addresses

7. A work of improvement on the property hereinafter described was COMPLETED August 9, 2024

8. The work of improvement completed is described as follows: Phase 2 Sewer System Rehabilitation Project

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: EverLevel Holdings, LLC

10. The street address of said property is: Various Locations

11. The property on which said work of improvement was completed is in the City of Ridgecrest County of Kern, State of California, and is described as follows:

S. China Lake Blvd from Argus Ave to California Ave, California Ave from S. China Lake Blvd to Richmond Rd, S. Mahan St from Perch Ave to 350-feet north, S. Mahan St from Dolphin Ave to 340-feet north, Wildrose Ave between S. Sierra St & S. Allen St, Cisco St between Nadeau St & Sanders St, and Shamrock Ave between S. Wesley St & Lacey St

Date Ronald Strand, City Manager
Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Signature of Owner named in paragraph 2
Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Manager of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place Ronald Strand, City Manager
SUBSCRIBED AND SWORN TO before me on
Ricca Charlon, City Clerk Revised 9/22/2003
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Authorization For The City Manager To Execute The Notice Of Completion For Measure V FY22 Street Rehabilitation Project, City Project No. ST2202; For The City Clerk To File The Notice Of Completion And City Staff To Release Retention In The Amount Of Three Hundred And Seventy Thousand Two Hundred And Nine Dollars And Thirty-Two Cents ($370,209.32) To Griffith Construction Thirty (30) Days After Recordation
PRESENTED BY: Travis Reed, Public Work Director
SUMMARY: The Contractor, Griffith Construction has finished the project that consisted of street and intersection re-construction and maintenance for the Measure V FY 22 Street Rehabilitation Project, City Project No. ST2202 (Various Streets Project). The project accounting is as follows:

The original contract amount $4,611,445.15
Change Orders and Quantity Adjustments $2,792,741.26
Revised Total Contract Amount: $7,404,186.41
Project Percent Overage: 60.56%
As council will recall, this contract was utilized for emergency repairs for Downs St and Bowman Rd.

Last winter we had an irrigation line which ruptured causing a big portion of Downs St. to fail. The project overage can be attributed to the addition of work. Council also authorized the addition of the streets which we removed at the time of award. This contributed to the 61% increase in contract values.

With the work being completed and, with the exception of retention in the amount of $370,209.32; the Contractor, Griffith Construction has been paid in full.

FISCAL IMPACT: The retention amount $370,209.32 is within the revised contract no additional funding is necessary.

ACTION REQUESTED:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation for the Measure V FY 22 Street Rehabilitation Project, City Project No. ST2202.

3. Authorizes City Staff to release retention in the amount of Three Hundred and Seventy Thousand Two Hundred and Nine Dollars and Thirty-Two Cents ($370,209.32) to the Contractor, Griffith Construction thirty (30) days after recordation of the Notice of Completion provided no claims have been filed against said retained funds.

CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Travis Reed Action Date: April 2, 2025
(Revised Jan2019)
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RESOLUTION NO. 25-Xx

AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE NOTICE OF COMPLETION FOR FY 22 MEASURE V STREET REHABILITATION PROJECT, CITY PROJECT NO. ST2202; FOR THE CITY CLERK TO FILE THE NOTICE OF

COMPLETION AND CITY STAFF TO RELEASE RETENTION IN THE AMOUNT

OF THREE HUNDRED AND SEVENTY THOUSAND TWO HUNDRED AND
NINE DOLLARS AND THIRTY-TWO CENTS ($370,209.32) TO GRIFFITH CONSTRUCTION THIRTY (30) DAYS AFTER RECORDATION
WHEREAS, The Contractor, Griffith Construction has finished the project that consisted of street and intersection re-construction and maintenance on March 11, 2025 for the Measure V FY 22 Street Rehabilitation Project, City Project No. ST2202; and, WHEREAS, With the work being completed and, with the exception of the retention amount ($370,209.32) the Contractor, Griffith Construction has been paid in full; and, WHEREAS, The retention amount of Three Hundred and Seventy Thousand Two Hundred and Nine Dollars and Thirty-Two Cents ($370,209.32) is within the contract amount of $7,404,186.41; and,
WHEREAS, The City Staff will authorize release of retention thirty (30) days from the filing of the Notice of Completion as long as no claims have been filed against the retained funds and the City of Ridgecrest has accepted all work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

1. Authorizes the City Manager to sign the Notice of Completion; and

2. Authorizes the City Clerk to file the Notice of Completion for recordation for the Measure V FY 22 Street Rehabilitation Project, City Project No. ST2202.

APPROVED AND ADOPTED this 2nd day of April 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Travis Endicott, Mayor
ATTEST:

Ricca Charlon, City Clerk
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Recording Requested By:

CITY OF RIDGECREST
When Recorded Mail to:

City of Ridgecrest
City Clerk
100 West California Avenue
Ridgecrest, CA 93555

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Ridgecrest

3. The FULL ADDRESS of the OWNER is 100 West California Avenue, Ridgecrest, CA 93555

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee. (if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names Addresses

7. A work of improvement on the property hereinafter described was COMPLETED November 11, 2024

8. The work of improvement completed is described as follows: Measure V FY 22 Street Rehabilitation Project

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Griffith Company

10. The street address of said property is: Various Streets

11. The property on which said work of improvement was completed is in the City of Ridgecrest County of Kern, State of California, and is described as follows:

Reeves Ave (Sierra View to China Lake Blvd), Atkins (Gordon to Sierra View), Graaf Ave (Wayne to China Lake), Peg St (Felspar to Vera), Sierra Vista (Argus to South End of Pavement), Vera Ave (Sierra Vista to Norma), Perdew Ave (Sierra View to East End), Wildrose Ave (Sierra View to Allen St), Wasp Ave (Downs St to Allen St), Coral Ave (Downs St to Allen St), Alvord St (Ridgecrest Blvd to Argus), Warner St (Church Ave to Ridgecrest Blvd), Wayne St (Reeves to Moyer), Mesquite Ave (East End to Palo Verde), Wayne St (Mesquite Ave to South End), Sage Ct (Mesquite Ave to South End), Palo Verde Dr (Ward Ave to South End)

Date and Place Ronald Strand, City Manager
SUBSCRIBED AND SWORN TO before me on
Ricca Charlon, City Clerk Revised 9/22/2003
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: Resolution Authorizing Submission Of The Fiscal Year 2024-2025 Transportation Development Act Article 4 Claim To The Kern Council Of Governments PRESENTED BY: Kelly Brewton, Finance Director
SUMMARY:

The Transportation Development Act is a statewide program that added a quarter cent sales tax for the purpose of funding transit needs within local jurisdictions throughout the state.

Those funds are distributed to regional transportation planning agencies (RTPA) who is responsible for the allocation and distribution of the said funds to the local transit systems.

Pursuant to California Government Code Section 29532, the Kern Council of Governments (Kern COG) is the designated regional transportation planning agency for purposes of administering the Act within the Kern County region. TDA allows that a certain portion of those funds be retained by the RTPA for administration purposes, and a certain amount may be retained for pedestrian and bicycle transportation improvements. The balance of the funds are available to the local transit systems, with the provision under Article 4 of that Act that if there is money left over after the needs of the local transit systems have been met and unmet transit needs have been addressed, the remaining funds shall be distributed to the City and County for road maintenance purposes under an established formula.

The approval of this item will allow the Finance Director to submit the attached claim to the Kern COG.

FISCAL IMPACT: $951,735 in revenue will be received by the City of Ridgecrest to fund transit operations.

ACTION REQUESTED: Approve the attached resolution.

CITY MANAGER’S RECOMMENDATION:Action as requested
Submitted by: Kelly Brewton, Finance Director Action Date: April 2, 2025 (Revised Jan2019)
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RESOLUTION NO. 25-xx

A RESOLUTION OF THE RIDGECREST CITY COUNCIL
AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2024-2025

TRANSPORTATION DEVELOPMENT ACT CLAIMS TO THE

KERN COUNCIL OF GOVERNMENTS
WHEREAS, the State of California enacted the Transportation Development Act (TDA) in 1972 to provide funds for transportation needs each fiscal year; and,
WHEREAS, the Kern Council of Governments (KernCOG) is designated as the Transportation Planning Agency for the City of Ridgecrest to receive claims for approval pursuant to TDA rules and regulations; and,
WHEREAS, KernCOG has adopted funding of apportionment for the Local Transportation Funds for Fiscal Year 2024-2025; and,
WHEREAS, after transportation needs have been met, any unused funds may be used for streets and roads improvements.

NOW, THEREFORE, BE IT RESOLVED that the attached Fiscal Year 2024-2025 TDA Article 4 claim be hereby approved and that the Finance Director is hereby authorized to forward the claims to KernCOG.

APPROVED AND ADOPTED this 2
nd day of April 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Travis Endicott, Mayor
ATTEST:
______________________________
Ricca Charlon, City Clerk
This Page Intentionally Left Blank
I. Claimant Information
Agency: City of Ridgecrest
Mailing Address: 100 West California Avenue
Office Address:

City, State, Zip Ridgecrest, CA 93555
Telephone: (760) 499-5022
II. Contact Person
Name: Kelly Brewton
Title: Finance Director
Department: Finance
Mailing Address: 100 West California Avenue
Office Address:

City, State, Zip Ridgecrest, CA 93555
Telephone: (760) 499-5021
FAX: (760) 499-1520
E-Mail: [email protected]
WEB Site: http://ridgecrest-ca.gov
Kern Council of Governments

TRANSPORTATION DEVELOPMENT ACT

PUBLIC TRANSIT CLAIM
2024-2025
PART 1 OF 8 -- CLAIMANT INFORMATION
A. CLAIM: The City of Ridgecrest hereby claims Local Transportation B. COMPLIANCE
ASSURANCES: The City of Ridgecrest hereby certifies that, as a condition of City of Ridgecrest
Claimant
Signature Date

CITY MANAGER
Title
C. FINANCIAL
ASSURANCES: As the chief financial officer of the City of Ridgecrest Signature Date

FINANCE DIRECTOR
Title
The person whose signature appears below has been authorized to provide the assurances cited above and to prepare, submit and execute this claim on behalf of:

I hereby attest to the reasonableness and accuracy of the financial information presented in this claim and declare it to be consistent with the uniform system of accounts and records adopted by the Controller of the State of California.

2. All funds will be expended in accordance with the budgets described in Part 6 of this claim, attached hereto and made a part hereof, by this reference.

These assurances are given in consideration of and the for the purpose of obtaining any and all funds apportioned and allocated for public transit purposes pursuant to Public Utilities Codes, Division 10, Part 11, Chapter 4 of the State of California.

1. All funds will be expended in compliance with the requirements of California Public Utilities Code Sections 99200 through 99408, California Code of Regulations Sections 6600 through 6756 and Kern Council of Governments' Transportation Development Act Rules and Regulations.

Fund and State Transit Assistance Fund apportionments and allocations for the 2023-2024 fiscal year plus all unencumbered funds and/or deferred revenues held in its local treasury for public transit uses. receiving funds pursuant to California Public Utilities Code Sections 99200, et. seq., and California Code of Regulations Sections 6600, et. seq., as amended, it shall ensure that:

PART 2 OF 8 - CLAIM AND ASSURANCES
For Fiscal Year 2024-2025
Kern Council of Governments

TRANSPORTATION DEVELOPMENT ACT

PUBLIC TRANSIT CLAIM
CLAIMANT: City of Ridgecrest
101,817
8,464

1. FTA Planning Assistance -

2. FTA Operating Assistance 921,739

3. FTA Capital Assistance -

4. 1. Other State, INCL Grants CMAQ 234,562

2. 1. LTF--Regional Planning (PUC 99262) 48,806

2. LTF--Operations/Capital (PUC 99260a) -

3. LTF--Capital Reserve Withdrawl (CCR 6648)

4. LTF--Social Service Transit (PUC 99275)

5. LTF--Contracted/Purchased Transit Services (PUC 99400c)

6. STAF--Operations (CCR 6730a) 202,635

7. STAF--Capital (CCR 6730b)

8. STAF--Contracted/Purchased Transit Services (CCR 6731b)

9. STAF--Social Service Transit (CCR 6731c)

10. County of Kern--Service Contract(s) 314,521

11. 1. Passenger Fares 39,847

2. Special Fares -

3. School Bus Service -

4. Freight Tariffs -

5. Charters -

1. -

2. $ 1,872,391
Kern Council of Governments
PART 3 OF 8--PROJECTED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2024-2025
I. FY 2023-2024 PROJECTED AVAILABLE RESOURCES
A. Deferred Revenues -- unexpended prior year cash receipts held in the claimant's treasury as of June 30, 2024 (from the most recent audit report) B. Unreserved/Unrestricted Retained Earnings
G. Operating Revenues:

H. Other Revenues (Source & Amount):

I. TOTAL FY 2023-2024 PROJECTED AVAILABLE RESOURCES -- enter here and Part 4, Line J (Sections A+B+C+D+E+F+G+H)
C. Interest Earnings -- interest earnings on claimant cash balances through June 30, 2024 D. Federal Grants & Reimbursements (Source & Amount):

E. State Grants & Reimbursements (Source & Amount):

F. Local Cash Grants & Reimbursements (Source & Amount) CLAIMANT: City of Ridgecrest
$1,872,391

1. Administrative Salaries & Wages 168,131

2. Operating Salaries & Wages 333,064

3. Other Salaries & Wages

4. Fringe Benefits 232,989

1. Professional Services 843,721

2. Maintenance Services 117,328

3. Other Services 7,913

4. Vehicle Maintenance & Supplies 9,292

5. Utilities 3,157

6. Insurance 56,664

7. Purchased Transportation Services -

8. Miscellaneous 9,506

9. Expense & Inter-fund Transfers 184,973

10. Interest -

11. Lease & Rentals -

12. Other 46,529

1. 2.

3. 4.

5. 1. Regional Planning Contribution (from FY 2023-2024 TDA Estimate) 48,806

2. 2,062,072
$ (189,681)
Kern Council of Governments
PART 4 OF 8--PROJECTED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2024-2025
J. TOTAL FY 2023-2024 PROJECTED AVAILABLE RESOURCES (From Part 3, Line I) II. FY 2023-2024 PROJECTED EXPENSES & USES
K. Personnel:

L. Services & Supplies:

M. Capital Assets (Itemize by Object & Amount):

N. Other Uses (Object & Amount):

O. FY 2023-2024 PROJECTED EXPENSES & USES (Sections K+L+M+N) P. DEFERRED REVENUES AND AVAILABLE RESERVES AS OF JUNE 30, 2024-- enter here and on Line A, Part 5 (Sections J-O)
CLAIMANT: City of Ridgecrest
$ (189,681)
3,200

1. FTA Planning Assistance

2. FTA Operating Assistance 15,000

3. FTA Capital Assistance

4. 1. CMAQ; Prop 1B/PTMISEA 1,801,475

2. STATE OF GOOD REPAIR 899,721

1. Kern Couny Contract 265,000

2. 3.

1. Passenger Fares 76,828

2. Special Fares

3. School Bus Service

4. Freight Tariffs

5. Charters

1. OFFICE OF EMERGANCY SRVS

2. $ 2,871,543
I. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES A. Deferred Revenues & Available Reserves-- unexpended prior year cash receipts and reserves held in the claimant's treasury as of June 30, 2022 (From Part 4, Line P) F. Operating Revenues:

Kern Council of Governments
PART 5 OF 8--BUDGETED PUBLIC TRANSIT RESOURCES
For Fiscal Year 2024-2025
G. Other Revenues (Source/Amount):

I. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES--enter here and on Part 6, Line J (Sections A+B+C+D+E+F+G)
B. Interest Earnings--interest earnings on claimant cash balances through June 30, 2023 C. Federal Grants and Reimbursements:

D. State Grants and Reimbursements (Source/Amount):

E. Non-TDA Local Cash Grants and Reimbursement (Source/Amount):

CLAIMANT: ='Claimant Information'!$B$12
$ 2,871,542.72

1. Administrative Salaries & Wages 176,435.37

2. Operating Salaries & Wages 355,459.41

3. Other Salaries & Wages -

4. Fringe Benefits 274,723.00

1. Professional Services 1,390,269.00

2. Maintenance Services 190,600.00

3. Other Services 13,000.00

4. Vehicle Maintenance & Supplies 57,658.00

5. Utilities 71,100.00

6. Insurance 41,232.00

7. Purchased Transportation Services -

8. Miscellaneous 15,010.00

9. Expense & Inter-fund Transfers 200,343.00

10. Interest -

11. Lease & Rentals -

12. Other 22,100.00

1. Vehicles 566,542.00

2. Machinery & Equipments -

3. Computer Hardware 15,000.00

4. Other Capital-Solar Shade structure 187,000.00

5. Capital Software 198,000.00

1. Regional Planning Contribution (from most recent TDA estimate) $48,806

2. Capital Outlay Reserve Contribution
3,823,278
$ (951,735)
Kern Council of Governments
PART 6 OF 8--BUDGETED PUBLIC TRANSIT EXPENSES
For Fiscal Year 2024-2025
J. FY 2024-2025 NONCURRENT TDA & OTHER BUDGETED RESOURCES (From Part 5, Line I)
II. FY 2022-2023 BUDGETED EXPENSES & USES
K. Personnel:

L. Services & Supplies:

M. Capital Assets (Itemize and identify funding source - i.e., TDA, FTA 5311, CMAQ):

N. Other Uses:

O. FY 2024-2025 BUDGETED EXPENSES & USES (Sections K+L+M+N) P. FY 2024-2025 UNFUNDED BALANCE (Line J-O)
CLAIMANT: CITY OF RIDGECREST
($951,735)

1. LTF--Regional Planning (PUC 99262) (Same as Part 6, Line N1) $48,806

2. LTF--Operations/Capital (PUC 99260a) $568,101

3. LTF--Capital Reserve Withdrawal (CCR 6648)

4. LTF--Social Service Transit (PUC 99275)

5. LTF--Contracted/Purchased Transit Services (PUC 99400c)

6. LTF--Capital Res. Contrib.(CCR 6648) (Same as Part 6, Line N2)

7. STAF--Operations (CCR 6730a) $334,828

8. STAF--Capital (CCR 6730b)

9. STAF--Contracted/Purchased Transit Services ( CCR 6731b)

10. STAF--Social Service Transit (CCR 6731c)

11. 12.
$951,735
$0
I. FY 2023-2024 UNFUNDED BALANCE (From Part 6, Line P)
II. FY 2023-2024 TDA TRANSIT FUNDING CLAIM
III. FY 2024-2025 TDA FUNDING CLAIM (Should equal line I) UNEXPENDED RESOURCES AS OF JUNE 30, 2024 (Line I+Line III)(Should be $0) Kern Council of Governments
PART 7 OF 8--TDA FUNDING CLAIM
For Fiscal Year 2024-2025
(NOTE: Place an "X" in the proper column)
Question YES NO

1. Have all recommendations for corrective action from the FY 2021-2022 independent financial audit report been implemented ? IF NO, PLEASE

SUBMIT A CORRECTIVE ACTION PLAN COVERING EACH
RECOMMENDATION NOT ADDRESSED. X

2. Have all recommendations for corrective action from the FY 2021-2022 performance audit report been implemented ? IF NO, PLEASE SUBMIT

A CORRECTIVE ACTION PLAN COVERING EACH
RECOMMENDATION NO ADDRESSED. X

3. Have all past transportation development plan recommendations been implemented ? IF NO, PLEASE SUBMIT A CORRECTIVE ACTION PLAN COVERING EACH RECOMMENDATION NOT ADDRESSED. X
4) A copy of the "unmet transit needs" documentation, including a legal notice of a public hearing, the minutes of the public hearing held by the local governing body and a resolution making the appropriate "unmet transit needs finding".
5) A copy of the Department of California Highway Patrol form number CHP339, "Transit Operator Compliance Certificate", dated within the past 13 months, documenting participation in the California Department of Motor Vehicles "Driver Pull Notice Program.
6) Date of the most recent completed annual TDA internal audit: Month: 06 Day: 30 Year 2022 Kern Council of Governments
PART 8.2 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2024-2025
Kern Council of Governments
PART 8.1 OF 8--SUPPLEMENTAL PUBLIC TRANSIT INFORMATION
For Fiscal Year 2024-2025
Attach the following documents:
1) A copy of the governing body's authorization to execute and file this claim. 2) A completed copy of the attached questionnaire (BELOW) on system characteristics and any additional documentation required as a result of responding to each query. 3) A listing of all transit service subcontractors (BELOW) and a copy of the contract document, if not previously submitted.

4. Does the claimant maintain it's financial records in accordance with the California State Controller's approved "uniform system of accounts and records ? X

5. Has the claimant submitted it's "Annual Report of Financial Transactions of Transit Operators" to the California State Controller for the fiscal year ended June 30, 2021 ? X

6. Is the system expected to meet the applicable farebox revenue ratio requirement for FY 2022-2023 ? (10% for rural and 20% for urbanized operators) X

7. Is the system budgeted to meet the applicable farebox revenue ratio requirement for FY 2023-2024 ? (10% for rural and 20% for urbanized operators) X

8. If the answer to questions 6 or 7 is NO (i.e. fares revenues alone are insufficient to meet the applicable revenue ratio requirement), has the claimant committed sufficient "local funds" to supplement fares and thereby comply ? X

9. Does the claimant expect to qualify for and claim an "extension of service exemption" for either FY 2022-2023 or FY 2023-2024 ? X

10. Is a budget increase in excess of 15% proposed for FY 2023-2024 ? X

11. Is an increase or decrease in excess of 15% in the scope of operations or capital budget provisions proposed for FY 2023-2024 ? X (NOTE: Place an "X" in the proper column)
Question YES NO
(NOTE: If the answer to question 11 or 12 is YES, PLEASE SUBMIT A

STATEMENT WHICH DESCRIBES THE COMPONENTS OF THE
INCREASE/DECREASE AND JUSTIFIES OR SUBSTANTIATES THE CHANGE.) Attached

12. Is the claimant proposing an increase in executive level salaries for FY 2023-2024 ? IF YES, PLEASE SUBMIT A STATEMENT WHICH
DEFINES AND JUSTIFIES THE INCREASE. X
For Fiscal Year 2024-2025
Kern Council of Governments
PART 8.3 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE

13. Is the claimant precluded by contract from contracting with common carriers or persons operating under franchise or license ? X

14. Does the claimant expect to subcontract with outside parties for the provision of operator services in FY 2023-2024 ? IF YES, PLEASE

SUBMIT A COPY OF ALL NEW OR AMENDED CONTRACTS NOT
PREVIOUSLY SUBMITTED. X

15. Is the claimant precluded by contract from employing part-time drivers ? X

16. Does the claimant routinely staff public transportation vehicles designed to be operated by one person with two or more persons ? X

17. Has the claimant's participation in the California Department of Motor Vehicle "Driver Pull Notice Program" been certified by the California Highway Patrol within the past 13 months ? IF YES, PLEASE SUBMIT A COPY OF FORM chp 339, "TRANSIT OPERATOR COMPLIANCE CERTIFICATE". X

18. Is the claimant's retirement system fully funded with respect to it's officers and employees ? X

19. Does the claimant have a private pension plan ? X

20. If the answer to question 19 is YES and the plan is a "defined benefit plan", does the claimant do each of the following: N/A
a. Conduct periodic actuarial studies of it's employee pension plans to determine the annual cost of future pension benefits ? N/A b. Set aside and invest, on a current basis, funds sufficient to provide for the payment of future pension benefits ? N/A
Kern Council of Governments
PART 8.4 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2024-2025

LISTING OF SUBCONTRACTORS
City of Ridgecrest

1. NOT APPLICABLE

12. Is the claimant proposing an increase in executive level salaries for FY 2022-2023 ? IF YES, PLEASE SUBMIT A STATEMENT WHICH DEFINES AND JUSTIFIES THE INCREASE. (NOTE: If the answer to question 11 or 12 is YES, PLEASE SUBMIT A STATEMENT WHICH DESCRIBES THE COMPONENTS OF THE INCREASE/DECREASE AND JUSTIFIES OR SUBSTANTIATES THE CHANGE.)

8. Statement of Justification - The City typically makes a general fund transfer to the transit division to cover fare

8.3 Statement of justification -

12. Statement of justification - The City has an adopted budget that has merit increases based on performance and years of service. The steps follow, depending on the point you are at within the salary schedule, either a 5% step or a 2.5% step. As many memebers of the Transit organization are not yet "topped out" you will see normal merit increses year over year for administrative and technical staff. Furthermore, the transit division is currently in process of reorganization, thus more time for the Finance Director and the Public Works Director will be charged to the department. The proposed changes will reduce the overall cost to the division do to a reduction in force but will increase year over year as each position and pupil grow in their role. One could expect to see roughly 5%-10% of the Finacne Director and Public Works DIrectors salary be transfered to the Transit division as Kern Council of Governments
PART 8.3 OF 8--SYSTEM CHARACTERISTICS QUESTIONNAIRE
For Fiscal Year 2024-2025

5 This Page Intentionally Left Blank
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The Ridgecrest City Council Authorizing The Execution Of The Certifications, Assurances, And Authorized Agent Forms For The Low Carbon Transit Operations Program (LCTOP) Project; Rollover Of Funds For A Future Date Zero-Emission Battery-Electric Van Replacement Purchase, For Fiscal Year 2024-2025, In An Amount Not To Exceed $75,124.00 PRESENTED BY: Sergio Covarrubias, Transit Division
SUMMARY: The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit, Affordable Housing and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862.

The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities.

Approved projects in the LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance and other costs to operate those services or facilities with each project reducing greenhouse gas emissions. For agencies whose service area includes disadvantaged communities, at least 50 percent of the total moneys received shall be expended on projects that will benefit disadvantaged communities. Senate Bill 862 continuously appropriates five percent of the annual auction proceeds in the Greenhouse Gas Reduction Fund (Fund) for LCTOP, beginning in 2015-2016.

LCTOP is administered by the California Department of Transportation (Caltrans) in coordination with the Air Resources Board (ARB) and the State Controller’s Office (SCO). It is the responsibility of Kern Council of Governments to apportion these funds to the transit agencies under its purview. For Fiscal Year 24-25, the City of Ridgecrest Transit division has been allocated $75,124. These funds are eligible to be rolled over to be used in conjunction with future funds for a period of up to 4 years. There is no local match required for this program.

It is the recommendation of staff that these funds be used to for a future purchase of a battery powered electric van capable of fulfilling department needs for 2024-2025 fiscal year. Staff plans to roll these funds for three (3) more years. The estimated total funds that will be available is $300,000.00. This will significantly reduce the hit to the Transit budget in FY28 when we plan to purchase said vehicle. The Transit fund contribution in FY 28 for this project is expected to be no more than $175,000.00 FISCAL IMPACT: $0.00 - Grant funding to cover passenger fares.

ACTION REQUESTED:

1. Agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.

2. Authorizes Ron Strand, City Manager, to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

3. Authorizes the submittal of the following project nomination(s) and allocation request(s):

Rollover of (LCTOP) Funds for a Future-Date Zero-Emission Battery-Electric Van Replacement Purchase, for FY 2024-2025.

CITY MANAGER’S RECOMMENDATION: Action as requested.

Submitted by: Sergio Covarrubias, Transit Division Action Date: April 2, 2025 This Page Intentionally Left Blank
RESOLUTION NO. 25-XX

A RESOLUTION OF THE RIDGECREST CITY COUNCIL AUTHORIZING THE

EXECUTION OF THE CERTIFICATIONS, ASSURANCES, AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS
PROGRAM (LCTOP) PROJECT; ROLLOVER OF (LCTOP) FUNDS FOR A

FUTURE DATE ZERO-EMISSION BATTERY-ELECTRIC VAN REPLACEMENT PURCHASE, FOR FISCAL YEAR 2024-2025., IN AN AMOUNT NOT TO EXCEED $75,124.00
WHEREAS, the City of Ridgecrest is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and, WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and, WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and, WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and, WHEREAS, the City of Ridgecrest wishes to delegate authorization to execute these documents and any amendments thereto to Ron Strand, City Manager; and, WHEREAS, the City of Ridgecrest wishes to implement the following LCTOP project(s) listed above.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

2. Authorizes Ron Strand, City Manager, to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

3. Authorizes the submittal of the following project nomination(s) and allocation request(s):

Rollover of (LCTOP) Funds for a Future-Date Zero-Emission Battery-Electric Van Replacement Purchase, for FY2024-2025.

ADOPTED, AND APPROVED, this 2nd day of April 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Travis Endicott, Mayor
ATTEST:
________________________________
Ricca Charlon, City Clerk
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FY 2024-2025 LCTOP
Authorized Agent
AS THE City Manager
(Chief Executive Officer/Director/President/Secretary)
OF
THE City of Ridgecrest
(Name of County/City/Transit Organization)
I hereby authorize the following individual(s) to execute for and on behalf of the named Regional Entity/Transit Operator, any actions necessary for the purpose of obtaining Low Carbon Transit Operations Program (LCTOP) funds provided by the California Department of Transportation, Division of Local Assistance. I understand that if there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. I understand the Board must provide a resolution approving the Authorized Agent. The Board Resolution appointing the Authorized Agent is attached.

Sergio Covarrubias, Transit OR
(Name and Title of Authorized Agent)
Travis Reed, Deputy City Manager / Public Works Director OR (Name and Title of Authorized Agent)
Click here to enter text. OR
(Name and Title of Authorized Agent)
Click here to enter text. OR
(Name and Title of Authorized Agent)
Ron Strand City Manager
(Print Name) (Title)
(Signature)
Approved this 2
day
of April , 2025
FY 2024-2025 LCTOP
.

Certifications and Assurances
Lead Agency: City Of Ridgecrest
Project Title: Battery Electric Van Replacement Purchase Prepared by: Sergio Covarrubias
The California Department of Transportation (Caltrans) has adopted the following Certifications and Assurances for the Low Carbon Transit Operations Program (LCTOP).

As a condition of the receipt of LCTOP funds, Lead Agency must comply with these terms and conditions.

A. General

1. The Lead Agency agrees to abide by the current LCTOP Guidelines and applicable legal requirements.

2. The Lead Agency must submit to Caltrans a signed Authorized Agent form designating the representative who can submit documents on behalf of the project sponsor and a copy of the board resolution appointing the Authorized Agent.

B. Project Administration

1. The Lead Agency certifies that required environmental documentation is complete before requesting an allocation of LCTOP funds. The Lead Agency assures that projects approved for LCTOP funding comply with Public Resources Code § 21100 and § 21150.

2. The Lead Agency certifies that a dedicated bank account for LCTOP funds only will be established within 30 days of receipt of LCTOP funds.

3. The Lead Agency certifies that when LCTOP funds are used for a transit capital project, that the project will be completed and remain in operation for its useful life.

4. The Lead Agency certifies that it has the legal, financial, and technical capacity to carry out the project, including the safety and security aspects of that project.

5. The Lead Agency certifies that they will notify Caltrans of pending litigation, dispute, or negative audit findings related to the project, before receiving an allocation of funds.

6. The Lead Agency must maintain satisfactory continuing control over the use of project equipment and facilities and will adequately maintain project equipment and facilities for the useful life of the project.

7. Any interest the Lead Agency earns on LCTOP funds must be used only on approved LCTOP projects.

FY 2024-2025 LCTOP

8. The Lead Agency must notify Caltrans of any changes to the approved project with a Corrective Action Plan (CAP).

9. Under extraordinary circumstances, a Lead Agency may terminate a project prior to completion. In the event the Lead Agency terminates a project prior to completion, the Lead Agency must (1) contact Caltrans in writing and follow-up with a phone call verifying receipt of such notice; (2) pursuant to verification, submit a final report indicating the reason for the termination and demonstrating the expended funds were used on the intended purpose; (3) submit a request to reassign the funds to a new project within 180 days of termination.

C. Reporting

1. The Lead Agency must submit the following LCTOP reports:
a. Annual Project Activity Reports October 30th each year. b. A Close Out Report within six months of project completion. c. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of LCTOP funds. A copy of the audit report must be submitted to Caltrans within six months of the close of the year (December 31) each year in which LCTOP funds have been received or expended.
d. Project Outcome Reporting as defined by CARB Funding Guidelines. e. Jobs Reporting as defined by CARB Funding Guidelines.

2. Other Reporting Requirements: CARB develops and revises Funding Guidelines that will include reporting requirements for all State agencies that receive appropriations from the Greenhouse Gas Reduction Fund. Caltrans and project sponsors will need to submit reporting information in accordance with CARB’s Funding Guidelines, including reporting on greenhouse gas reductions and benefits to disadvantaged communities.

D. Cost Principles

1. The Lead Agency agrees to comply with Title 2 of the Code of Federal Regulations 225 (2 CFR 225), Cost Principles for State and Local Government, and 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

2. The Lead Agency agrees, and will assure that its contractors and subcontractors will be obligated to agree, that:
a. Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allow ability of individual project cost items and
FY 2024-2025 LCTOP
b. Those parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Every sub-recipient receiving LCTOP funds as a contractor or sub-contractor shall comply with
Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

3. Any project cost for which the Lead Agency has received funds that are determined by subsequent audit to be unallowable under 2 CFR 225, 48 CFR, Chapter 1, Part 31 or 2 CFR, Part 200, are subject to repayment by the Lead Agency to the State of California (State). All projects must reduce greenhouse gas emissions, as required under Public Resources Code section 75230, and any project that fails to reduce greenhouse gases shall also have its project costs submit to repayment by the Lead Agency to the State. Should the Lead Agency fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the Lead Agency from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.

A. Record Retention

1. The Lead Agency agrees and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.

The accounting system of the Lead Agency, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP) and enable the determination of incurred costs at interim points of completion. All accounting records and other supporting papers of the Lead Agency, its contractors and subcontractors connected with LCTOP funding shall be maintained for a minimum of three (3) years after the “Project Closeout” report or final Phase 2 report is submitted (per CARB Funding Guidelines, Vol. 3, page 3.A-16), and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor.

Copies thereof will be furnished by the Lead Agency, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the Lead Agency pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the Lead Agency’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.

2. For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with FY 2024-2025 LCTOP
the performance of the Lead Agency’s contracts with third parties pursuant to Government Code § 8546.7, the project sponsor, its contractors and subcontractors and the State shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire project period and for three (3) years from the date of final payment. The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a project for audits, examinations, excerpts, and transactions, and the Lead Agency shall furnish copies thereof if requested.

3. The Lead Agency, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the Civil Rights Department, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.

F. Special Situations
Caltrans may perform an audit and/or request detailed project information of the project sponsor’s LCTOP funded projects at Caltrans’ discretion at any time prior to the completion of the LCTOP.

I certify all these conditions will be met.

Ron Strand City Manager
(Print Authorized Agent) (Title)
(Signature) (Date)
FY 2024-2025 LCTOP
Sample Board Resolution
(The following is sample language that must be included in your Board Resolution, necessary for execution of Certification and Assurances and Authorized Agent forms) RESOLUTION #25-______

AUTHORIZATION FOR THE EXECUTION OF THE

CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS

FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)
FOR THE FOLLOWING PROJECT(S):

PROJECT AND DOLLAR AMOUNT(S)
WHEREAS, the City Of Ridgecrest is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and
WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the City of Ridgecrest wishes to delegate authorization to execute these documents and any amendments thereto to Ron Strand, City Manager.

WHEREAS, the City of Ridgecrest wishes to implement the following LCTOP project(s) listed above,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ridgecrest that the fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.

NOW THEREFORE, BE IT FURTHER RESOLVED that Ron Strand, City Manager, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Ridgecrest that it hereby authorizes the submittal of the following project nomination(s) and allocation request(s) to the Department in FY2024-2025 LCTOP funds:

FY 2024-2025 LCTOP
(Continued to next page)
Project Name: Battery Electric Van Replacement Purchase Description of project: Replacement of 29’ gas powered cutaway bus with a Zero Emissions battery-electric transit passenger van with 8/1 ADA seating.

Amount of LCTOP funds requested: $75,124
Benefit to a Priority Populations: DAC/LIC
Amount to benefit Priority Populations: DAC 50% LIC 25% Contributing Sponsors (if applicable): N/A
AGENCY BOARD DESIGNEE:

BY: ________________________________
Ron Strand
City Manager
City of Ridgecrest
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
Subject: A Resolution Of The Ridgecrest City Council Approving A Community Development Activity Agreement (CD#17.23.1) With The County Of Kern For Funding For Dugout And Spectator Shade On The Upper Softball Field In The Amount Of $101,959, And Accepting The Terms Of The Receipt Of (CDBG) Funds And Authorizing The City Manager To Sign The Agreement
PRESENTED BY: Nerissa Wegener, Parks and Recreation Director SUMMARY:

The City of Ridgecrest is proposing to make improvements to the Upper Softball Field by using the Community Development Block Grant (CDBG) funds administered by the Kern County Resource Management Agency (RMA). Funding for the FY23/24 fiscal year for this project is $101,959. The City has been working with the Kern County Planning and Natural Resources Department for the application process for the grant.

A public hearing was held during the regularly scheduled City Council meeting held December 7, 2022 to discuss potential uses of the CDBG funds. At the conclusion of the hearing, the City Council approved the use of funds to add a shade over the dugouts and Spectator seating on the upper softball field located at Leroy Jackson Sports Complex.

As of this time there’s no shade structures over the dugouts or spectator seating to protect patrons form the weather elements.

The Board of Supervisors held a public hearing on 05/9/2023 and approved the project, thus creating CD Project No. 17.23.1.

County Counsel and the City Attorney have reviewed the agreement.

Staff requests approval of the attached resolution approving the project agreement and authorizing the City Manager to sign.

FISCAL IMPACT:

ACTION REQUESTED: Approve the Community Development Block Grant Agreement Activity CD#17.23.1; and, Authorize the acceptance of the term of the receipt of the Community Development Block Grant Funds; and, Authorize the City Manager to execute the agreement.

CITY MANAGER’S RECOMMENDATION:

Submitted by: Nerissa Wegener, Director of Parks and Recreation Action Date: April 2, 2025 This Page Intentionally Left Blank
RESOLUTION NO. 25-Xx

A RESOLUTION OF THE RIDGECREST CITY COUNCIL APPROVING A COMMUNITY DEVELOPMENT ACTIVITY AGREEMENT (CD#17.23.1) WITH THE

COUNTY OF KERN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR DUGOUT AND SPECTATOR SHADE ON THE UPPER

SOFTBALL FIELD, AND ACCEPTING THE TERMS OF THE RECEIPT OF CDBG

FUNDS AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT WHEREAS, the City of Ridgecrest has received notification of a CDBG funding allocation in the amount of $101,959.00; and,
WHEREAS, the City of Ridgecrest is proposing to install a shade over the dugouts and spectator seating at the Leroy Jackson Sports Complex using Community Development Block Grant funds (CDBG).

WHEREAS, the City Council of the City of Ridgecrest held a Public Hearing on 12/07/2022 and approved use of the $101,959.00 to provide improvements to the Upper Softball Field Shade Project; and,
WHEREAS, the Kern County Board of Supervisors, at its regular meeting of 05/9/2023, approved the proposed use of the CDBG allocation funding and authorized an agreement to be drawn up for the activity; and,
WHEREAS, staff recommends that the City enter into the Community Development Block Grant Agreement CD#17.23.1 with the County of Kern for the receipt of Community Development Block Grant funds related to the Upper Softball Field Improvements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ridgecrest the following:

1. Approves the Community Development Block Grant Agreement Activity CD#17.23.1; and,

2. Authorizes the acceptance of the term of the receipt of the Community Development Block Grant Funds; and,

3. Authorizes the City Manager to execute the agreement.

APPROVED AND ADOPTED this 2
nd day of April, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Travis Endicott, Mayor
ATTEST:

Ricca Charlon, City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $32,450.00 For The Mahan St. Improvement Project The Addition Of A Grant Required Archeological Study
PRESENTED BY: Travis Reed, Public Works Director
SUMMARY: The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Professional Services for the Mahan St. Improvement Project. Said project is a Measure V match funded Regional Surface Transportation Program Project (RSTP) having state project number STPL 5385(077). The previous scope of work included all the typical Items in a Preliminary Engineering package including project oversite, preparation of right-of-way package, utility notices, plans preparation, specification preparation, cost estimates and bidding services.

The original project estimates do not account for an unanticipated archeological study. With the amount of staff changeover in Caltrans District 9, the previous relationships staff had fostered need to be rebuilt. With new staff comes new challenges. Current Caltrans staff is not as familiar with our area, and with the presence of potential Native American Artifacts in our area and a lack of previous archeological/historic studies Caltrans staff felt it necessary to conduct a study.

To limit future costs born by the city, staff felt it prudent to have the study cover all of the Mahan Corridor from Bowman Rd. to Springer Ave. With this task now complete, staff is still on track to Bid the Mahan project this summer. Staff has completed the design of both segments of Mahan (Bowman Rd. to Springer Ave.) and are currently working on the second RSTP application for phase two of the project, Dolphin to Springer.

Staff would like to bid the entire stretch at the same time, but currently has the bidding documents set up with phase two as an additive alternate. If the funding is obligated as staff feels it will be. we will be ready to construct the full project this summer. Staff expects to receive roughly 1.8 million dollars of grant funding per phase. We expect the local match, Measure V Contribution to be roughly $750,000.

Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Ron Strand, to execute the amended agreement with Willdan Engineering Inc. Which will bring the total portion of Work Funded by Measure V for Preliminary Engineering (PE) Services to $157,690.00.

This project is an RSTP Grant project, with multiple phases, to which the City elected to fund the design so it could be constructed a year early.

FISCAL IMPACT: Previous - $125,240.00
Amendment 1 - $32,450.00
Revised Total - $157,690.00 - from Measure V
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
ACTION REQUESTED:

1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the Mahan St. Improvement Project.

2. Allocate an additional $32,450.00 of Measure V funds to the previously authorized $125,240.00.

3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $32,450.00, for a total of $157,690.00.

4. Authorize the City Manager to finalize the negotiation of the contract amendment consistent with the details provided in the staff report, subject to City Attorney’s approval and authorize the City Manager to execute the amendment on behalf of the City.

CITY MANAGER RECOMMENDATION: Action as requested:

Submitted by: Travis Reed Action Date: April 2, 2025
RESOLUTION NO. 25-Xx

A RESOLUTION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $32,450.00 FOR THE MAHAN ST. IMPROVEMENT PROJECT TO INCLUDE THE ADDITION OF A GRANT REQUIRED ARCHEOLOGICAL STUDY.

WHEREAS, The City of Ridgecrest requires amended professional preliminary engineering services from Willdan Engineering for the Mahan St. Improvement project; and, WHEREAS, the proposed services are based on time and materials for a not to exceed fee; and, WHEREAS, the services are generally for: a Historical Site Preservation Report & an Archeological Survey Report; and,
WHEREAS, the original time and materials not to exceed fee for the preliminary and environmental engineering services is for a total of $125,240.00; and, WHEREAS, the proposed amended time and materials not to exceed fee estimate for the additional preliminary engineering services is for $32,450.00. The revised total to complete the said reports shall be $157,690.00; and,
WHEREAS, the funds will be allocated from Measure V.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the Mahan St. Improvement Project.

2. Allocate an additional $32,450.00 of Measure V funds to the previously authorized $125,240.00.

APPROVED AND ADOPTED this 2
nd day of April 2025 by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Travis Endicott, Mayor
ATTEST:
_________________________________
Ricca Charlon, City Clerk
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AMENDMENT NO. 1 TO WILLDAN ENGINEERING CONSULTANT AGREEMENT MAHAN AVE. PAVEMENT IMPROVEMENTS PROJECT

PRELIMINARY ENGINEERING
This Amendment No. 1 to the Consultant Agreement ("Amendment No. 1") is entered into as of April 2, 2025 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. Pursuant to Resolution 24-16, on March 20, 2024, and PO 24-376, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide Preliminary Engineering (PE) services for the RSTP funded Mahan St.

Improvement project, which includes both phase one (Bowman Rd. to Dolphin Ave.) and phase two (Dolphin Ave. to Springer Ave.) (“Master Agreement”). The Master Agreement” which is attached hereto as Attachment “B”. Mahan St. Improvements encompass Mahan St. from approximately 186’ south of Springer Ave. to W Bowman Rd. in the City of Ridgecrest. Due to staff turnover at Caltrans District 9, and unfamiliarity with the construction area, the completion of an archeological study was requested, and additional work was provided by Willdan. For this additional work, Willdan has prepared a cost differential as apparent in Attachment “A”.

B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.

C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “A”.

D. The Parties now desire to amend the Master Agreement to provide for certain preliminary engineering consulting services related to and already completed items necessary to keep the Mahan St. Improvement Project progressing. Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.

A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Willdan hereby agree to amend the Master Agreement by this Amendment No. 1 as follows:

1. Additional PE Services. Subject to the terms and conditions of this Amendment No. 1, Willdan will provide, or has provided, through its professionals, the necessary Preliminary Engineering (PE) services, as indicated by the tasks enumerated in Attachment “A” to this Amendment No. 1 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 1, the aforementioned scope of additional services and tasks for PE services is indicated in Attachment A shall hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.

2. Consideration for Additional Services. The Section 3 of the Master Agreement shall be amended to increase the original not to exceed sum of $125,240.00 by $32,450.00 for a new total not to exceed sum, unless future written authorization is given of $157,690.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment A.

3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 1 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 1 unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 1, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 1, the terms and conditions of this Amendment No. 1 shall prevail and control. (b) Entire Agreement. The Master Agreement, together with this Amendment No.1, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 1 are for convenience of reference only.
(d) Counterparts. This Amendment No. 1 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 1.
[SIGNATURES NEXT PAGE]
IN WITNESS WHEREOF, this Amendment No. 1 has been executed as of the day and year first set forth above.

CITY OF RIDGECREST, WILLDAN ENGINEERING,
a municipal corporation a California corporation
By: By:

Name: Ron Strand Name:

Title: City Manager Title:

Date: __________________ Date:

ATTACHMENT “A”
(Change Order - Additional Scope of Work)
Willdan Proposal dated November 15, 2024
November 15, 2024
Mr. Travis Reed, PE
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Budget Amendment Request No. 1 for Additional Professional Engineering Services for the Mahan Street Improvements
Dear Mr. Reed:

Willdan Engineering & Rincon Consultants, Inc. (The Willdan team) is pleased to currently provide engineering services for the above-referenced project. For your consideration, The Willdan team has prepared the following budget amendment request for the extra tasks requested by the City in conjunction with the above referenced project. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.

Willdan’s current budget of $125,240 includes the improvements listed in the Project Understanding. Budget Amendment No. 1 is to complete the Historical Sight Preservation Report and the Archaeological Survey Report. We propose to provide these services mentioned above for an additional compensation of $32,450.00 making our current amended contract amount $157,690.00.

SCOPE OF WORK
In support of the project, the Willdan Team will prepare an APE map, HPSR and ASR meeting the requirements of Standard Environmental Reference (SER) Volume 2:

Cultural Resources. This proposed scope of work includes a cultural resources records search through the California Historical Resources Information System (CHRIS), Sacred Lands File (SLF) search conducted by the Native American Heritage Commission (NAHC), Native American and Other Interested Parties outreach, desktop geoarchaeological review, field survey, and reporting. The cultural resources tasks will be managed or overseen by The Willdan Team cultural resources specialists that meet or exceed the Secretary of the Interior’s Professional Qualification Standards for archaeology.

Task 1 Area of Potential Effects Map
The Willdan Team will develop an APE map to Caltrans’ SER Volume 2 specifications, including all areas that will be impacted by the project, including staging and construction access areas. The APE map will be plotted on an aerial photograph, and will also include City of Ridgecrest
November 15, 2024

Page 2 ends

a bar scale, north arrow, the location of any cultural resources identified in APE, clearly labeled roads, and a signature block for “Caltrans Professional Qualified Staff” and “Caltrans Local Assistance Engineer.” The draft APE map will be included as an attachment to the HPSR. The Willdan Team will respond to one round of Caltrans comments and prepare a final APE map. Willdan will review the existing plans, the City’s Master Plan of Drainage, and the FEMA study to determine the ultimate drainage conditions for the site. The City is to provide all survey data and CADD files for the development. Topographic Survey is not included in this proposal. One single day site investigation is assumed for this project.

Task 2 Historic Property Survey Report
The Willdan Team will prepare a short-format Caltrans HPSR in accordance with Caltrans’ current guidance as specified in the SER. The HPSR is the overarching document that summarizes the results of the cultural resources investigation; it will include a project description, a description of the APE, details of consultation with Native American groups/individuals and other interested parties, a summary of identification efforts, information regarding any historic properties identified within the APE, a list of attached documentation, and the findings of the study. The Willdan Team will respond to one round of Caltrans comments and prepare a final HPSR.

Task 3 Archaeological Survey Report
Task 3.1 California Historical Resources Information System Records Search The Willdan Team will request an expedited CHRIS records search from the Southern San Joaquin Valley Information Center located at California State University, Bakersfield to identify previously recorded cultural resources and previous studies within the APE plus a 0.5-mile buffer. To identify other cultural resources that may be present in or immediately adjacent to the APE, The Willdan Team will review the National Register of Historic Places, the California Register of Historical Resources, California Historical Landmarks list, California Points of Historical Interest list, Built Environment Resource Directory, and Archaeological Determinations of Eligibility. The Willdan Team assumes that no cultural resources will be identified in or immediately adjacent to the APE and that SSJVIC fees will not exceed $1,500 (this includes a 50% surcharge for an expedited search).

Task 3.2 Native American and Other Interested Parties Outreach Task 3.2.1 Native American Outreach
The Willdan Team will request an SLF search from the NAHC. The SLF search will indicate if known cultural resources important to Native Americans on file at the NAHC are present within the project site or vicinity. The NAHC will also provide a list of Native City of Ridgecrest
November 15, 2024

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American contacts for the project. The Willdan Team will draft Native American consultation letters to be placed on Caltrans letterhead and signed by Caltrans personnel.

The letters will describe the undertaking, summarize the CHRIS and SLF search results, solicit information or concerns about the project and/or Native American resources, invite the tribe to consult with Caltrans on the proposed project, and request a response within 30 days of receipt of the letter. Maps depicting the project site will be included with the letters. On behalf Caltrans, the Willdan Team will send the letters via certified mail with return receipt requested and via email to each tribe identified on the NAHC contact list plus any other tribes identified by Caltrans. After 10 business days have elapsed, The Willdan Team will follow up with each contact by telephone to ensure the letter was received and to solicit any information or concerns the tribe would like to share. As many as two telephone calls will be made to each of the contacts to document “good-faith” outreach efforts. The Willdan Team will maintain a contact log documenting all outreach efforts. Documentation pertaining to outreach efforts (i.e., letters, emails, phone logs, responses, contact log). Results of outreach efforts will be summarized in the HPSR and ASR and supporting documentation will be appended to the ASR.

The Willdan Team assumes that no more than five tribal entities will be contacted and that no more than two tribal entities will respond and provide comments. The Willdan Team assumes that outreach will not result in the identification of Native American cultural resources in or immediately adjacent to the APE. The Willdan Team assumes that Caltrans will conduct any required government-to-government consultation meetings and The Willdan Team will not participate in virtual or in-person meetings or site visits with tribal members.

Task 3.2.2 Other Interested Parties Outreach
The Willdan Team will identify and compile a list of local historical groups that may have knowledge of the history of the area and historic-period cultural resources in the APE or immediate vicinity. The Willdan Team will contact each group via email. One telephone call will be made to each of the groups to document “good-faith” outreach efforts. The Willdan Team will maintain a contact log documenting all outreach efforts. Documentation pertaining to outreach efforts (i.e., emails, phone logs, responses, contact log) will be included in the report as an appendix. The Willdan Team assumes that no more than two (2) groups will be contacted and that neither group will respond and provide comments.

The Willdan Team assumes that outreach will not result in the identification of historicperiod cultural resources in or immediately adjacent to the APE.

Task 3.3 Desktop Geoarchaeological Review
The Willdan Team will conduct a desktop geoarchaeological review to assess the archaeological sensitivity of the APE. This will include a review of historic, geologic, and soil maps, aerial photographs, SSJVIC data, ethnographic data, and environmental assessments and/or geotechnical reports (if available). The review will identify areas of City of Ridgecrest
November 15, 2024

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low, moderate, or high potential for surface and subsurface archaeological resources within the APE, and the potential to encounter such resources based on the sensitivity level and project excavation parameters. If the desktop geoarchaeological review indicates a moderate to high potential to encounter subsurface archaeological resources, additional work beyond this scope and cost estimate may be necessary to complete identification efforts.

Task 3.4 Field Survey
After receipt of the CHRIS search results, the Willdan Team archaeologist will conduct a pedestrian field survey of the approximate 0.5-mile-long APE. The objectives of the survey will be to characterize current conditions and examine any visible ground surfaces to identify any surface cultural resources. Survey transects will be spaced at maximum intervals of 15 meters (approximately 50 feet). Transect spacing will be maintained and documented through use of hand-held global positioning system units. The Willdan Team will collect data sufficient to generate a survey coverage map. The Willdan Team assumes the survey can be
completed by one archaeologist in one 4-hour day, inclusive of travel time, and that the survey results will be negative.

Task 3.5 Archaeological Survey Report
Following completion of the field survey, the Willdan Team will prepare an ASR. The ASR will include environmental and cultural contexts, and document the results of CHRIS and SLF searches, Native American and other interested parties outreach, desktop geoarchaeological review, and field survey. The ASR will include study vicinity and location maps and a survey coverage map. The Willdan Team will respond to one round of Caltrans comments and prepare a final ASR.

FEE
Willdan proposes the work mentioned above for a not-to-exceed fee of $32,450. Any additional task not listed here will be under a separate task order. Please see attached fee matrix for a breakdown of costs associated with the scope of work outlined above.

In conclusion, Willdan’s current budget of $125,240 is proposed to be increased by $32,450.00 for a revised total of $157,690.00.

In good faith, the Willdan team has started work on these reports and submitted the drafts to the City for review.

Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by email.

City of Ridgecrest
November 15, 2024

Page 5 ends

Thank you for this opportunity to be of continuing service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me at (714) 393-1963 or [email protected].

Respectfully submitted, Approval and Authorization to Proceed By:

WILLDAN ENGINEERING CITY OF RIDGECREST
_______________________________
Tyrone Peter, PE Travis Reed, PE
Director of Engineering Public Works Director
November 15, 2024
Date Date
ATTACHMENT “B”
(Master Agreement)
Consultant Agreement dated March 20, 2024
Willdan Engineering
RESOLUTION NO. 24-16

A RESOLUTION TO APPROVE PROFESSIONAL SERVICE
AGREEMENTS WITH WILLDAN ENGINEERING, (1) FOR THE
BOWMAN CHANNEL STUDY, (2) 2024 MEASURE V PAVING, AND (3) DESIGN SERVICES FOR MAHAN AVE. AND AUTHORIZE THE CITY

MANAGER, RONALD STRAND, TO EXECUTE THE AGREEMENTS
WHEREAS, the City of Ridgecrest requires the services of an engineering consulting firm to provide Engineering aid including: plans, specifications, bidding documents, bidding assistance services, and construction management; and,
WHEREAS, the services are for multiple projects including:
1 . The Bowman Channel Hydraulic Study

2. 2024 Measure V Paving Design and Construction Management

3. Design for Mahan St for the 2025 RSTP Cycle; and,
WHEREAS, RFP’s were solicited, evaluated and Willdan Engineering was determined to be the most qualified firm; and,
WHEREAS, the proposed services are on a time and materials basis for an amount not to exceed as follows:
1 . Bowman Channel - $1 05,566.00

2. 2024 Measure V - $348,792.00

3. Mahan Ave. - $125,240.00; and,
WHEREAS, the funds proposed are as follows:
1 . Bowman Channel - Drainage Impact (Budgeted)

2. 2024 Measure V Paving - Measure V (PE Budgeted, CE Requesting Appropriations)

3. Mahan Ave. - Measure V (Budgeted); and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:
1 . Approve the award of three (3) professional services agreements with Willdan Engineering for:
a. The Bowman Channel Hydraulic Study
b. 2024 Measure V Paving
c. Mahan Ave. Design

2. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer accounts and create purchase orders for the Professional Service Contracts

Page 1 of 2 ends

3. Authorize the City Manager, Ronald Strand, to execute the professional services agreements.

APPROVED AND ADOPTED this 20 th day of March, 2024 by the following vote.

AYES: Bruen, Blades, Hayman, Rajaratnam
NOES: None
ABSENT: Gorman .j
Eric Bruen, Mayor

Page 2 of 2 ends

CONSULTANT AGREEMENT
Professional Services
Engineering Services
Design Services for Mahan Ave.

Willdan Engineering
THIS PROFESSIONALSERVICESAGREEMENT(hereinafter "Agreement") is made and entered into as of March 20, 2024 ("Effective Date") by and between the CITY OF RIDGECREST, a California municipal corporation (hereinafter "City") and Willdan Engineering (hereinafter "Consultant"). City and Consultant agree as follows:

1. Purpose.
(a) To provide Construction Engineering Services including but not limited to: Bidding Assistance, Inspection, Labor Compliance, Materials Testing, and Federal Funding Compliance for the Design Services for Mahan Ave Project. (b) Consultant represents that it is trained, experienced, competent, and qualified to perform the professional services required by this Agreement.

2. Services.
(a) Consultant agrees to perform the services and tasks set forth in the attached Exhibit "A" (hereinafter the "Scope of Services"). Consultant shall provide all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform these services and work. (b) Services and work provided by Consultant under this Agreement shall be performed in a timely and diligent manner and shall be consistent with all requirements and standards established by applicable Federal, State, and local laws and regulations, and professional standards.
(c) Consultant shall not perform any services under this Agreement without first receiving a work order or equivalent notice to proceed in writing from a designated representative of the City. Such work orders shall include the following information:
(1) A description of the specific task requested and other information the City deems necessary and relevant to the request. (2) A timeline and any applicable deadlines.
(d) Consultant shall report progress of work on a monthly basis or as directed. Consultant shall submit a project schedule using Microsoft Project's project management software with a narrative of tasks performed and tasks planned for the next month.

Consultant Agreement Page 1 of 1 1
Willdan Engineering

3. Consideration.
(a) City shall compensate Consultant for its services as follows: the total compensation shall not exceed the sum of $125,240.00, unless the parties duly amend this Agreement.
(b) The Consultant shall complete and submit monthly invoices showing project name, date of work, purchase order number, agency project number, invoice number, original contract amount, current invoice amount, total billed to date, remaining contract balance, percentage of work completed, revised project schedule, description of tasks, personnel assigned to task, job title of personnel, and supporting documentation.
(c) Consultant shall submit its final invoice within 45 days after the date the Notice of Completion is issued.
(d) Consultant's invoices shall be in writing and delivered to the City Manager at the City's address set forth in Section 19 hereinbelow. The City shall, within 30 days after receiving such invoice, review and pay all approved charges thereon.

4. Term.

This Agreement shall commence upon City's written authorization to proceed and shall continue until completion of the Scope Services or upon earlier termination in accordance with this Agreement. Either party may terminate this Agreement on 15 days' written notice. If this Agreement is terminated by City without cause, City shall pay Consultant for work performed prior to the date the notice of termination is received by Consultant. If the Agreement is terminated by Consultant without cause, Consultant shall reimburse City for additional costs to be incurred by City in obtaining the work from another consultant.

5. Ownership of Data, Reports, and Documents.

The Consultant shall deliver to the City on demand or completion of the project, both digitally, (in the original file format of the software in which prepared), and hard copy, notes of surveys made, reports of tests made, studies, reports, plans, and other materials and documents which shall be the property of the City. If the City uses any data, reports, and documents furnished or prepared by the Consultant for any project other than the subject of this Agreement, the Consultant shall be released from responsibility to third parties concerning the use of the data, reports, and documents. The Consultant may retain copies of the materials. The City may use or reuse the materials prepared by Consultant without additional compensation to Consultant.

6. Subcontracts.
(a) The Consultant shall not subcontract or assign responsibility for performance of any portion of this Agreement without the prior written consent of the City. Except as otherwise specifically approved by the City, the Consultant shall Consultant Agreement Page 2 of 1 1
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include appropriate provisions of this Agreement in subcontracts so rights conferred to the City by this Agreement shall not be affected or diminished by subcontract.

There shall be no contractual relationship intended, implied, or created between the City and any subcontractor with respect to services under this Agreement. (b) In the event any subcontract of Consultant's fails to protect rights conferred to the City as described in the preceding paragraph, Consultant agrees to be fully responsible and indemnify, hold harmless and defend the City and its officials, officers, employees, agents and volunteers from and against all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant's subcontractors or any other person or entity involved with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorney fees incurred by counsel of City's choice.

7. Independent Contractor.

The Consultant is an independent contractor and not an employee of the City.

8. Indemnification.
(a) The Parties agree that City and City's elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the "City Indemnitees") should, to the fullest extent permitted by law, be protected from any and ail loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, or any other cost arising out of the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant's commitment to indemnify, defend and protect City as set forth herein.
(b) To the fullest extent permitted by law, Consultant shall indemnify, hold harmless and defend the City Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant's performance of Work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the City. (c) City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant's failure to pay City promptly any indemnification arising under this Section and related to Consultant's failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers' compensation laws.

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(d) This Section and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the City may have at law or in equity.

9. Insurance.
(a) The Consultant shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damages to property arising from or in connection with the performance of the work hereunder by the Consultant, officers, agents, employees, or volunteers. (b) The Consultant shall provide the following coverages:
(1) Commercial general liability insurance written on an occurrence basis in the amount of $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The insurance policy shall be amended to provide the general aggregate limit shall apply separately to the work under this Agreement or the general aggregate shall be twice the required per occurrence limit. (2) Business automobile liability insurance insuring all owned, nonowned and hired automobiles, in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California with the statutory limits required by the Labor Code and Employers Liability for $1,000,000 per accident for bodily injury or disease. The Consultant and subcontractors shall cover or insure their employees working on or about the site, regardless of whether such coverage or insurance is mandatory or merely elective under the law.
(4) Professional liability insurance covering loss resulting from errors or omissions of Consultant with a liability limit of at least $1,000,000 per occurrence. (c) The insurance policies required above shall contain or be endorsed to contain the following specific provisions:
(1) Commercial general liability and automobile liability:
(i) The City and its City Council Members, officers,
employees, agents and volunteers are added as insured;
(ii) The Consultant's insurance shall be primary insurance as respects the City, its City Council Members, officers, employees, agents and volunteers and any insurance or self-insurance maintained by the City shall be in excess of the Consultant's insurance and shall not contribute to it. (iii) Any failure to comply with the claim reporting provisions of the policies or any breach of a policy warranty shall not affect coverage under the policy provided to the City, its City Council Members, officers, employees, agents and volunteers.
(iv) The policies shall contain a waiver of transfer rights of recovery ("waiver of subrogation") against the City, its City Council Members, Consultant Agreement Page 4 of 1 1
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officers, employees, agents and volunteers for any claims arising out of the work of the Consultant.
(v) The policies may provide coverage which contains
deductible or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the City under such policies. The Consultant shall be solely responsible for deductible and/or self-insured retention and the City, at its option, may require the Consultant to secure the payment of such deductible or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. The insurance policies that contain deductibles or self-insured retentions in excess of $25,000 per occurrence shall not be acceptable without the prior approval of the City.
(vi) Prior to start of work under this Agreement, the
Consultant shall file with the City evidence of insurance as required above from an insurer or insurers certifying to the required coverage. The coverage shall be evidenced on an ACCORD Certificate of Insurance form (latest version) and be signed by an authorized representative of the insurer(s). A copy of form ISO 2009 required above shall be attached to the Certificate of Insurance at the time it is filed with the City. Should the required coverage be furnished under more than one policy of insurance, the Consultant may submit as many certificates of insurance as needed to provide the required amounts. In the event the Certificate furnished by the Consultant does not adequately verify the required coverage, the City has the right to require the Consultant to provide copies of the specific endorsements or policy provisions actually providing the required coverage. The City reserves the right to require certified complete copies of any insurance coverage required by this Agreement, but the receipt of such policy or policies shall not confer responsibility upon the City as to sufficiency of coverage.
(2) All Coverages: Each policy required in this section shall contain a policy cancellation clause that provides the policy shall not be canceled or otherwise terminated by the insurer or the Consultant or reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City, Attention: Office Manager. (d) All insurance required by this Agreement shall be placed with insurers licensed by the State of California to transact insurance business of the types required herein. Each insurer shall have a current Best Insurance Guide rating of not less than A: VII unless prior approval is secured from the City as to the use of such insurer.
(e) The Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. The Consultant shall maintain evidence of compliance with the insurance requirements by the subcontractors at the job site and make them available for review by the City.

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10. Disadvantaged Business Enterprises ("DBE")
Consultants must give consideration to DBE firms as specified in 23 CFR §172.5(b), 49 CFR, Part 26. If the contract has a DBE goal, Consultant must meet the goal by using DBEs as subconsultants or document a good faith effort to have met the goal. If a DBE subconsultant is unable to perform, Consultant must make a good faith effort to replace him/her with another DBE subconsultant if the goal is not otherwise met. A DBE may be terminated only with written approval by City and only for the reasons specified in 49 CFR 26.53 (f). Prior to requesting City's consent for the proposed termination, the prime consultant must meet the procedural requirements specified in 49 CFR 26.53(f).

11. Records Retention
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the Agreement pursuant to Government Code 8546.7, Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement.

All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the Agreement. The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

12. Audits
Consultant and subconsultants' contracts, including cost proposals and indirect cost rates (ICR), are subject to audits or reviews such as, but not limited to, a Contract Audit, an Incurred Cost Audit, an ICR Audit, or a certified public accountant (CPA) ICR Audit Workpaper Review. If selected for audit or review, the contract, cost proposal and ICR and related workpapers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of a CPAICR Audit Workpaper Review it is Consultant's responsibility to ensure federal, state, or local government officials are allowed full access to the CPA's workpapers. The contract, cost proposal, and ICR shall be adjusted by Consultant and approved by City to conform to the audit or review recommendations. Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the contract by this reference if directed by City at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the Federal, State, or local governments have Consultant Agreement Page 6 of 1 1
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access to CPA workpapers, will be considered a breach of contract terms and cause for termination of the contract and disallowance of prior reimbursed costs.

13. Safety
(a) Consultant shall comply with OSHA regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall comply with safety instructions issued by City and/or its representatives. Consultant personnel shall wear hard hats and safety vests at all times while working on the construction project site.
(b) Pursuant to the authority contained in Section 591 of the Vehicle Code, City has determined that such areas are within the limits of the project and are open to public traffic. Consultant shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Consultant shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles. (c) Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this Section.
(d) Consultant must have a Division of Occupational Safety and Health (CAL-OSHA) permit(s), as outlined in California Labor Code Sections 6500 and 6705, prior to the initiation of any practices, work, method, operation, or process related to the construction or excavation of trenches which are five feet or deeper.

14. National Labor Relations Board Certification
In accordance with Public Contract Code Section 10296, Consultant hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Consultant within the immediately preceding two-year period, because of Consultant's failure to comply with an order of a federal court that orders Consultant to comply with an order of the National Labor Relations Board.

15. Statement of Compliance
(a) Consultant's signature affixed herein shall constitute a certification under penalty of peijury under the laws of the State of California that Consultant has, unless exempt, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103.
(b) During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination Consultant Agreement Page 7 of 1 1
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and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

16. Debarment and Suspension Certification
(a) Consultants signature affixed herein shall constitute a certification under penalty of peijury under the laws of the State of California, that Consultant has complied with Title 2 CFR Part 180, "OMB Guidelines to Agencies on Government-wide Debarment and Suspension (nonprocurement)," which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.
(b) Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action. (c) Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration.

17. State Prevailing Wage Rates
The State of California's General Prevailing Wage Rates are not applicable to this Agreement.

18. Prohibition of Expending Funds for Lobbying
(a) Consultant certifies to the best of his or her knowledge and belief that:
(1) No state, federal, or City appropriated funds have been paid, or will be paid by-or-on behalf of Consultant, to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Consultant Agreement Page 8 of 1 1
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Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; Consultant shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(b) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
(c) Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower-tier subcontracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly.

19. Miscellaneous.
(a) Copies of documents such as tracings, plans, specifications, and maps prepared or obtained under the terms of this agreement shall be delivered to and become the property of the City. These documents are instruments of service for this project only and are not intended or authorized for other use by City or third parties. Basic survey notes, sketches, charts, and computations shall be made available upon request to the owner without restrictions or limitations to their use. If the above-mentioned documents are reused by the City, revisions will be indicated and the Consultant will be released and held harmless of liabilities by City. (b) For a period of three years following receipt of final payment, Consultant will retain and make readily available to representatives of the City and the comptroller General of the United States monthly progress reports, invoices, and sponsor payments for the purposes of determining the grant funds available to the City were used to defray grant costs.
(c) As used in this Subpart (c), the capitalized term "Contractor" shall mean those persons and entities and their officers, agents, employees, and volunteers that perform the physical construction, repair, and reconstruction of the improvements that are the subject of the plans described in this Agreement.

Consultant shall not be responsible for the acts or omissions of any Contractor or any of the Contractor's sub-contractors, agents, or employees, or any other person Consultant Agreement Page 9 of 1 1
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(except Consultants own employees and agents) at the project site or otherwise performing any of the construction work of the project, except insofar as such acts or omissions were or should have been observed and reported by Consultant. The Contractor is solely responsible for construction means, methods, materials, techniques, sequences, and safety at the site.
(d) Neither party hereto shall assign, sublet or transfer interests hereunder without first obtaining written consent from the other party. (e) The waiver by either party of any breach of this agreement shall not bar the other party from enforcing any subsequent breach thereof. (f) If an action at law or in equity is brought to enforce this Agreement, the prevailing party shall be entitled to reasonable attorney fees and costs. (g) Notices. Notices shall be deemed received when: (i) personally delivered; (ii) deposited in the U.S. Mail with postage prepaid, registered or certified, and return receipt required; or (iii) sent by reputable overnight delivery, addressed as follows, or such other address as a party may designate by written notice:

Consultant:

Attn: Mike Bustos
Project Manager
Willdan Engineering
374 Poli Street, Suite 101
Ventura, California 93001
City:

Attn: Ronald Strand, City Manager
City of Ridgecrest
100 W. California Avenue
Ridgecrest, CA 93555-4054

20. Integration.

This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.

21. Governing Law.

This Agreement shall be interpreted and construed under, and the rights of the parties will be governed by the laws of the State of California.

22. Counterparts.

This Agreement may be executed in counterparts, which together shall compose a single instrument.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first appearing above.

City of Ridgecrest Willdan Engineering
By:

Vanessa Mum
By:

Ronald Strand
City Manager President
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Exhibit “A”
[Scope of Services]

WILLDAN
February 21, 2024 (Revised March 11, 2024)
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA93555
Attn: Travis Reed, Deputy City Manager/Public Works Director Subject: Cost Proposal for Mahan Street Improvement Design Willdan is pleased to submit our cost proposal to the City of Ridgecrest for the Mahan Street Improvement project. Please find attached our detailed fee proposal for all services and materials anticipated in completing the project based on the scope of services.

As the proposed project manager for this important City project and team lead, you may reach Mike Bustos at the following address, phone number or email.

Project Manager
Michael Bustos, PE,ENVSP
374 Poli Street, Suite 101
Ventura, CA93001
(805) 279-6870
[email protected]
We feel strongly about the strength of our credentials and our abilities to meet and exceed the requested services identified by the City and look forward to continue serving the City of Ridgecrest. If there are any questions regarding this proposal, please contact me as indicated above.

Respectfully submitted,

WILLDAN ENGINEERING
(562) 368-4848 / [email protected]
805.653 6597 | 800.491.1720 | fax: 805.754 2067 | 374 Poli Street, Suite 101, Ventura, California 93001 2605 www.willdan.com
City of Ridgecrest
CITY OF RIDGECREST Mahan Street Improvement Project Estimated Fee February 21. 202-1(Revised March 11. 2024) Will DAN FNGINFFftING Director Deputy Director Sr Designer II Assoc Tngineer 11 Assisi Engineer 111 Principal Planner Traffic Deputy Director
Sr Design Manager
Assistant Engineer IV - Traffic
Assistant Engineer HI Traffic Utility Coord
Survey Administrative Assistant II Total Hours Sub Consultant* Direct Expense* and Suits Mark Up Principal Amount PM Survey Sr Survey Analyst 212 212 160 155 138 173 212 169 143 138 153 199 182 Bl SUMMARY TASK HOURS PROJECT MANAGEMENT Project Administration Ktrin" f>n 1 Pmpct Managemon: (1AQG B B 5 7.102m> Project Management Subtotal 10 10 0 2 0 0 1 0 1 1 0 0 0 0 25 $ 1 1 ENVIRONMENTAL COMPLIANCE' Environmental Clearance - CFQA 5 Prepare Nutra of Exeni|Xiti<iMtti Mttw:h”«*nts 1 ’IQIMi Environmental Compaance Subtotal 0 0 0 0 • 3 0 0 0 0 0 0 0 0 3 1 S 1 *|9.0D

DESIGN ENGINEERING
Project Management Rrtrocl Crxvdmaf-cn 1 UAISI UeelngvConfe'ence Ca's (21 1 Z.M.'fX) 60% PSE SuCmrttai 2 t 424,111 100% PSE Sutmmei 2 1 4’4 ««• Subtotal 16 0 0 0 0 2 0 2 2 0 0 0 22 5 5 4.171180 Survey ROW and Base Plan Preparation ROW Supcon (Korn County) 2 * 12 IJUU.IW Base Mop ; i 1 t.oini*) 0 > 8 24 0 2 0 34 5 S x 4.916.00 Utility Notice and Coordination UWityRoscorch and Ccoranaton 4 1 KNX.IXI JOC’y ttoxice*<Uptu 3 per Agencyi 5 **.*<■> Subtotal 0 0 0 0 1? S » Plans Preparation I UteSheet (1 Sheeti 2 I.Orv.•«) Find Review ft fl 1 2 ou in plan Sherds(It SN»etS] R 48 IM t -i .. Hoaaway irxi Rump Detni1* (4 Sheets) R 4 28 73 1 |6,*2oim Signing Stn««xj(3 Sheet*! 4 4i> 4'1 1 PrvalWMk Thru(Ground Pnx*nji a lou.x. 16 40 0 fM 252 0 2 4 40 40 0 0 0 0 488 $ J. x 71.10011 Complete Specification* 60% Spoctcaacc* 2 ’2 2 2 3 l.’Ulli
’00% Sc*c*catton» i 2 i 1 l 1 ’iiunti Subtcbii I 4 0 ’6 « 0 3 3 0 0 0 0 o 34 $ V * 5.791.00 Engineer * Cost Estimate 63% Estonate 4; 1 I 1 1 1.11?)«
’00% Fstona’n i 1 1 1 I 1 1 67.’ ill Subtotal 4 a 0 - 2 2 2 0 0 0 19 V i X 2.W4 Ml Bidding Phase Service* <2Construction Contracts) Bid Advertsemert Ua rte Plan MoldersLit 4 1 TXA III Pro Bid Meetnq 16 i ,l.l<1M«. Bd Phase RFb (2) » 18 1 • 1 16 1 3.944III HC Renew and Tabulator) 8 1 72X00 Recon’mendmrTnfor Awan 2 1 4241*> ConstructionPhase Design Supcxx’ * M a 98 1 15.390.00 Subtotn 30 a r4 0 0 22 8 0 0 0 164 $ 5 26.274.00 De»>gn tngmaering Subtota IB 91 a IM 314 o « 31 <4 1 0 1 12 775 s I t III. • Total An Hours 28 101 8 188 314 3 1 31 54 45 8 0 3 12 803 s » S 125.240 Does not include forma' surveys ftx sensitive species or their nabitats If rocueed. to be provided at additional fee Assumes City will submit Notice Invtinq Buts for publishing and oav newspaper advertisement publication fees VVilkfan w'l only crovide electronic copies of plans and specs to plan rooms ’ Work performed bv subcorsuttants w'l oilcudc a 15% markup 118.42.5000.5101.302 PE Cost Proposal for Mahan Street Improvement Design 2
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of The City Council Of The City Of Ridgecrest Denying All Bids Received For The Affordable Housing Sustainable Communities (AHSC) Program Community Improvement Project; And Authorizing Staff To Re-Advertise And Solicit New Bids With A Reduced Budget PRESENTED BY: Travis Reed, Public Work Director
SUMMARY:

On March 13, 2025 city staff opened bids for the Affordable Housing Sustainable Community Program Improvement Project. We received three (3) bids. After careful review of the bids, budget, and applicable funding sources, staff feels it prudent to modify and remove portions of the project and rebid to stay within budget.

As we all know the base rebuild is coming to the end. In reviewing revenues for Measure V a large contributor to this project, we are expecting a shortage of around one million dollars. During the time the project was out to bid we received the disbursements for December, coupled with the previous disbursements and noticing the trend, staff believes it is in the best interest of the city to remove portions of work and rebid the project.

Staff is proposing to cut the “nice to haves” or more decorative items, but nothing that would substantially change the infrastructure portion of the project. Staff is looking to cut roughly 1.5 million dollars out of the project and place it out to bid within 3 weeks.

In review of the AHSC grant timeline staff feels this will in no way impact the ability to meet the requirement of grant deadlines.

FISCAL IMPACT: $0.00
ACTION REQUESTED:

1. That the City Council, pursuant to the authority of California Public Contracts Code Section 20166, herby rejects all bids received and opened on March 13, 2025, for the AHSC Program Community Improvement Project.

2. Directs staff to notify all bidders in writing of the rejection.

3. Authorizes staff to make necessary adjustments to the project to fit the budget.

4. Authorizes staff to re-advertise the adjusted project and solicit new bids.

5. Authorizes staff to set a new date for the award of the project contract.

CITY MANAGER’S RECOMMENDATION: Action as Requested
Submitted by: Travis Reed Action Date: April 2, 2025
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RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIDGECREST

DENYING ALL BIDS RECEIVED FOR THE AFFORDABLE HOUSING

SUSTAINABLE COMMUNITIES (AHSC) PROGRAM COMMUNITY
IMPROVEMENT PROJECT; AND AUTHORIZING STAFF TO RE-ADVERTIZE

AND SOLICIT NEW BIDS WITH A REDUCED BUDGET
WHEREAS, in accordance with California Public Contracts Code section 20162 and other applicable law, the City of Ridgecrest solicited bids for the AHSC Program Community Improvement Project (the "Project"); and,
WHEREAS, On Thursday, March 13, 2025 bids were opened to construct the AHSC Program Community Improvement Project; and,
WHEREAS, The City received three (3) bids for the project; and, WHEREAS, after reviewing the bids, staff determined that the project is outside the acceptable Project budget; and,
WHEREAS, Pursuant to California Public Contract Code section 20166, a public entity retains the discretion to reject all bids received on a given project; and, WHEREAS, In order to meet budget restrictions, the City desires to reject all bids submitted for the Project and re-advertise and solicit new bids for said project.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ridgecrest hereby:

2. Directs staff to notify all bidders in writing of the rejection.

3. Authorizes staff to make necessary adjustments to the project to fit the budget.

4. Authorizes staff to re-advertise the adjusted project and solicit new bids.

5. Authorizes staff to set a new date for the award of the project contract.

APPROVED AND ADOPTED this 2
nd day of April, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Travis W. Endicott, Mayor
ATTEST:
_______________________
Ricca Charlon
City Clerk
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority

STAFF REPORT
SUBJECT: A Resolution Of Ridgecrest City Council Establishing A Finding For Unmet Transit Needs That Are Reasonable To Meet With The Public Transportation System For Fiscal Year 2025-2026 PRESENTED BY: Sergio Covarrubias & Justin Schuchman, Transit Division SUMMARY: The Transportation Development Act of 1971 (TDA), as amended, provides for the disbursement of funds from the Local Transportation Fund for various eligible transportation uses.

These funds are distributed by the Kern Council of Governments (Kern COG), in its capacity as the Regional Transportation Planning Agency. An eligible claimant, such as the City wishing to receive TDA funding through Kern COG must conduct an annual review of the transit needs of the individuals and groups in the community which utilize the service.

Kern COG Resolution 90-04 defines “unmet transit needs” as follows:
“An unmet transit need exists if an individual of any age or physical condition is unable to transport himself or herself due to deficiencies in the existing transportation system.

Exclusions are as follows:

1. Those requests for minor operational improvements.

2. Improvements funded and scheduled for implementation in the following year.

The term “reasonable to meet” is defined as:

1. Operational Feasibility: The requested improvement must be safe to operate, and there must be adequate roadways for transit vehicles

2. Duplication of Service: The proposed service shall not duplicate other transit services

3. Timing: The proposed service shall be in response to an existing rather than a future need

4. Service must meet the legally required farebox ratio (PUC Sections 99268.2, 99268.5 and CAC Sections 6633.2, 6633.5) with fares close to fares of similar service.” The hearing was duly noticed at least 30 days (February 19, 2025) prior to this evening.

It is appropriate for council to open the Public Hearing, receive written and oral comments regarding any “unmet transit needs” and determine whether these “needs are reasonable to meet.” The documentation of the Public Hearing will be forwarded to Kern COG so the city remains eligible for TDA funds.

FISCAL IMPACT: None at this time, yet this is a positive to the City Budget ACTION REQUESTED:

1. Open the Public Hearing, consider all public comments per the criteria previously described.

2. Provide direction to staff if necessary.

3. Approve a Resolution and Establish a finding for “Unmet Needs” that are “reasonable to meet” with the Public Transportation System for fiscal year 2025-2026 CITY MANAGER’S RECOMMENDATION:

Submitted by: Sergio Covarrubias & Justin Schuchman Action Date: April 2, 2025 This Page Intentionally Left Blank
RESOLUTION 25-XX

Page 1 of 2 ends

A RESOLUTION OF RIDGECREST CITY COUNCIL ESTABLISHING A

FINDING FOR UNMET TRANSIT NEEDS THAT ARE REASONABLE TO

MEET WITH THE PUBLIC TRANSPORTATION SYSTEM FOR FISCAL YEAR 2025-2026
WHEREAS, pursuant to California Government Code Section 29350, the County of Kern and the State Board of Equalization have entered into an agreement that provides for the collection of certain additional sales and use taxes in Kern County that are returned to Kern County, administered by the regional transportation planning agency (Kern Council of Governments) and use for the purpose specified in California Public Utilities Code Section 99200 et seq.; and,
WHEREAS, pursuant to Public Utilities Code 99401.5, Kern Council of Governments (Kern COG) is required to establish and define the terms “unmet transit needs.” Kern COG Resolution 90-04 defines “unmet transit needs” as follows:
“An unmet transit need exists if an individual of any age or physical condition is unable to transport himself or herself due to deficiencies in the existing transportation system.

Excluded are:

1. Those requests for minor operational improvements

2. Those improvements funded and scheduled for implementation in the following year.

The term “reasonable to meet” is defined:
• Operational Feasibility: The requested improvement must be safe to operate, and there must be adequate roadways for transit vehicles • Duplication of Service: The proposed service shall not duplicate other transit services
• Timing: The proposed service shall be in response to an existing rather than a future need
• Service must meet the legally required farebox ratio (PUC Sections 99268.2, 99268.5 and CAC Sections 6633.2, 6633.5) with fares close to fares of similar service.”
WHEREAS, the City of Ridgecrest receives Transportation Development Act funds from Kern COG for various transportation uses; and,
WHEREAS, before any allocation of Transportation Development Act funds is made for a purpose not related to public transportation services, a public hearing must be held to determine if there are any “unmet needs that are reasonable to meet” in the public transportation system: and,
WHEREAS, a public hearing was duly advertised and held on April 2, 2025, to receive public comments regarding unmet transit needs that are reasonable to meet; and, WHEREAS, the City Council considered all available information, including the information presented at the public hearing on April 2, 2025; and, WHEREAS, the City of Ridgecrest is required to submit findings from the annual unmet transit needs public hearing to Kern COG by the end of April 2025.

Resolution 25-Xx Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ridgecrest that:
1) The facts herein are true, and the Council has jurisdiction to consider and make findings in the matter herein mentioned; and
2) The Council hereby determines that there are no unmet transit needs that are reasonable to meet within Ridgecrest; and
3) The Transit Division, or Public Works Director is directed to submit this finding and the supporting documentation to Kern COG.

ADOPTED AND APPROVED, this 2
nd day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Travis Endicott, Mayor
ATTEST:
__________________________________
Ricca Charlon, City Clerk

Ridgecrest City CouncilApril 2, 2025

Ridgecrest City Council
April 2, 2025