Agendas are available on the City Website
https://www.ridgecrest-ca.gov/council-agendas
Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
AGENDA
June 3, 2026
Regular Session 6:00 p.m.
City Hall, Council Chambers
100 100 West California Avenue
Ridgecrest CA 93555
Ricca Charlon, CMC
City Clerk
[email protected]
(760) 499-5002
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in the meeting, please contact Ricca Charlon at (760) 499-5002. Requests must be made as early as possible and at least one full business day before the start of the meeting.
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Call in for public comments:
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CITY COUNCIL
Travis Endicott, Mayor
Kyle Blades, Mayor Pro-Tem
Solomon P. Rajaratnam, Vice Mayor
L. Scott Hayman, Council Member
John ‘Skip’ Gorman, Council Member
Travis Reed, City Manager
Martin Koczanowicz, City Attorney
Keith Lemieux, City Attorney
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RIDGECREST CITY COUNCIL
SUCCESSOR REDEVELOPMENT AGENCY
FINANCING AUTHORITY
HOUSING AUTHORITY
AGENDA
Wednesday, June 3, 2026 Regular Session – 6:00 p.m.
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
REGULAR SESSION
• Pledge Of Allegiance
• Invocation
COUNCIL PRESENTATIONS
1. RACVB Update K. Crutcher
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA - Persons wishing to address the Council on matters that are within the Council’s jurisdiction and DO NOT ALREADY APPEAR ON THE AGENDA, may do so at this time.
COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR – All Matters Listed Under The Consent Calendar Are To Be Considered Routine And Enacted By One Motion Unless Pulled By A Council Member Or A Member Of The Public.
2. Proposed Action To Approve Draft Minutes Of The Regular Ridgecrest City Council Meeting Dated May 20, 2026 Charlon
DISCUSSION / ACTION ITEMS
3. A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $203,290.00 For The Affordable Housing Sustainable Communities (AHSC) Improvement Project To Include Additional Professional Engineering Services Roberts
4. Council Discussion Regarding The RB Inyokern Data Center With Potential Direction To Staff Gorman
COMMITTEE REPORTS
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Report from June 1, 2026
AGENDA - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – June 3, 2026
Finance Committee
Members: Solomon Rajaratnam and Scott Hayman
Meeting: 2nd Tuesday every other month at 5:30 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Next meeting July 14, 2026
Infrastructure Committee
Members: Mayor Endicott and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Next meeting June 25, 2026
Parks, Recreation, and Quality of Life Committee
Members: Mayor Endicott and Scott Hayman
Meeting: 1st Tuesday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Report from June 2, 2026
OTHER COMMITTEES, BOARDS, OR COMMISSIONS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
MAYOR AND COUNCIL COMMENTS
ADJOURNMENT
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: Proposed Action To Approve Draft Minutes Of The Ridgecrest City Council Regular Meeting Dated May 20, 2026
PRESENTED BY: Ricca Charlon, City Clerk
SUMMARY:
Draft Minutes of the City Council / Successor Redevelopment Agency / Housing Authority / Financing Authority Regular Meeting Dated May 20, 2026
FISCAL IMPACT: None
ACTION REQUESTED: Approve minutes
CITY MANAGER’S RECOMMENDATION: Action as requested
Submitted by: Ricca Charlon Action Date: June 3, 2026
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RIDGECREST CITY COUNCIL
SUCCESSOR REDEVELOPMENT AGENCY
FINANCING AUTHORITY
HOUSING AUTHORITY
DRAFT MINUTES
Wednesday, May 20, 2026 Regular Session – 6:00 p.m.
This meeting was recorded and will be on file in the Office of the City Clerk for a certain period of time from date of approval by the Ridgecrest City Successor Agency/Financing Authority/Housing Authority. Meetings are recorded solely for the purpose of preparation of minutes.
ROLL CALL – 6: 00 p.m.
Council Present: Mayor Endicott; Mayor Pro-Tem Blades; Vice Mayor Rajaratnam; Council Member Hayman; Council Member Gorman
Absent: None
Staff Present: City Attorney M. Koczanowicz (WebEx);Acting City Manager Chief Ysit; City Clerk Charlon
APPROVAL OF AGENDA - Motion To Approve – Rajaratnam/Gorman – 5 ayes
COUNCIL PRESENTATIONS
1. Emergency Medical Services Week Proclamation Council
2. KernCOG Regional Transportation Plan Update Raquel Pacheco - KernCOG PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA (6:17 – 7:18) – M. Licitra; J. Jones; D.
Neel; B. Licitra; K. Monk; L Smith; K. Cusp; S. Van Scotter; B. Enhand; J. Slayton; T. Wiknich; Unknown speaker; M. Neel; M. Sinnott
COUNCIL ANNOUNCEMENTS/DIRECTION
CONSENT CALENDAR
3. Proposed Action To Approve Draft Minutes Of The Regular Ridgecrest City Council Meeting Dated May 6, 2026 Charlon
4. Resolution Authorizing Submission Of The Fiscal Year 2023-2024 Transportation Development Act Article 4 Claim To The Kern Council Of Governments Covarrubias
5. Resolution Authorizing To Annul And Replace Resolution No. 26-15 For The Submission Of The Fiscal Year 2024-2025 Transportation Development Act Article 4 Claim To The Kern Council Of Governments Covarrubias
6. A Resolution Of The City Of Ridgecrest City Council To Adopt A Road Project List For Fiscal Year 2026-2027 Partially Funded By SB1: The Road Repair And Accountability Act Of 2017 Roberts
7. A Resolution Of The Ridgecrest City Council Approving Increased Appropriations In The Annual Budget Roberts
DRAFT MINUTES - CITY COUNCIL / SUCCESSOR REDEVELOPMENT AGENCY / FINANCING AUTHORITY / HOUSING AUTHORITY REGULAR – May 20, 2026
Renee Westa-Lusk pulled 4 & 5
Motion To Approve items 3, 6, & 7 – Hayman/Gorman – 5 ayes Staff reviewed Items 4 & 5
Motion To Approve items 4 & 5 – Endicott/ Hayman – 5 ayes
DISCUSSION / ACTION ITEMS
8. Discussion Regarding The Board Of The Indian Wells Valley Groundwater Authority (IWVGA) Regular Meeting Hayman
Public Comment – L. Stephens; M. Neel; J. Slayton; M. Sinnott
COMMITTEE REPORTS
Economic Development Committee
Members: Kyle Blades and Solomon Rajaratnam
Meeting: 1st Monday of the month @ 5:15 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Next meeting June 1, 2026
Finance Committee
Members: Solomon Rajaratnam and Scott Hayman
Meeting: 2nd Tuesday every other month at 5:30 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Report from May 14, 2026
Infrastructure Committee
Members: Mayor Endicott and Kyle Blades
Meeting: 4th Thursday each month at 5:00 p.m.
Location: City Hall Conference Room B, 1st Floor
➢ Next meeting May 28, 2026
Parks, Recreation, and Quality of Life Committee
Members: Mayor Endicott and Scott Hayman
Meeting: 1st Tuesday each month at 5:30 p.m.
Location: City Hall Council Chambers
➢ Next meeting June 2, 2026
OTHER COMMITTEES, BOARDS, OR COMMISSIONS
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
MAYOR AND COUNCIL COMMENTS
ADJOURNMENT – 8:22 p.m.
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Ridgecrest City Council
Successor Redevelopment Agency
Financing Authority
Housing Authority
STAFF REPORT
SUBJECT: A Resolution To Amend A Professional Services Agreement With Willdan Engineering Inc. In The Amount Of $203,290.00 For The Affordable Housing Sustainable Communities (AHSC) Improvement Project To Include Additional Professional Engineering Services
PRESENTED BY: Terry J. Roberts
SUMMARY:
The City of Ridgecrest previously entered into an agreement with Willdan Engineering Inc. to provide Professional Services for the AHSC Improvement Project. Said project is a state funded Affordable Housing Sustainable Communities (AHSC) Project. The previous scope of work included all the typical Items in a PS&E (Plans, Specs & Engineering) and CE (Construction Engineering) package including Bidding assistance.
The original project estimates did not take into account for the extended construction engineering services due to time extensions, specifically tasks of construction management, inspection, labor compliance tasks, and materials testing.
Staff recommends that the City Council approves the amended agreement and authorizes the City Manager, Travis Reed, to execute the amended agreement with Willdan Engineering Inc. for $203,290.00. Said amendment will bring the project engineering budget to $958,519.00.
Said additional funds shall come from the Traffic Impact Fund.
FISCAL IMPACT: Revised Total - $958,519.00
ACTION REQUESTED:
1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the AHSC Improvement Project.
2. Allocate an additional $203,290.00 from Traffic Impact Funds to the previously authorized $755,229.00.
3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $203,290.00, for a total of $958,519.00.
4. Authorize the City Manager, Travis Reed, to execute the Amendment.
CITY MANAGER RECOMMENDATION: Action as requested
Submitted by: Lovette Alligood Action Date: June 3, 2026 This Page Intentionally Left Blank
RESOLUTION NO. 26-XX
A RESOLUTION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING INC. IN THE AMOUNT OF $203,290.00
FOR THE AFFORDABLE HOUSING SUSTAINABLE COMMUNITIES
(AHSC) IMPROVEMENT PROJECT TO INCLUDE ADDITIONAL
PROFESSIONAL ENGINEERING SERVICES
WHEREAS, The City of Ridgecrest requires amended professional design, engineering services from Willdan Engineering for the AHSC Improvement project; and, WHEREAS, the proposed services are based on time and materials for a not to exceed fee estimate with written authorization; and,
WHEREAS, the services are for engineering services such as, construction management, inspection, labor compliance tasks, and materials testing; and, WHEREAS, the original time and materials not to exceed fee for the Design and Engineering Services is for a total of $578,021.00; and,
WHEREAS, Amendment No.1 added $32,500.00 and Amendment No. 2 added $144,708.00; and
WHEREAS, the proposed amended time and materials not to exceed fee estimate for the additional Professional Engineering Services is for $203,290.00. The revised total for the project shall be $958,519.00; and,
WHEREAS, the funds will be allocated from Traffic Impact, as all will be improvements relate to transportation infrastructure and roadway facility enhancements.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. Amend a Professional Services Agreement with Willdan Engineering for Professional Services for the AHSC Improvement Project.
2. Allocate an additional $203,290.00.00 from Traffic Impact Funds to the previously authorized $755,229.00.
3. Authorize the Finance Director to amend the budget to reflect all appropriate capital, revenue and transfer account and amend a purchase order in the amount of $203,290.00, for a total of $958,519.00.
4. Authorize the City Manager, Travis Reed, to execute the Amendment.
APPROVED AND ADOPTED this 3
rd day of June 2026 by the following vote.
AYES:
NOES:
ABSENT:
___________________________
Travis Endicott, Mayor
ATTEST:
__________________________
Ricca Charlon, City Clerk
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AMENDMENT NO. 3 TO CONSULTANT AGREEMENT
WILLDAN – AHSC IMPROVEMENT PROJECT
This Amendment No. 3 to the Consultant Agreement ("Amendment No. 2") entered into as of June 3, 2026 ("Effective Date"), by and between the City of Ridgecrest, a municipal corporation ("City"), and Willdan Engineering, a California corporation (“Willdan”). City and Willdan are sometimes hereinafter referred to individually as a "Party" and collectively as the "Parties."
RECITALS
A. Pursuant to Resolution 23-53, on July 19, 2023, and PO 2024-127, City and Willdan entered into a Consultant Agreement for Professional and Engineering Services to provide environmental, plans, specifications, inspection, contract management and materials testing for the AHSC (Affordable Housing Sustainable Communities) funded Infrastructure Improvement project. (“Master Agreement”). The “Master Agreement” which is attached hereto as Attachment “A”. AHSC Improvements encompass street infrastructure improvements, drainage improvements, xeriscape, lighting, transit amenities, and pedestrian/bike crossings. Amendment 1 generally consisted of: Post tropical storm Hillary, the City found it necessary to alter and adjust the drainage infrastructure, mainly the storm channel and basin, which overtopped near Felspar causing residents to have 4’ of standing water. For this additional work, Willdan has prepared a cost differential as apparent in Attachment “B”. For this Amendment No.3 the scope of work consists of additional construction time and inspection due to an expanded project scope as apparent in Attachment “B”
B. Section 20 (Integration) of the Master Agreement, states that the agreement “may not be modified or altered except in writing, signed by both parties”.
C. As commenced, the City has requested Willdan to submit a Change Order proposal to detail the additional requested work. The Change Order is attached hereto as Attachment “B”.
D. The Parties now desire to amend the Master Agreement to provide professional engineering consulting services related to the AHSC infrastructure project.
Said improvements shall be to the detention basin, channel and inlets located on Felspar Ave. and Norma St. Capitalized terms not otherwise defined herein shall have the meanings assigned to them in the Master Agreement.
A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Willdan hereby agree to amend the Master Agreement by this Amendment No. 3 as follows:
1. Additional Design Services. Subject to the terms and conditions of this Amendment No. 3, Willdan will provide, or has provided, through its professionals, the necessary professional and engineering services, as indicated by the tasks enumerated in Attachment “B” to this Amendment No. 3 consistent with applicable laws and good industry practices. For purposes of this Amendment No. 3, the aforementioned scope of additional services and tasks for services as indicated in Attachment “B” shall hereinafter be referred to generally by the capitalized term “Work”. Work shall only be authorized and commenced for specific tasks and projects as provided for in Section 2(c) of the Master Agreement.
2. Consideration for Additional Services. The Section 3 of the Master Agreement shall be amended to increase the amended not to exceed sum of $755,229.00 by $203,290.00 for a new total not to exceed sum, unless future written authorization is given of $958,519.00. The Scope of Services, additional tasks, and their respective funding allocations shall be amended as indicated in Attachment “B”.
3. Miscellaneous.
(a) Effect of Amendment. The term "Agreement" when used in this Amendment No. 3 or the Master Agreement shall mean the Master Agreement as amended, modified, and supplemented by this Amendment No. 3 unless the context would require otherwise. Except to the extent the Master Agreement is modified by this Amendment No. 3, the remaining terms and conditions of the Master Agreement shall remain unmodified and in full force and effect. In the event of conflict, between the terms and conditions of the Master Agreement and the terms and conditions of this Amendment No. 3, the terms and conditions of this Amendment No. 3 shall prevail and control. (b) Entire Agreement. The Master Agreement, together with this Amendment No. 3, embodies the entire understanding between City and Willdan with respect to its subject matter and can be changed only by an instrument in writing signed by City and Willdan.
(c) Headings. Headings in this Amendment No. 3 are for convenience of reference only.
(d) Counterparts. This Amendment No. 3 may be executed in one or more counterparts, including facsimile counterparts or electronic-mail counterparts, each of which shall be deemed an original but all of which, taken together, shall constitute one in the same Amendment No. 3.
[SIGNATURES NEXT PAGE]
IN WITNESS WHEREOF, this Amendment No. 3 has been executed as of the day and year first set forth above.
CITY OF RIDGECREST, WILLDAN ENGINEERING,
a Municipal Corporation a California corporation
By: By:
Name: Travis Reed Name: Vanessa Munoz
Title: City Manager Title: President
Date: __________________ Date:
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ATTACHMENT “A”
(Master Agreement)
Consultant Agreement
Willdan Engineering
July 10, 2023 (Revised)
Travis Reed
Public Works Director/Deputy City Manager
City of Ridgecrest
100 W California Avenue
Ridgecrest, CA 93555
Subject: Proposal for Preliminary Engineering, Design, Bidding Assistance, and Construction Engineering for the Affordable Housing and Sustainable Communities Program (AHSC) Improvement Projects
Dear Mr. Reed:
The City of Ridgecrest has requested a proposal from Willdan through the on-call city engineering contract to provide project management, preliminary engineering, design, bidding assistance services for the upcoming Affordable Housing and Sustainable Communities Program (AHSC) Improvement projects. We understand that the project will be funded through Sustainable Transportation Infrastructure (STI) funds and Transportation Related Amenities (TRA 1 and TRA 2) funds. Willdan would be pleased to provide these requested services.
1. Project Understanding
Willdan understands the City has identified several types of improvements under this program.
Locations and type of improvements proposed by this program are: See Section 5 below for project location map.
Type of Improvements Location Funding
Source
Landscape renovations (xeriscape) around the
grass sump areas and areas adjacent to the Kerr
McGee Center and City Hall Buildings.
City Hall Complex TRA-1
ADA accessibility upgrades City Hall Complex STI
Upgrade existing Bus Stops to include Bus
Shelter, Pedestrian travel path, and Bus Stop
boarding area
City Hall Complex TRA-2
Install Two Bus Shelters at existing bus stops North Norma Street TRA-2 Construct curb, gutter, sidewalk, driveway
approaches, and curb ramps to meet ADA
standards
North side of Las Flores Ave.
from N. China Lake Blvd to N. Norma
St.
STI
East side of N. Norma St.
from Las Flores Ave. to Drummond
Ave.
STI
South side of Drummond Ave.
from N. Norma Ave to N. China Lake
Blvd
STI
Bus Stop at Kerr McGee (2 Ramps) TRA-1
July 10, 2023
We understand that the City has $2,343,000 in STI Grant funds, $1,379,000 in TRA-1 funds and $295,000 in TRS-2 funds available for this project. Willdan will track and bill the project separately.
2. Scope of Work
Preliminary Engineering
1. Willdan will prepare a base plan with the existing improvements for the project areas.
2. Willdan will use ESP to perform topographical survey from ROW to ROW and will include all intersection street for the purpose of designing curb returns and ramps.
Steet Lighting
East side of N. Norma St.
from Las Flores Ave. to W Howell Ave
TRA-2
South side of Felspar from Norma
Street to Sanders Street
TRA-2
Pedestrian Hybrid Beacon (Mid Block Crossing)
Warrant Study and Signal Plans
Five Intersections
1. Felspar and Norma,
2. Felspar and Downs
3. Las Flores Ave and N Sierra Vista
4. Graaf and W. Alene
5. Church and S Helena St
TRA-1
Hot Mix Asphalt Paving
Felspar Ave - from N. Norma St. to N.
Downs St.
STI
Florence Street, Felspar Ave to 200
North
STI
Evaluation of Channel Concrete Lining Felspar Sump Area TRA-1 Bike Lanes Gap Closure, Signing, and Striping
(Require ROW acquisition)
Class 1 Multiuse path on Felspar
Avenue from Norma Street to Sanders
Street
STI
Bike Lanes Signing and Striping
Bike Crossing on N Norma Street at
Felspar Avenue.
STI
Bike Crossing on N Downs Street at
Felspar Avenue.
STI
Bike Crossing on N China Lake Blvd at
Drummond Avenue
STI
Class 3 Bike Path on Felspar Avenue
from N Downs Street to N Norma
Street
STI
Class 3 Bike Path on Felspar Avenue
from Sanders Street to China Lake Blvd
STI
Class 4 Bikeway on Drummond Avenue
from China Lake Blvd to French Avenue
STI
July 10, 2023
3. The City’s GIS base map, with right-of-way, contours, and other appropriate available layers will be used to enhance the information on the sheet layouts as needed.
4. Willdan will prepare engineering drawings for the improvements. Plans will be prepared on 24-inch by 36-inch layout. Plans will be submitted half size and full size on bond at 30-, 60-, and 100-percent design for City review and comment. If requested, final approved drawings will be submitted on Mylar, wet signed by the engineer-of-record.
5. Willdan will notify and coordinate with the utility agencies regarding the project-related modification of their facilities. Determine special requirements for utility facilities, including protection, right-of-way, and construction methods within the vicinity of the utility. Willdan will issue second and third notices to the utilities.
6. During all phases of the project, Willdan will provide coordination with City staff as required to keep them apprised of the project schedule and details of the proposed improvements. Draft plans will be submitted to City staff for review and commenting at the design submittal milestones.
7. Environmental Compliance – Willdan environmental specialists will review project descriptions, surveys, studies, documents, etc., to substantiate use of a CEQA categorical exemption for Project List.
Improvements to existing public facilities fall within the CEQA Guidelines Class 1, 2, and 4 exemptions for minor alteration, replacement, or reconstruction of existing facilities. Specifically, CEQA Guidelines Section 15301(c) exempts minor alteration to existing facilities, Section 15302(c) exempts replacement or reconstruction of existing utility systems and/or facilities when no expansion of capacity is proposed, and Section 15304 exempts minor alterations to land, including installing new bicycle lanes and new landscaping. Because the proposed Project involves existing facilities and does not increase street capacity (other than bicycle capacity), Willdan is confident that a categorical exemption is appropriate. Willdan will prepare a Notice of Exemption in accordance with CEQA Guidelines’ sections 15301, 15302, and 15304 for the City to file with the County Clerk within five days of project approval establish a 30-day statute of limitations.
8. We assume that no biological survey will be required for this project.
9. We also assume that there are no Federal funds involved in this project and NEPA Compliance is not required.
Final Design Engineering
1. Willdan will prepare a preliminary project development report and submit at 30 percent milestone.
Plans will be prepared on 24-inch by 36-inch layout and will be submitted half size and full size on bond at 60-, and 100-percent design for City review and comment. If requested, final approved drawings will be submitted on Mylar wet signed by the engineer-of-record.
2. Civil Construction Plans will include 40-scale plan view of the street segments with typical crosssections, notes, and details sufficient to support bid and construction. Existing and proposed surface profiles will be included for street centerline and edge of pavements. Plan layout will include horizontal control and station callouts horizontal alignment. Quantity sheets will include tabulated quantities based on centerline stationing.
3. Curbs and gutters will be a part of this project, but sidewalks will be assessed as part of the preliminary engineering and evaluated for budget availability. ADA compliant curb ramps will be designed. Existing driveways will be assessed for repairs, but driveways will not be included for vacant lots.
4. Plans will call out utility adjustments required.
5. Typical sections will be provided for the project limits.
July 10, 2023
6. Willdan will not conduct geotechnical investigation nor coring for the new pavement design. Willdan will propose 4” HMA over 4” AB or an equivalent pavement section.
7. Willdan will prepare a pedestrian hybrid beacon (pedestrian crossing) warrant study at 5 locations to support the need for a new pedestrian signal. Will dan will prepare 5 traffic signal plans and striping details.
8. Willdan will prepare landscape design plans for the conversion of the existing landscape to a xeriscape landscape theme at the Civic Center Complex. Tasks listed below.
Task 1 – Site Review, Research and Data
• Review project limits and existing conditions.
• Obtain and analyze record/as-built drawings.
• Prepare base sheets for design development plan and construction drawings.
Task 2 – Design Development Plan
Prepare Design Development Plan illustrating, in greater detail, the proposed improvements. The design development plan will identify the conversion of the existing landscape to a xeriscape landscape theme. The plan will be prepared in Plan view at 30 scale.
The design development plan will address in further detail and understanding the spatial requirements and relationship for the renovation improvements including circulation functions, landscape, and irrigation. In addition, specific items that will be illustrated in the plan are:
• Address drainage patterns.
• Address planting palette suggestions for trees, shrubs, and groundcovers, along with their respective locations. Species shall include drought adaptive and California native plants.
• Address irrigation systems and relocation (i.e., smart controllers, control valves, and low-flow drip).
• Address the layout of the xeriscape planting palette. • Address preservation of trees and/or other noteworthy features. • Address pedestrian circulation.
• Address site amenities, (i.e., tables, benches, trash receptacles, and urns) • Address cobblestone/dry stream, boulders, and decomposed granite coverings.
Submit the design development plan design to the city for review and comments. Upon the review and comments from the City staff, present a final site design development plan design for final review and acceptance that addresses the comments from all parties.
The development of the landscape design will incorporate all aspects of local and state water conservation standards, including meeting the requirements of California Model Landscape Efficient Ordinance (MWELO). The tree, shrub and groundcover palette will be comprised of drought adaptive species suitable for the geographic area, along with a welldesigned irrigation system that delivers the highest efficiency. All plants will be chosen based on low maintenance requirements such as trimming/pruning cycles, fertilization needs, hardiness.
Task 3 – Landscape and Irrigation Construction Drawings • Prepare Site Amenities and Landscape Construction Layout at 20 Scale (3 sheets). • Prepare Irrigation System Modification Plans at 20 Scale (5 sheets). • Prepare Planting Plans at 20 Scale (4 sheets).
• Prepare Landscape Construction and Site Amenities Construction Installation Details (3 sheets).
Task 4 – Specifications and Engineer’s Estimate
July 10, 2023
• Prepare Landscape and Irrigation Technical Specifications (SSPWC Greenbook Format) & Construction Cost Estimates
Task 5 – Bidding Support and Construction Support
• Respond to questions during project advertising phase. • Assist with the preparation of addenda.
• Assist with reviews of “or equal” products prior to bid opening. • Review and respond to request for information.
• Shop drawings review and acceptance.
• Prepare as-built drawings.
9. Signing and Striping Plans. Signing and striping plans will be prepared at a 40 scale within the project areas. Signing and Striping Plans will be included in the 60-, and 100-percent design submittals.
10. Prepare contract documents, including notice inviting bids, bid schedule, bid forms, sample agreement, and federal compliance requirements.
11. Compile current general provisions as provided by the City of Ridgecrest.
12. Prepare technical specifications in Caltrans format for proposed improvements in accordance with industry standards. Landscape Specifications will be in Greenbook format.
13. Prepare engineer’s opinion of probable cost.
14. Willdan understands that the City will provide all ROW and ROW Engineering related to legal descriptions, plat maps and area calculations for the permanent and temporary rights and the city will order needed preliminary title report.
15. Willdan understands that the City will perform ground survey of W Felspar Ave from N Norma St to N Sanders St.
Bidding Assistance
1. Assist the City with advertising the plans and specifications in local newspaper (The Bakersfield Californian) in compliance with Public Contract Code Section 10140. This proposal assumes the City will pay the publication fees directly to the newspaper agency.
2. Coordinate with plan rooms to advertise the plans and specifications in their publications. The plans and specifications will be distributed to at least three local plan rooms.
3. Review and respond to RFIs and questions that may arise during the advertisement process.
4. Prepare and issue addenda during the advertisement period (up to two).
5. Schedule a pre-bid meeting at least two weeks prior to bid opening date.
6. Attend and conduct pre-bid meeting.
7. Prepare pre-bid meeting minutes and publish as an addendum.
8. Coordinate with the City to open bids publicly, read aloud, and prepare bid opening log sheet.
9. Review the three lowest bids.
10. Verify eligibility of the apparent low bidder and its subcontractors to receive contract awards by confirming current, active license status with the State of California Contractors License Board and non-appearance on the Federal List of Parties Excluded (debarment list).
11. Check references of lowest, responsive bidder.
12. Document any irregularities in the bids.
July 10, 2023
13. Verify the low bidder's qualifications.
14. Prepare the bid summary.
15. Prepare a recommendation of contract award.
Construction Management
Preconstruction Services
1. Review plans, permits, and all other contract- and construction-related documents.
2. Prepare the construction file.
3. Prepare special concerns to be presented at the preconstruction conference.
4. Conduct virtual preconstruction meeting via conference call and prepare preconstruction meeting minutes and distribute to attendees.
5. Begin submittals process.
6. Conduct a field investigation of the project area (by Inspector) to become familiar with the existing facilities and the project environment.
Construction Management
1. Assume responsibility for coordination with Willdan staff, subconsultants, and City staff.
2. Oversee work performed by materials testing subconsultant.
3. Conduct special site meetings, when necessary, with contractor and City staff to review job progress, scheduling, and coordination.
4. Verify through design support consultation that each identified item of concern is being interpreted properly.
5. Coordinate design revisions, additions, answers to questions, RFIs, and construction disputes.
6. Assist the City with public awareness and information program to keep residents and local stakeholders advised of project status along with the impacts to traffic flow circulation, including answering questions from the public about the project.
7. Assist in coordination with Caltrans District 9 Permits Office for work being performed under Caltrans encroachment permit.
8. Ensure that the contractor distributes public construction notices and places construction and information signs.
9. Through Willdan’s system of project control, monitor activities related to the project such that the project is constructed pursuant to contract documents, LAPM, and in a timely fashion.
10. Log, track, review, and process submittals, RFIs, RFCs, CCOs, drawing revisions, construction schedule, and detailed traffic control plan.
11. Closely review schedule, require schedule updates, monitor progress, and advise contractor to take action on schedule slippage.
12. Document contractor’s 20-day notices, mechanic’s liens, and stop notices.
13. Provide communication and correspondence with Contractor.
14. Monitor and coordinate activities of design engineering support, surveying, testing, and work by utilities or other agencies.
15. Prepare weekly statement of working days and submit to the contractor and the City.
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16. Establish and conduct construction progress and coordination meetings via conference call to:
Resolve all old business issues to the maximum extent possible Address all items of new business as presented by any party Review project schedule and address any deviations
Review submittal log in terms of items needed and resubmittals required and review RFI, RFC, and CCO logs
List status of construction items recently undertaken or ongoing List planned construction items for the next two weeks, usually known as the two-week look ahead schedule
Provide updated drawing revisions list/log
17. Prepare minutes for the construction progress meetings.
18. Provide claims mitigation monitoring, including proactively applying foresight to discover unforeseen conflicts prior to contractor encounter.
19. Evaluate and respond to the contractor’s requests for clarification of plans and specifications.
20. Ensure that all questions, conflicts, and issues are immediately brought to the City’s attention and addressed with appropriate directives to the contractor.
21. Conduct special site meetings, when necessary, with the contractor and City staff to review job progress, scheduling, and coordination.
22. Perform quantity, time, and cost analyses required for negotiation of contract changes. At the end of the project, provide a “balancing” change order to cover all bid items over/under their original bid amounts.
23. Negotiate and prepare change orders, including memorandum of explanation and cost estimates to substantiate change order costs and provide to City for review. Utilize the Caltrans rate rental book (“Bluebook”) for time and materials change order costs associated with equipment utilized on the project.
24. Monitor and perform immediate and thorough analysis of validity of all potential claims that arise.
25. Maintain all data for change orders and record information with regard to the time of dispute, time of notification by the contractor, and action taken by the inspector.
26. Monitor materials documentation and testing results and enforce corrections.
27. Review for approval the contractor’s progress payment requests, including verifying certified payroll compliance status and impact on payment; negotiate differences over the amount with the contractor; and process payments through the City's project manager.
28. Monitor preparation of a punch list at substantial completion and follow up.
Construction Inspection
1. Review plans, specifications, and all other contract- and construction-related documents.
2. Become familiar with traffic control plans, construction schedule, construction sequence, and permit requirements from other agencies.
3. Verify that the contractor conforms to the design survey line and grades.
4. Attend weekly virtual progress meetings with the construction manager, City, contractor, and subcontractors.
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5. Provide full-time (8 hours per day) and as-needed daytime construction inspection of the work to monitor materials and methods for compliance with plans, specifications, and contract documents; address and document non-conforming items as they are discovered.
6. Monitor compliance with Cal OSHA requirements and compliance with all local, state, and federal regulations. Although Willdan will monitor the activities, it is the contractor’s sole responsibility to provide workers with a safe working environment.
7. Provide Willdan’s labor compliance manager with labor and equipment reports.
8. Monitor construction area traffic control, environmental mitigations compliance, coordination of materials testing, and coordination with Caltrans District 9 Permit Inspector.
9. Meet with the contractor at the beginning of each day and review the proposed work plan, including specific details that may affect progress.
10. Conduct daily measurements of quantities of work with the contractor.
11. Review actual contractor performance throughout the day and discuss discrepancies with the contractor as they occur.
12. Assist in coordination of engineering support, surveying, specialty inspections, and fieldwork by utility companies.
13. Ensure compliance of Underground Service Alert notification/delineation.
14. Evaluate the contractor’s operation and production with respect to quality and progress and report to the construction manager.
15. Photograph continuous property frontages along the street alignment once prior to construction and once immediately following construction. Maintain a photographic record of key elements of each major operation of work each day, with increased detail in situations of potential changes or claims.
16. Closely monitor testing results and require the contractor to provide corrective measures to achieve compliance.
17. Maintain copies of all permits needed to construct the project and enforce special requirements of each.
18. Establish and maintain weather day logs.
19. Prepare and maintain detailed daily diary inspector reports on construction progress.
20. Prepare clear and concise letters and memoranda, as needed. Establish a solid paper trail.
21. Maintain field file bound workbooks during construction, including a cumulative record of quantities constructed, daily and weekly reports, working day reports, change order documentation, photographs, and other documentation.
22. Review the construction schedule and enforce requirements for updating schedules and maintaining appropriate progress of the work.
23. Analyze delays and review claims on a timely basis and make recommendations to the construction manager.
24. Assist with the review and evaluation of change order work.
25. Provide complete measurements and calculations documented to administer progress payments.
26. Maintain and submit a clean set of plans marked in red for as-built corrections on record drawings to be filed with the City.
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27. Prepare a punch list at substantial completion and follow up with the contractor regarding progress of corrections.
28. Schedule a final inspection with the City and applicable agencies; prepare, distribute, and inspect corrections to the final punch list for completion; and recommend final acceptance.
Labor Compliance
1. Verify applicable wage determination; document verification as required. If wage determination has changed from what appears in project specifications, provide addendum for dissemination to plan holders.
2. Verify that the Public Works Contract Award Information (DAS-140) and Request for Dispatch of an Apprentice (DAS-142) forms are submitted to local apprenticeship councils by all contractors, as appropriate.
3. Verify and document jobsite posting of wage rate information and labor compliance posters.
4. Receive and review labor compliance documentation from public works observers or inspectors and compare with contractor-submitted documents. Monitor contractor-submitted payroll documentation on a continuous basis.
5. Verify with State Division of Apprenticeship Standards that any worker listed on the certified payroll who receives less than the published hourly journeyman rate is registered in an approved apprenticeship program and is in possession of a formal certification.
6. Verify that any payroll deductions are acceptable under State prevailing wage law.
7. Verify that payroll data is submitted to the Department of Industrial Relations (DIR) online Compliance Monitoring Unit (CMU) under the correct DIR project number.
8. Verify the payment of the training contribution, as necessary.
9. Follow up with contractor by telephone, email, and/or certified mail regarding required document submittals and payroll discrepancies and deficiencies. Provide detailed description of alleged deficiencies; outline corrective action to be taken; and enforce regulatory deadlines for compliance.
10. Calculate any applicable underpayments due; obtain restitution payroll(s) plus proof of worker payment(s), as needed.
11. Receive, pursue, and document labor complaints; prepare violation reports to oversight agencies as required; recommend special action to be taken if contractor continuously fails to comply with requests and requirements.
12. Coordinate with City staff the withholding of progress and/or retention payments if contractor fails to abide by labor compliance requirements.
13. Maintain content and format of labor compliance file in conformance with applicable government requirements.
14. Coordinate project file reviews by authorized county, state, and federal agencies.
15. Prepare a Labor Compliance Certification Form, if required.
Materials Testing Services
This Scope of Work is to provide material testing services at an Acceptance Testing (AT) level during construction phase, for the proposed subgrade preparation for PCC improvements, bus shelter foundation concrete pour, and asphalt concrete paving within the City of Ridgecrest. It is our understanding that the project in general will include construction of curb, gutter, sidewalk, driveway approaches, and curb ramps to meet ADA standards on Las Flores Ave, Norma St, and Drummond Ave; July 10, 2023
bus shelters at the City Hall Complex and on Norma St; and hot mix asphalt pavement on Felspar Ave.
The following services are proposed to satisfy the Project needs during construction to verify that all work is completed with conformance to the contract requirements.
1. Qualified soils technician on site, periodically, during subgrade preparation and paving operations.
Conduct verification field testing (nuclear gauge) of compacted AC.
2. Qualified soils technician on site to verify contractor’s subgrade compaction.
3. Provide compaction testing of native soils and aggregate base material for proposed concrete improvements.
4. Collect a representative sample of native soil, aggregate base, and HMA for laboratory testing.
5. Laboratory tests including Proctor Compaction, Hveem (AC maximum density), Asphalt Extraction and Gradation.
6. Provide and submit daily reports to field construction manager/inspector.
7. Provide engineering support, inspector/technician coordination, dispatch, material engineering review, review of AC mix designs, test reporting, QA/QC, and administrative support services.
Post Construction Services
1. Prepare Notice of Completion on behalf of City.
2. Assist City with stop notices and release of retention. Verify lien releases have been received from contractor for all subcontractors and suppliers.
3. Ensure City receives as-built set of drawings at completion.
4. Upon project completion, provide the finished set of Inspector’s project workbooks to the City.
5. Submit complete labor compliance file to City for retention.
6. Finalize and deliver all construction management files and supplies to City for their records.
Exclusions
1. City will be responsible for the ROW negotiations and acquisition services. We assume that the City will directly coordinate with a separate consultant.
3. Proposed Schedule
The following is Willdan's proposed project schedule to complete our proposed scope of work for Franklin Street Improvement project.
Deliverable
Estimated
Completion Date
NTP (Assumed) Thursday, July 20, 2023
Kick Off Meeting Monday, July 24, 2023
Field Investigation/Research Monday, August 7, 2023
Preliminary Estimate Thursday, August 24, 2023
30-Percent Draft PS&E Thursday, August 24, 2023
Review and Comment by City Thursday, September 7, 2023
65-Percent Plans, Specifications and Estimates (Draft PS&E) Friday, November 10, 2023 July 10, 2023
Review and Comment by City Monday, November 27, 2023
95-Percent Plans, Specifications and Estimates (Draft PS&E) Thursday, December 14, 2023 Review and Comment by City Thursday, December 28, 2023
100-Percent Signed Plans, Specifications and Estimates (Final PS&E) Thursday, January 18, 2024 Bidding Assistance Monday, February 5, 2024
Construction Friday, September 6, 2024
4. Proposed Fee
Willdan proposes to perform the requested services on a time and materials (T&M) basis. Willdan proposes to perform the requested professional project management and design engineering services on a T&M basis for a not-to-exceed amount of $313,443 for the improvements of the several TRA and STI funded AHSC projects.
Willdan will also provide the bid assistance, construction phase design support services, construction management, inspection, and material testing services for an additional fee of $264,578. See section 6 below for the fee breakdown.
Thank you for the opportunity to be of service to the City of Ridgecrest. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact me [email protected] of at (657) 223- 8557.
Respectfully submitted,
WILLDAN ENGINEERING
Tyrone Peter, PE
Director of Engineering
910005/WW.00.60/P22-336_23856
5. AHSC Project Locations Map
July 10, 2023
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ATTACHMENT “B”
(Change Order - Additional Scope of Work)
Willdan Proposal dated March 19, 2026
WILLDAN
March 19, 2026
Mr. Terry Roberts
Public Works Director
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Subject: Budget Amendment Request No. 3 for Additional Professional Engineering Services for the AHSC Improvement Projects - PO #2024-0127
Dear Mr. Roberts:
Willdan Engineering (Willdan) has been pleased to currently provide engineering services for the above referenced project. For your consideration, Willdan Engineering has prepared the following Budget Amendment Request No. 3 for services beyond the scope of our original proposal. We appreciate the opportunity to submit our proposal and look forward to discussing the tasks shown below with you.
Willdan’s original budget of $578,021 included the improvements listed in the Project Understanding under the approved proposal dated 7/10/23. The previously approved Budget Amendment No. 1 added design services for channel and storm drain improvements around Mojave View Apartments based on the recent flood damage to add the amount of $39,500.00. The previously approved Budget Amendment No. 2 adjusted the contract by $144,708 to compensate for additional design services to revise the bid documents reduce project construction costs, additional bidding assistance services for a second round of bidding after the original bids were rejected, adjustment of hourly Inspector rates due to state-mandated prevailing wage increases for public works inspection, and adjustment of construction engineering services fee for extending the construction duration by 60 working days, making our current amended contract amount $755,229.
The current Budget Amendment Request No. 3 would adjust our contract to provide additional budget for the extended construction engineering services due to time extensions granted by the City for the construction project, specifically the tasks of construction management, inspection, labor compliance tasks, and materials testing. Construction began on June 2, 2025 with an original specified duration of 180 working days, which was the assumed duration in Willdan’s Budget Amendment Request No. 2.
The Project has been impacted by numerous delays, including weather impacts, revised HAWK signal system design to modify for solar-power, extended limits of work, as well as additional work items being added to the contract via change orders, which has resulted in the actual construction duration anticipated to exceed the assumed duration that our current budget was based on. Through February 27, 2026, the construction project has been ongoing for 180 working days. The Contractor’s most recent (January 2026) construction schedule update estimates completion of all work by May 15, 2026, which would be another 75 working days beyond the 180 working days referenced above.
The current amendment request also adjusts Willdan’s construction engineering team’s hourly rates.
The original proposal was submitted July 10, 2023, nearly 3 years ago. To date, we have not adjusted rates on this project, except to account for the state-mandated increases in prevailing wage for Construction Inspectors. An updated rate schedule has been included as an attachment to this amendment request.
562.908.6200 | 800 499.4484 | fax: 562.695.2120
13191 Crossroads Parkway North, Suite 405, Industry, California 91746 344 3 | www.willdan.com
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