Agenda packet, regular meeting — Rio Dell City Council, February 21, 2023

CITY OF RIO DELL CITY COUNCIL
REGULAR MEETING - 6:30 P.M.
(RIOS TUESDAY, FEBRUARY 21, 2023

DELL) CITY COUNCIL CHAMBERS
675 WILDWOOD AVENUE, RIO DELL

CALIFORNA
WELCOME - Copies of this agenda, staff reports and other material available to the City Council are available at the City Clerk's office in City Hall, 675 Wildwood Avenue and available on the City's website at cityofriodell.ca.gov. Your City Government welcomes your interest and hopes you will attend and participate in Rio Dell City Council meetings often.

SPECIAL PUBLIC HEALTH EMERGENCY ALTERATIONS TO MEETING FORMAT CORONAVIRUS (COVID-19)
Effective immediately, the City of Rio Dell will reopen City Council meetings held in City Hall Council Chambers to in-person attendance by the public. The public may also attend these meeting virtually through Zoom. The meetings will also be viewable via livestreaming through our partners at Access Humboldt via their YouTube channel or Suddenlink (Optimum) channels on Cable TV.

To maintain safety and minimize the health risks associated with COVID-19, participants may be required to complete an Attestation of Vaccination upon entering the City Council Chambers.

Fully vaccinated participants will not be required to wear a mask. Unvaccinated participants must wear face coverings at all times while in the City Hall Council Chambers.

Public Comment by Email:

In balancing the health risks associated with COVID-19 and need to conduct government in an open and transparent manner, public comment on agenda items can be submitted via email at [email protected]. Please note the agenda item the comment is directed to (example: Public Comments for items not on the agenda) and email no later than one-hour prior to the start of the Council meeting. Your comments will be read out loud, for up to three minutes.

Meeting can be viewed on Access Humboldt's website at https://www.accesshumboldt.net/.

Suddenlink Channels 10, 11 & 12 or Access Humboldt's YouTube Channel at https://www.youtube.com/user/accesshumboldt.

Zoom Public Comment:

When the Mayor announces the agenda item that you wish to comment on, call the conference line and turn off your TV or live stream. Please call the toll-free number 1-888-475-4499, enter meeting ID 987 154 0944 and press star (*) 9 on your phone - this will raise your hand. You will continue to hear the meeting on the call. When it is time for public comment on the item you wish to speak on, the Clerk will unmute your phone. You will hear a prompt that will indicate your phone is unmuted. Please state your name and begin your comment. You will have 3 minutes to comment.

A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. CEREMONIAL MATTERS
E. PUBLIC PRESENTATIONS
This time is for persons who wish to address the Council on any matter not on this agenda and over requiring immediate action. Please limit comments to a maximum of 3 minutes.

F. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended Council action will be enacted with one vote. The Mayor will first ask the staff, the public, and the Councilmembers if there is anyone who wishes to address any matter on the Consent Calendar. The matters removed from the Consent Calendar will be considered individually following action on the remaining consent calendar items. 1) 2023/0221.01 - Approve Minutes of the February 7, 2023 Regular Meeting (ACTION) 1
2) 2023/0221.02 - Approve Minutes of the February 15, 2023 Special Meeting (ACTION) 14
3) 2023/0221.03 - Authorize City Manager to Execute an Amendment to the T-Mobile Lease Agreement for Cell Tower Facilities at 600 Dinsmore Ranch Rd. conditioned upon the payment of
additional fees ($450 monthly) (ACTION) 16
4) 2023/0221.04 - Approve the distribution of the City's Request for Proposal (RFP) for Auditing Services for FY 2022-23 (ACTION) 20
5) 2023/0221.05 - Approve Earthquake Disaster-Related Expenses Retroactively and Approve Additional $45,000 in
Future Work (ACTION) 30
6) 2023/0221.06 - Approve Resolution No. 1574-2023 Related to a One-Time Bonus Pay to Contracted Management Employees in
Recognition of Services Rendered During the Seismic
Emergency (ACTION) 43
G. ITEMS REMOVED FROM THE CONSENT CALENDAR
H. REPORTS/STAFF COMMUNICATIONS
1) 2023/0221.07 - City Manager/Staff Update (RECEIVE & FILE) 46

SPECIAL PRESENTATIONS/STUDY SESSIONS
1) 2023/0221.08 - Presentation - Mid-Year Financial Report for FY 2022-23 (RECEIVE & FILE) 51
J. SPECIAL CALL ITEMS/COMMUNITY AFFAIRS/PUBLIC HEARINGS 1) 2023/0221.09 - Discussion on Second Avenue Street Repairs (DISCUSSION/POSSIBLE ACTION) 56
K. ORDINANCES/SPECIAL RESOLUTIONS/PUBLIC HEARINGS
1) 2023/0221.10 - Approve Resolution No. 1573-2023 Amending the Safety Element to include a brief discussion on the December 20, 2022 and January 1, 2023 earthquakes and to incorporate the County Local Hazard Mitigation Plan (LHMP) bý
reference and to include the Rio Dell Element of the
LHMP in the Safety Element (DISCUSSION/POSSIBLE
ACTION) 57
L. COUNCIL REPORTS/COMMUNICATIONS
M. ADJOURNMENT
The next regular City Council meeting is scheduled for
Tuesday, March 7, 2023 at 6:30 p.m.

RIO DELL CITY COUNCIL

REGULAR MEETING MINUTES
FEBRUARY 7, 2023
The regular meeting of the Rio Dell City Council was called to order at 5:30 p.m. by Mayor Garnes.

ROLL CALL: Present: Mayor Garnes, Mayor Pro Tem Carter, Councilmembers Wilson and Woodall

Absent: Councilmember Orr (excused)
:

Others Present: City Manager Knopp, Chief of Police Allen, Finance Director Sanborn, Community Development Director Caldwell,
Water/Roadways Superintendent Jensen, Wastewater
Superintendent Taylor, Senior Fiscal Assistant Maciel
and City Clerk Dunham

ANNOUNCEMENT OF ITEMS TO BE DISCUSSED IN CLOSED SESSION Conference with Labor Negotiator, Kyle Knopp, city Manager - Rio Dell Employee's Association, Rio Dell Police Officers Association and all Contract Employees The City Council adjourned to Closed Session with the City Manager at 5:30 p.m.

ORAL ANNOUNCEMENT
The Council reconvened into open session at 6:30 p.m. Mayor Garnes announced that there was nothing to report out of closed session.

PUBLIC PRESENTATIONS
Mayor Garnes called for public comment on non-agenda items.

Estela DeLeon, 541 Second Ave. addressed the Council regarding the poor condition of the street and sidewalk on Second Avenue. She read a statement (included with these minutes at Attachment 1) which included signatures from 30 Second Avenue residents asking that the street be repaired. She suggested the City Council pursue funds from the State if other grant funds are not available to do the repairs.

Joyce McHenry, 483 Second Ave. commented that the sidewalks on Second Ave. are in deplorable condition preventing kids from playing on the sidewalk, the road is down to bare base material and people are driving recklessly, causing further damage. During heavy rain she has to wade in water up to her calf because of the poor drainage and on dry days, debris from the road gets on their homes and vehicles. She said that the road is much too dangerous on foot or by vehicle.

She invited everyone to view the coverage that would be reported by Skylar from Channel 3 News airing tomorrow night at 6:00.
- 1-
FEBRUARY 7, 2023 MINUTES

Page 2 ends

Nick Angeloff, 156 Grayland Heights attested to the condition of Second Ave. stating that he previously owned a home on that street.

He then thanked the City Council and staff for their response and recovery effort with regard to the recent earthquakes. He commented that he has been part of disaster response efforts for years in other places and the response and cohesion here, largely between the City and the Fire Department has been superb.

He reported that the Rio Dell-Scotia Chamber of Commerce was able to give out some small grants to local businesses due to a generous donation received from a good Samaritan in the Carlotta area. He said that the interesting part of that is that the businesses that had the most damage declined to accept the money. He noted that both CC Market and Root 101 said that the money would go further with other businesses. CC Market actually requested that the money be donated to the Rio Dell Fire Department for the services they provided in the recovery.

He asked if staff and the City Council had a chance to look over the material for the proposed grant application for a Community Resilience Center and said a letter of support from the City would be appreciated in moving forward with the grant application.

Councilmember Woodall asked how soon they would need the letter.

Nick responded that they would need the letter before February 21, 2023. He explained that in lieu of the recent disaster situation, there is merit in Rio Dell being a central location for disaster assistance. The Rio Dell Fire Department property is an optimum location for a Community Resilience Center.

Councilmember Wilson asked what needs to be done as a City or County to move this grant application along.

Nick said that initially a letter of support would be helpful and, in the end, a partnership including the Rio Dell Fire Department, City of Rio Dell, Chamber of Commerce and the Community Resource Center. The City would potentially provide personnel and it gives the Emergency Operations Center a place to live during a disaster. In the meantime, the Community Resource Center could continue to provide daily resources as they currently do. It would be a hardened building resistant to disaster with its own generator, solar, satellite communications and/or internet, refrigeration, and storage areas designed to handle disasters. Centralizing the disaster resources would make it much easier for the survivors to reach out and get those resources.

The grant opportunity was released just before the earthquake, requires no local match and is due by the end of February.

City Manager Knopp noted that there will need to be a special meeting scheduled prior to the next regular meeting on February 21, 2023 so the item regarding the letter of support can be placed on the special meeting agenda.
-2-
FEBRUARY 7, 2023 MINUTES

Page 3 ends

Councilmember Wilson then asked for a consensus of the Council to place the Second Ave. street repair issue on the agenda. Consensus of the Council was to direct staff to place the item on a subsequent agenda for further discussion.

CONSENT CALENDAR
Mayor Garnes asked if any councilmember, staff or member of the public would like to remove any item from the Consent Calendar for separate discussion.

Councilmember Wilson removed Item 4, "Approve Retroactive Earthquake Disaster Expenses" from the Consent Calendar for separate discussion.

Motion was made by Woodall/Carter to approve the Consent Calendar including the following items:
1) Minutes of the January 17, 2023 Regular Meeting;
2) Minutes of the January 27, 2023 Special Meeting; and 3) Minutes of the January 31, 2023 Special Meeting;
Motion carried 4-0.

ITEMS REMOVED FROM THE CONSENT CALENDAR
Approve Retroactive Earthquake Disaster Expenses
Councilmember Wilson commented on the $124,655.79 invoice for the portable toilets and showers provided to the community in the aftermath of the disaster and drew attention to the fact that there are people in the community that want to criticize the efforts that have occurred during the disaster. At the time these things happen, they all in favor of it, then the bill comes due and they complain. He thanked staff for being able to respond quickly and get showers and toilets here because there was no water for a period of time. He noted that this expense will initially come out of the City's budget with no assurance that it will be reimbursed. This was a service that was provided to people in and out of the community that came and took advantage of these facilities.

City Manager Knopp noted that there is a very good chance that the City will be reimbursed from the State for those costs. The question is whether it will be reimbursed at 100% or 75%.

Motion was made by Wilson/Woodall to approve the retroactive earthquake disaster expenses as presented. Motion carried 4-0.

REPORTS/STAFF COMMUNICATIONS
City Manager Knopp provided a brief update on the current earthquake recovery process which is the initial stages of the recovery effort. Staff is working on establishing Disaster Case Managers and in this particular disaster there is a wide variety of people impacted by -3-
FEBRUARY 7, 2023 MINUTES

Page 4 ends

the disaster including a wide range of housing issues; everything from chimney collapses toundations and everything in between. In addition, staff is working on identifying funding sources to help pay for Disaster Case Managers and a non-profit to deliver disaster case management services.

He reiterated that the most important thing to note is that one of the things that makes this disaster unique is that the Federal Emergency Management Agency (FEMA) is not going to be involved in this particular emergency recovery etfort. As such, there is not going to be any assistance from the federal government for personal property.

What has been made available are SBA loans with the SBA Disaster Loan Outreach Center located at the Community Resource Center at 406 Wildwood Ave. until February 10,2023. Applicants will however, have until March 6, 2023 to apply by phone or online.

The other solutions to the crisis will be mostly pre-existing loan programs through the State of California such as CDBG Owner-Occupied Rehabilitation loans and other similar programs.

City Manager Knopp extended special thanks to the County of Humboldt for being willing to take on the administration of the City's CDBG loan program and overall efforts to assist in the initial response and recovery from the disaster.

Another aspect of this disaster is the long-term recovery phase and encouraged residents to have patience with the process.

At this time, the City is dependent on non-profits coming and helping to assist those residents that don't qualify for SBA loans and those most vulnerable in the community Staff has been working with the Crisis Network and Habitat for Humanity to try to come up with a workable framework.

The other issue is that we will also need a finance team that handles and distributes the money for their work or any of the philanthropic donations that come in. The City's responsibility in this case is to enforce the building code and make sure contractors are licensed. He noted that the process is ongoing and over the next few weeks, will have some progress in moving things forward.

The hotel voucher program through the County is still available and encouraged displaced residents to call the County at (707) 441-5000 to receive aid if necessary.

Mayor Pro Tem Carter referred to the Police Department staff update and mentioned that there seemed to be a large number of calls for service.

Chief Allen noted that the calls for service definitely increased over the past couple of weeks and said that there were multiple calls from one particular individual. -4-
FEBRUARY 7, 2023 MINUTES

Page 5 ends

Councilmember Woodall asked if the town hall meeting tomorrow night would be to provide an update on what was discussed at the last town hall.

City Manager noted that the town hall was postponed and said that it would be up to Senator McGuire to schedule the next meeting.

Councilmember Woodall asked for an update on today's water situation.

Water/Roadways Superintendent Jensen explained that during repair of the Birch Street line, other areas of the City were temporarily without water which was not planned.

Apparently, there were a couple of the valves that were closed after the earthquake that did not get reopened. Once they realized the problem, the valves were opened and the water was restored.

SPECIAL PRESENTATIONS/STUDY SESSIONS
Presentation - Tobacco Free North Coast
Jay McCubbrey, PhD, Project Director with Tobacco-Free North Coast provided an educational presentation regarding a Tobacco Retail License Policy. The purpose of the presentation was to discuss developing a consistent regulatory framework throughout Humboldt County to enforce state and local tobacco sales laws.

He explained that the use of tobacco products remains as the leading cause of preventable death in the Unites States. Although adult smoking has declined, the use of electronic smoking devices (vaping) has increased among youth throughout the nation and Humboldt County. To address the youth vaping epidemic, the California Legislature adopted SB-793 which eliminated the sale of flavored tobacco products except for a few flavored tobacco products that are sold in adult-only environments. Unfortunately, SB-793 does not establish mechanisms to enforce state tobacco laws or provide resources to local governments to do so.

Tobacco Retail Licensing is a revenue-neutral way that local jurisdictions can establish to enforce federal, state and local tobacco laws. These policies are considered a public health best practice and recommended by the Centers for Disease Control and Prevention and the California Department of Public Health to decrease youth access to tobacco products.

In August 2022, the Humboldt County Department of Public Health presented an outline of a Tobacco Retail License policy to the Humboldt County Board of Supervisors for initial discussion. The Board unanimously approved moving forward with developing such a policy and requested that other jurisdictions in Humboldt County be included in the discussion to create a consistent regulatory framework throughout the County.

Mr. McCubbrey introduced Amber Weir from NorCal 4 Health, and Jay Macedo from Communities Addressing Nicotine, present to speak further on the subject. -5-
FEBRUARY 7, 2023 MINUTES

Page 6 ends

Amber Weir, Project Manager for NorCal 4 Health said that she worked with Del Norte County in helping them get their Tobacco Retail License policy adopted. She referred to the link provided in the packet and encouraged everyone to listen to it.

She explained that some of the options to include in a tobacco retail license policy to limit the exposure to youth include:
• Prohibiting the sale of all flavored tobacco products, • Prohibiting the issuance of a new license to stores near schools and youth centers, Prohibiting the issuance of a license to stores that contain a pharmacy, • Prohibiting a new license to stores close to other tobacco retailers, • Capping the total number of allowable tobacco retailers, • Prohibiting tobacco advertising and product placement in kid-friendly locations.

Jay Macedo, from Communities Addressing Nicotine continued with discussion on the enforcement aspect of tobacco licensing. He said that he has been involved with the program for about 20 years working with both tribes and cities and counties, helping to implement and enforce policies.

He noted that many cities and counties have implemented Tobacco Retail License (TRL) policies and research on these policies have shown an annual average reduction of youth tobacco sales by 26% with many communities showing 50-90% reduction.

He explained that local Tobacco Retail License fees are high enough to support and sustain local administration and enforcement with the average TRL fee in California at $344 per year, with $475 per year being the most common fee. The Public Health Law Center has a TR fee calculator to assist local communities in selection a reasonable fee for the number of retailers in their jurisdiction. Currently, the City of Rio Dell has six tobacco retailers.

He further stated that he went to each of the local tobacco retailers in the City and most of them were following compliance in terms of the statewide flavor ban with the exception of a few flavored chews and cigars.

Standardized local TRL policies can help ensure education, compliance and enforcement of federal, state and local laws designed to protect youth from tobacco and establish a level playing field for local retailers.

He asked that the City Council direct staff to work with their programs to develop a policy for further consideration by the City Council.

Councilmember Wilson asked if the six local tobacco retailers in Rio Dell are required to be licensed through the state.

Jay explained that all retailers are required to apply through the state and pay an annual license fee. - 6-
FEBRUARY 7, 2023 MINUTES

Page 7 ends

Jay McCubbrey explained that the state almost never gets up to our area to enforce the regulations and there was no new revenue through the new ban for enforcement. That is one of the reasons for establishing local regulations, noting that enforcement is a challenge for small communities so everyone needs to work together to make this work He said that perhaps there could be a revenue sharing MOU between the county and the cities that would support Humboldt County Environment Health doing a lot of the regular compliance monitoring with local enforcement, along with Public Health to do occasional compliance checks.

The council thanked them for the presentation and the materials.

SPECIAL CALL ITEMS/COMMUNITY AFFAIRS/PUBLIC HEARINGS
Authorize the City Manager to Execute the Memorandum of Understanding (MOU) with the County of Humboldt to Administer the City CDBG Projects and Programs Community Development Director Caldwell provided a staff report recommending the City Council authorize the City Manager to execute a Memorandum of Understanding (MOU) with the County to administer the City CDBG projects and programs. He said that administering the CDBG programs is an onerous and challenging task and in addition, the City does not have the capacity to administer the programs.

As a result of the recent earthquakes, staff is hoping to shift gears and redirect the City's CDBG Program Income (PI) from the Sewer Line Replacement Project back to Owner- Occupied Rehabilitation loans and a new proposed Residential Rental Rehabilitation program. He indicated that the current CDBG Program Income Guidelines would likely need to be modified to incorporate the Residential Rental Rehabilitation Program. Staff reached out the County, and they graciously offered to administer the CDBG programs on the City's behalf.

Mayor Garnes called for public comment on the proposed Memorandum of Understanding (MOU). No public comment was received.

Motion was made by Carter/Woodall authorizing the City Manager to execute the Memorandum of Understanding (MOU) with the County to administer the City CDBG projects and programs. Motion carried 4-0.

ORDINANCES/SPECIAL RESOLUTIONS/PUBLIC HEARINGS
Approve Resolution No. 1572-2023 Authorizing Staff to make application to the Department of Housing and Community Development (HCD) to redirect use of CDBG Program Income (PI) back to the City Owner-Occupied Rehabilitation Program and establishing a Residential Rental Rehabilitation Program Community Development Director Caldwell provided a staff report recommending approval of Resolution No. 1572-2023 authoring staff to make application to the Department of Housing and Community Development (HCD) to redirect use of CDBG Program Income - 7-
FEBRUARY 7, 2023 MINUTES

Page 8 ends

(PI) back to the City Owner-Occupied Rehabilitation Program and establishing a Residential Rental Rehabilitation Program.

Mayor Garnes opened the public hearing to receive public comment on the proposed resolution.

Sharon Wolfe commented that it is great that the County is offering to administer the program for the City. She said that the limitations of the CDBG program require that ar applicant is 80% or below the median income to qualify but there are a whole lot o homeowners that will not qualify under that standard. She reiterated that there is this missing gap with certain pots of money that are coming which are targeted specifically to low and very low-income folks which is great because they certainly need the help.

Unfortunately, there are a whole lot of people that won't qualify yet don't have enough money to pay for the repairs on their own.

She pointed out that SBA loans are out there as an option but they are quoting applicants

4.65% interest rather than the 2.31% that was quoted in the flyer. She said that she heard from people that they were willing to negotiate the interest rate which may or not be true.

The SBA representatives are apparently pushing people to make decisions on the loans telling them that there is a huge demand for funding and the money is going fast. She pointed out that most residents don't really know what's going on and there is more information coming out at the next town hall so perhaps there will be some kind of program offered through the non-profits that offer resources to those residents that fall in that gap.

These are all things residents need to know before taking on additional debt. It is very difficult to know what to do at this point other than to "hurry up and wait." She agreed that getting the CDBG Rehabilitation program back up is good to get as many of the damaged homes fixed as possible but to keep in mind that many residents won't qualify for CDBG loans under the current guidelines.

There being no further public comment, the public hearing closed.

Motion was made by Woodall/Carter to approve Resolution No. 1572-2023 authorizing staff to make application to the Department of Housing and Community Development (HCD) to redirect use of CDBG Program Income (PI) back to the City Owner-Occupied Rehabilitation program and establishing a Residential Rental Rehabilitation program.

Motion carried 4-0.

Mayor Garnes reminded everyone that the SBA Loan Center will only be in Rio Dell until February 10, 2023 but residents can reach out to them by phone or online until March 6, 2023.

COUNCIL REPORTS/COMMUNICATIONS
-8-
FEBRUARY 7, 2023 MINUTES

Page 9 ends

Mayor Pro Tem Carter reiterated the importance of using the current disaster event to learn from it and thanked Nick Angeloff for taking the lead on the grant application for a Community Resiliency Center in Rio Dell.

She reported on her attendance at the CalCities Policy Committee meeting for the Transportation, Communication and Public Works sub-committee. She said that it was their annual priority setting session which lasted over 5 hours. One of the priorities was Disaster Preparedness, especially as it pertains to infrastructure and public works.

Councilmember Wilson reported that he would be attending a Humboldt Waste Management Authority (HWMA) meeting on Thursday and that they are still working out details related to SB 1383 (Organic Waste Recycling). He commented that if SB 1383 is going to work locally, it will likely require universal collection.

Councilmember Woodall reported on her attendance at the Humboldt Transit Authority (HTA) meeting and said they went over the financial statements for all systems which seem to be doing well. They also approved a resolution to purchase up to eleven new hydrogen fuel cell buses and engineering to expand the range of those buses.

She also reported that on February 9, 2023, at the Community Resource Center there are having a senior catered luncheon for seniors 55 and older which is a really nice way for people in the community to get together.

She then read an announcement from Caltrans, the City of Rio Dell and Recology Eel River regarding free dump vouchers that will be given out to Rio Dell residents at the Fire Hall on Wednesday from 8-12:00 as part of Clean California.

Mayor Garnes reported that she met with Linda Nellist, Coordinator of the Community Emergency Response Team (CERT). She is looking at setting up a training event here in April, not just for police and fire personnel but for community members who wish to be better prepared in the event of an emergency. It is a 3-day training and anyone participating will receive a Certificate of Completion, noting that the training will be worthwhile attending. Additional information on the details of the training will be forthcoming.

She also reported that she had a meeting with the Redwood Coast Tsunami Working Group and said they came here to show their support and offer any help the City may need.

She said that she would be participating next week in the Mayor Selection Committee regarding appointments to LAFco and said if anyone is interested in serving, to apply at the County. Two positions are currently open; one city member and one public member.

ADJOURNMENT
-9-
Motion was made by Carter/Woodall to adjourn the meeting at 7:35 p.m. to the February 21, 2023 regular meeting. Motion carried 4-0.

FEBRUARY 7, 2023 MINUTES

Page 10 ends

Debra Garnes, Mayor
Attest:

Karen Dunham, City Clerk
-10-
JANUARY 18, 2023

TO CITY OF RIO DELL

LADIES/GENTLEMEN

WE HAVE BEEN WAITING FOR MANY YEARS TO SEE WHEN

YOU WILL PAVE SECOND AVENUE BETWEEN DAVIS AND
COLUMBUS.

THE POT-HOLES ON THIS STREET ARE AWFUL! THEY 'RE

HARD ON OUR AUTOMOBILES AND THEY MAKE THIS AREA
OF RIO DELL LOOK LIKE A SHANTY-TOWN. SOME PARTS OF

THIS STREET ARE HIGHER THAN THE SIDEWALK, SO THE
WATER FLOWS BACK INTO THE YARD. ALL THIS WILL
LOWER PROPERTY VALUES.

ONE OF OUR NEIGHBORS IS IN A WHEELCHAIR; AND SHE

ENJOYS GOING IN HER WHEELCHAIR TO THE POST OFFICE
AND TO THE THE DOLLAR STORE. IT'S SHAMEFUL THAT

SHE HAS TO MANEUVER ONTO THE STREET BECAUSE THE
SIDEWALK IS BROKEN. SHE MIGHT FALL OVER. IT'S
DANGEROUS FOR HER AND OTHER PEDESTRIANS.

IF THE CITY CANNOT GET THE GRANT MAYBE THE STATE
CAN PROVIDE FUNDS.

CITIZENS OF 2ND AVENUE, RIO DELL (707) 496-8747
ATTACHMENT 1
-11-
Mickey Barsanti. 571 and Avenue
583 201 Ave
Treston Smith 547 End Ave.

Desan Domingue
folm Murk 520 andave
Mardes Roblins 471 2nd AVe
Van Lunto 460 ZNd AVE
Antoine compos 43: 2nt AVe
Deun Burris. 707-426-3513
I9 Stive 403 aNo AVE,
Sall Hiel and Ave.
483 24 Are.

Michelle Valsado Ind Ave
Lama Reman 670 2e0 Ave
€
Lennie O Zad Ave
Epiomenir Dominguez 431 2NdAVE
- 12-
Luminaten sTEnd Are
tele a
Marie Braxton 612 znd Ave
Jennifer censhaw 572 Secont Ave
iartha Egaul I2le Dixie it
Zaad Egge izE piriest
Istan Egall 126 Dixiest
Damon Syparl 126 Dixie St
timon tell 126 Dlxie Ste
Dimberg Roy 548 Zad Are
Oistian Allen 548 and Ave
Lracy Bony 548 Zud Ave
Dase adon honorigos
-13-

RIO DELL CITY COUNCIL

SPECIAL MEETING MINUTES
FEBRUARY 15, 2023
Mayor Garnes called the Special meeting of the Rio Dell City Council to order at 4:05 p.m.

ROLL CALL: Present: Mayor Garnes (Attended Remotely), Mayor Pro Tem Carter, Councilmembers Wilson and Woodall

Absent: Councilmember Orr (excused)
Others Present: City Manager Knopp, City Clerk Dunham, and City Attorney Gans

ANNOUNCEMENT OF ITEMS TO BE DISCUSSED IN CLOSED SESSION Closed Session- Conference with Labor Negotiator - Labor Negotiator: Kyle Knopp, City Manager - All Contract Employees

PUBLIC COMMENT REGARDING CLOSED SESSION
No members of the public were present to comment.

The Council recessed into closed session at 4:07 p.m. with City Manager Knopp and City Attorney Gans to discuss the above listed matter.

The Council reconvened into open session at 4:32 p.m.

Mayor Garnes announced that there was nothing to report out of closed session.

PUBLIC PRESENTATIONS
Mayor Garnes called for public comment on non-agenda items. No members of the public were present to comment.

SPECIAL MEETING MATTERS
Authorize the Mayor to Sign Letter of Support for a grant application through the California Department of Food and Agriculture for a Community Resilience Center Motion was made by Carter/Woodall authorizing the Mayor to sign a letter of support for a grant application through the California Department of Food and Agriculture for a Community Resilience Center. Motion carried 4-0.

ADJOURNMENT
-14-
FEBRUARY 15, 2023 MINUTES

Page 2 ends

Motion was made by Wilson/Carter to adjourn the meeting at 4:38 p.m. to the February 21, 2023 regular meeting.

Debra Garnes, Mayor
Attest:

Karen Dunham, City Clerk
- 15-
675 Wildwood Avenue CITY OF
Rio Dell, CA 95562
(RIO:
(707) 764-3532
DELL

CAI SONA
For Meeting of: February 21, 2023
To: City Council
From: Kevin Caldwell, Community Development Director
Through: Kyle Knopp, City Manager
Date: February 13, 2023
Subject: T-Mobile Lease Amendment
Recommendation:

That the City Council:

1. Authorize the City Manager to execute an amendment to the T-Mobile lease agreement for cell tower facilities at 600 Dinsmore Ranch Road conditioned upon the payment of payment of additional fees ($450 monthly) since the date of occupation.

Background and Discussion
In July of 2021 T-Mobile made some improvements, including the installation of a back-up generator at their facilities at the cell tower site. It was discovered that the improvements extended beyond their lease area. City staff has been working with T-Mobile quite sometime in drafting an amendment to the lease agreement. The agreement calls for an additional monthly lease payment of $450.00. The amount is based on the existing per square foot amount. T- Mobile has recently executed the agreement on their end Attachment 1: Lease Agreement Amendment
T-Mobile Lease Agreement Amendment City Council February 21, 2023 - 16- DocuSign Envelope ID: 6CD19015-AE92-48CB-9F05-9D7B4D2DB49B

FIRST AMENDMENT TO GROUND LEASE
THIS FIRST AMENDMENT TO GROUND LEASE ("First Amendment") is made and entered into on the date of the last party to sign this First Amendment ("Effective Date"), by and between the City of Rio Dell, County of Humboldt, State of California ("Landlord"), and T-Mobile West LLC, a Delaware limited liability company ("Tenant") (Collectively the "Parties").

Recitals
The Parties hereto recite, declare and agree as follows:

A. Landlord and Tenant entered into a GROUND LEASE, dated June 30, 2009 ("Lease") for leased premises (the "Premises") located at 600 Dinsmore Ranch Rd, Rio Dell, California (the "Property").

B. Landlord and Tenant desire to enter into this First Amendment in order to modify and amend certain provisions of the Lease.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant covenant and agree as follows:

1. Landlord Consent. Landlord hereby grants Tenant the right and consents to Tenant's expansion of the Premises and the installation of a diesel generator as described and depicted in Exhibit "B-1", which is attached hereto and by this reference incorporated herein, which equipment shall be considered part of the "Antenna Facilities" under the Lease.

Rent and Costs. The Rent that Tenant pays Landlord will be increased by an additional Four Hundred and Fifty Dollars ($450) per month as of thirty (30) days from the date of commencement of construction for the modification of the additional equipment. Thereafter, Rent shall be payable in accordance with the terms of the Lease subject to the increased rental amount recited in this First Amendment.

Legal Description Clarification. Exhibit A of the Lease sets forth the legal description of Landlord's parcel of real property. The Premises, which is the Tenant's leased area (22'-0" x 12'-0") and the expanded area (17'- 3" x 1'-6") shown in Exhibit B-1, comprises only a portion of Landlord's parcel of real property.

4. Tenant's Notice Address. Tenant's notice addresses in the Lease are deleted in their entirety and replaced with the following:

If to Tenant:

T-Mobile USA, Inc.
12920 S.E. 38t* Street
Bellevue, WA 98006
Attn.: Lease Compliance
Site No. SF40969A

5. Terms; Conflicts. The terms and conditions of the Lease are incorporated herein by this reference, and capitalized terms used in this First Amendment shall have the same meanings such terms are given in the Lease.

Except as specifically set forth herein, this First Amendment shall in no way modify, alter or amend the remaining terms of the Lease, all of which are ratified by the parties and shall remain in full force and effect. To the extent there is any conflict between the terms and conditions of the Lease and this First Amendment, the terms and conditions of this First Amendment will govern and control.

SF40969A_NLG-75666_AMD||||/117640
T-Mobile Site No: SF40969A 1
Market: San Francisco
- 17-
ATTACHMENT 1
DocuSign Envelope ID: 6CD19015-AE92-48CB-9F05-9D7B4D2DB49B Approvals. Landlord represents and warrants to Tenant that the consent or approval of no third party, including, without limitation, a lender, is required with respect to the execution of this First Amendment, or if any such third party consent or approval is required, Landlord has obtained any and all such consents or approvals.

Authorization. The persons who have executed this First Amendment represent and warrant that they are duly authorized to execute this First Amendment in their individual or representative capacity as indicated.

8. Processing Fee. Tenant will pay Landlord a one-time fee in the amount of One Thousand Dollars ($1,000.00) within thrity (30) days of the Effective Date to compensate Landlord for its review, consideration, assistance in drafting and processing this First Amendment.

Signatures. This Amendment may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Signed facsimile and electronic copies of this Amendment shall legally bind the parties to the same extent as original documents.

IN WITNESS WHEREOF, the Parties have executed this First Amendment on the day and year first written above.

Landlord: Tenant:
the City of Rio Dell, County of Humboldt, State T-Mobile West LLC, a Delaware limited of California liability company
-DocuSigned by:

Rocki Lam
By: By:
-3862103EC21042C.

Name: Name: Rocki Lam
Title: Title: West Region Development Sr Director
Date: Date: 1/17/2023
(e Approved a
Date:

Legal 094353 C
09:47:53
-05'00*
TMO Signatory Level: L06
SF40969A_NLG-75666_AMD|/_J__|117640
T-Mobile Site No: SF40969A 2
Market: San Francisco
- 18-
DocuSign Envelope ID: 6CD19015-AE92-48CB-9F05-9D7B4D2DB49B EXHIBIT B-1
‡12'-C"
(E) T-TOEILE LEASE AREA (HAT-MOBILE LEASE AREA EX-ANSION

A DANGER
t27-3" (E) T-MOBILE LEASE AREA
:7'-3" (N) T-MOBILE LEASE AREA EXPANSION

ADANGER
DANGER

NO SMOKING N

I NO NO SPARRES NO SPARKS
DANGER

NO SMOKING

NO OPEN FLAMES

NO SPARKS
T-Mobile Site No: SF40969A 3
Market: San Francisco
- 19-
675 Wildwood Avenue CITY OF
Rio Dell, CA 95562
(707) 764-3532 мин
(707) 764-5480 (fax)
DELL

CALFORMA
DATE: February 21, 2023
TO: Mayor and Members of the City Council
FROM: Travis Sanborn, Finance Director
THROUGH: Kyle Knopp, City Manager
SUBJECT: Request for Proposals for Auditing Services for Fiscal Year 2022-23 IT IS RECOMMENDED THAT THE CITY COUNCIL:

Approve the distribution of the City's Request for Proposal (RFP) for Auditing Services for Fiscal Year 2022-23.

BACKGROUND AND DISCUSSION
Each year an independent auditing firm audits and prepares financial statements for the City of Rio Dell in accordance with Generally Accepted Accounting Standards (GAAP) and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that an audit be performed to obtain reasonable assurance about whether the financial statements are free from material misstatement. Per California Government Code 12410.6:
(a) An audit for any local agency, including those submitted to the Controller pursuant to subdivision (a) of Section 12410.5, shall be made by a certified public accountant or public accountant, licensed by, and in good standing with, the California Board of Accountancy. (b) Commencing with the 2013-14 fiscal year, a local agency shall not employ a public accounting firm to provide audit services to a local agency if the lead audit partner or coordinating audit partner having primary responsibility for the audit, or the audit partner responsible for reviewing the audit, has performed audit services for that local agency for six consecutive fiscal years. For purposes of calculating the six consecutive fiscal years, the local agency shall not take into account any time that a public accounting firm was employed by that local agency prior to the 2013-14 fiscal year. The Controller may waive this requirement if the Controller finds that another eligible public accounting firm is not available to perform JJA CPA, Inc. has provided the City with auditing services for 6 consecutive years, from Fiscal Year 2016-17 through 2021/22. Per CA Govt Code 12410.6, the City of Rio Dell is required to find another eligible public accounting firm to perform future City audits.

ATTACHMENTS
Request for Proposal
Staff Report - RFP Auditing Services FY 22-23 -20-

CITY OF
RIO
DELL

CALFORNA

REQUEST FOR PROPOSAL

FINANCIAL AUDIT SERVICES
RETURN TO:

City of Rio Dell
675 Wildwood Avenue
Rio Dell, California 95562
Attention: Travis Sanborn, Finance Director
The request for proposal process allows the
ity to select the vendor that best meets the needs of the City, taking int onsideration qualifications, price, and service capabilities REP Release Date: March 1, 2023
RFP Submittal Deadline: April 14, 2023, at 3:00 PM
-21-
Table of Contents
l. Introduction 1
II. Description of the City.. 2
III. Scope of Services. 2
IV. Deliverables. 3
V. City's Responsibilities. 4
VI. Compensation
VII. Proposal Requirement..... 4
VIII. Evaluation Process ..?
IX. Terms of Engagement.....

X. Submission Instructions.... 7
-22-
I. INTRODUCTION
a. The City of Rio Dell is requesting proposals from qualified firms of certified public accountants to audit its financial statements for six years starting with the fiscal year ending 2023. These audits are to be performed in accordance with Generally Accepted Auditing Standards (GAAP), the standards set forth for financial audits in the U.S. General Accounting Office's (GAO) Governmental Auditing Standards, federal single audit requirements, and Governmental Accounting Standards Board (GASB) Pronouncements.
b. During the evaluation process, the City of Rio Dell reserves the right, where it may serve the City's best interest, to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.

C. The City of Rio Dell reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Rio Dell and the firm selected.
d. To be considered, five (5) copies of a proposal must be received by 3:00 PM, April 14, 2023. Please send proposals to:

Travis Sanborn, Finance Director
City of Rio Dell
675 Wildwood Avenue
Rio Dell, California 9556
(707) 764-3532
[email protected]
e. The City of Rio Dell reserves the right to reject any or all provisions submitted and/or waive any irregularity.
f. Questions about this Request for Proposal should be directed to Travis Sanborn at [email protected]. Electronic versions of the prior year's City audit reports are available upon request.
g. It is anticipated the selection of a firm will be completed by May 1, 2023. 1 -23-
Il. DESCRIPTION OF THE CITY
a. Rio dell is located approximately 28 miles south of the City of Eureka in Humboldt County and was incorporated in 1965 as a general law city that operates under the council-manager form of government. The City Council consists of the Mayor who is elected by the Council to serve a two-year term and four members who are elected at large serving a staggered term of four years. The City provides a full range of municipal services including Police, Building, Planning, Water, Sewer, Streets, and Administration.
b. The City's Fiscal Year 2022-23 Operating and Capital Budget totals $8.9 million. c. The Finance Department performs general accounting, budgeting, accounts payable, accounts receivable, cash receipts, utility billing, business license, payroll, cash management, and debt administration.
d. The City of Rio Dell uses Accufund software for all accounting functions. e. The auditor's principal contact with the City of Rio Dell will be the Finance Director.

The contact person will coordinate the assistance to be provided by the City of Rio Dell to the auditor.

III. SCOPE OF SERVICES
a. The auditors will perform a financial and compliance audit to determine (a) whether the combined financial statements of the City fairly present the financial position and the results of financial operations in accordance with Generally Accepted Accounting Principles, and (b) whether the City has complied with laws and regulations that may have a material effect upon the financial statements. b. The auditors will examine the City's internal accounting controls and accounting procedures and render written reports of their findings and recommendations to the Finance Director and the City Manager. The examination shall be made and reports rendered in accordance with generally accepted government auditing standards.
c. In the required reports on internal controls, the auditor shall communicate any reportable conditions found during the audit.
d. Reportable conditions that are also material weaknesses shall be identified as such in the report. Non-reportable conditions discovered by auditors shall be reported in a separate letter to management, which shall be referred to in the reports on internal controls.
2 -24-
e. Irregularities and illegal acts: Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties:
i. City Council
il. City Manager
ili. Finance Director
f. Prior to issuing their final reports, the auditors will meet with the Finance Director and her designees, and conduct an exit interview. All audit reports will be addressed to the City Council.
g. Field Work: The City of Rio Dell anticipates and expects the major fieldwork for the City to begin on or near the first week of October of each year. This does not include preliminary field work which may occur in June or July. h. Attendance at Meetings and Hearings: As part of the work scope, and included in the contract price, is attendance by the Contractor at a minimum of one (1) public meeting to present and discuss its findings and recommendations. The contractor shall attend as many "working" meetings with staff as necessary in performing work-scope tasks.
i. The auditors may be consulted occasionally throughout the year as an information resource. The auditors may be asked to provide guidance on the implementation of Government Accounting Standards Board (GASB) requirements and specifics of federal and state regulations as they may affect local governmental accounting.

They may also be asked to assist with the implementation of new pronouncements.

DELIVERABLES
a. Audit and preparation of financial statements.
b. If the City's federal expenditures meet the required limit, test programs for compliance with the Single Audit Act and applicable laws and regulations and issue the Single Audit Report.
c. Perform agreed-upon auditing procedures pertaining to the City's GANN Limit (Appropriations Limit) and render a letter to the City regarding compliance. d. Preparation of the State Controller's Financial Transactions Report. e. Electronic copies of the above reports should be emailed to the City staff when completed.
3 - 25-
V. CITY'S RESPONSIBILITIES
a. City staff will prepare the final closing of the books and provide the Transmittal Letter, and Management's Discussion and Analysis (MD & A). The City will provide balance sheets for all funds, as well as detailed subsidiary ledgers. b. City staff will produce the confirmation letters that are mailed by the auditors. c. The City will provide the auditor with reasonable workspace, desks, and chairs.

The auditors will also be furnished access to the internet, telephones, facsimile machines, and photocopying machines.

VI. COMPENSATION
a. The City will pay the auditors for those services described in Section III (Auditor's Responsibilities) the not-to-exceed amount contained within the agreement. For additional services required after the inception of the agreement, written approval by the City is required in advance of such services being rendered, for which a fee will be paid based on the auditor's quoted hourly rates. b. The auditors may submit itemized bills for their services at the end of each calendar month period. The City will promptly review and issue payment accordingly.
c. The City shall receive all final opinions and reports for the City of Rio Dell financial statements by December of each year barring any unforeseen City delays.

VII. PROPOSAL REQUIREMENTS
a. Independence: The firm should provide an affirmative statement that it is independent of the City of Rio Dell as defined by generally accepted auditing standards. Moreover, the firm must have no conflicts of interest with regard to any other work performed for the entity being audited. It is understood that the services performed by the auditors are in the capacity of independent contractors and not as an officer, agents, or employees of the City of Rio Dell. b. License to Practice in California: An affirmative statement should be included indicating that the firm and all assigned key professional staff are properly licensed to practice in California.

C. Firm Qualifications and Experience: The proposal should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed, and the number and 4 -26-
nature of the staff to be so employed on a part-time basis. Please indicate whether any members of the audit team assigned to the City are reviewers in the GOA Certificate of Achievement for Excellence in Financial Reporting program and or the CSMFO Certificate of Award program.
d. The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement of whether that quality control review included a review of specific government engagements.
e. The firm shall also provide information on the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations. f. For the firm's office that will be assigned responsibility for the audit, list the most significant engagements (maximum of 10) performed in the last five years that are similar to the engagement described in this request for proposals. Reference contacts should also be included.
g. Partner, Supervisory, and Staff Qualifications and Experience: The firm shall identify the principal supervisory and management staff, including engagement partners, managers, other supervisors, and specialists, who would be assigned to the engagement and indicate whether each such person is licensed to practice as a certified public accountant in California. The firm also should provide information on the governmental auditing experience, including the scope of audit services requested by the City, of each person, information on relevant continuing professional education for the past three (3) years, and membership in professional organizations relevant to the performance of this audit. h. Specific Audit Approach: The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Part I, Section Ill of this request for proposals. i. Total All-Inclusive Maximum Price: The bid should contain all pricing information relative to performing the audit engagement as described in this request for proposals. The total all-inclusive maximum price to be bid is to contain all direct and indirect costs including all out-of-pocket expenses. Maximum pricing should be included for all years of audits.
j. Hourly Rate Schedule for key personnel assigned to the City's Project. k. Ownership of City-Related Documents: All property rights, including publication rights of all reports produced by the proposer in connection with services -27-
performed under this agreement, shall be vested in the City of Rio Dell. The proposer selected shall not publish or release any of the results of its examinations without express written permission from the City of Rio Dell.

I. Acceptance of Proposal Contents: After auditors are selected by the City, the contents of the submitted proposal will become a contractual obligation. The successful proposer will be required to execute a standard consultant agreement with the City. Failure of the auditors to agree to include the proposal as part of the contractual agreement may result in the cancellation of the award. The City reserves the right to reject those parts that do not meet the approval of the City. m. Acceptance or Rejection and Negotiation of Proposals: The City reserves the right to reject any or all proposals, to waive non-material irregularities or information in the request for proposal, and to accept or reject any item or combination of items. By requesting proposals, the City is in no way obligated to award a contract or to pay the expenses of the proposing firms in connection with the preparation or submission of a proposal. Furthermore, the City reserves the right to reject any and all proposals prior to the execution of the contracts), with no penalty to the City of Rio Dell. If the City elects to reject all proposals, it reserves the right to continue with its current services arrangement.
n. Insurance Requirements: The Contractor shall provide proof of insurance as specified:
i. Commercial General Liability (CGL) with limits of no less than $1,000,000 per occurrence
ii. Workers' Compensation with limits of no less than $1,000,000 per occurrence
ii. Professional Liability with limits of no less than $1,000,000 per occurrence Business License: The Contractor must have a valid City of Rio Dell business license prior to the execution of the contract. Additional information regarding the City's Business License Program can be obtained from Karen Dunham, City Clerk [email protected], or (707) 764-3532.
-28-
VIlI. EVALUATION PROCESS
a. In reviewing the proposals, a city review team will use the following criteria (not in ranked order:
i. Experience and qualification of staff assigned to the engagement ii. References (particularly local government references) and relevant work performed for those references
ili. Firm's demonstrated interest in maintaining continuity of auditing staff assigned to clients over time
iv. Cost
b. Proposers may be asked to make oral presentations to supplement the proposal.

These presentations would be held subsequent to the receipt of the proposals and will be part of the process for determining the qualifications of the auditors. The oral presentation may result in the rejection of the proposal by the City.

IX. TERMS OF ENGAGEMENT
a. The audit contract period shall cover six years (6) starting with the fiscal year ending June 30, 2023.

X. SUBMISSION INSTRUCTIONS
a. To be considered, five (5) copies of a proposal must be received by 3:00 PM, April 14, 2023. Please send proposals to:

Travis Sanborn, Finance Director
City of Rio Dell
675 Wildwood Avenue
Rio Dell, California 95562
(707) 764-3532
[email protected]
b. The City of Rio Dell reserves the right to reject any or all provisions submitted and/or waive any irregularity.
- 29-
675 Wildwood Avenue CITY OF
Rio Dell, CA 95562
(707) 764-3532
(707) 764-5480 (fax) RIO
DELL

CALFORMA
DATE: February 21, 2023
TO: Mayor and Members of the City Council
FROM: Travis Sanborn, Finance Director
THROUGH: Kyle Knopp, City Manager
SUBJECT: Retroactive Approval for Earthquake Disaster-Related Expenses and Approve Additional $45,000 in Future Work
IT IS RECOMMENDED THAT THE CITY COUNCIL:

Retroactively Approve Earthquake Disaster-Related Expenses and Approve Additional $45,000 in Future Work

BACKGROUND AND DISCUSSION
Council approval of a budget amendment for FY 2022-23 is requested to increase appropriations to provide for additional expenses not known at the time of budget adoption. The December 20 Earthquake caused extensive damage to public and private infrastructure throughout the community of Rio Dell.

The City's sewer system sustained significant damage as documented by extensive I&I issues in the storm events that followed the earthquake disaster. A visual inspection of the sewer lines was necessary in order to locate and verify earthquake damage and qualify future work as a reimbursable expense through CalOES. It is necessary to complete an additional visual inspection at an approximate cost of $45,000 to locate additional damage to the collection system. The costs for the visual inspection do not appear to be reimbursable expenses through CalOES, but is a necessary step to take in order to validate unseen earthquake damage and qualify future projects for CalOES reimbursement. Below are the Earthquake related expenses requesting retroactive approval:

Nor-Cal Pipeline Services: $40,560.63
Per Resolution No. 1227-2014, adopted June 24, 2014, budget transfers over $10,000 within the same budget and fund require the recommendation of the City Manager and approval of the City Council. The Finance Department has created an Earthquake project number to capture expenditures related to the event and will be seeking maximum reimbursement for the percentage of the total costs in coordination with CalOES at an appropriate time in the future.

ATTACHMENTS
Invoice #BE00125-01- Nor-Cal Pipeline Services
Staff Report City of Rio Dell City Council Meeting: February 7, 2023 -30- Nor-Cal Pipeline Services
983 Reserve Drive INVOICE Pipeline
Roseville, CA 95678 Nor-Cal
Phone: (916) 442-5400 Services
Fax: (916) 520-6966
Invoice: BE00125-01
Invoice Date: 02/16/2023
Bill To: Project Details:

GHD CV Rio Dell
320 Goddard Way
Irvine, CA 92618
Payment Terms
Net 30 Days
Ticket Number Description Quantity UOM Rate Amount
100010421 / HVO0018434 Combo Cleaning Straight Time 8.00 HR 305.00 2,40.00 100010421/ HV00018434 Fuel Surcharge 1.00 EA 244.00 $ 244.00 I00010125/ HV00016017 CCTV Inspection Straight Time 8.00 HR 325.00 $ 2,600.00 100010125/ HV00016017 CCTV Inspection Overtime 2.00 HR 350.00 700.00 I00010125 / HV00016017 Fuel Surcharge 1.00 EA 370.00 370.00 I00010125 / HV00016017 Per Diem 1.00 EA 400.00 $ 400.00 100010420/ HV00018435 Combo Cleaning Straight Time 8.00 HR 305.00 $ 2,440.00 100010420 / HV00018435 Combo Cleaning Overtime 2.75 HR 350.00 $ 962.50 100010420 / HV00018435 Fuel Surcharge 1.00 EA 340.25 $ 340.25 100010420 / HV00018435 Per Diem 1.00 EA 400.00 400.00
$
100010414 / HVO0018436 Combo Cleaning Straight Time 8.00 HR 305.00 $ 2,440.00 100010414 / HV00018436 Combo Cleaning Overtime 2.50 HR 350.00 $ 875.00 100010414 / HVO0018436 Fuel Surcharge 1.00 EA 331.50 $ 331.50 100010414/ HV00018436 Per Diem 1.00 EA 400.00 $ 400.00
I00010411/ HV00018432 Combo Cleaning Straight Time 8.00 HR 305.00 $ 2,440.00 100010411/ HV00018432 Combo Cleaning Overtime 4.00 HR 350.00 1,400.00 100010411 / HV00018432 Combo Cleaning Doubletime 0.75 HR 375.00 281.25 I00010411 / HV00018432 Fuel Surcharge 1.00 EA 412.13 $ 412.13 I00010411 / HV00018432 Per Diem 1.00 EA 400.00 400.00
100010099/ HV00016016 CCTV Inspection Straight Time 6.00 HR 325.00 $ 1,950.00 100010099 / HV00016016 Combo Cleaning Overtime 6.00 HR 350.00 $ 2,100.00 100010099/ HV00016016 Fuel Surcharge 1.00 EA 445.00 $ 445.00 100010099/ HV00016016 Per Diem 1.00 EA 400.00 400.00
I00010222 / HV00016020 CCTV Inspection Straight Time 8.00 HR 325.00 $ 2,600.00 I00010222 / HV00016020 CCTV Inspection Overtime 0.50 HR 350.00 $ 175.00 I00010222 / HV00016020 Fuel Surcharge 1.00 EA 277.50 $ 277.50 I00010417 / HV00018433 Combo Cleaning Straight Time 8.00 HR 305.00 $ 2,440.00 I00010417 / HV00018433 Combo Cleaning Overtime 2.00 HR 350.00 700.00 100010417 / HV00018433 Fuel Surcharge 1.00 EA 314.00 314.00 100010417/ HV00018433 Per Diem 1.00 EA 400.00 400.00
100010156 / HV00016018 CCTV Inspection Straight Time 8.00 HR 325.00 $ 2,600.00 100010156 / HVO0016018 CCTV Inspection Overtime 2.00 HR 350.00 $ 700.00 -31-
I00010156 / HV00016018 Fuel Surcharge 1.00 EA 370.00 $ 370.00 I00010156 / HV00016018 Per Diem 1.00 EA 400.00 $ 400.00 I00010189/ HV00016019 CCTV Inspection Straight Time 8.00 HR 325.00 $ 2,600.00 I00010189 / HV00016019 CCTV Inspection Overtime 2.50 HR 350.00 $ 875.00 I00010189 / HV00016019 Video Package 1.00 EA 500.00 $ 500.00 I00010189 / HV00016019 Fuel Surcharge 1.00 EA 437.50 $ 437.50 I00010189 / HV00016019 Per Diem 1.00 EA 400.00 $ 400.00 TOTAL AMOUNT DUE $ 40,560.63
-32-
Field Ticket

SERVICES
Ticket Number: HV00018434
Customer: GHD
Nor-Cal Pipeline Services Ticket Date: Jan 27, 2023
983 Reserve Dr, Area: 3100
Roseville, CA 95678
Client Rep: Kyle Knoop
Phone: 916.442.5400 Fax: 916.520.6966
ProContractor #: BE00125
PO#:

Location: BE00125- CV Rio Dell
Equipment: Unit To Be Determined
Job Description: BE00125- CV Rio Dell
items
Name Qty Unit Rate Amount
Combo Cleaning Straight Time - Interdivisional Equipment 8.00 HR $305.00 S2.440.00 Sub-Total: $2,440.00
Fuel Surcharge: $244.00
CRRA Tax:

Estimated Total: $2684.00
Notes
Signature: