The City Council adopted Resolution No. 2022-037, finding a proclaimed state of emergency exists in the jurisdiction of the City related to the COVID-19 virus pandemic and that conditions of that emergency pose a threat to meeting attendees' health and safety such that City legislative body meetings may be held via teleconference pursuant to Government Code section 54953(e) so long as the City (1) posts notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allows members of the public to access the meeting via call-in line or internet-based service line, (3) provides details on the agenda on how to access the meeting and give public comment, (4) provides an opportunity to comment pursuant to Government Code section 54954.3 and allows a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitors the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The City is not required to provide a location to attend in-person. The City is complying with these requirements and taking all reasonable steps to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business. The public may participate and provide public comment in person or via the Zoom Meetingvia Zoom Meeting.
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Meeting ID: 986 3115 4749
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Written comments that are received by 5:00 p.m. on the Monday before the City Council meeting will be disseminated to the Council and made available to the public for review on the city's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to [email protected].
If you do not have access to a computer, please contact Jenifer Schultz at (707) 374-6451, to make alternative arrangements to submit public comment.
RIO VISTA CITY COUNCIL
REGULAR MEETING - BY TELECONFERENCE AND IN PERSON
1 MAYOR RONALD KOTT
VICE MAYOR RICK DOLK
COUNCIL MEMBER EDWIN OKAMURA
COUNCIL MEMBER WALT STANISH
COUNCIL MEMBER ROBIE WILLIAMS
REGULAR MEETING
AMENDED*
TUESDAY, JANUARY 18, 2022
5:30 PM - CLOSED SESSION
6:00
P.M. - REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
1. CLOSED SESSION
1.1 Conference with Legal Counsel – Existing Litigation – Pursuant to Government Code Section §54956.9; EBMUD et. al v. Balfour Beatty, Alameda Superior Court Case No. RG12653799
1.2 Conference with Labor Negotiator pursuant to Government Code Section §54956.9.
City Designated Representative: Rob Hickey, City Manager Employee Organization:
Unrepresented Employees: Department Heads/Executive Managers Human Resources Analyst/Deputy City Clerk
2. CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE – CLOSED SESSION REPORT
3. PRESENTATIONS
4. PUBLIC COMMENT - See Instructions Above
5. DISCLOSURE OF EX PARTE COMMUNICATIONS City Council Members should disclose any communications they have had on the agenda items at this time.
6. CONSENT CALENDAR ITEMS
The purpose of the Consent Calendar is to group items together which are routine or have been discussed previously and do not require further discussion. They will be approved by a single motion and roll call vote. Any member of the City Council, City Staff, or the Public may request removal of an item for discussion; rescheduling of the item(s) will be at the discretion of the Mayor.
6.1 Approval of Minutes: Regular Meeting Minutes of December 7, 2021 and December 21, 2021.
Item 6.1 Draft Minutes of December 7, 2021
Item 6.1 Draft Minutes of December 21, 2021
6.2 Revenue & Expenditure Fund Balance Report – Receive and file report for December 2021.
Item 6.2 Revenue, Expenditure and Fund Balance by Fund - December 2021
6.3 Budget & Audit Status Report – Receive and file report for December 2021.
Item 6.3 Budget vs Actual - December 2021
6.4 Checks Register Report – Receive and file report for December 2021.
Item 6.4 Check Listing - December 2021
6.5 Monthly City Report – Receive and file the combined November and December 2021 report.
Item 6.5 November and December 2021 Monthly Report
6.6 Approve the Annual Development Impact and Five-Year Fee Report (AB1600) – Adopt Resolution No. 2022-001, approving the Annual Development Impact and Five-Year Fee Report (AB1600) for Fiscal Year 2020-21 and making findings as required by the Mitigation Fee Act.
Item 6.6 Agenda Report and Resolution AB1600 Annual Dev Impact and Five-Year Fee Report for FY 2020-21 Item 6.6 Attachment Annual Development Impact and Five-Year Fee Report (AB1600) - FY2020-21 Resolution No. 2022-001 AB1600 Annual Dev Impact and Five-Year Fee Report for FY 2020-21
6.7 Receive and File Annual Reports for the Community Facilities Districts – Receive and file the Annual Reports for the Communities Facilities Districts (CFD), to comply with the Local Agency Special Tax and Bond Accountability Act (SB 165): CFD No. 2004-1 (Northwest Wastewater Facilities), CFD No. 2006-1 (Wastewater Treatment Plant and Public Safety Services), and CFD No. 2018-1 (Liberty Community).
Item 6.7 Agenda Report SB 165 Report Rio Vista CFDs Fiscal Year ended 6.30.2021 Item 6.7 Attachment Rio Vista Local Agency Special Tax and Bond Accountability Act 20-21 Item 6.7 Melissa Coleman Public Comments
6.8 Transient Occupancy Tax (TOT) Funding Requests – Adopt Resolution No. 2022-002, appropriating an additional $10,400.44 of TOT funds and approving RioVision’s request to reimburse for expenses incurred during December 2020 through September 2021, totaling $17,492.92.
Item 6.8 Agenda Report and Resolution RioVision TOT Funds Request Item 6.8 Attachment RioVision Letter and Receipts
Resolution No. 2022-002 RioVision TOT Funds Request
6.9 Reaffirming and continuing the adoption of Resolution No. 2021-067, finding a proclamation of state of emergency to apply within the City, conditions of which pose an imminent threat to the health and safety to attendees of in-person public meetings, and authorizing teleconference meetings of City legislative bodies pursuant to Government Code section 54953(e), for the period of January 18, 2022 through February 16, 2022.
Item 6.9 Agenda Report Reaffirm Resolution 2021-067 AB 361 Teleconference Meeting for Period of December 21 through January 20 Item 6.9 Attachment Resolution 2021-067 AB 361 Teleconference Meeting
6.10 Solano County Community Action Partnership JPA Appointments – Adopt Resolution No. 2022-003, appointing Program Manager Pam Caronongan as the Rio Vista Representative Member and Senior Accountant Melvin Garcia as the Alternate Member to the Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA).
Item 6.10 Agenda Report and Resolution CAP Solano Appointment 2022-01 Resolution No. 2022-003 CAP Solano Appointment 2022-01
6.11 Approval to Increase Fees at the Rio Vista Airport – Adopt Resolution 2022-004, approving the adjustment for hangar and office lease rates at the Rio Vista Airport.
Item 6.11 Agenda Report and Resolution Airport Fees 2022 Item 6.11 Attachment A Airport Utilities - 2022 Propane Monthly Share - Office Item 6.11 Attachment B1 Airport Utilities - 2022 Propane Monthly Share - Offices Item 6.11 Attachment B2 Airport Utilities - 2022 Propane Monthly Share - Offices Item 6.11 Attachment B3 Airport Utilities - 2022 Propane Monthly Share - Offices Resolution No. 2022-004 Airport Fees 2022
6.12 Rejection of Bids for the Lift Station Emergency Backup Power Improvements Project – Adopt Resolution No. 2022-005, rejecting all bids for the Lift Station Emergency Backup Power Improvements project.
Item 6.12 Agenda Report and Resolution Reject all bids for Generator Backup Resolution No. 2022-005 Reject all bids for Generator Backup
6.13 Accept State and Federal Grant Awards – Adopt Resolution 2022-006, accepting $435,234 in various state and federal grants as noted in the report, appropriate funds to the FY2021-2022 budget, and authorize the City Manager to execute all grant documents.
Item 6.13 Agenda Report and Resolution Accept State and Federal Grant Awards totaling $440,234 and Budget Allocation Item 6.13 Attachment A HSIP Cycle 10 Grant
Item 6.13 Attachment B YSAQD
Item 6.13 Attachment C FAA
Item 6.13 Attachment D STA
Item 6.13 Attachment E CalRecycle
Item 6.13 Attachment F CalRecycle
Item 6.13 Attachment G Tobacco
Item 6.13 Attachment H Senior Center
Resolution No. 2022-006 Accept State and Federal Grant Awards totaling $440,234 and Budget Allocation
6.14 Authorize Authority to the City Manager to execute all Grant Documents – Adopt Resolution 2022-007, authorizing the City Manager to execute all grant documents and direct staff to bring grant awards back to Council for funding appropriation.
Item 6.14 Agenda Report and Resolution Grant Funding Delegation of Authority to City Manager Resolution No. 2022-007 Grant Funding Delegation of Authority to City Manager
6.15 Authorize the City Manager to Sign Grant Deeds for Lot Line Adjustment 2018-02 with John Grima – Adopt Resolution 2022-008, authorizing the City Manager to sign and execute grant deeds to finalize Lot Line Adjustment 2018-02 between the City and John Grima.
Item 6.15 Agenda Report and Resolution Grant Deed P-510370 Grima Authorization Item 6.15 Exhibit A Grant Deed P-510370 Grima Authorization Item 6.15 Exhibit B Grant Deed P-510370 Grima Authorization Resolution No. 2022-008 Grant Deed P-510370 Grima Authorization
6.16 Approve Request for a Functional Classification Change for various Streets – Adopt Resolution 2022-009, approving a request for a Functional Classification Change for portion of Virginia Drive, Poppy House Road, Norman Richardson Drive, Summerset Road, Province Path, and McCormack Road, to the State of California – Department of Transportation.
Item 6.16 Agenda Report and Resolution Functional Street Classification Item 6.16 Exhibit A1 Functional Street Classification - Caltrans Road Classification Changes Item 6.16 Exhibit A2 Functional Street Classification - Caltrans Road Classification Matrix Item 6.16 Melissa Coleman Public Comments
Resolution No. 2022-009 Functional Street Classification
7. ACTION ITEMS
7.1 2022 Veolia Community Funding Requests – Consider the submitted applications requesting funds and provide funding recommendations to Veolia for 2022.
Item 7.1 Agenda Report Veolia Community Funding Requests 2022 Item 7.1 Attachments - Veolia Community Funding Applications
7.2 Award Construction Contract for the 2020 and 2021 Water and Sewer Capital Improvement Project – Adopt Resolution 2022-010, awarding a construction contract to ASTA Construction Co., Inc. in the amount of $2,677,513 for the City of Rio Vista 2020 and 2021 Water and Sewer Capital Improvement Project, authorizing a 7.5% contingency fund in the amount of $200,813, allocating additional funding of $756,076.47, rejecting the bid protest by Argonaut Constructors, and authorizing the City Manager to execute all necessary documents.
Item 7.2 Agenda Report and Resolution Award Construction Contract for 2020 and 2021 Water and Sewer CIP Item 7.2 Attachment B Award Construction Contract Rio Vista Letter of Protest Item 7.2 Attachment C Award Construction Contract City Attorney Letter re Protest Item 7.2 Attachment A 2020 AND 2021 CIP CONTRACT ASTA
Resolution No. 2022-010 Award Construction Contract for 2020 and 2021 Water and Sewer CIP
7.3 Award Construction Contract for the 2021 Northwest Sewer CCTV Inspection Project – Adopt Resolution 2022-011, awarding a construction contract to Subtronic Corporation in the amount of $224,416.80 for the 2021 Northwest Sewer CCTV Inspection Project, approving a 6% project contingency of $13,465.00 and authorizing the City Manager to execute all necessary documents.
Item 7.3 Agenda Report and Resolution Northwest Sewer CCTV Inspection Project Item 7.3 Attachment A Northwest Sewer CCTV Inspection Project Contract Subtronic Resolution No. 2022-011 Northwest Sewer CCTV Inspection Project
7.4 Selection of Vice Mayor – Adopt Resolution No. 2022-012, ratifying the Mayor’s appointment that Council Member Rick Dolk serve as the next Vice Mayor until December 2022.
Item 7.4 Agenda Report and Resolution Vice Mayor Appointment Resolution No. 2022-012 Vice Mayor Appointment
7.5 Appointments to Other Agency Boards & Committees for 2022 – Consider approving the proposed Council Member appointments to other agency boards, regional commissions, and committees for 2022.
Item 7.5 Agenda Report 2022 Council Appointments to Other Agency Boards Item 7.5 Attachment Council Member Appointments to Other Agency Boards 01-18-2022
7.6 Ratify the Mayor’s reappointments and appointments to various Commissions and Committees – Ratify the Mayor’s reappointments and appointments to the Planning Commission, reappointments to the Parks and Recreation Commission, and reappointments and appointment to the Water and Wastewater Monitoring Committee as noted in the agenda report.
Item 7.6 Agenda Report Reappointments or Appointments to Various City Boards and Commissions Item 7.6 Attachment Applications for Commissions and Committees
7.7 Establishing Maximum Residential and Commercial Rate for Garbage Collection Service – Adopt Resolution No. 2022-013, establishing the maximum residential and commercial garbage collection and disposal rates charged by Rio Vista Sanitation Service, Inc., DBA: Mt. Diablo Resource Recovery (MDRR); adjusting the Residential and Commercial rates by 4.00%.
Item 7.7 Agenda Report and Resolution Solid Waste Rate Adjustment MDRR Item 7.7 Attachment MDRR - RRI Adjustment Request
Resolution No. 2022-013 Solid Waste Rate Adjustment MDRR
7.8 Authorize the establishment of a Post-Employment Benefits Trust Program – Adopt Resolution No. 2022-014, authorizing the establishment of the of the PARS Post-Employment Benefits Trust Program which could be used to pre-fund pension and retiree health care obligations.
Item 7.8 Agenda Report and Resolution PARS Section 115
Item 7.8 Attachment 2 PARS Presentation (Combo)
Item 7.8 Attachment 3 PFM PARS 115 Trust
Resolution No. 2022-014 PARS Section 115
8. INFORMATION ITEMS
9. REPORTS
9.1 City Manager
9.2 City Council
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS (FOR PRESSING MATTERS ONLY)
11. ADJOURNMENT
Disclosable public records related to an open session item on a meeting agenda distributed by the City of Rio Vista to the Rio Vista City Council are available on the city's website & at City Hall for public review at 72 hours prior to a regular meeting and 24 hours prior to a special meeting or, in the event information is delivered to the Council less than 72 or 24 hours prior to an open meeting, as soon as it is so delivered. To arrange for alternative agenda document format or to arrange aid or services to modify or accommodate persons with a disability to participate in a public meeting contact the City Clerk 48 hours in advance of the meeting date by calling 707/374-6451. Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
CERTIFICATION OF POSTING: I, Jenifer Shult, CMC, Deputy City Clerk, declare that the foregoing AMENDED*
agenda for the January 18, 2022 Regular Meeting of the Rio Vista City Council was posted and available for review on January 11, 2022 on the city's website and at City Hall, One Main Street, Rio Vista, California, in accordance with Government Code §54954.2(a).