The City Council adopted Resolution No. 2022-037, finding a proclaimed state of emergency exists in the jurisdiction of the City related to the COVID-19 virus pandemic and that conditions of that emergency pose a threat to meeting attendees' health and safety such that City legislative body meetings may be held via teleconference pursuant to Government Code section 54953(e) so long as the City (1) posts notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allows members of the public to access the meeting via call-in line or internet-based service line, (3) provides details on the agenda on how to access the meeting and give public comment, (4) provides an opportunity to comment pursuant to Government Code section 54954.3 and allows a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitors the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The City is not required to provide a location to attend in-person. The City is complying with these requirements and taking all reasonable steps to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business. The public may participate and provide public comment in person or via the Zoom Meetingvia Zoom Meeting.
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Written comments that are received by 5:00 p.m. on the Monday before the City Council meeting will be disseminated to the Council and made available to the public for review on the city's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to [email protected].
If you do not have access to a computer, please contact Jenifer Schultz at (707) 374-6451, to make alternative arrangements to submit public comment.
RIO VISTA CITY COUNCIL
REGULAR MEETING - BY TELECONFERENCE AND IN PERSON
1 MAYOR RONALD KOTT
VICE MAYOR WALT STANISH
COUNCIL MEMBER RICK DOLK
COUNCIL MEMBER SARAH DONNELLY
COUNCIL MEMBER EDWIN OKAMURA
REGULAR MEETING
AMENDED*
TUESDAY, JANUARY 17, 2023
6:00
P.M. - REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
1. CLOSED SESSION None
January 17, 2023 City Council Regular Meeting - Amended Agenda
2. CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE
3. PRESENTATIONS None
4. PUBLIC COMMENT - See Instructions Above
5. DISCLOSURE OF EX PARTE COMMUNICATIONS City Council Members should disclose any communications they have had on the agenda items at this time.
6. CONSENT CALENDAR ITEMS
The purpose of the Consent Calendar is to group items together which are routine or have been discussed previously and do not require further discussion. They will be approved by a single motion and roll call vote. Any member of the City Council, City Staff, or the Public may request removal of an item for discussion; rescheduling of the item(s) will be at the discretion of the Mayor.
6.1 Approval of Minutes - Regular Meeting Minutes of December 20, 2022.
Item 6.1 - 12.20 DRAFT Minutes
6.2 Revenue & Expenditure Fund Balance Report - Receive and file report for December 2022.
Item 6.2 - Revenue, Expenditure and Fund Balance by Fund - December 2022
6.3 Budget & Audit Status Report - Receive and file report for December 2022.
Item 6.3 - Budget vs Actual - December 2022
6.4 Checks Register Report - Receive and file report for December 2022.
Item 6.4 - Check Listing - December 2022
6.5 Monthly Report - Receive and file report for November 2022.
Item 6.5 - 2022 11 (November) Monthly Report
6.6 Reaffirm and Continue Adoption of Resolution No. 2022-037, finding and ratifying the Proclamation of a State of Emergency by Governor Gavin Newsom (March 4, 2020) as applicable in the City and authorizing teleconference meetings of legislative bodies of the City pursuant to the Ralph M. Brown Act - Brown Act Government Code Section 54953(E) with in-person option through February
16, 2023.
Item 6.6 Amended Agenda Report and Resolution Hybrid Meeting AB 361 through February 16 2023 Item 6.6 Attachment 1 Resolution No 2022-037 Hybrid Meeting AB 361
6.7 Authorize the filing of a Notice of Completion (NOC) and Subsequent Acceptance of the 2022 Water Capital Improvement Project as Complete - adopt Resolution No. 2023-001, accepting the 2022 Water Capital Improvement Project and subsequent project acceptance by the City Manager.
Item 6.7 Agenda Report - 2022 Water CIP St Francis Way
Item 6.7 Attachment 1 - 2022 Water CIP St Francis Way NOC Resolution No. 2023-001 2022 Water CIP St Francis Way
6.8 Approve Fee Waiver Policy for Facility Use Permits and Events Permits - adopt Resolution No. 2023-002, approving the Facility Use and Events Permit Fee Waiver Policy.
Item 6.8 - Agenda Report and Resolution - Fee Waiver Policy 1.17.2023 Item 6.8 - Attachment 1 Facility and Events Fee Waiver Policy Resolution No. 2023-002 Fee Waiver Policy
6.9 Approve a Citywide User Fee Study Task Order with NBS and Authorize the City Manager to Execute All Documents - adopt Resolution No. 2023-003, approving a Task Order for the preparation of an update to the Citywide User Fees with NBS.
Item 6.9 - Agenda Report and Resolution - NBS Task Order Citywide Fees Item 6.9 - Attachment 1 - Rio Vista Task Order Scope Fees - User Fees 12-07-22 Final Resolution No. 2023-003 NBS Task Order Citywide Fees
6.10 Authorize the filing of a Notice of Completion (NOC) and Subsequent Acceptance of the 2020 and 2021 Water and Sewer Capital Improvement Project as Complete - adopt Resolution No. 2023-004, accepting the 2020 and 2021 Water and Sewer Capital Improvement Project and subsequent project acceptance by the City Manager.
Item 6.10 - Agenda Report and Resolution - 2020-21 WATER & SEWER - CIP Item 6.10 - Attachment 1 - Project Site Map - 2020-21 Water & Sewer CIP Item 6.10 - Attachment 2 NOC 2020-21 Water and Sewer CIP Resolution No. 2023-004 2020-21 WATER & SEWER - CIP
6.11 Approve First (1st) Amendment to the Agreement for Shared Medical Director Services - adopt Resolution No. 2023-005, approving the First (1st) Amendment to the existing agreement for shared Medical Director Services between the cities of Rio Vista, Dixon, Vacaville, Fairfield, and The Permanente Medical Group, Inc. (Kaiser) and authorize the City Manager to execute any further amendments that are done solely for the purposes of reassigning a physician.
Item 6.11 - Agenda Report and Resolution Medical Director 1st Amendment 2023 Item 6.11 - Attachment 1 - Medical Director Svcs 1st Amendment - Dixon Fairfield RioVista Vacaville Vallejo Item 6.11 - Attachment 2 - Executed Medical Director Services Agreement Resolution No. 2023-005 Medical Director 1st Amendment 2023
7. ACTION ITEMS
7.1 Accept the Fiscal Year (FY) 2021-22 Audited Financial Statements and Audit Report - accept the FY 2021-22 Audited Financial Statements and Audit Report as presented by Mann Urrutia Nelson, CPA & Associates LLP (MUN CPAs).
Item 7.1 - Agenda Report Presentation and Acceptance of the FY 2021-22 Audit Report Item 7.1 - Attachment A - Rio Vista - FY22 ACFR Report - FINAL Item 7.1 - Attachment B - Microsoft PowerPoint - Board Presentation- Rio Vista
7.2 Discuss and Provide Direction Regarding 2022 Base Rate Application Submittal Requested by Mt. Diablo Resource Recovery (MDRR) - hear a presentation by staff and Consulting Group, Inc. (R3) relative to the requested rate increase by Mt. Diablo Resource Recovery (MDRR) and provide direction as deemed appropriate.
Item 7.2 - Agenda Report - Base Rate Application - Mt Diablo Item 7.2 Attachment 1 - Rio Vista - Base Year Rate Adjustment - FINAL Report 011023
7.3 Consider and Provide Recommendations for Fiscal Year 2022-2023 City Council Community Funding Requests (First Round) - consider the submitted funding requests and completed Scoresheet, and then providing funding recommendations to staff.
Item 7.3 - Agenda Report CC Community Funding Requests 2023 Item 7.3 - Attachment 1 - Community Funding Scoresheet 1st Round FY2022-23 Item 7.3 - Attachment 2 - CC Grant App 2022-23 - American Legion Post 178 .
Item 7.3 - Attachment 3 - CC Grant App 2022-23 -Delta Looptivity .
Item 7.3 - Attachment 4 - CC Grant App 2022-23 -Rio Vista Foundation .
Item 7.3 - Attachment 5 - CC Grant App 2022-23 -Rio Vista Friends of the Library .
Item 7.3 - Attachment 6 - CC Grant App 2022-23 -RioVision .
Item 7.3 - Attachment 7 - CC Grant App 2022-23 -Society of St Vincent De Paul, St Joseph Rio Vista Conference .
Item 7.3 - Attachment 8 - CC Grant App 2022-23 -Soroptomist Int’l of Rio Vista .
7.4 Waive the First Reading by Substitution of the Title and Introduce Ordinance No. 001-2023 Regarding Amendments to Title 2, Chapters
2.20 through 2.25 and the Deletion of the Water and Wastewater Monitoring Committee from the List of Council-Sanctioned Committees Item 7.4 Agenda Report - Boards and Commissions - Code Amendments Item 7.4 Attachment 1 - Ordinance No. 001-2023 - Amendments to Title 2 Chapters 2.20 to 2.26 - Clean Version Item 7.4 Attachment 2 - Ordinance No. 001-2023 - Amendments to Title 2 Chapters 2.20 to 2.26 - Redlined Version
7.5 Approve 2023 Appointment of Council Members to Other Agency Boards, Regional Commissions, and Committees - approve the proposed Council Member appointments to other agency boards, regional commissions, and regional committees for 2023.
Item 7.5 Agenda Report 2022 Council Appointments to Other Agency Boards Item 7.5 Attachment 1 - 2023 Council Member Appointments to Other Agency Boards 01-17-2023
7.6 Approve Reappointment of Two (2) Airport Advisor Commissioners - approve Mayor’s nomination to reappoint two (2) currently serving Commissioners to the Airport Advisory Commission (AAC).
Item 7.6 Agenda Report Reappointments to Various City Boards and Commissions Item 7.6 Attachment 1 - Butler, Bob - AAC - reapply
Item 7.6 Attachment 2 - Reinath, Michael - AAC - reapply
7.7 Possible Committee Formation - receive information from staff regarding the possible formation of a Committee.
Item 7.7 Agenda Report - Possible Committee Formation
7.8 Approve Five-Year Agreement for In-Car Camera (ICC) System for Police Vehicles - approve a five-year agreement with Axon Enterprise, Inc. for 12 in-car camera (ICC) systems; and provide direction to staff to reallocate available financial resources of approximately $41,164.04 (tax included) per year for a five-year budgetary commitment of $205,820.24.
Item 7.8 Agenda Report RVPD In-Car Camera ICCs
Item 7.8 Attachment 1 - Axon ICC Updated Quote (12 Fleet 3 Advanced) Item 7.8 Attachment 2 - Rio Vista PD Executive Quote Summary Item 7.8 Attachment 3 - Sole-Source Memo - Axon ICC
7.9 New Fire Station Project Update and Request to Solicit Qualifications for a Project Manager - authorize staff to prepare and solicit a Request for Qualifications (RFQ) for a person or professional consulting firm to provide Project Management services.
Item 7.9 Agenda Report - Fire Station Update
Item 7.9 Attachment 1 - L&H Preliminary Proposal to RV 9.21.2021 Item 7.9 Attachment 2 - RV Agenda Report 5.26.2022 CC Meeting Item 7.9 Attachment 3 - RV Fire Station 20 Year Loan
Item 7.9 Attachment 4 - RV Fire Station 40 Year Loan
7.10 (CONTINUED) Approve Transient Occupancy Tax (TOT) Funds Request in the amount of $26,397.69 from RioVision - adopt Resolution No. 2023-006, approving RioVision's request for reimbursement of expenses in the amount of $26,397.69 incurred during Calendar Year 2022.
Item 7.10 Agenda Report and Resolution RioVision TOT Funds Request Item 7.10 Attachment 1 - RioVision Letter and Invoices
7.11 RioVision Public Arts Project: Utility Box Painting - direct staff to move forward to implement the Utility Box Painting Project in conjunction with RioVision, and to authorize the City Manager to execute the necessary documents and approve and agreement in substantial form as the attachment entitled "Maintenance Agreement for Art in the City of Rio Vista with Caltrans," but with changes as directed the City Attorney.
Item 7.11 Agenda Report - RioVision Public Arts Project - Utility Box Painting January 17 2023 Item 7.11 Attachment 1 - Maintenance Agreement for Art in Rio Vision with Caltrans Item 7.11 Attachment 2 - HQ_Transportation Art _Proposal_01_21_2020_003 Item 7.11 Attachment 3 - Assignment and Transfer of Copyright and Waiver of Moral Rights in Artwork - M Nelson Item 7.11 Attachment 4 - Assignment and Transfer of Copyright and Waiver of Moral Rights in Artwork - Harvey Steinhaus Item 7.11 Attachment 5 - CalTrans Encroachment Permit TR0100 Signal Light Controls Western Entrance Utility Box Murals
8. INFORMATION ITEMS
9. REPORTS
9.1 City Manager
9.2 City Council
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS (FOR PRESSING MATTERS ONLY)
11. ADJOURNMENT
The next regularly scheduled City Council meeting is Tuesday, February 21, 2023 at 6:00 p.m.
Disclosable public records related to an open session item on a meeting agenda distributed by the City of Rio Vista to the Rio Vista City Council are available on the city's website & at City Hall for public review at 72 hours prior to a regular meeting and 24 hours prior to a special meeting or, in the event information is delivered to the Council less than 72 or 24 hours prior to an open meeting, as soon as it is so delivered. To arrange for alternative agenda document format or to arrange aid or services to modify or accommodate persons with a disability to participate in a public meeting contact the City Clerk 48 hours in advance of the meeting date by calling 707/374-6451. Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
CERTIFICATION OF POSTING: I, Jenifer Shult, CMC, Deputy City Clerk, declare that the foregoing AMENDED*
agenda for the January 17, 2023 Regular Meeting of the Rio Vista City Council was posted and available for review on January 10, 2023 on the city's website and at City Hall, One Main Street, Rio Vista, California, in accordance with Government Code §54954.2(a).