The City Council adopted Resolution No. 2022-037, finding a proclaimed state of emergency exists in the jurisdiction of the City related to the COVID-19 virus pandemic and that conditions of that emergency pose a threat to meeting attendees' health and safety such that City legislative body meetings may be held via teleconference pursuant to Government Code section 54953(e) so long as the City (1) posts notice and agendas as otherwise provided by the Brown Act and applicable law, (2) allows members of the public to access the meeting via call-in line or internet-based service line, (3) provides details on the agenda on how to access the meeting and give public comment, (4) provides an opportunity to comment pursuant to Government Code section 54954.3 and allows a reasonable amount of time during public comment for a person to register, login, and comment, and (5) monitors the call-in line and/or internet-based service line to ensure no disruption hinders access or ability to comment, if there is, take no action until public access is restored. The City is not required to provide a location to attend in-person. The City is complying with these requirements and taking all reasonable steps to ensure that any member of the public may attend, participate, and watch the City's legislative bodies conduct their business. The public may participate and provide public comment in person or via Zoom Meeting.
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Written comments that are received by 5:00 p.m. on the Monday before the Council meeting will be disseminated to the Council and made available to the public for review on the city's website. Please provide the agenda item number in the subject line of your email or letter.
Public comments will no longer be read into the record. Comments must be sent to [email protected]. If you do not have access to a computer, please contact Pam Caronongan at 707-37 4-6567, to make alternative arrangements to submit public comment.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 1 of 8
MEETING OF THE RIO VISTA CITY COUNCIL
CITY COUNCIL
MAYOR RONALD KOTT
VICE MAYOR WALT STANISH
COUNCIL MEMBER RICK DOLK
COUNCIL MEMBER SARAH DONNELLY
COUNCIL MEMBER EDWIN OKAMURA
BY TELECONFERENCE AND IN PERSON
MINUTES
1. CLOSED SESSION
None
REGULAR MEETING AGENDA
TUESDAY, JANUARY 17, 2023
6:00 P.M. - REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
2. CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE
Mayor Kott called the meeting to order at 6:00 p.m. PRESENT: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
ABSENT: None
3. PRESENTATIONS
None
4. PUBLIC COMMENT - See instructions on Page 1
Four (4) public comments were received. For public comment content, for any item on the agenda, view the video of the meeting available on the city's website http://riovistacity.comlmeeting-agenda-minutesl.
5. DISCLOSURE OF EX PARTE COMMUNICATIONS
City Council Members should disclose any communications they have had on the agenda items at this time.
No disclosure was made.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 2 of 8
6. CONSENT CALENDAR ITEMS
Zero (0) public comment was received . Motion by Council Member Okamura, second by Council Member Dolk and passed by the following roll call vote, Council approved all Consent Calendar items:
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish, and Mayor Kott
NOES: None
6.1 Approval of Minutes - Regular Meeting Minutes of December 20, 2022.
6.2 Revenue & Expenditure Fund Balance Report - Receive and file report for December 2022.
6.3 Budget & Audit Status Report - Receive and file report for December 2022.
6.4 Checks Register Report- Receive and file report for December 2022.
6.5 Monthly Report- Receive and file report for November 2022.
6.6 Reaffirm and Continue Adoption of Resolution No. 2022-037, finding and ratifying the Proclamation of a State of Emergency by Governor Gavin Newsom (March 4, 2020) as applicable in the City and authorizing teleconference meetings of legislative bodies of the City pursuant to the Ralph M. Brown Act- Brown Act Government Code Section 54953(E) with in-person option. This resolution shall be in effect through February 16, 2023.
6.7 Authorize the filing of a Notice of Completion (NOC) and Subsequent Acceptance of the 2022 Water Capital Improvement Project as Complete - adopt Resolution No. 2023-001, accepting the 2022 Water Capital Improvement Project and subsequent project acceptance by the City Manager.
6.8 Approve Fee Waiver Policy for Facility Use Permits and Events Permits - adopt Resolution No. 2023-002, approving the Facility Use and Events Permit Fee Waiver Policy.
6.9 Approve a Citywide User Fee Study Task Order with NBS and Authorize the City Manager to Execute All Documents - adopt Resolution No. 2023-003, approving a Task Order for the preparation of an update to the Citywide User Fees with NBS.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 3 of 8
6.10 Authorize the filing of a Notice of Completion (NOC) and Subsequent Acceptance of the 2020 and 2021 Water and Sewer Capital Improvement Project as Complete - adopt Resolution No. 2023-004, accepting the 2020 and 2021 Water and Sewer Capital Improvement Project and subsequent project acceptance by the City Manager.
6.11 Approve First (1 5 t) Amendment to the Agreement for Shared Medical Director Services - adopt Resolution No. 2023-005, approving the First (1 st) Amendment to the existing agreement for shared Medical Director Services between the cities of Rio Vista, Dixon, Vacaville, Fairfield, and The Permanente Medical Group, Inc. (Kaiser) and authorize the City Manager to execute any further amendments that are done solely for the purposes of reassigning a physician .
. 7. ACTION ITEMS
7.1 Accept the Fiscal Year (FY) 2021-22 Audited Financial Statements and Audit Report - accept the FY 2021-22 Audited Financial Statements and Audit Report as presented by Mann Urrutia Nelson, CPA & Associates LLP (MUN CPAs).
Erica Pastor, CPA, from Mun CPAs presented via Zoom Meetings before City Council regarding the FY 2021-22 Audited Financial Statements and Audit Report.
Zero (0) public comment was received . Motion by Vice Mayor Stanish, second by Council Member Oolk and passed by the following roll call vote, City Council accepted the FY 2021-22 Audited Financial Statements and Audit Report as presented by staff.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish, and Mayor Kott
NOES: None
7.2 Discuss and Provide Direction Regarding 2022 Base Rate Application Submittal Requested by Mt. Diablo Resource Recovery (MORR) - hear a presentation by staff and Consulting Group, Inc. (R3) relative to the requested rate increase by Mt. Oiablo Resource Recovery (MORR) and provide direction as deemed appropriate.
Rose Radford from R3 Consulting Group, Inc. as well as Sal Avila from MORR gave their respective presentations before the City Council.
Two (2) public comments were received .
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 4 of 8
7.3 Consider and Provide Recommendations for Fiscal Year 2022-2023 City Council Community Funding Requests (First Round) - consider the submitted funding requests and completed Scoresheet, and then providing funding recommendations to staff.
Zero (0) public comment was received. Motion by Council Member Stanish, second by Council Member Donnelly and passed by the following roll call vote, Council voted to approve the following funding amounts to Community Funding for the requesting agencies:
Awarded
Organization I Applicant Requested Amount per
Amount City Council
American Leqion Post 178 $9,484.50 $1,450.00
Delta Looptivitv $5,000.00 $50.00
Rio Vista Foundation $3,000.00 $1,350.00 Rio Vista Friends of the Library $1,650.00 $650.00 Rio Vision $3,000.00 $550.00
Society of St. Vincent De Paul - Saint $2,000.00 $2,550.00 Joseph Rio Vista Conference
Soroptimist International $2,500.00 $1,500.00
TOTAL $26,634.50 $8,100.00
There is $1,900 of City Council Community Funds left. This amount will be available for the next round scheduled to be awarded in June 2023.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.4 Waive the First Reading by Substitution of the Title and Introduce Ordinance No. 001-2023 Regarding Amendments to Title 2, Chapter
2.20 through 2.25 and the Deletion of the Water and Wastewater Monitoring Committee from the List of Council-Sanctioned Committees - introduce Ordinance No. 001-2023, an Ordinance of the City Council of the City of Rio Vista, amending Title 2 (Administration and Personnel) of the Rio Vista Municipal Code for the purpose of amending Chapter 2.20 (General Board, Committee and Commission Provision), Chapter 2.21 (Planning Commission), Chapter 2.23 (Airport Advisory Commission), Chapter 2.24 (Public Safety Oversight Commission, Chapter
2.25 (Park and Recreation Commission); and deleting Chapter 2.26 (Water and Wastewater Monitoring Committee).
One (1) public comment was received. Motion by Council Member Dolk, second by Vice Mayor Stanish and passed by the following roll call vote, Council approved the first reading by title only for Ordinance No. 001- 2023.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 5 of 8 AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.5 Approve 2023 Appointment of Council Members to Other Agency Boards, Regional Commissions, and Committees - approve the proposed Council Member appointments to other agency boards, regional commissions, and regional committees for 2023.
Two (2) public comments were received. Motion by Council Member Donnelly, second by Council Member Dolk and passed by the following roll call vote, City Council approved the 2023 Appointments of Council Members to Other Agency Boards, Regional Commissions, and Committees.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.6 Approve Reappointment of Two (2) Airport Advisory Commissioners - approve Mayor's nomination to reappoint two (2) currently serving Commissioners to the Airport Advisory Commission (AAC).
Zero (0) public comment was received. Motion by Vice Mayor Stanish, second by Council Member Okamura and passed by the following roll call vote, City Council approved the reappointment of two (2) Airport Advisory Commissioners. AYES: Council Members Dolk, Donnelly, Okamura, VM Stanish, and Mayor Kott
NOES: None
7. 7 Possible Committee Formation - receive information from staff regarding the possible formation of a Committee.
Zero (0) public comment was received.
City Council directed staff that a standing committee will be formed, and for staff to facilitate the process of filling three (3) committee member positions.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 6 of 8
7.8 Approve Five-Year Agreement for In-Car Camera (ICC) System for Police Vehicles - approve a five-year agreement with Axon Enterprise, Inc. for 12 in-car camera (ICC) systems; and provide direction to staff to reallocate available financial resources of approximately $41,164.04 (tax included) per year for a five-year budgetary commitment of $205,820.24.
Zero (0) public comment was received. Motion by Council Member Donnelly, second by Council Member Dolk and passed by the following roll call vote, City Council approved the five-year agreement for in-car camera (ICC) system for police vehicles.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.9 New Fire Station Project Update and Request to Solicit Qualifications for a Project Manager - authorize staff to prepare and solicit a Request for Qualifications (RFQ) for a person or professional consulting firm to provide Project Management services.
Fire Chief Armstrong provided an update before City .Council.
Public comment was or was not received. Motion by Council Member Okamura, second by Council Member Dolk and passed by the following roll call vote, City Council approved for staff to prepare and solicit a RFQ for an individual or professional consulting firm to provide Project Management services.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.10 Approve Transient Occupancy Tax (TOT) Funds Request in the amount of $26,397.69 from Rio Vision - adopt Resolution No. 2023-006, approving RioVision's request for reimbursement of expenses in the amount of $26,397.69 incurred during Calendar Year 2022.
One (1) public comment was received. Proposed Resolution No. 2023- 006 was not adopted.
Consensus made by City Council to continue discussions regarding this matter at the next regular City Council meeting, to give opportunity for more local community organizations to submit requests for reimbursement of expenses.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 7 of 8
7.11 RioVision Public Arts Project: Utility Box Painting - direct staff to move forward to implement the Utility Box Painting Project in conjunction with RioVision, and to authorize the City Manager to execute the necessary documents and approve an agreement in substantial form as the attachment entitled "Maintenance Agreement for Art in the City of Rio Vista with Caltrans," but with changes as directed the City Attorney.
One (1) public comment was received. Motion by Vice Mayor Stanish, second by Council Member Okamura and passed by the following roll call vote,
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish, and Mayor Kott
NOES: None
8. INFORMATION ITEMS
None
9. REPORTS
At this point in the meeting, the City Council receives information-only reports or comments on jurisdictional matters from those listed below:
9.1 City Manager
9.2 City Council
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS (FOR PRESSING
MATTERS ONLY)
The following future agenda items were approved by the majority of the Council:
1. A future agenda item regarding bioswhales.
11. ADJOURNMENT
Mayor Kott adjourned the meeting at 8:35 p.m. Pam Caronongan, ce,t, City Clerk The next regularly scheduled City Council meeting is Tuesday, February 21, 2023 at 6:00 p.m.
Rio Vista City Council Meeting of January 17, 2023 Minutes Page 8 of 8