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Written comments that are received by 5:00 P.M. on the Monday before the Council meeting will be disseminated to the Council and made available to the public for review on the City's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to [email protected]. If you do not have access to a computer, please contact Pam Caronongan at 707-374-6567, to make alternative arrangements to submit public comment.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 1 of 12
REGULAR MEETING OF THE RIO VISTA CITY COUNCIL
CITY COUNCIL
MAYOR RONALD KOTT
VICE MAYOR WALT STANISH
COUNCIL MEMBER RICK DOLK
COUNCIL MEMBER SARAH DONNELLY
COUNCIL MEMBER EDWIN OKAMURA
BY TELECONFERENCE AND IN PERSON
MINUTES
TUESDAY, JUNE 20, 2023
6:00 P.M. - REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
1. CLOSED SESSION
None
2. CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE
Mayor Kott called the meeting to order at 6:00 P.M.
PRESENT: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
ABSENT: None
3. PRESENTATIONS
6.1 Pride Month - Proclamation
Mayor Kott presented the proclamation for Pride Month to Vice Mayor Stanish, the latter accepting the proclamation on behalf of the Lesbian, Gay, Bisexual, Transgender, Questioning, and Others (LGBTQ+) community.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 2 of 12
4. PUBLIC COMMENT (Time Limit - 5 minutes per speaker)
One (1) public comment was received. Two (2) written public comments were received as well.
5. DISCLOSURE OF EX PARTE COMMUNICATIONS
City Council Members should disclose any communications they have had on applicable agenda items at this time.
Zero (0) disclosure was made.
6. CONSENT CALENDAR ITEMS
Item 6.14 was pulled for separate discussion/action. Zero (0) public comment was received. Motion by Council Member Okamura, second by Vice Mayor Stanish and passed by the following roll call vote, Council approved all remaining Consent Calendar items:
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
6.1 Approval of Minutes - Special Meeting Minutes of May 15, 2023 and Regular Meeting Minutes of May 16, 2023.
6.2 Revenue & Expenditure Fund Balance Report - Receive and file report for May 2023.
6.3 Budget & Audit Status Report- Receive and file report for May 2023.
6.4 Checks Register Report - Receive and file report for May 2023.
6.5 Monthly Report- Receive and file report for April 2023.
6.6 Water Pipe and Well Discharge Bypass Pipe Emergency Repairs Project at Well 9 - Adopt Resolution No. 2023-034, authorizing the filing of the Notice of Completion (NOC) for the emergency repairs for The Water and Well Discharge Pipe at Well 9 Project and subsequent project acceptance by the City Manager.
This project was exempt pursuant to California Environmental Quality Act (CEQA), per Section 15301, Class 1, Existing Facilities, (b) Operation/Maintenance or minor alteration of existing utility systems and/or facilities involving negligible or no expansion of use.
6. 7 Pyrethroid Management Plan - Adopt Resolution No. 2023-035, approving the Pyrethroid Management Plan.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 3 of 12
6.8 Brann Ranch CEQA Consultant Agreement - Adopt Resolution No. 2023-036, approving a consultant contract with Ascent Environmental, Inc. to prepare the California Environmental Quality Act (CEQA) analysis for the Brann Ranch Project.
There are no environmental considerations with the awarding of a consultant contract for CEQA analysis services. The purpose of this agreement is the preparation of an environmental analysis of the Brann Ranch project and conducting such analysis does not have the potential to result in environmental impacts.
6.9 Gann Appropriation Limit - Adopt Resolution No. 2023-037, approving the appropriations limit for Fiscal Year (FY) 2023-24 at $19,510,562 as required by the California Constitution Gann Appropriation Limit.
6.10 Investment Policy - Adopt Resolution No. 2023-038, adopting the City's Investment Policy for Fiscal Year 2023-024.
6.11 Notice of Completion (NOC) for the Promenade Park Tension Shade Sail Structure Installation Project at Promenade Park - Adopt Resolution No. 2023-039, authorizing the filing of a Notice of Completion (NOC) for the Promenade Park Tension Shade Sail Structure Installation Project and subsequent project acceptance by the City Manager.
This project is exempt pursuant to the California Environmental Quality Act (CEQA) per section 15301, class 1, (c), minor alteration of existing public facilities with no expansion of use.
6.12 $40,000 Grant from California Automated Permit Processing (CalAPP) -
. Adopt Resolution No. 2023-040, accepting a $40,000 grant, appropriating funds to the City's Fiscal Year (FY) 2022-23 General Fund - Building Budget, and authorizing the City Manager to execute the necessary grant documents.
6.13 PAPI and REIL Notice of Completions (NOC) - Adopt Resolution No. 2023-041 , which authorizes the filing of a Notice of Completion (NOC) for the PAPI and REIL Construction Project and subsequent project acceptance by the City Manager.
This is a project as defined by CEQA. The environmental is considered to be a Categorical Exemption, Class 2: Replacement or reconstruction project. The project is exempt from additional environmental requirements.
6.14 Interim City Manager Contract Amendment Adopt Resolution No. 2023 046, approving the Second Amendment to the Interim City Manager Agreement with Phil Carter, extending the term to July 7, 2023 and authorizing expenditure of up to $9,423 on compensation for the extended Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 4 of 12 , I
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6.15 Approve Closeout Analysis Report for Reassessment District 2007-1 R (River View Point) - Adopt Resolution No. 2023-047, declaring the remaining redemption fund balance to be surplus, ordering the disposition of such surplus, and approving the closeout analysis report prepared by NBS for the Reassessment District 2007-1 R (River View Point).
MAYOR KOTT DIRECTED PULLED CONSENT CALENDAR ITEMS TO BE CONSIDERED AT THIS POINT IN THE MEETING:
6.14 Interim City Manager Contract Amendment - Adopt Resolution No. 2023-046, approving the Second Amendment to the Interim City Manager Agreement with Phil Carter, extending the term to July 7, 2023 and authorizing expenditure of up to $9,423 on compensation for the extended term.
Item 6.14 was pulled for separate discussion/action. City Attorney Mona Ebrahimi provided a brief report before City Council.
Zero (0) public comment was received. Motion by Council Member Donnelly, second by Vice Mayor Stanish and passed by the following roll call vote, Council approved all remaining Consent Calendar items:
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7. ACTION ITEMS
7.1 Public Hearing: Fire Code Adoption by Reference - Introduce and waive the first reading of Ordinance No. 004-2023 - an ordinance of the City Council of the City of Rio Vista adopting by reference the 2022 edition of the California Fire Code (CFC) with local amendments added by repealing and replacing Chapter 8.20 of the Rio Vista Municipal Code.
Fire Chief Jeffrey Armstrong provided a report to City Council.
Mayor Kott opened the public hearing at 6: 19 p.m. One (1) public comment was received.
Mayor Kott closed the public hearing at 6:20 p.m.. Motion by Council Member Dolk, second by Council Member Okamura and passed by the following roll call vote, Council approved the first reading by title only for Ordinance No. 004-2023.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 5 of 12
7.2 Public Hearing: Budget Adoption - Adopt Resolution No. 2023-042, approving and adopting the budget for Fiscal Year (FY) 2023-24.
Interim City Manager Phil Carter facilitated the discussion and presented regarding the Proposed Budget for Fiscal Year (FY) 2023-24 with Finance Director Jen Lee and Public Works Director Robin Borre.
Along with the items originally presented in the Proposed Budget, the following items were also discussed:
1. Staff will work with the Rio Vista Sharks so that the City Pool could remain open and operational from Memorial Day weekend to Labor Day weekend, seven (7) days a week, from morning to evening. Pool hours will be adjusted once school returns, with the pool opening during afterschool hours during the weekdays (4:00 p.m. to 7:00 p.m. and on the weekends.
2. Per City Council, the Community Center renovations would be postponed.
3. Staff recommended to City Council not to downgrade Park and Recreation Manager to a lower-level position since the cost difference is minimal.
The following were proposed budget adds:
Budget "add" item Estimated
Amount*
4th of July 2024 $30,000
2023 Pool Season via Sharks $45,000
2024 Pool Season via Sharks $65,000
Community Center Renovation $109,000
*Based on pref iminary estimates
Since the estimates provided by staff were preliminary, City Council directed staff to do the following:
1. Staff to research and provide an estimate for the Community Center renovations. Public Works Director Borre proposed that staff can return before City Council with its report during the mid-year budget process or earlier.
2. Staff to continue negotiations with the Rio Vista Sharks and to return before City Council with the amended agreement.
Mayor Kott opened the public hearing at 6:46 p.m. Six (6) public comments were received.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 6 of 12 Mayor Kott closed the public hearing at 6:59 p.m. Motion by Council Member Okamura, second by Council Member Donnelly and passed by the following roll call vote, Council adopted Resolution No. 2023-042 which approved the Proposed Budget for Fiscal Year (FY) 2023-24 with modifications mentioned above.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.3 Memorandum of Agreement between the City of Rio Vista and the Solano County Sheriff's Office for Law Enforcement Services - Adopt Resolution No. 2023-043, approving the Memorandum of Agreement for Law Enforcement Services with the County of Solano in the amount of $10,055,148 for a three-year (3-year) period.
Interim City Manager Carter and City Attorney Ebrahimi led the discussion regarding the Memorandum of Agreement (MOU).
Zero (0) public comment was received. Motion by Council Member Dolk, second by Vice Mayor Stanish and passed by the following roll call vote, Council adopted Resolution No. 2023-043.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.4 RioVision Fire Hydrant Art Project - Adopt Resolution No. 2023-044, approving a proposed public art project to paint five (5) fire hydrants within Rio Vista.
The proposed project is exempt from review under the California Environmental Quality Act, Public Resources Code section 21000 et seq. ("CEQA"), pursuant to CEQA Guidelines section 15061(b)(3) (common sense exemption) that establishes CEQA only applies to projects which have the potential for causing a significant effect on the environment. The Fire Hydrant Art Project involves the painting of five hydrants in the community. Due to the scope of this project and the aesthetic benefits that will result, this project will not have the potential to result in a significant effect on the environment and therefore the project is not subject to CEQA.
Paul Junker, Contract Planner from lnterwest Group, presented via Zoom before City Council.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 7 of 12 Two (2) public comments were received. Motion by Vice Mayor Stanish, · second by Council Member Okamura and passed by the following roll call vote, Council adopted Resolution No. 2023-044.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7.5 Automated License Plate Reader (ALPR) Flock Safety Camera Contract Renewal - Adopt Resolution No. 2023-045, approving the fiveyear (5-year) contract renewal with Flock Group, Inc., for five (5) ALPD Flock Safety cameras with changes to agreement, as negotiated by City Attorney.
Police Chief Mazer provided a report before City Council regarding the renewal of the agreement with Flock Group, Inc. Staff provided clarification and answers to City Council questions.
One (1) public comment was received. Motion by Council Member Okamura, second by Council Member Donnelly and passed by the following roll call vote, Council adopted Resolution No. 2023-045.
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
7 .6 City of Benicia Sales Tax Limit Letter of Support - Consider and authorize Mayor Kott to sign and deliver a letter of support per the City of Benicia's request to support their desire to have the State legislature pass special legislation to increase the statutory sales tax limit of 9.25% to 9. 75% in Solano County.
Interim City Manager Carter and Mayor Kott respectively provided reports regarding the City of Benicia's request for a Sales Tax Limit Letter of Support.
Zero (0) public comment was received. Motion by Council Member Okamura, second by Council Member Donnelly and passed by the following roll call vote,
AYES: Council Members Dolk, Donnelly, Okamura, Vice Mayor Stanish and Mayor Kott
NOES: None
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 8 of 12
7.7 City Council Conflict Policy - Consider and provide staff direction regarding drafting a policy that would govern the circumstances under which the City Council would be allowed to use the "legally required" participation exception as stated in the Political Reform Act (PRA). The exception allows otherwise disqualified public officials to participate in making a decision when their participation is legally required.
City Attorney Ebrahimi provided the report and led the discussion regarding the City Council Conflict Policy which presented options for City Council to consider.
City Council directed staff to utilize Option Two (2) of the staff report as a starting point / foundation and report back before City Council with a draft City Council Conflict Policy.
City Council further directed staff to include within the draft policy an option to utilize the California Fair Political Practices Commission (FPPC) as an additional resource if foresight and time permit.
One (1) public comment was received.
No motion was made for this agenda item.
7.8 Groundwater Recharge - Receive information which summarizes the series of report previously provided to the City Council regarding groundwater recharges strategies and affirm the proactive steps that staff is making to maintain the sustainability of the City's groundwater supply.
City Attorney Ebrahimi provided the summary report regarding groundwater recharge.
Zero (0) public comment was received.
No motion was made for this agenda item.
7.9 Appointments to the Public Safety Oversight Commission (PSOC) and the Municipal Rates and Utilities Committee (MRUC) - Consider and approve Mayor Kott's recommendation of one (1) appointment to the Public Safety Oversight Commission (PSOC) and one (1) appointment to the Municipal Rates and Utilities Committee (MRUC).
Public Safety Oversight Commission {PSOC)
Mayor Kott recommended Jim McCracken for the Commission appointment.
The majority of the City Council recommended appointing Rich Lynn for the Commission appointment.
Zero (0) public comment was received.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 9 of 12 In re: Jim McCracken (Nomination)
Motion by Mayor Kott, second by Vice Mayor Stanish to approve the appointment of Jim McCracken for the Public Safety Oversight Commission (PSOC) vacancy. The motion failed by the following roll call vote, AYES: Vice Mayor Stanish and Mayor Kott
NOES: Council Members Dolk, Donnelly, and Okamura
In re: Rich Lynn {Nomination)
Motion by Council Member Okamura, second by Council Member Donnelly to approve the appointment of Rich Lynn for the Public Safety Oversight Commission (PSOC) vacancy. The motion passed by the following roll call vote,
AYES: Council Members Dolk, Donnelly, and Okamura
NOES: Vice Mayor Stanish and Mayor Kott
Municipal Rates Utilities Committee (MRUC)
Mayor Kott recommended Hector De La Rosa for the Committee appointment.
Three (3) public comments were received.
Motion by Mayor Kott, second by Council Member Okamura to approve the appointment of Hector De La Rosa for the Municipal Rates Utilities Committee (MRUC) vacancy. The motion passed by the following roll call vote,
AYES: Mayor Kott, and Council Members Dolk, Donnelly, and Okamura
NOES: Vice Mayor Stanish
Mr. De La Rosa provided public comment and thanked City Council for the appointment.
8. INFORMATION ITEMS
None
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 10 of 12
9. REPORTS
At this point in the meeting, the City Council receives information-only reports or comments on jurisdictional matters from those listed below:
9.1 City Manager
Interim City Manager Carter reported that the California Department of Housing and Community Development (HCD) informed the City on June 19, 2023 (a City holiday) to make additional modifications to the Housing Element. The imposed deadline to complete the modifications and send back the revised Housing Element document to HCD was also on June 19, 2023.
Interim City Manager Carter further informed City Council that the modifications requested HCD were minor, and that he informed HCD that the modifications must undergo Planning Commission and City Council review with the meetings being properly noticed as Public Hearings. The public hearing will be heard before the Planning Commission in early July and before City Council on July 18, 2023.
9.2 City Council
In re: CAP Solano/ Coordinated Entry
Council Member Okamura reported that CAP Solano has been working with Coordinated Entry - a group that works with service organizations throughout the County to assist the unhoused and nearly-unhoused to advise them on available resources.
Coordinated Entry is scheduled to be present in the City once a month.
As of this month, Coordinated Entry will be in the City on Thursday, June 22, 2023 at Saint Joseph's Catholic Church from 9:00 a.m. to 1 :00 p.m.
Coordinated Entry will also coordinate with the Police Department to conduct outreach with the City's unhoused population.
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS (FOR PRESSING
MATTERS ONLY)
The following future agenda items were approved by the majority of the Council:
1. A future agenda item regarding the amendments to the Shark Agreement, formalizing the amendments as directed by City Council.
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 11 of 12
2. A future agenda item for the Planning Commission to explore reducing the City's carbon footprint via provisions for new construction projects that 10% of materials used should be recycled, sustainable, and/or repurposed.
3. A future agenda item regarding Caltrans and the safety of the crossing.
4. A future agenda item regarding signage at the top of Main Street in the triangle.
11. ADJOURNMENT
The next regularly scheduled City Council meeting is Tuesday, July 18, 2023 at 6:00 p.m.
Mayor Kott adjourned the meeting at 8:26 p.m.
Pam Caronongan, C
Rio Vista City Council Regular Meeting of June 20, 2023 Minutes Page 12 of 12