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Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 1 of 8
REGULAR MEETING OF THE RIO VISTA CITY COUNCIL
CITY COUNCIL
MAYOR RONALD KOTT
VICE MAYOR EDWIN OKAMURA
COUNCIL MEMBER RICK DOLK
COUNCIL MEMBER SARAH DONNELLY
COUNCIL MEMBER WALT STANISH
BY TELECONFERENCE AND IN PERSON
MINUTES
TUESDAY, MAY 7, 2024
4:30 P.M. - CLOSED SESSION
6:00 P.M. - REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
1. CLOSED SESSION
1 .1 Conference with Labor Negotiator pursuant to Government Code Section §54956.9.
City Designated Representative: Kristina Miller, City Manager Employee Organization: Office and Professional Employees International Union Local 29 (OPEIU)
MOU Expiration Date: June 30, 2024
1.2 Conference with Labor Negotiator pursuant to Government Code Section §54956.9.
City Designated Representative: Kristina Miller, City Manager Employee Organization: Office and Professional Employees International Union, Local 29 Mid-Management (OPEIU)
MOU Expiration Date: June 30, 2024
1.3 Conference with Labor Negotiator pursuant to Government Code Section §54956.9.
City Designated Representative: Kristina Miller, City Manager Employee Organization: Rio Vista Professional Firefighters' Association MOU Expiration Date: June 30, 2024
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 2 of 8
2. · CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE - CLOSED
SESSION REPORT
Mayor Kott called the meeting to order at 6:00 p.m.
PRESENT: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
ABSENT: None
Mayor Kott announced that staff was given direction regarding the closed session items 1.1, 1.2, and 1.3.
3. PRESENTATIONS
3.1 Proclamation - Month of May 2024 as Asian Pacific American Month Mayor Kott presented the proclamation certificate for Asian American and Pacific Islander Heritage (AAPI) Month to Chris Quan, Dr. Thomas Gong, and Anne Jacobs.
4. PUBLIC COMMENT (Time Limit - 5 minutes per speaker)
Three (3) public comments were received.
5. DISCLOSURE OF EX PARTE COMMUNICATIONS
City Council Members should disclose any communications they have had on applicable agenda items at this time.
No disclosures were made.
6. CONSENT CALENDAR ITEMS
Item 6.4 and 6.7 were pulled for separate discussion/action.
Zero (0) public comment was received.
Motion by Council Member Dolk, second by Council Member Stanish and passed by the following roll call vote, Council approved all remaining Consent Calendar items:
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
6.1 Approval of Minutes -Regular Meeting Minutes of April 16, 2024.
6.2 Monthly Report - Receive and file report for March 2024.
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 3 of 8
6.3 Consolidate General Municipal Election for City Officials and Establish Policies for Candidate Statements - Adopt Resolution No. 2024-032, requesting consolidation of the November 5, 2024 Municipal Election for City officials with the statewide general election, and establish policies for candidate statements.
6.4 Appro'le the Road Repair and Accountability Act of 2017 (SB1) Project Lists for Fiscal Year 2024 2025, and Authorize Submittal to the California Transportation Commission Adopt Resolution No. 2024 033, approving the project lists for the Road Repair and Accountability Act of 2017 for the Fiscal Year 2024 2025, and authorizing submittal of reports and lists to the California Transportation Commission.
6.5 Authorize the Filing of a Notice of Completion (NOC) and Subsequent Acceptance of the Highway Safety Improvement Program (HSIP) Cycle 10 Grant Funded Pedestrian Crossing Project as Complete - Adopt Resolution No. 2024-034, authorizing the filing of an NOC for HSIP Cycle 10 Grant Funded Pedestrian Crossings project and subsequent project acceptance by the City Manager.
6.6 Approve Updated Documents for the Rio Vista Airport related to the Rules and Regulations, Key Fob, and Parking Placard Application.
The Key Fob Agreement Non-Tenant, the Parking Placard Agreement and Authorize the Public Works and Community Development Director to Execute said Agreements -Adopt Resolution No. 2024-035, approving the updated Rules and Regulations, the Key Fob Application and Parking Placard Application, the Key Fob Agreement Non-Tenant, and the Parking Placard Agreement, and authorize the Public Works and Community Development Director to execute said agreements.
6.7 Appro'le the Purchase and Installation of Filter Media for the Well 10 Arsenic Treatment Facility Adopt Resolution No. 2024 036, approving the purchase and installation of filter media for the VVell 10 Arsenic Treatment Facility in the amount of $238,000.00.
6.8 Authorize the Award of a Consultant Services Agreement to Air Exchange of Fairfield for the Procurement and Installation of a Source Capture Vehicle Exhaust Removal System - Adopt Resolution No. 2024-037, authorizing the award of a Consultant Services Agreement to Air Exchange of Fairfield in an amount not to exceed $65,452.51 for the procurement and installation of a source capture vehicle exhaust removal system in accordance with the acceptance of the March 2021 Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG).
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 4 of 8
MAYOR KOTT DIRECTED PULLED CONSENT CALENDAR ITEMS TO BE CONSIDERED AT THIS POINT IN THE MEETING:
6.4 Approve the Road Repair and Accountability Act of 2017 (581) Project Lists for Fiscal Year 2024-2025, and Authorize Submittal to the California Transportation Commission - Adopt Resolution No. 2024- 033, approving the project lists for the Road Repair and Accountability Act of 2017 for the Fiscal Year 2024-2025, and authorizing submittal of reports and lists to the California Transportation Commission.
Public Works Director Robin Borre provided a presentation regarding the above agenda item. Public Works Director Borre also responded to inquiries and requests for clarification from City Council.
Two (2) public comments were received. Motion by Vice Mayor Okamura, second by Council Member Dolk and passed by the following roll call vote, Council adopted Resolution No. 2024-033.
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
6.7 Approve the Purchase and Installation of Filter Media for the Well 10 Arsenic Treatment Facility -Adopt Resolution No. 2024-036, approving the purchase and installation of filter media for the Well 10 Arsenic Treatment Facility in the amount of $238,000.00.
Public Works Director Borre provided a presentation regarding the above agenda item. Public Works Director Borre also responded to inquiries and requests for clarification from City Council.
One (1) public comment was received. No motion was made for the agenda item.
Due to absence of a motion, City Council did not adopt Resolution No. 2024-036.
7. ACTION ITEMS
7.1 Consider Awarding the 2023-2024 Rio Vista Student Scholarship - Adopt Resolution No. 2024-038, thereby aw_arding the 2023-2024 Rio Vista Student Scholarship in the amount of $1,000 to applicant Forrest Drury.
City Manager Kristina Miller provided a presentation before City Council.
City Manager Miller also responded to inquiries and requests for clarification from City Council.
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 5 of 8 Zero (0) public comment was received. Motion by Council Member Stanish, second by Vice Mayor Okamura and passed by the following roll call vote, Council adopted Resolution No. 2024-038.
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
7.2 Consider the Placement of a Transient Occupancy Tax (TOT) Measure on the November 2024 General Election - Consider directing staff to proceed with the necessary steps to place a Transient Occupancy Tax (TOT) Measure on the November 2024 General Election.
Council Member Donnelly, due to her ownership of a property in the City that is subject to TOT, recused herself from this agenda item.
City Manager Miller provided a presentation before City Council. City Manager Miller also responded to inquiries and requests for clarification from City Council.
Two (2) public comments were received.
Motion by Council Member Stanish. No second was made. Motion fai led.
Before moving on to the next agenda item, Council Member Donnelly returned to the Council Chambers.
7.3 Consider the Economic Development Fund Ad-Hoc Committee's Recommendation of Awarding Matching Grant Funds to Sam's Custom Cakes and Catering and Rio Vista Bakery - Adopt Resolution No. 2024-039, thereby memorializing the awards of matching grant funds to Sam's Custom Cakes and Catering and Rio Vista Bakery in amounts to be determined, totaling up to $11,707.
Council Member Donnelly, Council Member Stanish, and Vice Mayor Okamura declared that they need to recuse themselves from the agenda item, due to the proximity of their respective businesses to Sam's Custom Cakes and Catering and the Rio Vista Bakery.
To reconstitute a quorum of the City Council, City Attorney Ebrahimi guided the Council through the process of "reviving" one member from recusal.
Vice Mayor Okamura was "revived" from recusal and Council Member Donnely and Council Member Stanish remained recused.
City Manager Miller provided a presentation before City Council. City Manager Miller also responded to inquiries and requests for clarification from City Council.
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 6 of 8 City Council directed staff to determine via proration the funds to be awarded to Sam's Custom Cakes and Catering and Rio Vista Bakery, with the prorated-based award amounts to be reflected via modifications to draft Resolution No. 2024-039.
One (1) public comment was received. Motion by Council Member Dolk, second by Vice Mayor Okamura and passed by the following roll call vote, City Council adopted Resolution No. 2024-039 with modifications as directed by City Council.
AYES: Council Member Dolk, Vice Mayor Okamura and Mayor Kott NOES: None
RECUSED: Council Members Donnelly and Stanish
After the vote, Council Members Donnelly and Stanish returned to the dais.
8. INFORMATION ITEMS
None
9. REPORTS
9.1 City Manager
City Manager Miller shared the following with the City Council:
1. The General Plan Working Group (GPWG) concuded their regular meetings.
Subsequent GPWG meetings would be special meetings as determined by the GPWG to review the final draft of the General Plan.
Two community workshops will be held on June 6, 2024 to review the draft General Plan update.
9.2 City Council
1. Council Member Stanish commented favorably regarding the Sheepdog Trials that transpired on May 4, 2024.
2. Council Member Stanish noted that the recent volume of Discover Rio Vista magazine has an article regarding mosquitoes.
3. Vice Mayor Okamura shared about the Rio Vista Downtown Association's River Rumble on May 4, 2024.
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 7 of 8
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS
The following future agenda items were approved by the majority of the Council:
1. A future agenda item to revisit the agreement between the City and Youth Services, and explore the possibility for the larger space at the City's Youth Center to also be used by other community services organizations in the City.
11. ADJOURNMENT
The next regularly scheduled City Council meeting is Tuesday, May 21, 2024, at 6:00 p.m.
There will be a special City Council meeting on Wednesday, May 15, 2024, at 5:00 p.m. - Budget Study Session re: Public Works, Recreation, and Capital Improvement Program (CIP) budgets.
There will be a special City Council meeting on Wednesday, May 22, 2024, at 5:00 p.m. - Budget Study Session re: Operating, Police, and Fire budgets.
Mayor Kott adjourned the meeting at 7: 19 p.m.
Pam Caronongan, CM~ ity Clerk
Regular Meeting: Rio Vista City Council - May 7, 2024 Minutes Page 8 of 8