The public may participate and provide public comments in person or via Zoom Meeting.
Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is quorum at the meeting.
One Tap Mobile: +16699006833,,98631154749# US (San Jose) Dial by your location: +1 669 900 6833 US (San Jose)
Meeting ID: 986 3115 4749
Weblink:
https://zoom.us/j/98631154749
Written comments that are received by 5:00 p.m. on the Monday before the Council meeting will be disseminated to the Council and made available to the public for review on the City's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to [email protected]. If you do not have access to a computer, please contact Pam Caronongan at 707-37 4-6567, to make alternative arrangements to submit public comment.
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 1 of 7
RIO VISTA CITY COUNCIL
MAYOR RONALD KOTT
VICE MAYOR EDWIN OKAMURA
COUNCIL MEMBER RICK DOLK
COUNCIL MEMBER SARAH DONNELLY
COUNCIL MEMBER WALT STANISH
SPECIAL MEETING-BY TELECONFERENCE AND IN PERSON
MINUTES
WEDNESDAY, MAY 22, 2024
5:00 P.M. - SPECIAL MEETING - BUDGET WORKSHOP
(OPERATING / POLICE / FIRE)
CITY HALL COUNCIL CHAMBERS
ONE MAIN STREET
RIO VISTA, CALIFORNIA 94571
1. CALL TO ORDER - ROLL CALL/ PLEDGE OF ALLEGIANCE
Mayor Kott called the meeting to order at 5:00 p.m.
PRESENT: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
ABSENT: None
2. PUBLIC COMMENT (Time Limit - 5 minutes per speaker) - Public comment is limited to only those items listed on this agenda. Government Code Section 54954.J(a)
Zero (0) public comment was received.
3. DISCLOSURE OF EX PARTE COMMUNICATIONS
City Council Members should disclose any communications they have had on the agenda items at this time.
Vice Mayor Okamura disclosed during the discussion on Item 5.4 that he had communications with Park and Recreation Vice Chair Dan Schindler regarding the community gardens.
4. CONSENT CALENDAR ITEMS
None
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 2 of 7
5. ACTION ITEMS
BUDGET WORKSHOPS
5.1 OPERATIONS/ OPERATING BUDGET AND DEPARTMENTAL GOALS - Review, discuss, and provide direction on City's Operating Budget and Departmental Goals (Fiscal Year 2024-25).
Finance Director Jen Lee discussed the following topics during the presentation regarding the City's operating budget:
1. Overall total proposed budget for Fiscal Year 2024-25
2. General Fund Budget and Fund Balances
3. General Fund Revenue analysis
4. Community Funding
5. General Fund Expenditure - Significant Items
6. Pension / Other Post-Employment Benefits (OPEB) and Other Allocated Expenditures
7. General Fund Deficit
8. American Rescue Plan Act of 2021 (ARPA) Update
9. Funding Sources - Unfunded Projects
City Manager Kristina Miller, Finance Director Lee, Police Chief Jon Mazer, Fire Chief Adam Pfenning, and Public Works Director Robin Borre responded to City Council inquiries and requests for clarification.
5.2 POLICE - Review, discuss, and provide direction on City's Police Department budget (Fiscal Year 2024-25).
Police Chief Mazer discussed the following topics during the presentation regarding the City's Police Department budget:
1. Mobile Data Computers (MDCs) wherein 14 out of 14 department laptops are already out of warranty.
2. Patrol Cars Update
3. Police Vehicle Inventory
4. Obvio Artificial Intelligence (Al) Traffic Camera System
5. Police Facility
City Manager Miller, Finance Director Lee, Police Chief Mazer, and Public Works Director Borre responded to City Council inquiries and requests for clarification.
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 3 of 7
5.3 FIRE - Review, discuss, and provide direction on City's Fire Department budget (Fiscal Year 2024-25).
Fire Chief Adam Pfenning discussed the following topics during the presentation regarding the City's Fire Department budget:
1. Current Department Operations
2. Response Times
3. "Overlapping" Calls
4. Current Projects
5. Budget as of May 1, 2024 - Fiscal Year 2023-24
6. Employee Recruitment and Retention
7. Addressing Growth and Service Demands
8. Options for Addressing Growth and Service Demands - Staffing Models
9. Additional Staffing versus Overtime
10. Continuing Departmental Considerations 11. Staffing Models/Options - once new fire station is operational 12. Future possible funding sources 13. Fire Department's future.
City Manager Miller, Finance Director Lee, Police Chief Mazer, Fire Chief Pfenning, and Public Works Director Borre responded to City Council inquiries and requests for clarification.
Per City Council consensus, Mayor Kott called for a 10-minute recess.
5.4 DISCUSS CITY COUNCIL DIRECTION - Review, discuss, and provide staff direction on items discussed during the May 15, 2024 Budget Study Session / Special Meeting and the May 22, 2024 Budget Study Session / Special Meeting.
After the 10-minute recess, City Manager Miller, Finance Director Lee, and Public Works Director Borre continued the budget discussion regarding the following topics with the goal of seeking City Council direction:
1. Replacement and Improvement Reserves - General Fund
2. Use and Allocation - One Percent (1%) Increase in City's Sales Tax
3. General Fund Deficit
4. Funding Sources - Unfunded Projects
5. Fund Balance - Water and Beach Sewer (Update from GIP Study Session)
City Manager Miller, Finance Director Lee, and Public Works Director Borre responded to City Council inquiries and requests for clarification.
A total of six (6) public comments were received for Item 5.1, 5.2, and 5.3.
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page4of7 The City Council considered all matters discussed during the May 15, 2024 and the May 22, 2024 City Council Special Meetings/Budget Study Sessions. Consensus was made, and City Council provided recommendation I direction to staff regarding:
1. For Measure O and the 1 % Sales Increase - To maintain public trust and support, for the City to establish a committee to monitor that monies are spent appropriately from these respective revenue streams.
Should the 1 % Sales Increase pass, City Council and staff would revisit the proposed cuts as mentioned below on Item 2 (see directly below).
2. To address the proposed General Fund budget deficit of ($927,995) - a. "Unfund" the following positions:
POSITION SAVINGS
Part-Time Human Resource Administrative $32,708
Assistant
Recreation Service Supervisor (80% funded 79,450
by General Fund)
Part-Time Community Development 32,708
Administrative Assistant
Fire Battalion Chief 147,432
TOTAL SAVINGS - UNFUNDED $292,298
POSITIONS
b. Implement Option 2 - Fire Proposed Operational Savings
REDUCTIONS SAVINGS
When voluntary overtime is not accepted, the $48,384
overtime will go unfilled (no force hire). The
station will operate with three (3) personnel.
Three (3) (average) vacancies per month is
72 hours, average $56 per hour overtime is
$4,032 per month (average). Average yearly
savings of $48,384 will vary depending on
rank
Reduce the following budget line items: 43,725
• Training 50% (mandatory training only)
$8,750
• Medical supply and services 33% -
$14,850
• Membership and Dues 25% - $11,250 • Public Education 75% - $1 ,500 • Telephone 25% - $7,375
TOTAL SAVINGS - FIRE PROPOSED $92,109
OPERATIONS REDUCTIONS
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 5 of 7 c. "Unfund" Transient Occupancy Tax (TOT) Reimbursement Program
SAVINGS
TOT Reimbursement Proqram $35,000
TOTAL SAVINGS - UNFUND TOT $35,000
REIMBURSEMENT PROGRAM
Regarding the unfunding of the TOT reimbursement program for the upcoming Fiscal Year, City Council expressed the importance of informing past applicants regarding City Council direction.
The following reductions noted above equate to a total potential savings of $419,407 which reduces the Fiscal Year 2024-25 budget deficit from $927,995 to $508,588. d. Do not move forward on the following unfunded projects -funded via the Municipal Improvements Fund (056), Parks and Recreation Fun (054), and Business Park Fund (075):
SAVINGS
Diesel Fuel Tanks for Emergency $100,000
Gasoline Fuel Tanks for Emerqency 35,000
Additional Diesel and Gasoline 220,000
TOTAL SAVINGS - UNFUNDED $355,000
PROJECTS "NOT MOVING FORWARD"
The City Council acknowledged the residents' request for a community garden, considered options for a community garderi location, and discussed the feasibility of reducing the scale of the Community Garden project which would thereby reduce the project total of $989,901. City Council consensus was for staff to return at a future meeting date with options for a community garden location and project scale.
e. Move forward on the following unfunded projects - funded via the Municipal Improvements Fund (056), Parks and Recreation Fun (054), and Business Park Fund (075):
COST
Community Garden - at a reduced level. To $TBD
be determined in subsequent City Council
meetings
Police Department Generator 205,000
Two Police Vehicles 170,000
Pool Resurfacinq 225,000
Fire Station Fencinq or Roof 100,000
Police Modular Buildinq Desiqn 100,000
TOTAL COST - UNFUNDED PROJECTS $800,000
"MOVING FORWARD"
Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 6 of 7 f. Move forward on the following GIP Projects:
WATER FUND 080 SAVINGS
Water Well Replacement (Test Well) WT009 $200,000
SCADA UpQrades and lnteQration WT007 50,000
Fund Balance AFTER above projects is $418,044
BEACH SEWER FUND 085 SAVINGS
Interim Beach Plant Improvements $2,000,000
Propose to reallocate $1,250,000 from
SW012 - Sewer Plants Consolidation
Funding of SW012 reduced to $1,912,712
($3,162,712 minus $1,250,000)
Fund Balance AFTER this project is $515,666
($1,265,666 minus $750,000)
Five (5) public comments were received.
6. ADJOURNMENT
Mayor Kott adjourned the meeting at 8:34 p.m. Pam Caronongan, C City Clerk Rio Vista City Council Special Meeting of May 22, 2024 Minutes Page 7 of 7