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Written comments that are received by 5:00 p.m. on the Monday before the City Council meeting will be disseminated to the City Council and made available to the public for review on the City's website. Please provide the agenda item number in the subject line of your email or letter. Public comments will no longer be read into the record. Comments must be sent to [email protected]. If you do not have access to a computer, please contact Pam Caronongan at 707-37 4-6451, to make alternative arrangements to submit public comment.
Regular Meeting: Rio Vista City Council - August 20, 2024 Minutes Page 1 of 9
6.2 Revenue & Expenditure Fund Balance Report - Receive and file report for July 2024.
6.3 Budget & Audit Status Report Receive and file report for July 2024.
6.4 Checks Register Report Receive and file report for July 2024.
6.5 Approve Elimination of Airport Landing Fees - Adopt Resolution No. 2024-066, eliminating the Airport Landing Fees which are listed in the City's current Fee Schedule.
6.6 Accept Grant Funding from Yolo Solano Air Quality Management District (YSAQMD) - Adopt Resolution No. 2024-067, accepting $100,000 in grants from YSAQMD, appropriate funds to the City's Fiscal Year (FY) 2024-2025 Capital Improvement Program (CIP) budget, and authorize the City Manager to execute all grant documenteceive and file report for June 2024.
6.7 Approve Claim Application for Transportation Development Act (TOA) Article 3 Pedestrian/ Bicycle Funding for Fiscal Year (FY) 2025-2025 - Adopt Resolution No. 2024-068, approving claim application for TOA 3 Pedestrian/ Bicycle funding for FY 2024-2025 in the amount of $50,000 for the Rio Vista Front Street Sidewalk Completion Project.
6.8 Monthly Informational Report on Current Planning Projects and Properties with Code Enforcement and/or Building Issues - Receive and file report for August 2024.
MAYOR KOTT DIRECTED PULLED CONSENT CALENDAR ITEMS TO BE CONSIDERED AT THIS POINT IN THE MEETING:
6.3 Budget & Audit Status Report- Receive and file report for July 2024.
6.4 Checks Register Report - Receive and file report for July 2024.
Items 6.3 and 6.4 were heard, discussed, considered, and voted on as one Item.
One (1) public comment from resident Chris Armbrust was received. City Manager Kristina Miller responded to requests for clarification from City Council and Mr. Armbrust.
Regular Meeting: Rio Vista City Council - August 20, 2024 Minutes Page 4 of 9 Motion by Council Member Donnelly, second by Council Member Stanish and passed by the following roll call vote, Council received the July 2024 Budget & Audit Status Report and the Checks Register Report as provided by staff.
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
7. ACTION ITEMS
7.1 Approve Request for Proposal (RFP) for Wastewater Operation Services - Authorize the Issuance of an RFP for Contract Wastewater Operations, Maintenance, and Management Services.
City Manager Miller provided the report regarding the agenda item before City Council. City Manager Miller and Interim Public Works Director Greg Malcolm responded to inquiries and requests for clarification from City Council.
Two (2) public comments were received. Motion by Council Member Donnelly, second by Council Member Stanish and passed by the following roll call vote:
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
7.2 Approve Community Outreach Measures Related to the Sales Tax Measure and Consider an Amendment to the Agreement with Strategy Research Institute to Develop Outreach Materials - Discuss and consider community outreach measures related to the Sales Tax Measure (Measure K) on the upcoming November 5, 2024 general election; and consider adopting Resolution No. 2024-069 which would approve the First Amendment to the Professional Services Agreement (PSA) with Strategy Research Institute to develop outreach materials in the amount up to $30,000.
City Manager Miller provided the report regarding the agenda item before City Council. City Manager Miller and City Attorney Mona Ebrahimi responded to inquiries and requests for clarification from City Council.
Two (2) public comments were received.
Regular Meeting: Rio Vista City Council - August 20, 2024 Minutes Page 5 of 9 As mentioned in staff's report, staff has already done or is proposing to do the following:
1. Launch of Measure K Webpage.
2. Presentations given to the Rotary Club, with staff proposing to hold similar presentations to various groups and neighborhoods.
3. Provide informational pieces regarding Measure K in the City Manager's weekly updates and the City's Monthly Reports.
4. Post flyers in City Hall and other public facilities.
5. Place informational articles in the Rio Vista Beacon.
6. Social Media Campaign: Post informational pieces regularly on Facebook and NextDooor, linking back to the Measure K webpage.
7. Educational You Tube Video: Create video of the City Manager giving a presentation and a question-and-answer session - similar to the in-person presentations but to widen the audience reach. The video can be linked to the Measure K webpage on the City's website and can be shared via social media platforms.
8. Radio Rio: Utilize Radio Rio - Rio Vista High School's local radio station - to direct voters to the Measure K webpage and/or City Hall for information.
In addition to the City Council direction mentioned in the staff report and above, City Manager Miller clarified with City Council that the following were additional recommended follow-up items/ direction for staff per City Council discussion during the meeting:
1 . Prioritization for being very responsive to inquiries received via social media. Staff seeks City Council assistance in informing staff on communications received by City Council from the community.
2. Consider utilizing water bill "stuffers" as an avenue for community outreach.
3. Consider utilizing "Mail Chimp" as an avenue for community outreach.
4. Reach out to community service organizations involved in youth sports activities.
Regular Meeting: Rio Vista City Council -August 20. 2024 Minutes Page 6 of 9 City Council reached consensus to not approve the First Amendment to the PSA between the City and Strategy Research Institute. The consensus resulted in Resolution No. 2024-069 to not be adopted.
No motion was made for this agenda item.
7.3 Approve Amendment to Resoluton No. 2024-059 - One-Cent Transactions and Use Tax Measure (Measure K) - Approve the typographical amendment to Resolution No. 2024-059, which was already adopted by City Council on July 16, 2024 and submitted to the Solano County Registrar of Voters (ROV) for the upcoming November 5, 2024 general election ballot on August 8, 2024.
City Manager Miller provided the report regarding the agenda item before City Council. City Manager Miller and City Attorney Ebrahimi responded to inquiries and requests for clarification from City Council.
Zero (0) public comment was received.
Motion by Council Member Donnelly, second by Vice Mayor Okamura and passed by the following roll call vote, Council adopted Resolution No. 2024-059 with the modifications made as submitted per the recommendation from the ROV.
AYES: Council Members Dolk, Donnelly, Stanish, Vice Mayor Okamura and Mayor Kott
NOES: None
7.4 Approve Agreement with Rio Vista Youth Services (RVYS) - Adopt Resolution No. 2024-070, thereby approving the Agreement with RVYS for the cooperative use of 454 Main Street.
During the regular meeting of June 18, 2024, Vice Mayor Okamura, Council Member Donnelly, and Council Member Stanish recused themselves due to conflicts of economic interest. Council Member Donnelly was "revived" from recusal to join Council Member Dolk and Mayor Kott for establishing quorum of the City Council for any RVYS-related agenda item from there on out.
Vice Mayor Okamura recused himself from the discussion and remained outside City Council Chambers throughout the duration of the RVYS discussion.
Council Member Stanish, who was recused from prior discussions regarding RVYS, chose to join the discussion since no action would be taken.
Regular Meeting: Rio Vista City Council -August 20, 2024 Minutes Page 7 of 9 City Manager Miller provided the presentation before City Council regarding this agenda item. City Manager Miller reported that RVYS Executive Director Robie Williams has chosen not to renegotiate the agreement with the City.
City Manager Miller and City Attorney Ebrahimi responded to inquiries and requests for clarification from City Council.
Three (3) public comments were received.
City Council further discussed and then clp~ed the discussion with no motion made for this agenda item.
Vice Mayor Okamura returned to the City Council Chambers and re-joined City Council after this agenda item.
8. INFORMATION ITEMS
None
9. REPORTS
9.1 City Manager
City Manager Miller shared the following with the City Council:
1. Parks and Recreation Commission meeting on August 26, 2024.
2. Joint Meeting between the City and River Delta Joint Unified School District (RDUSD) (2x2 Meeting) on August 29, 2024.
3. Successful "Coffee with a Cop" event on August 17, 2024.
4. Repairs to the Fire Department kitchen ongoing.
9.2 City Council
None
10. CITY COUNCIL FUTURE AGENDA ITEM REQUESTS
Council Member Stanish requested a future agenda item regarding the Request for Proposal (RFP) and public comment processes. City Council, however, did not reach consensus.
Regular Meeting: Rio Vista City Council - August 20, 2024 Minutes Page 8 of 9
11. ADJOURNMENT
The next regularly scheduled City Council meeting is Tuesday, September 3, 2024, at 6:00 p.m.
Mayor Kott adjourned the meeting at 7:27 p.m.
Pam Caronongan,
Regular Meeting: Rio Vista City Council -August 20, 2024 Minutes Page 9 of 9