Ripon City Council Meeting Notice & Agenda
CITY HALL, 259 NORTH WILMA, RIPON, CALIFORNIA
TUESDAY, JANUARY 11, 2022 – 6:00 PM
REGULAR MEETING
You are now participating in the process of representative government. We welcome your interest and hope you will attend Ripon City Council meetings often. Democracy cannot endure without an informed electorate.
Ripon, as you probably know, has a council-administrator form of local government. Policies are set by the Council, who are elected by the people. These policies are carried out by the City Administrator, who is appointed by the Council. The Council decides what is to be done. The City Administrator, with the assistance of the City Staff, follows through.
REGULAR COUNCIL MEETINGS
The governing body meets at 6:00 P.M., on the second Tuesday of the month, in the Council Chambers located in City Hall, 259 North Wilma, Ripon, California. A City Council meeting is the process of making and amending laws, developing policy and making decisions for governing your City by citizens who have been elected by you. With the exception of matters of personnel and pending litigation, or negotiations, the City Council takes action only in meetings open to the public.
The City Council follows a regular order of business during its meeting. The Council agenda is prepared in advance by the City Administrator and his staff. If you wish to place an item on the agenda for action, the information must be delivered to the City Administrator or staff eight (8) working days prior to the Council meeting. This date will be revised in case of holidays or special events. The information must be in writing (no phone calls), your name and address must be printed, and action desired must be clearly stated. Copies of the agenda are available at Ripon City Hall and online beginning on the Thursday prior to the meeting, or at the time of the scheduled meeting.
With the publication of this agenda, it is with the intent that each item on the agenda will be considered for a vote. Each Council Member present will cast a vote either for or against the motion under consideration, and the vote will be recorded in the minutes of the meeting. For example, the motion may be to approve, adopt, introduce, deny, fail, withdraw, table, or continue an item.
PUBLIC DISCUSSION
If you desire to speak before the Council on an item not on the agenda, please address "Mr. Mayor" and upon being recognized, come forward to the podium, and state your name and address before proceeding into your subject matter.
State law prohibits the City Council from taking action on any item not on the agenda. While the City Council cannot always answer citizens concerns raised during the public discussion time, the City staff will be instructed, where appropriate, to either provide a response in the days following each Council meeting, or to place the issue on a subsequent meeting agenda for the City Council or one of its appointed commissions. No person shall speak for more than three minutes, and the total time allotted for discussion shall not exceed thirty minutes. Persons attending the meeting shall observe rules of propriety, decorum, and good conduct, and refrain from impertinent or slanderous remarks. If you wish to make a comment via email please submit the Public Comment Form by 4:00 p.m. on the day of the meeting to the City Clerk at [email protected] and note the specific agenda item, if applicable. Comments are limited to 250 words or less and will be read by the City Clerk.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (209) 599-2108. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
CONSENT CALENDAR
Routine items are scheduled under the heading of Consent Calendar, which allows action to occur with a single motion.
Any item can be pulled off the consent calendar for further discussion if Council so desires. The public may also, at this time, request that an item be pulled from the consent calendar for explanation and/or discussion.
PERSONNEL/EXECUTIVE SESSION
Matters of personnel and pending litigation, or negotiations are handled after the public meeting has been closed, in the Personnel/Executive Session, pursuant to Sections 54956.8 and 54957 of the Government Code. This session is closed to the public.
City Council Page 2 January 11, 2022
INFORMATION
Can I watch the meeting live online?
The City Council meetings are streamed live at https://www.youtube.com/c/cityofriponca.
Where can I find the agenda before a meeting?
Copies of the agenda are available at City Hall, 259 N. Wilma Avenue by on Thursday before a regularly scheduled City Council meeting. The agenda can be viewed in the window box in front of City Hall, or online at www.cityofripon.org . Supplemental documents relating to specific agenda items are available for viewing at the Office of the City Clerk or online.
Can I get the agenda/minutes mailed to my home/business? You can subscribe to agendas and minutes in January of each year. The annual subscription for both is $60.00 per year. Subscription costs are not pro-rated should you wish to begin a subscription mid-year. If you would like to subscribe to the agenda/minutes, contact the City Clerk’s office at 259 N. Wilma Avenue. Agendas are mailed on the Thursday before a meeting, and you will receive it on Monday or Tuesday (depending on postal service).
Can I receive the agenda by e-mail?
You may subscribe to the agenda at any time by e-mail – just go to the website to register – www.cityofripon.org and click on and fill out the “Receive City Notices” form. Your subscription will begin immediately and you will receive it on the Thursday before the Regular Council meeting. Agendas sent by e-mail are free. Minutes are not emailed, but can be viewed on the City’s website.
How complete are the minutes?
The City of Ripon prepares Synopsis Minutes. These Minutes represent a summary of the actual comments made.
Video CD or audio recordings are available for 90 days following a meeting or online for 2 weeks following a meeting at www.cityofripon.org . Contact the City Clerk’s office to view/listen to these recordings at City Hall.
OTHER MEETINGS
Agency Day Time Place
Planning Commission The Monday following City Council 6:00 p.m. Council Chambers Recreation Commission Second Wednesday 6:00 p.m. City Hall Conference Room City Council Page 3 January 11, 2022
Ripon City Council Agenda
TUESDAY, JANUARY 11, 2022
REGULAR MEETING
6:00 PM
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
Council Members Gary Barton, Daniel de Graaf, Leo Zuber, Vice Mayor Michael Restuccia, Mayor Dean Uecker.
OTHERS PRESENT:
City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Senior Civil Engineer Sarah Collins, Police Chief Ed Ormonde, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Hunter Crosby, (Others present will be recorded by secretary only.)
PUBLIC DISCUSSION:
This time is provided to the public to address the City Council on items not on the agenda. If you desire to speak, please address “Mr. Mayor” and upon being recognized, come forward to the podium, and state your name and address before proceeding into your subject matter.
APPROVAL OF MINUTES:
A. CITY COUNCIL - REGULAR MEETING - DEC 14, 2021 6:00 PM APPROVAL OF AGENDA AS POSTED (OR AMENDED):
If anyone would like to provide public comment regarding an item on the Consent Calendar, please come forward to the podium at this time. The City Council may request to (1) pull an item from the Consent Calendar (2) withdraw an item; (3) add Emergency items by a 4/5 vote. If the agenda is amended, vote to approve the amended agenda. If no changes are made, vote to approve the agenda as posted.
City Council Page 4 January 11, 2022
1. CONSENT CALENDAR
1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(December 2020 $254,507.46)
FY 2021-22 YTD: $2,252,288
FY 2020-21 YTD: $1,521,372
Highway Users Tax
(December 2020 $33,368.78)
FY 2021-22 YTD: $206,708
FY 2020-21 YTD: $195,812
SB1 Street & Road Tax
(December 2020 $22,255.35)
FY 2021-22 YTD: $165,126
FY 2020-21 YTD: $142,699
$206,690.06
$29,879.32
$26,045.91
TOTAL $262,615.29
B. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment –
December 2021 $1,163.34
C. WASTE MANAGEMENT
Monthly Franchise Fee Payment –
October 2021
November 2021
1,999.46
2,154.11
$4,153.57
1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Fire District Coordination
Bethany Home Society
Jack Tone Golf Lease Extension
$9,292.50
$1,960.00
$663.75
$3,612.50
$368.75
TOTAL $15,897.50
B. D. A. WOOD CONSTRUCTION, INC.
Stockton Avenue Rehabilitation Project
Progress Payment – Invoice #10 $220,575.75
C. SORACCO, INC.
Well 19 Pump Station
Progress Payment – Invoice #2 $103,435.36
City Council Page 5 January 11, 2022
D. TERRACON CONSULTANTS, INC.
Well 19 Pump Station
Materials Testing & Inspection Services
Progress Payment – Invoice #TG11026 $712.00
E. SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
November Invoice #AR112943 $1,143.72
F. PRICE PAIGE & COMPANY
Audit Services
Progress Payment – Invoice #20622 $1,500.00
G. CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY 2021-2022 3rd Quarter Deposits
Liability Program
2021 Liability Retrospective Adjustment
Workers’ Compensation Program
$78,987.00
$29,263.00
$131,139.00
TOTAL $239,389.00
H. LDA
Corporation Yard Design Services
Progress Payment – Invoice #13/622-03-20 $5,000.00
I. VAUGHAN CONSTRUCTION
Sidewalk Trip Hazard Repairs
Progress Payment
Invoice #4181
Invoice #4182
$2,108.00
$4,435.00
TOTAL $6,543.00
J. WGR SOUTHWEST, INC.
City Storm Water Permit Assistance
Progress Payment – Invoice #26100 $385.00
City Council Page 6 January 11, 2022
1.3. Resolutions
A. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ORDERING THE CITY ENGINEER
TO PREPARE ON BEHALF OF THE
CITY OF RIPON THE ENGINEER'S
REPORT FOR THE FISCAL YEAR
2022-2023 PERTAINING TO THE
ANNUAL ASSESSMENTS FOR
ASSESSMENT DISTRICT NO. 05-1,
CITY OF RIPON, COUNTY OF SAN
JOAQUIN CALIFORNIA,
COMMONLY KNOWN AS CITY OF
RIPON LIGHTING DISTRICT
This resolution orders the City Engineer
to prepare the annual report for the City
of Ripon Lighting District.
B. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ORDERING THE CITY ENGINEER
TO PREPARE ON BEHALF OF THE
CITY OF RIPON THE ENGINEER'S
REPORT FOR THE FISCAL YEAR
2022-2023 PERTAINING TO THE
ANNUAL ASSESSMENTS FOR THE
CITY OF RIPON'S TEN
LANDSCAPE MAINTENANCE
DISTRICTS LOCATED IN THE
COUNTY OF SAN JOAQUIN,
CALIFORNIA.
This resolution orders the City Engineer
to prepare the annual report for the City
of Ripon’s ten Landscape Maintenance
Districts.
City Council Page 7 January 11, 2022
C. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING A GRANT DEED /
GRANT OF PUBLIC UTILITY
EASEMENT OF CERTAIN REAL
PROPERTY TO THE CITY OF
RIPON
This resolution accepts a Grant Deed /
Grant of Public Utility Easement of
certain real property located at 467 N.
Wilma Avenue to the City of Ripon in
connection with the 2004 Hughes Lane
Street Widening Project, and authorizes
the Mayor to sign and execute any and all
documents necessary to complete the
aforementioned transaction. In 2004, the
City of Ripon completed the Hughes
Lane Street Widening Project. As part of
this project, a dedication of property and
a public utility easement was drafted;
however, it was never recorded.
D. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING CITY COUNCIL
MEMBER APPOINTMENTS TO
VARIOUS BOARDS,
COMMISSIONS, TASK FORCES,
AND COMMITTEES
This resolution approves the City Council
Member appointments to local and
regional Boards, Commissions, Task
Forces, and City Council Committees for
2022.
E. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING THE CITY OF RIPON
TRANSPORTATION
DEVELOPMENT ACT FUND, THE
MEASURE K FUND, AND THE
TRANSIT ENTERPRISE FUND
AUDIT REPORT FOR THE FISCAL
YEAR ENDED JUNE 30, 2021
This resolution accepts the City of Ripon
Transportation Development Act Fund,
the Measure K Fund and the Transit
Enterprise Fund Audit Report for June
30, 2021, prepared by LSL, CPAs.
City Council Page 8 January 11, 2022
1.4. Miscellaneous Items
A. FIRST AMENDMENT TO THE PROJECT IMPROVEMENT AGREEMENT Jimco Truck Stop Approve the First Amendment to the
Project Improvement Agreement for
Jimco Truck Stop between the City of
Ripon and RAT Oil, Inc. and Subtera,
LLC, a California Corporation and
authorize the Mayor to sign for
recording.
B. WELL 19 PUMP STATION
Soracco, Inc. Approve Change Order No.1 for
demolition of existing 10-inch irrigation
line and increase in materials and labor
to install the new 10-inch irrigation line
in the not to exceed amount of
$8,865.33 (funding source: Water
Enterprise Capital Fund).
C. SERVICE AGREEMENT
Covanta Environmental Solutions Approve and authorize the Mayor to sign the agreement with Covanta
Environmental Solutions for DEA
controlled substances and assured
destruction of adjudicated evidence for
the Police Department (funding source:
General Fund).
D. EQUIPMENT REPLACEMENT - COMPUTER SERVERS AND STORAGE CDW-G, LLC Approve and authorize the purchase of
computer servers, backup storage, and
associated hardware to bring computer
network for the Police Department up to
industry standards at a cost not to
exceed amount of $57,758.07 (funding
source: General Department Capital
Fund).
E. EQUIPMENT REPLACEMENT - DISPATCH CONSOLE RADIO UPGRADE La Rue Communications Approve and authorize the purchase of new dispatch console radios to replace
the current outdated system and to bring
the fourth dispatch station into service at
a cost not to exceed amount of
$220,502.62 (funding source: General
Department Capital Fund).
City Council Page 9 January 11, 2022
F. CLAIM
Mike Cady Accept the claim filed by Mike Cady.
G. AGREEMENT
UniFirst Approve and authorize the Mayor to
sign the agreement with UniFirst to
provide uniform and other
miscellaneous laundry services for the
City beginning March 14, 2022.
H. STOCKTON AVENUE REHABILITATION PROJECT
D.A. Wood Construction, Inc.
Change Order No. 7
Approve Change Order No. 7 for three
field changes required to install the
water line in the not to exceed amount
of $24,300 (funding source: Water
Enterprise Capital Fund).
**END OF CONSENT CALENDAR**
2. RESOLUTIONS
A. RESOLUTION NO. ______
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING THE CITY COUNCIL
COMMITTEE ROLES AND
RESPONSIBILITIES
This resolution approves the roles and
responsibilities for Ripon City Council
committees.
3. PUBLIC HEARINGS
Council will take action on the following items at the conclusion of each Public Hearing.
A. PLANNING APPLICATION FEE SCHEDULE UPDATE
RESOLUTION NO. ______
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RIPON
ESTABLISHING A REVISED
PLANNING APPLICATION FEE
SCHEDULE TO INCLUDE SIDEWALK
DINING PERMITS AND RESCINDING
ALL PREVIOUS RESOLUTIONS IN
CONFLICT HEREWITH
This is a public hearing to consider the
Planning Agency Fee Schedule amendment
to add a fee for the processing of Sidewalk
Dining Permits within the City of Ripon.
Recommended Action: Adopt the
resolution amending the Planning Agency
Fee schedule, which adds “Sidewalk
Dining Permits” to the fee schedule.
City Council Page 10 January 11, 2022
4. DISCUSSION ITEMS
A. WATER, SEWER, GARBAGE ANNUAL RATE ADJUSTMENT ANALYSIS Discussion/Action Staff is recommending the City Council approve implementing the full rate
increases for the water (2%), sewer (4%)
and garbage (5%) enterprise funds
approved in the 2020 5-Year Rate Study,
as of February 1, 2022.
REPORTS
Department Heads:
City Council:
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:
1/6/2022
Lisa Roos, City Clerk Date
Ripon City Council Minutes
TUESDAY, DECEMBER 14, 2021 – 6:00 PM
REGULAR MEETING
PLEDGE OF ALLEGIANCE:
The meeting was called to order at 6:00 PM with Council Member Zuber leading in the Pledge of Allegiance to the Flag.
INVOCATION:
Pastor Matt Riddle gave the invocation.
ROLL CALL:
Attendee Name Title Status Arrived
Dean Uecker Mayor Present
Michael Restuccia Vice Mayor Present
Leo Zuber Council Member Present
Daniel de Graaf Council Member Present
OTHERS PRESENT:
City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Senior Civil Engineer Sarah Collins, Lieutenant Daniel Sauer, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Hunter Crosby, Kelly Donohue, Stephanie Hobbs, Vince Hobbs, Adam Corkins, Brent Barton, Cynthia Barton, Stephanie Daigre, Matt Riddle, Dennis Bitters, Carla Bitters, Barron Sweet, Carrie Sweet, Mollie Ratto.
PUBLIC DISCUSSION:
Adam Corkins said he has worked from home for the past 22 months. He said his family's livelihood was not affected by the lockdown because remote work was possible, but now he is facing the threat of losing his job. He said his employer has notified employees that they must have the vaccine or be placed on unpaid administrative leave. He said this is a coordinated action to force American workers to get vaccinated or lose their livelihoods and lock them out of a substantial portion of the economy. His job is what provides for his family and is important for their well-being. Corkins believes they should have a right to privacy with regards to medical decisions. He said he believes it is excessive to block Americans from working in their homes for refusing the vaccine, because the eighth amendment declares that excessive bail shall not be required nor excessive fines imposed. He said he believes it is possible to be pro-vaccine and for informed consent. Corkins said the federal mandate is novel and, if even legal, the penalties are excessive and threaten the long-term health of the community.
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 2 December 14, 2021
APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Ripon City Council meeting of November 9, 2021, the Special Ripon City Council meeting of November 23, 2021 and the Special Ripon City Council meeting of December 7, 2021.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Vice Mayor
SECONDER: Leo Zuber, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf
A. CITY COUNCIL - REGULAR MEETING - NOV 9, 2021 6:00 PM B. CITY COUNCIL - SPECIAL MEETING - NOV 23, 2021 5:30 PM C. CITY COUNCIL - SPECIAL MEETING - DEC 7, 2021 5:30 PM Mayor de Graaf said he wanted to thank everybody for the kindness and support over the past year and it has been a pleasure to serve as Mayor.
COUNCIL REORGANIZATION: Per Ordinance 800, RMC Section 2.04.020 Mayoral Selection, Council Members shall be seated as follows:
Seat 1 Mayor Dean Uecker
Seat 2 Vice Mayor Michael Restuccia
Seat 3 Council Member Leo Zuber
Seat 4 Council Member Daniel de Graaf
Seat 5 Council Member Vacant
(Per RMC 2.04.020, the designated Mayor and Vice Mayor must be queried to accept or decline the positions.)
City Clerk Roos led the Council reorganization. She asked Dean Uecker if he accepted the position of Mayor.
Uecker accepted the position of Mayor.
Roos asked Michael Restuccia if he accepted the position of Vice Mayor.
Restuccia accepted the position of Vice Mayor.
Council Members were seated in their new, respective seats and the meeting was handed over to Mayor Dean Uecker.
RESOLUTION TO APPOINT COUNCIL MEMBER:
RESOLUTION NO. 21-57
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPOINTING GARY BARTON TO THE
VACANT RIPON CITY COUNCIL SEAT
This resolution appoints Gary Barton to the
vacant Ripon City Council seat.
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 3 December 14, 2021
Motion to approve the Resolution 21-57 appointing Gary Barton to the vacant Ripon City Council seat.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Daniel de Graaf, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf
ADMINISTERING THE OATH OF OFFICE TO APPOINTED COUNCIL MEMBER:
City Clerk Roos administered the Oath of Office to Gary Barton.
APPROVAL OF AGENDA AS POSTED (OR AMENDED):
Council Member Zuber requested Items 1.3D and 1.3F be pulled from the Consent Calendar for discussion.
Council Member de Graaf requested Item 1.4A be pulled from the Consent Calendar for discussion
Vice Mayor Restuccia requested Item 1.2E be pulled from the Consent Calendar for discussion.
City Administrator Werner requested Item 1.3E be pulled from the Consent Calendar for discussion.
Motion to approve the agenda as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 4 December 14, 2021
1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(November 2020 $305,919.37)
FY 2021-22 YTD: $2,045,598
FY 2020-21 YTD: $1,266,865
Highway Users Tax
(November 2020 $30,749.38)
FY 2021-22 YTD: $176,829
FY 2020-21 YTD: $162,443
SB1 Street & Road Tax
(November 2020 $25,495.06)
FY 2021-22 YTD: $139,080
FY 2020-21 YTD: $120,444
$690,499.16
$34,753.69
$27,009.97
TOTAL $752,262.82
B. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment –
November 2021 $1,163.34
C. T-MOBILE
Monthly Acacia Avenue Cell Tower Lease Payment –
November 2021 $1,038.15
D. CHARTER COMMUNICATIONS
Quarterly Franchise Fee Payment – September 2021 $25,788.14
1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Receivership
Golf Course Ext.
$15,257.25
$3,872.50
$209.00
$295.00
TOTAL $19,633.75
B. GRANICUS LEGISLATIVE MANAGEMENT
Annual Legislative Management System Renewal
Invoice #146439
Digital Boardroom
Agenda & Minutes
$7,704.00
$8,220.12
TOTAL $15,924.12
C. RIPON CHAMBER OF COMMERCE
2022 Membership Investment
Invoice # 809 $185.00
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 5 December 14, 2021
D. PRICE PAIGE & COMPANY
Audit Services
Progress Payment – Invoice #20460 $11,768.00
E. ITEM E WAS MOVED TO ITEMS PULLED FROM CONSENT
F. VAUGHAN CONSTRUCTION
Sidewalk Trip Hazard Repairs
Progress Payment – Invoice #4178 $3,518.50
G. LDA
Corporation Yard Design Services
Progress Payment – Invoice #12/622-03-20 $25,000.00
H. SHORELINE ENVIRONMENTAL ENGINEERING
Well 19 Pump Station & Site Design
Progress Payment – Invoice #926 $2,345.00
I. D. A. WOOD CONSTRUCTION, INC.
Stockton Avenue Rehabilitation Project
Progress Payment – Invoice #9 $155,357.08
J. SORACCO, INC.
Well 19 Pump Station
Progress Payment – Invoice #1 $65,576.60
K. HALPIN COMPLIANCE SOLUTIONS
Solid Waste Regulatory Compliance Assistance
Progress Payment - Invoice #21-R-0709 $848.40
L. WATER, SEWER AND GARBAGE ENTERPRISE ANNUAL RATE REVIEW Water, Sewer and Garbage Fund 4-year Rate Study
Progress Payment – Invoice #202002-01 $1,600.00
1.3. Resolutions
A. RESOLUTION NO. 21-58
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING THE CITY OF RIPON
FINANCIAL STATEMENTS AND
INDEPENDENT AUDITOR'S
REPORT FOR THE YEAR ENDED
JUNE 30, 2021
This resolution accepts the City of Ripon
Financial Statements and Independent
Auditor’s Report for the year ended June
30, 2021, prepared by Price Paige &
Company Accountancy Corporation.
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 6 December 14, 2021
B. RESOLUTION NO. 21-59
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING THE CITY OF RIPON
MONEY PURCHASE THRIFT
PENSION PLAN FINANCIAL
STATEMENTS AND
INDEPENDENT AUDITOR'S
REPORT JUNE 30, 2021 AND 2020
This resolution accepts the City of Ripon
Money Purchase Thrift Plan Financial
Statements and Independent Auditor’s
Report June 30, 2021 and 2020, prepared
by Price Paige & Company Accountancy
Corporation.
C. RESOLUTION NO. 21-60
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING VSP-SUNLIFE
VISION INSURANCE, INSTEAD OF
MES VISION INSURANCE, TO BE
PROVIDED TO ALL EMPLOYEES
AND CITY COUNCIL MEMBERS
IN CALENDAR YEAR 2022
This resolution approves the change from
MES Vision Insurance to VSP-Sunlife
Vision Insurance for calendar year
2022. The City was recently notified that
MES Vision Insurance would no longer
be accepted by Ripon providers. This
change does not impact employee
benefits or have a financial impact to the
City of Ripon or our employees.
D. ITEM D WAS MOVED TO ITEMS PULLED FROM CONSENT
E. ITEM E WAS MOVED TO ITEMS PULLED FROM CONSENT
F. ITEM F WAS MOVED TO ITEMS PULLED FROM CONSENT
G. RESOLUTION NO. 21-61
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING A GRANT DEED /
GRANT OF PUBLIC UTILITY
EASEMENT OF CERTAIN REAL
PROPERTY TO THE CITY OF
RIPON
This resolution accepts a Grant Deed /
Grant of Public Utility Easement of
certain real property located at 1135
Hughes Lane directly in front of the
Almond Blossom Storage to the City of
Ripon in connection with the 2004
Hughes Lane Street Widening Project,
and authorizes the Mayor to sign and
execute any and all documents necessary
to complete the aforementioned
transaction. In 2004, the City of Ripon
completed the Hughes Lane Street
Widening Project. As part of this project,
a dedication of property and a public
utility easement was drafted; however, it
was never recorded.
A
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Minutes Acceptance: Minutes of Dec 14, 2021 6:00 PM (Approval of Minutes) City Council Page 7 December 14, 2021
H. RESOLUTION NO. 21-62
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ACCEPTING A GRANT DEED /
PUBLIC UTILITY EASEMENT
DEED OF CERTAIN REAL
PROPERTY TO THE CITY OF
RIPON
This resolution accepts a Grant Deed /
Public Utility Easement Deed by Chad N.
DeGraff and Danielle M. DeGraff of
certain real property located at 501 S.
Stockton Ave. to the City of Ripon in
connection with the Stockton Avenue
Rehabilitation Project and authorizes the
Mayor to sign and execute any and all
documents necessary to complete the
aforementioned transaction.
1.4. Miscellaneous Items
A. ITEM A WAS MOVED TO ITEMS PULLED FROM CONSENT
B. PROFESSIONAL SERVICES AGREEMENT - AMENDMENT NO. 1
Shoreline Environmental Engineering Approve and authorize the Mayor to sign the First Amendment to the
Professional Services Agreement with
Shoreline Environmental Engineering to
provide construction support services
for the Well 19 Project in the amount
not to exceed $13,240 (funding source:
Water Enterprise Capital Fund).
C. AMENDED AND RESTATED LEASE AGREEMENT - AMENDMENT NO. 2 TPR Baseball Approve and authorize the Mayor to
sign the Second Amendment to the
Amended and Restated Agreement for
the Lease and Operations of Baseball
Fields and Concession Stand at Mistlin
Sports Park.
D. STOCKTON AVENUE REHABILITATION PROJECT
D.A. Wood Construction, Inc.
Change Order No. 6
Approve Change Order No. 6 in the not
to exceed amount of $11,351.00 to
adjust catch basins to eliminate conflicts
with an MID electrical line and PG&E
gas transmission line.
ITEMS PULLED FROM CONSENT
1.2E : SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
October Invoice #AR112907 $1,282.51
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Vice Mayor Restuccia wished to recuse himself from the vote because he is Chairman of the San Joaquin Regional Transit District Board.
Motion to approve Item 1.2E San Joaquin Regional Transit District.
RESULT: ADOPTED AS AMENDED [4 TO 0]
MOVER: Leo Zuber, Council Member
SECONDER: Dean Uecker, Mayor
AYES: Uecker, Zuber, de Graaf, Barton
ABSTAIN: Restuccia
1.4A : GENERAL SERVICES AGREEMENT - AMENDMENT NO. 1
Provost & Pritchard Approve and authorize the Mayor to sign the First Amendment to the General
Services Agreement with Provost &
Pritchard Consulting Group for consulting
services to prepare the Annual Water Loss
Audit and Validations for the years 2016
through 2020 in the amount not to exceed
$32,300 (funding source: City Water
Enterprise Fund).
Council Member de Graaf said this item involves his employer, Provost & Pritchard, so he would leave the room for this item.
Motion to approve Item 1.4A General Services Agreement - Amendment No. 1.
RESULT: ADOPTED AS AMENDED [4 TO 0]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, Barton
AWAY: de Graaf
RESOLUTION NO. ______
1.3D : A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
APPROVING THE CITY COUNCIL
COMMITTEE ROLES AND
RESPONSIBILITIES
This resolution approves the roles and
responsibilities for Ripon City Council
committees.
Council Member Zuber said the resolution reads as though City Council Members can only attend, and not participate in, outside committee meetings, but asked what if a Council Member is appointed to one of those committees. He said they have already run into this one time and a third Council Member showed up creating a Brown Act violation. City Administrator Werner said this policy is focused on the City Committees the City uses to develop policy and the communication between Council Members and staff. He said they added that section because staff understood it was something that happens at times but it is A
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more of a suggestion. Werner said if Council wants to explore this more and add more detail, staff will do that. Zuber said he would rather deal with this now instead of when it comes up again.
Council Member Barton asked if Zuber could describe the event where three Council Members showed up. Zuber said it was a meeting of the Chamber of Commerce and the Parking Committee. Two Council Members were part of that committee and a third Council Member showed up as an observer.
Vice Mayor Restuccia said he appreciated Zuber pulling the item because he also had questions.
Zuber said staff needs to discuss this further and bring back a revised version.
RESOLUTION NO. 21-63
1.3E : A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ADOPTING THE PROCESS FOR
CONSIDERING DONATIONS TO CITY
PARKS AND RECREATION
FACILITIES
This resolution adopts the process for
considering donations to City parks and
recreation facilities.
City Administrator Werner said this is a resolution approving the process for accepting donations to City parks and recreation facilities from the community. Werner said this was discussed at the last meeting. He said it was pointed out to staff that donations under $10,000 did not have language giving the option to appeal to the City Council if the Parks and Recreation Committee rejected or approved a donation. He said staff added this to the policy and referenced a handout he had given to Council.
Motion to adopt Resolution 21-63 adopting the process for considering donations to City parks and recreation facilities with the changes presented.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
RESOLUTION NO. ______
1.3F : A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RIPON
ADOPTING THE CIVIL PENALTIES
FOR VIOLATIONS OF RIPON
MUNICIPAL CODE SECTION 8.14.070
ILLEGAL DUMPING, NUISANCE
VEHICLES
This resolution sets civil penalties for
violations pursuant to Chapter 8.14.070
“Illegal Dumping; Nuisance Vehicles”.
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Council Member Zuber said he pulled this item because he believes it needs more work. He said he is okay with the fine levels but he believes someone will complain when they receive the fine compared to what they may have illegally dumped at the Recycling Center. He said maybe the fines need to be up to $1,000. Zuber said there is a violation at least once a week.
He said there needs to be more language added to clarify how fines are handled. Zuber said the violations have been less since the Recycling Center has limited hours of operation.
Council Member Barton asked who is responsible to enforce the rules. City Administrator Werner said it goes to the Police Department and they investigate any sort of violation and issue any citation associated with it.
Mayor Uecker said they have cameras to help catch people who are dumping illegally.
Zuber said this item needs more work and staff needs to bring back a revised version. **END OF CONSENT CALENDAR**
2. PUBLIC HEARINGS
Council will take action on the following items at the conclusion of each Public Hearing.
A. PFFP CAPITAL FUNDS ANNUAL REPORT
This is a public hearing on an annual
report of Public Facilities Financing Plan
(PFFP) capital fees covered under
Government Code Section 66000 et seq.
Recommended Action: Approve the
annual PFFP Report for the period ending
June 30, 2021.
City Clerk Roos this is an annual report of capital fees for the 2020-21 fiscal year. She said the report is consistent with prior years, except for a few items she wanted to point out. This report split out the Police Department and City Hall Capital Fees. In prior years, this was shown as one line item. The increase in Corporation Yard Fees was not included because it was not effective until September 2021. Goodwin Consulting was asked to evaluate funds with negative funds to determine if any adjustment was necessary to the fees to ensure the City is collecting sufficient revenue. No increases were proposed and they estimate the deficit funds will be eliminated between 2032 and 2047.
PUBLIC HEARING OPENED
No one from the public wished to speak at this time.
PUBLIC HEARING CLOSED
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Motion to approve the annual PFFP Report for the period ending June 30, 2021.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
3. ORDINANCES
Second Reading and Adoption
A. ORDINANCE NO. 910
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF RIPON
AMENDING CHAPTER 5.44
"SIDEWALK DINING ON PUBLIC
WALKWAYS" OF THE RIPON
MUNICIPAL CODE
This Ordinance amends Chapter 5.44
“Sidewalk Dining on Public Walkways” of
the Ripon Municipal Code.
Planning Director Zuidervaart said this is the second reading and adoption for Ordinance 910 with new guidelines for sidewalk dining. There were no changes from the first reading to the second reading.
Motion to waive the second reading and adopt Ordinance No. 910 amending Chapter
5.44 “Sidewalk Dining on Public Walkways” of the Ripon Municipal Code.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Vice Mayor
SECONDER: Daniel de Graaf, Council Member
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
Second Reading and Adoption
B. ORDINANCE NO. 911
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF RIPON
REPEALING CHAPTER 5.48
"OUTDOOR DINING WITHIN A
PUBLIC RIGHT-OF-WAY" OF THE
RIPON MUNICIPAL CODE
This Ordinance repeals Chapter 5.48
“Outdoor Dining Within a Public Right-ofWay” of the Ripon Municipal Code.
Planning Director Zuidervaart said this is the second reading and adoption of Ordinance 911 repealing outdoor dining within a public right-of-way.
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Motion to waive the second reading and adopt Ordinance No. 911 repealing Chapter
5.48 “Outdoor Dining Within a Public Right-of-Way” of the Ripon Municipal Code.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Michael Restuccia, Vice Mayor
AYES: Uecker, Restuccia, Zuber, de Graaf, Barton
4. DISCUSSION ITEMS
A. MULTI-MODAL STATION PROJECT
Discussion/No Action Staff to give a short presentation on the progress of the Ripon Multi-Modal Station
Project design for City Council input.
Senior Civil Engineer Collins presented a PowerPoint presentation and said she wanted to give Council an update on the Ripon Multi-Modal Station/Transit Facility with the ACE train and to get Council's input on the initial design and future phasing of this project. She said O'Dell Engineering had been hired by San Joaquin Regional Rail Commission (SJRRC) to start the design and environmental phases. The presentation showed the preliminary ultimate layout, including facility, parking and platform. She said the parking analysis is just preliminary.
Collins said staff recently received an update from ACE regarding the planned use for this station. Their plan is that this station will start service in 2024 with one train per day with service starting in Ceres and coming north to Ripon. Collins said the ultimate buildout for ACE would have six trains running per day through this station. With just the one train per day, the Ripon station will not be staffed by ACE employees and all ticket sales will be done electronically, either on-site or online/phone. She said since there will be no ACE train employees on-site, there is no immediate need for a building.
Collins said Phase 1 is anticipated to be complete by 2024, which would include the train platform, off-site improvements and a parking area. Phase 2 would include the building and any additional parking required based on the build-out traffic/parking analysis. This completion date is to be determined and will have many aspects contributing to the buildout of it.
Collins said she is requesting input from Council regarding the building. The City can go with a small building that would be for transit purposes only or staff is recommending a more robust building that includes some community benefit areas. She said the initial layout presented to staff includes multi-purpose rooms, waiting/lobby area, restrooms, and a few office areas. Council Member de Graaf said this is similar to Manteca.
Collins said staff recommends starting with the more robust design and then decide if it is needed because it is easier to change the plan and go smaller than to try to go bigger.
Vice Mayor Restuccia said he would go with the larger building. Council Member Zuber agreed and asked Collins about grants. Collins said they have received a grant for over A
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five million dollars.
Barton asked if there is an idea of the ridership. Collins said it has been requested by staff. Zuber said the numbers will not be there until there are riders.
Barton said understanding who is commuting now, the demographics, and who has at least expressed interest in possibly using this, would be important for the Council to understand what kind of dollars the City will potentially need to devote to this building.
Zuber said the model being used now is minimal and based on the assumption that the commuter traffic will be from surrounding towns. Ripon will generate some ridership but most of the passengers will be from the surrounding areas and right now, the expected ridership is unknown.
Barton asked how many parking spots were in the drawing. Planning Director Zuidervaart said the Recycling Center was laid out fully with parking but was unsure of the exact number. He said staff has been pushing for numbers.
Barton asked if the parking is dedicated to the riders and is it paid. Zuidervaart said this is also a question staff has been asking.
Barton asked if the ACE train is self-sustained and is this a budget item for them. City Administrator Werner said it is a little different depending on the station. ACE believes ridership in Ripon will be in the threshold of an unmanned station. He said Zuber is correct, they do not know what the ridership will be. Manteca has City staff not ACE staff operating their station.
Barton asked if Manteca derives any income from ticket sales to offset those expenses.
Werner said no, and if the City was to put staff in the building, the City would need to use funds from either the Measure K transit fund or the Local Transportation Funds the City receives.
Collins said the next steps include a parking analysis, traffic study and O’Dell will continue with design.
Vice Mayor Restuccia asked if a robust camera system is in the design. Collins said yes.
Restuccia said other places have physical security and asked if that will be included.
Werner said that is not in the plan at this time. Restuccia said he is bringing this up because he believes these are two items that need to be considered.
B. COUNCIL COMMITTEE AND TASK FORCES
Discussion/No Action Mayor Uecker to discuss Council
Committee and Task Force appointments.
Mayor Uecker passed out the Council Committee sheets and asked Council to return the forms to Jane Kilgore by December 20, 2021.
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REPORTS
Department Heads:
Planning Director Zuidervaart said the Planning Commission has one item at the upcoming meeting, which is the amended site plan for Doak Development. Vice Mayor Restuccia asked for an update regarding the parking spaces currently being used for outdoor dining. Zuidervaart said the contractor hired by the restaurant was delayed but is scheduled to remove the platforms by January 8, 2022.
Council Member de Graff asked what will happen if it is not removed by January 8. Zuidervaart said at that point, code enforcement would be involved.
Director of Public Works Pease said the annual brush pick-up program runs through January 7, 2022.
Pease said water usage is down 31% from 2013 numbers and down 20% from last year's numbers.
Senior Civil Engineer Collins gave an update on Stockton Avenue saying that utility work should be finished at the end of January with an anticipated completion date of May 2022.
Collins said the Well 19 Improvement Project started last month and irrigation lines have been installed.
Collins said staff is submitting an application for a Clean California beautification grant for the Main Street overpass.
Mayor Uecker asked when paving will begin on Stockton Avenue. Collins said installation of the pavers should begin at the end of January or February.
de Graaf asked if they are controlling the dust. Collins said they will be checking in with the contractors at tomorrow's weekly meeting.
City Council:
Council Member Barton said he would like to thank the Council for entrusting him with the vacant seat. He said Timothy Wheeler was a wonderful Council Member and he will do his best to fill those shoes. Barton said he has an appreciation for the City and will do his best to serve it well. He said as Planning Commissioner, he knows they are blessed by the people who work here. He said the people are highly dedicated and it starts with the Police Department. He said he feels it is important to acknowledge the people who work hard. de Graaf welcomed Barton and said he looks forward to working with him. He said Kelly Donohue had done a great job with the light parade. He said he appreciates the Council’s support. de Graaf thanked everyone for attending the meeting.
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Council Member Zuber asked about the striping project downtown and if the weather would delay this. Pease said it should start next week again.
Restuccia said the light parade was nice.
Restuccia said Council received a letter about masks and one of the things recommended was adopting an ordinance like the City of Oroville did. However, Restuccia continued, Oroville even admitted it would not hold up. He said the tyrant in Sacramento has come out with continuing emergency events and is not sharing information, which is what poor leaders do. The County has asked for the information he is using to make these decisions and the State has refused to cooperate. The County is suing the State for the information. Restuccia said he thinks we need to join the lawsuit and feels every city in the State needs to join this lawsuit to sue the Governor for the information in order to prove what he is doing actually follows the science.
City Attorney Terpstra said it would be expensive to join the lawsuit; another option would be letters of support and when the case becomes justiciable and ready to be ruled upon, then the court would entertain friends of the court briefs and we could sign on to one of those. He said staff has found that the most economical decision is typically to sign onto one prepared by another organization. Terpstra said at staff level he will look for the most effective and economical way to help.
Barton said he has next to zero confidence that these orders will stop and said he sees no end.
Council adjourned to the Successor Agency meeting at 7:06 PM and reconvened to the Regular Ripon City Council meeting at 7:08 PM.
CLOSED SESSION
CLOSED SESSION: The closed session was called to order at 7:08 PM.
PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.
ROLL CALL: Council Members Gary Barton, Daniel de Graaf, Leo Zuber, Vice Mayor Michael Restuccia, Mayor Dean Uecker.
OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, City Clerk Lisa Roos.
IN THE MATTER OF:
(1) Potential or Pending Litigation pursuant to Section 54956.9(e)(1) of the California Government Code – 1 case.
(2) Real Property Negotiations pursuant to Section 54956.7 of the California Government Code.
Return to open session.
City Attorney Terpstra said Council met in closed session to discuss two items, staff was given A
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direction and no reportable action was taken.
There being no further business, the meeting was adjourned at 8:02 PM. (Signed) Dean Uecker
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
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1.1.A.a
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Attachment: 2021 10 advance (3273 : State of California) State Controller's Office
Remittance AdviceHighway Users Tax CitiesClaim Schedule: 2100208 and 2100208AIssue Date: December 30, 2021Fiscal Year: 2021-2022Collection Period: November 24, 2021 - December 23, 2021Description: Streets & Highways Code sections 2103, 2105, 2106, 2107 and 2107.5.For assistance, please contact Mr. Tam Nguyen at 916-327-0064 or at [email protected].
City Population Section 2103 Section 2105 Section 2106 Section 2107 Section 2107 Snow
(Included in Section
2107 Amount) Section 2107.5 Gross Claim
Perform Payee by
Apportionment Claim
Adjustment Payment Amount Year To Date
Ripon City Treasurer 16,292 $9,173.34 $6,907.61 $4,181.78 $9,616.59 $0.00 $0.00 $29,879.32 $0.00 $29,879.32 $206,707.82
1.1.A.b
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Attachment: fy2021_12hwycityra (3273 : State of California) State Controller's Office
Remittance Advice
Road Maintenance and Rehabilitation Account (RMRA) - Cities Claim Schedule: 2100180 and 2100180A
Issue Date: December 22, 2021
Fiscal Year: 2021-2022
Collection Period: November 01, 2021 - November 30, 2021 Description: Streets & Highways Code section 2032(h)(2), Road Maintenance and Rehabilitation Account allocation to cities.
For assistance, please contact John Bodolay at 916-323-2154 or at [email protected].
City Population Payment Amount
Supplemental Prior
Year Revenue Total Year To Date
Ripon City Treasurer 16,292 $26,041.80 $4.11 $26,045.91 $111,310.30 1 of 1
1.1.A.c
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Attachment: rmra_cities_remit_2021_dec21 (3273 : State of California)
1.1.B.a
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Attachment: CCATT (3289 : CCATT Holdings)
1.1.C.a
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Attachment: Waste Management (3290 : Waste Management)
1.1.C.a
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Attachment: Waste Management (3290 : Waste Management)
1.1.C.a
Packet Pg. 33
Attachment: Waste Management (3290 : Waste Management)
1.1.C.a
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Attachment: Waste Management (3290 : Waste Management)
1.2.A.a
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Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.A.a
Packet Pg. 36
Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.A.a
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Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.A.a
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Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.A.a
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Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.A.a
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Attachment: Terpstra Invoices (3291 : Law Office of Thomas H. Terpstra)
1.2.B.a
Packet Pg. 41
Attachment: Invoice 10_D.A. Wood Construction, Inc (3265 : D.A. Wood Construction, Inc.)
1.2.C.a
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Attachment: Invoice 2_Soracco, Inc (3266 : Soracco, Inc.)
INVOICE
Lodi, CA
209-367-3701
Project Mgr: Troy Schiess
City of Ripon CA
Attn: Sarah Collins
259 N Wilma Ave
Ripon, CA 95366-3028
Invoice Number: TG11026
Terracon Consultants, Inc.
PO Box 959673
St Louis, MO 63195-9673
Federal E.I.N.: 42-1249917
REMIT TO:
To:
NA211266
$5,000.00
$712.00
12/17/2021
12/11/2021
Project Number:
Contract Amount:
Billed to Date:
Invoice Date:
Services Through:
Project: Well #19 Improvement
1201 W River Rd
Located at the west end of Mistlin Sports Park
Ripon, CA
Date Report Description of Services Quantity Rate Total 12/6/21 NA211266.0001 Compaction Testing - Soils & AC, Inc. gauge (Gr. 3) 4.00 $98.00 $392.00 12/6/21 NA211266.0001 Report Production (inc. PM/PE Review & Admin 1.00 $75.00 Support)
$75.00
12/6/21 NA211266.0001 Trip Charge (ea) 1.00 $45.00 $45.00 12/7/21 NA211266.0002 Proctor on Soil & Agg. Base Rock 1.00 $200.00 $200.00 Invoice Total $712.00
Total Billed $712.00
Statement of Account
Contract Amount
Total Due this Invoice
Amount Previously Billed $0.00
$712.00
Payments to Date
Total Due
$712.00
$0.00
$5,000.00
TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 12/17/2021 Page 1 of 1 Client #396776
1.2.D.a
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Attachment: Invoice TG11026_Terracon Consultants, Inc (3270 : Terracon Consultants, Inc.)
1.2.E.a
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Attachment: Invoice AR112943_SJRTD (3271 : SJRTD)
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Attachment: Price Paige (3275 : Price Paige & Company)
Bill To
INVOICE
Description Amount
Invoice Date
Total Due
Delinquent Date
Customer # Invoice #
RMA 2022-0228
12/17/2021
$239,389.00
CRI090
2021/2022 3RD QUARTER DEPOSITS
CITY OF RIPON
259 NORTH WILMA AVENUE
RIPON, CA 95366
CENTRAL SAN JOAQUIN VALLEY
RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
800.541.4591
916.244.1199 Fax
01/31/2022
Liability Program 78,987.00
2021 Liability Retrospective Adjustment 29,263.00
Workers' Compensation Program 131,139.00
TOTAL AMOUNT DUE $239,389.00
Please make check payable to CSJVRMA and remit payment to the above address.
Delinquent amounts shall be assessed a 1% penalty plus interest at the rate of 10% per annum.
CSJVRMA ACCEPTS ELECTRONIC PAYMENTS
To obtain ACH/wiring instructions, please contact Katie O’Brien, Finance Manager.
[email protected] ~ (916) 244-1192 (Direct)
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Attachment: RMA 2022-0228 Ripon (3276 : CSJVRMA 2021/2022 3rd Quarter)
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Attachment: Invoice 13-622-03-20_LDA (3278 : LDA)
Invoice
Date
12/13/2021
Invoice #
4181
Bill To
City of Ripon
259 N. Wilma Ave
Ripon, CA 95366
Ship To
VAUGHAN Construction
4701 Fig Avenue
Manteca, CA 95337
P.O. Number Terms
Due on receipt
Rep Ship
12/13/2021
Via F.O.B. Project
21-321 River Rd
Total
Quantity Item Code Description U/M Price Each Amount
City of Ripon
Site Concrete River Rd, between Calhoun and Fulton 2,108.00 2,108.00 $2,108.00
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Attachment: Invoice 4181_Vaughan Construction (3287 : Vaughan Construction) Invoice
Date
12/13/2021
Invoice #
4182
Bill To
City of Ripon
259 N. Wilma Ave
Ripon, CA 95366
Ship To
VAUGHAN Construction
4701 Fig Avenue
Manteca, CA 95337
P.O. Number Terms
Due on receipt
Rep Ship
12/13/2021
Via F.O.B. Project
21-322 McVeigh
Total
Quantity Item Code Description U/M Price Each Amount
City of Ripon
Site Concrete 977 McVeigh 4,435.00 4,435.00
$4,435.00
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Attachment: Invoice 4182_Vaughan Construction (3287 : Vaughan Construction) MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 1/11/2022
Subject: Invoice 4181 & 4182 – Vaughan Construction
RECOMMENDED ACTION:
Council to approve payment for Invoice #4181 in the amount of $2,108.00 and Invoice #4182 in the amount of $4,435.00.
BACKGROUND:
In connection with the recent ordinance update to Chapter 12.16 “Sidewalk Repair, Maintenance or Replacement” of the Ripon Municipal Code, staff requested proposals from Contractors to provide maintenance services to repair and replace sidewalk trip hazards.
Vaughan Construction submitted the lowest proposal to perform this work.
On July 9, 2019, City Council approved the maintenance contract with Vaughan Construction (cost not to exceed $50,000.00) to remove and replace sidewalk trip hazards.
On October 13, 2020, City Council approved the 1st Amendment to the maintenance contract with Vaughan Construction with a not to exceed amount of $50,000.00.
DISCUSSION/ANALYSIS:
Below is a summary of Sidewalk Trip Hazards from the period of July 1, 2019 to December 31, 2021.
Responsible Party
Complete
2019
Complete
2020
Complete
2021
Pending
Completion
City 7 6 4 1
Homeowner/Utility Co. 6 16 5 4
TOTALS 13 22 9 5
FISCAL IMPACT:
Invoice #4181 in the amount of $2,108.00 includes payment for 1 completed site paid for through the Street & Road Fund. This site is the City’s responsibility. Invoice #4182 in the amount of $4,435.00 includes payment for 1 completed site paid for through the Street & Road Fund. This site is the homeowner’s responsibility, and the homeowner has agreed in writing to reimburse the City for the repair cost.
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Attachment: Staff Report Vaughan 2022.1.11 (3287 : Vaughan Construction)
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Attachment: Invoice 26100_WGR-SC approved (3292 : WGR Southwest, Inc.) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 01/11/2022
Subject: Lighting District - 2nd Resolution
RECOMMENDED ACTION:
Requesting Council order the City Engineer to prepare the report for the Fiscal Year 2022-2023 pertaining to the annual assessments for Assessment District 05-1 (City of Ripon Lighting District).
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ORDERING THE CITY ENGINEER TO PREPARE ON
BEHALF OF THE CITY OF RIPON THE ENGINEER'S
REPORT FOR THE FISCAL YEAR 2022-2023 PERTAINING
TO THE ANNUAL ASSESSMENTS FOR ASSESSMENT
DISTRICT NO. 05-1, CITY OF RIPON, COUNTY OF SAN
JOAQUIN CALIFORNIA, COMMONLY KNOWN AS CITY OF
RIPON LIGHTING DISTRICT
WHEREAS, previous hereto pursuant to Resolution No. 04-70 and 05-2 adopted by the City Council of the City of Ripon, Assessment District No. 05-1, commonly known as City of Ripon Lighting District, was formed creating an assessment district pursuant to the Landscaping and Lighting Act of 1972 for the maintenance of street lights in the City of Ripon; and WHEREAS, pursuant to Section 22565, et seq. of the Streets and Highways Code of the State of California, the City Engineer is required to prepare and file with the City of Ripon a report for each fiscal year for which assessments are to be levied and collected by the City within said district in order to pay for the costs of maintaining improvements as described in the engineer’s report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the City Engineer is hereby ordered pursuant to Section 22565 of the Streets and Highways Code of the State of California to prepare and file the annual engineer’s report in reference to Assessment District No. 05-1 for City of Ripon Lighting District pursuant to the Landscaping and Lighting Act of 1972, for approval by the City Council, which said report shall indicate the present boundaries, the description of the work of improvements for which assessments are to be levied for the fiscal year, the method of assessment spread, his estimate of the maintenance costs, the assessment roll, and the assessment diagram and boundary map within said Assessment District No. 05-1 and their proposed annual assessments for the fiscal year commencing July 1, 2022, to and including June 30, 2023.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
1.3.A
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THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.A
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City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 01/11/2022
Subject: Landscape Maintenance Districts - 2nd Resolution RECOMMENDED ACTION:
Requesting Council order the City Engineer to prepare the report for the Fiscal Year 2022-2023 pertaining to the annual assessments for the City of Ripon’s ten Landscape Maintenance Districts.
1.3.B
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ORDERING THE CITY ENGINEER TO PREPARE ON
BEHALF OF THE CITY OF RIPON THE ENGINEER'S
REPORT FOR THE FISCAL YEAR 2022-2023 PERTAINING
TO THE ANNUAL ASSESSMENTS FOR THE CITY OF
RIPON'S TEN LANDSCAPE MAINTENANCE DISTRICTS
LOCATED IN THE COUNTY OF SAN JOAQUIN,
CALIFORNIA.
WHEREAS, previous hereto pursuant to Resolutions adopted by the City Council of the City of Ripon, the Assessment Districts noted in the table below were formed creating an assessment district pursuant to the Landscaping and Lighting Act of 1972 for the maintenance of general landscaping and irrigation systems in the City of Ripon; and WHEREAS, pursuant to Section 22565, et seq. of the Streets and Highways Code of the State of California, the City Engineer is required to prepare and file with the City of Ripon a report for each fiscal year for which assessments are to be levied and collected by the City within said districts in order to pay for the costs of maintaining improvements as described in the Engineer’s Report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the City Engineer is hereby ordered pursuant to Section 22565 of the Streets and Highways Code of the State of California to prepare and file the annual engineer’s report in reference to the Landscape Maintenance Districts noted in the table below pursuant to the Landscaping and Lighting Act of 1972, for approval by the City Council, which said report shall indicate the present boundaries, the description of the work of improvements for which assessments are to be levied for the fiscal year, the method of assessment spread, their estimate of the maintenance costs, the assessment roll, and the assessment diagram and boundary map within said Districts and their proposed annual assessments for the fiscal year commencing July 1, 2022, to and including June 30, 2023.
FORMATION OF LANDSCAPE MAINTENANCE DISTRICTS
District Name
Council
Acceptance Date Resolution No.
Dutch Meadows #89-1 November 7, 1989 89-60
Country Woods Unit No. 2 & Zumstein Estates Subdivisions #89-2 January 2, 1990 90-1 Farmland Estates #92-1 June 2, 1992 92-30
Main Street Landscape Maintenance District #94-1 June 7, 1994 94-36 Boesch-Kingery Estates #96-1 April 2, 1996 96-17
Jacobs Landing #98-1 May 5, 1998 98-37
Carolina’s Landscape Maintenance District #02-1 August 6, 2002 02-77 Cornerstone 1 Landscape Maintenance District #07-1 April 7, 2007 07-36 Alexandra Place #17-2 June 12, 2018 18-55
The Vineyards #17-1 June 12, 2018 18-54
1.3.B
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.B
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City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 01/11/2022
Subject: Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.
RECOMMENDED ACTION:
In 2004, the City of Ripon completed the Hughes Lane Street Widening Project. As part of this project, a dedication of property and a public utility easement was drafted; however, it was never recorded. Requesting Council adopt the resolution accepting a Grant Deed / Grant of Public Utility Easement of certain real property located at 467 N. Wilma Avenue to the City of Ripon in connection with the 2004 Hughes Lane Street Widening Project, and authorize the Mayor to sign and execute any and all documents necessary to complete the aforementioned transaction.
Attachments:
1. Grant Deed & PUE_Khatri & Sons, L.P
1.3.C
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ACCEPTING A GRANT DEED / GRANT OF PUBLIC
UTILITY EASEMENT OF CERTAIN REAL PROPERTY TO
THE CITY OF RIPON
WHEREAS, Khatri & Sons, L.P., herein referred to as “GRANTOR” are the owners of real property located in Ripon, San Joaquin County, California 95366 described in Exhibit “A” and Exhibit “B”of the Grant Deed / Grant of Public Utility Easement attached hereto; and WHEREAS, the ownership of the Property by the City of Ripon, herein referred to as “GRANTEE”, will further the public interest; and
WHEREAS, by execution of the Grant Deed / Grant of Public Utility Easement in connection with the 2004 Hughes Lane Street Widening Project, Grantor conveyed the Property to the City of Ripon; and
WHEREAS, by execution of the Grant Deed / Grant of Public Utility Easement, Grantor has agreed to grant to Grantee a public utility easement and right-of-way to lay, construct, repair, maintain, operate, renew and replace pipelines and appurtenances incidental thereto (herein referred to as “facilities’) for the conveyance of water, wastewater, electrical, stormwater and telecommunication with right of ingress and egress to and from same, in, over, under and across the easement on certain property more particularly described in Exhibit “C” and depicted on Exhibit “D” of the Grant Deed / Grant of Public Utility Easement attached hereto; and WHEREAS, Government Code section 27281 mandates that deeds or grants conveying any interest or easement upon real property to a governmental agency for public purposes shall not be accepted by the County for recordation without consent of the grantee evidenced by its certificate or resolution of acceptance attached to or printed on the Grant Deed / Grant of Public Utility Easement.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon, does hereby accept the aforementioned Grant Deed / Public Utility Easement Deed from Khatri & Sons, L.P. The Mayor is authorized to sign and execute any and all documents necessary to complete the aforementioned transaction.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
1.3.C
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THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.C
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1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.)
1.3.C.a
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Attachment: Grant Deed & PUE_Khatri & Sons, L.P (3277 : Grant Deed / Grant of Public Utility Easement_Khatri & Sons, L.P.) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Jane Kilgore, Deputy City Clerk
Date: 01/11/2022
Subject: Council Committee Appointments and Task Forces RECOMMENDED ACTION:
This resolution approves the City Council Member appointments to local and regional Boards, Commissions, Task Forces, and City Council Committees for 2022.
Attachments:
1. Council Member Assignments 2022_v2
1.3.D
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON APPROVING CITY COUNCIL MEMBER
APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS,
TASK FORCES, AND COMMITTEES
WHEREAS, the City of Ripon is desirous of appointing Council Members to local and regional Boards, Commissions, Task Forces, and City Council Committees; and WHEREAS, these assignments also include City Council Committees that are focused on local issues; and
WHEREAS, the Council Members appointed have expressed their interest in serving on said appointments; and
WHEREAS, the Mayor makes a recommendation of the City Council Member appointments for the upcoming calendar, which is ratified by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the City Council Member appointments for Calendar Year 2022, as attached as “Exhibit A”, be approved.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.D
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CITY COUNCIL ASSIGNMENTS – CALENDAR YEAR 2022
Each year the Mayor recommends to the City Council the assignments for individual council members for the upcoming calendar year, which is ratified by the City Council. These assignments include local and regional Boards, Commissions, and Task Forces. This list also includes City Council Committees that are focused on more local issues.
BOARDS AND COMMISSIONS
1. Central Valley Division of League of California Cities Executive Member Dean Uecker
Gary Barton (Alternate)
2. San Joaquin County Council of Governments Executive Board Leo Zuber
3. San Joaquin Integrated Solid Waste Management Board
Daniel de Graaf
4. LAFCO Board
n/a – City rotates back on LAFCo in 2023
5. San Joaquin Partnership Board
Gary Barton
6. San Joaquin Valley Air Pollution Control District Board Leo Zuber
7. San Joaquin County Board of Supervisor’s Advisory Water Commission Gary Barton
Daniel de Graaf (Alternate)
8. South San Joaquin Irrigation District Groundwater Sustainability Agency Board Daniel de Graaf
Gary Barton (Alternate)
TASK FORCE(S)
1. City/County Criminal Justice Task Force
Mike Restuccia
Dean Uecker (Alternate)
City Administrator
Chief of Police
Exhibit A
1.3.D.a
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Attachment: Council Member Assignments 2022_v2 (3286 : Council Committee Appointments and Task Forces)
CITY COUNCIL COMMITTEES
City Council committees are intended to (1) enhance the communication between the City Council and City staff at the early phase of the development of significant items affecting public policy, (2) allow committee members to develop a deeper level of knowledge on matters of public policy or public concerns, and/or (3) make recommendations to the City Council on matters of public policy. The City Council Committees do not replace the City Council as final decision makers.
Committees should be disbanded when their primary function or task has been completed or no longer exists.
The Council member with the lowest seat number, as described in Ripon Municipal Code Chapter 2.04, shall chair the committee.
1. Legislative Response
Purpose: As directed by the Mayor, review proposed state or federal legislation and provide a recommendation to the City Council on a formal position.
Daniel de Graaf
Mike Restuccia
City Administrator
City Attorney
2. Community Concerns & Public Engagement
Purpose: Meet with concerned citizens or local organizations regarding concerns over existing City policies.
Leo Zuber
Mike Restuccia
City Administrator
Department Heads (as needed)
3. Code Enforcement
Purpose: Review staff approach to code enforcement matters such that the process being following is consistent with City Council Ripon Municipal Code. Recommend changes to those chapters of the Ripon Municipal Code related to code enforcement, as needed.
Leo Zuber
Mike Restuccia
City Administrator
Chief of Police
Planning Director
City Attorney
4. Housing and Loan
Purpose: Participate in discussions related to housing policies in Ripon and make recommendations to the City Council on policies and agreements related to housing.
Dean Uecker
Mike Restuccia
City Administrator
City Clerk
Planning Director
Exhibit A
1.3.D.a
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Attachment: Council Member Assignments 2022_v2 (3286 : Council Committee Appointments and Task Forces)
5. Economic Development
Purpose: Consider policies related to economic development and make recommendations to the City Council, as needed. For projects that are taking advantage of the City of Ripon’s incentive program, review the proposal and make a recommendation to the City Council.
Gary Barton
Leo Zuber
City Administrator
Planning Director
6. Budget Development
Purpose: Consider budget policies and make a recommendation on policies for the City Council’s consideration.
Daniel de Graaf
Mike Restuccia
Department Heads (as needed)
7. Swimming Pool Operations
Purpose: Meet with the representatives of the Ripon Unified School District and provide input as stated in the Joint Use Agreement between the City of Ripon and Ripon Unified School District, including establish hours of operations, determine types of programs and activities, develop proposals for growth and expansion, and fiscal oversight.
Leo Zuber
Dean Uecker (Alternate)
City Administrator
Recreation Director
8. Golf Course
Purpose: Evaluate the requested use of the Capital Improvement Account funds for Long-Term Capital Improvements and Emergency Improvements and Repairs, as described in Resolution No. 08-1, “Establishing Policy for Allocation of Revenues from Jack Tone Golf Course Dean Uecker
tbd (Public Member)
City Administrator
Recreation Director
9. Two-by-Two Committee
Purpose: Meet with representatives of the organizations listed below to discuss matters related to the coordination between the agencies, concerns of an agency, or challenges an agency may be experiencing.
Make recommendations to the City Council on agreements, policy changes, etc. as it relates to these discussions.
Leo Zuber
Danie de Graaf
City Administrator
City Attorney
Ripon Unified School District Ripon Consolidated Fire District Chamber of Commerce City of Manteca
Ripon Christian Schools City of Lathrop
Exhibit A
1.3.D.a
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Attachment: Council Member Assignments 2022_v2 (3286 : Council Committee Appointments and Task Forces)
CITY COUNCIL POSITIONS
1. Council Check Review
Gary Barton
Exhibit A
1.3.D.a
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Attachment: Council Member Assignments 2022_v2 (3286 : Council Committee Appointments and Task Forces) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 01/11/2022
Subject: TDA Audit FYE 6/30/2021
RECOMMENDED ACTION:
This resolution accepts the City of Ripon Transportation Development Act Fund, the Measure K Fund and the Transit Enterprise Fund Audit Report for the fiscal year ended June 30, 2021, prepared by LSL, CPAs.
BACKGROUND:
This audit is required by San Joaquin Council of Governments (SJCOG) because the City of Ripon receives TDA, Measure K and Transit Funds. Lance, Soll & Lunghard, LLP (LSL, CPAs) does an audit of all funds for SJCOG and audits each city that rolls up into SJCOG’s consolidated audit.
DISCUSSION/ANALYSIS:
The audit of the City of Ripon Transportation Development Act (TDA) Fund, the Measure K Fund and the Transit Enterprise Fund for the fiscal year ended June 30, 2021 has been completed by LSL, CPAs. As noted in the audit letter to the City Council, there were no significant audit findings, no difficulties encountered between the auditors and staff, and no disagreements between management and the auditors.
FISCAL IMPACT:
None. This audit is paid for by San Joaquin Council of Governments’ administrative dollars.
Attachments:
1. Ripon TDA Audit Communication Ltr Final 12-30-21
2. Ripon TDA Audit FS Final 12-30-21
1.3.E
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ACCEPTING THE CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT FUND, THE
MEASURE K FUND, AND THE TRANSIT ENTERPRISE
FUND AUDIT REPORT FOR THE FISCAL YEAR ENDED
JUNE 30, 2021
WHEREAS, the City of Ripon Transportation Development Act Fund, the Measure K Fund, and the Transit Enterprise Fund Audit Report June 30, 2021 has now been completed and filed with the City of Ripon; and
WHEREAS, Lance, Soll and Lunghard, LLP, Certified Public Accountants, conducted the audit in accordance with generally accepted auditing standards and Government Auditing standards; and WHEREAS, the City of Ripon complied with respect to items tested.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon accepts the City of Ripon Transportation Development Act Fund, the Measure K Fund, and the Transit Enterprise Fund Audit Report June 30, 2021.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
1.3.E
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December 30, 2021
To the Board of Directors
San Joaquin Council of Governments
Stockton, California
To the City Council
City of Ripon
Ripon, California
We have audited the financial statements of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California (the City) for the year ended June 30, 2021. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated April 1, 2021.
Professional standards also require that we communicate to you the following information related to our audit.
Significant Audit Findings and Other Issues
Qualitative Aspects of Significant Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 2 to the financial statements. No new accounting policies were adopted, and the application of existing policies was not changed during fiscal year 2020-21 relating to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. We noted no transactions entered into by the City during the year relating to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund, for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the City’s Transit Enterprise Fund financial statements was management’s estimate of the depreciation is based on the straight-line method of depreciation. We evaluated key factors and assumptions used to develop the estimate of depreciation in determining that it is reasonable in relation to the financial statements taken as a whole.
Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements are the disclosures of Capital Assets in Note 4 to the financial statements.
The financial statement disclosures are neutral, consistent, and clear.
Lance, Soll & Lunghard, LLP 2151 River Plaza Dr., Suite 150 Sacramento ,CA95833 Phone: 916.503.9691
1.3.E.a
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Attachment: Ripon TDA Audit Communication Ltr Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Significant Unusual Transactions
Management is responsible for the policies and practices used to account for significant unusual transactions. No significant unusual transactions have occurred during fiscal year 2020-2021.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. No misstatements were found.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit.
Circumstances that Affect the Form and Content of the Auditor’s Report New auditing standards were implemented in fiscal year 2020-2021 related to Statement of Auditing Standards 134, Auditor Reporting and Amendments, Including Amendments Addressing Disclosures in the Audit of Financial Statements, through Statement of Auditing Standards 140, Supplementary Information in Relation to the Financial Statements as a Whole. These standards updated the form and content of the financial statement auditor’s report. The purpose of the change was to present an easier format for users to understand the results of the audit and management’s responsibilities.
Management Representations
We have requested certain representations from management that are included in the management representation letter dated December 30, 2021.
Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements relating to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund, or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues Discussed with Management We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors relating to the Transportation
1.3.E.a
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Attachment: Ripon TDA Audit Communication Ltr Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.
Other Matters
We applied certain limited procedures to the budgetary comparison schedules for the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
Restriction on Use
This information is intended solely for the use of the Board of Directors of the San Joaquin Council of Governments and the City Council and management of the City of Ripon and is not intended to be, and should not be, used by anyone other than these specified parties.
Very truly yours,
Sacramento, California
1.3.E.a
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Attachment: Ripon TDA Audit Communication Ltr Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT
AND MEASURE K FUNDS
NON-TRANSIT PURPOSES
AND TRANSIT ENTERPRISE FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
INDEPENDENT AUDITORS’ REPORT, FUND FINANCIAL
STATEMENTS, REQUIRED SUPPLEMENTARY INFORMATION,
AND COMPLIANCE REPORT
1.3.E.b
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Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORTATON DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES
AND TRANSIT ENTERPRISE FUND
INDEPENDENT AUDITORS’ REPORTS, FUND FINANCIAL STATEMENTS,
REQUIRED SUPPLEMENTARY INFORMATION, AND
COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
1.3.E.b
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Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES
AND TRANSIT ENTERPRISE FUND
INDEPENDENT AUDITORS’ REPORTS, FUND FINANCIAL STATEMENTS,
REQUIRED SUPPLEMENTARY INFORMATION, AND
COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
TABLE OF CONTENTS
Page
FINANCIAL SECTION
INDEPENDENT AUDITORS’ REPORT .................................................................................................... 1
FUND FINANCIAL STATEMENTS
Balance Sheets – Transportation Development Act and Measure K Funds Non-Transit Purposes .......................................................................................................................... 4 Statements of Revenues, Expenditures, and Changes in Fund Balances – Transportation Development Act and Measure K Funds
Non-Transit Purposes .......................................................................................................................... 5 Statements of Net Position – Transit Enterprise Fund ....................................................................... 6 Statements of Revenues, Expenses, and Changes in Net Position – Transit Enterprise Fund ....................................................................................................................... 7 Statements of Cash Flows – Transit Enterprise Fund ........................................................................ 8 Notes to the Fund Financial Statements.................................................................................................... 9
REQUIRED SUPPLEMENTARY INFORMATION
Budgetary Comparison Schedule – Transportation Development Act Fund.................................... 15 Budgetary Comparison Schedule – Measure K Fund ...................................................................... 16 Note to Required Supplementary Information .................................................................................... 17
OTHER REPORTS
Independent Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Fund Financial Statements Performed in Accordance with Government Auditing Standards and the Transportation Development Act ......................................................................................... 19 Independent Auditors’ Report on State Compliance ........................................................................ 21
1.3.E.b
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Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) INDEPENDENT AUDITORS’ REPORT
To the Board of Directors
San Joaquin Council of Governments
Stockton, California
To the City Council
City of Ripon
Ripon, California
Report on the Financial Statements
Opinions
We have audited the accompanying financial statements of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California, as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon’s financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California, as of June 30, 2021, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Emphasis of Matter
As discussed in Note 2, these financial statements present only the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund and do not purport to, and do not, present fairly the financial position of the City as of June 30, 2021, and the changes in its financial position for the fiscal year then ended, in accordance with accounting principles generally accepted in the United States.
Lance, Soll & Lunghard, LLP 2151 River Plaza Dr., Suite 150 Sacramento ,CA95833 Phone: 916.503.9691
1.3.E.b
Packet Pg. 82
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon’s ability to continue as a going concern for twelve months beyond the date of the financial statements.
Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with the GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if, there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS and Government Auditing Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California’s internal control. Accordingly, no such opinion is expressed.
Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.
2 1.3.E.b
Packet Pg. 83
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Other Reporting Responsibilities
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the budgetary comparison schedules for the Transportation Development Act Fund and the Measure K Fund be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Management has omitted the management’s discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing information.
Report on Summarized Comparative Information
We have previously audited the City’s 2020 financial statements of the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund, and we expressed an unmodified audit opinion on those audited financial statements in our report dated December 31, 2020. In our opinion, the summarized comparative information presented herein as of and for the year ended June 30, 2020, is consistent, in all material respects, with the audited financial statements from which it has been derived.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 30, 2021, on our consideration of the City’s internal control over financial reporting, as it relates to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund, and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance, as it relates to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance as it relates to the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund.
Sacramento, California
December 30, 2021
3 1.3.E.b
Packet Pg. 84
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) Transportation
Development Measure K
Act Fund Fund 2021 2020
Assets:
Cash and investments $ - $ 2,464,889 $ 2,464,889 $ 2,145,612 Due from other agencies 796,032 75,000 871,032 815,000
Due from other funds - - - 438,714
Total Assets $ 796,032 $ 2,539,889 $ 3,335,921 $ 3,399,326 Fund Balances:
Restricted $ 796,032 $ 2,539,889 $ 3,335,921 $ 3,399,326 Total Fund Balances 796,032 2,539,889 3,335,921 3,399,326 Total Liabilities and Fund Balances $ 796,032 $ 2,539,889 $ 3,335,921 $ 3,399,326 Totals
CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES
BALANCE SHEET
JUNE 30, 2021, WITH COMPARATIVE TOTALS
The accompanying notes are an integral part of these financial statements. 4 1.3.E.b
Packet Pg. 85
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) Transportation
Development Measure K
Act Fund Fund 2021 2020
Revenues:
Local Transportation Fund:
Streets and roads $ 777,731 $ - $ 777,731 $ 725,032
Pedestrian and bicycle 18,301 - 18,301 14,968
Measure K Fund:
Local street repair - 300,000 300,000 300,000
Pedestrian and bicycle - - - 438,714
Passenger rail - 73,928 73,928 -
Congestion relief - 20,000 20,000 -
Investment earnings 5,833 19,277 25,110 33,080
Total Revenues 801,865 413,205 1,215,070 1,511,794
Excess of Revenues
Over Expenditures 801,865 413,205 1,215,070 1,511,794
Other Financing Uses:
Intergovernmental transfers (745,833) (93,928) (839,761) (214,051) Total Other Financing Uses (745,833) (93,928) (839,761) (214,051) Net Change in Fund Balances 56,032 319,277 375,309 1,297,743 Fund Balances:
Fund Balances, Beginning of Year 740,000 2,659,326 3,399,326 2,101,583 Restatements - (438,714) (438,714) -
Fund Balances, Beginning of Year, as restated 740,000 2,220,612 2,960,612 - Fund Balances, End of Year $ 796,032 $ 2,539,889 $ 3,335,921 $ 3,399,326 Totals
CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCES FOR THE FISCAL YEAR ENDED JUNE 30, 2021, WITH COMPARATIVE TOTALS The accompanying notes are an integral part of these financial statements. 5 1.3.E.b
Packet Pg. 86
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) 2021 2020
Assets:
Current Assets:
Cash and cash equivalents $ 22,505 $ 30,218
Accounts receivable 334 -
Due from other agencies 12,413 3,777
Total Current Assets 35,252 33,995
Capital assets, net 324,131 405,163
Total Assets $ 359,383 $ 439,158
Liabilities and Net Position:
Liabilities:
Accounts payable $ 1,253 $ -
Total Liabilities 1,253 -
Net Position:
Investment in capital assets 324,131 405,163
Restricted 33,999 33,995
Total Net Position 358,130 439,158
Total Liabilities and Net Position $ 359,383 $ 439,158
CITY OF RIPON
TRANSIT ENTERPRISE FUND
STATEMENT OF NET POSITION
JUNE 30, 2021, WITH COMPARATIVE TOTALS
The accompanying notes are an integral part of these financial statements. 6 1.3.E.b
Packet Pg. 87
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) 2021 2020
Operating Revenues:
Fares $ 1,451 $ 2,021
Total Operating Revenues 1,451 2,021
Operating Expenses:
Operations 22,671 18,841
Vehicle maintenance 13,059 13,015
Administration 13,625 11,880
Depreciation 81,032 125,734
Total Operating Expenses 130,387 169,470
Operating Loss (128,936) (167,449)
Nonoperating Revenues:
State Transit Assistance funds 1,610 1,843
Measure K Passenger Bus funds 46,118 39,459
Interest 553 1,182
Total Nonoperating Revenues 48,281 42,484
Nonoperating Expenses:
Multi-Modal Station 373 8,194
Total Nonoperating Expenses 373 8,194
Change in Net Position (81,028) (133,159)
Net Position, Beginning of Year 439,158 572,317
Net Position, End of Year $ 358,130 $ 439,158
CITY OF RIPON
TRANSIT ENTERPRISE FUND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR THE FISCAL YEAR ENDED JUNE 30, 2021, WITH COMPARATIVE TOTALS The accompanying notes are an integral part of these financial statements. 7 1.3.E.b
Packet Pg. 88
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) 2021 2020
Cash Flows from Operating Activities:
Cash receipts from customers $ 1,117 $ 2,271
Cash disbursements for administration and operations (35,043) (33,250) Cash disbursements for services and supplies (13,059) (13,015) Net Cash Used by Operating Activities (46,985) (43,994) Cash Flows from Noncapital Financing Activities:
Measure K Passenger Bus funds 37,249 43,527
State Transit Assistance funds 1,843 1,056
Net Cash Provided by Noncapital Financing Activities 39,092 44,583 Cash Flows from Capital and Related Financing Activities:
Multi-modal station engineering time (373) (8,194)
Net Cash Used by Capital and Related Financing
Activities (373) (8,194)
Cash Flows from Investing Activities:
Interest received 553 1,182
Net Cash Provided by Investing Activities 553 1,182
Net Increase (Decrease) in Cash and Cash Equivalents (7,713) (6,423) Cash and Cash Equivalents, Beginning of Year 30,218 36,641 Cash and Cash Equivalents, End of Year $ 22,505 $ 30,218 Reconciliation of Operating Loss to Net Cash Used by
Operating Activities:
Operating loss $ (128,936) $ (167,449)
Adjustments to reconcile operating loss to net cash used by operating activities:
Depreciation 81,032 125,734
Increase (decrease) in receivables (334) 250
Increase (decrease) in accounts payable 1,253 (2,529)
Total Adjustments 81,951 123,455
Net Cash Used for Operating Activities $ (46,985) $ (43,994)
CITY OF RIPON
TRANSIT ENTERPRISE FUND
STATEMENT OF CASH FLOWS
FOR THE FISCAL YEAR ENDED JUNE 30, 2021, WITH COMPARATIVE TOTALS The accompanying notes are an integral part of these financial statements. 8 1.3.E.b
Packet Pg. 89
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 1: Organization
The City of Ripon (City) receives funds under the provisions of the Transportation Development Act (TDA) from the San Joaquin County Local Transportation Fund (LTF) under Article 4, Section 99260 for streets and roads, as the City does not have any unmet transit needs at this time. The City's Article 4 LTF funds can be used for the support of streets and roads as defined in the TDA.
The City receives funds under the provisions of the TDA from the San Joaquin County LTF under Article 8, Section 99400(a) for local streets and roads projects, and Article 3, Section 99234 for pedestrian and bicycle facilities. The funds provided under Article 8 represent amounts available after the determination by the San Joaquin Council of Governments, the transportation planning agency administering TDA funds, of amounts needed for local streets and roads of the City. The funds provided under Article 3, Section 99234 represent amounts set aside to be allocated for pedestrian and bicycle facilities within the jurisdictions of San Joaquin County and represent up to two percent of the available funds countywide. The City TDA Fund is used to account for these funds received by the City for non-transit purposes, which is reflected in these financial statements of the TDA Fund allocated for non-transit purposes.
The City also receives funds from an ordinance (Measure K) passed by San Joaquin County voters resulting in a sales tax increase of one-half of one percent for transportation improvements. The San Joaquin Council of Governments, acting as the Local Transportation Authority, oversees the collection and distribution of the sales tax in accordance with the thirty-year transportation expenditure plan. The plan calls for street repairs, safety and operational improvements on streets and roads, projects to reduce street and highway congestion, and the promotion of passenger rail and bus services as an alternative to travel by automobile. The City's Measure K Fund is used to account for these funds, which is reflected in these financial statements of the Measure K Fund.
The City, as other like-sized cities in the State of California, maintains its accounting records on a cash basis, wherein the total cash available at any time is offset by the then recorded fund balances. This method of accounting does not recognize receivables due to the City, payables due from the City, or investments in property and equipment. However, for purposes of these financial statements of the TDA and Measure K Funds, the modified accrual basis of accounting is used.
Note 2: Summary of Significant Policies
a. Basis of Presentation
The financial statements of the TDA Fund, Measure K Fund, and Transit Enterprise Fund of the City have been prepared in accordance with accounting principles generally accepted in the United States of America as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. 9 1.3.E.b
Packet Pg. 90
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 2: Summary of Significant Policies (Continued)
b. Reporting Entity
The financial statements are intended to present the financial position, results of operations, and cash flows of only transactions recorded in the TDA Fund, Measure K Fund, and Transit Enterprise Fund of the City and are not intended to present fairly the financial position of the City and changes in its financial position and its cash flows in accordance with accounting principles generally accepted in the United States of America. c. Fund Accounting
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled.
The TDA and Measure K Funds are governmental funds specifically categorized as special revenue funds. Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes.
The Transit Enterprise Fund is a proprietary fund specifically categorized as an enterprise fund. Enterprise funds are used to account for activities similar to those found in the private sector. The City uses an enterprise fund to account for its transit operations because fees are charged to external users for services provided. d. Measurement Focus and Basis of Accounting
The TDA Fund and the Measure K Fund are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when they become measurable and available and expenditures are recognized when the fund liabilities are incurred. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The City uses an availability period of 60 days. Revenues that are susceptible to accrual include LTF allocations and interest income.
The Transit Enterprise Fund is classified as an enterprise fund using the flow of economic resource management focus and the accrual basis of accounting, whereby revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
Proprietary funds distinguish operating revenues and expenses from nonoperating items.
Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations.
The principal operating revenues of the Transit Enterprise Fund are passenger fares.
Operating expenses include the cost of vehicle maintenance, administrative expenses, and depreciation on capital assets and equipment. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses.
When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, and then unrestricted resources as they are needed. 10 1.3.E.b
Packet Pg. 91
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 2: Summary of Significant Policies (Continued)
e. Cash and Investments
All City monies are invested in a cash and investment pool, whereby funds can spend cash at any time without prior notice or penalty. Therefore, for purposes of the statement of cash flows, all enterprise fund cash on hand and in the pool is considered cash and cash equivalents.
f. Interfund Transactions
During the course of operations, operating transactions occur between the TDA and Measure K Funds, where revenues are received, and other governmental funds, where expenditures occur. These transactions are classified as "intergovernmental transfers" on the statement of revenues, expenditures, and changes in fund balances. g. Capital Assets
All purchased capital assets are valued at cost where historical cost records are available and at an estimated historical cost where no historical records exist.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related capital assets, as applicable.
Depreciation of all capital assets in the Transit Enterprise Fund is computed using the straight-line method over their estimated useful lives. Estimated useful lives of vehicles are seven years.
h. Net Position/Fund Balance
The financial statements of the enterprise fund utilize a net position presentation. Net position is categorized as follows:
Investment in Capital Assets - This category groups all capital assets into one component of net position. Accumulated depreciation reduces the balance in this category.
Restricted Net Position - This category presents amounts with external restrictions imposed by creditors, granters, contributors, or laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation.
The City follows the provisions of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Accordingly, governmental funds report fund balance as nonspendable, restricted, committed, assigned, or unassigned based primarily on the extent to which the City is bound to honor constraints on how specific amounts can be spent. At June 30, 2021, fund balances is categorized as follows:
Restricted Fund Balance - amounts with constraints placed on their use that are either (a) externally imposed by creditors, granters, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation.
11 1.3.E.b
Packet Pg. 92
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 2: Summary of Significant Policies (Continued)
i. Grants
Grant revenues and receivables are recorded when eligibility requirements that have been imposed by the provider have been met. Grant sources include Federal Transit Administration (FTA), State Transit Assistance (STA), and LTF. The LTF and STA were created by the State Legislature under the TDA.
j. Use of Estimates
The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions. These estimates and assumptions affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from these estimates.
k. Comparative Data
Comparative totals for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in financial position and operations of the City's TDA Fund, Measure K Fund, and Transit Enterprise Fund.
Note 3: Cash and Investments
The cash and investment balances for the City's TDA Fund, Measure K Fund, and Transit Enterprise Fund are held in the City's cash and investment pool. The City maintains a cash and investment pool in order to facilitate the management of cash. Interest is allocated to its various funds based upon average cash balances. Investments held in the City's cash management pool are available on demand to the City's TDA Fund, Measure K Fund, and Transit Enterprise Fund and are stated at fair value. Information regarding categorization of investments can be found in the City's financial statements.
Note 4: Capital Assets
Capital assets consisted of the following at June 30, 2021:
Balance
July 1, 2020 Additions Deletions
Balance
June 30, 2021
Transit Vehicles 1,093,563 $ - $ - $ 1,093,563 $
Less: Accumulated Depreciation (688,400) (81,032) - (769,432) $ (81,032) 405,163 $ - $ 324,131 $
Depreciation for the year ended June 30, 2021, was $81,032.
Note 5: Subsequent Events
Subsequent events have been evaluated through December 30, 2021, the date these financial statements were available to be issued. The City did not identify any subsequent events that require disclosure.
12 1.3.E.b
Packet Pg. 93
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 6: Restatement of Fund Balance
Beginning fund balance in the Measure K fund was restated by $(438,714). In fiscal year 2019- 20, the City received grant funds related to the Safe Routes to Schools and Doak Boulevard Shared-Use Path projects, however activity was captured outside of the City’s TDA funds.
Revenues were subsequently adjusted and properly reflected in the Measure K fund, however because these funds operate on a reimbursement basis, the related expenditures were erroneously excluded in fiscal year 2019-20.
13 1.3.E.b
Packet Pg. 94
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
REQUIRED SUPPLEMENTARY INFORMATION
14 1.3.E.b
Packet Pg. 95
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) Variance with
Original Final Actual Final Budget
Revenues:
Local Transportation Fund:
Streets and roads $ 676,647 $ 676,647 $ 777,731 $ 101,084 Pedestrian and bicycle 15,922 15,922 18,301 2,379
Investment earnings 8,100 8,100 5,833 (2,267)
Total Revenues 700,669 700,669 801,865 101,196
Excess of Revenues
Over Expenditures 700,669 700,669 801,865 101,196
Other Financing Uses:
Intergovernmental transfers - - (745,833) (745,833)
Total Other Financing Uses - - (745,833) (745,833)
Net Change in Fund Balances $ 700,669 $ 700,669 56,032 $ (644,637) Fund Balances, Beginning of Year 740,000
Fund Balances, End of Year $ 796,032
Budgeted Amounts
CITY OF RIPON
TRANSPORTATION DEVELOPMENT ACT FUND
BUDGETARY COMPARISON SCHEDULE
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
15 1.3.E.b
Packet Pg. 96
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) Variance with
Original Final Actual Final Budget
Revenues:
Measure K Fund:
Local street repair $ 300,000 $ 300,000 $ 300,000 $ -
Passenger rail - - 73,928 73,928
Congestion relief - - 20,000 20,000
Investment earnings 9,000 9,000 19,277 10,277
Total Revenues 309,000 309,000 413,205 104,205
Excess of Revenues
Over Expenditures $ 309,000 $ 309,000 413,205 $ 104,205 Fund Balances, Beginning of Year, as Restated 2,220,612 Fund Balances, End of Year $ 2,539,889
Budgeted Amounts
CITY OF RIPON
MEASURE K FUND
BUDGETARY COMPARISON SCHEDULE
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
16 1.3.E.b
Packet Pg. 97
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
CITY OF RIPON
TRANSPORATION DEVELOPMENT ACT AND MEASURE K FUNDS
NON-TRANSIT PURPOSES AND TRANSIT ENTERPRISE FUND
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
FOR THE FISCAL YEAR ENDED JUNE 30, 2021
Note 1: Budgetary Information
Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for the Transportation Development Act and Measure K Funds. All appropriations lapse at year-end. The appropriate budget is prepared by department, function, and fund. The City's Manager may make transfers of appropriations between departments within a fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. The legal level of budgetary control is the object level within a fund.
17 1.3.E.b
Packet Pg. 98
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021)
OTHER REPORTS
18 1.3.E.b
Packet Pg. 99
Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
To the Board of Directors
San Joaquin Council of Governments
Stockton, California
To the City Council
City of Ripon
Ripon, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, and the Transportation Development Act (TDA), the financial statements of the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City of Ripon, California (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, and have issued our report thereon dated December 30, 2021.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) relating to the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund, to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control as it relates to the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Lance, Soll & Lunghard, LLP 2151 River Plaza Dr., Suite 150 Sacramento ,CA95833 Phone: 916.503.9691
1.3.E.b
Packet Pg. 100 Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Our audit was further made to determine that the City’s TDA and Measure K Funds, allocated for non-transit purposes, and the Transit Enterprise Fund received by the City were expended in conformance with applicable statutes, rules, and regulations of the TDA, and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Sections 6666 and 6667 of Title 21 of the California Code of Regulations. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards and the TDA.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance relating to the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund and the results of that testing, and not to provide an opinion on the effectiveness of the Fund’s internal control or on compliance relating to the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Fund’s internal control and compliance relating to the TDA Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund. Accordingly, this communication is not suitable for any other purpose.
Sacramento, California
December 30, 2021
20 1.3.E.b
Packet Pg. 101 Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) INDEPENDENT AUDITORS’ REPORT ON STATE COMPLIANCE
To the Board of Directors
San Joaquin Council of Governments
Stockton, California
To the City Council
City of Ripon
Ripon, California
Opinion on Compliance with Transportation Development Act and Measure K Requirements We have audited the City of Ripon, California (the City)’s compliance with the Transportation Development Act (TDA) and Measure K requirements that funds allocated to and received by the City were expended in conformance with applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations during the year ended June 30, 2021.
In our opinion, the City, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on the Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund of the City for the year ended June 30, 2021.
Basis for Opinion
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report.
We are required to be independent of the City of Ripon, California, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above.
Responsibilities of Management for Compliance
Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of the Transportation Development Act (TDA) and Measure K requirements applicable to the City’s Transportation Development Act Fund and Measure K Fund, allocated for non-transit purposes, and the Transit Enterprise Fund.
Lance, Soll & Lunghard, LLP 2151 River Plaza Dr., Suite 150 Sacramento ,CA95833 Phone: 916.503.9691
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Packet Pg. 102 Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Auditor’s Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS; Government Auditing Standards; the applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of the Transportation Development Act (TDA) and Measure K requirements that funds allocated to and received by the City were expended in conformance with applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations.
In performing an audit in accordance with GAAS; Government Auditing Standards; the applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations, we:
Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.
Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the applicable statutes, rules, and regulations of the TDA and Measure K; and the allocation instructions and resolutions of the San Joaquin Council of Governments as required by Section 6666 and 6667 of Title 21, Division 3, Chapter 2, Article 5.5 of the California Code of Regulations, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. 22 1.3.E.b
Packet Pg. 103 Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) To the Board of Directors To the City Council
San Joaquin Council of Governments City of Ripon
Stockton, California Ripon, California
Purpose of this Report
The purpose of this report on compliance is solely to describe the scope of our testing of compliance and the results of that testing. Accordingly, this report is not suitable for any other purpose.
Sacramento, California
December 30, 2021
23 1.3.E.b
Packet Pg. 104 Attachment: Ripon TDA Audit FS Final 12-30-21 (3288 : TDA Audit FYE 6/30/2021) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 01/11/2022
Subject: Jimco Truck Stop First Amendment to the PIA
RECOMMENDED ACTION
Approve the First Amendment to the Project Improvement Agreement for Jimco Truck Stop between the City of Ripon and RAT Oil, Inc. and Subtera, LLC, a California Corporation, and authorize the Mayor to sign for recording.
BACKGROUND
The City of Ripon approved two minor site plan applications (MSR16-05 and MSR18-13) for the properties located at 1002 and 1022 Frontage Road (Jimco Truck Stop) for certain phased improvements to the antiquated site. The project as described was approved with several conditions by City Departments and other outside agencies. As one of the conditions, a Project Improvement Agreement was entered into between the owners and the City in July of 2019.
DISCUSSION
City staff and the Jimco Truck Stop project owners have been working to finalize certain portions of the phased project and allow occupancy of certain areas of the site. The project proponent is now ready to occupy the new truck wash and tear down the old truck wash on-site.
There are still several phased improvements to be accomplished such as the following:
Installation of curb, gutter and sidewalk along Frontage Road. Installation of Landscaping along Frontage Road and Brady Lane Undergrounding of the overhead PG&E lines along Frontage Road and Brady Lane Update the façade (exterior) of the existing truck mechanic shop Landscaping of the storm water pond area on-site
In an effort to allow occupancy of the new truck wash, but still ensure all other improvements are completed, staff is recommending an amendment to the Project Improvement Agreement, revising the sequencing of the project, which is attached for consideration.
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Within the amendment, the security funds previously provided for the original Project Improvement Agreement will be used to secure the work related to the remaining site improvements. A sequencing for the tasks associated with the site improvements is also included. If approved the City will provide occupancy of the new truck wash to the owners of Jimco Truck Stop to begin operating the new truck wash and continue with the other site improvements.
Attachments:
1. FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT
1.4.A
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FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT
This FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT for Jimco Truck Stop (“Amendment”) is made and entered into this 11th day of January, 2022, by and between RAT Oil, Inc. and Subtera, LLC, a California Corporation (“DEVELOPER” and “OWNER”) and the City of Ripon, a Municipal Corporation (“City”). It is made with respect to certain real property (the “Property”) owned by Owner, located at 1002 and 1022 Frontage Road, Ripon, California 95366, APN’s: (261-020-12 and 261-020-04).
WITNESSETH
WHEREAS, Developer and Owner entered into that certain Project Improvement Agreement dated July 9, 2019 in connection with Minor Site Plan Permit No.’s MSR16-05 and MSR18-13, permitting certain site improvements to the existing Jimco Truck Stop (the “Project”); and WHEREAS, as a requirement within the Project Improvement Agreement a Faithful Performance Improvement Bond and a Labor and Materials Bond, in the amount of 100% of the estimated cost of the construction of and completion of the Improvements per a cost estimate prepared by the Developer’s engineer and as approved by the Ripon City Engineer. The Bonds are sufficient to cover the estimated cost of certain improvements within the City right-of-way.
WHEREAS, the Parties now desire to set forth in this Amendment a revised sequencing schedule (Exhibit A) and the terms and conditions under which City will permit occupancy of the Truck Wash and Developer/Owner will continue work through the revised phasing/sequencing plan to complete the project.
NOW, THEREFORE, IT IS AGREED by and between Developer/Owner and City as follows:
1. Improvement Requirements. Developer/Owner agrees to complete all improvements as outlined in the conditions of approval of both Minor Site Plan Permit No.’s MSR16-05 and MSR18-13 and as outlined in the new sequencing plan (Exhibit A). If the Developer/Owner fails to complete all required improvements, the City may, in its discretion, undertake the work described therein using the Security Bonds. In the event that Developer/Owner shall fail to complete any of the required improvements, or to complete any of the work, or any part thereof in accordance with the provisions of this Agreement, the City, upon thirty (30) days prior written notice, shall have the immediate right to take over and complete the same, and shall have the further right to appropriate from the Security Bonds or any other financial instrument made or given to City as guarantee hereunder, sufficient monies for complete reimbursement to the City of any and all reasonable costs which may be incurred by City in connection with the completion of any of the improvements or agreements, as herein set forth. Any excess of such cash or other deposits over and above all costs incurred by the City to complete the same, shall be refundable to any applicable guarantor, bank or surety company. If the total amount of such costs of improvements expended by City exceeds the amount of the Security Bonds, Developer/Owner shall immediately become personally liable to City for any such additional sum, and shall immediately pay the excess cost to City upon written demand made thereof by City,
2. Remaining Terms Unaffected. Unless specifically modified in this Agreement, the remaining terms of the original Project Improvement Agreement shall remain in full force and effect.
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Packet Pg. 107 Attachment: FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT (3256 : Jimco Truck Stop First Amendment to the PIA) IN WITNESS WHEREOF, the parties have hereunder set their hand the day and year first above written.
“CITY”
CITY OF RIPON, a Municipal Corporation
By: _____________________________________
Dean Uecker, Mayor
ATTEST
By: _____________________________________
LISA ROOS, City Clerk
“DEVELOPER”
By: _____________________________________
Tom Saberi, President, RAT Oil, Inc.
“OWNER”
By: ______________________________________
Kulwinder S. Johal, Subtera, LLC, Member
1.4.A.a
Packet Pg. 108 Attachment: FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT (3256 : Jimco Truck Stop First Amendment to the PIA) Exhibit “A
SEQUENCING OF EVENTS
1. Prior to Occupying the New Truck Wash Building
Proponent shall submit the landscaping plan for Brady Lane and Frontage Road for approval
Completed and approved on 11/17/21
Proponent shall obtain Demolition Permit for Truck Wash Demolition Permit obtained on May 4, 2021
Proponent shall tear out of the existing landscaping on Brady Lane, install black coated chain link fence along Brady Lane and prepare area to execute the landscaping plan when Brady Lane PG&E undergrounding is performed Landscaping has been removed
Proponent shall ensure the DEF tank fencing and screening is complete, including painting the masonry wall to match the existing main building on-site Completed and signed off by Planning Department 12/28/21 Proponent shall clean up all extraneous materials around the restaurant and main building on the site.
Proponent shall pay all fees to PG&E for undergrounding of Frontage Road Completed – receipt/contract dated 2/27/21
2. After occupying the new truck wash, proponent shall demolish the old truck wash and fill in paving.
3. Proponent shall install curb, gutter, sidewalk and driveway approaches on Frontage Road across the entire project frontage.
4. Upon PG&E’s completion of the engineering and design for the undergrounding on Brady Lane, proponent shall pay all associated fees to PG&E for Brady Lane and submit proof to the City of Ripon’s Planning Department.
5. Upon completion of PG&E’s engineering/design, proponent shall underground the overhead PG&E lines across the project frontage on Frontage Road and Brady Lane.
Upon completion of PG&E undergrounding, proponent shall complete the landscaping across the project frontages on Frontage Road and Brady Lane pursuant to the approved landscaping plans.
6. Proponent shall finish exterior façade improvements of the existing truck mechanic shop
7. Proponent shall landscape the storm water pond area
1.4.A.a
Packet Pg. 109 Attachment: FIRST AMENDMENT TO PROJECT IMPROVEMENT AGREEMENT (3256 : Jimco Truck Stop First Amendment to the PIA) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 01/11/2022
Subject: Well 19 Pump Station Change Order 1
RECOMMENDED ACTION:
Approve Change Order No.1 for demolition of existing 10-inch irrigation line and increase in materials and labor to install the new 10-inch irrigation line in the not to exceed amount of $8,865.33.
BACKGROUND:
The Well 19 Pump Station Project was awarded to Soracco, Inc. at the September 14, 2021 City Council meeting for an amount of $1,761,590.50. The first phase of the Well 19 project included the construction, development and testing of the well at Mistlin Sports Park. The Well 19 Pump Station Project consists of installing a Potable Water Pump Station and Site Improvements necessary to incorporate the well into the City potable water system.
DISCUSSION:
This project included relocating an 8-inch irrigation line on site that would be in conflict with other utilities and infrastructure. During construction, it was found that this was actually a 10- inch irrigation pipe. Staff requested that the relocated pipe be 10-inch and to remove the existing 10-inch pipe. Change order is for the increase in cost for the 10-inch pipe and removal of the old 10-inch pipe.
FISCAL IMPACT:
The attached Change Order No. 1 is in the amount of $8,865.33 and will be funded through the Water Enterprise Capital Fund.
Attachments:
1. CO1_Soracco, Inc
1.4.B
Packet Pg. 110
CITY OF RIPON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 1 DATE: 1/11/2022
PROJECT: Well 19 Pump Station SHEET 1 OF 1 SHEETS
TO: Soracco, Inc.
NOTE: This change order is not effective until approved by the CITY ENGINEER.
Description Cost
Addition of the following items:
1. Existing irrigation line that was to be relocated was 10-inches and not 8-inches like it was called out on the plans. Cost is for the increase in materials to install 10-inch line. $5,707.18
2. Additional cost is for the demolition of the existing 10-inch irrigation line. $3,158.15 Total: $8,865.33
Estimated Cost: Increase
Approval Recommended: Date:
Approved: Date:
Accepted, Date _____________________ Contractor
By ___________________________________ Title
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account.
Unless otherwise stated, rates for rental equipment cover only such time as equipment is actually used and no allowance will be made for idle time.
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.
Change requested by the Engineer.
If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.
All work shall be in accordance with City Standards.
Approval Chief - Dean Uecker
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
$8,865.33
Approval Senior - Kevin Werner
By reason of this order the time of completion will be adjusted as follows: Pursuant to Calendar Day Statements
1.4.B.a
Packet Pg. 111 Attachment: CO1_Soracco, Inc (3267 : Well 19 Pump Station Change Order 1) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ed Ormonde, Chief of Police
Date: 01/11/2022
Subject: Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS RECOMMENDED ACTION:
Approve and authorize the Mayor to sign the agreement with Covanta Environmental Solutions for DEA controlled substances and assured destruction of adjudicated evidence for the Police Department (funding source: General Fund).
BACKGROUND:
Since 2003, the police department has been using Covanta Environmental Solutions for disposal of controlled substances and evidence from adjudicated cases.
In November of 2021, this department was notified of a change in billing policy by Covanta Environmental Solutions, which included a more detailed breakdown of costs per property type being disposed of and an updated price per tonnage to be charged.
These prices are:
Assured Destruction of Evidence and Firearms $533 disposal price per ton DEA Controlled Substance/Narcotics $1,598 disposal price per ton DEA Controlled Substance/Marijuana $1,065 disposal price per ton Confidential Documents $320 disposal price per ton
Due to the undetermined amounts of these items to be seized as evidence by this department in the future, a fixed cost cannot be calculated. Historically, the expense for this disposal service equates to $1,316.68 per fiscal year (average over last three years). Based on the department’s invoice records, the new agreement is estimated to translate into an increase of 18% per visit for destruction of items.
1.4.C
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FISCAL IMPACT:
The General Fund budget for Fiscal Year 2021-22 includes the annual expected cost of $1,316.68 for the current disposal rates under the outdated contract with Covanta Environmental Solutions. The fiscal impact of this agreement will be an expected increase of $237 for Fiscal Year 2022-23 and beyond.
Attachments:
1. Covanta Agreement
1.4.C
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1.4.C.a
Packet Pg. 114
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
Packet Pg. 115
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
Packet Pg. 116
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
Packet Pg. 117
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
Packet Pg. 118
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
Packet Pg. 119
Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS)
1.4.C.a
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Attachment: Covanta Agreement (3274 : Service Agreement - COVANTA ENVIRONMENTAL SOLUTIONS) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ed Ormonde, Chief of Police
Date: 01/11/2022
Subject: Equipment Replacement - Computer Servers and Storage RECOMMENDED ACTION:
Approve and authorize the purchase of computer servers, backup storage, and associated hardware to bring computer network for the Police Department up to industry standards at a cost not to exceed amount of $57,758.07 (funding source: General Department Capital Fund).
BACKGROUND:
In October of this year the City of Ripon conducted a survey of our computer network by inhouse staff, which included an inventory of department servers, backup storage, and their available space to hold data. During this evaluation our computer network was found to be lacking in several key areas in data storage and backup capabilities. Without the recommended upgrades the department will lack the capacity to store increasing amounts of electronic information/data and the ability to retrieve that information/data should a catastrophic incident occur.
After completion of the survey an itemized list of needed equipment to bring the department up to industry standards was prepared by department staff. The itemized list is attached in two separate documents to this staff report. Outside of purchasing the needed equipment from a vendor, all other work will be conducted by department staff.
FISCAL IMPACT:
The General Fund budget for Fiscal Year 2021-22 does not include these costs for the replacement and upgrades that are being recommended. The fiscal impact of the upgrades and replacement of the computer network would not exceed $57,758.07.
Attachments:
1. NEW CDWG HPE SERVERS - MMHV933
2. NEW CDWG SYNOLOGY BACKUP NAS - MMHW061
1.4.D
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QUOTE CONFIRMATION
DEAR RIC SMALL,
Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below.
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QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MMHV933 11/23/2021 RIPON HP DL380 900GB
DRIVES
1424698 $41,838.44
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
HPE ProLiant DL380 Gen10 Network Choice - rack-mountable - Xeon Silver 4215
2 6001686 $2,875.88 $5,751.76
Mfg. Part#: P24848-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
Intel Xeon Silver 4215R / 3.2 GHz processor 2 6106850 $995.47 $1,990.94 Mfg. Part#: P24465-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE SmartMemory - DDR4 - module - 32 GB - DIMM 288-pin - 2933 MHz / PC4-234
14 6329574 $568.61 $7,960.54
Mfg. Part#: P00924-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE Smart Array P816i-a SR Gen10 - storage controller
(RAID) - SATA 6Gb/s /
2 6424389 $940.97 $1,881.94
Mfg. Part#: 804338-B21
HPE Smart Array P816i-a SR Gen10 -
storage controller is capable of
RAID 6
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE Enterprise - hard drive - 900 GB - SAS 12Gb/s 48 6424543 $371.86 $17,849.28 Mfg. Part#: 870759-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE Smart storage hybrid capacitor 2 6424264 $137.56 $275.12 Mfg. Part#: P02377-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE - storage SAS bus extender - SAS 12Gb/s 2 6424430 $505.23 $1,010.46 Mfg. Part#: 870549-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE High Performance Fan Kit - system fan kit 2 6424421 $223.38 $446.76 Mfg. Part#: 867810-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE 332T - network adapter - PCIe 2.0 - Gigabit Ethernet x 2 2 6424364 $158.68 $317.36
1.4.D.a
Packet Pg. 122 Attachment: NEW CDWG HPE SERVERS - MMHV933 (3279 : Equipment Replacement - Computer Servers and Storage)
QUOTE DETAILS (CONT.)
Mfg. Part#: 615732-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE Box1/2 Cage/Backplane Kit - storage drive cage - SATA / SAS
4 6424402 $237.39 $949.56
Mfg. Part#: 826691-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
HPE - power supply - hot-plug - 800 Watt - 908 VA 2 6585411 $197.73 $395.46 Mfg. Part#: 865414-B21
Contract: California HP Ent NVP Computer Equipmt HPE c/o CDW (MNNVP-134 7-15-70-34-002)
PURCHASER BILLING INFO SUBTOTAL $38,829.18
Billing Address:
THE CITY OF RIPON
ACCTS PAY
259 N. WILMA AVE
RIPON, CA 95366
Phone: (209) 599-2108
Payment Terms: Net 30 Days-Govt State/Local
SHIPPING $0.00
SALES TAX $3,009.26
GRAND TOTAL $41,838.44
DELIVER TO Please remit payments to: Shipping Address:
THE CITY OF RIPON
259 N. WILMA AVE
RIPON, CA 95366
Phone: (209) 599-2108
Shipping Method: DROP SHIP-GROUND
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDW•G LLC SALES CONTACT INFORMATION
Sean McInerney | (877) 325-6224 | [email protected]
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager
© 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
1.4.D.a
Packet Pg. 123 Attachment: NEW CDWG HPE SERVERS - MMHV933 (3279 : Equipment Replacement - Computer Servers and Storage)
QUOTE CONFIRMATION
DEAR RIC SMALL,
Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below.
Click here to convert your quote to an order.
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL MMVH335 12/9/2021 RIPON SYNOLOGY 8TB WD
DRIVES
1424698 $15,919.63
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Synology RackStation RS3621xs+ - NAS server 2 6414019 $4,765.91 $9,531.82 Mfg. Part#: RS3621XS+
Contract: MARKET
WD Red Plus NAS Hard Drive WD80EFBX - hard drive - 8 TB - SATA 6Gb/s
24 6444576 $209.83 $5,035.92
Mfg. Part#: WD80EFBX
Contract: MARKET
Synology - rack rail kit 2 6772813 $103.43 $206.86
Mfg. Part#: RKS-02
Contract: MARKET
PURCHASER BILLING INFO SUBTOTAL $14,774.60
Billing Address:
THE CITY OF RIPON
ACCTS PAY
259 N. WILMA AVE
RIPON, CA 95366
Phone: (209) 599-2108
Payment Terms: Net 30 Days-Govt State/Local
SHIPPING $0.00
SALES TAX $1,145.03
GRAND TOTAL $15,919.63
DELIVER TO Please remit payments to: Shipping Address:
THE CITY OF RIPON
259 N. WILMA AVE
RIPON, CA 95366
Phone: (209) 599-2108
Shipping Method: UPS Ground (2-3 days)
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDW•G LLC SALES CONTACT INFORMATION
Sean McInerney | (877) 325-6224 | [email protected]
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager
© 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
1.4.D.b
Packet Pg. 124 Attachment: NEW CDWG SYNOLOGY BACKUP NAS - MMHW061 (3279 : Equipment Replacement - Computer Servers and Storage) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ed Ormonde, Chief of Police
Date: 01/11/2022
Subject: Equipment Replacement - Dispatch Console Radio RECOMMENDED ACTION:
Approve and authorize the purchase of new dispatch console radios to replace the current outdated system and to bring the fourth dispatch station into service at a cost not to exceed amount of $220,502.62 (funding source: General Department Capital Fund).
BACKGROUND:
In May of this year the City of Ripon had a survey of our radio communications system completed by an outside vendor, which included an inventory of department equipment, an evaluation of coverage, reliability, dependability, and the ability to meet new state mandates for radio transmission encryption. It was determined that much of the hardware of the current radio system was nearing end of life, which translated to the inability to replace current components that were installed in 2006 with like components, as like components were no longer available or difficult to acquire, and would not allow us to meet the new mandates. The vendor proposed a transition to an IP based radio system at a price tag of $1,800,000, which included upgrades to the dispatch radio consoles, radio infrastructure, portable and in-car radios.
After consultation with three other vendors and industry experts it was determined that a circuit based system, which the department’s current radio system operates was a better long term solution for this agency, specifically when looking at long term maintenance, and future costs of replacement.
The department requested quotes from the three vendors for replacement of the dispatch console radios. Only one vendor, La Rue Communications, provided a price quote for replacement and upgrade of the current system at a cost of $294,003.50.
Currently the department Dispatch Center has three fully functioning and operational dispatch consoles. A fourth dispatch console exists, but is not functional and cannot be made functional
1.4.E
Packet Pg. 125
without upgrades to the other three fully functional dispatch consoles. The proposal by La Rue Communications will make all four dispatch consoles that currently exist fully functional with radio communications and have the capability of meeting the new encryption mandate.
It should be noted that with the recently entered into contract with the City of Lathrop to provide Dispatch Services, the City of Lathrop is responsible for the cost of bringing the fourth dispatch console up to full functionality. With that responsibility the City of Lathrop has agreed, by signing the contract and additional discussion, to pay 25% of the total estimated cost of the purchase and installation of a Zetron MAX 4 Position Dispatch Console, which upgrades the three current active dispatch consoles and makes the fourth dispatch console fully radio operational.
The estimate from La Rue Communications and the dispatch console list of equipment to be purchased is attached to this staff report.
FISCAL IMPACT:
The General Fund budget for Fiscal Year 2021-22 does not include these costs for the replacement and upgrades that are being recommended. The fiscal impact of the upgrades and replacement of the dispatch console radio for the City of Ripon would not exceed $220,502.62, after reimbursement from City of Lathrop. This expense will be funded by the General Department Capital Fund.
Attachments:
1. Estimate_1175_from_La_Rue_Communications
2. ripon pd dispatch console list
1.4.E
Packet Pg. 126
La Rue Communications
P.O. Box 691512
Stockton, CA 95269
[email protected]
www.laruecom.com
Estimate
ADDRESS
The City of Ripon
259 N. Wilma Ave.
Ripon, CA 95366
SHIP TO
The City of Ripon
259 N. Wilma Ave.
Ripon, CA 95366
ESTIMATE # 1175
DATE 11/22/2021
ACTIVITY AMOUNT
Installation of Zetron Equipment ($150 per hour for 16 days/8 hours per day) - Installer #1, 16 @ $1,200.00
19,200.00
Installation of Zetron Equipment ($150 per hour for 16 days/8 hours per day) - Installer #2, 16 @ $1,200.00
19,200.00
Installation of Zetron Equipment ($150 per hour for 16 days/8 hours per day) - Installer #3, 16 @ $1,200.00
19,200.00
Zetron MAX 4 Position Dispatch Console (see attached for detailed list), 1 @ $219,400.00
219,400.00T
SUBTOTAL 277,000.00
TAX (7.75%) 17,003.50
TOTAL $294,003.50
Accepted By Accepted Date
1.4.E.a
Packet Pg. 127 Attachment: Estimate_1175_from_La_Rue_Communications (3280 : Equipment Replacement - Dispatch Console Radio)
1.4.E.b
Packet Pg. 128 Attachment: ripon pd dispatch console list (3280 : Equipment Replacement - Dispatch Console Radio)
1.4.E.b
Packet Pg. 129 Attachment: ripon pd dispatch console list (3280 : Equipment Replacement - Dispatch Console Radio) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 01/11/2022
Subject: Claim - Mike Cady
RECOMMENDED ACTION:
After consideration and investigation, it is the City’s claim administrator’s recommendation that the claim be accepted.
BACKGROUND:
Mike Cady submitted a claim to the City of Ripon on December 13, 2021 for damage by a City garbage truck to the bumper, tailgate, light and side panel of his truck when it was parked on Grange Way. He is also seeking money for loss of work, rental car, and inconvenience.
DISCUSSION/ANALYSIS:
The City’s claim administrator, Doug Redifer, reviewed the claim submitted along with photos and the City’s internal accident report and found the liability is adverse to the City. Accordingly, it is Mr. Redifer’s recommendation that this claim be accepted for lost wages, replacement of the tire, repair of the vehicle and rental of vehicle during the time of repair. Since the amount of the claim is unknown until all of the repairs have been completed and the duration of the rental car is known, staff is requesting the City Council accept this claim in the amount not to exceed $15,000. The City’s claims administrator will work with the claimant to review all expenses related to the repair and approve within this authority.
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Packet Pg. 130
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: James Pease, Public Works Director
Date: 01/11/2022
Subject: UniFirst
RECOMMENDED ACTION:
Approve and authorize the Mayor to sign the agreement with UniFirst to provide uniform and other miscellaneous laundry services for the City beginning March 14, 2022.
BACKGROUND:
The City currently uses the company Aramark for the Public Works Department employees’ weekly uniform laundry service. Also included in the weekly service are shop towels, floor mats and mops at various City facilities including City Hall, Police Department, Community Center, Senior Center, Animal Shelter and the Corporation Yard. The services rendered over the past year have been below the performance guarantee as stated in their current contract. Various attempts by staff to resolve these service issues have failed over the past several months.
DISCUSSION/ANALYSIS:
Through the use of Sourcewell, which provides cooperative contracts through competitive solicitation, staff reached out to UniFirst to provide a proposal based on the current services we are receiving. UniFirst has several successful contracts with various businesses in Ripon and the 5 year agreement attached includes a performance guarantee to resolve any deficiencies within 60 days.
FISCAL IMPACT:
The weekly service rates received from UniFirst in the attached agreement account to an overall decrease of approximately 7 percent based on our current inventory. Although the needs vary slightly throughout the year, the average weekly rate for all services rendered is approximately $350. The uniform cost is allocated to various funds based upon monthly salaries to those specific funds and the remaining miscellaneous services will be paid for through the general fund.
1.4.G
Packet Pg. 131
Attachments:
1. City of Ripon Agreement
1.4.G
Packet Pg. 132
CUSTOMER SERVICE AGREEMENT
COMPANY NAME (Customer) ___________________________________________________________________ LOC. NO. __________________________ ADDRESS _____________________________________________________________________________________ ROUTE NO. ________________________ _____________________________________________________________________________________ DATE ______________________________ PHONE ________________________________________________________________________________________ SIC/NAICS _________________________ The undersigned (the ”CUSTOMER”) orders from UniFirst Corporation and/or UniFirst Holdings, Inc. d.b.a. UniFirst and/or UniFirst Canada LTD. (“UNIFIRST”) the rental service(s) at the prices and upon the conditions outlined:
PAYMENT TERMS: C.O.D. E.F. T. Approved Charge3
Approved charge: CUSTOMER agrees to make payments within 30 days of invoice receipt. A late charge of 1½% per month (18% per year) for any amount in arrears may be applied.4
SALES REP: _____________________________________________________ ACCEPTED5: _____________________________________________________ _____________________________________________________
The undersigned agrees to all terms on the reverse and attests to have the authority to execute for the named CUSTOMER, and to approve use of any personalization – including logos or brand identities – that has been requested.
ACCEPTED: ______________________________________________________ ______________________________________________________
______________________________________________________
LOCATION MANAGER (Signature) DATE
LOCATION MANAGER (Print Name and Title)
SALES REP (Print Name) DATE
CUSTOMER (Print Name and Title)
EMAIL
CUSTOMER (Signature) DATE
1 Out-sizes of otherwise Standard Merchandise are deemed to be Non-Standard Merchandise. 2 Merchandise which is Val-U-Leased is not cleaned by UniFirst. 3 Charge status contingent upon continuing credit worthiness and may be revoked at UniFirst’s discretion. 4 All returned checks and declined credit/debit cards subject to $35 processing fee. 5 This Agreement is effective only upon acceptance by UniFirst Location Manager.
NEW ACCOUNT EXISTING ACCOUNT
INSTALLATION DATE _______________________________
MM/DD/YYYY
COMMENTS
OTHER CHARGES AMOUNT
Garment preparation per piece
Name emblem per piece
Company emblem per piece
Direct Embroidery: Wearer name per piece
Company name per piece
OTHER CHARGES AMOUNT
Non-stock sizes per piece
Special cuts per piece
Restock/Exchange per piece
Automatic Wiper Replacement
Automatic Linen Replacement
DEFE (See description on reverse side)
MERCHANDISE SERVICED
ITEM DESCRIPTION
LOST/
DAMAGED
REPLACEMENT
CHARGE
SERVICE
FREQUENCY
NO. OF
PERSONS/
ISSUE PER
PERSON
TOTAL NO. OF
CHANGES/
PIECES
PRICE PER
CHANGE/
PIECE
STANDARD/
NONSTANDARD1
TOTAL FULL
SERVICE
TOTAL
VAL-U-LEASE2
Minimum weekly charge applies, equal to 75% of the initial weekly install value.
PRINT & SIGN (2) COPIES ON LEGAL-SIZE (8½" x 14") PAPER: LOCAL UNIFIRST COPY (SCANNED COPY TO CORPORATE OFFICE) CUSTOMER COPY Form #1253R - Rev. 06/20 PAGE 1 OF 3 1.4.G.a
Packet Pg. 133 Attachment: City of Ripon Agreement (3293 : UniFirst)
CUSTOMER SERVICE AGREEMENT
COMPANY NAME (Customer) ___________________________________________________________________ LOC. NO. __________________________ ADDRESS _____________________________________________________________________________________ ROUTE NO. ________________________ _____________________________________________________________________________________ DATE ______________________________ PHONE ________________________________________________________________________________________ SIC/NAICS _________________________ The undersigned (the ”CUSTOMER”) orders from UniFirst Corporation and/or UniFirst Holdings, Inc. d.b.a. UniFirst and/or UniFirst Canada LTD. (“UNIFIRST”) the rental service(s) at the prices and upon the conditions outlined:
PAYMENT TERMS: C.O.D. E.F. T. Approved Charge3
Approved charge: CUSTOMER agrees to make payments within 30 days of invoice receipt. A late charge of 1½% per month (18% per year) for any amount in arrears may be applied.4
SALES REP: _____________________________________________________ ACCEPTED5: _____________________________________________________ _____________________________________________________
The undersigned agrees to all terms on the reverse and attests to have the authority to execute for the named CUSTOMER, and to approve use of any personalization – including logos or brand identities – that has been requested.
ACCEPTED: ______________________________________________________ ______________________________________________________
______________________________________________________
LOCATION MANAGER (Signature) DATE
LOCATION MANAGER (Print Name and Title)
SALES REP (Print Name) DATE
CUSTOMER (Print Name and Title)
EMAIL
CUSTOMER (Signature) DATE
1 Out-sizes of otherwise Standard Merchandise are deemed to be Non-Standard Merchandise. 2 Merchandise which is Val-U-Leased is not cleaned by UniFirst. 3 Charge status contingent upon continuing credit worthiness and may be revoked at UniFirst’s discretion. 4 All returned checks and declined credit/debit cards subject to $35 processing fee. 5 This Agreement is effective only upon acceptance by UniFirst Location Manager.
NEW ACCOUNT EXISTING ACCOUNT
INSTALLATION DATE _______________________________
MM/DD/YYYY
COMMENTS
OTHER CHARGES AMOUNT
Garment preparation per piece
Name emblem per piece
Company emblem per piece
Direct Embroidery: Wearer name per piece
Company name per piece
OTHER CHARGES AMOUNT
Non-stock sizes per piece
Special cuts per piece
Restock/Exchange per piece
Automatic Wiper Replacement
Automatic Linen Replacement
DEFE (See description on reverse side)
MERCHANDISE SERVICED
ITEM DESCRIPTION
LOST/
DAMAGED
REPLACEMENT
CHARGE
SERVICE
FREQUENCY
NO. OF
PERSONS/
ISSUE PER
PERSON
TOTAL NO. OF
CHANGES/
PIECES
PRICE PER
CHANGE/
PIECE
STANDARD/
NONSTANDARD1
TOTAL FULL
SERVICE
TOTAL
VAL-U-LEASE2
Minimum weekly charge applies, equal to 75% of the initial weekly install value.
PRINT & SIGN (2) COPIES ON LEGAL-SIZE (8½" x 14") PAPER: LOCAL UNIFIRST COPY (SCANNED COPY TO CORPORATE OFFICE) CUSTOMER COPY Form #1253R - Rev. 06/20 PAGE 2 OF 3 1.4.G.a
Packet Pg. 134 Attachment: City of Ripon Agreement (3293 : UniFirst)
CUSTOMER SERVICE AGREEMENT TERMS
REQUIREMENTS SUPPLIED. Customer orders from UniFirst Corp. ("UniFirst") the rental garments and/or other items of the type specified in this Agreement (“Merchandise”) and related pickup/delivery and maintenance services (collectively with Merchandise, “Services”) for all of Customer’s requirements therefor, at the prices and upon the terms and conditions set forth herein. Additional Services requested by Customer, verbally or in writing, will also be covered by this Agreement. All rental Merchandise supplied to Customer remains the property of UniFirst. Customer warrants that it is not subject to, and that this Agreement does not interfere or conflict with, any existing agreement for the supply of the Merchandise or Services covered.
PERFORMANCE GUARANTEE. UNIFIRST GUARANTEES TO DELIVER HIGH-QUALITY SERVICE AT ALL TIMES. All items of Merchandise cleaned, finished, inspected, repaired and delivered by UniFirst will meet or exceed industry standards, or non-conforming items will be replaced by the next scheduled delivery day at no cost to Customer.
Items of rental Merchandise requiring replacement due to normal wear and tear will be replaced at no cost to Customer, save for any applicable personalization and setup charges.
Customer expressly waives the right to terminate this Agreement during the initial term or any extension thereof for deficiencies in the quality of Services unless: (1) complaints are first made in writing to UniFirst which set forth the precise nature of any deficiencies; (2) UniFirst is afforded at least 60 days to correct any deficiencies complained of; and (3) UniFirst fails to correct those deficiencies complained of within 60 days. In the event Customer complies with the foregoing and UniFirst fails to correct such deficiencies, Customer may terminate this Agreement by written notice to UniFirst, providing that all previous balances due to UniFirst have been paid in full and that all other conditions to terminate have been satisfied. Any delay or interruption of the Services provided for in this Agreement by reason of acts of God, fires, explosions, strikes or other industrial disturbances, or any other cause not within the control of UniFirst, shall not be deemed a breach or violation of this Agreement.
TERM AND RENEWAL. This Agreement is effective when signed by both the Customer and UniFirst Location Manager and continues in effect for 60 months after installation of Merchandise (for new customers) or any renewal date. This Agreement will be renewed automatically and continuously for multiple successive 60-month periods unless Customer or UniFirst gives written notice of non-renewal to the other at least 90 days prior to the next expiration date.
PRICES AND PAYMENTS. Prices are based on 52 weeks of service per year. Any increase(s) to Service Frequency could result in additional charges. On an annual basis, the prices then in effect will be increased by the greater of the annual percent increase in the Consumer Price Index - All Urban Consumers, Series ID: CUUROOOOSAG, other goods and services, or by 5%. Additional price increases and other charges may be imposed by separate written notice or by notation on Customer’s invoice. Customer may, however, decline such additional increases or charges by notifying UniFirst in writing within 10 days after receipt of such notice or notation. If Customer declines said additional price increases, UniFirst may terminate this Agreement. Customer also agrees to pay the other charges and minimum weekly charge herein specified. Charges relating to a wearer leaving Customer’s employ can be terminated by (1) giving notice thereof to UniFirst and (2) returning or paying for any missing Merchandise issued to that individual.
Any Merchandise payments required pursuant to this Agreement will be at the replacement price(s) then in effect hereunder. If an authorized Customer representative is not available to receive and acknowledge delivery of Merchandise, Customer authorizes UniFirst to make delivery and assumes responsibility for related charges/invoices.
If Customer fails to make timely payment, UniFirst may, at any time and in its sole discretion, terminate this Agreement by giving written notice to Customer, whether or not UniFirst has previously strictly enforced Customer’s obligation to make timely payments. Customer agrees to pay, and will pay, all applicable sales, use, personal property and other taxes and assessments arising out of this Agreement.
DEFE CHARGE. Customer’s invoices may also include a DEFE charge to cover all or portions of certain expenses including:
D = DELIVERY, or expenses associated with the actual delivery of Services and Merchandise to Customer’s place of business, primarily Route Sales Representative commissions, management salaries, vehicle depreciation, equipment maintenance, insurance, road use charges and local access fees.
E = ENVIRONMENTAL, or expenses (past, present and future) UniFirst absorbs related to wastewater testing, purification, effluent control, solids disposal, supplies and equipment for pollution controls and energy conservation and overall regulatory compliance.
F = FUEL, or the gas, diesel fuel, oil and lubricant expenses associated with keeping UniFirst’s fleet vehicles on the road and servicing its customers.
E = ENERGY, primarily the natural gas UniFirst uses to run boilers and gas dryers, plus other local utility charges.
MERCHANDISE. Customer acknowledges and agrees to notify all employees that Merchandise supplied is for general occupational use and, except as expressly specified below, affords no special user protections. Customer further acknowledges that: (1) Customer has unilaterally and independently determined and selected the nature, style, performance characteristics, number of changes and scope of all Merchandise to be used and the appropriateness of such Merchandise for Customer’s specific needs or intended uses; (2) UniFirst does not have any obligation to advise, and has not advised, Customer concerning the fitness or suitability of the Merchandise for Customer’s intended use; (3) UniFirst makes no representation, warranty or covenant regarding the performance of the Merchandise (including without limitation Flame Resistant and Visibility Merchandise); and (4) UniFirst shall in no way be responsible or liable for any injury or harm suffered by any Customer employees while wearing or using any Merchandise. Customer agrees to indemnify and hold harmless UniFirst and its employees and agents from and against all claims, injuries or damages to any person or property resulting from Customer’s or Customer’s employee use of the Merchandise, whether or not such claims, injuries or damages arise from any alleged defects in the Merchandise.
Flame Resistant (“FR”) Merchandise supplied hereunder is intended only to prevent the ignition and burning of fabric away from the point of high heat impingement and to be self-extinguishing upon removal of the ignition source. FR items will not provide significant protection from burns in the immediate area of high heat contact due to thermal transfer through the fabric and/or destruction of the fabric in the area of such exposure. FR items are designed for continuous wear as only a secondary level of protection.
Primary protection is still required for work activities where direct or significant exposure to heat or open flame is likely to occur.
Visibility Merchandise is intended to provide improved conspicuity of the wearer under daylight conditions and when illuminated by a light source of sufficient candlepower at night.
It is Customer’s responsibility to determine the level of conspicuity needed by wearers under specific work conditions. Further, Customer agrees that Visibility Merchandise alone does not ensure conspicuity of the wearer and that additional safety precautions may be necessary. The Visibility Merchandise supplied satisfied particular ANSI/ISEA standards only when they were new and unused and only if so labeled. Customer acknowledges that usage and laundering of Visibility Merchandise may adversely affect its conspicuity.
Healthcare/Food-Related Customer acknowledges that: (1) UniFirst does not guarantee or warrant that the Merchandise selected by Customer or that processed garments delivered by UniFirst will be appropriate or sufficient to provide a hygienic level adequate for individual Customer’s needs; and (2) optional poly-bagging* is recommended to reduce the risk of cross-contamination of Merchandise, and the failure to utilize such service may adversely affect the efficacy of UniFirst’s hygienic cleaning process. (* Poly-bag services incur additional charges.)
If any Merchandise supplied hereunder is Merchandise that: (1) UniFirst does not stock for whatever reason (including due to style, color, size or brand); (2) consists of non-UniFirst manufactured or customized FR Merchandise; or (3) consists of Merchandise that has been permanently personalized (in all cases known as "Non-Standard Merchandise"), then, upon the discontinuance of any Service hereunder at any time for any reason, including expiration, termination, or cancellation of this Agreement, with or without cause, deletion of any Non-Standard Merchandise from Customer’s Service Program, or due to employee reductions (in each case a “Discontinuance of Service”), Customer will purchase at the time of such Discontinuance of Service all affected Non-Standard Merchandise items then in UniFirst’s inventory (in-service, shelf, as well as any manufacturer’s supplies ordered for Customer’s use), paying for same the replacement charges then in effect.
Customer agrees not to contaminate any Merchandise with asbestos, heavy metals, solvents, inks or other hazardous or toxic substances (“contaminants”). Customer agrees to pay UniFirst for all Merchandise that is lost, stolen, damaged or abused beyond repair. As a condition to the termination of this Agreement, for whatever reason, Customer will return to UniFirst all standard Merchandise in good and usable condition or pay for same at the replacement charges then in effect.
OBLIGATIONS AND REMEDIES. If Customer breaches or terminates this Agreement before the expiration date for any reason (other than for UniFirst’s failure under the performance guarantee described above), Customer will pay UniFirst, as liquidated damages and not as a penalty (the parties acknowledging that actual damages would be difficult to calculate with reasonable certainty) an amount equal to 50 percent of the average weekly amounts invoiced in the preceding 26 weeks, multiplied by the number of weeks remaining in the current term. These damages will be in addition to all other obligations or amounts owed by Customer to UniFirst, including the return of Standard Merchandise or payment of replacement charges, and the purchase of any Non-Standard Merchandise items as set forth herein.
This Agreement shall be governed by Massachusetts law (exclusive of choice of law). If a dispute arises from or relates in any way to this Agreement or any alleged breach thereof at any time, the parties will first attempt to resolve the claim or dispute by negotiation at agreed time(s) and location(s). All negotiations are confidential and will be treated as settlement negotiations. Any matter not resolved through direct negotiations within 30 days shall be resolved exclusively by final and binding arbitration, conducted in the capital city of the state where Customer has its principal place of business (or some other location mutually agreed); pursuant to the Expedited Rules of the Commercial Arbitration Rules of the American Arbitration Association; and, governed by the Federal Arbitration Act, to the exclusion of state law inconsistent therewith. The parties will agree upon one (1) Arbitrator to settle the controversy or claim. The successful or substantially prevailing party in any proceeding, including any appeals thereof (as determined by the Arbitrator/court) shall recover all of its costs and expenses including, without limitation, reasonable attorney fees, witness fees and discovery costs, all of which shall be included in and as a part of the judgment or award rendered hereunder. This provision for Arbitration is specifically enforceable by the parties; the Arbitrator shall have no power to vary or ignore the provisions hereof; and, the decision of the Arbitrator in accordance herewith, may be entered in any court having jurisdiction thereof. Customer acknowledges that, with respect to all such disputes, it has voluntarily and knowingly waived any right it may have to a jury trial or to participate in a class action or class litigation as a representative of any other persons or as a member of any class of persons, or to consolidate its claims with those of any other persons or class of persons. If this prohibition against class litigation is ruled to be unenforceable for any reason in any proceeding, then the prohibition against class litigation shall be void and of no force and effect in that proceeding.
MISCELLANEOUS. The parties agree that this Agreement represents the entire agreement between them. In the event Customer issues a purchase order to UniFirst at any time, none of the standard pre-printed terms and conditions therein shall have any application to this Agreement, or any transactions occurring pursuant hereto or thereto.
UniFirst may, in its sole discretion, assign this Agreement. Customer may not assign this Agreement without the prior written consent of UniFirst. Customer agrees that in the event it sells or transfers its business, it will require the purchaser or transferee to assume all obligations and responsibilities under this Agreement; provided that such assumption shall not relieve Customer of its liabilities hereunder; and provided further that any failure by a purchaser or transferee to assume this Agreement shall constitute a breach and early termination of this Agreement resulting in the obligation to pay all amounts on account thereof as set forth in this Agreement. Neither party will be liable for any incidental, consequential, special or punitive damages. In no event shall UniFirst’s aggregate liability to Customer for any and all claims exceed the sum of all amounts actually paid by Customer to UniFirst. In the event any portion of this Agreement is held by a court of competent jurisdiction or by a duly appointed arbitrator to be unenforceable, the balance will remain in effect. All written notices provided to UniFirst must be sent by certified mail to the attention of the Location Manager. In Texas and certain other locations, UniFirst’s business is conducted by, and the term "UniFirst" as used herein means, UniFirst Holdings, Inc. d.b.a. UniFirst.
ACCEPTED. Customer Signature_____________________________________ Date ______________________ (I have read and agree to all of the above Terms.) PAGE 3 OF 3 1.4.G.a
Packet Pg. 135 Attachment: City of Ripon Agreement (3293 : UniFirst) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Sarah Collins, Senior Civil Engineer
Date: 01/11/2022
Subject: Stockton Avenue Rehabilitation Change Order 7
RECOMMENDED ACTION:
Approve Change Order No. 7 for three field changes required to install the water line in the not to exceed amount of $24,300 (funding source: Water Enterprise Capital Fund).
BACKGROUND:
The Stockton Avenue Rehabilitation Project was awarded to D.A. Wood Construction, Inc. at the February 9, 2021 City Council meeting for an amount of $4,747,866.50. The Stockton Avenue Rehabilitation Project will involve a complete road reconstruction from Second St. to Doak Blvd, including the repair and replacement of several underground utilities along with the installation of concrete pavers, new streetlights, and 6-foot sidewalks.
At the April 13, 2021 City Council meeting, Council approved Change Order No. 1 in the not to exceed amount of $189,062.81 for the truck detour improvements required on private property and changes to the scope of the project at the request of Ripon Manufacturing Company.
At the June 8, 2021 City Council meeting, Council approved Change Order No. 2 in the not to exceed amount of $28,174.31 for the increase in price of PVC pipe material due to a national material shortage.
At the August 10, 2021 City Council meeting, Council approved Change Order No. 3 in the not to exceed amount of $135,904.03 for various unforeseen field conditions that required changes to the contract documents.
At the September, 14, 2021 City Council meeting, Council approved Change Order No. 4 in the not to exceed amount of $38,764.98 to locate a water lateral and for additional work needed for storm drain conflicts on Stockton Avenue between Doak Boulevard and Fifth Street.
1.4.H
Packet Pg. 136
At the November 9, 2021 City Council meeting, Council approved Change Order No. 5 in the not to exceed amount of $60,265.77 for additional work necessary to lower the elevation of 48” Storm Drain Pipe installed to avoid an existing PG&E transmission line.
At the December 14, 2021 City Council meeting, Council approved Change Order No. 6 in the not to exceed amount of $11,351.00 to adjust catch basins to eliminate conflicts with an MID electrical line and PG&E gas transmission line.
DISCUSSION:
During investigation of the water line near the Thompson Building Materials property, an unknown water line connection was located and determined to be a needed service for the facilities onsite. The connection required a new backflow installed so a new meter could be installed on the service. The additional cost is for the installation of that 2" backflow.
A water line connection at MID property required additional investigation and changes before the work could be completed. Previously, staff believed there was a 12" fire safety lateral and separate 6" fire hydrant lateral running parallel to one another. During the investigation, it was found that there was a single 10" water line from the main, which had a 10”x 6” tee that connected to the fire hydrant. The fire hydrant was connected and fed from the fire safety lateral, which needed to be corrected. The additional cost is for the exploration time, material costs and labor associated with the investigation of and changes to the connections.
When contractor began excavation around 5th Street in preparation for an upcoming water line tie-in, they found that the PG&E transmission line was in conflict with the new water line location. Going above the PG&E line would not have provided sufficient coverage for the water line, so the pipe needed to be constructed below the PG&E line, at a depth of 7-feet to provide sufficient separation from the transmission line. The additional cost is for the relocation of this water line.
FISCAL IMPACT:
The attached Change Order No. 7 is in the amount of $24,300 and will be funded through the Water Enterprise Capital Fund.
To summarize the funding sources to date for the Stockton Avenue Rehabilitation project, please see table below.
Original Contract Price $4,747,866.50
Change Orders (No. 1-7) $ 487,822.90
Current Contract Price $5,235,689.40
Funding Sources:
RSTP Grant $1,777,000.00
Measure K Regional Arterial a $1,979,830.76
Water Enterprise Capital $ 619,928.93
Sewer Enterprise Capital $ 798,663.94
Stormwater Enterprise Capital $ 60,265.77
Allocated Funding (as of 12/31/21) $5,235,689.40
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a. The City of Ripon was allocated $2.2 million of Measure K Regional Arterial funding. As of 12/31/21, $220,169.24 is available to be allocated to future change orders.
Attachments:
1. CO 7_D.A. Wood Construction, Inc
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CITY OF RIPON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 7 DATE: 1/11/2022
PROJECT: Stockton Avenue Rehabilitation Project SHEET 1 OF 1 SHEETS TO: D.A. Wood Construction, Inc.
NOTE: This change order is not effective until approved by the CITY ENGINEER.
Description Cost
Addition of the following items:
1. Cost for installation of 2" backflow, and check valve at Thompson Building Materials $3,475.00
2. Cost for investigation, removal, and correction of fire safety and hydrant connection at MID $8,475.00
3. Cost of installation of offset in 10" water line down Fifth Street $12,350.00 Total: $24,300.00
Estimated Cost: Increase
Approval Recommended: Date:
Approved: Date:
Accepted, Date _____________________ Contractor
By ___________________________________ Title Project Manager By reason of this order the time of completion will be adjusted as follows: (5) working days for the work associated with Change Order 7, in addition to (15) working days for Change Order 1 work, (49) working days for Change Order 2 work, (17) working days for Change Order 3 work, (5) working days for Change Order 4 work, (6) working days for Change Order 5 work, and (0) working days for Change Order 6 work. Total number of additional working days added is 97.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account.
Unless otherwise stated, rates for rental equipment cover only such time as equipment is actually used and no allowance will be made for idle time.
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.
Change requested by the Engineer.
If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.
All work shall be in accordance with City Standards.
Approval Chief - Dean Uecker
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
$24,300.00
Approval Senior - Kevin Werner
1.4.H.a
Packet Pg. 139 Attachment: CO 7_D.A. Wood Construction, Inc (3264 : Stockton Avenue Rehabilitation Change Order 7) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 01/11/2022
Subject: City Council Committee Roles and Responsibilities RECOMMENDED ACTION:
City Council to approve the resolution establishing the roles and responsibilities for Ripon City Council committees.
BACKGROUND:
Every January, the Mayor recommends to the City Council assignments for individual Council Members to serve on various Commissions, Boards, Task Forces, and Committees, which is ratified by the City Council. Typically, the assignment to Commissions, Boards, and Task Forces allows Council Members the opportunity to serve with elected officials from other organizations to discuss important local and regional matters.
Committee assignments are typically more focused on Ripon matters and therefore made up of Council Members and City staff. The City of Ripon currently does not have a policy in place that defines the roles and responsibilities of these committees. Based on a recent discussion with the City Council, staff prepared the attached resolution that includes an exhibit that states the role of the City Council Committees, Operational Guidelines, and Role of Staff.
Attachments:
1. 1 4 22 Role of City Council Committees_FINAL
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON APPROVING THE CITY COUNCIL COMMITTEE
ROLES AND RESPONSIBILITIES
WHEREAS, the City Council of the City of Ripon is desirous of establishing the roles and responsibilities for City Council Committees; and
WHEREAS, the purpose of the City Council Committees is to enhance the communication between the City Council Members and City staff at the early phase of the development of significant items affecting public policy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon approves the City of Ripon Committees - Roles and Responsibilities as described in Exhibit A.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
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Exhibit A
City of Ripon Committees – Roles and Responsibilities
The Role of City Council Committees
1. City Council Committees are intended to enhance communication between the City Council and City staff at the early phase of the development of significant items affecting public policy.
2. These Committees will enable City staff to obtain early feedback from representative members of the City Council on issues affecting public policy prior to their presentation, as necessary, to the full City Council.
3. City Council Committee members develop and maintain a deeper level of knowledge on matters of a technical nature which might affect public policy in order to increase the positive exchange of information and discussions between City Council members, City staff, and the public.
4. When appropriate, items may be considered by a City Council Committee before a final recommendation is made from staff.
5. City Council Committees do not replace the City Council as final decision makers on behalf of the full City Council. Similarly, City Council Committees shall not be formed to replace or perform any functions of existing Commissions established in Chapter 2.15 of the Ripon Municipal Code. Council Committees are not empowered to give staff direction on administrative matters, specific assignments, or work tasks. If Committee members seek additional information from an outside party or consultant resulting in additional cost to the City, approval to incur such cost must be approved by the full City Council.
6. Any discussion or feedback expressed or received at a Committee meeting should not be construed or understood to be a decision by or for the City Council. Further, any recommendation the Committee may make to the City Council is based on information possessed by the Committee at the time the recommendation is made and may be revised or amended upon receipt by the Committee of additional or newer information.
7. To prevent the proliferation of committees with no continued reason for existence, Committees should be disbanded when their primary function or task has been completed.
Operational Guidelines
1. City Council Committees consist of 1 or 2 Council members, one of which typically serve as the Committee chair. Members are appointed in January of each year by a recommendation of the Mayor ratified by the City Council.
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Packet Pg. 142 Attachment: 1 4 22 Role of City Council Committees_FINAL (3282 : City Council Committee Roles and Responsibilities)
2. All City Council Committee meeting notices will be posted and meetings will be conducted in conformance with the “Open Meetings Law” in the California Government Code. All agendas should include language identical or similar to: “Any discussion, feedback or recommendation by Committee member(s) should not be construed or understood to be an action or decision by or for the Ripon City Council. Further, any recommendation(s) the Committee may make to the City Council is based on information possessed by the Committee at that point in time.”
3. The Council Committee chair will forward to the City Administrator those items to be placed on the meeting agenda a minimum of one week in advance of the scheduled monthly meeting.
4. The City Administrator will coordinate with staff members in the preparation of the agenda to determine whether items will be presented to a Committee or placed on the Council’s regular agenda to be considered by the full City Council. Any item may be referred to the full Council by the Committee considering that item.
5. The full City Council by majority vote may refer any item on its agenda to an appropriate Committee.
6. Regularly scheduled Committee meetings should be scheduled to allow regular attendance by City Council Committee members, as well as City Administrator, and staff, as necessary. In order to prevent inadvertent violations of the Brown Act, attendance by non-member Council members that will result in a quorum of the full City Council is discouraged, but not prohibited. A non-member City Council member who attends a committee meeting should not participate actively in the committee meeting; rather, his/her role should be limited to gathering facts and information on matters considered by the committee.
7. The regular Council meeting agenda shall include an opportunity for Committee reports at which time any appointed Committee member may report to the Mayor and City Council on pertinent and timely issues before a Committee.
Role of Staff
The City Administrator, or his/her appointee serves as an advisor to each City Council Committee. The responsibilities of the City Administrator, or his/her appointee, are as follows:
1. Attend all meetings of the City Council Committee.
2. Assemble information and prepare reports and correspondence for Committee members as required for the Committee.
3. Provide administrative support to the Committee, including distribution of documents to the Committee as required.
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Packet Pg. 143 Attachment: 1 4 22 Role of City Council Committees_FINAL (3282 : City Council Committee Roles and Responsibilities)
4. Coordinate with the Committee chair to prepare agendas.
5. Schedule meetings as needed and provide appropriate public notification.
6. Prepare Committee minutes within one week of the meeting and submit to the City Clerk for posting and distribution to the full City Council.
7. Serve as the communication link between the Committee, City departments, and Council as appropriate.
Outside Committees (e.g., Chamber of Commerce, school district, fire district, etc)
1. From time to time, other entities will request City Council members to sit in on certain committees on matters that do not involve the City of Ripon. Any City Council member may choose to participate in these committees, although it is important to keep in mind that such a committee is not associated with the Ripon City Council. With that, what the Council members communicate does not represent the City Council, nor will staff attend these meetings. Examples of this could be Spring Creek Golf Course Board of Directors requesting a Council member to sit on their internal capital improvement committee.
2. If an outside organization would like to request the City Council to address a specific matter related to policies of the City that impact that organization, the organization will need to request to be added to a City Council agenda and make a presentation to the City Council. At the conclusion of that presentation, the Mayor may assign the appropriate City Council Committee to address the matter. Examples of this could be the Ripon Unified School District Board of Directors requesting the City Council consider dedicating an existing park to the District for a new school site.
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Packet Pg. 144 Attachment: 1 4 22 Role of City Council Committees_FINAL (3282 : City Council Committee Roles and Responsibilities) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 01/11/2022
Subject: Sidewalk Dining Permit Application Fee
RECOMMENDED ACTION:
Should the City Council agree with Staff’s recommendation, the following motion would be appropriate: “The City Council adopts the resolution establishing a revised Planning Agency Fee schedule, which adds “Sidewalk Dining Permits” to the schedule.” BACKGROUND:
At the December City Council meeting, the City Council rescinded Chapter 5.48 regarding outdoor dining within a public right-of-way and approved amendments to Chapter 5.44 regarding sidewalk dining on public walkways.
The newly revised sidewalk dining ordinance alludes to an application fee as set by resolution of the City Council. For the past several months, the City Council has been working through several drafts of an ordinance to regulate “Sidewalk Dining” within the City of Ripon. At the December 14, 2021 City Council meeting a “Sidewalk Dining” ordinance was adopted to regulate such activities, which will go into effect on January 13, 2022.
With the adoption of amendments to the City’s “Sidewalk Dining on Public Walkways” ordinance there is a need to add “Sidewalk Dining Permits” to the Planning Fee Schedule. It is a requirement that all sidewalk dining within the City of Ripon obtain a sidewalk dining permit in order to operate within City limits. The cost for staff to process these applications has been estimated at $270.00 (approximately 1 hour Planning Secretary and 1 ½ hours Planning Director). All sidewalk dining permits are valid for 1 calendar year, meaning they expire on December 31st of the year in which they were issued. The sidewalk dining permit will include a yearly permit renewal fee of $75 so long as the business operating the sidewalk dining area has complied in good faith with the rules and regulations set forth in the City’s ordinance.
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The City of Ripon is authorized by law, including Government Code Section 66014 and R.M.C. Chapters 16.06 and 16.08.100(E), to impose fees for staff time in the processing of various applications submitted to the Planning Department. The Planning Department maintains a Fee Schedule, which provides a list of fees for processing a variety of applications.
Attachments:
1. Exhibit A - Amended 2022 Planning Fee Schedule
2. Public Hearing Notice
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ESTABLISHING A REVISED PLANNING
APPLICATION FEE SCHEDULE TO INCLUDE SIDEWALK
DINING PERMITS AND RESCINDING ALL PREVIOUS
RESOLUTIONS IN CONFLICT HEREWITH
WHEREAS, previous hereto the City of Ripon has established a Planning Agency Fee Schedule for the processing of various applications submitted to the Planning Department; and WHEREAS the City of Ripon Planning Department has requested the adoption of a revised Planning Agency Fee Schedule by the City Council to replace the previous fee schedule adopted pursuant to Resolution No.19-35 of the City of Ripon on December 10, 2019.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the following Planning Agency Fee Schedule attached as Exhibit “A” is hereby approved by the City Council of the City of Ripon.
BE IT FURTHER RESOLVED that applicable fees shall be deposited with the City of Ripon when a request is made for any Planning Commission and/or City Council action for which the hereinabove Planning Agency Fee Schedule is herein fixed and approved by the City Council. Any such fees as set forth herein shall be adjusted annually based upon the Consumer Price Index using the Bay Area Region Price Index, unless other action is taken by the City Council of the City of Ripon in determining the amount of any of the Planning Agency fees fixed herein.
BE IT FURTHER RESOLVED that Resolution No. 19-35 passed and adopted by the City Council of the City of Ripon on December 10, 2019, and any other Planning Agency Fee Schedule fees in conflict herewith are hereby expressly repealed.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 11th day of January, 2022, by the following vote:
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THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DEAN UECKER, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk
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CPI 3.2%
Application Type Fee
Annexation Fees
Annexation Agreement $553
Annexation $3,646
Development Agreement Fees
Development Agreement Processing Deposit (determined by Planning Director) TBD Development Agreement Application (costs plus fee) $553 Environmental Assessments
Initial Study (includes Cert. of Exemption or Neg Dec not requiring Fish and Game fee); plus mitigation monitoring. $159 Negative Declaration ($2,548.00 plus Filing Fee of $50.00) $2,598.00 EIR Report (cost plus fee plus mitigation monitoring) TBD General Plan Fees
General Plan Amendment $3,647
Specific Plan $1,217
Specific Plan Amendment $3,647
Home Occupation Permit Fee
Home Occupation Permit $167
Land Development Permit Fees
Accessory Dwelling Unit $553
Building Relocation Permit $225
Caretaker Mobile Home Permit $854
Sign Permit (staff review) $111
Sign Permit (Planning Commission review) $340
Site Review (staff review) $553
Site Review (Planning Commission review) $854
Subdivision Fees
Abandonment $663
Lot Line Adjustment $663
Lot Merger $663
Mobile Home Park $4,862
Planned Development $1,334
Tentative Parcel Map (4 lots or fewer) $2,918
Tentative Subdivision Map (5 lots or more) $4,862
Use Permit Fees
Use Permit $1,827
Minor Use Permit $854
Temporary Use Permit $854
Variance Fees
Variance $1,582
Zoning Fees
Rezone $1,940
Prezone $1,940
Zoning Text Amendment $2,180
Miscellaneous Fees
Appeals $553
Special Planning Commission Meeting $553
Massage Business Permit ($75 for ea additional owner) $190 Sidewalk Vendor Permit $270
Sidewalk Dining Permit ($75 renewal fee) $270
Special Event Permit/Seasonal Temporary Use Permit
Category One $180
Category Two $359
Category Three $542
Note: Contact the Planning Department for the appropriate fee for any projects not identified on this list.
Refunds: 1) 100% of fees paid shall be refunded when the PC and/or CC does not have the jurisdiction to act;
CITY OF RIPON
PLANNING DEPARTMENT FEE SCHEDULE
2022
2) A refund may be given upon written request to the City Administrator in an amount not to exceed 50% of the application fee or fees paid when the application is withdrawn prior to issuance of any notice of public hearing or prior to being placed upon the agenda of the PC and/or CC.
Adopted by City Council 12-10-19
F:\USERS\PLAN1\Planning Fee Schedule\2022\2022 Fee Schedule.xls Exhibit A 3.A.a
Packet Pg. 149 Attachment: Exhibit A - Amended 2022 Planning Fee Schedule (3255 : Sidewalk Dining Permit Application Fee)
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that The City of Ripon City Council will hold a public hearing at a meeting on Tuesday, January 11, 2022 at 6:00 P.M. in The City of Ripon Council Chambers, 259 N. Wilma Ave., Ripon, on the following matter:
CITY OF RIPON PLANNING DEPARTMENT FEE SCHEDULE AMENDMENT The City Council will consider an Amendment to the Planning Department Fee Schedule by including Sidewalk Dining.
PURSUANT TO SECTION 65009 OF THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA, NOTICE IS HEREBY FURTHER GIVEN THAT IF SUCH PROPOSED FEE
AMENDMENT IS CHALLENGED IN COURT, SUCH CHALLENGE MAY BE LIMITED TO ONLY
THOSE ISSUES RAISED AT THE PUBLIC MEETING OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY CLERK AT OR PRIOR TO THE PUBLIC MEETING.
ALL INTERESTED PARTIES will be given an opportunity to appear and be heard by the City Council of The City of Ripon at said time and place pertaining to the above described matter.
CITY OF RIPON
Lisa Roos, City Clerk
Posted: December 9, 2021
3.A.b
Packet Pg. 150 Attachment: Public Hearing Notice (3255 : Sidewalk Dining Permit Application Fee) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 01/11/2022
Subject: Utility Rate Study - Enterprise Funds Year 2 Update RECOMMENDED ACTION:
Staff is recommending the City Council approve implementing the full rate increases for the water (2%), sewer (4%) and garbage (5%) enterprise funds approved in the 2020 5-Year Rate Study, as of February 1, 2022.
BACKGROUND:
The City uses “enterprise funds” to account for the financial activities of the water, sewer, and garbage services provided to the residents and businesses located in Ripon. Each enterprise fund is an independent budget that operates much like a private business enterprise. Each fund collects the revenue from the utility customers to fund the operations of the utility service along with the replacement of capital items.
In accordance with Proposition 218, in 2020, the property owners within the City limits approved rate increases of the water, sewer, and garbage enterprise funds to take effect February 1st of years 2021-2025, as summarized in Table 1.
Table 1 - 2020 5-Year Rate Study Proposed Rate Increases Utility 2021 2022 2023 2024 2025
Water 2% 2% 2% 2% 2%
Sewer 4% 4% 4% 4% 4%
Garbage 5% 5% 5% 4% 4%
Total 3.5% 3.5% 3.5% 3% 3%
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The City Council has directed staff to bring back each year prior to February 1st, a financial evaluation of each enterprise fund to determine if the full rate increase that was initially approved is necessary for each enterprise fund.
DISCUSSION:
The rate increase included in the 2020 5-Year Rate Study was implemented on February 1, 2020 as proposed. Tom Pavletic with Municipal Financial Services (MFS) has prepared the financial evaluation for the February 1, 2022 enterprise fund rate adjustments, which is attached.
This evaluation is recommending the City Council approve implementing the full rate increases approved in the 2020 5-Year Rate Study for February 1, 2022. The combination of water (2%), sewer (4%) and garbage (5%) rate increases have an overall effect of a 3.5% utility rate increase on the monthly bill of an average single-family customer. The graph below shows a singlefamily monthly bill with the approved 2022 rate increases included.
Figure 1 – Evaluation of Single-Family Monthly Bills
Water - residential 1-inch meter, 16 hcf per month / Sewer - residential / Garbage - residential curbside 1 black + 1 green Established in Resolution 20-55
Prior Implemented Adopted
Monthly Bill FY20 FY21 FY22 FY23 FY24 FY25
Water $47.70 $48.62 $49.54 $50.56 $51.58 $52.60
Sewer $21.50 $22.40 $23.30 $24.20 $25.20 $26.20
Garbage $35.50 $37.20 $39.00 $41.00 $42.60 $44.30
Total $104.70 $108.22 $111.84 $115.76 $119.38 $123.10
Monthly $ ∆ FY20 FY21 FY22 FY23 FY24 FY25
Water $0.80 $0.92 $0.92 $1.02 $1.02 $1.02
Sewer $0.40 $0.90 $0.90 $0.90 $1.00 $1.00
Garbage $1.70 $1.70 $1.80 $2.00 $1.60 $1.70
Total $2.90 $3.52 $3.62 $3.92 $3.62 $3.72
Monthly % ∆ FY20 FY21 FY22 FY23 FY24 FY25
Water 2% 2% 2% 2% 2% 2%
Sewer 2% 4% 4% 4% 4% 4%
Garbage 5% 5% 5% 5% 4% 4%
Total 2.8% 3.5% 3.5% 3.5% 3.0% 3.0%
$48 $49 $50 $51 $52 $53
$22 $22 $23 $24 $25 $26
$36 $37 $39 $41 $43 $44
$105 $108 $112 $116 $119 $123
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
FY20 FY21 FY22 FY23 FY24 FY25
Garbage
Sewer
Water Based on Adopted Rates
The average monthly bill projected for a single-family customer will increase from $108.22 to $111.84, a total of $3.62 a month.
Attachments:
1. TM_prelim_d1-0_2022-final
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DRAFT Technical Memorandum
Limitations:
This document was prepared solely for the City of Ripon in accordance with professional standards at the time the services were performed and in accordance with the contract between City of Ripon and Municipal Financial Services. This document is governed by the specific scope of work authorized by City of Ripon; it is not intended to be relied upon by any other party except for regulatory authorities contemplated by the scope of work. We have relied on information or instructions provided by City of Ripon and other parties and, unless otherwise expressly indicated, have made no independent investigation as to the validity, completeness, or accuracy of such information. 2960 Valley Basin Avenue
Henderson, NV 89052
T: 510.439.6264
Prepared for: City of Ripon
Project Title: Enterprise Funds Rates and Cash Flow Evaluation Technical Memorandum – Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2022
Date: December 31, 2021
To: Kevin Werner, City Administrator/City Engineer
From: Tommy Pavletic, Municipal Financial Services
Prepared by:
Tommy Pavletic
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Packet Pg. 153 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2022 1 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
A Water, Sewer and Garbage Funds Rates Study was completed in November 2020 (2020 Rates Study).
Based on findings and recommendations in the 2020 Rates Study, the City Council approved Resolution No. 20-55 which adopted garbage, wastewater and water rate increases to be effective February 1st of 2021, 2022, 2023, 2024 and 2025 (five years). This Technical Memorandum summarizes the results of our review and evaluation of the city of Ripon’s cash flow for the Garbage, Wastewater and Water Enterprise Funds and whether rate increases scheduled for February 1st of 2021 should be implemented.
SECTION 1. INTRODUCTION
Maximum garbage, wastewater and water rates adopted in Resolution No. 20-55 to become effective February 1st of 2021, 2022, 2023, 2024 and 2025 are listed in the Table 1 (Water), Table 2 (Wastewater) and Table 3 (Garbage). Water rates adopted for February 1, 2021 were implemented as scheduled.
Table 1. Water Rates Adopted in Resolution No. 20-55
Prior Implemented Adopted *
Customer Class and Meter Size FY20 FY21 FY22 FY23 FY24 FY25 Rate Change Effective Date > 1-Feb-2020 1-Feb-2021 1-Feb-2022 1-Feb-2023 1-Feb-2024 1-Feb-2025 Adopted annual percent increase > 2.0% 2.0% 2.0% 2.0% 2.0% Implemented/Recommended annual percent increase > 2.0% 2.0% 2.0% 2.0% 2.0% Residential, Commercial, Industrial
Meter Rates ($/month)
¾-inch $31.70 $32.30 $32.90 $33.60 $34.30 $35.00
1-inch $31.70 $32.30 $32.90 $33.60 $34.30 $35.00
1½-inch $53.30 $54.40 $55.50 $56.60 $57.70 $58.90
2-inch $78.50 $80.10 $81.70 $83.30 $85.00 $86.70
2½-inch $112.90 $115.00 $117.00 $119.00 $121.00 $123.00 3-inch $147.00 $150.00 $153.00 $156.00 $159.00 $162.00
4-inch $224.00 $228.00 $233.00 $238.00 $243.00 $248.00
6-inch $436.00 $445.00 $454.00 $463.00 $472.00 $481.00
8-inch $696.00 $710.00 $724.00 $738.00 $753.00 $768.00
10-inch $993.00 $1,013.00 $1,033.00 $1,054.00 $1,075.00 $1,097.00 Usage Rates ($/hcf) $1.00 $1.02 $1.04 $1.06 $1.08 $1.10 Non-potable
Meter Rates ($/month) $5.08 $5.18 $5.29 $5.40 $5.51 $5.62 Usage Rates ($/hcf) $0.86 $0.88 $0.89 $0.91 $0.93 $0.95 * Note: For clarity, rates that include the Annual Payment Discount or the reduction for Qualified Income are not shown.
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Packet Pg. 154 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 2 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
Table 2. Wastewater Rates Adopted in Resolution No. 20-55 Prior Implemented Adopted *
Customer Class and Service Type * FY20 FY21 FY22 FY23 FY24 FY25 Rate Change Effective Date > 1-Feb-2020 1-Feb-2021 1-Feb-2022 1-Feb-2023 1-Feb-2024 1-Feb-2025 Adopted annual percent increase > 4.0% 4.0% 4.0% 4.0% 4.0% Implemented/Recommended annual percent increase > 4.0% 4.0% 4.0% 4.0% 4.0% Residential
Full Rate, $/month
Single family dwellings $21.50 $22.40 $23.30 $24.20 $25.20 $26.20 Dwelling unit in a duplex $21.50 $22.40 $23.30 $24.20 $25.20 $26.20 Dwelling unit in an apartment $21.50 $22.40 $23.30 $24.20 $25.20 $26.20 Separate detached apartment $1.60 $1.70 $1.80 $1.90 $2.00 $2.10 Retirement home occupants $4.70 $4.90 $5.10 $5.30 $5.50 $5.70 Commercial
Minimum Base Rate $20.50 $21.30 $22.20 $23.10 $24.00 $25.00 Flow Charge - Full Rate, hcf $1.23 $1.28 $1.33 $1.38 $1.44 $1.50 Minimum Base Rate - Annual $233.70 $242.80 $253.10 $263.30 $273.60 $285.00 Flow Charge - 95% Rate $1.19 $1.22 $1.30 $1.40 $1.50 $1.60 Minimum Base Rate w/Lndscp Credit $20.50 $21.30 $22.20 $23.10 $24.00 $25.00 Flow Charge - Lndscp Credit, hcf $1.18 $1.23 $1.28 $1.33 $1.38 $1.44 Industrial
Flow Charge, $/1000 gallons $1.55 $1.60 $1.70 $1.80 $1.90 $2.00 Biochemical Oxygen Demand, $/1000 pounds $168.00 $174.70 $181.70 $189.00 $196.60 $204.50 Suspended Solids, $/1000 pounds $186.00 $193.40 $201.10 $209.10 $217.50 $226.20 *Note: For clarity, rates that include the Annual Payment Discount or the reduction for Qualified Income are not shown.
4.A.a
Packet Pg. 155 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 3 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
Table 3. Garbage Rates Adopted in Resolution No. 20-55
Prior Implemented Adopted *
Customer Class and Service Type FY20 FY21 FY22 FY23 FY24 FY25 Rate Change Effective Date > 1-Feb-2020 1-Feb-2021 1-Feb-2022 1-Feb-2023 1-Feb-2024 1-Feb-2025 Adopted annual percent increase > 5.0% 5.0% 5.0% 4.0% 4.0% Implemented/Recommended annual percent increase > 5.0% 5.0% 5.0% 4.0% 4.0% Residential
Full Rate
Res Curbside 1 Blk $32.70 $34.30 $36.00 $37.80 $39.30 $40.90 Res Curbside 2 Blk $46.50 $48.80 $51.20 $53.80 $56.00 $58.20 Res Curbside 3 Blk $60.50 $63.50 $66.70 $70.00 $72.80 $75.70 Res Curbside 4 Blk $74.30 $78.00 $81.90 $86.00 $89.40 $93.00 Res Curbside 1 Blk + 1 Grn $35.50 $37.20 $39.00 $41.00 $42.60 $44.30 Res Curbside 1 Blk + 2 Grn $38.30 $40.10 $42.00 $44.20 $45.90 $47.70 Res Curbside 2 Blk + 1 Grn $49.40 $51.70 $54.20 $57.00 $59.30 $61.60 Res Curbside 2 Blk + 2 Grn $52.20 $54.60 $57.20 $60.20 $62.60 $65.00 Res Curbside 3 Blk + 1 Grn $63.20 $66.40 $69.70 $73.20 $76.10 $79.10 Res Curbside 4 Blk + 1 Grn $77.20 $80.90 $84.90 $89.20 $92.70 $96.40 Res Curbside 1 Blk + 3 Grn $41.20 $43.00 $45.00 $47.40 $49.20 $51.10 Res Curbside 1 Blk + 4 Grn $43.80 $45.90 $48.00 $50.60 $52.50 $54.50 Res Curbside #2 Blk Only $13.90 $14.60 $15.30 $16.10 $16.70 $17.40 Res Curbside #2 Blk + Grn $16.70 $17.50 $18.30 $19.30 $20.00 $20.80 Res Curbside 1 Grn Only $2.80 $2.90 $3.00 $3.20 $3.30 $3.40 Res Backyard 1 Blk $39.70 $41.70 $43.80 $46.00 $47.80 $49.70 Res Backyard 1 Blk + 1 Grn $49.40 $51.90 $54.50 $57.20 $59.50 $61.90 Res Curbside 2 Grn Only $5.60 $5.80 $6.00 $6.40 $6.60 $6.80 Multiple Dwelling
Duplex Curbside $65.00 $68.30 $71.70 $75.30 $78.30 $81.40 Duplex Curbside + 1 Grn $68.00 $71.20 $74.70 $78.50 $81.60 $84.80 Duplex Curbside + 2 Grn $70.00 $74.10 $77.70 $81.70 $84.90 $88.20 Duplex Curbside 2 Blk + 1 Grn $81.90 $85.80 $90.00 $94.60 $98.30 $102.20 Triplex Curbside $98.00 $102.90 $108.00 $113.40 $117.90 $122.60 Triplex Curbside + 1 Grn $101.00 $105.80 $111.00 $116.60 $121.20 $126.00 4-Plex Curbside $131.00 $137.60 $144.50 $151.70 $157.80 $164.10 4-Plex Curbside + 1 Grn $140.50 $147.50 $154.90 $161.10 $167.50 Commercial
Comm Curbside 1 Blk $32.70 $34.30 $36.00 $37.80 $39.30 $40.90 Comm Curbside 2 Blk $65.00 $68.30 $71.70 $75.30 $78.30 $81.40 Comm Curbside 2 Blk + 1 Grn $67.80 $71.20 $74.70 $78.50 $81.60 $84.80 Comm Curbside 3 Blk $98.00 $102.90 $108.00 $113.40 $117.90 $122.60 Comm Curbside 3 Blk + 1 Grn $105.80 $111.00 $116.60 $121.20 $126.00 Comm Curbside 1 Blk + 1 Grn $35.50 $37.20 $39.00 $41.00 $42.60 $44.30 Comm Curbside 9 Blk $294.00 $308.70 $324.00 $340.20 $353.70 $368.10 Comm Curbside 9 Blk + 1 Grn $311.60 $327.00 $343.40 $357.00 $371.50 Comm Backyard 1 Blk $39.70 $41.70 $43.80 $46.00 $47.80 $49.70 Comm Backyard 2 Blk $80.00 $83.40 $87.60 $92.00 $95.60 $99.40 Comm Backyard 1 Blk + 1 Grn $53.40 $56.10 $58.90 $61.80 $64.30 $66.90 Comm Curbside 1 Tubbie $148.00 $155.40 $163.20 $171.40 $178.30 $185.40 Comm Curbside 1 Tubbies + 1 Grn $158.30 $166.20 $174.60 $181.60 $188.80 Comm Curbside 2 Tubbies $294.00 $310.80 $326.40 $342.80 $356.60 $370.80 Comm Curbside 2 Tubbies + 1 Grn $313.70 $329.40 $346.00 $359.90 $374.20 Comm Curbside ANN 1 Blk $372.78 $391.02 $410.40 $430.92 $448.02 $466.26 Comm Curbside ANN 1 Blk + 1 Grn $404.70 $424.08 $444.60 $467.40 $485.64 $505.02 Comm Curbside 4 Blk + 1 Grn $133.00 $139.70 $146.70 $154.00 $160.20 $166.60 Comm Curbside ANN 3 Blk $1,117.20 $1,173.06 $1,231.20 $1,292.76 $1,344.06 $1,397.64 Comm Curbside ANN 1 Blk + 1 Grn $404.70 $424.08 $444.60 $467.40 $485.64 $505.02 Comm Curbside ANN Tubbie $1,687.20 $1,771.56 $1,860.48 $1,953.96 $2,032.62 $2,113.56 Comm Curbside ANN Tubbie + 1 Grn $1,774.46 $1,863.48 $1,957.16 $2,035.92 $2,116.96 Comm Curbside 2 Grn $5.60 $5.80 $6.00 $6.40 $6.60 $6.80 Comm Curbside 4 Grn $11.20 $11.60 $12.00 $12.80 $13.20 $13.60 Comm Curbside 6 Grn $16.80 $17.40 $18.00 $19.20 $19.80 $20.40 Comm Curbside 5 Grn $13.25 $14.50 $15.00 $16.00 $16.50 $17.00 Comm Curbside 1 Blk + 2 Grn $38.30 $40.10 $42.00 $44.20 $45.90 $47.70 * Note: For clarity, Bulk rates and rates that include the Annual Payment Discount or the reduction for Qualified Income are not shown.
4.A.a
Packet Pg. 156 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 4 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
SECTION 2. EVALUATION OF WATER RATES AND CASH FLOW
The evaluation of rates in this TM involves only the update of projected expenditures, revenue from rates, number of accounts and water use.
Cash flow (expenditures and target and ending fund balances), coverage ratios and the percent increase in average annual Single Family monthly bills are shown below for the 2020 Rate Study (top figure) and the current evaluation (bottom figure). Note that current projections of the debt service coverage ratio exceed the technical minimum of 1.25 times Net Revenues in all years.
Figure 1. Water Enterprise Fund Cash Flow
2020 Rate Study, FY21 – FY25 Cash Flow & Bills
2021 Review, FY21 – FY25 Cash Flow & Bills
1,720,000 1,670,000 1,730,000 1,790,000 1,850,000 1,910,000 1,980,000 2,040,000 790,000 780,000 780,000 780,000 790,000 780,000 780,000 780,000 870,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000
3.67x 2.70x 2.69x 2.66x 2.61x 2.62x 2.60x 2.58x
2% 2% 2% 2% 2% 2% 2% 2%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27
Operating Debt Service Transfer to Capital Coverage
End Balance Target Balance SF Mo. Bill % Δ
ACTUAL REVIEW FORECAST
1,720,000 1,750,000
1,910,000 1,980,000 2,040,000 2,110,000 2,180,000 2,260,000 790,000 780,000 780,000 780,000 790,000 780,000 780,000 780,000
870,000
1,220,000 1,140,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000
3.67x 2.57x 2.52x 2.48x 2.47x 2.51x 2.54x 2.56x
2% 2% 2% 2% 2% 2% 2% 2%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27
Operating Debt Service Transfer to Capital Coverage
End Balance Target Balance SF Mo. Bill % Δ
ACTUAL REVIEW FORECAST
4.A.a
Packet Pg. 157 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 5 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
The ending fund balance in FY25 (at the end of the review time frame) is projected to be approximately $440,000 less than projected in the 2020 Rate Study. The decrease is largely due to the following changes in cash flow over the FY21 – FY25 period:
The beginning balance for FY21 was decreased by approximately $140,000 to reflect final accounting changes not available before completion of the 2020 Rate Study; Revenues are projected to increase by approximately $700,000 due to increased water sales; and Operating expenditures are projected to increase by approximately $840,000 due to increased costs related to inflation of various expense line items.
Based on review of the updated data, it is recommended that the City implement the rate increase adopted for implementation on February 1, 2022.
4.A.a
Packet Pg. 158 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 6 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
SECTION 3. EVALUATION OF SEWER RATES AND CASH FLOW
The evaluation of rates in this TM involves only the update of projected expenditures, revenue from rates and number of accounts.
Cash flow (expenditures and target and ending fund balances), coverage ratios and the percent increase in average annual Single Family monthly bills are shown below for the 2020 Rate Study (top figure) and the current evaluation (bottom figure). Note that current projections of the debt service coverage ratio exceed the technical minimum of 1.25 times Net Revenues in all years.
Figure 2. Sewer Enterprise Fund Cash Flow
2020 Rate Study, FY21 – FY25 Cash Flow & Bills
2021 Review, FY22 – FY25 Cash Flow & Bills
4.A.a
Packet Pg. 159 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 7 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
The ending fund balance in FY25 (at the end of the review time frame) is projected to be approximately $80,000 less than projected in the 2020 Rate Study. The decrease is due to the following changes in cash flow over the FY21 – FY25 period:
The beginning balance for FY21 was increased by approximately $20,000 to reflect final accounting changes not available before completion of the 2020 Rate Study; Revenues are projected to increase by approximately $110,000 due to a slightly greater number of new accounts; and
Operating expenditures are projected to increase by approximately $460,000 due to increased costs related to inflation of various expense line items.
Based on review of the updated data, it is recommended that the City implement the rate increase adopted for implementation on February 1, 2022.
4.A.a
Packet Pg. 160 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 8 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
SECTION 4. EVALUATION OF GARBAGE RATES AND CASH FLOW
The evaluation of rates in this TM involves only the update of projected expenditures, revenue from rates and number of accounts. The rate structure remains unchanged.
Cash flow (expenditures and target and ending fund balances), coverage ratios and the percent increase in average annual Single Family monthly bills are shown below for the 2020 Rate Study (top figure) and the current evaluation (bottom figure).
Figure 3. Garbage Enterprise Fund Cash Flow
2020 Rate Study, FY21 – FY25 Cash Flow & Bills
2021 Review, FY21 – FY25 Cash Flow & Bills
1,940,000 1,890,000
2,120,000 2,200,000 2,280,000 2,360,000 2,440,000 2,530,000 160,000 280,000
280,000 280,000 280,000 280,000 280,000 280,000
5% 5% 5% 5% 4% 4%
1% 1%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27
Operating Transfer to Capital End Balance Target Balance SF Mo. Bill % Δ
ACTUAL REVIEW FORECAST
1,940,000
2,110,000 2,190,000 2,270,000 2,350,000 2,440,000 2,530,000 2,620,000 160,000
160,000 200,000
280,000 280,000 280,000 280,000 280,000
5% 5% 5% 5% 4% 4%
1% 1%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27
Operating Transfer to Capital End Balance Target Balance SF Mo. Bill % Δ
ACTUAL REVIEW FORECAST
4.A.a
Packet Pg. 161 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 9 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
The ending fund balance in FY25 (at the end of the review time frame) is projected to be approximately $490,000 less than projected in the 2020 Rate Study. The decrease is due to the following changes in cash flow over the FY21 – FY25 period:
The beginning balance for FY21 was increased by approximately $20,000 to reflect final accounting changes not available before completion of the 2020 Rate Study; Revenues are projected to decrease by approximately $200,000 due to a lower number of residential cans than was used in the 2020 Rate Study; and Operating expenditures are projected to increase by approximately $510,000 due to increased costs related to inflation of various expense line items.
Based on review of the updated data, it is recommended that the City implement the rate increase adopted for implementation on February 1, 2022.
4.A.a
Packet Pg. 162 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update) Technical Memorandum Evaluation of Garbage, Wastewater and Water Rates Adopted for February 1, 2020 10 Use of contents on this sheet is subject to the limitations specified at the beginning of this document.
SECTION 5. EVALUATION OF SINGLE-FAMILY MONTHLY BILLS
Single Family monthly bills based on implemented and adopted rates from the 2020 Rate Study are shown in the figure below.
Figure 4. Evaluation of Single-Family Monthly Bills
Water - residential 1-inch meter, 16 hcf per month / Sewer - residential / Garbage - residential curbside 1 black + 1 green Established in Resolution 20-55
Prior Implemented Adopted
Monthly Bill FY20 FY21 FY22 FY23 FY24 FY25
Water $47.70 $48.62 $49.54 $50.56 $51.58 $52.60
Sewer $21.50 $22.40 $23.30 $24.20 $25.20 $26.20
Garbage $35.50 $37.20 $39.00 $41.00 $42.60 $44.30
Total $104.70 $108.22 $111.84 $115.76 $119.38 $123.10
Monthly $ ∆ FY20 FY21 FY22 FY23 FY24 FY25
Water $0.80 $0.92 $0.92 $1.02 $1.02 $1.02
Sewer $0.40 $0.90 $0.90 $0.90 $1.00 $1.00
Garbage $1.70 $1.70 $1.80 $2.00 $1.60 $1.70
Total $2.90 $3.52 $3.62 $3.92 $3.62 $3.72
Monthly % ∆ FY20 FY21 FY22 FY23 FY24 FY25
Water 2% 2% 2% 2% 2% 2%
Sewer 2% 4% 4% 4% 4% 4%
Garbage 5% 5% 5% 5% 4% 4%
Total 2.8% 3.5% 3.5% 3.5% 3.0% 3.0%
$48 $49 $50 $51 $52 $53
$22 $22 $23 $24 $25 $26
$36 $37 $39 $41 $43 $44
$105 $108 $112 $116 $119 $123
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
FY20 FY21 FY22 FY23 FY24 FY25
Garbage
Sewer
Water Based on Adopted Rates
4.A.a
Packet Pg. 163 Attachment: TM_prelim_d1-0_2022-final (3284 : Utility Rate Study - Enterprise Funds Year 2 Update)