GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF RIPON AND
BASECAMP ENVIRONMENTAL, INC
(BETHANY HOME THE TERRACES PROJECT)
This Agreement for General Services (“Agreement”) is entered into on April 12, 2022, (the “Effective Date”) between the City of Ripon (“City”) and BaseCamp Environmental, Inc. (“Consultant”), (together sometimes referred to as the “Parties”).
Section 1. SERVICES. In accordance with the terms and conditions set forth in this Agreement, Consultant agrees to perform all services described in the Consultant’s Scope of Work attached hereto as Exhibit “A”. In the event of a conflict in or inconsistency between the terms of this Agreement and said scope of services, this Agreement shall prevail.
1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Consultant completes the work described in said scope of work,, or no later than two (2) years from the date this Agreement was signed by City, which ever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein.
1.2 Standard of Performance. Consultant shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services in connection with this Agreement.
1.4 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services satisfactorily completed as of the date that written notice of termination is received by consultant; City, however, may condition payment of such compensation upon Consultant delivering to City documents and records identified in Section 8.1 of this Agreement.
Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount NOT TO EXCEED TWENTY THOUSAND SEVEN HUNDRED FORTY FIVE Dollars ($20,745.00) as set forth in Exhibit “A” section 4.0 (proposed costs) for all work described within the “Scope of Work” and made a part of this Agreement.
2.1 Invoices. Consultant shall submit invoices once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.
2.2 Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 2 of 11
2.3 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement.
3.1 Workers’ Compensation. If Consultant employs any person, Consultant shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident.
3.2 Commercial General and Automobile Liability Insurance. Consultant shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. At the sole option of the City, the City shall be named as an additional insured and insurance shall provide primary coverage with respect to the City.
3.3 All Policies Requirements.
3.3.1 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) certified policy endorsements to the general liability policy adding the City of Ripon as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or (3) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 4
3.3.2 Notice of Reduction in or Cancellation of Coverage. A copy of the cancellation provisions must be attached to all insurance obtained in accordance with this Agreement.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 3 of 11 Section 4. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
4.1 Consultant shall to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against any and all claims that arise out of, pertain to or relate to the negligence, recklessness or willful misconduct of the Consultant. Consultant will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly (“Liabilities”). Such obligations to defend, hold harmless and indemnity the City shall not apply to the extent that such Liabilities are caused by the sole negligence, recklessness, or willful misconduct of the City.
Section 5. STATUS OF CONSULTANT.
5.1 Independent Consultant. At all times during the term of this Agreement, Consultant shall be an independent Consultant and shall not be an employee of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Section 6. LEGAL REQUIREMENTS.
6.1 Governing Law. The laws of the State of California shall govern this Agreement.
6.2 Compliance with Applicable Laws. Consultant and any sub-Consultants shall comply with all laws applicable to the performance of the work in connection with this Agreement.
6.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any sub-Consultants have all licenses, permits, qualifications, and approvals of whatsoever nature, that are legally required to practice their respective professions.
6.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, sub-Consultant, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.
6.5 Work Requiring Payment of Prevailing Wages. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 4 of 11 holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement.
Section 7. MODIFICATION.
7.1 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
7.2 Assignment and Subcontracting. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the sub-Consultants noted in the proposal, without prior written approval of the City.
7.3 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
7.4 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
7.4.1 Immediately terminate the Agreement;
7.4.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant in accordance with this Agreement;
7.4.3 Retain a different Consultant to complete the work described in said scope of work not finished by Consultant; or
7.4.4 Charge Consultant for City's excess cost of completion of the unfinished work described in Exhibit "A", if any, for material breach of contract by Consultant. City's excess costs shall be reimbursed by Consultant where City's reasonable cost of completion paid to another qualified new consultant exceeds the amount City would have paid to Consultant pursuant to Section 2 absent the material breach; provided, however that any such excess cost reimbursement shall not exceed 25% of Consultant's quoted price for any unfinished task. Thus, by way of example, if following a material breach by Consultant a specific task which is budgeted at $10,000 has not commenced or adequately completed, and City must retain another new qualified consultant to complete that specific task Consultant would be responsible to reimburse City in the amount of up to $2,500 (25% of the Consultant’s $10,000 quoted price for the subject task). By way of further example, if the Consultant’s cost of completion of that specific task is $14,000, Consultant would be responsible to General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 5 of 11 reimburse City in the amount of up to $3,500 (25% of the Consultant’s $14,000 quoted price for the subject task).
Section 8. KEEPING AND STATUS OF RECORDS.
8.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City.
8.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
8.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the "Disclosing Party") may disclose confidential, proprietary or trade secret information (the "Information"), to the other party (the "Receiving Party"). The Receiving Party shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Consultant understands that the City is a public entity and is subject to the laws that may compel it to disclose information about Consultant’s business.
Section 9 MISCELLANEOUS PROVISIONS.
9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 6 of 11
9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
9.5 Contract Administration. This Agreement shall be administered by Ken Zuidervaart, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.
9.6 Notices. Any written notice to Consultant shall be sent to:
Charlie Simpson
BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
Any written notice to the City shall be sent to:
Ken Zuidervaart
Community Development Director
259 N. Wilma Avenue
Ripon, CA. 95366
9.7 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All Exhibits attached hereto are incorporated by reference herein.
9.8 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:
Each party will designate a senior management or executive level representative to negotiate the dispute. Through good faith negotiations, the representatives will attempt to resolve the dispute by any means within their authority. If dispute remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by mediation through a disinterested third person as mediator selected by both Parties. Mediation will begin within thirty (30) days of the selection of this disinterested third party, and will end fifteen (15) days after commencement. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.
The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either party initiating legal action. This alternative dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code Section 900, et. seq.
9.9 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
The Parties have executed this Agreement as of the date signed by the City.
CITY OF RIPON
Dean Uecker, Mayor
Attest:
Lisa Roos, City Clerk
Approved as to Form:
Thomas Terpstra, City Attorney
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC.
CONSULTANT
Charlie Simpson,
BaseCamp Environme tal, Inc.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 8 of 11 Exhibit “A”
SCOPE OF WORK, SCHEDULE AND COSTS
PREPARATION OF
INITIAL STUDY/MITIGATED NEGATIVE DECLARATION
FOR THE BETHANY HOME PROJECT,
816 W MAIN STREET, RIPON, CA
1.0 PROJECT OBJECTIVES
Bethany Home proposes development of a three-story, 82-unit residential care facility on a 2.73- acre property at Main Street and Vera Avenue in Ripon. The project would involve demolition of existing structures on the site. A traffic study and aesthetics studies are being prepared for the project by others. The City of Ripon is the Lead Agency for the project under CEQA and has determined that an Initial Study needs to be prepared, likely leading to preparation of a Negative Declaration or Mitigated Negative Declaration (IS/MND). This proposal describes the services to be provided by BaseCamp Environmental, Inc. (BaseCamp) in preparing the required IS/MND and in working with the City to process the CEQA document and prepare the project for City approval.
2.0 PROPOSED SCOPE OF WORK
BaseCamp will prepare an IS/MND or IS/Negative Declaration for the project meeting all of the current CEQA requirements and reflecting current City practices.
Initiation: BaseCamp’s involvement will be initiated on receipt of a signed contract. BaseCamp will immediately consult with City staff regarding our proposed scope of work, approach to and schedule for the environmental analysis.
Project Description: BaseCamp will prepare a written description of the project using the information provided by the applicant’s architects and engineers and City staff.
Subcontractors: BaseCamp proposes to team with Evans & De Shazo Archaeology Historic Preservation to complete the historic resource evaluation for the project. The subcontractor’s proposal is attached as “attachment 1” to this proposed scope of work.
Environmental Analysis: BaseCamp will visit the project site and vicinity and review the project plans and technical studies prepared by others in detail. The Ripon General Plan 2040 will be a substantial source of information. BaseCamp will collect any additional environmental data General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 9 of 11 relevant to the proposed project, including checks of biological, cultural resource and hazardous waste data bases and information relevant to the consideration of greenhouse gas emissions.
The environmental analysis process will involve the detailed review, updating and evaluation of currently available information and the evaluation of all potential environmental issues listed on the most current version of CEQA Guidelines Appendix G Environmental Checklist.
The project is not expected to require biological or cultural technical studies. Biological concerns if any can be addressed by BaseCamp staff in the context of the San Joaquin Multi-Species Habitat Conservation Plan. Unless recommended by the Central California Information center, no cultural resources survey will be performed.
Administrative Review: BaseCamp will submit an administrative draft of the IS/MND to the City for review, comment, and approval for publication. BaseCamp will incorporate City comments into the documents as required.
Public Review: BaseCamp will work with the City staff in preparing required notices, monitoring comments and providing initial responses to comments deemed substantive.
BaseCamp will submit a complete pdf of the IS/MND for uploading to the City’s web site.
BaseCamp will assume responsibility for other public review-related tasks as requested by the City, including distribution of the Notice of Intent and communicating with the State Clearinghouse.
Final IS/MND and Findings/Mitigation Monitoring Plan: BaseCamp will prepare a Final IS/MND for the project incorporating comments received during the public review period, responses to those comments and a summary of the Public Review Draft IS/MND. BaseCamp will prepare a Mitigation Monitoring Plan (MMRP) for the project.
Publish Final IS/MND: BaseCamp will provide the City with an electronic copy of the Final IS/MND and MMRP for distribution to staff and decision-makers in a form acceptable to the City.
Public Meeting Attendance: BaseCamp will attend one Planning Commission meeting to answer questions about, and discuss issues related to, the CEQA document.
No hard copy costs are anticipated. If required, reproduction will be charged at cost.
3.0 PROPOSED SCHEDULE
BaseCamp proposes to complete the required CEQA documentation within the following calendar-day schedule. Task times are initially based on date of the signed contract and availability of technical studies, and thereafter from BaseCamp’s receipt of staff comments, as appropriate.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 10 of 11 Submit Administrative Draft IS/MND 4 weeks
Revise and resubmit, based on City comments 1 week
Final IS/MND, MMRP, from close of review 2 weeks
4.0 PROPOSED COSTS
BaseCamp proposes to complete the required CEQA documents for the project on a Time and Materials basis for an estimated cost not to exceed $20,745.00, which includes all Subcontractors. Costs will be billed in accordance with BaseCamp’s Standard Rate and Charge Schedule, following.
Proposed costs are based on BaseCamp’s current understanding of the proposed project, anticipated processing time, identified environmental issues and potential for project controversy. Substantial changes in the project description, delays beyond the control of BaseCamp, emergence of substantial new environmental issues, or development of hostile or persistent opposition to the project are considered cause for discussion and re-negotiation of proposed costs.
Proposed costs are based on general adherence to the above project schedule. Substantial delays in project planning or processing that are beyond the control of BaseCamp may result in the need for additional cost authorization.
General Services Agreement between
CITY OF RIPON and BASECAMP ENVIRONMENTAL, INC. Page 11 of 11
STANDARD SCHEDULE OF RATES AND CHARGES
BASECAMP ENVIRONMENTAL, INC.
2022
HOURLY FEES FOR PERSONNEL
Principal $200
Senior Planner $165
Project Planner $145
Assistant Environmental Planner $125
Research Specialist $100
Graphics Technician, Document Processing $100
COPYING CHARGES
Charges for copying by BaseCamp Environmental will be charged as follows:
Copies (b/w) $0.15/page
Copies (color) $0.25/page
EXPENSES
Subcontractor charges and other materials and services purchased by BaseCamp in connection with services provided under this Agreement will be invoiced at actual cost plus 10%. Materials and services include but are not limited to costs for subcontractor services, travel and subsistence, insurance certificates necessitated by the job, document and map reproduction, computer time, telecommunications, out-of-house fax, rented or leased equipment, supplies, and postage and shipping expenses.
Evans & De Shazo, Inc.
1141 Gravenstein Highway South
Sebastopol, CA 95472
707-823-7400
www.evans-deshazo.com
A PROPOSAL TO COMPLETE A
HISTORIC RESOURCE EVALUATION
FOR THE PROJECT AT 816 W MAIN
STREET, RIPON, SAN JOAQUIN
COUNTY, CALIFORNIA
PREPARED FOR:
Charlie Simpson
BaseCamp Environmental, Inc
[email protected]
PREPARED BY:
Stacey De Shazo, M.A.
Principal Architectural Historian
[email protected]
March 23, 2022
Attachment 1
A Proposal to Complete a Historic Resource Evaluation for the Project at 816 W. Main Street. Ripon, San Joaquin County, California. Page | ii
TABLE OF CONTENTS
INTRODUCTION............................................................................................... 1 ABOUT EVANS & DE SHAZO ............................................................................. 2 PRINCIPAL ARCHITECTURAL HISTORIAN STACEY DE SHAZO, M.A........................................................................2 PROFESSIONAL REFERENCES ............................................................................ 3 REGULATORY COMPLIANCE ............................................................................. 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT..................................................................................................3 SCOPE OF WORK ............................................................................................. 5 TASK 1: PROJECT MANAGEMENT.................................................................................................................5 TASK 2: LITERATURE SEARCH AND REVIEW.....................................................................................................5 TASK 3: HISTORIC ARCHITECTURAL SURVEY ...................................................................................................5 TASK 4: HISTORIC RESOURCE EVALUATION AND DPR 523 FORMS......................................................................5 PROPOSED SCHEDULE...................................................................................... 6 COSTS ESTIMATE ............................................................................................. 6 BASIS OF COST ESTIMATE ..........................................................................................................................6 ADDITIONAL DETAILS ...................................................................................... 7 INSURANCE COVERAGE ................................................................................... 7 PROJECT AUTHORIZATION............................................................................... 8 A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 1
INTRODUCTION
Evans & De Shazo, Inc. (EDS) is pleased to provide BaseCamp Environmental, Inc. (Client) with a proposal to complete a Historic Resource Evaluation (HRE) of the property at 816 W Main Street, Ripon, San Joaquin County, California in Assessor’s Parcel Number (APN 259-18-017 (Property). The Property includes the 1924 Ripon Christian School building and associated landscape. The Property is not currently listed on the City of Ripon Historic Resources Inventory (2006), the Office of Historic Preservation (OHP) Built Environment Historic Resource Directory (BERD) for San Joaquin County, and is not listed on any other federal, state, or local historic resource list. The Property also does not appear to have been previously evaluated for listing on the California Register of Historical Resource (CRHR).
Although currently in the development phase, the proposed project consists of the potential demolition of the 1924 Ripon Christian School building (Project). As such, in accordance with the California Environmental Quality Act (CEQA), the Client requested an HRE of 1924 Ripon Christian School building and associated landscape to determine if the Property is individually eligible for listing on the CRHR and provide recommendations as warranted.
EDS has a thorough understanding of the objectives and goals of the Project and we have the experience necessary to successfully complete the HRE on time and within budget. Herein, is the scope of work (SOW), schedule, and estimated costs and fees to complete the HRE.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 2
ABOUT EVANS & DE SHAZO
Evans & De Shazo, Inc. (EDS) is a certified Women Business Enterprise (WBE), Small/Micro Business Enterprise (SBE), and Disadvantaged Business Enterprise (DBE) that provides high-quality Cultural Resource Studies, Historic Architectural Studies, and Paleontological Resource Studies. EDS specializes in identifying, documenting, evaluating, and mitigating cultural resources that include prehistoric and historic archaeological resources, historic built environment resources, and paleontological resources.
EDS was founded in 2014 by Sally Evans, M.A. RPA, and Stacey De Shazo, M.A. who have a combined professional experience extending more than 22 years in the fields of Archaeology and Historic Architecture. Since 2014, EDS has completed approximately 650 projects for various local, state, and federal agencies, development, engineering, and architectural firms, non-profit organizations, and private landowners throughout California in compliance with CEQA, NEPA, and Section 106 of the National Historic Preservation Act (NHPA) regulations and guidelines. EDS' team of highly qualified cultural resource management (CRM) experts, archaeologists, architectural historians, paleontologists, project managers, and GIS specialists are highly experienced with conducting projects of varying sizes and scopes. Currently, EDS serves as the on-call firm for the City of Gilroy, East Bay Regional Park District, Sonoma County Agricultural Preservation and Open Space District, Sonoma County Regional Parks Department, Midpeninsula Regional Open Space District, City of Hayward, and the Bureau of Land Management.
PRINCIPAL ARCHITECTURAL HISTORIAN STACEY DE SHAZO, M.A.
Ms. De Shazo holds a Master of Arts in Historic Preservation from Savanah College of Art and Design (SCAD), a Bachelor of Arts from San Francisco State University (SFSU) in Anthropology, and she exceeds the Secretary of the Interior's professional qualification standards in Architectural History, and History.
Ms. De Shazo has over 21 years of experience in the survey, identification, and evaluation of cultural resources in California. Ms. De Shazo is also highly experienced in managing projects under CEQA regulations and has completed hundreds of Historic Architectural Evaluations and associated reports for projects in cities and counties throughout California. Her extensive experience in historic architecture and regulatory compliance within California, along with her education, has allowed her to become an expert and leader in the field of Historic Preservation. Ms. De Shazo served as Chair of the City of Santa Rosa's Cultural Heritage Board for 7 years (2011 – 2019) and was an Adjunct Lecturer at Sonoma State University teaching the graduate-level class Practicum in the National Register of Historic Places from 2017 to 2019.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 3
PROFESSIONAL REFERENCES
Name Affiliation Title Contact Information
Maya DeRosa City of St. Helena Planning & Building
Director
(707) 968-2659
[email protected]
Debbie Pedro, AICP City of Saratoga Community
Development Director
(408) 868-1231
[email protected]
John Hanna, Esq. Hanna & Van Atta Attorney (650) 321-5700 [email protected]
REGULATORY COMPLIANCE
The HRE will be completed in compliance with CEQA regulations and guidelines.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
CEQA and the Guidelines for Implementing CEQA (State CEQA Guidelines, Section 15064.5) give direction and guidance for determining the significance of impacts to historical resources. The City of Ripon is legally responsible and accountable for determining the impact of projects on historical resources.
Historical resources are aspects of the environment that require identification and assessment for potential significance under CEQA (14 CCR 15064.5 and PRC 21084.1). There are five classes of cultural resources defined by the OHP. These are:
• Building: A structure created principally to shelter or assist in carrying out any form of human activity. A “building” may also be used to refer to a historically and functionally related unit, such as a courthouse and jail or a house and barn.
• Structure: A construction made for a functional purpose rather than creating human shelter.
Examples include mines, bridges, and tunnels.
• Object: Construction primarily artistic in nature or relatively small in scale and simply constructed. It may be movable by nature or design or made for a specific setting or environment. Objects should be in a setting appropriate to their significant historic use or character. Examples include fountains, monuments, maritime resources, sculptures, and boundary markers.
• Site: The location of a significant event. A prehistoric or historic occupation or activity, or a building or structure, whether standing, ruined, or vanished, where the location itself possesses historic, cultural, or archaeological value regardless of the value of any existing building, structure, or object. A site need not be marked by physical remains if it is the location of a prehistoric or historic event and if no buildings, structures, or objects marked it at that time.
Examples include trails, designed landscapes, battlefields, habitation sites, Native American ceremonial areas, petroglyphs, and pictographs.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 4 • Historic District: Unified geographic entities which contain a concentration of historic buildings, structures, or sites united historically, culturally, or architecturally.
Historical Resources
According to the California Code of Regulations Section 15064.5, historical resources include:
(1) A resource listed in or determined to be eligible by the State Historical Resources Commission for listing in the CRHR (Pub. Res. Code §5024.1, Title 14 CCR, Section 4850 et seq.). (2) A resource included in a local register of historical resources, as defined in section 5020.1(k) of the Public Resources Code or identified as significant in a historical resource survey meeting the requirements section 5024.1(g) of the Public Resources Code, shall be presumed to be historically or culturally significant. Public agencies must treat any such resource as significant unless the preponderance of the evidence demonstrates that it is not historically or culturally significant.
(3) Any object, building, structure, site, area, place, record, or manuscript which a lead agency determines to be historically significant or significant in the architectural, engineering, scientific, economic, agricultural, educational, social, political, military, or cultural annals of California may be considered to be an historical resource, provided the lead agency's determination is supported by substantial evidence in light of the whole record. Generally, a resource shall be considered by the lead agency to be “historically significant” if the resource meets the criteria for listing on the California Register of Historical Resources (Pub. Res. Code, § 5024.1, Title 14 CCR, Section 4852), including the following:
(A) Is associated with events that have made a significant contribution to the broad patterns of California's history and cultural heritage;
(B) Is associated with the lives of persons important in our past; (C) Embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values; or,
(D) Has yielded, or may be likely to yield, information important in prehistory or history. (4) The fact that a resource is not listed in or determined to be eligible for listing in the California Register of Historical Resources, not included in a local register of historical resources (pursuant to section 5020.1(k) of the Public Resources Code), or identified in a historical resources survey (meeting the criteria in section 5024.1(g) of the Public Resources Code) does not preclude a lead agency from determining that the resource may be a historical resource as defined in Public Resources Code sections 5020.1(j) or 5024.1.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 5
SCOPE OF WORK
In accordance with the CEQA regulations and guidelines regarding historical resources, the proposed SOW to complete the HRE includes the following tasks.
TASK 1: PROJECT MANAGEMENT
A Project Manager will be assigned to be the primary contact for the Client, manage the completion of all tasks, perform contract administration, planning, scheduling, and budgeting duties, and ensure the HRE is completed on time and within budget.
TASK 2: LITERATURE SEARCH AND REVIEW
EDS will be conducted a record search at the Central California Information Center (CCIC) of the California Historical Resources Information System (CHRIS) located in Sacramento, California, to obtain any primary records and review previous cultural resource inventories associated with the Property. EDS will also conduct a literature search at local repositories that may include the San Joaquin County Assessor/Recorder Office and the Ripon Historical Society. In addition, EDS will review documents and digital files available at EDS, as well as various online sources. The results of the literature search and review will ensure a thorough understanding of the history of the Property and surrounding area that will help facilitate the development of appropriate contexts in which to evaluate the historical significance of the 1924 Ripon Christian School building and associated landscape.
TASK 3: HISTORIC ARCHITECTURAL SURVEY
A Secretary of Interior qualified Architectural Historian will conduct an intensive level historic architectural survey of the Property that includes the 1924 Ripon Christian School building and associated landscape, which will be photographed, and a physical architectural description and identification of any architectural styles will be completed.
TASK 4: HISTORIC RESOURCE EVALUATION AND DPR 523 FORMS
An HRE report will be prepared that will include a historical context for the Property and vicinity, a detailed evaluation of significance regarding the eligibility of the 1924 Ripon Christian School building, and associated landscape for listing on the CRHR. EDS will also complete the “Historical Resource Determination Information Packet”, as required by the city. Deliverables will include a draft report, a final report, “Historical Resource Determination Information Packet”, and Department of Parks and Recreation (DPR) 523 forms. The final HRE report and updated DPR 523 forms will be submitted to the CCIC for incorporation into the CHRIS.
Task 4a. Map Preparation
A Geographic Information System (GIS) Specialist will prepare maps for the report and DPR 523 forms that will include a Property location map and a resource location map.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 6 Task 4B. Document Review
EDS’ Technical Editor will provide document review for quality assurance/quality control (QA/QC)
PROPOSED SCHEDULE
EDS can complete the HRE within 25 business days. Based on our current availability calendar, EDS is prepared to begin the HRE on March 28, 2022, with your notice to proceed (NTP) by March 25, 2022.
However, if the NTP is provided after March 25, 2022, please contact EDS for an updated start date, which will be based on EDS’s current availability calendar.
COSTS ESTIMATE
The following estimated costs are based on the proposed SOW is provided in the above section.
BASIS OF COST ESTIMATE
Task 1: Project Management
Staff Position and Rate: Project Manager ($140.00/hour) Time for Completion: 2.0 hour
Estimated Cost: $280.00
Task 2: Literature Search and Review
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 12.0 hours
Estimated Cost: $1,800.00
Task 3: Historic Architectural Survey
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 5.0 hours
1 Estimated Cost: $750.00
Task 4: Historic Resource Evaluation Report, “Historical Resource Determination Information Packet and DPR 523 Forms
Staff Position and Rate: Principal Architectural Historian ($150.00/hour) Time for Completion: 12.0 Hours
Estimated Cost: $1,800.00
4a. GIS/Mapping
Staff Position and Rate: GIS Specialist ($95.00/hour)
Time for Completion: 1.0 hour
Estimated Cost: $95.00
1 Includes travel time.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 7 4b. Internal Review
Staff Position and Rate: Technical Editor ($90.00/hour) Time for Completion: 2.0 hours
Estimated Cost: $180.00
Estimated Total Labor Cost: $4,905.00
General and Administrative Fee
(Rate: 12% of Labor Cost) $588.60
Direct Costs
2 CCIC $150.00
Mileage (GSA rates) $100.00
Estimated Total Project Cost: $5,743.60
ADDITIONAL DETAILS
Amendments
EDS does not anticipate any changes in the SOW, schedule, or cost to complete the HRE; however, if there are any unforeseen changes to the SOW, schedule, or cost, the EDS Project Manager will immediately contact the client for authorization and will not proceed until written authorization is obtained.
Response to Report Comments
It is possible that there will be comments other than those from the client pertaining to the draft or final report that will need to be addressed directly by EDS Principal Architectural Historian. As such, EDS is prepared to provide written responses to minor comments at no additional cost to the client. However, if more extensive responses to comments are required, a separate cost estimate for this additional SOW will be prepared.
Insurance Coverage
EDS maintains a $4,000,000.00 General Aggregate Liability policy, with coverage to $2,000,000.00 per occurrence that includes full commercial coverage for all scheduled, hired, and non-owned vehicles operated by any of our members and staff. We also maintain a Professional Liability policy and Worker's Compensation insurance. Certificate of insurances can be issued directly from our carrier if required. If specific endorsement language is required in any coverage, appropriate arrangements can be made for its inclusion in the certificate of insurance. Additional endorsement cost is excluded from the basic cost estimate provided below.
Payment Terms
In accordance with the Costs Estimate, or unless otherwise agreed to by the Parties in writing, payment 2 Estimated Direct Costs will be billed at actual costs supported by receipts.
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 8 is due within ten (10) days of the date provided on the EDS invoice.
PROJECT AUTHORIZATION
If this proposal correctly sets forth your needs, please sign and date below and email the signed copy to Stacey De Shazo at [email protected].
READ, APPROVED, AND ACCEPTED BY:
______________________________________, ________________________ , _______________ Name Title Date
A Proposal to Complete a Historic Resource Evaluation for 816 W Main Street, Ripon, San Joaquin County Page | 9
FEE SCHEDULE
STAFF POSITIONS/HOURLY RATES
Historic Preservation Specialist ............................................................................... $200.00/hour Cultural Resource Specialist .................................................................................... $200.00/hour Project Manager..................................................................................................... $140.00/hour Principal Architectural Historian.............................................................................. $150.00/hour Architectural Historian............................................................................................ $130.00/hour Principal Archaeologist............................................................................................ $150.00/hour Senior Archaeologist............................................................................................... $130.00/hour Archaeologist.......................................................................................................... $95.00/hour Archaeological Monitor........................................................................................... $90.00/hour Archaeological Field Technician............................................................................... $75.00/hour Historian/Researcher.............................................................................................. $90.00/hour Archaeological Laboratory Analyst .......................................................................... $85.00/hour Technical Editor...................................................................................................... $90.00/hour Geographic Information System (GIS) Specialist ...................................................... $95.00/hour Oral Historian/Ethnographer................................................................................... $150.00/hour Paleontologist......................................................................................................... $150.00/hour Bioarchaeologist / Osteologist................................................................................. $150.00/hour Zooarchaeologist (Faunal Analyst)........................................................................... $150.00/hour Geoarchaeologist.................................................................................................... $150.00/hour
DIRECT COSTS
General & Administrative Fees................................................................................ 12% Expedite Fee........................................................................................................... 25% Travel/Per Diem...................................................................................................... 2022 GSA Rates Equipment.............................................................................................................. Billable based on specialized needs; otherwise,
inclusive