MEMO
To: Honorable City Council
From: Director of Recreation, Kye Stevens
Date: June 14, 2022
Subject: Ripon Aquatic Center Invoice – 2020-21
RECOMMENDED ACTION:
Approve the current invoice in the amount of $42,135.61 representing the City of Ripon’s half of operating the Ripon Aquatic Center for Fiscal Year 2020-21.
BACKGROUND:
The City of Ripon and the Ripon Unified School District (RUSD) joint powers agreement in place to operate and share costs (50/50) for the Ripon Aquatic Center.
Description 2019-20 2020-21 Difference % Change
Salaries and Benefits 12,420.57 $4,527.38 ($7,893.19) -64% Materials and Supplies 6,731.40 $11,441.64 ($4,710.24) -70% Services and Repairs 28,499.44 $33,416.59 $4,917.15 17% Total Expenses 47,651.41 $49,385.61 $1,734.20 4%
Income 14,937.75 $7,250.00 ($7,687.75) -51%
Total Ripon Share $32,713.66 $42,135.61 $9,421.95 29%
DISCUSSION/ANALYSIS:
The aquatic center operations were significantly impacted as a result of State and San Joaquin County COVID-19 regulations. All community swim programs were cancelled at the end of the 2019-20 fiscal year because of COVID-19 restrictions. Certain programs that were able to comply with the evolving COVID-19 restrictions were phased back in during the 2020-21 fiscal year. These operational changes impacted the aquatic center financials, as described below.
Salaries and Benefits: The Aquatic Center Director’s salary, custodian salaries, lifeguards, and instructors are charged to this category. The expense for 2020-21 was reduced by 64% as City Council
259 N. Wilma Avenue
Ripon, CA, 95366
compared to the previous year because a majority of community swim programs were cancelled because of COVID-19 restrictions.
Materials and Supplies: This includes pool chemicals, supplies and an annual permit fee to operate the cogen facility. The increase in expense from the previous fiscal year was largely a result of the increase cost of chemicals.
Services and Repairs: This includes testing, parts, repair service, City utility fees and PG&E electric service. Just like the increase in pool chemicals there was an increase in the pool service fees this year as well. In addition, due to the COVID-19 shutdowns in the 19-20 year, expenses were more in the 20-21 year because services were restored when the pool was reopened to the swim programs that were able to comply with the COVID-19 regulations.
Pacific Gas & Electric has raised an issue related to electric service billing during a 36-month period, starting in September 2017. PG&E is requesting reimbursement for lost revenue during this time period while the electric meter was not reading correctly. City staff is working with PG&E and the school district to better understand this situation and the amount the City of Ripon will be responsible to pay. Once this issue has been resolved, staff will bring back a second invoice that would include this expense for the City Council’s approval.
Income: Due to the cancellations of most of the community swim programs because of Covid19 restrictions, income was reduced by 51% from the previous year. Programs that were impacted that saw reduced income generated included open swim, swim lessons, sea lions swim, club swim and club water polo programs.
FISCAL IMPACT:
The invoice amount of $42,135.61 will be paid through the City’s general fund.