26 October 2022
Mr. Kevin Werner, City Manager
City of Ripon
259 N. Wilma Avenue
Ripon, CA. 95366
Re: Ripon Corporation Yard and Fleet Facility
Dear Mr. Werner:
Thank you for the opportunity to assist you, and the City, with the Bidding & Construction Administration portion of the proposed corporation yard and fleet facility. The following represents our understanding of the project as discussed:
Project Scope:
I. Additional Service from Design & Construction Documents Geotechnical Analysis: $2,875
Civil Engineering Pavement Modifications: $1,200
Mechanical Hood Venting: $ 800
II. Bidding Assistance & Construction Administration (to be billed hourly)
1. Support during the Construction Phase to include:
• Review/respond to RFI’s
• Submittal review
• Review Potential Change Orders
• Issue any RFIs or Construction Bulletins if necessary • Punchlist / Project Closeout
2. Construction Administration Services to include up to 400 hours. (Allowance) Phase I- Additional Services: $ 4,875
Phase II- Construction Administration T&M Allowance $135,000 Reimbursable Allowance: $ 5,000
Total: $ 144,875
Our services will not include:
1. Any Civil Engineering, Mechanical & Plumbing Engineering, Electrical Engineering, or Fire Sprinkler documents, specification, or services.
2. Site utility investigation or potholing to determine location and/or elevation of underground utilities.
3. All reproduction costs.
4. Any fees required by this work.
5. Any offsite improvements or easement acquisition.
6. Revisions to construction documents, beyond the initial bidding RFI, Addenda response contemplated herein. Any revisions beyond those contemplated will be performed on an hourly basis, in accordance with the schedule listed herein.
7. LDA Partners cannot assume responsibility for construction means, methods, techniques, sequences or procedures, safety precautions, programs connected with the work, or for acts and omissions by the Contractor, subcontractors, or others.
8. LDA Partners will not be providing inspections or testing before, during or after construction.
9. Asbestos and/or hazardous materials surveys and/or removal of asbestos or other hazardous materials.
10. Construction administration or other services beyond those listed herein. (Additional services to be billed hourly)
11. Additional services caused by project delays or interruption, or those listed herein.
12. Additional services caused by Contractor errors or default in executing the construction project in a proper or timely manner.
EXHIBIT A
City of Ripon Corporation Yard- Construction Administration 26 October 2022
13. Non- Building Code Required Signage.
14. LEED documentation or design.
15. Cal Green Commissioning
16. Detailed material take-offs and costs estimates.
17. Completion of NRCA and NRCX forms.
18. Joint Trench Plans/Dry Utility Design/Underground Electrical Design/Site Lighting Design/Gas Design.
19. Gas, Electric, telephone, cable service plans. To be prepared by the Utility
20. Preparing as-built documents.
Should our services be required in addition to these allocations, all additional services will be provided on an hourly basis, in accordance with the following schedule:
Principal Architect $275/hour
Project Architect/Manger $225/hour
Planner: $195/hour
Designer / Interiors: $195/hour
Draftsperson: $150/hour
Clerical $95/hour
Should the project be terminated or extended beyond sixty days from the date of this proposal, the Architect shall be compensated for all services performed to date. All work will be billed on a monthly basis for service performed to date.
Reimbursable expenses are in addition to the compensation for basic services and shall include the actual expenditures made by the Architect and his employees in the interest of the project, at cost plus 15%, which are itemized as follows:
Reproduction Costs
Shipping/Postage
Telephone Charges
Computer Plotting
Mileage outside of San Joaquin County
All monthly billings not paid within 30 days shall be considered past due, and shall accrue interest from the 31th day at a rate of 1-1/2% per month or 18% per annum. The Architect may at his discretion terminate services if payments are not made within 30 days. Changes to the scope of work shall be subject to renegotiation. This proposal is subject to renegotiation if not agreed upon within sixty (60) days. Services provided by the Architect and his Consultants will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.
The Owner agrees to defend, indemnify, and hold the Architect, his employees, and consultants harmless from any claim or third party claim related to services for the Investigation of or remedial work related to asbestos, toxic, hazardous, and/or dangerous materials resulting from the services provided by the Architect pursuant to this Agreement. Should any litigation be commenced between the parties hereto concerning any provision of this Agreement or the rights and obligations of either in relation thereto, the party, the Owner, or the Architect prevailing in such litigation shall be entitled, in addition to such other relief as may be granted, to a reasonable sum as and for attorney's fees and court costs as incurred in such litigation, as determined by a court of competent jurisdiction.
Our office looks forward to the opportunity to work with you and the City, as an effective team, and complete yet another successful project. If you have any questions, please let me know.
Cordially,
Eric Wohle, A.I.A.
President, LDA Partners, Inc.