City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 12/13/2022
Subject: Harris & Associates Change Order
RECOMMENDED ACTION:
Approve the scope and fee for the Harris & Associates Change Order No. 1 in the amount of $27,820 for additional services to support the Fire District’s efforts of evaluating a Proposition 218 process to increase operating revenue.
BACKGROUND:
The City of Ripon residents and businesses are served by a number of important entities, including the Ripon Consolidated Fire District. The Fire District has communicated concerns regarding their fiscal challenges of staffing Station 3 and continuing ambulance service within its’ service boundary, which includes the City of Ripon.
The members of the Ripon City Council and Ripon Consolidated Fire District Two-by-Two Committee have met multiple times over the last year to discuss how best the City of Ripon can support the Fire District to ensure they are able to continue to provide the high level of service the residents and businesses of Ripon have appreciated for so many years.
The City of Ripon and the Fire District entered into a Memorandum of Understanding that defines the roles and responsibilities of each entity through the Fire District’s evaluation of moving forward with a Proposition 218 process to increase operating revenue. Additionally, the City Council approved a professional services agreement with Harris & Associates to provide the following services to support the Fire District through this process:
Evaluate the feasibility of adopting a fire suppression assessment Development of public outreach strategy using Lucy & Company Prepare Engineer’s Report to support the Proposition 218 study DISCUSSION:
Harris & Associates along with their public outreach subconsultant Lucy & Company have completed the first two elements of the initial scope of work summarized above. The results of this work were recently presented to the Two-by-Two Committee along with the following recommendations:
Fire District to complete a staffing analysis as a separate report or amend the Fire District strategic plan to include the staffing analysis.
Fire District to conduct community presentations and stakeholder outreach to review the staffing analysis and receive input.
Conduct a survey to obtain data regarding community opinions of staffing levels and associated cost that are supported by the community.
The Two-by-Two Committee requested that Harris & Associates provide an amendment to their original scope and fee to support the Fire District in these efforts (see attached). The additional cost for this work is $27,820, which would be split 50/50 between the City of Ripon ($13,910) and the Fire District ($13,910).
FISCAL IMPACT:
Based on the Memorandum of Understanding, the City of Ripon would be responsible to fund $13,910 of Change Order No. 1. Below is a summary of the overall cost to date:
Fee City of Ripon Share Fire District Share
Original Scope $118,080 $59,040 $59,040
Change Order No. 1 $27,820 $13,910 $13,910
Total $145,900 $72,950 $72,950
The City of Ripon’s share of the expenses will be paid through the City’s General Fund.
Attachments:
1. Ripon Amendment No. 1