Minutes — Ripon City Council, March 14, 2023 (part 1 of 2)

Ripon City Council Minutes
TUESDAY, MARCH 14, 2023 – 6:00 PM

REGULAR MEETING
PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:00 PM with Stephen Meece leading in the Pledge of Allegiance to the Flag.

INVOCATION:

Pastor Chris Williams gave the invocation.

ROLL CALL:

City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Police Chief Ed Ormonde, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Hunter Crosby, Steven Verver, Kelly Donohue.

PUBLIC DISCUSSION:

No one from the public wished to speak at this time.

APPROVAL OF MINUTES:

Motion to approve the minutes of the Regular Ripon City Council Meeting of February 14, 2023.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Dean Uecker, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1. CITY COUNCIL - REGULAR MEETING - FEB 14, 2023 6:00 PM APPROVAL OF AGENDA AS POSTED (OR AMENDED):

Vice Mayor Zuber requested Items 1.3B, 1.4D, and 1.4G be pulled from the Consent Calendar for discussion.

City Council Page 2 March 14, 2023
Mayor Restuccia requested Item 1.2F be pulled from the Consent Calendar for discussion.

City Administrator Werner requested Item 1.4E be pulled from the Consent Calendar and tabled to a future meeting.

Motion to approve the agenda as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Dean Uecker, Council Member
SECONDER: Leo Zuber, Vice Mayor
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Leo Zuber, Vice Mayor
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(February 2022 $640,278.32)
FY 2022-23 YTD: $3,209,789
FY 2021-22 YTD: $3,097,188
Highway Users Tax
(January 2022 $28,523.45)
FY 2022-23 YTD: $251,277
FY 2021-22 YTD: $235,231
SB1 Street & Road Tax
(February 2022 $25,255.95)
FY 2022-23 YTD: $233,273
FY 2021-22 YTD: $217,200
$519,073.58
$31,142.18
$29,260.28
TOTAL $579,476.04
B. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment
January 2023
February 2023
$1,212.72
$1,271.90
TOTAL $2,484.62
C. WASTE MANAGEMENT
Monthly Franchise Fee Payment – January 2023 $4,879.15
City Council Page 3 March 14, 2023
D. MODESTO IRRIGATION DISTRICT
Annual Franchise Fee Payment - 2022 $129,185.34

1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Padilla Accessory Dwelling Unit
$10,620.00
$1,843.75
$3,466.25

TOTAL $15,930.00
B. PRICE PAIGE & COMPANY
Audit Services
Final Payment – Invoice #30140 $3,523.00
C. LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES FOR CENTRAL

VALLEY DIVISION
2022 Membership Dues for Central Valley Division $156.67 D. SOUTH SAN JOAQUIN GROUNDWATER SUSTAINABILITY AGENCY
SSJGSA Expenses
4th Quarter 2022 - Invoice #Ripon 22Q4 $5,126.32
E. SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
January Invoice #AR113442 $1,631.98
F. ITEM F WAS MOVED TO ITEMS PULLED FROM CONSENT
G. US BANK
California Statewide Community Development Authority
Water Revenue Refunding Bonds Series 2012 $19,785.65
H. US BANK
California Statewide Community Development Authority
Water and Wastewater Revenue Bonds Series 2006C $90,794.60 I. SORACCO, INC.

Well 19 Pump Station Project
Progress Payment – Invoice #15 $35,112.58
J. KEESEY DESIGN
Design/Graphic Services for the 122 N. Elm-Townhouse
Concept Project - Phase 1 Completion $5,775.00
K. STANTEC
Wastewater Discharge Permit Groundwater Monitoring
4th Quarter 2022 - Invoice #2045909 $4,581.00
City Council Page 4 March 14, 2023
L. WGR SOUTHWEST, INC.

City Storm Water Permit Assistance
Progress Payment – Invoice #27997 $1,620.00
M. HARRIS & ASSOCIATES
Proposition 218 Fire Suppression Assessment Study
Progress Payment – Invoice #56442 $4,375.00
N. LDA
Corporation Yard Construction Services
Progress Payment – Invoice #21/622-03-20 $6,000.00

1.3. Resolutions
A. RESOLUTION NO. 23-12

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON
ADOPTING THE 2023 RIPON

SEWER SYSTEM MANAGEMENT

PLAN UPDATE
This resolution adopts the 2023 Ripon
Sewer System Management Plan Update.

This provides the work plan for
managing the sanitary sewer in a manner
consistent with the State Water Resource
Control Board requirements.

B. ITEM B WAS MOVED TO ITEMS PULLED FROM CONSENT

1.4. Miscellaneous Items
A. PRICE PAIGE & COMPANY
Engagement Letters
Annual Audits
Approve and authorize the Mayor and
City Administrator to sign the
engagement letters with Price Paige &
Company to perform the annual audits
of the City of Ripon Financial
Statements and the Money Purchase
Thrift Pension Plan for the year ending
June 30, 2023 in the amount of
$59,580.00.

B. PROPOSAL FOR LEADERSHIP 201 COURSE
GR Martin
Learning and Development Solutions
Approve and authorize staff to move
forward with the Leadership 201 course
with GR Martin Learning and
Development Solutions in the not to
exceed amount of $22,230 for up to ten
(10) City employees.

City Council Page 5 March 14, 2023
C. PROFESSIONAL SERVICES AGREEMENT
Resourceability Approve and authorize the Mayor to
sign the Professional Services
Agreement with Resourceability in the
not to exceed amount of $10,000 to
assist in complying with current and
future Cal Recycle regulatory
requirements (funding source: Garbage
Enterprise Operating Fund).

D. ITEM D WAS MOVED TO ITEMS PULLED FROM CONSENT
E. ITEM E WAS MOVED TO ITEMS PULLED FROM CONSENT
F. FLEET MAINTENANCE FACILITY PROJECT
Diede Construction, Inc.

Change Order No. 1
Approve Change Order No. 1 in the not
to exceed amount of $288,622 for
raising the elevation of the existing
berm at the Wastewater Treatment Plant
disposal ponds in order to provide
additional storage capacity (funding
source: Sewer Capital Enterprise Fund).

G. ITEM G WAS MOVED TO ITEMS PULLED FROM CONSENT
H. PYRETHROID MANAGEMENT PLAN - APPENDIX B UPDATE
Regional Water Quality Control Board Approve the amended Appendix B:

Integrated Pest Management Policy and
Procedures of the Pyrethroid
Management Plan and authorize staff to
submit it to the Regional Water Quality
Control Board.

I. CLAIM
Anthony King Deny the claim filed by Anthony King.

J. CLAIMS
Pamela Denise Tipton, Aviana Elise
Gallardo by Pamela Denise Tipton as
her guardian, and Sadielynn Denicia
Gallardo by Pamela Denise Tipton as
her guardian.

Deny the claims filed by Pamela Denise
Tipton, Aviana Elise Gallardo by
Pamela Denise Tipton as her guardian,
and Sadielynn Denicia Gallardo by
Pamela Denise Tipton as her guardian.

City Council Page 6 March 14, 2023

ITEMS PULLED FROM CONSENT

1.2F : BANK OF STOCKTON
Semi-Annual Retirement Account Administration
Fees for non-PERS employees – Invoice #1615867 $48,477.02 Mayor Restuccia wished to recuse himself from the vote because he is a paid elected director for the Bank of Stockton.

Mayor Restuccia left the meeting.

Motion to approve Item 1.2F Bank of Stockton Invoice.

RESULT: ADOPTED AS AMENDED [4 TO 0]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Daniel de Graaf, Council Member
AYES: Zuber, de Graaf, Barton, Uecker
ABSTAIN: Restuccia
Mayor Restuccia returned to the meeting.

RESOLUTION NO. 23-13

1.3B : A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

CERTIFYING THE APPOINTMENT TO

AND SETTING THE TERM FOR

VACANCY ON THE PLANNING

COMMISSION
This resolution approves appointing Jeff
Veilleux (currently serving as alternate) to
Seat No. 5 on the Planning Commission
and Steve Verver to Seat No. 6 as an
alternate on the Planning Commission.

Vice Mayor Zuber said that while he does not have issue with the results of this item, he said it did not follow the process outlined in the Ripon Municipal Code (RMC) and that if there is a process, it needs to be followed. He said if Council finds that the process does not work, then it needs to be changed.

Council Member Barton asked if he was referring to the movement of the alternate position to a voting position as well. Zuber said he is talking about both appointments.

City Attorney Terpstra said the RMC does not address movement within the Commission and said staff agrees that the ordinance needs to be updated. He said Council does not have to make a decision on this item today, but he believes it is okay to approve this item.

Zuber said Ripon is a great place to live because decisions are thought through, but he does not believe this was one of them. He said we need to make sure there is a process and that the process is followed.

City Council Page 7 March 14, 2023
Motion to approve Resolution 23-13 approving the appointment of Jeff Veilleux to Seat No. 5 on the Planning Commission and Steve Verver to Seat No. 6 as an alternate on the Planning Commission.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1.4D : ASPHALT REPAIR CONTRACT
Tom Mayo Construction, Inc. Approve and authorize the Mayor to sign the contract with Tom Mayo Construction,
Inc. in the not to exceed amount of
$40,000 to repair asphalt in various
locations throughout the City where
excavations have occurred to make repairs
to City underground utilities and potholes
(funding source: Water & Sewer
Enterprise Capital Funds and the Street
and Road Operating Fund).

Vice Mayor Zuber said the staff report is not consistent with the contract in respect to the mention of the project being completed in 40 days and asked for clarification as to whether this is a requirement or not.

Director of Public Works Pease said there are a number of jobs to be done within the contract and most of them are 3-4 days in length. He said they are hoping to squeeze these jobs into short breaks of good weather and believes the 40 days is doable.

Motion to approve Item 1.4D Asphalt Repair Contract.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1.4E : LIBERTY SELF STORAGE FACILITY PIA
Liberty Self Storage Facility Approve and authorize the Mayor to sign the Project Improvement Agreement
between the City of Ripon and Liberty Self
Storage LP required for the development
of the Liberty Self Storage Facility
proposed to be located on Fourth Street in
the undeveloped parcel next to Guntert
Steel.

City Council Page 8 March 14, 2023
This item was tabled to a future meeting.

RESULT: TABLED Next: 4/11/2023 6:00 PM

1.4G : DESIGNATION OF SURPLUS EQUIPMENT
City of Ripon Police Department Declare the listed Police Department equipment be designated as surplus and
authorize the equipment to be sold
utilizing a bidding process in accordance
with the Ripon Municipal Code and State
law.

Vice Mayor Zuber asked if Council is approving the sale of items that have already been sold. Police Chief Ormonde clarified that staff had received a bid for the items but the sale is contingent on Council’s approval. Zuber said that in the future he would prefer the item come before Council for approval before the request for bids goes out.

Motion to approve Item 1.4G Designation of Surplus Equipment.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Dean Uecker, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker
**END OF CONSENT CALENDAR**

2. PUBLIC HEARINGS
Council will take action on the following items at the conclusion of each Public Hearing.

A. COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME PROGRAMS
Fiscal Year 2023-2024 A public hearing to provide residents the opportunity to hear recommendations on
proposed projects and provide comments
to the City Council.

Recommended Action: Approve the
recommended 2023-2024 CDBG and
HOME Program funding allocations and
direct staff to process the necessary
documentation with San Joaquin County to
facilitate this grant program.

Planning Director Zuidervaart said this is the annual public hearing for allocation of Community Development Block Grant (CDBG) and HOME funds. Staff is recommending allocating the majority of the funds to the Senior Center Retrofit Project.

He said the shade structure was ordered and once staff receives a delivery date, the City Council Page 9 March 14, 2023
project will go out to bid. Zuidervaart said staff will come back to Council to allocate the remaining funds to another project.

Zuidervaart said staff received project applications for Bethany Home's Meals on Wheels and a few from the County. Staff is recommending funding most of them.

Zuidervaart said the HOME funds have been set aside in an account used to fund the lowincome down payment assistance program. He said there have not been many people using the program in Ripon; the City is working with the County to reallocate the funds.

Some of the ideas include affordable housing projects or rehabs versus just down payment assistance.

PUBLIC HEARING OPENED
No one from the public wished to speak at this time.

PUBLIC HEARING CLOSED
Motion to approve the recommended 2023-2024 CDBG and HOME Programs funding allocations and direct staff to process the necessary documentation with San Joaquin County to facilitate this grant program.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Dean Uecker, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

3. ORDINANCES
Second Reading and Adoption
A. ORDINANCE NO. 920

AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF RIPON

AMENDING THE CITY OF RIPON
MUNICIPAL CODE, TITLE 8,
CHAPTER 8.12 ENTITLED “GARBAGE
COLLECTION AND DISPOSAL”

PROVIDING CLARIFICATION TO

ASSIST IN THE IMPLEMENTATION

OF THE CITY SOLID WASTE AND

RECYCLING PROGRAMS
This ordinance amends Chapter 8.12
Garbage Collection and Disposal to the
Ripon Municipal Code providing
clarification to assist in the implementation
of the City solid waste and recycling
programs.

Director of Public Works Pease said Chapter 8.12 was amended in June 2022 to included changes mandated by SB1383. He said staff has identified areas in Chapter 8.12 that are inconsistent with the rest of the Ripon Municipal Code (RMC) so staff updated Chapter 8.12 to be consistent and to help with the implementation of SB1383 and organic recycling.

City Council Page 10 March 14, 2023
Pease said notable changes include the consolidation of permitted commercial and industrial haulers to eliminate redundancy. He said additional changes were made regarding monthly rates and charges along with the advanced payment discount to align with our water and sewer rates structures and practices already in place. Pease said staff added a section to identify terms of suspension to include temporary interruption of garbage collection service.

He said staff also separated the violation and penalty section to be aligned with other sections of the RMC.

Mayor Restuccia asked if the 5% discount for annual prepayment will still be offered. City Attorney Terpstra said there are a minimal number of customers who utilize the prepayment option.

Motion made to waive the first reading and introduce Ordinance 920 amending Chapter 8.12 “Garbage Collection and Disposal” of the Ripon Municipal Code providing clarification to assist in the implementation of the City solid waste and recycling programs.

RESULT: FIRST READING [UNANIMOUS] Next: 4/11/2023 6:00 PM MOVER: Leo Zuber, Vice Mayor
SECONDER: Dean Uecker, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

4. DISCUSSION ITEMS
A. POLICE ACADEMY CADET REIMBURSEMENT
Discussion/Action Approve and authorize the Police Chief to reimburse up to $5,000 per Police
Academy Cadet hire for police academy
tuition assistance or other related expenses
and work with the City Attorney to create
a reimbursement request form.

Police Chief Ormonde said staff is looking for Council to approve and authorize the Police Chief to reimburse up to $5,000 per Police Academy Cadet hire for police academy tuition assistance or other related expenses and work with the City Attorney to create a reimbursement process.

Council Member Uecker asked what this is specifically used for. Ormonde outlined the Police Department’s hiring process and said once the applicant has received a conditional job offer, the department is sometime waiting for them to graduate and they incur additional expenses in that time period. He said he feels that if the applicant has accepted the conditional job offer, they have chosen us over other organizations and this is something that lets them know we are as invested in them as they are in us.

Mayor Restuccia said in the corporate world, if someone leaves before a set amount of time, they have to pay back the money and he would like to see something similar in this City Council Page 11 March 14, 2023
situation. Ormonde said there has been discussion around this thought. City Attorney Terpstra said staff will bring back some ideas for Council to consider.

Ormonde said staff considered other ideas such as hiring cadets while still in training but would prefer to go this route due to potential risks of hiring cadets.

Vice Mayor Zuber confirmed this would only apply to cadets that have not graduated yet, but have passed all other hiring requirements. Ormonde concurred and said the department has a potential candidate now that has four weeks left of school and this could be used to help him with the additional costs he will incur over the next four weeks.

Zuber asked how many of our current officers would have been eligible for this.

Ormonde said about half. Restuccia said that includes those that left within a year.

Council Member Barton asked if we ever lose candidates due to other organizations offering signing bonuses. Ormonde said he is not aware of any, but if money is the applicant’s top priority, then they may not belong in our agency.

Restuccia reiterated that he believes the money needs to be reimbursed if the person leaves within a specific amount of time.

Ormonde said that during the hiring process, the applicant is required to go on ridealongs, and interact with the staff so they can make an educated decision about whether they want to work for this agency or not.

Restuccia asked when they would receive the money. Zuber said they would be allowed to request reimbursement for costs incurred after they had accepted the conditional offer of employment.

Council agreed to proceed and work out the details as staff brings information forward.

REPORTS
Department Heads:

Planning Director Zuidervaart said there will not be a Planning Commission meeting in March.

Zuidervaart said Phase 1 of the affordable housing project was approved and the architect will be moving into Phase 2 and completing elevations for Council to approve.

Director of Public Works Pease said February water usage was down 23% from 2013 numbers and 23% from last year’s number.

City Administrator Werner presented an updated list of engineering projects to Council. He said Well 19 has power and will be tested and started this month.

City Council Page 12 March 14, 2023
Werner said the fleet maintenance facility project has started. He said the excess dirt that is being removed from the building site is going to be used to build up the berms around the wastewater ponds.

Werner said the next project to go out to bid will be a street maintenance project in the Madsen area.

Werner said Recreation Director Stevens will be setting up a meeting to discuss the scope of the project at the Community Center and baseball fields.

Werner said staff is working on a new website that will act as a virtual city hall while providing relevant news and the new site will include an education component for citizens. He said staff is hoping to have this completed by July. Mayor Restuccia said our current website is not userfriendly.

City Council:

Council Member Barton asked Werner for an update on the Council Chamber’s audiovisual system. Werner said staff would be visiting the San Joaquin County Chambers on Wednesday, March 15, to get a better understanding of what we may need to do to update our outdated technology.

Council Member de Graaf said staff might want to contact South San Joaquin Irrigation District because they just redid their system.

Barton said he wanted to thank the Chamber of Commerce staff for a challenging, but wonderful Almond Blossom Festival.
de Graaf said he wanted to thank those who attended the meeting and those who are listening online.

Council Member Uecker said the American Legion is having their annual Brewfest and raffle on April 1, 2023.

Restuccia said First Responders Appreciation day is on April 1, 2023 and will begin at 8:30 AM at the Ripon Police Department.

Restuccia said on President’s Day he saw the abundance of flags out and it reminded him of how proud he is of the City. He said it made him wonder why we do not keep the flags up all the time and the VFW commander said that they feel it discounts the days when they put up all the flags.

Restuccia said he would like to discuss the idea of having more flags put out around the City and still put all the flags out on the special days.

Uecker said if you leave the flags out all year there will be more expense due to the wear from weather. Restuccia said the VFW would take care of the expenses. Uecker said they would have to be lit at night.

City Council Page 13 March 14, 2023
Barton said he likes Restuccia’s idea but he agrees with the VFW in that it would cheapen the days that all the flags are out. Vice Mayor Zuber said he agrees with Barton. He is willing to look at the idea, but he hates to take away from the special days because those days are important to a lot of people in this country. He said he is worried this could create an unanticipated set of circumstances or reactions.

Restuccia said he will bring the item back as a discussion item.

There being no further business, the meeting was adjourned at 6:44 PM. (Signed) Mike Restuccia
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
Ripon City Council Minutes
TUESDAY, FEBRUARY 14, 2023 – 6:00 PM

REGULAR MEETING
CLOSED SESSION AT 5:30 PM
CLOSED SESSION: The closed session meeting was called to order at 5:30 PM.

PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.

ROLL CALL: Council Members Dean Uecker, Gary Barton, Daniel de Graaf, Vice Mayor Leo Zuber, Mayor Michael Restuccia.

OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, City Clerk Lisa Roos.

IN THE MATTER OF:
(1)Real Property Negotiations pursuant to Section 54956.7 of the California Government Code – APN: 245-180-27
Return to open session
City Attorney Terpstra said Council met in closed session to authorize the purchase of property at the northeast corner of North Ripon Road and River Road comprising of .92 acres and authorized the expenditure of funds for that purchase. During closed session Council voted unanimously to adopt Resolution 23-9 accepting the deed of said property. No further action was taken.

PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:00 PM with Ripon Chamber of Commerce CEO Kelly Donohue leading in the Pledge of Allegiance to the Flag.

INVOCATION:

Pastor Mark Van Dyke gave the invocation.

ROLL CALL:

Attendee Name Title Status Arrived
Michael Restuccia Mayor Present
Leo Zuber Vice Mayor Present
Daniel de Graaf Council Member Present
Gary Barton Council Member Present
Dean Uecker Council Member Present
1 Packet Pg. 14
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 2 February 14, 2023
OTHERS PRESENT:

PUBLIC DISCUSSION:

No one from the public wished to speak at this time.

APPROVAL OF MINUTES:

Motion to approve the minutes of the Regular Ripon City Council Meeting of January 10, 2023.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1. CITY COUNCIL - REGULAR MEETING - JAN 10, 2023 6:00 PM APPROVAL OF AGENDA AS POSTED (OR AMENDED):

Motion to approve the agenda as posted.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Daniel de Graaf, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

1. CONSENT CALENDAR
Motion to approve the Consent Calendar as posted.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker
1 Packet Pg. 15
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 3 February 14, 2023

1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(January 2022 $204,621.66)
FY 2022-23 YTD: $2,690,715
FY 2021-22 YTD: $2,456,910
Highway Users Tax
(December 2021 $29,879.32)
FY 2022-23 YTD: $220,135
FY 2021-22 YTD: $206,708
SB1 Street & Road Tax
(January 2022 $26,817.79)
FY 2022-23 YTD: $204,013
FY 2021-22 YTD: $191,944
$281,095.43
$37,448.86
$30,089.67
TOTAL $348,633.96
B. WASTE MANAGEMENT
Monthly Franchise Fee Payment – December 2022 $2,246.92 C. BERTOLOTTI DISPOSAL, INC.

Quarterly Franchise Fee Payment
October 2022
December 2022
$1,406.09
$1,400.82

TOTAL $2,806.91
D. GILTON SOLID WASTE MANAGEMENT, INC.

Quarterly Franchise Fee Payment – December 2022 $11,679.45 E. VERTICAL BRIDGE
Annual Acacia Avenue Cell Tower Lease Payment $11,760.37

1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Padilla Accessory Dwelling Unit
$14,602.50
$1,210.00
$295.00

TOTAL $16,107.50
B. LEAGUE OF CALIFORNIA CITIES MEMBERSHIP
2023 Membership Dues $7,538.00
C. CAVES & ASSOCIATES
Professional Services – Labor Relations
Invoice #23-033 $87.50
1 Packet Pg. 16
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 4 February 14, 2023
D. HARRIS & ASSOCIATES
Proposition 218 Fire Suppression Assessment Study
Progress Payment – Invoice #56157 $846.60
E. PRICE PAIGE & COMPANY
Audit Services
Progress Payment – Invoice #23130 $1,566.00
F. SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
December Invoice #AR113413 $1,591.98
G. ASPEN SURVEY COMPANY, INC.

State Mandated Survey Monument Evaluation
Progress Payment – Invoice #22-001-2 $2,400.00
H. VAUGHAN CONSTRUCTION
Sidewalk Trip Hazard Repairs
Progress Payment – Invoice #4255 $20,688.25

1.3. Resolutions
A. RESOLUTION NO. 23-10

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

AUTHORIZING A LETTER OF

RECOMMENDATION FOR PETER

BULTHUIS TO SERVE ON THE

SAN JOAQUIN COUNTY

MOSQUITO AND VECTOR

CONTROL DISTRICT BOARD OF

TRUSTEES
This resolution authorizes sending a letter
of recommendation to appoint Peter
Bulthuis to the San Joaquin County
Mosquito and Vector Control District
Board of Trustees.

B. RESOLUTION NO. 23-11

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON
APPROVING FISCAL YEAR 2022-
23 FINANCIAL TRANSFERS
This resolution approves the financial
transfers for Fiscal Year 2022-23, as
discussed at the January 10, 2023 City
Council Workshop.
1 Packet Pg. 17
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 5 February 14, 2023

1.4. Miscellaneous Items
A. PROFESSIONAL SERVICES AGREEMENT
Fehr & Peers Approve and authorize the Mayor to
sign the agreement with Fehr & Peers to
provide traffic engineering design
services in the not to exceed amount of
$35,000 for the East Main Street Traffic
Signal Project (funding source:

Transportation PFFP Capital Fund).

B. QUARTERLY INVESTMENT REPORT REVIEW
October 1, 2022 - December 31, 2022 Accept the City’s quarterly investment report for the period ending December
31, 2022.

C. ANIMAL SHELTER DOOR REPLACEMENT CONTRACT
Vaughan Construction Approve and authorize the Mayor to sign the contract with Vaughan
Construction to purchase and install
replacement doors for the City Animal
Shelter in the not to exceed amount of
$32,808.80 (funding source: General
Department Capital Fund).

D. DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL DESIGNATION OF

SUBORDINATE OFFICER OR BODY
Department of Alcoholic Beverage
Control
The City Council designates the Chief
of Police to make determinations of
Public Convenience or Necessity for
persons/premises applying for an
Alcoholic Beverage Control license.

E. PROCLAMATION
Ripon Christian High School Present a proclamation to Ripon Christian High School recognizing its
outstanding athletic accomplishments.

F. PROCLAMATION
Ripon Chamber of Commerce Present a proclamation to Ripon Chamber of Commerce recognizing
their 100 years of service.
**END OF CONSENT CALENDAR**
1 Packet Pg. 18
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 6 February 14, 2023

PRESENTATION OF PROCLAMATIONS
Mayor Restuccia presented a proclamation to Kevin Tameling, Athletic Director for Ripon Christian High School, in recognition for their outstanding athletic accomplishments.

Mayor Restuccia presented a proclamation to Kelly Donohue, CEO of Ripon Chamber of Commerce, and Dr. Debbie Daniels, President of Ripon Chamber of Commerce, in recognition of their centennial celebration.

2. ORDINANCES
Second Reading and Adoption
A. ORDINANCE NO. 919

AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF RIPON

REZONING CERTAIN REAL
PROPERTIES LOCATED AT 820 N.

STOCKTON AVENUE AND 225
FRANKLIN LANE (APNS 261-200-02
AND 261-200-29) IN THE CITY OF
RIPON
This ordinance rezones properties located
at 820 N. Stockton Avenue and 225
Franklin Lane (APNs 261-200-02 and 261-
200-29) from UR (Urban Reserve) to R1
(Single Family Residential).

Motion to waive the second reading and adopt Ordinance 919 rezoning certain real properties located at 820 N. Stockton Avenue and 225 Franklin Lane (APNs 261-200-02 and 261-200-29) in the City of Ripon.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER: Dean Uecker, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

3. DISCUSSION ITEMS
A. INSTALLATION AGREEMENT
Frontier California, Inc.

Discussion/Action
Approve and authorize the Mayor to sign
the Installation Agreement with Frontier
California, Inc. for the installation of highspeed fiber optic cables within the City of Ripon right-of-way in order to provide
telecommunications services to Ripon
residents and businesses.

City Administrator Werner introduced Associate Engineer Christiana Giedd. Giedd said Frontier wants to install 70 miles of fiber optic cables throughout the City and have begun submitting encroachment permits. Staff decided it would be best to create an installation agreement to ensure the project is completed in the best way. She said staff 1 Packet Pg. 19
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 7 February 14, 2023
believes Frontier will start construction in the third or fourth quarter of 2023.

Giedd said there are three ways for Frontier to install fiber optic cables including horizontal boring, which is staff’s preference. Horizontal boring would include a 4x4 patch in the street but would enable them to go two house lengths before boring again.

Giedd showed a picture of what the patches will look like.

Mayor Restuccia said that would mean having patches along the whole street; Giedd confirmed.

Vice Mayor Zuber asked if Frontier will be responsible for the repair of the street section they are working on. Giedd confirmed and said staff wanted to keep requirements manageable because fiber optic internet is a great benefit to the residents of Ripon.

Giedd said Frontier would like to install about 40 miles of new underground conduit.

Restuccia asked if staff is aware that Frontier is already installing fiber optic. Giedd said staff is not currently approving any permits that involve trenching, but Frontier is currently installing fiber optic cable on existing utility poles and pulling cable through existing conduit.

Giedd said another trenching option is microtrenching, which is a foot-wide patch the length of the road.

Werner said the issues with this option are due to the chamfer of our curbs; the trench would be in the middle of the lane and the equipment is then in the road putting more stress on the road.

Restuccia confirmed trenching will only be done where there is no existing conduit.

Council Member Barton asked if Frontier will install a large enough conduit to allow for other fiber optic utility companies. Werner said no.

Restuccia inquired about the quality of the roads where the trenching had been done.

Giedd said she drove the streets in Manteca and said they looked fine. Giedd said she spoke to the City of Manteca and they were happy with the outcome. Giedd said she spoke to a city that did the microtrenching and said that city was unhappy with the results.

Werner said the seal around the patch is important because if it is not done right the water will leak under the patch and compromise the asphalt. Barton said the work has to be quality.

Restuccia asked who will go out and make sure this is done right. Giedd said staff will be hiring a consultant to do this and the consultant’s fees will be paid for with a portion of Frontier’s encroachment permit fees. If the consultant’s fees go beyond the portion of encroachment permit fees designated for inspection, the agreement states that Frontier will be responsible for the difference.
1 Packet Pg. 20
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 8 February 14, 2023
Barton asked how long this will take. Giedd said Frontier estimates a nine-month construction time but staff feels that it will take longer.

Werner said staff will control how many permits are issued at one time in order to keep up with inspections and control the disruption to residents.

Giedd said she wanted to clarify that all encroachment permit requirements will be met using this agreement and what is being called a “permit to construct”, which will eliminate duplicate work.

Restuccia said this can be used as a template for future projects.

Restuccia asked Giedd to send them a map of the proposed underground trenching areas.

Barton asked Giedd to send Council a map of Manteca locations with underground trenching.

Motion to approve and authorize the Mayor to sign the Installation Agreement with Frontier California, Inc. for the installation of high-speed fiber optic cables within the City of Ripon right-of-way in order to provide telecommunications services to Ripon residents and businesses.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER: Leo Zuber, Vice Mayor
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker
B. CITY WIDE WAYFINDING SIGN PROJECT
Discussion/No Action Staff to present the proposed wayfinding signs throughout the City along with an
electronic sign at City Hall.

Planning Director Zuidervaart said staff has been working with a local vendor and the Chamber on a wayfinding sign master plan for quite some time. He said the purpose of the wayfinding sign project is to direct out-of-town travelers to the Mistlin Sports Park and Downtown District.

Zuidervaart said the wayfinding sign project in our Downtown District will direct the traveling public to the City’s additional parking areas.

Zuidervaart said the first phase of the two-phase plan includes sixteen proposed sign locations outside the Downtown District area. He said each location would include the installation of a decorative pole, similar to the City’s decorative light poles in our Downtown District, and a wayfinding sign.

Zuidervaart said the first phase would also include the installation of an electronic 1 Packet Pg. 21
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 9 February 14, 2023
message center monument sign located in front of City Hall along Wilma Avenue. He said the sign would replace the existing Police Department monument sign and be double sided so that traffic traveling on Wilma Avenue will be able to see the sign from either direction. He said the purpose of the electronic message center sign will be to share important community messages regarding upcoming events and pertinent information.

Zuidervaart said if this sign works well, they may consider putting more of the electrical signs in other places throughout town.

Zuidervaart said the second phase has 14 proposed sign locations. About half of the locations would include the installation of decorative poles in order to mount the wayfinding signs, while the other half of the signs would be mounted to already existing decorative light poles. He said the signs would focus on public parking locations, pertinent buildings and the ACE Station in the future.

Zuidervaart said the entire project would cost approximately $137,000 with United Signs.

Zuidervaart said staff wants to work with the Chamber of Commerce and the Downtown group on a sign design.

Mayor Restuccia asked if this was a result of the Downtown Parking Committee meeting.

Zuidervaart said the desire for wayfinding signs goes back farther. Zuidervaart said the City has done some striping in the Downtown District to help with parking and the wayfinding signage will be part of this.

Vice Mayor Zuber asked if the message board could resemble the Downtown District signs instead of stucco. Zuidervaart said the vendor is able to show staff and Council different models.

Council Member Barton asked if staff has discussed what information would go on the electronic sign. City Administrator Werner said if the electronic sign is approved staff will bring back a policy regarding what is allowed. He said staff is working to improve how information is relayed to the public and to develop creative educational content for the new website.

Barton said when the government spends money he is interested in not only in the cost, but also the potential benefit and believes it is difficult to pin that down on something like this. He said Council is considering this with the goal that it will direct people to businesses in town and generate economic activity.

Zuidervaart said if people know where they want to go, they plug in directions, but people out at the Mistlin Sports Park are not always sure where they want to go and this will help direct traffic from Mistlin Sports Park to Downtown District.

Kelly Donohue, Chamber of Commerce CEO, said the Chamber has been working with the City on this project for years and this is an economic drive for the Downtown District.

She said there is a need for signage regarding businesses and directing people to available Downtown District parking so people know what is available. She said the Downtown District businesses, in collaboration with the Chamber, brought this idea to the Council. 1 Packet Pg. 22
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 10 February 14, 2023
Council Member de Graaf said the other downtowns have these signs.

Donohue said the parking and walkability are very important. She said the electronic sign will be very nice.

Restuccia said the signs are very classy. Donohue agreed and said this goes very well with the existing arches and goal that the Chamber and City have been working toward.

Council gave direction to proceed with the project and bring back an electronic sign model that matches the wayfinding signs.

REPORTS
Department Heads:

Director of Public Works Pease gave a report regarding the Recycling Center revenue and expenses. He said the City has spent $6,900 to match the $60 per ton price the City had agreed to with Ripon Unified School District. He said the City contribution could increase depending on the market this year. He said staff is looking to find a facility that will accept the Styrofoam and plastic and said staff is looking to hire part time employees to increase hours at the Recycling Center. Pease said the City collected 234 tons of cardboard for the 2022 year as opposed to 272 tons in 2021, and 400 tons in 2019. This is due to the limited operating hours.

Pease said January water usage was down 4.5% from 2013 numbers and 5% from last year’s number and water usage for 2022 overall was down 16.5% from 2013 and 2% higher than 2021.

Mayor Restuccia asked how often the depths of the aquafers are checked. Pease said monthly and there is a downward trend.

City Council:

Council Member Barton said he had a chance to talk to Steve Verver and was told that the local American Legion’s financial position is strong now thanks to Chief Ormonde.

Barton said Verver is also active as a coach at Ripon High School and described the staff as committed to the town. Barton said that is what makes this City remarkable and exceptional. The leaders of this town really care about it and he is proud of the legacy.

Barton said one of the reasons Ripon is exceptional is because they have a vision for what they want the town to be like and it is based on eternal truth including the Declaration of Independence. He said we are not subject to the cultural whims of the day rather on things we know for hundreds of thousands of years that have proven to create communities where people work together.

Council Member de Graff said thank you to everyone who attended the meeting and congratulated everyone.
1 Packet Pg. 23
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes) City Council Page 11 February 14, 2023
Council Member Uecker congratulated the Chamber on their Centennial Celebration and said Kelly Donohue does a wonderful job.

Vice Mayor Zuber said he has arranged the car for the Almond Blossom parade.

Mayor Restuccia said we have lost some close friends these past couple weeks and to be sure to pray for their families.

There being no further business, the meeting was adjourned at 7:05 PM. (Signed) Mike Restuccia
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
1 Packet Pg. 24
Minutes Acceptance: Minutes of Feb 14, 2023 6:00 PM (Approval of Minutes)

1.1.A.a
Packet Pg. 25
Attachment: 2022 - 4th Qtr (3763 : State of California) State Controller's Office
Remittance AdviceHighway Users Tax CitiesClaim Schedule: 2200251 and 2200251AIssue Date: January 31, 2023Fiscal Year: 2022-2023Collection Period: December 24, 2022 - January 23, 2023Description: Streets & Highways Code sections 2103, 2105, 2106, 2107 and 2107.5.For assistance, please contact Mr. Tam Nguyen at 916-327-0064 or at [email protected].

City Population Section 2103 Section 2105 Section 2106 Section 2107 Section 2107 Snow
(Included in Section
2107 Amount) Section 2107.5 Gross Claim
Perform Payee by
Apportionment Claim
Adjustment Payment Amount Year To Date
Ripon City Treasurer 15,979 $8,747.36 $7,380.43 $4,895.86 $10,118.53 $0.00 $0.00 $31,142.18 $0.00 $31,142.18 $251,277.88

1.1.A.b
Packet Pg. 26
Attachment: fy2223_01hwycityra (3763 : State of California) State Controller's Office
Remittance Advice
Road Maintenance and Rehabilitation Account (RMRA) - Cities Claim Schedule: 2200265 and 2200265A
Issue Date: February 22, 2023
Fiscal Year: 2022-2023
Collection Period: January 01, 2023 - January 31, 2023
Description: Streets & Highways Code section 2032(h)(2), Road Maintenance and Rehabilitation Account allocation to cities.

For assistance, please contact John Bodolay at 916-323-2154 or at [email protected].

City Population Payment Amount Year To Date
Ripon City Treasurer 15,979 $29,260.28 $177,029.33
1 of 1

1.1.A.c
Packet Pg. 27
Attachment: rmra_cities_remit_2223_feb23 (3763 : State of California)

1.1.B.a
Packet Pg. 28
Attachment: CCATT JANUARY (3786 : CCATT Holdings)

1.1.B.b
Packet Pg. 29
Attachment: CCATT FEBRUARY (3786 : CCATT Holdings)

1.1.C.a
Packet Pg. 30
Attachment: Waste Management (3785 : Waste Management)

1.1.C.a
Packet Pg. 31
Attachment: Waste Management (3785 : Waste Management)

1.1.D.a
Packet Pg. 32
Attachment: Annual MID (3770 : Modesto Irrigation District)

1.1.D.a
Packet Pg. 33
Attachment: Annual MID (3770 : Modesto Irrigation District) Invoice
Date
2/25/2023
Invoice #
192
Bill To
City of Ripon - General
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-003
Total
Date Attorney Description Rate Hours Amount
Meet with client to review process and steps for land
acquisition; update task list and status of each, draft and send email update re same.
1/31/2023 THT 295.00 737.50 2.5
Email to and from opposing counsel, title officer re:
death of co-trustee and impact on closing schedule.
1/31/2023 THT 295.00 221.25 0.75
Emails re pending matters, work on draft easement
template, send to client, follow up on water
ordinance and memo advising re: shutoff law.
2/1/2023 THT 295.00 1,180.00 4
Further review of water ordinance issue, discuss PC
vacancy and research available methods of filling
same, further work on easement template and related
documents.
2/2/2023 THT 295.00 958.75 3.25
Draft easement and template, emails to and from
client re same; calls and emails to and from Roos,
Jiminez re sexual harassment training.
2/3/2023 THT 295.00 958.75 3.25
Work on lot line adjustment matter, legal research re
same.
2/6/2023 THT 295.00 368.75 1.25
Prepare for, attend meeting with NOOSA project
applicants, follow up with client, review and revise
agenda for property purchase item.
2/7/2023 THT 295.00 368.75 1.25
Confer with client re Noosa matter, approach to staff
report and recommendations, review previous CEQA
documents.
2/8/2023 THT 295.00 590.00 2
Attend staff meeting and follow up meetings
regarding pending land use matters, prepare for and
attend City Council meeting and closed session.
2/14/2023 THT 295.00 1,475.00 5
Calls to and from CEQA expert, review City’s
analysis of pending application for extension of CUP,
emails to and from client re same; further CEQA
analysis with Lanferman .
2/15/2023 THT 295.00 811.25 2.75
Review PRA request and responses, confer with
client.
2/16/2023 THT 295.00 221.25 0.75
Conference with client regarding extent of right of
way take, process and sequence of events.
2/17/2023 THT 295.00 221.25 0.75

Page 1 ends

1.2.A.a
Packet Pg. 34
Attachment: City Invoices - February 2023 (3777 : Law Office of Thomas H. Terpstra) Invoice
Date
2/25/2023
Invoice #
192
Bill To
City of Ripon - General
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-003
Total
Date Attorney Description Rate Hours Amount
Further review of CEQA issue(s), effect of
exemptions, research on same.
2/21/2023 THT 295.00 516.25 1.75
Work on memo to client regarding Notice of
Exemption, applicability to extension requests;
review incident history at N. River/N. Ripon.
2/22/2023 THT 295.00 663.75 2.25
Draft and send confidential email to client re
processing of extension request, follow up with
Werner re same; legal research on extension requests,
scope of authority; draft and send Notice of Intent to
Appraise and discuss with client.
2/23/2023 THT 295.00 1,327.50 4.5

Page 2 ends

$10,620.00

1.2.A.a
Packet Pg. 35
Attachment: City Invoices - February 2023 (3777 : Law Office of Thomas H. Terpstra) Invoice
Date
2/25/2023
Invoice #
193
Bill To
City of Ripon - Police Dept.

Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-004
Total
Date Attorney Description Rate Hours Amount
Calls, legal research regarding dangerous dog
hearings, procedures, discuss with client.
1/31/2023 THT 295.00 516.25 1.75
Follow up calls regarding citation options for
dangerous dogs.
2/1/2023 THT 295.00 147.50 0.5
Calls, emails re Monday’s meeting with Court, DA,
review and comment on agenda and summary of
issues.
2/3/2023 THT 295.00 590.00 2
Emails, calls regarding City Attorney/DA meeting
with presiding judge and proposals for scheduling
cases.
2/6/2023 THT 295.00 590.00 2
$1,843.75

1.2.A.a
Packet Pg. 36
Attachment: City Invoices - February 2023 (3777 : Law Office of Thomas H. Terpstra) Invoice
Date
2/25/2023
Invoice #
194
Bill To
City of Ripon - Padilla ADU
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-402
Total
Date Attorney Description Rate Hours Amount
Review and discuss memo on inspection of property
with client.
1/30/2023 THT 295.00 516.25 1.75
Confer with client, further review of evidence with
client.
2/1/2023 THT 295.00 442.50 1.5
Consultations, work on summary and timetable,
review docs.
2/8/2023 THT 295.00 590.00 2
Emails to and from client, opposing counsel
regarding results of independent investigation and
next steps.
2/15/2023 THT 295.00 295.00 1
Calls, emails regarding status of investigation,
options for adjudicating appeals, advise as to Muni
Code requirements, draft and send email to
councilmembers re same.
2/17/2023 THT 295.00 811.25 2.75
Padilla, numerous calls from clients, respond to
emails, calls, discuss next steps.
2/21/2023 THT 295.00 442.50 1.5
Calls regarding status and upcoming meeting with
Padilla and Daves.
2/22/2023 THT 295.00 368.75 1.25
$3,466.25

1.2.A.a
Packet Pg. 37
Attachment: City Invoices - February 2023 (3777 : Law Office of Thomas H. Terpstra)

1.2.B.a
Packet Pg. 38
Attachment: Price Paige (3771 : Price Paige & Company)
Invoice
Date
6/3/2022
Invoice No.
8136
City of Ripon
City Manager's Office
259 North Wilma Avenue
Ripon, CA 95366
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Terms PO No.

Due on receipt
Total
Payments/Credits Balance Due
(916) 658-8241
Central Valley Division
Description Amount
Membership Dues for Central Valley Division (2022) 156.67 ~ The division dues is @1% of your city population ($500 cap) ~ Please remit payment to:

League of California Cities / Central Valley Division
1400 K Street. Suite 400
Sacramento, CA 95814
If you have questions regarding this invoice, please contact Stephen Qualls at (209) 614-0118 or send via-email to [email protected] $156.67
$0.00 $156.67

1.2.C.a
Packet Pg. 39
Attachment: 8136 Ripon (3765 : League of California Cities Division dues) TOTAL $ 5,126.32
$ 5,126.32
SSJGSA expenses 10/1/2022-12/31/2022
City of Ripon Portion = 10% of $51,263.17

DESCRIPTION AMOUNT
SSJGSA
South San Joaquin Groundwater Sustainability Agency
P.O. Box 747
Ripon, CA 95366

INVOICE
DATE: December 31, 2022
INVOICE # Ripon 22Q4
Due: Upon Receipt
Bill To:

City of Ripon
259 N Wilma Ave
Ripon, CA 95366
Make all checks payable to SSJGSA
or SOUTH SAN JOAQUIN GROUNDWATER SUSTAINABILITY AGENCY
2/28/2023

1.2.D.a
Packet Pg. 40
Attachment: SSJGSA (3757 : South San Joaquin Groundwater Sustainability Agency) 8AN JOAQUIN SAN JOAQUIN REGIONAL

TRANSIT DISTRICT
421 E Weber Avenue
Stockton, CA 95202
Phone(209)948-5566
To: CITY OF RIPON
Trans Date
01/31/23
ATTN: CARLA RODRIGUEZ
259 N. WILMA AVENUE
RIPON, CA 95366
Description
JANUARY 2023

INVOICE
Invoice Number: AR113442
Customer Number: C01524
Invoice Date: 01/31/23
Terms: Due upon receipt
Federal ID#: 94-1563999
Quantity Unit Cost Amount

40.0 40.82 1,631.98
TAX 0.00
Total Due 1,631.98

PLEASE RETURN THIS PORTION WITH YOUR PAYMENT
Please make checks payable to:

SAN JOAQUIN RTD
421 E Weber Avenue
Stockton, CA 95202
Invoice Number:

Customer Number:

Invoice Date:

Total Amount Due $
AR113442
C01524
01/31/23
1,631.98
Total Payment $ _______ _

1.2.E.a
Packet Pg. 41
Attachment: Invoice AR113442_SJRTD (3767 : SJRTD)
Invoice Date: 2/9/2023
Invoice Number: 2226600
Funds due on 4/3/2023
City of Ripon, California
259 N. Wilma Avenue
Ripon, California 95366
Contact Phone Fax Email
Ms. Lisa Roos (209)-599-2108 (209)-599-2685 [email protected] Account Number: 6712004400

CITY OF RIPON
Invoice for Debt Service Payment on 4/1/2023
Cusip Maturity
Date
Accrual
Start Date
Accrual End
Date
No. of
Days
Principal Balance Interest
Rate
Interest Principal Premium/
Discount
767530AL2 10/1/2023 10/1/2022 3/31/2023 180 $235,000.00 3.00% $3,525.00 $0.00 767530AM0 10/1/2024 10/1/2022 3/31/2023 180 $245,000.00 3.00% $3,675.00 $0.00 767530AN8 10/1/2025 10/1/2022 3/31/2023 180 $250,000.00 3.125% $3,906.25 $0.00 767530AP3 10/1/2026 10/1/2022 3/31/2023 180 $260,000.00 3.25% $4,225.00 $0.00 767530AQ1 10/1/2027 10/1/2022 3/31/2023 180 $265,000.00 3.375% $4,471.88 $0.00 $1,255,000.00 $19,803.13 $0.00
Interest Due: $19,803.13
Principal Deposit Due:

Credits: ($17.48)
Net Due: $19,785.65

PAYMENT SUMMARY
Total Interest Due: $19,803.13
Total Credits: ($17.48)
TOTAL DUE 4/3/2023 $19,785.65
Notes

WIRING INSTRUCTIONS
US Bank must receive funds prior to 10:30 A.M. CST to
ensure DTCC receives funds prior to their same day settlement deadline of 2:00 P.M. CST. Any payments received by DTCC after the 2:00 P.M. deadline will be allocated the next day.

ABA: 091000022
BBK: U.S. Bank N.A.

A/C: 180121167365
BNF: U.S. Bank Trust N.A.

OBI: RIPON2012

1.2.G.a
Packet Pg. 42
Attachment: US Bank 2012 Water Bond Payments 04.2023 (3755 : US Bank - Water Revenue Bonds Series 2012) Page
2 of 2
U.S. BANK CONTACTS
Prod Ops
Analyst
Melanie Fijan Email: [email protected] Phone: 213-615-6025 Prod Ops
Specialist
Melanie Fijan Email: [email protected] Phone: 213-615-6025 RIPON2012

1.2.G.a
Packet Pg. 43
Attachment: US Bank 2012 Water Bond Payments 04.2023 (3755 : US Bank - Water Revenue Bonds Series 2012) Invoice Date: 2/10/2023
Invoice Number: 2227570
Funds due on 3/15/2023
City of Ripon, California
259 N. Wilma Avenue
Ripon, California 95366
Contact Phone Fax Email
Ms. Lisa Roos (209)-599-2108 (209)-599-2685 [email protected] Account Number: 6711791700
CSCDA WATER 2006 C
Invoice for Debt Service Payment on 4/1/2023
Cusip Maturity
Date
Accrual
Start Date
Accrual End
Date
No. of
Days
Principal Balance Interest
Rate
Interest Principal Premium/
Discount
13077WFS4 10/1/2027 10/1/2022 3/31/2023 180 $1,805,000.00 4.50% $40,612.50 $0.00 13077WFT2 10/1/2032 10/1/2022 3/31/2023 180 $2,250,000.00 4.50% $50,625.00 $0.00 $4,055,000.00 $91,237.50 $0.00
Interest Due: $91,237.50
Principal Deposit Due:

Credits: ($442.90)
Net Due: $90,794.60

PAYMENT SUMMARY
Total Interest Due: $91,237.50
Total Credits: ($442.90)
TOTAL DUE 3/15/2023 $90,794.60
Notes

ABA: 091000022
BBK: U.S. Bank N.A.

A/C: 180121167365
BNF: U.S. Bank Trust N.A.

OBI: 3010754
U.S. BANK CONTACTS

1.2.H.a
Packet Pg. 44
Attachment: US Bank - 2006 Bonds 4-1-23 Debt Service Invoice (3756 : US Bank - Water and Wastewater Revenue Bonds Series 2006C) Page
2 of 2
Prod Ops
Analyst
Blanca Canizales Email: [email protected] Phone: 213.615.6077 3010754

1.2.H.a
Packet Pg. 45
Attachment: US Bank - 2006 Bonds 4-1-23 Debt Service Invoice (3756 : US Bank - Water and Wastewater Revenue Bonds Series 2006C)

1.2.I.a
Packet Pg. 46
Attachment: Invoice 15_Soracco, Inc (3735 : Soracco, Inc.) \orn
lln
I
stoo\.tt
oca
\
F
(ucJ1>\
o
a
okhEo
o
G
o
qlrO
!n
tt,
o
rn
(\ltn
o
E
a
a,
(,
A
(6oo,
63coo
IA
ct ,E
crt o0k
o0

1.. 'r'l
CFI o(o oso+r€ \oEO
t{
oOO
o Ot oo 6 lrO E .t{ Fl r). U)h
H&)
oE
ot{
I
o0ac
<9
k
6o
'tl
o
aq, t{
o
o.n
tl't
FA
't'l
c/)(\t oN6l
E<
=o
o
oo
C)
o
o
o
A+J
A.
k
ooo&,
A
oc)
o
D
o!.

E
I
&f:f
st GI
ztrI F{
oi
FO
c
'g
tr
oo
€
*,
T{O EE
O ce , tra tr lr 60 (l) tJ F{F{ >\g ari trA{ o <\o 60 > i o. ta'l o d rr-) tr.d OA EO\ oE d E* 8.9 g6
N :'O.JEuO Ztr >rdr c
o errtao ora O .r.{ .r{ O rn.r{ bZ(JAAI (\IE
t\.if6t
o$t G)
hq)
€
k
a
6k>a
c
.h+,
!oc,
.l-;
F{
ho(J J.
c)
o\ rnCN
@
o
(s
z
E trlo
o
(rl !n F{
Fl
E
(0
r$
aD >(9, (n
lllrO.+ 0r9 Oea
o
bJoo 3(u EO lJl B=ea f.il L+l
-a
-
g=
zC\j
Jd
O

1.2.J.a
Packet Pg. 47
Attachment: Keesey Design Invoice (3766 : Keesey Design)

1.2.K.a
Packet Pg. 48
Attachment: Invoice 2045909_Stantec (3768 : Stantec Consulting Services, Inc.)

1.2.K.a
Packet Pg. 49
Attachment: Invoice 2045909_Stantec (3768 : Stantec Consulting Services, Inc.)

1.2.L.a
Packet Pg. 50
Attachment: Invoice 27997_WGR (3779 : WGR Southwest, Inc.)

1.2.M.a
Packet Pg. 51
Attachment: Invoice 56442_Harris & Associates (3780 : Harris & Associates) Mr. Kevin Werner
City Manager
City of Ripon
259 N. Wilma Ave.

Ripon, CA 95366
RE: Fleet Maintenance Building
Invoice
ARCHITECTURAL SERVICES:

Billing Period: 11/16/2022 through 2/15/2023
Contract:

Tasks 1 - 6
Amendment #1
Prior Billing:

Payments Received:

Balance Owing:
$ 415,000.00
$ 144,875.00
$ 419,875.00
419,875.00
$
Amendment #1 Balance: $ 140,000.00
Now Billing for: Responded to contractor questions during the bidding process and assisted City Staff with issuing contract addendums.

Architectural Services:

REIMBURSABLE EXPENSE:

Previous Billing: $ 942.26
Payments Received: 942.26
Balance Owing: $
Now Billing For: Reimbursables
($0.00 x1.1)

DESIGNERS & ARCHITECTS
2/18/2023
#21 /622-03-20
$ 6,000.00
$ 6,000.00
$
mileage O x .655 (outside of SJ County)
Reimbursable Expense: $
TOTAL AMOUNT DUE: $ 6,000.00
,�, � EADY TO PAY
BY: DATE: 2127/23

1.2.N.a
Packet Pg. 52
Attachment: Invoice 21-622-03-20_LDA (3781 : LDA)
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Christiana Giedd, Associate Civil Engineer
Date: 03/14/2023
Subject: 2023 Sewer System Management Plan Update
RECOMMENDED ACTION:

Approve the resolution adopting the 2023 Ripon Sewer System Management Plan Update.

BACKGROUND:

In May 2006, the State Water Resource Control Board adopted the Statewide General Waste Discharge Requirements for Sanitary Sewer System, Order No. 2006-0003 (General Order). The City applied for and received coverage under the General Order. The General Order requires agencies to develop and approve a Sewer System Management Plan (SSMP) which is a work plan for managing the sanitary sewer system in a manner consistent with the General Order. In compliance with this requirement, the City approved its SSMP in 2009.

DISCUSSION:

The City is required to update the SSMP every five years to comply with the General Order.

Staff reviewed the SSMP and ensured that any new requirements are met and that information is up-to-date.

FINANCIAL IMPACT:

None at this time.

Attachments:

1. SSMP March 2023

1.3.A
Packet Pg. 53
RESOLUTION NO. 23-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ADOPTING THE 2023 RIPON SEWER SYSTEM

MANAGEMENT PLAN UPDATE
WHEREAS, in May 2006, the State Water Resource Control Board adopted Statewide General Waste Discharge Requirements for Sanitary Sewer System, Order No. 2006-0003; and WHEREAS, the City has coverage under Order No. 2006-0003; and WHEREAS, Order No. 2006-0003 requires permittees to develop and approve a Sewer System Management Plan (SSMP); and
WHEREAS, the City of Ripon approved its Sewer System Management Plan in 2009 and is required to update the plan every five years; and
WHEREAS, the updated Sewer System Management Plan (SSMP) considered for approval before us today will serve as a work plan to manage the sanitary sewer system in a manner consistent with Order No. 2006-0003.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ripon does hereby accept the Sewer System Management Plan in satisfaction of State Order No. 2006-0003 to serve as the work plan in management of the City’s sanitary sewer collection system.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of March, 2023, by the following vote:

RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Council Member
SECONDER:Leo Zuber, Vice Mayor
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
MICHAEL RESTUCCIA, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk

1.3.A
Packet Pg. 54
Sewer System Management Plan City of Ripon
03/14/2023 1
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx Sewer System Management Plan
City of Ripon
March 14, 2023

1.3.A.a
Packet Pg. 55
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 2
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 1 Introduction
A Sewer System Management Plan, also called an SSMP, describes the activities that a public wastewater agency uses to manage its wastewater collection system effectively. The development of the City’s SSMP was required when the State Water Resources Control Board (SWRCB) adopted the Statewide General Waste Discharge Requirement (GWDR) on May 2, 2006. The GWDR established requirements for operating, maintaining and managing wastewater collection systems. The GWDR applies to all public collection system agencies in California that own and operate collection systems comprised of more than one (1) mile of pipe or sewer lines, which convey untreated wastewater to a publicly owned treatment facility and requires each agency to prepare an SSMP. 2 Goals
GWDR Requirement:

The collection system agency must develop goals to properly manage, operate, and maintain all parts of its wastewater collection system in order to reduce and prevent SSOs, as well as to mitigate any SSOs that occur.

The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help to reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
a. Properly manage, operate and maintain all parts of the wastewater collection system.
b. Provide adequate capacity to convey peak flows and reduce annual inflow and infiltration in the collection system.
c. Minimize the frequency of SSOs
d. Mitigate the impacts of SSOs utilizing safe, practical, proven and effective methods.
e. Meet all applicable regulatory notification and reporting requirements.

A change log is included in Appendix A to document all changes to the SSMP starting with the January 2023 publication.

1.3.A.a
Packet Pg. 56
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 3
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 3 Organization
GWDR Requirement:

The collection system agency’s SSMP must identify:
a. The name of the agency’s responsible or authorized representative. b. The names and telephone numbers for management, administrative, and maintenance positions for implementing specific measures in the SSMP program.

The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
c. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES).

The intent of this section of the SSMP is to identify City staff who are responsible for implementing this SSMP, responding to SSO events, and meeting the SSO reporting requirements. This section also includes the designation of the Authorized Representative to meet SWRCB requirements for completing and certifying spill reports.

3.1 Authorized Representative
The City’s Authorized Representative in all wastewater collection system matters is:

Mr. James Pease
Public Works Director
City of Ripon
259 N. Wilma Ave
Ripon, CA 95366
Mr. Pease is authorized to submit verbal, electronic, and written spill reports to the RWQCB, SWRCB, County Health Agency, and OES. Mr. Pease is also authorized to certify electronic spill reports submitted to the SWRCB.

3.2 Organization Chart
Figure 1 is the City of Ripon organization chart that shows the management, administrative, and maintenance positions for implementing specific measures in the SSMP program and lines of authority.

1.3.A.a
Packet Pg. 57
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Associate Civil
Engineer
City Engineer
Civil Eng
Tech II
Figure 1
City of Ripon Organizational Chart

CITY COUNCIL
City Administrator
Sec
Sec
Foreman
(4total)
Public Works
Director
Regulatory
Compliance
Lead
4 1.3.A.a
Packet Pg. 58
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 5
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

3.3 Names, Phone Numbers and Lines of Authority
Table 1 shows the names and telephone numbers for key management, administrative, and maintenance positions for implementing specific measures in the SSMP program. Each of the individuals listed is a registered Legally Responsible Official (LRO).

Table 1 – Legally Responsible Official Contact List
Position Name Phone Email
City Administrator/
City Engineer
Kevin Werner 209-599-0235 [email protected]
Public Works
Director
James Pease 209-599-0225 [email protected]
Below is a summary of the key management, administrative, and maintenance positions.

City Administrator – Administrative officer is responsible for the efficient administration of all the affairs of the City, including overseeing laws and ordinances of the City are duly enforced, analyze the functions, duties and activities of the various departments.

City Engineer – will prepare collection system planning documents, manage the capital improvement program, coordinate development and implementation (specifically Sections 7-8) of the City’s SSMP, and provides support to all parts of operations and maintenance.

Public Works Director – manages field operations and maintenance activities, leads emergency response, investigates and reports SSOs, and trains field crews. Also, participates in the development and coordinates the implementation (specifically Sections 4-6) of the City’s SSMP.

Foreman – assists in the training and supervision of the field crew, issues work orders, and performs skilled work in maintenance and operations of the sewer and stormwater systems.

Regulatory Compliance Lead – implements the regulatory action and safety programs of the City, including updates to the SSMP.

Field Crew –will complete preventative maintenance activities, mobilize and respond to notification of stoppages and SSOs (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators).

3.4 Chain of Communication for Reporting SSOs
Figure 2 shows the chain of communication for reporting SSOs.

1.3.A.a
Packet Pg. 59
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 6
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx Figure 2
Chain of Communication
SSO Alert:

Public
City Staff
Public Works
Dept
City Hall Police
Dispatch
Public
Works
Director
SCADA
Wet Well
Alarm
After Hours Public
Works On-call Staff
Utility
Foreman
Investigate,
Contain, Fix,
Cleanup
RWQCB
Region 5S
San Joaquin
County OES
San Joaquin
County
Health Dept
CIWQB Internet
Reporting
System
If Public Works
Director cannot
be reached
CIWQB
Internet
Reporting
System
Category 2 SSO
Category 1 SSO
Field Crew

1.3.A.a
Packet Pg. 60
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 7
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 4 Legal Authority
GWDR Requirement:

The collection system agency must demonstrate, through collection system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
a. Prevent illicit discharges into its sanitary sewer system; b. Require that sewers and connections be properly designed and constructed; c. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
d. Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
e. Enforce any violation of its sewer ordinance.

The City of Ripon possesses the necessary legal authority to prevent, require, ensure, limit and enforce specific features and operations required by the Order. A summary of the relevant sections of the Ripon Municipal Code (RMC) are shown in Table 2. A copy of each section of the code is included in Appendix B.

Table 2 – Summary of Legal Authority
Legal Authority To: Existing Authority

1. Prevent illicit discharges into the wastewater collection system

13.08.040

13.08.050

13.08.090

13.08.100

13.08.130

13.13.020

13.13.030

2. Require that sewers and connections be properly designed and constructed

13.08.020

13.08.120

13.08.130

3. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency 13.08.040

4. Limit the discharge of fats, oils, and grease and other debris that may cause blockages

13.13.040

13.13.050

13.13.090

5. Enforce any violation of its sewer ordinance 13.13.190 (O)

1.3.A.a
Packet Pg. 61
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 8
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 5 Operation and Maintenance Program
GWDR Requirement:

The SSMP must include those elements listed below that are appropriate and applicable to the collection system agency’s system:
a. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
b. Describe routine preventative operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
c. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and system ranking the conditions of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule to implement the short- and long- term plans plus a schedule for developing the funds needed for the capital improvement plan.
d. Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and e. Provide equipment and replacement part inventories, including identification of critical replacement parts.

The intent of this section of the SSMP is to describe the current operation of the City’s wastewater collection system. There are five areas of the City’s Operations and Maintenance (O&M) program that are required to be described, including:
 Collection System Maps
 Preventative Operation and Maintenance Program
 Rehabilitation and Replacement Plan
 Training
 Contingency Equipment and Replacement Inventories

5.1 Collection System Map
Included in Appendix C is the City of Ripon sanitary sewer system map and storm drain map. The maps are updated electronically whenever a new subdivision is added or changes

1.3.A.a
Packet Pg. 62
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 9
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx are made to the collection system. These updates occur in less than a month from the time that the subdivision utilities have been completed and accepted by the City.

The Engineering Department is contacted by public works personnel and told of any discrepancies found in the field for map corrections. The discrepancies are investigated and the collection system map updated, as needed.

5.2 Preventive Operation and Maintenance Program
The City of Ripon owns, operates and maintains a sanitary sewer collection system that conveys wastewater to the City of Ripon Wastewater Treatment Plant (WWTP). The system has 60 miles of sanitary sewer and 50 miles of storm drain pipelines. The City does not own or maintain the service lateral piping which conveys the wastewater from the house or structure to the connection to the sewer main. The property owner is responsible for any problems in the service lateral.

The City of Ripon has a preventative maintenance program to minimize sewer overflows and to keep the wastewater flowing to the treatment plant, by employing a collection system crew made up of the following staff:
 Foreman (4)
 Field Crew (30)
The City crews’ preventative maintenance approach to operating and maintaining the wastewater collection system consists of the following:
 Routine Sewer Cleaning:
 Clean and flush sewer mains to maintain flow by removing obstructions, grit, grease, and build-up of other materials using flushing equipment. The sewer collection system crew completes approximately 1,200 feet of pipeline cleaning on a monthly basis. These activities are scheduled by the Public Works Department and work completed is documented on log sheets maintained by public works staff.
 “Hot-Spot” Sewer Cleaning:
 There are currently 6 areas in the collection system that requires routine sewer cleaning. A description of these areas and the maintenance frequency are summarized in Section 7 of this SSMP.
 The completed work is documented on log sheets maintained by public works staff.
 As-Needed Sewer Inspections:
 As needed, the City crews subcontract a CCTV crew to inspect pipelines in an effort to monitor known troubled areas. The reports and videos are filed in the Public Works Department.
 Lift Station Inspections & Maintenance:

1.3.A.a
Packet Pg. 63
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 10
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx  The City’s lift stations are inspected and maintained on a weekly basis. The logs documenting the inspection and maintenance are maintained at each lift station site by public works staff.
 Customer Complaints:
 The public works staff fills out a complaint form each time a sewer complaint is received and maintains documentation of the complaint along with the resolution in the Public Works Department.

5.3 Rehabilitation and Replacement Plan
Ripon has not experienced many structural problems with the pipeline system. When a problem is discovered, an assessment is performed of the suspect area, including visual and TV inspections of manholes and sewer pipes. Funds are budgeted in the Capital Improvement Program (CIP) for the City’s rehabilitation and replacement plan based on specific project needs. The prioritization of these projects is based on sewer pipes that are at risk of structural failure or prone to more frequent blockages. At this time, no sewer improvements are planned in the short term as the system is functioning well. Future improvements will be included in the City’s 5-Year CIP as needed.

5.4 Training
The City provides the following training for the sewer collection system staff:
 Operation of flushing equipment
 Operation and maintenance of collection system
 Operation and maintenance of lift stations
 Confined space
 SSO spill containment and cleaning
 SSO Emergency Response Plan
Training records are kept in the Public Works Department.

5.5 Contingency Equipment and Replacement Inventories
The City maintains contingency equipment and replacement parts for the wastewater system. The equipment and spare parts are stored at the City’s wastewater treatment plant, including:
 Hydro trucks (1)
 Combination vacuum/hydro flushing trucks (2)
 6-inch portable pump (1)
 55 KW portable generator (1)
 Spare pump for each lift station (1 ea)
 Spare control components for lift stations
 Various sized sewer plugs

1.3.A.a
Packet Pg. 64
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 11
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx The spare parts inventory is stored and maintained according to manufacturer specifications.

Through the use of spare parts, backup pumps and electrical generators, the City can readily deal with equipment failures at any of the pumping stations. The City can also readily repair any pipeline collapse that may occur for any pipe size up to 12-inch in diameter. In addition to spare parts on hand, there are a number of suppliers in the area where the City can obtain replacement equipment and material 24 hours per day, 7 days per week. 6 Design and Performance
GWDR Requirement:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

The City maintains Standards and Specifications for the installation, inspection, and testing of new sanitary sewer systems, pump stations, appurtenances and for the rehabilitation and repair of existing sanitary sewer systems. The City’s Standards and Specifications are available on the City’s website at www.cityofripon.org/city_hall/departments/engineering.

1.3.A.a
Packet Pg. 65
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 12
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 7 Overflow Emergency Response Program
GWDR Requirement:

The collection system agency shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
a. Proper notification so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
b. A program to ensure an appropriate response to all overflows; c. Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g., health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach water of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; d. Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; e. Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities;and
f. A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting for the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

The City of Ripon’s Overflow Emergency Response Plan is attached as Appendix D.

1.3.A.a
Packet Pg. 66
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 13
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 8 Fats, Oils, and Grease Control Program
GWDR Requirement:

The collection system agency shall evaluate its service area to determine whether a fats, oils, and grease (FOG) control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification as to why it is not needed.

If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following, as appropriate:
a. An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
b. A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
c. The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
d. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; e. Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; f. An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; g. Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

The City of Ripon has had very few related FOG related stoppages or overflows. The incidents that have occurred have been limited to specific “hot-spot” areas in town.

Therefore, it has been deemed that a limited FOG control program was needed, which includes the components described below.

8.1 Public Education and Outreach
The City plans performs educational measures targeted towards businesses that contribute to the FOG related incidents in hot-spot areas. This public outreach consists of mailing a letter to each business with facts and suggestions related to FOG issues and how they can help prevent overflows.

8.2 Legal Authority
One of the main components for controlling FOG from nonresidential facilities is the requirement for installing FOG removal devices. The City is standardizing its procedure

1.3.A.a
Packet Pg. 67
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 14
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx of requiring grease removal devices based on the most recent version of the Plumbing Code (referenced as part of RMC 13.08.130) for food service establishments and for tenants who make major improvements to their kitchen area.

In addition, the City has the legal authority to require that businesses continuously maintain in satisfactory and effective operation any pretreatment facilities and provides the authority to inspect those facilities (RMC 13.13.080 and 13.13.090).

8.3 FOG Removal Devices
One of the main components for controlling FOG from nonresidential facilities is the requirement for installing FOG removal devices. The City requires new businesses and those that make major improvements to their kitchen area to install grease removal devices according to the most recent plumbing code. A FOG removal device can either be a grease trap or interceptor, depending on the location or the size of the tenant improvement. The size and type of grease removal device are also predicated on the flow volume of the business.

8.4 Inspection and Enforcement Authority
The City currently has the legal authority to inspect and enforce pretreatment facilities.

The RMC section 13.13.090 requires that access be provided to the City Engineer for the purpose of inspecting, sampling, records examination or in the performance of those duties.

The City will perform inspections for areas and/or specific businesses that are believed to contribute FOG discharge to the system that further exacerbates any stoppage in the collection system. The City’s collection system crews will identify those areas or businesses that may be the source. Subsequently, the City will inspect the targeted areas/businesses to determine if one or combination of the following remedies is required:
enforcement actions, increased maintenance by the business, or public outreach.

8.5 Identification of FOG Blockages and Establishment of Maintenance Schedules
The City has identified the locations that routinely contain heavy concentrations of FOG, which require routine cleaning of the sewer lines. These grease blockage areas or locations are commonly known as “hot-spots”. The City has identified the following locations and cleaning schedule, as shown in Table 3.

1.3.A.a
Packet Pg. 68
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 15
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx Table 3 – FOG Locations and Maintenance Summary
Location Maintenance Schedule
Stockton Ave and Main St Quarterly
99 Sewer Crossing at Stockton Ave Quarterly
99 Sewer Crossing at Acacia Ave Quarterly
99 Sewer Crossing at Second St Quarterly
Industrial Ave and 4th St Quarterly
Locust Ave and Acacia Ave (easement) Quarterly
The City intends to maintain this schedule since it has been successful in preventing SSOs due to FOG. The City is planning to conduct more public outreach and education to the areas or locations that require additional maintenance as a result of FOG, as previously described or implement a rehabilitation program to reduce sewer stoppages.

8.6 Source Control Program
The City’s source control program primarily consists of the requirement to install grease removal devices for new businesses that produce grease and tenants who make major improvements to their site.

1.3.A.a
Packet Pg. 69
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 16
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 9 System Evaluation and Capacity Assurance Plan
GWDR Requirement:

The Collection system agency shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; and
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short-and longterm CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding; and
(d) Schedule: The Collection system agency shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent the SSMP review and update requirements.

9.1 Capacity Evaluation
The major objective of the City’s Master Plan is to develop a comprehensive planning document that can be utilized by City staff to identify and implement required improvements to the existing sewer system, as well as expansion of wastewater infrastructure to serve new developments consistent with the General Plan. The City’s Sanitary Sewer System Master Plan and Storm Drain System Master Plan (master plans) were both updated in 2010. The Master Plans identify the expected number of additional wastewater and storm drain facilities, potential locations for those facilities, and locations for the disposal of treated effluent. Since development of the master plans in 2010, little population growth has occurred. Therefore the 2010 master plans are still utilized by the City for planning purposes.

The sewer system is evaluated to determine the capacity of its major trunk (larger) sewer pipes using a hydraulic model. The hydraulic analysis is used to determine the bottlenecks within the sewer system for which improvements will be recommended.

1.3.A.a
Packet Pg. 70
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 17
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

9.2 Design Criteria
The City’s sewer design criteria are included in the City of Ripon Standards and Specifications.

9.3 Capacity Enhancement Measures
The City’s approach is to prioritize, plan, and implement projects for any identified capacity enhancement needs based on capacity, condition, and risk assessment. These conditions are then incorporated into a CIP that is revised at least every 5 years along with the financing mechanism for each project.

9.4 Capital Improvement Plan Schedule
The list of improvement projects are prioritized and included in a CIP that is revised and updated at least every 5 years.

1.3.A.a
Packet Pg. 71
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 18
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 10 Monitoring, Measurement, and Plan Modifications
GWDR Requirement:

The collection system agency shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluation; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.

The City tracks several performance measures through tracking logs and annual reports.

In order to monitor the effectiveness of the SSMP, the City has selected certain specific parameters that can be documented and compared on an annual basis. These parameters were selected because they are straightforward, quantitative, and focused on results.

Changes in these parameters over time will indicate the overall success of the SSMP; or conversely, underlying conditions that can then be investigated further. The actions or measures of program effectiveness are shown in Table 4.

1.3.A.a
Packet Pg. 72
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 19
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx Table 4 – FOG Locations and Maintenance Summary
SSMP Element Summary of Element
Purpose
Actions or Measures for
Tracking Effectiveness Responsibility
Goals Reduce overflows Not needed N/A
Organization
Establish the hierarchy and assign
responsibility within the
organization
Review, update and adjust based
on organizational changes City Engineer
Legal Authority
Ensure the City has sufficient legal
authority to properly maintain the
system
Modify as needed City Engineer
Operation and
Maintenance
Program
Minimize blockages and reduce
SSOs by properly maintaining the
system and keeping the system in
good condition
 Update collection
system map
 Length of routine sewer
cleaning
 Length of “Hot Spot”
sewer cleaning
 Length of pipe CCTV’d
and inspected
 Lift station inspections
& maintenance
 Customer complaints
and resolution
 Training records
PW Director
Design and
Construction
Standards
Ensure new facilities are properly
designed and constructed Modify as needed City Engineer Overflow
Emergency
Response Plan
Provide timely and effective
response to SSO emergencies and
comply with regulatory reporting
requirements
 Total number and
volume of SSOs
 Number and repeat
SSOs
 Total number of
mainline blockages
Regulatory
Compliance Lead
Fats, Oils & Grease
Control
Minimize blockages and overflows
due to FOG
 Public outreach efforts
 Number of Facility
inspections
PW Director
Capacity
Management
Minimize SSOs due to insufficient
capacity by evaluating system
capacity and implementing
necessary projects
 CIP updates
 Master plan updates
 Total length of pipe
replaced/rehab’d
City Engineer
Monitoring,
Measurement &
Program
Modifications
Evaluate effectiveness of SSMP,
keep SSMP up-to-date, and
identify necessary changes
As needed City Engineer
Program Audits
Review the program and
effectiveness and make necessary
changes to comply with the
requirements
Formally audit the program
every two years City Engineer
Communication
Program
Evaluate the effectiveness of
communication program and
identify necessary changes
As needed Regulatory
Compliance Lead

1.3.A.a
Packet Pg. 73
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 20
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx 11 SSMP Program Audits
GWDR Requirement:

The collection system agency shall conduct periodic, internal audits, appropriate to the size of the system and SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and your agency’s compliance with the SSMP requirements, including identification of any deficiencies in the SSMP and steps to correct them.

The City will audit the SSMP at least every two years. The audit will evaluate how well the program accomplished the program goals established, and whether the program, as implemented, is effective overall. If deficiencies or modifications are identified as part of the audit, the SSMP will be updated accordingly. The audit report will be filed documenting the audit and kept on file at City Hall.
12 Communication Program
GWDR Requirement:

The collection system shall communicate on a regular basis with the public on the development, implementation and performance of its SSMP. The communication system shall provide the opportunity to provide input to the collection system agency as the program is developed and implemented. The collection system agency shall also create a plan of communication with systems that are tributary and/or satellite to the collection system agency’s sanitary sewer system.

The City of Ripon is committed to communicating on a regular basis with interested parties on the implementation and performance of the SSMP. The most current version of the SSMP shall be posted on the City’s website (www.cityofripon.org/engineering) where the public can be made aware of the SSMP and its performance. This will provide an opportunity to receive comments from the public.

A resolution adopting the SSMP is attached in Appendix E.

1.3.A.a
Packet Pg. 74
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 21
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

APPENDIX A
SSMP Change Log
Date SSMP
Element/
Section
Description of Changes/Revision Made Change Authorized
By:
1/9/23 8 Redefined SSO classification per Waterboard’s
new definitions
Christiana Giedd
2/27/23 3 Modified org chart and chain of
communication to match current staffing
Christiana Giedd

1.3.A.a
Packet Pg. 75
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 22
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

APPENDIX B
Ripon Municipal Code Excerpts

1.3.A.a
Packet Pg. 76
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer Connections 214 9/09

13.08.010
Chapter 13.08

SEWER CONNECTIONS
Sections:

13.08.010 Compliance with Sewer
Regulations Required.

13.08.020 Construction Standards.

13.08.030 Connection Required When.

13.08.040 Connection Compliance
Required.

13.08.050 Permit - Required.

13.08.060 Permit - Application.

13.08.070 Permit - Conditions for
Revocation.

13.08.080 Responsibility for Damage to
Sewers-repair.

13.08.090 Unlawful connections.

13.08.100 Unlawful deposit.

13.08.110 Notice to Connect.

13.08.120 Licensed Plumbers or
Contractors Required.

13.08.130 Inspection Required.

13.08.010 Compliance with Sewer Regulations
Required.

A. For the purpose of this chapter, a public
sewer shall be deemed to be available to a building
if such sewer is within two hundred fifty (250) feet
of the nearest property line of the lot upon which
such building is located.

B. Pursuant to the authority of Section 4762 of
the Health and Safety Code of the state, the city
finds and declares that the maintenance or use of
private sewage disposal systems constitutes a public
nuisance and finds it to be in the public interest that properties to which a public sewer is available be
required to connect thereto. (Ord. 776 §1, 2009)

13.08.020 Construction Standards.

The city has adopted standard specifications and
details for construction of sewers and appurtenances,
which are on file in the office of the City Engineer.

Said standard specifications and details are referred
to and made a part of this code by reference as well
as the most recent version of the Uniform Plumbing
Code. For good cause, the City Engineer may, in
his sole discretion, allow deviations from the
adopted standard specifications and details. (Ord.
776 §1, 2009)

13.08.030 Connection Required When.

A. When a public sewer becomes available, as
defined in Section 13.08.010, to a building served
by a private sewage disposal system, the owner
shall connect the building to the public sewer
within six (6) months after public sewer is
available. This time frame may be extended by the
City Engineer, in his sole discretion, upon a
showing of good cause.

B. Where septic tanks or any private septic
systems or equipment are abandoned as a result of
connecting any building to the public sewer, the
owner of the property to which such connection is
made shall properly abandon all such tanks,
systems or equipment according to all state and
local regulations within ninety (90) days after the
time of connecting to the public sewer. (Ord. 776
§1, 2009)

13.08.040 Connection Compliance Required.

A. All connections of private drains or sewers
within the public sewer of the city shall be made in
accordance with this chapter and at the places
designated by the City Engineer.

B. All maintenance of a building connection
between the building and the city sewer main is the
responsibility of the lot owner or appropriate
owner's association exclusive of the city sewer
main.

C. Whenever any building connection is
broken such that earth and other materials must be
removed to remove the stoppage between the
building sewer system and the city sewer main, said
condition shall constitute a public nuisance, and the
repair must be completed within two (2) days from
the date of discovery of the breakage. If this is not
completed within this specified time frame, the City
Engineer may cause the deficiency to be abated and
cause the cost of such abatement to be made a lien

1.3.A.a
Packet Pg. 77
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer Connections 215 9/09

13.08.040
upon the affected property, which lien may be
foreclosed in court or collected together with the
regular property taxes on said property. (Ord. 776
§1, 2009)

13.08.050 Permit - Required.

A. No person or corporation shall make any
connection with any part of the public sewers or
opening into such public sewers without the written
permit of the City Engineer.

B. Nothing contained in this chapter shall be
deemed to require the application for, or the
issuance of, a permit for the purpose of removing
stoppages or repairing leaks in a building or sewer
lateral, except when it is necessary to replace any
part of such sewer. (Ord. 776 §1, 2009)

13.08.060 Permit - Application.

Except as provided in Section 13.08.050, any
person desiring to perform work involving sewers
shall make a request in writing to the city, providing
specific details of the proposed work and any other
such information as the city may require. The work
to be performed shall be done in accordance with
city standards and codes. Approval of the proposed
work will be issued in the form of an encroachment
permit, a building permit, approved subdivision
plans or other permit applicable to the overall
project involved. The applicant shall pay all such
permit and inspection fees associated with the
approval. (Ord. 776 §1, 2009)

13.08.070 Permit - Conditions for Revocation.

All permits to connect with the sewers shall be
given upon the express conditions that the city
engineer may at any time before the work is
completed revoke and annual the same unless the
work is done in accordance with the provisions of
this chapter. No person or party interested shall
have any right to claim damages in consequence of
such permit being revoked or annulled. Such work
shall be done strictly in accordance with the terms
of the permit. (Ord. 776 §1, 2009)

13.08.080 Responsibility for Damage to
Sewers-repair.

A. The applicant to whom a permit for construction
has been issued and the person performing the work
under such permit shall be liable for all damages.

Such applicant shall hold the city and its employees
and agents harmless from all loss, including
expenses incurred in defending any action against
the city arising out of such construction work.

B. The applicant shall be liable for defects in
the work and for any failure, which may develop in
the facilities because of defective work or materials.

C. The cost of repairing the damage if not paid
by the person causing the same within thirty days
shall become a lien upon the property owned or
occupied by the person causing the damage, and
may be foreclosed in the same manner as claims for
labor or materials under the lien laws of the state,
except that no equity of redemption shall apply.
(Ord. 776 §1, 2009)

13.08.090 Unlawful connections.

No person or corporation shall connect any
open gutter, cesspool, privy, vault or cistern with
any public sewer or with any private sewer
connecting with a public sewer. (Ord. 35 § 10,
1949)

13.08.100 Unlawful deposit.

No person or corporation shall deposit any
garbage, offal, dead animals, sand, rags, potato
peelings, vegetable offal, or any substance having a
tendency to obstruct the flow of sewage in any
manhole, water closet, sink, or any other plumbing
fixture or fixtures connected with the sewer system
of the city. This provision shall apply to garbage
disposal units connected with the public sewers.
(Ord. 35 § 10, 1949)

13.08.110 Notice to Connect.

A. It shall be the duty of the City Engineer to
notify in writing all persons owning or occupying,

1.3.A.a
Packet Pg. 78
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer Connections 216 9/09

13.08.100
or having under his or her control any premises
situated or being within two hundred fifty feet of a
public sewer in the city, where the City Engineer
has determined that the premises are in an unsafe
condition, to connect their private drains, water
closets, basins, sinks, baths, and other plumbing
fixtures with such sewer in the manner provided for
in this chapter.

B. Any person owning or occupying, or having
under his or her control any premises as provided in
this section who shall fail, refuse or neglect to
commence work within ten days from the date of
service of the aforesaid notice and diligently and
without interruption prosecute the same to
completion shall forfeit as a penalty therefore the
sum of twenty-five dollars for each day's delay in
commencing the work after the expiration of the ten
days' notice as aforesaid and after commencement
thereof. Such penalty shall be recovered for the use
of the city by prosecution and the court having
jurisdiction thereof, and shall be paid into the
treasury of the city to the use of the city. Should the owner or occupant or person having under his or her
control such premises still fail, neglect or refuse to
connect their private drains, sinks and privies with
such sewer the City Engineer may order the
performance of the work and the costs thereof shall
be recoverable in an action brought in the name of
the city for such purpose or the costs of such work
may be paid from moneys recovered as a penalty
under this section. (Ord. 776 §1, 2009)

13.08.120 Licensed Plumbers or Contractors
Required.

No person or persons except licensed plumbers
or contractors or one to whom a permit has been
especially granted by the city for the doing of such
work shall be permitted to connect any private drain
from any building premises or fixtures with the
public sewer system of the city. (Ord. 776 §1, 2009)

13.08.130 Inspection Required.

No connection with the public sewers shall be
completed or covered until an opportunity for
inspection has been afforded to the City Engineer or
his designee, and any work covered or concealed
prior to inspection shall be uncovered and opened at
the expense of the person so covering or concealing
the same, provided that in all of the connections
with the public sewers, all work shall be done in
accordance with the most recent plumbing code
adopted as the official code of the city by the city
council, copies of which most recent plumbing code
are on file in the office of the city clerk, and are
available for inspection as to the requirements
pertaining to such work. (Ord. 776 §1, 2009)

1.3.A.a
Packet Pg. 79
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 1

13.13.010
Chapter 13.13

PUBLIC DOMESTIC SANITARY SEWERS
Sections:

13.13.010 Definitions.

13.13.020 Drainage into Sanitary Sewers
Prohibited.

13.13.030 Types of Wastes Prohibited.

13.13.040 Interceptors Required.

13.13.050 Maintenance of Interceptors.

13.13.060 Pretreatment

13.13.070 Prelinimary Treatment of
Wastes.

13.13.080 Maintenance of Pretreatment
Facilities.

13.13.090 Inspection.

13.13.100 Confidential Information.

13.13.110 Control Manholes.

13.13.120 Measurement and Tests.

13.13.130 Wastewater Discharge.

13.13.140 Industrial Wastewater Permit.

13.13.150 Industrial Wastewater
Permit—Nontransferable.

13.13.160 Special Agreements.

13.13.170 Swimming Pools.

13.13.180 Storm Sewers Required.

13.13.190 Control of Objectionable
Wastes.

13.13.200 Federal Categorical
Pretreatment Standards.

13.13.210 State Requirements.

13.13.220 Inconsistency with Other
Ordinances.

13.13.010 Definitions.

Unless the context specifically indicates
otherwise, the following terms and phrases as used
in this chapter shall have the meanings designated
in this section:

A. "Authorized representative of industrial
user" may be: a principal executive officer of at
least the level of vice president, a general partner
or proprietor, a duly authorized representative of
the individual designated above if such
representative is responsible for the overall
operation of the facilities from which the
discharge originates.

B. "City Engineer" means the city engineer
of the City of Ripon, or such other person as may
be designated by the city engineer to perform any
service or make any determinations permitted or
required in this chapter to be made by the city
engineer.

C. "Domestic wastewater" means water
deposited, released or discharged into a sewer
system from any commercial or residential source
which may contain human or animal excreta.

D. "Industrial wastewater" means all watercarried wastes, and wastewater of the city, excluding domestic wastewater, and shall include
all wastewater from any producing,
manufacturing, processing, institutional,
commercial, service, agricultural, or other
operation. These wastewaters shall not include
wastes of human origin similar to domestic
wastewater.

E. "Permittee" means the person to whom a
permit has been issued pursuant to this chapter.

F. "Person" means any individual,
partnership, firm, company, corporation,
association, governmental entity or other legal
entity or their legal representatives, agents or
assigns.

G. "Pretreatment" means the reduction of the
amount of pollutants, the elimination of pollutants
or the alteration of the nature of pollutant
properties in wastewater to a less harmful state
prior to or in lieu of discharging into the city
POTW.

H. "Publicly owned treatment works
(POTW)" means the city wastewater collection,
transmission, treatment and disposal facilities.

This definition includes any sewers that convey
wastewater to the treatment facility.

I. "User" means any person who contributes,
causes or permits the contribution of wastewater to
the city POTW. (Ord. 529 § 1, 1994)

1.3.A.a
Packet Pg. 80
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 2

13.13.020

13.13.020. Drainage into Sanitary Sewers
Prohibited.

A. No leaders from roofs and no surface
drains for rain water shall be connected to any
sanitary sewer.

B. No surface or subsurface drainage, rain
water, storm water, seepage, cooling water, or
unpolluted industrial process waters shall be
permitted to enter any sanitary sewer by any
device or method whatsoever.

C. Unpolluted water such as single pass
cooling water, will not be discharged through
direct or indirect connection to a city sewer
without approval from City Engineer.

D. When the City Engineer determines that a
user may be or is contributing to the POTW any of
the substances enumerated in this section in such
amounts as to interfere with the operation of the
POTW, the City Engineer shall develop effluent
limitations for such user to correct the interference
with the POTW. (Ord. 529 § 1, 1994)

13.13.030. Types of Wastes Prohibited.

No user shall contribute or cause to
contributed directly or indirectly, any pollutant or
waste water which will interfere with the operation
of the publicly owned treatment works (POTW).

Except as hereinafter provided, no user shall
discharge or cause to be discharged any of the
following described waters or wastes to any
domestic sewer:

A. Any liquids, solids, or gases which by
reason of their nature or quantity are, or may be,
sufficient either alone or by interaction with other
substances to cause fire or explosion or be
injurious in other way to the POTW.

B. Any liquid or vapor having a temperature
higher than 150 F.

C. Any water or waste which may contain
more than 50 parts per million, by weight, of
floating or soluble fat, oil, or grease.

D. Prohibited materials include but are not
limited to: gasoline, kerosene, naphtha, benzene,
toluene, xylene, ethers, alcohols, ketones,
aldehydes, peroxides, chlorates, perchlorates,
bromates, carbides, hydrides, sulfides, naphtha,
fuel oil, and any other substances, solid or gas,
which the City Engineer has notified the user is a
fire or explosion hazard to the POTW.

E. Any garbage that has not been properly
shredded. Properly shredded garbage shall mean
the wastes from the preparation, cooking, and
dispensing of food that has carried freely under the
flow conditions normally prevailing in the
domestic sewers, with no particle greater than
three eights (3/8) inch in any dimension. All
shredded particles shall be carried freely under the
flow conditions prevailing in the POTW.

F. Any ashes, cinder, sand, mud, straw,
shavings, metal, glass, rags, feathers, tar, plastics,
wood, paunch manure, pulp, cement, tar, asphalt,
resins, or any other solid or viscous substances
capable of causing obstruction to the flow in
sewers or other interference with the proper
operation of the POTW.

G. Any waters or wastes having a pH lower
than 5.5 or higher than 9.0 or having any other
corrosive property capable of causing damage or
hazard to structures, equipment, and personnel of
the sewage works.

H. Any water or wastes containing a toxic or
poisonous substance in sufficient quantity to
injure or interfere with any sewage treatment
process, constitute a hazard to human or animals,
or create any hazard in the receiving waters of the
sewage treatment plant, including but not limited
to cyanides in excess of (2) mg/l as CN in the
wastes as discharged to the domestic sewer.

I. Any waters or wastes containing
suspended solids or dissolved matter of such
character and quantity that unusual attention or
expense is required to handle such materials in the
POTW.

J. Any noxious or malodorous gas or
substance capable of creating a public nuisance.

K. Any septic tank sludge.

L. Any radioactive waste.

M. Any water or waste containing more than

0.5 milligrams per liter dissolved sulfides.

1.3.A.a
Packet Pg. 81
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 3

13.13.030
N. Any substance which will cause damage
or imbalance to any portion of the treatment or
sludge disposal process.

O. Any substance which will cause the
POTW to violate any state or federal disposal
system conditions or receiving water quality
standards.

P. Any pollutants, including oxygen
demanding pollutants (BOD, etc.) released at a
flow rate and/or concentration which will cause
interference to the POTW. (Ord. 529 § 1, 1994)

13.13.040. Interceptors Required.

Grease, oil, and sand interceptors shall be
provided when, in the opinion of the City
Engineer, they are necessary for the proper
handling of liquid wastes, sand, and other harmful
ingredients; except that such interceptors shall
normally not be required for buildings used for
residential purposes. All interceptors shall be of a
type and capacity approved by the City Engineer
and shall be located as to be readily and easily
accessible for cleaning and inspection. (Ord. 529
§ 1, 1994)

13.13.050. Maintenance of Interceptors.

All grease, oil, and sand interceptors shall be
subject to inspection by the City Engineer at any
reasonable time. If the City Engineer determines
maintenance is needed, it shall be done at owner's
expense as directed by the City Engineer. (Ord.
529 § 1, 1994)

13.13.060. Pretreatment.

Users shall provide necessary pretreatment
facilities to comply with this chapter and federal
and state standards. (Ord. 529 § 1, 1994)

13.13.070. Preliminary Treatment of Wastes.

The admission into the public domestic
sanitary sewers of any waters or wastes having
A. A 5-day Biochemical Oxygen Demand
greater than 300 parts per million by weight; or
B. containing more than 350 parts per million
by weight of suspended solids; or
C. containing any quantity of substance
having the characteristics described in Section

13.13.030; or
D. having an average daily flow greater that
two percent (2%) of the average daily sewage flow
of the city, shall be subject to the review and
approval of the City Engineer.

Where necessary in the opinion of the City
Engineer, the owner shall provide, at his expense,
such preliminary treatment as may be necessary
to:

A. reduce the Biochemical Oxygen Demand
to 300 parts per million by weight; or
B. reduce objectionable characteristics or
constituents to within the maximum limits
provided for in Section 13.13.030; or
C. control the quantities and rates of
discharge of such waters or wastes.

Plans, specifications, and any other pertinent
information relating to proposed preliminary
treatment facilities shall be submitted for the
approval of the City Engineer and of the
California Regional Water Quality Control Board,
Central Valley Region and no construction of such
facilities shall be commenced until said approvals
are obtained in writing. (Ord. 529 § 1, 1994)

13.13.080. Maintenance of Pretreatment
Facilities.

Where preliminary treatment facilities are
provided for any waters or wastes, they shall be
maintained continuously in satisfactory and
effective operation by the owner at his expense. If
the owner does not correct the deficiency
forthright, the City Engineer shall have work done
at the property owner's expense. (Ord. 529 § 1,
1994)

13.13.090. Inspection.

The City Engineer shall inspect the facilities of
any user to ascertain whether the purpose of this
chapter is being met. Persons or occupants of
premises where wastewater is being created or
discharged shall allow the city easy access at all

1.3.A.a
Packet Pg. 82
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 4

13.13.090
reasonable times, to all parts of the premises for
the purpose of inspection, sampling, records
examination or in the performance of any of these
duties. (Ord. 529 § 1, 1994)

13.13.100. Confidential Information.

A. Information and data on a user obtained
from reports and permit applications shall be
available to the public or other governmental
agencies without restriction, unless the user
specifically requests and is able to demonstrate to
the satisfaction of the City Engineer that the
release of such information would divulge
information, processes or methods of production
entitled to protection as trade secrets of the user.

B. The portions which might disclose trade
secrets or secret processes shall not be made
available for inspection by the public but shall be
made available upon written request to
government agencies for uses related to this
chapter, the national pollutant discharge
elimination system, state disposal system permit,
or the pretreatment program. (Ord. 529 § 1, 1994)

13.13.110. Control Manholes.

When required by the City Engineer, the
owner of any property served by a side sewer
carrying industrial wastes shall install a suitable
control manhole in the side sewer to facilitate
observation, sampling, and measurement of
wastes. Such manhole, when required, shall be
accessible and safely located, and shall be
constructed in accordance with plans approved by
the City Engineer. The manholes shall be
installed by the owner at his expense, and shall be
maintained by him so as to be safe and accessible
at all times. (Ord. 529 § 1, 1994)

13.13.120. Measurement and Tests.

All measurements, tests, and analysis of the
characteristics of waters and wastes to which
reference is made in Sections 13.13.030 and

13.13.070 shall be determined in accordance with
standard methods and shall be determined at the
control manhole provided for in Section

13.13.110, or upon suitable samples taken at said
control manhole. In the event that no special
manhole has been required, the control manhole
shall be considered to be the nearest downstream
manhole in the domestic sewer to the point at
which the side sewer is connected. (Ord. 529 § 1,
1994)
Section 13.13.130. Wastewater discharge.

It is unlawful to discharge to the city POTW
any waste prohibited or regulated by this chapter
or state or federal law without a permit to
discharge said waste issued by the city. (Ord. 529
§ 1, 1994)

13.13.140. Industrial Wastewater Permit.

All industrial users proposing to connect to or
to contribute to the POTW shall obtain an
industrial wastewater discharge permit. Permit
application shall be made on the form provided by
the city. Any existing user which the City
Engineer has reason to believe is discharging
prohibited or regulated materials shall apply for a
permit within thirty days of written notice. (Ord.
529 § 1, 1994)

13.13.150. Industrial Wastewater Permit--
Nontransferable.

An industrial wastewater discharge permit
shall not be reassigned or transferred or sold to a
new owner, new user, different premises or a new
or changed operation. (Ord. 529 § 1, 1994)

13.13.160. Special Agreements.

No statement contained in this Article shall be
construed as preventing any special agreement of
arrangement between the City Engineer and any
industrial concern whereby an industrial waste of
unusual, strength or character may be accepted by
the city for treatment, subject to payment therefore
by the industrial concern and subject to such terms
and conditions as might be required by the city.
(Ord. 529 § 1, 1994)

1.3.A.a
Packet Pg. 83
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 5

13.13.170

13.13.170. Swimming Pools.

It shall be unlawful for any person to
discharge the contents of a swimming pool into
sanitary sewer except in the manner specified in
this section. The size of pipe carrying discharge
water shall not be larger than two inches and shall
not be under head to exceed twenty (20) feet. If
the water is discharged by pumping, the rate of
flow shall not exceed one hundred (100) gallons
per minute. Each swimming pool discharging to
a sanitary sewer shall be equipped with an
approved separator to preclude any possibility of
a backflow of sewage into the swimming pool of
piping system. (Ord. 529 § 1, 1994)

13.13.180. Storm Sewers Required.

Storm water and all other unpolluted drainage
shall be discharged to such sewers as are
specifically designated as combined sewers or
storm sewers, or to a natural outlet approved by
the City Engineer. Industrial cooling water or
unpolluted process water may be discharged, upon
approval of the City Engineer to a storm sewer,
combined sewer, or natural outlet. (Ord. 529 § 1,
1994)

13.13.190. Control of Objectionable Wastes.

A. Actions Authorized. If any waters or
wastes are discharged or wasted or are proposed to
be discharged or wasted, to the domestic sewers,
which waters contain the substances or possess the
characteristics enumerated in sections 13.13.030
or this Article, and which in the judgement of the
City Engineer, may have deleterious effect upon
the sewerage works, processes, equipment, or
receiving waters, or which otherwise create a
hazard to life or constitute a public nuisance, the
City Engineer may:

1. Reject the wastes.

2. Require pretreatment to an acceptable
condition for discharge to the domestic sewers.

3. Require control over the quantities and
rates of discharge; and/or

4. Require payment of charges in accordance
with the following schedule or by special
agreement with the city to cover the added cost of
handling and treating the wastes, which charges
are in addition to all other applicable sewer
charges, fees, assessments, or taxes for sewer
service.

B. Rate Schedule. All persons discharging
waste into the sewer system in violation of section

13.13.040 and pursuant to determination by the
City Engineer of the requirement of this
subsection of Section 13.13.190 and provided that
no special agreement has been reached hereunder,
shall pay a service charge to the city for use of
treatment facilities and said service charge shall be
based on the Biochemical Oxygen Demand of the
discharge, and the demand placed on the system,
the volume of such discharge, and such charge
shall be in accordance with rates outline in
Chapter 13.12.020 as amended, Ripon Municipal
Code.

C. Sampling. Provision of sampling of waste
water flow shall be provided at a readily
accessible location near the connection to the
domestic sewer.

D. Pollutant limitations. No person shall
discharge wastewater containing in excess of:

Substance lb./day
Antimony .25
Arsenic .25
Barium 5.00
Beryllium 2.50
Boron 5.00
Cadmium .005
Chromium .25
Copper 1.00
Cyanide .50
Iron 1.50
Lead .25
Manganese .25
Mercury -0-
Molybdenum .025
Nickel 2.50
Selenium .05
Silver .25
Tin 10.00
Vanadium .50
Zinc .40

1.3.A.a
Packet Pg. 84
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 6

13.13.190
E. Monitoring of Discharge. The city or its
agent shall take not less than one sample per
month for determination of analysis of waste to be
paid for by the person charged hereunder, and
which shall show the strength demand factors and
other factors as may be determined by the City
Engineer or its qualified agent. Additional
samples will be taken upon request and payment
therefor by the requesting person.

F. Discharge--Quantity.

1. The quantity of wastewater discharge for
new development shall be limited to the most
restrictive of the following:
a. The property's proportional share of the
serving sewer lines;
b. Maximum average daily flow of five
thousand gallons for each acre of site to be
developed;
c. Maximum daily flow shall not exceed ten
percent of the POTW remaining capacity.

2. If industrial development immediately
adjacent to the proposed development has
developed to a use less than that specified in
subdivision (b) of subsection (1) of this section,
additional capacity may be credited up to a
maximum of ten thousand gallons per acre per
day.

G. Discharge--Excessive. No use shall
increase the use of process water or in any way
attempt to dilute a discharge as a partial or
complete substitute for adequate treatment to
achieve compliance with the limitations of this
chapter or state and federal standards.

H. Discharge--Accidental.

1. Each user shall provide protection from
accidental discharge of prohibited material or
other substances regulated by this chapter.

2. In the case of accidental discharge, it is
the responsibility of the user to immediately
telephone and notify the POTW of the incident.

Failure to notify of an accidental discharge shall
be cause to disconnect service.

I. Violation--Suspension of Service.

1. The city may immediately suspend the
wastewater treatment service and/or an industrial
waste discharge permit of any user when such a
suspension is necessary, in the opinion of the city
engineer in order to stop an actual or threatened
discharge which presents or may present an
imminent or substantial endangerment to the
health or welfare of persons to the environment,
uses interference to the POTW or causes the city
to violate any condition of its discharge permit.

2. Any person notified of a suspension of
wastewater treatment service shall immediately
stop or eliminate the contribution. In the event of
a failure to comply voluntarily with the suspension
order, the City Engineer shall take such steps
deemed necessary including severance to the
sewer connection to prevent or minimize damage
to the POTW or endangerment to any individuals
or the environment.

3. The City Engineer shall reinstate the
industrial waste discharge permit and/or the
wastewater treatment service upon proof of the
elimination of the noncomplying discharge and
payment of any costs incurred by the city to
disconnect the service.

4. A detailed written report describing the
causes of the harmful contribution and the
measures taken to prevent any future occurrence
shall be submitted to the City Engineer within
fifteen days of the date of occurrence.

J. Revocation of permit. Any user who
violates the following conditions of this chapter or
applicable state and federal regulations, is subject
to having their permit revoked in accordance with
Section 13.13.190 (i).

1. Failure to factually report the wastewater
constituents and characteristics of their discharge;

2. Failure to report significant changes in
operations, or wastewater constituents or
characteristics;

3. Refusal of reasonable access to users
premises for purpose of inspection of monitoring;

4. Violations of conditions of the permit.

K. Violation notification. Whenever the City
Engineer finds that user has violated or is violating
this chapter, wastewater contribution permit, or
any prohibition, limitation or requirements
contained in this chapter, the city may serve upon
such person a written notice

1.3.A.a
Packet Pg. 85
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Public Domestic Sanitary Sewers (Ripon 12/94) 223 - 7

13.13.190
stating the nature of the violation. Within thirty
days of the date of notice a plan for correction
thereof shall be submitted to the City Engineer by
the user.

L. Sewage Charge a Lien, Authority to
Disconnect. Each charge or rental levied by, or
pursuant of this Ordinance on property within the
limit of the city, is hereby made a lien upon
corresponding premises served by a connection to
the sewerage system. In the event of failure of
payment of charge as provided herein for sewage
service for property located out of the city, the
secretary, or other authorized and directed to
disconnect such property from the sewage system.

M. Collection Charges: In order to facilitate
the payment of charges made in accordance with
the rate schedule in subsection (B) of this section,
each and every person being so charged shall be
billed for volume based on 80% of water
consumption shown on their last water billing. If
said water billing is for a greater or lesser period
of time than the period being billed for sewer
service, the average daily water consumption for
said water billing period will be used to determine
water consumption for the period of sewer service.

N. Design Approval. If the City Engineer
requires the pretreatment or equalization of waste
flows, the design and installation of the plants and
equipment shall be subject to the review and
approval of the City Engineer, and subject to the
requirements of all applicable codes, ordinances,
and laws.

O. Notice. Notice of violation of Section

13.13.030 shall be given by certified mail to the
person as shown on the last equalized assessment
roll of San Joaquin County for the parcel or
parcels discharging or causing to be discharged
said objectionable waste. Said notice shall inform
said person of violation of said Section 13.13.030
and that they have 15 days from the date of such
notice to contract the City of Ripon to make
arrangements satisfactory to the City Engineer
evidencing the necessary remedial action taken or
to be taken to prevent or control such violation.

Failure to respond will result in the
application of the rate schedule in Subsection (B)
from the date of such notice until the City
Engineer determines compliance with this
Ordinance, as now or hereafter amended. (Ord.
529 § 1, 1994)

13.13.200. Federal Categorical
Pretreatment Standards.

A. Upon the promulgation of federal
categorical pretreatment standards for a particular
industrial subcategory, any federal standard more
stringent than limitations imposed under this
chapter shall immediately supersede the
limitations imposed by this chapter.

B. Federal limitations for maximum of one
day shall be determined by grab samples;
limitation for average daily value for consecutive
days shall be measured by twenty-four-hour
composite samples. (Ord. 529 § 1, 1994)

13.13.210. State Requirements.

State requirements and limitations when
adopted shall apply when they are more stringent
than those in this chapter. (Ord. 529 § 1, 1994)

13.13.220. Inconsistency with Other
Ordinances:

The requirements of this ordinance when
adopted shall apply when they are more stringent
than those in this chapter. (Ord. 529 § 1, 1994)

1.3.A.a
Packet Pg. 86
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 23
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

APPENDIX C
Ripon Sewer and Stormwater Maps

1.3.A.a
Packet Pg. 87
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community Legend
Sewer Main Lines
Sewer Manholes
Lift Stations
Sewer Force Mains . City Limits
Document Path: G:\City Engineer\ENG1\SEWER\Sanitary Sewer Management Plan\2022 Update\Sewer2022.mxd Author: CG Date Saved: 12/22/2022 12:04:33 PM City of Ripon Stormwater System

1.3.A.a
Packet Pg. 88
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community Legend
Storm Main Lines
Storm Manholes
Storm Catch Basins
Storm Laterals . City Limits
Document Path: G:\City Engineer\ENG1\SEWER\Sanitary Sewer Management Plan\2022 Update\StormDrain2022.mxd Author: CG Date Saved: 12/22/2022 11:54:18 AM City of Ripon Stormwater System

1.3.A.a
Packet Pg. 89
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 24
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

APPENDIX D
Overflow Emergency Response Plan

1.3.A.a
Packet Pg. 90
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 1 City of Ripon

SANITARY SEWER OVERFLOW (SSO)

EMERGENCY RESPONSE PLAN
January 2023
1 PURPOSE
The Overflow Emergency Response Plan (ERP) has been established to identify measures required in the event of a Sanitary Sewer Overflow (SSO) within the City of Ripon to protect public health, the environment, to insure proper notification of primary responders, and that regulatory agencies are notified of all SSO in a timely manner.
2 INVESTIGATION OF SSO REPORT
Once an SSO is reported, the Public Works Department shall:
 Immediately investigate the reported SSO.
 Verify and assess the type and extent of the SSO.
 Notify Public Works management of the spill and its assessment. 3 CONTAINMENT OF THE SSO SPILL
After the spill has been verified and assessed, the Public Works Department shall:
 Immediately contain the spill from spreading further.  Isolate storm drain system from the spill or if the spill has found its way into the storm drain system, isolate affected area of storm drain system so that spill does not access the river.
 Secure SSO spill site from public access.

1.3.A.a
Packet Pg. 91
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 2 4 CORRECTION OF CAUSE OF SSO
After the spill has been assessed and contained, the Public Works Department shall determine the cause of the SSO. The most common reasons for SSO are collection system blockages and lift station failures.

The Public Works Department shall take the following corrective action:
 Collection System Blockage:
o Use vacuum/hydro flushing truck to clear blockage. If possible use vacuum equipment to remove excessive solids.
o After the blockage is cleared, check downstream manholes to verify blockage did not relocate downstream.
o Check downstream Lift Station to verify station is operating properly with addition released flow and debris.
 Lift Station Power Failure:
o Use portable emergency generator to provide temporary power until power is restored.
 Lift Station Control System Failure:
o Use hand controls until the automatic control system is restored.  Lift Station Pump Failure:
o Repair or replace defective pump or pumps with spare pumps which are stored at the Public Works Corporation Yard. Portable emergency pump stored at the corporation yard, can also be used until pump can be place into operation. 5 CLEAN UP OF SSO SPILL
After correcting the SSO (or at the same time if possible), the Public Works Department shall cleanup the SSO spill in lines with the following procedures:
 Clean up all raw sewage with vacuum equipment.
 Pressure wash affected area of street, curb/gutter and storm drain system.  Disinfect affected areas, street, curb/gutter and storm drain system with chlorine water solution.
 All raw sewage; wash down, water and disinfect solution shall be collected by using vacuum equipment and delivered to the City of Ripon wastewater treatment plant for proper disposal.
 All soil affected by the SSO will be removed and delivered to the City of Ripon wastewater treatment plant for proper disposal.
 Biological sampling shall be performed on the affected areas of the storm drain system to ensure that it has effectively been clean.

1.3.A.a
Packet Pg. 92
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 3 6 NOTIFICATION REQUIREMENTS
There are three categories of SSO which have varying reporting requirements. The three categories are defined as shown in Table 1.

Table 1 – Spill Categories and Definitions
The Public Works Director or his designee shall report the spill to the proper outside agencies. Agencies to be notified are depended on the Category of spill as shown in Table 2. All occurrences of SSO shall be reported on the CIWQS Online SSO Database. If no SSO occurs in a given month, than a no-spill certification shall be submitted. Section 8 includes optional worksheets provided by the California Waterboard to assist with spill reporting.

1.3.A.a
Packet Pg. 93
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 4 Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements

1.3.A.a
Packet Pg. 94
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 5 7 SSO TRAINING
To assure that the Public Works Maintenance Employees are aware of required SSO spill procedures all Public Works Maintenance Employees will be provide with annual training on SSO Emergency Response Plan (ERP), SSO spill containment technics, and clean up procedures.

Training records are maintained at the Public Works office.

1.3.A.a
Packet Pg. 95
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 6 8 SSO WORKSHEETS FROM THE CALIFORNIA WATERBOARD

1.3.A.a
Packet Pg. 96
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 36 2.6.7 Attachments

2.6.7.1 Sample Field Report

REPORTED BY
Call Address:

On Service Request _______________________________________________ (SR #____________________) Caller Name: ______________________________________ Phone: _________________ ______________ Receipt of Call: Date: ______/_____/_____ Time: _______:_______ AM PM Call Received By:
__________________
Call Dispatch: _______/_______/_______ Time:________:________ AM PM Assigned To:
________________________
USD Arrival Time: Date: ________/________/________ Time:_________:_______ AM PM

SPILL START TIME NOTES

Caller Interview: Where did you see sewage spill from? From: Manhole Inside Building C/O Wet well/Lift station Other____________________________________________ Time Caller noticed spill: _________:_________ AM PM Date: _________/__________/__________ Comments:
____________________________________________________________________________________ ____________________________________________________________________________________ Last time Caller observed NO Spill occurring: __________:__________ AM PM Date:
_________/________/________
Comments:
____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ SSO End Time __________:__________ AM PM Date: _________/________/_________ Other Comments regarding spill start time:

1.3.A.a
Packet Pg. 97
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 37 _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

SPILL LOCATION
Observed: Spill from: Manhole ID______________ Lift Station ID _______________________ Clean Out Address
____________________________________________________________________________________ Comments:
____________________________________________________________________________________ Building Address
____________________________________________________________________________________ Comments:
____________________________________________________________________________________ Spill Destination: Building Paved Surface Storm Sys Curb/Gutter Unpaved Surface Water
If you answered no to both questions above, was it ≥ 1,000 gallons? _____ Yes _____ No If yes, the SSO is a Category 2. If NO, the SSO is a Category 3.

Answer these questions:
#1 – Was there a discharge to surface water or a drainage channel that is tributary to surface water? _____ Yes _____ No #2 - Was there a discharge to a storm drain pipe that was “NOT” fully captured & returned to the sanitary sewer system? _____ Yes ______No

1.3.A.a
Packet Pg. 98
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 38 SPILL VOLUME WORKSHEET
The purpose of this worksheet is to capture the data and method(s) used in estimating the volume of an SSO. Since there are many variables and often unknown values involved, this calculation is just an estimate.

Additionally, it is useful to use more than one method, if possible, to validate your estimate.

The following methods and tools are the approved methods in the SOP CS-103 SSO Response. Check all methods and tools that you used:
 Eyeball Estimate Method
 Measured Volume Method
 Duration and Flow Rate Method (Account for diurnal flow pattern for long duration)  USD SSO Flow Rate Estimating Tool
 Other (explain) i.e.; estimated daily use per capita upstream or meter @ Pump Station. ___________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________ Eyeball Estimate Method- Imagine a bucket(s) or barrel(s) of water tipped over.

Size of bucket(s) or
barrel(s)
How many of this
Size?
Multiplier Total Volume
Estimated
1 gal. water jug X 1
5 gal. bucket X 5
32 gal. trash can X 32
55 gal drum X 55
Total Volume Estimated
Using Eyeball Method

1.3.A.a
Packet Pg. 99
Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) 39 Measured Volume Method (this may take several calculation as may have to break down the odd shaped spill to rectangles, circles, and polygons) It is important when guessing depth to measure, if possible in several locations and use an average depth. Use the SSO Volume Estimate by Area Work Sheet , if necessary, to sketch the shapes and show your work.

1. Draw a sketch of the spill SSO Volume Estimate by Area Work Sheet, or use a photo copy of USD block book to draw on and attach it.

2. Draw shapes and dimensions used on your sketch

3. Use correct formula for various shapes
Rectangle L x W x D
Circle 3.14 x R² x D
Polygons see reference chart Show formula used
Duration and Flow Rate Method worksheet:

Start Date and Time 1.

End Date and time 2.

Total time elapsed of SSO event (subtract line
1 from line 2. Show time in minutes)

3. Average flow rate GPM (account for diurnal
pattern)

4. Total volume estimate using duration and flow
rate method (Line 3 x Line 4)

5. 1.3.A.a
Packet Pg. 100 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update)

CAUSE OF SPILL
Spill Cause: Roots Grease Debris Vandalism Lift Station Fail Other _____________ Spill cause to be determined by CCTV inspection (Attach TV Report to this form) Final Cause Determination:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Follow-up or Corrective Action Taken:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________

SPILL CONTAINMENT
Containment Implemented:___________:__________ AM PM Date: _________/_______/________ Containment Measures: Plugged Storm Drain Washed Down Vacuum Up Water/Sewage Other Measures: _____________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

1.3.A.a
Packet Pg. 101 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update)

CLEAN UP
Clean Up Begin: ________:________ AM PM Date: _______/______/________ Clean Up Complete: ________:________ AM PM Date: _______/______/________ Describe Clean Up Operations:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ __________________Gallons – Estimate Volume of Spill Recovered (do not count wash down water)

OTHER IMPORTANT MILESTONES
Contacted Supervisor: _____:_____ AM PM Date: _______/______/___________ Requested Additional EE’s/Equip:_____:_____ AM PM Date: _______/______/___________ Requested Additional EE’s/Equip:_____:_____ AM PM Date: _______/______/___________ Requested Additional EE’s/Equip:_____:_____ AM PM Date: _______/______/___________ Departure Time: _____:_____ AM PM Date: _______/______/___________ _________________________ _____:_____ AM PM Date: _______/______/___________ _________________________ _____:_____ AM PM Date: _______/______/___________ ________________________ _____:_____ AM PM Date: _______/______/____________

1.3.A.a
Packet Pg. 102 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update)

REPORTING
Report to Cal-EMA: Date:______ ___:___ AM PM (Cat.1 Only) (800) 852-7550 By: _____________ Control Number provided by Cal-OES: ______________________________________________ Name of Person Contacted: ________________________________ or Left Message:

Report to _____ Date:__________ ____:_____ AM PM Phone: 668-4200 By: _________________ Name of Person Contacted: ________________________________ or Left Message:

Notes:

1.3.A.a
Packet Pg. 103 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Response Crew: _____________________, ______________________, _____________________ _____________________, _______________________, ______________________

1.3.A.a
Packet Pg. 104 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 2 ends

44 2.6.7.2 SSO Volume by Area Estimation Work Sheet
Surface: Asphalt Concrete Dirt Landscape Inside Building Other _______________ (Draw / Sketch outline of Spill ‘Footprint’ and attach photos) ~~ Breakdown the ‘Footprint’ into Recognizable Shapes and Determine Dimensions of Each Shape ~~ Area #1_______________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #2_______________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #3_______________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #4________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #5________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____

1.3.A.a
Packet Pg. 105 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 2 ends

45 Area #6________________________________________________________________ % Wet _______ Stain. Depth1_____ Depth2 _____ Depth3 _____ Depth4 _____ Depth5 _____ Depth6 _____ Area #1 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #2 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #3 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #4 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #5 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Area #6 Square Feet: ______________ x % Wet _______ = ____________ Sq/Ft Ave Depth: ______________ Concrete 0.0026’ Asphalt 0.0013’ Volume: ________________ Cu/Ft
Total Volume:
#1 ________, #2 ________, #3 ________, #4 ________, #5 ________, #6 ________ = _________ *cu ft _________ *cu ft x 7.48 gallons = _____________ gallons Spilled.

1.3.A.a
Packet Pg. 106 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 3 ends

46 CONVERSIONS
** To convert inches into feet: Divide the inches by 12.

Example: 27” / 12 = 2.25’
Or Use Chart A
Example: 1 ¾” = ?
1” (0.08’) + ¾” (0.06’) = 0.14’
** One Cubic Foot = 7.48 gallons of liquid.

Chart A
Conversion:

Inches to Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’
6” = 0.50’
7” = 0.58’
8” = 0.67’
9” = 0.75’
10” = 0.83’
11” = 0.92’
12” = 1.00’

1.3.A.a
Packet Pg. 107 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 4 ends

47 GEOMETRY
For the purposes of this work sheet, the unit of measurement will be in feet for formula examples.

Area is two-dimensional - represented in square feet. (Length x Width) Volume is three-dimensional - represented in cubic feet. (Length x Width x depth) or (Diameter Squared) D2 x 0.785 x depth.

A Note about Depth
Wet Stain on a Concrete Surface - For a stain on concrete, use 0.0026’. This number is 1/32” converted to feet. For a stain on asphalt use 0.0013’ (1/64”). These were determined to be a reasonable depth to use on the respective surfaces through a process of trial and error by SPUD staff. A known amount of water (one gallon) was poured onto both asphalt and concrete surfaces. Once the Area was determined as accurately as possible, different depths were used to determine the volume of the wetted footprint until the formula produced a result that (closely) matched the one gallon spilled. 1/32” was the most consistently accurate depth on concrete and 1/64” for asphalt. This process was repeated several times.

Sewage “Ponding” or Contained – Measure actual depth of standing sewage whenever possible. When depth varies, measure several (representative) points, determine the average and use that number in your formula to determine volume.

Area/Volume Formulas
Area is two dimensional and is represented as Square Feet (Sq. Ft.) Volume is three dimensional and is represented as Cubic Feet (Cu. Ft.) One Cubic Foot = 7.48 gallons

1.3.A.a
Packet Pg. 108 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 5 ends

48 AREA/VOLUME OF A RECTANGLE OR SQUARE
Formula: Length x Width x Depth = Volume in Cubic Feet

Depth = 1 ¾”
Length (25’) x Width (12’) x Depth (0.14’)
25’ x 12’ x 0.14’ = 42 Cubic Feet.

Now the Volume in Cubic Feet is known.

There are 7.48 Gallons in one Cubic Foot
So, 42 Cubic Feet x 7.48 gallons/cubic feet = 314 Gallons 12’
25’
Chart A
Conversion:

1.3.A.a
Packet Pg. 109 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 6 ends

49 AREA/VOLUME OF A RIGHT TRIANGLE
Base x Height x 0.5 x Depth = Volume in Cubic Feet

Depth = 5/8”
Base (45’) x Height (10’) x 0.5 x Depth (.05’) x 7.48 gallons/cubic foot = 84 gallons For Isosceles Triangles (two sides are equal lengths),
Break it down into two Right Triangles and compute area as you would for the Right Triangle above.
10’
45’
Chart A
Conversion:

Inches to Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
5” = 0.42’

1.3.A.a
Packet Pg. 110 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 7 ends

50 AREA/VOLUME OF A CIRCLE/CYLINDER
Diameter Squared x 0.785 x Depth = Volume in cubic feet.

Diameter = Any straight line segment that passes through the center of a circle.

For our purposes, it is the measurement across the widest part of a circle.

D2 x 0.785 x depth = Volume in cubic feet
Example:
27’ x 27’ x 0.785 x 0.03 = 17.17 cubic feet

17.17 cubic feet x 7.48 gallons/cubic feet = 128 gallons Diameter = 27’
Depth = 3/8”
Chart - A
Conversion:

Inches to Feet
1/8” = 0.01’
1/4” = 0.02’
3/8” = 0.03’
1/2” = 0.04’
5/8” = 0.05’
3/4” = 0.06’
7/8” = 0.07’
1” = 0.08’
2” = 0.17’
3” = 0.25’
4” = 0.33’
D2 x 0.785 x d

1.3.A.a
Packet Pg. 111 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 9 ends

51 Find the geometric shapes within the shape. If this was the shape of your spill, break it down, as best you can, with the shapes we know.

If the spill depth is of varying depths, take several
measurements at different depths and find the average.

1. Determine the volumes of each shape.

In this example, after the volume of the circle is
determined, multiply it by 55% (+/-) so that the
overlap area won’t be counted twice.

2. Add all the volumes to determine total spill
volume.

1.3.A.a
Packet Pg. 112 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 9 ends

52 2”

1.5”

1.25”
1”
1" 0.75”

0.5”

0.25”
2” + 1.5” + 1.25” + 1” + 1” + 0.75” + 0.5” + 0.25” = 8.25”

8.25” / 8 measurements = 1.03”
Average Depth = 1.03”

1.3.A.a
Packet Pg. 113 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) SSO Volume by Area Estimation Work Sheet

Page 9 ends

53 2” + 1.5” + 1.25” + 3” + 5” + 1.25” = 14.0”

14.0” / 6 measurements = 2.33”
Average Depth = 2.33” (0.194’)
2”

1.5”

1.25”
3”
5”

1.25”
Step 1
If the spill affects a dry,
unimproved area such as a
field or dirt parking lot,
determine the Area of the
wetted ground in the same
manner as you would on a hard
surface. Using a round-point
shovel, dig down into the soil
until you find dry soil. Do this
in several locations within the
wetted area and measure the
depth of the wet soil. Average
the measurement/thickness of
the wet soil and determine the
average depth of the wet soil.

Step 2
Take a Test Sample

NOTE: This can be used in a (Dry) dirt or
grassy area that is not regularly irrigated
like a field or a dirt parking lot.

Wet weather would make this method
ineffective.

EXAMPLE:

If the Area of the spill was determined to be 128 Sq/Ft and the average depth of the wet soil is 2.33 inches:
128 Sq/Ft x 0.194’ = 24.83 Cu/Ft

24.83 Cu/Ft x 7.48 Gals/Cu/Ft = 185.74 gallons
185.74 x 18% = 33 Gallons (water in soil)

1.3.A.a
Packet Pg. 114 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) Sewer System Management Plan City of Ripon
03/14/2023 25
G:\City Engineer\ENG1\SEWER\Sewer System Management Plan (SSMP)\2023 Update\Documents\SSMP March 2023.docx

APPENDIX E
SSMP Adoption Resolution

1.3.A.a
Packet Pg. 115 Attachment: SSMP March 2023 (23-12 : 2023 Sewer System Management Plan Update) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 03/14/2023
Subject: Audit Engagement Letters
RECOMMENDED ACTION:

Approve and authorize the Mayor and City Administrator to sign the engagement letters with Price Paige & Company to perform the annual audits of the City of Ripon Financial Statements and the Money Purchase Thrift Pension Plan for the year ending June 30, 2023 in the amount of $59,580.00.

BACKGROUND:

Price Paige & Company of Clovis, CA, has been performing the annual audits of the City of Ripon Financial Statements and the Money Purchase Thrift Pension Plan since fiscal year ended June 30, 2015. Staff has requested an engagement letter to continue to provide auditing services for the fiscal year ending June 30, 2023.

DISCUSSION:

The attached engagement letters are for the audits of the City Financial Statement, the filing of required State Controller Reports, and audit of the Money Purchase Thrift Pension Plan.

Proposed costs for fiscal year ending June 30, 2023 compared to fiscal year ending June 30, 2022 are in Table 1 below. There is a proposed 3.8% increase for FYE 6/30/2023, however, there was no increase in the prior year.

Table 1:

FYE 6/30/2023 FYE 6/30/2022 Percent Increase
Annual Financial Statement Audit $37,000 $35,308
Single Audit Report $5,700 $5,460
State Controller’s Reports $7,830 $7,830
Total $50,530 $48,598
Money Purchase Thrift Pension Plan Audit $9,050 $8,788
Grand Total $59,580 $57,386 3.8%

1.4.A
Packet Pg. 116

FISCAL IMPACT:

The audit will be paid for from the following funding sources:

General Operating Fund $41,280
Water Operating Fund $4,500
Garbage Operating Fund $2,800
Sewer Operating Fund $3,000
Street & Roads Operating Fund $6,500
Transit Operating Fund $1,500
Grand Total $59,580
Attachments:

1. RIPON Audit Engagement Letter SA 2023 (Unsigned)

2. RIPON Consulting SCO Engagement Letter 2023 (Unsigned)

3. RIPON Pension Audit Engagement Letter 2023 (Unsigned)

1.4.A
Packet Pg. 117
March 3, 2023
Michael Restuccia, Mayor
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
We are pleased to confirm our understanding of the services we are to provide for the City of Ripon, California (the City) for the year ending June 30, 2023.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the year ending June 30, 2023. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements. 1) Schedule of Expenditures of Federal Awards
2) Combining and Individual Fund Statements
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with the modified cash basis of accounting, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of

1.4.A.a
Packet Pg. 118 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 2 ends

2023
RIPON
assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
 Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

1.4.A.a
Packet Pg. 119 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 3 ends

2023
RIPON
Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the City in conformity with the modified cash basis of accounting and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with all nonaudit services we provide. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls

1.4.A.a
Packet Pg. 120 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 4 ends

2023
RIPON
over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report.

Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with the modified cash basis of accounting. You agree to include our report on the supplementary

1.4.A.a
Packet Pg. 121 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 5 ends

2023
RIPON
information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with the modified cash basis of accounting; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with the modified cash basis of accounting; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the City, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the City may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of confidential client information to third-party service providers during this engagement.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations and we request and will locate any documents selected by us for testing.

We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel. We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

1.4.A.a
Packet Pg. 122 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 6 ends

2023
RIPON
The audit documentation for this engagement is the property of Price Paige & Company and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to your cognizant agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Price Paige & Company personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of seven years after the report release date.

Fausto Hinojosa, CPA, CFE is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. To ensure that Price Paige & Company’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel.

Our fees for the City’s fiscal year ending June 30, 2023 are as follows:

Annual Financial Statement Audit $ 37,000
Single Audit Report (if required) * 5,700
Total $ 42,700
* The fee estimate for the single audit is for one major program. If there is more than one major program, there will be an additional fee of $5,000 for each program.

Our fee estimates are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you before we incur the additional costs. Our fees for these services will be billed at the hourly billing rates for the individual involved, plus out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred.

If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.

All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN THE

EVENT OF A DISPUTE OVER FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT

TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the Honorable Mayor and City Council of the City of Ripon. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

1.4.A.a
Packet Pg. 123 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 7 ends

2023
RIPON
The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please return a signed copy to us via email or regular mail at your earliest convenience.

Very truly yours,
Fausto Hinojosa, CPA, CFE
Price Paige & Company
- - - - -
RESPONSE:

This letter correctly sets forth the understanding of the the City of Ripon, California.

Management Signature Title Date

Governance Signature Title Date

1.4.A.a
Packet Pg. 124 Attachment: RIPON Audit Engagement Letter SA 2023 (Unsigned) (3783 : Audit Engagement Letters)

March 3, 2023
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
Dear Lisa:

This letter confirms the engagement of Price Paige & Company by the City of Ripon, California (the City) for professional consulting services as described below.

We will prepare the annual reports (City, Transit, Sewer, Streets and Pension) of financial transactions for the City for the year ended June 30, 2023.

All workpapers or other documents used by us during this engagement will be maintained in segregated files, and such originals and all copies will be returned to you upon the completion of our engagement.

You agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

Engagement Administration, Fees and Other
We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel.

We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.

1.4.A.b
Packet Pg. 125 Attachment: RIPON Consulting SCO Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023

Page 2 ends

2023
RIPON
It is our policy to keep records related to this engagement for a minimum of seven years after the report release date.

Our fees for the professional consulting services to assist the City for the year ending June 30, 2023 are $7,830.

Our fees are based on expected hours required to perform the service at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your consulting engagement. Our billing rates are reviewed annually and, where appropriate, adjusted for any increases due to inflation and other factors. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred. Our fee estimate is based on anticipated cooperation from your personnel and assumption that unexpected circumstances will not be encountered. If significant time is necessary, we will discuss it with you before we incur additional costs. The fees for these services will be billed at the hourly billing rate for the individual involved, plus out-of-pocket expenses.

OVER FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE

DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

If information becomes known that would make our continued involvement in this engagement inappropriate, or parties involved change, we reserve the right to withdraw from this engagement. In addition, we will refuse to perform any requested act that we deem a violation of law, public policy, or our professional ethical standards, and may, as a result, withdraw from the engagement without penalty. In no event will our firm be liable for incidental or consequential damages resulting from our performance on this engagement, even if we have been advised of the possibility of such damages.

If these terms are in accordance with your understanding and meet with your approval, please return a signed copy via email or regular mail at your earliest convenience. This agreement will become effective when you return the signed copy to us.

If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to describe these revisions in an addendum to this letter.

Sincerely,
Joshua Giosa, CPA
Price Paige & Company
- - - - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Ripon, California.

Management Signature Title Date

1.4.A.b
Packet Pg. 126 Attachment: RIPON Consulting SCO Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2023
Michael Restuccia, Mayor
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
Audit Scope and Objectives
We will audit the financial statements, and the disclosures, which collectively comprise the basic financial statements of the City of Ripon Money Purchase Thrift Pension Plan (the Plan) as of and for the year ending June 30, 2023 Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the Plan’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Plan’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements.

Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit.

1.4.A.c
Packet Pg. 127 Attachment: RIPON Pension Audit Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2022

Page 2 ends

2023
RIPON
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

Our audit of the financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control.

An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards.

We have identified the following significant risks of material misstatement as part of our audit planning:
 Management override of controls
 Improper revenue recognition due to fraud
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Plan’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.

Other Services
We will assist in preparing the financial statements of the Plan in conformity with accounting principles generally accepted in the United States of America based on information provided by you. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America with the oversight of those charged with governance.

Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it

1.4.A.c
Packet Pg. 128 Attachment: RIPON Pension Audit Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2022

Page 3 ends

2023
RIPON
necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the Plan, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the Plan may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel.

The audit documentation for this engagement is the property of Price Paige & Company and constitutes confidential information.

However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to your cognizant agency or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Price Paige & Company personnel.

Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties or its designee. The parties or its designee may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for these engagements will be retained for a minimum of seven years after the report release date.

Fausto Hinojosa, CPA, CFE is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. To ensure that Price Paige & Company’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel.

Our fee for the June 30, 2023 audit of the City of Ripon Money Purchase Pension Plan is not expected to exceed $9,050. This fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you before we incur the additional costs. Our fees for these services will be billed at the hourly billing rates for the individual involved, plus out-of1.4.A.c Packet Pg. 129 Attachment: RIPON Pension Audit Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) March 3, 2022

Page 4 ends

2023
RIPON
pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We will issue a monthly billing statement for the work completed in that month.

Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred.

CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE DECIDED IN A

COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

Reporting
We will issue a written report upon completion of our audit of the Plan’s financial statements. Our report will be addressed to the Honorable Mayor and City Council of the of the City of Ripon Money Purchase Thrift Pension Plan. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasisof-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement.

We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please return a signed copy to us via email or regular mail at your earliest convenience.

Very truly yours,
Fausto Hinojosa, CPA, CFE
Price Paige & Company
- - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Ripon Money Purchase Thrift Pension Plan.

Management Signature Title Date

Governance Signature Title Date

1.4.A.c
Packet Pg. 130 Attachment: RIPON Pension Audit Engagement Letter 2023 (Unsigned) (3783 : Audit Engagement Letters) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 03/14/2023
Subject: Leadership Training
RECOMMENDED ACTION:

Approve and authorize staff to move forward with the Leadership 201 course with GR Martin Learning and Development Solutions in the not to exceed amount of $22,230 for up to ten (10) City employees.

BACKGROUND:

The City has experienced the positive benefits of promoting employees within the organization to supervisor and department head positions. In addition to employees gaining the skills and knowledge that is required to move into positions of increased responsibility, it is important they also have leadership skills.

DISCUSSION/ANALYSIS:

A professor from the University of the Pacific is offering local municipalities a leadership course. This course will cover basic concepts of leadership along with more advanced concepts that will shape participant’s own leadership style. The course will also include class exercises, discussions, and reflective exercises that participants can apply to their respective situations, now and in the future as they move into roles with increased responsibility. Attached is a description of the modules that will be covered as part of this course.

The course will be four 6-hour sessions that will be held in the City of Ripon and offered to all full-time employees. Any employee interested will be asked to submit a request to their department head. I will meet with all the department heads to determine the attendees, which will be limited to 10 individuals for the first leadership course.

FISCAL IMPACT:

The cost of the Leadership 201 course is $22,230 and will be funded from the COVID-19 relief funds.

1.4.B
Packet Pg. 131
Attachments:

1. Leadership 201 Course Description

1.4.B
Packet Pg. 132
Leadership 201 Course Description – 24 Hours – 2.4 CEUs Leadership 201 is Learning and Development course, good for high-level managers, emerging leaders, and even followers. There is an optional tech-based focus, and/or public agency focus. We cover all the basics of leadership before quickly moving into higher material. A foundation in “Self-Awareness and Professional Effectiveness” serves as a pivotal foundation for the entire rest of the class, helping participants to shape their own leadership style. It differs from “trainings” in that there is a steady stream of concepts and ideas, blended together with class exercises, discussions, and reflective exercises that participants can apply to their respective situations. Participants will walk away from the class:
✓ Understand much better why people do the things they do, and how leaders can harness this. ✓ Knowing all the most salient points from the top leadership books. ✓ Ready to practice many more related skills not typically included in “trainings.” (E.g., transformational leadership theories, EQ applications, striking the right balance.) Modules

1. Self-Awareness and Professional Effectiveness

1.1. Who Are You? – Understanding your foundation and what you can build upon.

1.2. Character - The most widely discussed topic in leadership books.

1.3. Self-Agency - Understanding your responsibility and levels of growing your autonomy.

1.4. Response-ability - Pushing the limits of behavior modification.

1.5. Productivity with Proactivity - Learning better how to think ahead and act.

1.6. Professional Development - Best practices toward increasing capacity.

2. CInterpersonal Relations

2.1. Interdependence - Harnessing the power of company culture.

2.2. Emotional Intelligence - Biggest complaint about leaders?

2.3. Conflict Management - Listening skills and strategic approaches.

2.4. Win-Win-Win – The ultimate goal.

3. The Art of Management

3.1. Talent Acquisition - The hardest and most important thing you ever do?

3.2. Supervisory Skills - How to support and nurture.

3.3. Personnel Evaluations - Growing talent, while moving away from terroristic practices.

3.4. Running Effective Meetings - Maybe all companies’ biggest time waster?

3.5. Effective Decision-Making – Wisdom, expediency, effectiveness.

3.6. The Art of Delegation - How to “delegate authority with responsibility.”

4. Visionary and Inspirational Leadership

4.1. “Great Leaders…” - Inspirational and provocative listing of quotes.

4.2. Leadership Styles - Fine-tuning your own situational style. Most transformational?

4.3. Leaders as Visionaries - Perhaps the most defining difference between a leader and a manager.

4.4. The Responsibility to Inspire - Not as hard as you might think. Or maybe harder?

4.5. Building Trust - Most common word in leadership literature.

4.6. Teamwork - Starting to tie everything together.

4.7. Creating Synergy! - The ultimate prize. The collective zone.

Professor’s Credentials: Dr. Gary Martin completed a Bachelor’s, Master’s, and Doctorate in Psychology, Counseling, and Education Management, all foundational for leadership. His leadership experience is vast, including serving in the Dean’s Office at UOP for 23 years, followed by directing L&D at Clark Pacific for three years.

His research and teaching areas included Professional Practice and Professional Ethics. [email protected]
209.471.7154

1.4.B.a
Packet Pg. 133 Attachment: Leadership 201 Course Description (3773 : Leadership Training) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: James Pease, Public Works Director
Date: 03/14/2023
Subject: Resourceability
RECOMMENDED ACTION:

Approve and authorize the Mayor to sign the Professional Services Agreement with Resourceability in the not to exceed amount of $10,000 to assist in complying with current and future Cal Recycle regulatory requirements (funding source: Garbage Enterprise Operating Fund).

BACKGROUND:

At the November 10, 2020 City Council meeting, Council approved the General Services Agreement with Halpin Compliance Solutions for an amount of $10,000. Over the past two years Halpin Compliance Solutions has provided valuable assistance to staff with compliance for the Cal Recycle regulatory requirements outlined below.

The City of Ripon along with all jurisdictions in California, are subject to several California solid waste laws, four major pieces of legislation make up the majority of the regulations that affect the City, local residents and local businesses including AB 939, AB 341, AB1826 and SB1383.

AB 939 established the "California Integrated Waste Management Act (IWMA) of 1989." Established an integrated waste management hierarchy to guide the California Integrated Waste Management Board and local agencies in implementation, in order of priority: (1) source reduction, (2) recycling and composting, and (3) environmentally safe transformation and land disposal. Included the following major provisions that affect the City:
• Integrated Waste Management Planning - Incorporated the Integrated Waste Management Plan (IWMP). Required each city, by 7/1/91, to prepare, adopt and submit a Source Reduction and Recycling Element (SRRE) to the county which includes the following components: waste characterization; source reduction; recycling; composting;

1.4.C
Packet Pg. 134
solid waste facility capacity; education and public information; funding; special waste (asbestos, sewage sludge, etc.); and household hazardous waste. • Waste Diversion Mandates - Required each city or county plan to include an implementation schedule which shows: diversion of 25 percent of all solid waste from landfill or transformation facilities by January 1, 1995 through source reduction, recycling, and composting activities; and, diversion of 50 percent of all solid waste by January 1, 2000 through source reduction, recycling, and composting activities.

AB 341 Mandatory Commercial Recycling - Requiring businesses to recycle depending on the amount of waste they generate per week. Local jurisdiction required to implement a commercial solid waste recycling program that consists of education, outreach and monitoring of businesses in an effort to divert commercial solid waste from businesses. Each jurisdiction must summarize the program compliance and submit annual reports to the State, which are then reviewed by Cal Recycle staff for review and approval.

AB 1826 Mandatory Commercial Organics Waste Recycling - Requiring businesses to recycle organic waste on and after April 1, 2016, depending on the amount of waste they generate per week. This law also required that on and after January 1, 2016, local jurisdictions across the state implement an organic waste recycling program to divert organic waste generated by businesses, including multifamily residential dwellings that consist of five or more units (multifamily dwellings are not required to have a food waste diversion program). Organic waste for the purposes of AB 1826, means food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper waste that is mixed in with food waste.

SB 1383 Short Lived Climate Pollutants (SLCP): Organic Waste Methane Emissions Reductions - Establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants in various sectors of California's economy. Established a target of a 50 percent organics disposal reduction by 2020 and a 75 percent reduction by 2025 using 2014 as the baseline. The law grants Cal Recycle the regulatory authority required to achieve the organic waste disposal reduction targets and establishes an additional target that not less than 20 percent of currently disposed edible food is recovered for human consumption by 2025. The SLCP regulations are very restrictive and include most sectors such as residential, commercial businesses, commercial food generators, schools, industrial and government entities. In January of 2022 Ripon adopted enforceable ordinances that are consistent with the requirements of the SLCP regulations to mandate compliance from organic waste generators, haulers and other entities. SB 1383 requires each resident and business subscribe to an organic waste collection service that either source separates the waste (separate bins), or transports all unsegregated waste to a facility that recovers 75 percent of the organic content collected from the system.

DISCUSSION/ANALYSIS:

The previous contract with Halpin Compliance Solutions has expired and the company has since changed their name to Resourceability. Resourceability has expertise with regulatory compliance of solid waste and recycling requirements in California and is currently providing professional services for several nearby cities.

1.4.C
Packet Pg. 135
The primary role of Resourceability moving forward will be to support staff in developing work plans and guides as necessary to achieve compliance with CalRecycle. These plans will provide an outline for our newly hired Regulatory Compliance Specialist in order to implement the various aspects of our recycling requirements.

FISCAL IMPACT:

Due to the company name change a new Professional Services Agreement is being proposed rather than an amendment. The attached Professional Services Agreement with Resourceabilty includes a proposal outlining the tasks as Exhibit A. The cost to complete the work within the proposal is for a not-to-exceed amount of $10,000, which will be funded through the Garbage Operating Fund.

Attachments:

1. PSA - Resourceability

1.4.C
Packet Pg. 136
Professional Services Agreement - Page 1 of 7
Recycling Compliance Support
Resourceability

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF RIPON AND

RESOURCEABILITY
This Agreement for Professional Services (“Agreement”) is entered into on, March 14, 2023 (the “Effective Date”) between the City of Ripon, a California municipal corporation (“City”) and Resourceability (“Consultant”), (together sometimes referred to as the “Parties”).

Section 1. SERVICES. In accordance with the terms and conditions set forth in this Agreement, Consultant agrees to perform all services described in the Consultant’s Scope of Services attached hereto as Exhibit A. In the event of a conflict in or inconsistency between the terms of this Agreement and said scope of services, this Agreement shall prevail.

1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Consultant completes the work described in said scope of work, or no later than two (2) years from the date this Agreement was signed by City, which ever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein. Notwithstanding the foregoing,

1.2 Standard of Performance. Consultant shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services in connection with this Agreement.

1.4 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services satisfactorily completed as of the date that written notice of termination is received by consultant; City, however, may condition payment of such compensation upon Consultant delivering to City documents and records identified in Section 8.1 of this Agreement.

Section 2. COMPENSATION.

City hereby agrees to pay Consultant an amount NOT TO EXCEED $10,000 for all work described within the Cost Proposal set forth in Exhibit A and made a part of this Agreement.

2.1 Invoices. Consultant shall submit invoices as necessary during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.

2.2 Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred.

2.3 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.4.C.a
Packet Pg. 137 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 2 of 7
Recycling Compliance Support
Resourceability
Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement. (Rev 3/18)

3.1 General Liability. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.

Consultant’s general liability policies shall be primary and non-contributory, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction contracts, an endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required.

3.2 Workers’ Compensation. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

3.3 Auto Liability. Consultant shall provide auto liability coverage for owned, nonowned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than one million dollars ($1,000,000) per accident. If Consultant owns no vehicles, this requirement may be met through a nonowned auto endorsement to the CGL policy.

3.4 Professional Liability. Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

3.5 All Policies Requirements.

3.5.1 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) certified policy endorsements to the general liability policy adding the City of Ripon as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or (3) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 3.

1.4.C.a
Packet Pg. 138 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 3 of 7
Recycling Compliance Support
Resourceability

3.5.2 Notice of Reduction in or Cancellation of Coverage. A copy of the cancellation provisions must be attached to all insurance obtained in accordance with this Agreement.

Section 4. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. (Rev 3/18)

4.1 Indemnity for Professional Liability: When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including legal counsel’s fees and costs but only to the extent the Consultant (and its Subconsultants), are responsible for such damages, liabilities and costs on a comparative basis of fault between the Consultant (and its Subconsultants) and the City in the performance of professional services under this agreement.

4.2 Indemnity for Other Than Professional Liability: Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend, and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or City for which Consultant is legally liable, including, but not limited to officers, agents, employees, or subcontractors of Consultant.

Section 5. STATUS OF CONSULTANT.

5.1 Independent Consultant. At all times during the term of this Agreement, Consultant shall be an independent Consultant and shall not be an employee of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.

Section 6. LEGAL REQUIREMENTS.

6.1 Governing Law. The laws of the State of California shall govern this Agreement.

6.2 Compliance with Applicable Laws. Consultant and any sub-Consultants shall comply with all laws applicable to the performance of the work in connection with this Agreement.

6.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any sub-Consultants have all licenses, permits, qualifications, and approvals of whatsoever nature, that are legally required to practice their respective professions.

1.4.C.a
Packet Pg. 139 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 4 of 7
Recycling Compliance Support
Resourceability

6.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, sub-Consultant, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

6.5 Work Requiring Payment of Prevailing Wages. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement.

Section 7. MODIFICATION.

7.1 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

7.2 Assignment and Subcontracting. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the sub-Consultants noted in the proposal, without prior written approval of the City.

7.3 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

7.4 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

7.4.1 Immediately terminate the Agreement;

7.4.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant in accordance with this Agreement;

7.4.3 Retain a different Consultant to complete the work described in said scope of work not finished by Consultant; or

7.4.4 Charge Consultant for City's excess cost of completion of the unfinished work described in Exhibit A, if any. City's excess costs shall be reimbursed by Consultant where City's reasonable cost of completion paid to another qualified new consultant exceeds the amount City would have paid to Consultant pursuant to Section 2 absent the material breach; provided, however that any such excess cost reimbursement shall not exceed 25% of Consultant's quoted price for any unfinished task. Thus, by way of example, if following a material breach by Consultant a specific task which is budgeted at

1.4.C.a
Packet Pg. 140 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 5 of 7
Recycling Compliance Support
Resourceability
$10,000 has not commenced or adequately completed, and City must retain another new qualified consultant to complete that specific task Consultant would be responsible to reimburse City in the amount of up to $2,500 (25% of the Consultant’s $10,000 quoted price for the subject task). By way of further example, if the Consultant’s cost of completion of that specific task is $14,000, Consultant would be responsible to reimburse City in the amount of up to $3,500 (25% of the Consultant’s $14,000 quoted price for the subject task).

Section 8. KEEPING AND STATUS OF RECORDS.

8.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City. This clause does not include instruments of service.

8.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

8.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the "Disclosing Party") may disclose confidential, proprietary or trade secret information (the "Information"), to the other party (the "Receiving Party"). The Receiving Party shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Consultant understands that the City is a public entity and is subject to the laws that may compel it to disclose information about Consultant’s business.

Section 9 MISCELLANEOUS PROVISIONS.

9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.

9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.

1.4.C.a
Packet Pg. 141 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 6 of 7
Recycling Compliance Support
Resourceability

9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

9.5 Contract Administration. This Agreement shall be administered by James Pease, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.

9.6 Notices.

Any written notice to Consultant shall be sent to:

Jennifer Halpin
President/Owner
Resourceability
PO Box 1066
Merced, CA 95341-1066
Any written notice to the City shall be sent to:

Mr. James Pease
Director of Public Works
City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366

9.7 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All Exhibits attached hereto are incorporated by reference herein.

9.8 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, City and Consultant agree to resolve the dispute in accordance with the following:

Each party will designate a senior management or executive level representative to negotiate the dispute. Through good faith negotiations, the representatives will attempt to resolve the dispute by any means within their authority. If dispute remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by mediation through a disinterested third person as mediator selected by both Parties. Mediation will begin within thirty (30) days of the selection of this disinterested third party, and will end fifteen (15) days after commencement. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.

The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either party initiating legal action. This alternative dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code Section 900, et. seq.

1.4.C.a
Packet Pg. 142 Attachment: PSA - Resourceability (3776 : Resourceability) Professional Services Agreement - Page 7 of 7
Recycling Compliance Support
Resourceability

9.9 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the date signed by the City.

CITY OF RIPON CONSULTANT
Mike Restuccia, Mayor Jennifer Halpin, President/Owner

Attest:
_________________________
Lisa Roos, City Clerk
Approved as to Form:
____________________________
Thomas Terpstra, City Attorney

1.4.C.a
Packet Pg. 143 Attachment: PSA - Resourceability (3776 : Resourceability)

SERVICE PROPOSAL
Presented to: City of Ripon Public Works Department
From: Jennifer Halpin of Resourceability Date: 2/21/2023

EXPERIENCE
Principal Consultant Jennifer Halpin has worked in the solid waste/recycling industry since 2006; thirteen years of which were for local and regional government agencies in positions involving public education, outreach, program development/management, grant administration, reporting duties and collaboration with: haulers, facilities, businesses, residents, member jurisdictions & jurisdictions within the surrounding areas, and the California Department of Resources Recycling and Recovery (CalRecycle).

From that experience, Resourceability was created to offer assistance to Central Valley municipalities and businesses that feel overwhelmed with the amount of tasks involved in meeting State recycling requirements, and to provide solutions that fit into the larger picture of how each client functions.

SERVICE PROPOSAL & BUDGET
• Assist the City with compiling and submitting information needed for the Electronic Annual Report | $1,200
• Assist the City with meeting AB 341 (Mandatory Commercial Recycling) and AB 1826 (Mandatory Commercial Organics Recycling) compliance, prepare data for reports due to CalRecycle, and attend meetings between the City and CalRecycle (when requested to do so) | $2,500
• Assist the City in coordinating Special Collection Events for its community (for materials such as mattresses, paint, electronics, and other materials where there is no cost to the City due to grant funding or State programs) | $500 • Assist the City with implementing SB1383 Organics programs (such as inspecting records kept by Tier 1/Tier 2 food generators and food recovery organizations, assisting with public education/outreach, capacity planning, reporting to the County and CalRecycle, and other SB 1383-related activities) | $5,000
Invoices to be sent in increments, with totals based on completion levels of the above projects. (For example, 30% of project completion for a program would have an invoice of 30% billed). For anything other than the scope listed above, the following rates apply:

Principal Consultant: $165.38 per hour
Mileage related to work duties: $0.625/mi
Total Budget not to exceed $10,000
Resourceability
Attn: Jennifer Halpin
PO Box 1066
Merced, CA 95341-1066
Main: (209) 761-1004
Office: (209) 431-0806
[email protected]
Resourceability.co
(Time rounded to the nearest half
hour; hourly rate to increase by
5% at the beginning of the fiscal
year, when applicable.)
EXHIBIT A1.4.C.a
Packet Pg. 144 Attachment: PSA - Resourceability (3776 : Resourceability) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Christiana Giedd, Associate Civil Engineer
Date: 03/14/2023
Subject: Fleet Maintenance Facility Change Order #1
RECOMMENDED ACTION:

Approve Change Order No. 1 in the not to exceed amount of $288,622 for raising the elevation of the existing berm at the Wastewater Treatment Plant disposal ponds in order to provide additional storage capacity (funding source: Sewer Capital Enterprise Fund).

BACKGROUND:

The Fleet Maintenance Facility Project was awarded to Diede Construction, Inc. at the December 13, 2022 City Council meeting for an amount of $11,156,000. The Fleet Maintenance Facility Project will involve the construction of a 12,500 square foot maintenance building and parking lot.

DISCUSSION:

The City’s Wastewater Treatment Plant (WWTP) disposal ponds had capacity issues during the significant recent rain events. The City’s consultant reviewed available data and found the following:

1. The groundwater elevation is above the bottom of the ponds as a result of the hydraulic connection with the river. This increases the volume of water in the ponds and reduces percolation rates.

2. On average, the rainwater has doubled the volume of water typically discharged into the ponds from the WWTP. This water needs to be disposed of through percolation.

3. At this point, there is little that can be done to increase percolation rates. The focus is to increase the storage capacity and not overflow into an unpermitted area.

The Fleet Maintenance Facility Project involves the removal of over 7,000 cubic yards of dirt from the site. The dirt was planned to be hauled away by the Contractor. Staff has requested the contractor provide a change order to utilize the excess dirt from the Fleet Maintenance Facility

1.4.F
Packet Pg. 145
project and complete the improvements to the berm surrounding the disposal ponds to increase the storage capacity, as summarized below:
 Remove any rock or asphalt on the surface of the existing berm  Scarify the surface and prepare it for adding layers of dirt  Add layers of dirt and compact to 90 percent relative compaction  Replace the sections with a rock base or asphalt
Once these improvements are complete, the storage capacity of the disposal ponds will be increased to help prevent an overflow during significant rain events.

FISCAL IMPACT:

The attached Change Order No. 1 is in the amount of $288,622 and will be funded through the Sewer Capital Enterprise Fund. The amended construction contract price is shown in Table 1.

Table 1 – Current Contract Price
Amount
Original Contract Price $ 11,156,000
Change Order 1 $ 288,622
Current Contract Price $ 11,444,622
Attachments:

1. CO 1

1.4.F
Packet Pg. 146

CITY OF RIPON

PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 1 DATE: 3/14/2023
PROJECT: Fleet Maintenance Facility Project SHEET 1 OF 1 SHEETS TO: Diede Construction, Inc.

NOTE: This change order is not effective until approved by the CITY ENGINEER.

Description Cost
Addition of the following items:

Berm Restoration & Fence Replacement $288,622.00
Total: $288,622.00
Not to Exceed Cost: Increase
Approval Recommended: Date:

Approved: Date:

Accepted, Date _____________________ Contractor
By ___________________________________ Title
Approval Senior
By reason of this order the time of completion will be adjusted as follows: Additional 15 Calendar Days Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account.

Unless otherwise stated, rates for rental equipment cover only such time as equipment is actually used and no allowance will be made for idle time.

You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.

Change requested by the Engineer.

If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.

All work shall be in accordance with City Standards.

Approval Chief
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
$288,622.00

1.4.F.a
Packet Pg. 147 Attachment: CO 1 (3784 : Fleet Maintenance Facility Change Order #1) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: James Pease, Public Works Director
Date: 03/14/2023
Subject: Pyrethroid Management Plan Appendix B Update
RECOMMENDED ACTION:

Approve the amended Appendix B: Integrated Pest Management Policy and Procedures of the Pyrethroid Management Plan and authorize staff to submit it to the Regional Water Quality Control Board.

BACKGROUND:

Pyrethroids are a common component of pesticides/insecticides, flea shampoos, insect repellants, lice treatments, etc. According to the State of California pyrethroids have been found to be highly toxic to some marine life in river systems and highly difficult to remove from the water.

The Central Valley Regional Water Quality Control Board adopted the Basin Plan Amendment (BPA) for the Sacramento River and San Joaquin River Basins. The BPA establishes pyrethroid concentration goals and acceptable Total Maximum Daily Loads (TMDLs) for pyrethroids.

Additionally, it requires that cities develop Pyrethroid Management Plans, which include Education and Outreach Activities, Pesticide Pollution Prevention Activities, and Support of Pollution Prevention through the Pesticide Regulatory Process as an active effort to reduce discharge of pyrethroids into our rivers.

At the February 11, 2020 City Council meeting, Council approved the preparation of a State mandated Pyrethroid Management Plan template by Larry Walker Associates as a collaborative effort with other Central Valley municipalities with a not to exceed cost of $1,250.00. At the August 10, 2021 City Council meeting, Council approved the State mandated Pyrethroid Management Plan and the plan was submitted to the Regional Water Quality Control Board.

DISCUSSION:

1.4.H
Packet Pg. 148
The Regional Water Quality Control Board has recently notified City staff that a minor change to Appendix B: Integrated Pest Management Policy and Procedures of the Pyrethroid Management Plan needs to be made in order to meet compliance requirements. The paragraph below indicates the necessary change:

Scope of IPM Policy
This policy governs not only Department of Public Works City of Ripon employees, but also landscape contractors hired by the Department City of Ripon and persons acting under the authority or on behalf of the Department City of Ripon in the care and maintenance of City facilities, parks, landscaped areas, and other essential public lands.

Attached to this report is the final version of Appendix B which incorporates the above change, this will be submitted to the Regional Water Quality Control Board once approved by the City Council.

FISCAL IMPACT:

There are no additional fiscal impact for this change.

Attachments:

1. Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan

1.4.H
Packet Pg. 149
APPENDIX B: Integrated Pest Management (IPM)
Policy and Procedures

1.4.H.a
Packet Pg. 150 Attachment: Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan (3759 : Pyrethroid Management Plan Appendix B City of Ripon
Integrated Pest Management (IPM) Policy and Procedures
Integrated Pest Management Program
The City of Ripon Public Works Department is committed to an Integrated Pest Management (IPM) program guiding the management of its parks, landscaped areas, and other essential public lands.

The purpose of this IPM program is to ensure and enhance the health, safety and welfare of citizens, visitors, and City staff by clearly defining the City’s pest management strategy, the priorities for administering this strategy, and the various means by which these priorities may be realized. Public access to records and information relating to the City’s pesticide use is an essential component of a successful IPM program, and Ripon is fully committed to providing all pertinent information to the public in a timely, comprehensive, and understandable manner.

The Public Works Department realizes that some pesticides are potentially hazardous to human health and the environment, and shall administer this IPM program with a focus on long term suppression of pest problems with minimum impact on human health, non-target organisms, and the environment. Least toxic pesticides are used only after monitoring indicates such a need, pursuant to the provisions of this policy.

Scope of IPM Policy
This policy governs not only City of Ripon employees, but also landscape contractors hired by the City of Ripon and persons acting under the authority or on behalf of the City of Ripon in the care and maintenance of City facilities, parks, landscaped areas, and other essential public lands.

As the City plans for the development of new parks and landscaped areas, or the rehabilitation of existing areas, specific attention will be directed toward including specifications that eliminate or reduce the need for chemical pesticides (e.g., mow strips next to fencing, covering all new planting areas with mulch, etc.).

Integrated Pest Management Implementation
The Public Works Department is responsible for implementing the IPM Policy and coordinating efforts to implement IPM techniques. The Department is responsible for communicating goals and policy decisions to appropriate staff and contractors, as well as ensuring proper training of all employees involved with the IPM program, and all contractors who perform landscape maintenance on the City’s behalf.

Only trained employees specifically trained as pesticide applicators shall be permitted to apply pesticides on City parks, landscaped areas, and other essential public lands. Applicators performing the training and oversight shall possess a Qualified Applicator Certificate or Qualified Applicator License, issued by the California Department of Pesticide Regulation.

1.4.H.a
Packet Pg. 151 Attachment: Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan (3759 : Pyrethroid Management Plan Appendix B The Department will ensure that pesticide use is recorded and made available for public review pursuant to the provisions of this policy.

Education and Training of Staff
Education and training of personnel is critical to the success of this IPM program. Employees involved in the maintenance of the City’s parks, landscaped areas, and other essential public lands, or with the purchasing, storage, handling, and application of pesticides shall receive all the mandated, necessary, and reasonable training required to perform such work in an efficient and safe manner, consistent with the provisions and intent of this policy. Continuing Education Unit (CEU) training in IPM and training in the use of non-chemical methods of pest control are important to a successful program. In addition to formal training, the City shall provide “Safe Handlers” training to all staff assisting in the application, storage or handling of pesticides or pesticide-related equipment. To the greatest extent practicable, City staff will ensure that all contractors hired to perform IPM related work on the City’s behalf have received appropriate education and training.

Use of Alternatives to Herbicides
The City is fully committed to the use of pesticide alternatives whenever practicable. When appropriate the Department will look to utilize the following: Application of mulch materials to discourage weed growth and encourage plant health. Use a weed torch as a post-emergent weed control. Limit blowing organic material away. Mechanically remove chemical resistant weeds.

Continue the use of nematodes. Utilize owl boxes. Continue to regulate and manage water to minimize plant stress.

Exempt Herbicides
The Public Works Department will explore the feasibility of using alternative herbicides such as FIFRA exempt products (herbicides exempted from regulation by the Federal Insecticide, Fungicide, and Rodenticide Act), especially in parks, picnic areas, and other areas with high pedestrian interface. These exempt herbicides are usually also approved for organic food production by the National Organic Program (NOP). The City of Ripon shall strive to keep informed about new developments in pesticide alternatives and implement them whenever possible.

Criteria for Selection and Use of Herbicides
There shall be no non-exempt herbicide applications permitted within City playgrounds and on the grounds of City Hall and the Library. No herbicide applications shall be permitted on turf areas except in the maintenance of tree wells (a weed free zone around each tree), and certain landscape facilities (irrigation controllers, valve boxes, light fixture poles, & etc.).

It is understood that a completely weed free landscape environment is not a goal to which the City shall aspire. The Public Works Department shall maintain landscaped areas reasonably weed free, to preserve the function, and reasonable aesthetic appearance of public areas and City facilities. The Public Works Department shall select herbicides of the least toxic formulation as a first approach.

1.4.H.a
Packet Pg. 152 Attachment: Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan (3759 : Pyrethroid Management Plan Appendix B Herbicides shall be used only after all other non-pesticide means of weed control have been utilized or have been determined to be not feasible in a particular application due to site factors, ability of staff to provide a particular function or service, or other pertinent factors. Application of herbicides shall comply with the provisions of this policy.

As with the criteria for selection and use of all pesticides, the selection and use criteria for herbicides shall conform to standard IPM principles.

Exemption Process
Exemptions shall be allowed on a case by case basis and shall apply to a specific pest problem for a specific and limited time, with the selection and application of such pesticides conforming to the spirit and intent of this policy.

Prior to allowing an exemption the Public Works Department shall find: 1) a compelling need to use the pesticide, 2) a good faith effort to find alternatives to the particular pesticide, 3) that effective, economic alternatives to the particular pesticide do not exist for the proposed use, and 1) that the recommended pesticide is the least toxic pesticide available to control the target pest.

Notification of Pesticide Applications
The Department of Public Works shall notify the public of pesticide applications at specific locations as required by the law. Notification locations shall be those places where there is a highest level of public contact with the landscape. Notification shall be accomplished by posted signs at reasonable entry point locations. Notices shall include the product name, EPA Registration # (if applicable), and contact phone number for more information. Notices shall be posted prior to pesticide application and shall remain in place for at least 24 hours. FIFRA Exempt, NOP approved, or other such non-toxic or botanical pesticides shall be exempt from these notification requirements.

Record Keeping of Pesticide Applications
The Public Works Department shall maintaining records of all pesticide applications on City property performed by City staff, or by contractors or persons authorized to apply pesticides on behalf of the Public Works Department. The City shall maintain these records for a period of four (4) years, and shall make the information available to the public, upon request. Application records shall include at least the following information: site of application, date of application, target pest, name of the product and active ingredient of the pesticide(s) applied and EPA registration number, amount of product applied, and the pesticide signal word. In addition, IPM records shall include a list of all exemptions granted, as well as the written justifications developed for the consideration of those exemptions.

The Public Works Department shall strive to make this information available in a prompt and efficient manner with the understanding that its provision is not only the legal right of any member of the public, but also a critical component of a successful IPM program.

1.4.H.a
Packet Pg. 153 Attachment: Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan (3759 : Pyrethroid Management Plan Appendix B Non-herbicidal Pesticide Use
The City of Ripon’s use of non-herbicidal pesticides is extremely infrequent. As the Public Works Department’s use of regulated non-herbicidal pesticides is limited only to insecticides.

The Public Works Department shall likewise continue to limit its use of non-herbicidal pesticides.

When the Public Works Department determines a need for applying a non-herbicidal pesticide, the following should be considered first: 1) a compelling need to use the pesticide, 2) a good faith effort to find alternatives to the particular pesticide, and 3) that effective, economic alternatives to the particular pesticide do not exist for the proposed use, and 4) that the recommended pesticide is the least toxic pesticide available to control the target pest.

The public notification provisions of this policy shall also govern the application of nonherbicidal pesticides.

Exemption To This Policy
An exemption to this pesticide policy will be made in order to control the proliferation of biting or stinging insects such as yellow jackets, wasps, mosquitoes, and other similar pests. Generally, the control of these insects is administered by the San Joaquin County Mosquito and Vector Control District. In addition, the City will exempt any governmental entity from the provisions of this policy whose authority pre-empts that of the City.

1.4.H.a
Packet Pg. 154 Attachment: Appendix B - Integrated Pest Management Policy - Pyrethroid Management Plan (3759 : Pyrethroid Management Plan Appendix B City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 03/14/2023
Subject: Claim - Anthony King
RECOMMENDED ACTION:

The City’s claim adjustor has investigated the submitted claim and is recommending the City Council reject the claim.

BACKGROUND:

Individuals who believe a municipality such as the City of Ripon is responsible for a loss that they have experienced may file a claim with that municipality. The City Clerk is responsible to process any claim received in a manner that is consistent with the Government Code. The following summarizes how a typical claim is processed:

1. City Clerk reviews the claim to determine if the claim submitted is complete. If it is found to be complete, the claim is forwarded to the City’s claims adjustor for processing. If the claim is determined not to be complete, the City Clerk returns to the individual as incomplete.

2. The City of Ripon is a member of the Central San Joaquin Valley Risk Management Association (CSJVRMA), which consists of 54 cities in the Central Valley that selfinsure liability losses through a pool. The CSJVRMA claims adjustor reviews all liability claims for the facts of the incident including videos, police report, interviews all individuals involved in the incident, etc. The adjustor will also review applicable local, state and federal laws to determine the City’s liability in the incident.

3. If the claims adjustor finds the City is responsible for the damages filed in the claim, he or she will submit those findings to the City Clerk for processing. If the amount of damages is less than $5,000, the City Administrator has the authority to approve the payment of the damage. If the amount of damages is greater than $5,000, the City Clerk will place on the City Council agenda for approval to pay the claim.

1.4.I
Packet Pg. 155

4. If the claims adjustor finds the City is not responsible for the damages filed in the claim, he or she will submit those findings to the City Clerk and recommend the City Council reject the claim.

5. If the claim is rejected by the City Council, the City Clerk sends a “notice of rejection” to the claimant, which advises the claimant they have six months to file a court action.

6. After the claimant has been paid or 6 months has passed since the rejection, the City’s claim adjuster issues a “closing report” to staff and staff closes the claim and files it.

DISCUSSION/ANALYSIS:

Anthony King submitted a claim to the City of Ripon on January 23, 2023 for the damage done to his parked vehicle when a third party suspect being pursued by the Ripon Police Department hit his vehicle.

The CSJVRMA claims adjustor has reviewed the claim submitted, the Ripon Police Department report from that incident including photos of the scene. The claims adjuster states that there is no liability for this claim as the officers were in the course of their duties pursuing and apprehending the suspect for a stolen vehicle.

Accordingly, it is the claims adjustor’s recommendation that this matter be submitted to the City Council for the claim to be rejected.

1.4.I
Packet Pg. 156
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 03/14/2023
Subject: Claim - Pamela Denise Tipton, Aviana Elise Gallardo, and Sadielynn Denicia Gallardo
RECOMMENDED ACTION:

The City’s claim adjustor has investigated the submitted three claims and is recommending the City Council reject the claims.

BACKGROUND:

1.4.J
Packet Pg. 157

4. If the claims adjustor finds the City is not responsible for the damages filed in the claim, he or she will submit those findings to the City Clerk and recommend the City Council reject the claim.

5. If the claim is rejected by the City Council, the City Clerk sends a “notice of rejection” to the claimant, which advises the claimant they have six months to file a court action.

6. After the claimant has been paid or 6 months has passed since the rejection, the City’s claim adjuster issues a “closing report” to staff and staff closes the claim and files it.

DISCUSSION/ANALYSIS:

Pamela Denise Tipton, Aviana Elise Gallardo by Pamela Denise Tipton as her guardian, and Sadielynn Denicia Gallardo by Pamela Denise Tipton as her guardian submitted three separate claims to the City of Ripon on February 13, 2023 for the wrongful death of Larry Alton Tipton, Jr. The claims are identical and claim that the roundabout at River Road and N. Ripon Road was improperly designed and constructed, which created a dangerous condition; the streets and street conditions of the roadway leading to and surrounding the roundabout were improperly designed and constructed, which also created a dangerous condition; there were improper warnings for the dangerous condition, including but not limited to improper signage, deficient striping, lack of proper speed warnings, lack of warning of the existence of the roundabout and other warnings; the design of the roundabout is in violation of the Highway Design Manual, California Manual of Uniform Control Devices and other applicable state and federal codes, regulations and requirement; the City failed to properly inspect the dangerous condition and negligently maintained the road; and the improper and deficient design, construction or implementation of the roundabout at the intersection created a dangerous condition and false expectations for motorists traveling on River Road.

The CSJVRMA claims adjustor has reviewed the three claims submitted, the Ripon Police Department report from that incident, photos of the scene, and the City’s accident history at the location. The claims adjuster states that there is no liability for the wrongful death of Mr. Larry Alton Tipton, Jr. as he was driving under the influence of alcohol with the BAC two times the legal limit at 0.18. He also states that all signs and lights were in good condition and pavement markings were well marked.

Accordingly, it is the claims adjustor’s recommendation that these matters be submitted to the City Council for all three claims to be rejected.

1.4.J
Packet Pg. 158
a
Packet Pg. 159 Attachment: Bank of Stockton semi-annual fee invoice 2023.02 (3762 : Bank of Stockton) a
Packet Pg. 160 Attachment: Bank of Stockton semi-annual fee invoice 2023.02 (3762 : Bank of Stockton) This information and pages 4-11 have been redacted or removed because they contain personal individual account information. LR 02/23/2023
a
Packet Pg. 161 Attachment: Bank of Stockton semi-annual fee invoice 2023.02 (3762 : Bank of Stockton) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Jane Kilgore, Deputy City Clerk
Date: 03/14/2023
Subject: Planning Commission Appointment
This resolution approves appointing Jeff Veilleux (currently serving as alternate) to Seat No. 5 on the Planning Commission and Steve Verver to Seat No. 6 as an alternate on the Planning Commission.

Packet Pg. 162
RESOLUTION NO. 23-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIPON CERTIFYING THE APPOINTMENT TO AND

SETTING THE TERM FOR VACANCY ON THE PLANNING

COMMISSION
WHEREAS, the City of Ripon is desirous of filling the existing vacancies on the Planning Commission; and
WHEREAS, Jeff Veilleux has served as the alternate seat since March 2022; and WHEREAS, in 2022, the City advertised a vacancy on the Planning Commission and received applications from several qualified candidates; and
WHEREAS, the Mayor has reviewed the applications again and selected from said candidates; and
WHEREAS, the persons being appointed have expressed their interest in serving on the Planning Commission.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon as follows:

PLANNING COMMISSION:

Appoints as a voting member to a 4-year term:

Jeff Veilleux Seat 5
Appoints as a new member to a 4-year alternate seat:

Steve Verver Seat 6 (alternate)
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of March, 2023, by the following vote:

Packet Pg. 163
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Leo Zuber, Vice Mayor
SECONDER:Gary Barton, Council Member
AYES: Restuccia, Zuber, de Graaf, Barton, Uecker

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
MICHAEL RESTUCCIA, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk
Packet Pg. 164
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: James Pease, Public Works Director
Date: 03/14/2023
Subject: Asphalt Repair Contract
RECOMMENDED ACTION:

Approve and authorize the Mayor to sign the contract with Tom Mayo Construction, Inc. to repair asphalt in various locations throughout the City where excavations have occurred to make repairs to City underground utilities and potholes in the not to exceed amount of $40,000 (funding source: Water & Sewer Enterprise Capital Funds and the Street and Road Operating Fund).

BACKGROUND:

Existing utilities located beneath City streets require excavation at times to make necessary repairs. Following the repair by City public works staff, the excavation is backfilled and a temporary cold mix asphalt is placed until such time a permanent repair is made to the asphalt by obtaining a contractor to remove the cold patch and place hot mix asphalt. Staff tracks the areas throughout the City that require the permanent repair and obtains a contractor semi-annually to make these permanent repairs.

DISCUSSION/ANALYSIS:

Currently there are 59 locations that require this type of localized asphalt repair. Staff is proposing the City hire a contractor under a maintenance contract to remove the sections of temporary paving and restore with permanent hot mix asphalt. Although the majority of the areas to be fixed are due to water leaks there are a handful of patches related to sewer and other miscellaneous roadway potholes. The table below is a breakdown of the asphalt patches to be repaired.

Water Leak Repairs 49
Roadway Pot Holes 8
Sewer Repairs 2
Total Patches 59
Packet Pg. 165
The attached proposal/contract is for Tom Mayo Construction, Inc. to perform these repairs within 40 calendar days.

FISCAL IMPACT:

The attached maintenance project has a not to exceed cost of $40,000, which will be paid for through a combination of the Water Enterprise Capital Fund, Sewer Enterprise Capital Fund and the Street and Road Operating Fund.

Attachments:

1. Asphalt Repair Project Contract - 2023
Packet Pg. 166

CITY OF RIPON

SAN JOAQUIN COUNTY, CALIFORNIA

SPECIFICATIONS
0BFOR
Asphalt Patch & Repair Project
a
Packet Pg. 167 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract)

TABLE OF CONTENTS

DESCRIPTION SECTION
PROPOSAL………………………………………………………………. SECTION 1
CONTRACT………………………………………………………………. SECTION 2
INSURANCE REQUIREMENT FOR CONTRACTORS.................….SECTION 3 a
Packet Pg. 168 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract)

CITY OF RIPON

PROPOSAL
SECTION 1
a
Packet Pg. 169 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 1 a
Packet Pg. 170 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 4735 E. FREMONT STREET
STOCKTON, CA 95215-4011
(209) 943-6248 FAX: (209) 943-1854
[email protected]

GENERAL ENGINEERING CONTRACTOR
CA LIC NO. 388077
DIR NO. 1000001583
CA Small Business NO. 17916

PROPOSAL
March 1, 2023
City of Ripon
259 N. Wilma Ave.

Ripon, CA 95366
ATTN: James Pease
RE: Ripon City Wide Patching 2023
Tom Mayo Construction is pleased to quote you for the following work:

1. Remove and replace AC to match existing thickness per City of Ripon repair list (appx. 841 SF @ 59 locations).

Total Bid Price: $40,000.00
• Traffic control included.

Exclusions:

Permits, fees, SWPP plan, SWPP maintenance, if bonds are required add 1.25% and all items not specifically included will be considered excluded from the bid.

All the work above to be completed in a substantial and workmanlike manner according to standard practices, for the sum of forty thousand dollars. The entire contract is to be paid upon completion. A service charge of 1.5 % per month will be charged on all past due accounts.

Purchaser agrees to pay all reasonable collection, attorney fees and court costs. Any alteration or deviation from the above specifications involving extra costs of material or labor will be executed upon written or verbal orders for same and will become an extra charge over the sum mentioned in this contract.

Sincerely,
Thomas Mayo
Project Engineer,
Tom Mayo Construction, Inc.
a
Packet Pg. 171 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 1 CONTRACTOR:__________________________________________________________________________ ADDRESS: ___________________________________________TELEPHONE NO.: ___________________ CONTRACTOR’S LICENSE NO.: ___________________ LICENSE EXPIRATION DATE: _______________ PUBLIC WORKS REGISTRATION (PWCR) NO: ______________
BY: _________________________________ TITLE:_________________________ The contractors’ license number and expiration date stated herein are made under penalty or perjury.
a
Packet Pg. 172 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract)

CITY OF RIPON

CONTRACT
SECTION 2
a
Packet Pg. 173 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 1 CONTRACT FOR
Asphalt Patch & Repair Project

RIPON, CALIFORNIA
This Contract made and entered into this 14th day of March , 2023 by and between the CITY OF RIPON, hereinafter called the "City" whose office and principal place of business is in Ripon, San Joaquin County, California, and Tom Mayo Construction, Inc. hereinafter called the "Contractor", who’s Post Office address is 4735 E. Freemont St.

Stockton, CA 95212.
- WITNESSETH -
That the City has awarded to the Contractor upon his proposal duly submitted, the Contract for doing the work and furnishing the materials and equipment described in the Plans and Specifications bound herewith, on the terms stated as follows:

1. Contractor Agrees:
a) To do all the work and furnish all labor, material, equipment and appliances to complete the work in accordance with the plans and specifications. b) To do and perform said work diligently as directed by the City until completion is evidenced by written acceptance.
c) To complete said work within the time stated in the proposal. d) To furnish to the City within five (5) days after signing of Contract a surety bond for the faithful performance of the Contract and also a labor-material bond, each in the sum of one hundred (100%) percent of the Contract price. e) To do and perform the work contemplated hereby and furnish all labor, material, appliances, equipment, tools, and pay all taxes therefore, in the amount and at the prices specified in the proposal form submitted by the Contractor, a conformed copy of which is attached to and made a part of the Contract
f) To procure and maintain Commercial General Liability, Automobile Liability, Workers’ Compensation and Employers’ Liability coverage forms and endorsements, as specified in the Insurance Requirements for Contractors. g) That the obligation to procure and maintain the required insurance coverage is independent of the Contractor’s obligation to defend, hold harmless and indemnify the City as specified in this Contract. The failure of the Contractor to procure and maintain the required liability insurance does not in any way negate the Contractor’s obligations in this Contract.
h) That in the event of loss due to any of the perils for which it has agreed to a
Packet Pg. 174 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 2 provide liability insurance coverage, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to the City, on behalf of any insurer providing liability coverage to either Contractor or City, a waiver of any right to subrogation which any such insurer of the Contractor may acquire against the City by virtue of the payment of any loss under such insurance. i) Wherever and whenever the word “City” is used in this Contract, it shall mean the “City of Ripon.” This shall also apply to the Insurance Requirements for Contractors, as well as to the Proposal, Contract, Specifications and all required bonds. The address of the City is 259 North Wilma Avenue, Ripon, CA 95366.

2. The City agrees to pay the Contractor the Contract prices provided for herein in the following manner:
a) Progress payments will be made monthly for this contract. At the completion of all the work detailed on the plans and in the specifications for “ASPHALT PATCH & REPAIR PROJECT", the contractor shall submit a payment request for ninety (90%) percent of the total value of the work. Forty (40) days after the completion of the work and its acceptance by the City, including filing a Notice of Completion with the San Joaquin County Recorder's Office, the full amount due to the Contractor and then unpaid, less any previous payments and deductions provided for herein, if any there may be, shall be paid by the Owner to the Contractor.

3. It is further agreed by the parties that before each payment is made as provided above, receipts and releases of liens of all kinds for all labor and materials and all other indebtedness connected with the work shall be presented to the City by the Contractor upon the request of the City.

4. It is expressly understood and agreed that a waiver of any of the conditions or covenants of this Contract shall not be considered a waiver of any of the provisions hereof.

5. All provisions of the Occupational Safety and Health Administration Code (OSHA), and California Occupational Safety and Health Administration Code (CAL-OSHA), as they apply to this project, shall be followed.

6. It is mutually agreed and understood that the complete Contract shall consist of the following component documents, all of which are fully a part hereof as if herein set out in full, or if not attached, as if hereto attached:

Accepted Proposal
Contract
City of Ripon Standard Specifications
a
Packet Pg. 175 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 3 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate, on the day and year first above written.

BY:
(CITY OF RIPON)
CONTRACTOR:

BY:

TITLE:
a
Packet Pg. 176 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 4 HOLD HARMLESS AND INDEMNIFICATION
Contractor hereby agrees to defend, hold harmless and indemnify the City, its officers, public officials, employees and volunteers from and against any and all liabilities, loss, damage, expenses (including without limitation the costs and fees associated with any associated litigation) of any nature arising out of or in connection with the work performed by the Contractor or Contractors employees or agents, or by the Contractor’s failure to comply with the obligations specified in this Contract, except such loss or damage caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, public officials, employees or volunteers.

Contractor: Tom Mayo Construction, Inc.
_______________________________________________________ By _____________________________________ Date_________________ a
Packet Pg. 177 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 1 Z:\sharedcloud\octopus\data\tmp\Tentakel-1-7892622206494382532.octo\7d01e64b-d0e2-4173-9aff-c9a5629af00d.rtf

CITY OF RIPON

INSURANCE REQUIREMENTS

FOR CONTRACTORS
SECTION 3
a
Packet Pg. 178 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 2 Z:\sharedcloud\octopus\data\tmp\Tentakel-1-7892622206494382532.octo\7d01e64b-d0e2-4173-9aff-c9a5629af00d.rtf

INSURANCE REQUIREMENTS FOR CONTRACTORS
BIDDER’S ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS BELOW. IT

IS HIGHLY RECOMMENDED THAT BIDDERS CONSULT WITH THEIR RESPECTIVE

INSURANCE AGENTS, BROKERS OR CARRIERS TO DETERMINE IN ADVANCE OF BID

SUBMISSION THE AVAILABILITY OF CERTIFICATES OF INSURANCE AND ENDORSEMENTS AS PRESCRIBED HEREIN. IF AN APPARENT LOW BIDDER FAILS TO

COMPLY WITH THE INSURANCE REQUIREMENTS IN THIS PROPOSAL, THAT BIDDER MAY BE DISQUALIFIED FROM BEING AWARDED THE CONTRACT.

Contractor shall procure and maintain for the duration of the contract the required insurance against claims for injuries to persons or damage to property, which may arise from or in connection with the performance of the work of the Contractor, its agents, employees, representatives, and subcontractors. The cost of such insurance shall be included in the contractor’s bid.

A. MINIMUM SCOPE OF INSURANCE

1. Commercial General Liability coverage at least as broad as the Insurance Services Office, Inc. (ISO Form CG 00 01) with limits of liability of at least $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance forms or other forms with a general aggregate limit are used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be $2,000,000.

2. An Additional Insured Endorsement to the Commercial General Liability coverage form naming the City as an insured at least as broad as ISO form CG 20 37 10 01 entitled ADDITIONAL INSURED-OWNERS, LESSEES OR CONTRACTORSCOMPLETED OPERATIONS.

3. Business Auto Liability coverage at least as broad as ISO form CA 00 01 with limits of liability of at least $1,000,000 combined single limit per accident for bodily injury and property damage, covering any automobile owned, leased, hired or borrowed by the Contractor, its agents, representatives, or employees, or for which the Contractor is responsible.

4. An Automobile Liability Special Endorsement at least as broad as Exhibit 1 (attached) to the Business Auto Liability form naming the City as an insured with regard to damages and the defense of claims arising out of use of any automobile for which the Contractor is responsible. (In the alternative, the Contractor may provide a Designated Insured Endorsement form at least as broad as ISO Form CA 00 01).

5. Workers’ Compensation coverage for the Contractor’s employees with limits as required by California law, and Employers Liability coverage with limits of liability of at least $1,000,000 per accident or occurrence.
a
Packet Pg. 179 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 3 Z:\sharedcloud\octopus\data\tmp\Tentakel-1-7892622206494382532.octo\7d01e64b-d0e2-4173-9aff-c9a5629af00d.rtf

6. A Certificate of Liability Insurance showing evidence of the above liability coverages prior to the commencement of work.

B. MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage
(Including operations, If Commercial General Liability
products and completed insurance or other form with a
operations.) general aggregate limit shall apply
separately to this project/locations or
the general aggregate limit shall be
twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, public officials, employees and volunteers, or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

D. OTHER INSURANCE PROVISIONS
The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain the following provisions:

1. The City, its officers, public officials, employees and volunteers are to be covered as insured’s with respect to liability and defense arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (CG 20 10), or as a separate owner’s policy.

2. For any claims related to this project, the Contractor’s liability insurance coverage shall be primary insurance as respects the City, its officers, public officials, a
Packet Pg. 180 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 4 Z:\sharedcloud\octopus\data\tmp\Tentakel-1-7892622206494382532.octo\7d01e64b-d0e2-4173-9aff-c9a5629af00d.rtf employees and volunteers. Any insurance of self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the California Civil Code.

5. The Contractor agrees that any and all liability insurance coverages available to it as a named insured will be applicable to the City as an Additional Insured.

6. If other than ISO forms are used by the insurer(s) for the Contractor, each form used will require individual review and approval by the City of Ripon.

E. ACCEPTABILITY OF COMMERCIAL INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than “A: VII.”
F. VERIFICATION OF COVERAGE
Contractor shall furnish the City with Certificates of Liability Insurance and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the Entity’s forms, provided those endorsements or policies conform to the requirements of the Contract. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

G. SUBCONTRACTORS
Contractor shall include all subcontractors as insured’s under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the insurance requirements stated herein.

H. DEFENSE, HOLD HARMLESS AND INDEMNIFICATION
Contractor shall defend, hold harmless and indemnify the City, its officers, public officials, employees and volunteers from and against any and all liabilities, loss, damage, a
Packet Pg. 181 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 7d01e64b-d0e2-4173-9aff-c9a5629af00d 5 EXHIBIT A
expenses (including without limitation the costs and fees associated with any associate litigation) of any nature arising out of or in connection with the work performed by the Contractor, or by the Contractor’s failure to comply with the obligation specified in this Proposal, except such loss or damage caused by the sole negligence or willful misconduct of the City, its officers, public officials, employees or volunteers I. FOR CONSTRUCTION RISKS
If this is a Proposal and Contract that involves a construction risk, in addition to the Insurance Requirement specified above, the Contractor shall procure and maintain Course of Construction (Builder’s Risk) insurance covering all risks of loss with limits of liability of not less than the completed value of the project with no coinsurance penalty provisions.

The Course of Construction insurance policies shall contain the following provisions:

1. The City shall be named as loss payee, and

2. The insurer shall waive all rights of subrogation against the City. a
Packet Pg. 182 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 6 INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
(Title) (Department)
(Company)
(Street Address)
(City) (Street) (Zip Code)
( ) (Telephone)
a
Packet Pg. 183 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) 7 SIGNATURE OF INSURER OR

AUTHORIZED REPRESENTATIVE OF THE INSURER
I, _____________________________________________(print/type name), warrant that I have the authority to bind the below listed insurance company and by my signature Hereon do so bind this company.
____________________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on
Endorsement furnished to the City)
ORGANIZATION: ________________________________________________________ TITLE: _________________________________________________________________ ADDRESS:

TELEPHONE: ( )
NOTE: This form must be signed by the “Authorized
Representative” NOT the Contractor.
a
Packet Pg. 184 Attachment: Asphalt Repair Project Contract - 2023 (3775 : Asphalt Repair Contract) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 03/14/2023
Subject: Liberty Self Storage Facility PIA

RECOMMENDED ACTION
Approve and authorize the Mayor to sign the Project Improvement Agreement between the City of Ripon and Liberty Self Storage LP required for the development of the Liberty Self Storage Facility proposed to be located on Fourth Street in the undeveloped parcel next to Guntert Steel.

BACKGROUND
Liberty Self Storage LP is proposing to construct a 170,300 square foot self storage facility located at 502 E. Fourth Street (between Highway 99 and Guntert Steel).

On August 15, 2022, the Planning Commission approved the Liberty Self Storage Facility project. As part of the conditions of approval, Liberty Self Storage LP is required to enter into a Project Improvement Agreement with the City of Ripon that incorporates all work planned in the public right-of-way, and provide the necessary improvement security associated with this work.

All required submittals and development fees have been received.

DISCUSSION/ANALYSIS
As part of this project, Liberty Self Storage LP is required to complete the following improvements within the public right-of-way:
 Installation of necessary asphalt paving, curb, gutter and sidewalk along all street frontages.
 Cape sealing the entire street (E. Fourth Street) along the project frontage as approved by the City Engineer.
 Installation of all necessary striping along E. Fourth Street across the property frontage as approved by the City Engineer.

Packet Pg. 185
 Installation of two streetlights.

FISCAL IMPACT
None.

Attachments:

1. PIA_Liberty Self Storage Facility_2023.3.14
Packet Pg. 186
Project Improvement Agreement
Liberty Self Storage
1 | P a g e

PROJECT IMPROVEMENT AGREEMENT
THIS PROJECT IMPROVEMENT AGREEMENT (the “Agreement”) for the Liberty Self Storage Facility is made and entered into in the City of Ripon, County of San Joaquin, State of California, this 14th day of March, 2023, by and between the CITY OF RIPON, a municipal corporation of the State of California, hereinafter called “City” and LIBERTY SELF STORAGE, LP, hereinafter called “DEVELOPER” and “OWNER”.

WITNESSETH
This Agreement is entered upon the basis of the following facts, understandings and intentions of the City and the Developer.

WHEREAS, On August 15, 2022, the Director of Planning, pursuant to Ripon Municipal Code Title 16, Chapter 16.72, approved the project with conditions (Planning Application #SR22- 53) for an area located at 502 E. Fourth Street and identified as San Joaquin County Assessor’s Parcels numbered 259-360-33 (the “Project Area”).

WHEREAS, Developer is required, as a condition of approval of the Major Site Plan Permit, to construct certain public improvements and/or provide certain Guarantees, in such form and amounts as are deemed sufficient by the City Engineer and the City Attorney of the City of Ripon to cover the cost of said improvements, as indicated in the Major Site Review, including maintenance thereof, and certain other Guarantees, all as required by the applicable Ordinances of the City, and as agreed upon by the parties to this Agreement; and
WHEREAS, access to and utilities for the project, if necessary, will be provided from East Fourth Street which is a sixty foot right-of-way, and the alley south of the property which is a twenty foot right-of-way.

WHEREAS, Developer recognizes its responsibility to comply with the Conditions of Approval and the provisions of such Ordinances and the other requirements of the City, and of any other governmental agency, the consent and approval of which may be required in connection with any of the work to be performed under this Agreement.

NOW, THEREFORE, IT IS AGREED by and between Developer and City as follows:

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366
Attn: Deputy City Clerk
SPACE BELOW FOR RECORDER’S USE
a
Packet Pg. 187 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) Project Improvement Agreement
Liberty Self Storage
2 | P a g e

1. Installation of Improvements. Developer agrees to prepare and submit “Improvement Plans” to the City Engineering Department for review, approval and signature prior to beginning construction. Developer agrees to construct and complete all required improvements for the Liberty Self Storage Facility (the “Improvements”) all in accordance with the approved improvement plans.

Without limiting the generality of the foregoing, Developer agrees to comply with the Conditions of Approval of the Major Site Review 22-53 dated August 15, 2022, attached hereto as Exhibit “A”.

These improvements are to be completed prior to final inspection approval from the City of Ripon Building Department.

2. Improvement Security Developer shall deposit simultaneously with the signing of this Agreement, a Faithful Performance Improvement Bond and a Labor and Material Bond, in the total amount of $357,940 each, and/or equivalent amount in cash, certified check, letter of credit, or other evidence of financing satisfactory to the City Attorney of the City of Ripon, to cover the estimated cost of the construction of and completion of improvements for those public improvements specified in the improvement plans and accompanying cost estimate, attached hereto as Exhibit “B”, and as approved by the Ripon City Engineer. Developer agrees that the granting by City of the Project Approval was properly conditioned upon the construction of and completion of certain improvements to 502 E. Fourth Street, as approved by the Ripon City Engineer.

3. Use of Improvement Security In the event that Developer shall fail to complete any of the improvements enumerated above, or to complete any of the work, or any part thereof in accordance with the provisions of this Agreement, the Conditions of Approval of the Major Site Review 22-53 dated August 15, 2022, and other applicable Ordinances of the City of Ripon, or laws applying thereto, and the Plans therefore, within two years of the date of this Agreement, the City, upon thirty (30) days prior written notice to Developer, shall have the immediate right to take over and complete the same, and shall have the further right to immediately call upon the guarantor, bank, or surety company of Developer for reimbursement of its costs, or to appropriate from the cash deposit or any other financial instrument made or given by Developer to City as a guarantee hereunder, sufficient monies for complete reimbursement to the City of any and all reasonable costs which may be incurred by City in connection with the completion of any of the improvements or agreements, as hereinabove set forth. Any excess of such cash or other deposits or bond over and above all costs incurred by the City to complete the same, shall be refundable to Developer, or any applicable guarantor, bank or surety company. If the total amount of such costs of improvements expended by City exceeds the amount of any such cash or other deposit or bond previously posted by the Developer, the Developer and the Owner shall immediately become personally liable to City for any such additional sum, and shall immediately pay the excess cost to City upon written demand made therefore by City.

4. Maintenance Bond Developer shall deliver to City at the time of the final acceptance by City of any of the improvements, a maintenance bond or bonds, or other satisfactory form of security, in the amount of $89,485 which shall continue in force for a period of one (1) year after completion and final acceptance by City to guarantee City the satisfactory performance, functioning, and maintenance of the improvements constructed by Developer and accepted by City hereunder.

The bond may be either in the form of a cash deposit, certified check, certificate of deposit, letter of credit payable to the City of Ripon, or other satisfactory evidence of financing, or a surety bond executed by a surety company authorized to transact business in the State of California and satisfactory in form to the City Council. Should any of the improvements constructed hereunder fail in any manner to properly function and perform, and require maintenance, repair, or rebuilding for any reason during the one (1) year period as set forth by the City Council for the continuance of the a
Packet Pg. 188 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) Project Improvement Agreement
Liberty Self Storage
3 | P a g e
maintenance bond, and should Developer fail after thirty (30) days’ written notice by City to immediately remedy and repair any such malfunction or defect, City shall have the immediate right to correct the deficiency and call upon the surety for reimbursement for any of the costs expended by City to properly maintain, repair, or rebuild the improvements, or shall have the absolute right to appropriate from any cash or other deposits of Developer hereunder sufficient sums for reimbursement to the City of any costs which the City may have expended in connection with the repair or maintenance of any of the improvements. Any excess of such cash or other deposits or bonds over all costs incurred by the City in connection with any repair, maintenance, or rebuilding shall be refunded to the Developer or any applicable guarantor, bank of Surety Company upon the expiration of the one (1) year period of maintenance as herein provided. If the total costs exceed the amount of such cash, deposits, or bonds, the Developer and the Owner shall become personally liable to the City for any such additional sum, and shall immediately pay such excess cost to City upon written demand by the City therefore.

5. Development Fees Developer further agrees to pay to City, simultaneously with the signing of this Agreement, the following development fees:
$10,738.20
$10,738.20
$3,579.40
$1,000.00
A Inspection Fee, payable to the City of Ripon (3% of Imp. Costs) B Plan Checking Fee, payable to the City of Ripon (3% of Imp. Costs) C Mapping/GIS Fee, payable to the City of Ripon (1% of Imp. Costs) D Preparation of Project Improvement Agreement Fee
E PIA recording cost $125.00
Total Development Fees $26,180.80
Less Prior Payments (Ck#1005 dated 12/21/22 ) -$1,000.00 TOTAL DEVELOPMENT FEES DUE $25,180.80
Please note that there may be other applicable fees such as storm water development permit fees, survey monument preservation fees, and/or building fees associated with the project that need to be paid separately at the time of each corresponding permit issuance.

6. City Inspection and Approval The construction of all Improvements hereunder are at all times subject to the inspection and final approval of the Ripon City Engineer or any other designated inspector of City, including the final inspection thereof, and their decision shall be conclusive as to the satisfactory completion of the improvements. In addition, in the implementation of this Agreement, any discharge by Developer of any storm drainage water into the Stanislaus River shall also be subject at all times to such further approval as may be required of any governmental agencies having jurisdiction over any such discharge.
a
Packet Pg. 189 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) Project Improvement Agreement
Liberty Self Storage
4 | P a g e

7. Extensions No extension of time or release of surety bond, cash, or other deposit shall be made except upon a certification of the Ripon City Engineer or other designated engineer of work, that the work performed and covered by this Agreement and guaranteed by the Faithful Performance Improvements Bonds or any cash deposits required hereunder has been satisfactorily completed, approved, and finally accepted by the Ripon City Council.

8. Recording Costs Developer shall pay for all costs of recording this Agreement with the San Joaquin County Recorder.

9. Assignment It is agreed that, until completion of the required Improvements and final acceptance by City, Developer shall not have the right to transfer or assign this Agreement or to transfer or assign any right, title, and interest in any of the real property or the Improvements to be constructed thereon to any third person or persons, without first obtaining the prior written consent by City to any such transfer. In any event, no sales or transfer of interest in any of the lots included in the Liberty Self Storage Facility shall occur until all improvements contemplated hereunder for inclusion in the Liberty Self Storage Facility respectively shall have been first completed by Developer and accepted by City or Developer has received written consent from City to transfer said lots.

10. Attorney’s Fees In the event it becomes necessary to enforce any of the provisions of this Agreement by Court action, the prevailing party shall be entitled to reasonable attorney’s fees as may be awarded by a Court of competent jurisdiction.

11. Insurance Developer agrees to provide the City evidence showing the City listed as an additional insured by Developers insurance carrier, the general contractor’s and sub-contractor’s insurance carriers.

IN WITNESS WHEREOF, the parties have hereunder set their hand the day and year first above written.
“CITY” “DEVELOPER” and “OWNER”
CITY OF RIPON, a Municipal Corporation Liberty Self Storage, LP *By *By
Michael Restuccia, Mayor Paul Tichenor
Attest
Lisa Roos, City Clerk
* Signature(s) must be accompanied by an
attached notary acknowledgement
a
Packet Pg. 190 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) Project Improvement Agreement
Liberty Self Storage
5 | P a g e

ACKNOWLEDGEMENT
State of California
County of ______________________
On ___________________before me, ____________________________, Notary Public personally appeared ______________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ___________________________ (seal)

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ___________________________ (seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
a
Packet Pg. 191 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

DEPARTMENT OF PLANNING

AND ECONOMIC DEVELOPMENT
August 17, 2022
Guntert Family Real Estate, LP
222 E Fourth Street
Ripon, CA 95366
Michael Keltz
4115 E Valley Auto Drive – Ste 105
Mesa, AZ 85206
Re: Major Site Review (SR22-53) – Liberty Self-Storage - 502 E Fourth Street The City of Ripon Planning Commission on August 15, 2022 took the following action on your application:

Motion to approve the Major Site Plan Permit (SR22-53) for Liberty Self-Storage, based on the findings and subject to the conditions of the staff report, and adopts the Negative Declaration (PEA22-14) for the project.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Debra Van Essen, Commissioner
SECONDER: James West, Commissioner
AYES: Saljian, Stevenson, West, Van Essen, Collins
FINDINGS:

1. The proposed use is consistent with the goals, policies, standards, and maps of the General Plan, any applicable Master Plan, Specific Plan, Special Purpose Plan, and any other applicable plan adopted by the City.

2. Adequate utilities, roadway improvements, sanitation, water supply, drainage, and other necessary facilities have been provided, and the proposed improvements are properly related to existing and proposed roadways.

City of Ripon
259 N. Wilma Avenue • Ripon, California 95366
Phone: 209 599-2108
MAYOR
Dean Uecker

VICE MAYOR
Michael Restuccia

COUNCIL MEMBERS
Leo Zuber
Daniel de Graaf
Gary Barton

CITY ADMINISTRATOR/

CITY ENGINEER
Kevin Werner

CITY ATTORNEY
Thomas Terpstra

CITY CLERK/FINANCE DIRECTOR
Lisa Roos

DIRECTOR OF PLANNING &

ECONOMIC DEVELOPMENT
Ken Zuidervaart

DIRECTOR OF PUBLIC WORKS
James Pease

DIRECTOR OF RECREATION
Kye Stevens

EXHIBIT A
a
Packet Pg. 192 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

3. The site is physically suitable for the type of development and for the intensity of development.

4. Issuance of the permit will not be significantly detrimental to the public health, safety, or welfare, or be injurious to the property or improvements of adjacent properties.

5. The use is compatible with adjoining land uses.

6. The Ripon Municipal Code expressly allows for such use under certain conditions, and the project meets those conditions.

CONDITIONS:

Building Department – Todd Hatch (599-0284)

1. Demolition, construction and placement of all structures on the site will be as approved and in compliance with all applicable building, electrical and plumbing codes, and that any changes to the plans, as approved, will be re-submitted to the Planning Department for additional review and re-approval.

2. Proponent shall submit appropriate building plans and obtain all necessary building permits for any and all construction on site.

3. Proponent shall provide and install all necessary water meters and backflow prevention devices per City of Ripon Standard Specifications and Standard Details.

4. Proponent shall be required to provide an ADA path from the facilities to the public right-of-way pursuant to the California Building Code.

Engineering Department – Kevin Werner (599-0235)

5. Proponent shall enter into a Project Improvement Agreement (PIA) with the City of Ripon Engineering Department. The PIA will incorporate all right-of-way and public utility easements, improvement security, plan check and oversight fees, including general items required by the City. The PIA shall be in place prior to improvement plan review.

6. Proponent shall submit all on-site and off-site improvement plans to the City Engineering Department for review and approval prior to starting the work. All improvements shall be constructed to the latest City of Ripon Standards and City Master Plans in effect at the time of construction plan approval. The General Contractor shall obtain an encroachment a
Packet Pg. 193 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) permit through the Engineering Department prior to starting any work within the City right-of-way.

7. Detailed landscape and irrigation plans for on-site landscape improvements shall be submitted to the City Engineer, Public Works Director and Director of Planning for review and approval. Landscaping and irrigation shall comply with the provisions of Ripon Municipal Code Chapter 13.06 (Water Efficient Landscape), where applicable, a non-potable service will be required. Developer shall utilize non-potable water for on-site irrigation.

8. Proponent shall develop the site in accordance with the current version of the City of Ripon Storm Water Development Standards and submit the necessary documentation to the Engineering Department. The City will charge associated fees for each Post Construction Storm Water Development Standards review. Link to Storm Water Development Standards, bottom right hand side of page:
http://www.cityofripon.org/city_hall/departments/engineering Media filters are not allowed in the City and shall not be installed. Drywells are not allowed within San Joaquin County limits.

9. Contractor performing work shall complete and submit an Erosion and Sediment Control Plan to the Engineering Department prior to beginning the work unless required to complete a Storm Water Pollution Prevention Plan per the Contractor General Permit with the State.

10. Proponent shall comply with the City Survey Monument Preservation Policy.

11. Proponent shall provide the following necessary improvements upon development of the project:
a. Proponent shall dedicate a 10’-0” PUE along all property frontages (E. Fourth Street)
b. Proponent shall improve right-of-way along their frontage for the full width of E.

Fourth Street (60’-0”), such improvements shall include but not be limited to the following:
i. Installation of necessary asphalt paving, curb, gutter and sidewalk along all street frontages.
ii. Cape sealing the entire street (E. Fourth Street) along the project frontage as approved by the City Engineer.
iii. Installation of all necessary striping along E. Fourth Street across the property frontage. Such required striping shall be as approved by the City Engineer.
a
Packet Pg. 194 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) iv. Installation of two streetlights at locations to be approved by the City Engineer.

12. Proponent shall prepare and deliver a copy of the record drawings to the City Engineer prior to final acceptance of the improvements. The drawings will be an electronic version in AutoCAD and PDF formats.

13. Proponent shall design and construct a trash enclosure in accordance with City of Ripon Standard Specifications and Standard Details and shall be required to be covered with a roof structure to comply with storm water requirements. Such trash enclosure shall be designed to match the architecture of the main buildings on-site. Proponent shall provide a detailed plan for the trash enclosure to the Engineering Department and Planning Department for review and approval of the final design.

Planning Department – Ken Zuidervaart (599-0222)

14. Any signage for the facility will be under a separate permit and in accordance with local regulations.

15. Proponent shall provide heavy landscaping along E. Fourth Street and the Union Pacific Railroad right-of-way to effectively buffer the self-storage facility from the adjacent rights-of-way to reduce the opportunity for public nuisance type crimes. Such landscaping plans, depicting the buffer landscape zone shall be submitted to the Planning Director for final approval prior to installation.

16. Proponent shall ensure that all lighting on-site shall comply with the City of Ripon’s Municipal Code pertaining to lighting and glare.

17. Recreational Vehicle Storage and Vehicle Storage as defined by the Ripon Municipal Code are not allowed uses in the Heavy Industrial zoning district, the proponent shall not be allowed to store any RV’s, boats, equipment and/or semi-truck and trailers on the property.

Ripon Consolidated Fire Department– Dennis Bitters (599-4209)

18. Proponent shall comply with the standard conditions of the Ripon Consolidated Fire District, including but not limited to providing ‘knox box’ facilities (grand master keyed for all facilities), on-site hydrants, fire sprinklers for the buildings with an OSY assembly, separate control room for sprinkler controls, eight inch crash bollards, etc. a
Packet Pg. 195 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

19. Proponent shall provide civil drawings (on-site and off-site improvement plans for hydrant placement, emergency accessibility, fire lane markings, etc.) to the Ripon Consolidated Fire Department for review and approval.

20. Proponent shall provide an emergency access driveway and gate along E. Fourth Street.

Such design shall include appropriate signage and/or red curbing. Design of such emergency entrance and gate shall be as approved by the Fire Chief.

21. Proponent shall install one off-site fire hydrant on the south side of E. Fourth Street at a location as approved by the Fire Chief. Additional on-site hydrants shall be required at quantities and locations as approved by the Fire Chief.

Ripon Police Department – Ed Ormonde (599-0259)

22. Proponent shall provide a detailed lighting plan to the Chief of Police and the Planning Department for review and approval. Plan shall depict adequate lighting around the outside of the facility and site for security purposes. The lighting plan shall also include appropriate shielding as necessary in order to comply with the Ripon Municipal Code Chapter 16.156 pertaining to Lighting and Glare.

23. Proponent shall provide and install one (1) MESH Wireless Access Point and City Security Video Camera on a City street light as approved by the Chief of Police.

Miscellaneous

24. Comply with the conditions as necessary in the attached letter dated June 21, 2022 from the San Joaquin County Environmental Health Department.

25. Comply with the conditions as necessary in the attached letter dated June 30, 2022 from the Modesto Irrigation District.

26. Comply with the conditions in the attached letter dated June 13, 2022 from the San Joaquin County Multi-Species Habitat Conservation & Open Space Plan.

27. Comply with the conditions as necessary in the attached letter dated August 2, 2022 from the San Joaquin Valley Air Pollution Control District.

Environmental Analysis:

In accordance with the California Environmental Quality Act and the Guidelines, a Negative a
Packet Pg. 196 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) Declaration (PEA22-14) has been prepared for this project.

Sincerely,

THE CITY OF RIPON
Shelby DeHaven
Planning and Economic Development
Cc: Ken Zuidervaart, Director of Planning and Building
Kevin Werner City Engineer
Ed Ormonde, Police Chief
Dennis Bitters, Fire Chief
Todd Hatch, Building Official
a
Packet Pg. 197 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

RIPON FIRE DISTRICT
General Conditions
1 of 4
For: General Conditions for Development
Date: 08-01-22
Supersedes: 01-01-22
Purpose: To provide general conditions for approval of projects within the jurisdiction of the Ripon Fire District. The conditions listed in this document are not intended to be all-inclusive, and the District may impose additional conditions or requirements prior to approval. Projects are required to be constructed in accordance with any and all applicable local, state and federal laws and regulations.

FIRE DEPARTMENT ACCESS
󠄀 All designated fire access routes and lanes shall be in accordance with the currently adopted codes, and as required by the District. Fire lanes will be marked in accordance with District specifications and approved by the District prior to installation. All gates located on fire access route shall be provided with means for entry as approved by the District.
󠄀 One or more Knox Key Boxes shall be installed at a location approved by the District. Ordering information for Knox Company products is available online at www.knoxbox.com 󠄀 Roof and attic access hatches shall be sized suitable for firefighters and be provided as approved by the District.

PREMISES IDENTIFICATION
󠄀 All buildings shall be provided with approved street address/suite numbers, plainly visible and legible from the street. Where a building is set back from the street or road fronting the property, and whenever an addresses may not be clearly identifiable due to distance from the street or roadway, landscape, architectural appendages or other obstructions, address posting shall be required both at the street driveway serving the building(s) and on the building(s).

Size and Height
Determined by distance to location of address as posted, measured from curb. 25 Feet 4 inch
26-40 Feet 6 inch
41-55 Feet 9 inch
Over 55 Feet 12 inch
Numbers shall be a minimum of a ¾” stroke and shall contrast with their background.

Rear of Buildings
Any business or apartment building which affords vehicular access to the rear through a driveway, alley way or parking lot, shall also display approved identification or address numbers on the rear of the building for such business or apartment building in a location approved by the Fire Chief. a
Packet Pg. 198 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

RIPON FIRE DISTRICT
General Conditions
2 of 4
Multiple Dwelling Units
An approved diagram of the premises which clearly indicates all individual addresses of each unit in the complex shall be erected at the entrance driveways to every multiple dwelling complex having more than one building on the premises or when required by the Fire Chief. In addition, the Fire Chief may require that individual buildings on the premises be identified in an approved manner.

Premises Identification-Multiple Buildings
An approved identification of multiple buildings within an industrial complex shall be required which clearly indicates each individual building in the complex. Identification shall be placed on each building in a size and location when required by the Fire Chief and be visible for responding emergency personal in an approved manner.

WATER SUPPLY
󠄀 Water Supplies and Fire Hydrants shall be in accordance with all current codes and specifications adopted by the District.
󠄀 Fire hydrant location, distribution and installation shall be in accordance with the current codes and specifications adopted by the District. Onsite hydrants may be required depending on access and hazards present. 󠄀 All Hydrants shall be supplied by a dedicated 8” service from the main line, unless otherwise approved by the Fire Chief. On-site systems may be required to be supplied from two directions otherwise known as “looped” systems.

FIRE CODE PLAN CHECK
󠄀 Submit 1 complete set of plans to the Ripon Fire District office located at 142 S. Stockton Ave. in Ripon, CA.

Plans for fire protection systems shall be submitted and approved prior to construction, unless other arrangements have been made and approved to by the District.
󠄀 Submit to the District a one page facility plan in PDF format for inclusion in Fire Department Pre-Fire Plan Program. Contact Fire Chief for additional information. 󠄀 Payment for all Plan Checks are due at the time of completion of the plan check process in order to receive approved plans and proceed. . Work shall not commence until approved plans are received from the District.

FIRE PROTECTION SYSTEMS
󠄀 Automatic Sprinkler Systems
Electronic plan submittal is preferred. If electronic submittal is not possible, contact via email for instructions. All plans for fire protection systems shall be submitted and approved prior to construction, unless other arrangements have been made and approved by the District in advance. All correspondence should be routed to [email protected]
System Requirements
The location of all hydrants, fire department connections, indicating valves, etc. shall be approved by the District prior to installation. All hydrants, OS&Y’s and FDC’s shall be painted for identification purposes as required by the Fire District.
a
Packet Pg. 199 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

RIPON FIRE DISTRICT
General Conditions
3 of 4
All fire department connections (FDC) shall be provided with locking cap(s) to prevent tampering. The approved make and model is as follows:

KNOX Company
Locking FDC Cap
Model #3011
Ordering information for Knox Company products is available online at www.knoxbox.com All backflow and detector check assemblies shall be installed per City of Ripon specifications, and monitored with tamper switch(s). Indicating valves shall be provided with locking devices in order to lock valve(s) in open position.

All piping that is any part of an automatic sprinkler system shall meet the C 900 specification, rated at 200 psi.

Unless otherwise approved, all automatic sprinkler systems shall be supplied by a dedicated 8” connection from the main line.

Fire Department Connections (FDC) shall be located within 30 feet of an approved fire hydrant Multi-Story buildings shall provide standpipe connections on each floor for firefighting operations as approved by the District. Depending on roof configuration, a roof connection also may be required.

ALARM SYSTEMS
󠄀 Automatic Fire Suppression Systems controls shall be monitored by an approved alarm monitoring Service.

Electronic plan submittal is preferred. If electronic submittal is not possible, contact via email for instructions. All plans for fire protection systems shall be submitted and approved prior to construction, unless other arrangements have been made and approved by the District in advance. All correspondence should be routed to [email protected]
In the event that electronic submittal is not possible, three (3) sets of plans and equipment specifications shall be submitted to the District for approval prior to commencement of installation.

The following devices shall be monitored by the alarm system:

System valves - Tamper Switches
Sprinkler Risers - Flow switches
Post Indicator Valves - Tamper Switches
Manual Pull Stations
Commercial Hood & Duct Systems

COMMERCIAL COOKING OPERATIONS
󠄀 Automatic Fire Suppression Systems shall be installed for protection of commercial cooking equipment.

Electronic plans submittal is preferred, otherwise submit three (3) complete sets of plans for hood & duct systems to the Ripon Fire District Office for review and approval prior to installation. a
Packet Pg. 200 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA)

RIPON FIRE DISTRICT
General Conditions
4 of 4

INSPECTIONS
󠄀 Builder/Contractor is required to contact the Fire District 48 hours in advance to arrange the following on-site I inspections when required:

Fire Access Roads and Lanes
Sprinkler Systems
Fire Alarm Systems
Fire Hydrant Installation
Fire Extinguisher Placement
Special Systems
Final Occupancy Inspections
A set of stamped and approved plans shall be on-site at all times during construction.

FIRE EXTINGUISHERS
󠄀 Provide extinguishers with a minimum rating of 2A 10B:C within 75 feet of exits and for every 3000 square feet in general use areas. Placement of extinguishers shall be in compliance with currently adopted codes. In any event, placement of fire extinguishers shall meet or exceed Section 906 of the California Fire Code. 󠄀 The Fire District shall be notified prior to occupancy of the facility for the approval of the locations, type and size of each fire extinguisher. Extinguishers are required during construction, alteration or demolition of any building.

Fire Extinguishers shall be tagged by a licensed extinguisher service company prior to installation.

FEES/PERMITS
󠄀 Plan Check/Inspection Fees
Plan check/inspection fees will be charged for the following in accordance with the fee schedule adopted by the Board of Directors of the Ripon Fire District:

Fire Code Plan Check
Fire Protection Systems
Commercial Cooking Operations (Hood and Duct) Fire Protection Systems Fire Alarm Systems
A list of construction permit fees can be found on the Ripon Fire District website @ www.riponfire.com Construction permits include the cost for all inspections and certifications. 󠄀 Fire Impact Fees
Fire Impact Fees will be charged in accordance with the fee schedule on record at the City of Ripon and/or as described in the Development Agreement between the City of Ripon and the Developer. Development Fees are based on use, not zoning. Estimates of fees can be provided by the Fire District upon request.

ANNUAL OPERATING PERMIT(S)
󠄀 The California Fire Code (CFC) lists specific uses or operations that require annual operating permits. This list can be found on the District’s website located at www.riponfire.com under Fire Code Permit Fee Schedule.

PARTICIPATION IN RCFD COMMUNITY CONNECT PROGRAM
󠄀 Occupant may be required to register an account in RCFD Community Connect Program for specific pre-arrival and pre-planning information.
a
Packet Pg. 201 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) From: Tajiri, Joshua
To: Shelby DeHaven
Subject: Re: Project Review Notice - SR22-53 - 502 E Fourth Street Date: Friday, June 10, 2022 6:34:14 AM
Attachments: image.png
Outlook-cgfzvl0a.png
Shelby,
Frontier's facilities lie south of the new development lot underground. Let me know if you have any questions.

Joshua Tajiri | Senior Network Engineer
M 408-607-3202 | Manteca,CA
[email protected]
From: Shelby DeHaven <[email protected]>
Sent: Thursday, June 9, 2022 4:26 PM
To: Aleman, Alberto <[email protected]>; Alurel Boyd <[email protected]>; carla rodriguez a
Packet Pg. 202 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) <[email protected]>; Souza, Chad <[email protected]>; Dawn @ SSJID <[email protected]>; Dennis Bitters Forward <[email protected]>; Dr. Ziggy Robeson <[email protected]>; Ed Ormonde <[email protected]>; Environmental Health Dept <[email protected]>; Elms, Eric <[email protected]>; Forrest Killingsworth <[email protected]>; E911AddressDatabase <[email protected]>; Grace Luke <[email protected]>; Isaiah Anderson - SJCOG <[email protected]>; Jacob Andresen <[email protected]>; James Pease <[email protected]>; Jose Molina - Assessor's Office <[email protected]>; Tajiri, Joshua <[email protected]>; Ken Zuidervaart <[email protected]>; Lien Campbell - MID <[email protected]>; Linda Fischer <[email protected]>; Lori Wilson Post Office <[email protected]>; Lozeau Drury LLP <[email protected]>; Lozeau Drury LLP <[email protected]>; Lozeau Drury LLP <[email protected]>; Newell, Justin PG&E <[email protected]>; PGE Plan Review <[email protected]>; Rafedah Carella <[email protected]>; Sanchez, Robert <[email protected]>; Sarah Collins <[email protected]>; McDonald, Stephen <[email protected]>; Swearingen, Joshua B@DOT <[email protected]>; Todd Hatch <[email protected]>; Valley Air <[email protected]> Subject: Project Review Notice - SR22-53 - 502 E Fourth Street WARNING: External email. Please verify sender before opening attachments or clicking on links.

Hello All,
Please find attached project review notice for SR22-53. Applicant is requesting a Major Site Review for new construction of a self-storage facility.

Comments can be emailed to Ken Zuidervaart – [email protected] or Shelby DeHaven – [email protected]. Let me know if you need any more info. Thanks! Shelby DeHaven
City of Ripon
(209) 599-2108
Office Hours: Mon – Thurs , 7:30am – 5:30 pm
REMINDER: The office is CLOSED on Fridays.

WARNING: This communication and its inclusions may contain confidential and/or legally privileged information. It is solely for the use of the intended recipients(s). If you are not the a
Packet Pg. 203 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) kiFOlzt?'",
Muniappa Naidu, REHS, Assistant Director

PROGRAM COORDINATORS
Robert McClellan, REHS
Jeff Carruesco, REHS, RDI
Willy Ng, REHS
Steven Shih, REHS
Michelle Henry, REHS
Elena Manzo, REHS
, Greatness grows here.

June 21, 2022
SAN JOAQUIN Environmental Health Department
COUNTY Jasjit Kang, REHS, Director
To: City of Ripon Department of Planning and Economic Development From: Aaron Gooderham (209) 616-3062
Registered Environmental Health Specialist
RE: Major Site Review (SR22-53), Referral, SU0015000
502 E. Fourth Street, Ripon
The San Joaquin County Environmental Health Department (EHD) is supportive of this project in regards to the provision of full public services.

1. Any geotechnical drilling shall be conducted under permit and inspection by The Environmental Health Department (San Joaquin County Development Title, Section 9- 1115.3 and 9-1115.6).
1868 E. Hazelton Avenue I Stockton, California 95205 I T 209 468-3420 I F 209 464-0138 I www.sjgov.org/ehd a
Packet Pg. 204 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) 1231 Eleventh St.

P.O. Box 4060
Modesto, CA 95352
(209) 526-7373
June 30, 2022
City of Ripon – Department of Planning and Economic Development 259 N. Wilma Ave.

Ripon, CA 95366
RE: Major Site Review (SR22-53) – Liberty Self Storage
APN: 259-360-33 (502 E. Fourth St., Ripon, CA)
Thank you for allowing the District to comment on this referral. Following are the recommendations from our Electrical, Irrigation and Domestic Water Divisions:

Irrigation
• MID has no Water Operations facilities in the proposed project vicinity.

Domestic Water
• No Comments at this time.

Electrical
• The attached drawing shows the approximate location of the District’s existing electrical facilities within or adjacent to the project area.
• High voltage is present within and adjacent to the project area. This includes 69,000 volts overhead transmission, 17,200 volts overhead primary, as well as overhead secondary facilities, and an overhead fiber optic cable. Use extreme caution when operating heavy equipment, using a crane, ladders, scaffolding, handheld tools, or any other type of equipment near the existing MID electric lines and cables. Workers and equipment should always maintain a distance no less than 10 feet from overhead facilities. Assume all overhead electric facilities are energized.
• The contractor shall verify actual depth and location of all underground utilities prior to start of construction. Notify "Underground Service Alert" (USA) (Toll Free 800-227-2600) before trenching, grading, excavating, drilling, pipe pushing, tree planting, post-hole digging, etc. USA will notify all utilities to mark the location of their underground facilities. • MID requires that any trenching maintain a 1:1 horizontal distance from any existing pole, determined by the depth of the trench. If trenching encroaches on this requirement, the Contractor needs to contact the MID Electric Engineering Department to brace any effected poles during the trenching process. The cost of any required pole bracing will be assumed by the requesting party. Estimates for bracing any existing poles will be supplied upon request.
a
Packet Pg. 205 Attachment: PIA_Liberty Self Storage Facility_2023.3.14 (3782 : Liberty Self Storage Facility PIA) City of Ripon
Referral Letter: 502 E. Fourth St.

June 30, 2022

Page 2 ends

Ripon City CouncilMarch 14, 2023

Ripon City Council
March 14, 2023