Redline Version
1 Updated 5/2023
CITY OF RIPON
CREDIT CARD POLICY
The Credit Card Policy of the City of Ripon is established for the purpose of setting forth policy guidelines for the use of the City Ccredit Ccards.
The City Ccredit Ccards shall be used for reasonable and necessary expenses incurred during the performance of City business and in emergency situations.
The City Ccredit Ccards isare established in the name of the City of Ripon through the Bank of Stockton. The City of Ripon has established three accounts for the use of the Credit Card.
The aggregate amount of borrowing shall not at any one time exceed the principal amount of Five Thousand Dollars ($5,000.00) by the City Administrator; Ten Thousand Dollars ($10,000.00) by the City Clerk; Five Thousand Dollars ($5,00.00 by the Public Works Director; and One Thousand Dollars ($1,000.00) by any City Councilmember.
The following iIndividuals serving in the following positions are authorized to carry and use said credit cards up to the limits below:
Position Credit Limit
Council Members $ 1,000
City Administrator $ 5,000
City Clerk $10,000
Public Works Director $ 5,000
Police Chief $ 5,000; for training expenses only
City Council Member Winn Visa Card No. ________________________ City Council Member Prince Visa Card No. ________________________ City Council Member Restuccia Visa Card No. ________________________ City Council Member Pernice Visa Card No. ________________________ City Council Member Nutt Visa Card No. ________________________ City Administrator Visa Card No. ________________________ City Clerk Visa Card No. ________________________
Public Works Director Visa Card No. ________________________ The above-referencednamed City Council Members, officers and employees are authorized and empowered for and on behalf of the City to charge goods and services with their Ccredit Ccard.
Said charges are permitted for City related expenses only. No personal uses shall be permitted.
Any authorized individual may decline to receive a City credit card in their name.
The City agrees to be bound by the terms of the Bank’s Charge Card Agreement and assumes the responsibility and liability for any and all legitimate charges make on the City cCredit Ccards.
The following additional guidelines are also hereby established:
1. Only authorized persons shall carry and use the Ccredit Ccard Redline Version
2 Updated 5/2023
2. Authorize persons may not release their Ccredit Ccard to an unauthorized party.
3. Charges are permitted for City related business, travel or emergency expenses only.
Personal uses shall not be allowed.
4. The Ccredit Ccard limit established herein may not be increased absent an amendment to this policy.
5. All credit card purchases shall be monitored by the City Administration.
6. All receipts for purchases shall be submitted to the City for review and approval.
7. Noncompliance with any of the above standards and procedures shall result in immediate loss of charging privileges.
8. The City Council of the City of Ripon reserves the right to revoke any charge card from any individual and/or make all future expenses subject to City Council approval.