EXHIBIT "A"
DESCRIPTION OF TRANSPORTATION SERVICES FOR CITY OF RIPON,
COMPENSATION AND TERM
Agreement No. 20/2-022 -5
In accordance with the terms of that certain INTERAGENCY AGREEMENT
BETWEEN THE CITY OF RIPON AND SAN JOAQUIN REGIONAL TRANSIT DISTRICT AGREEMENT FOR TRANSPORTATION SERVICES, being Contract No. 2012-022 - 5, dated 1/20/2012, by and between the SAN JOAQUIN REGIONAL TRANSIT DISTRICT (RTD) and CITY OF RIPON (CITY) to which this is attached, the services of RTD, and the compensation therefore and the time for performing said services, shall consist of the following:
Article I - Scope of Transit Services:
1.1 Transportation Services:
RTD has the ability to provide such transportation services that may be requested by CITY. The services include, but are not limited to, vehicle operations, driver supervision and training, and other related services. RTD will cooperate with CITY in developing a comprehensive cost effective transit service program. RTD does reserve the right to sub-Agreement part or all contracted work to qualified sub-contractors; a list of all potential subcontractors and their contracts will be provided to CITY and will be updated when changes are made.
CITY shall provide system management, grants preparation, accounting, statistical reporting, route and schedule planning and marketing of CITY transit services.
1.2 RTD shall manage and operate transportation services for CITY under the terms of the Agreement and RTD policies when not defined in the Agreement. RTD will not, however, be expected to achieve results beyond the limits of the funding and resources available for the operation of CITY's transit service that do not cover this Agreement.
1.3 As a public transportation agency, RTD is expected to adhere to all Federal, State, and Local requirements and will provide services on behalf of the CITY (as outlined within this Scope of Transit Services) in the same manner. These requirements include, but are not limited to: Third party procurement and contracts in the event RTD renews or rebids the operating services contract, Drug and Alcohol Testing, Operator Licensing, Operator Training, Americans with Disabilities Act service requirements, Safety Inspections, and Preventive Maintenance.
Interagency Agreement City of Ripon/San Joaquin Regional Transit District 9 Transportation Services for City of Ripon
Contract No. 90/2 - 022-5
Dated: - 2012
1.4 RTD shall provide the following transportation services for CITY:
1.4.1 HOURS OF SERVICE TO BE PROVIDED:
The base revenue vehicle service hours will be 600-700 per year, beginning December, 2012.
Weekends: No weekend service.
Route 1: Weekdays: No more than six (6) Revenue Service Hours on weekdays specified by the CITY, between the hours of 7:15 A.M. and 6:15 P.M.
Weekends: No weekend service.
Holiday Service: No service will be provided on the following observed Federal Holidays: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day.
1.4.2 SERVICE AREA:
The Ripon transit service serves a population of approximately 15,000 and a service area of 5 square miles. This service area includes the City limits of the City, as well as Route 1 to Modesto. Additional details are shown in the Ripon Rider's Guide, which is attached as Exhibit "B".
1.4.3 PASSENGER FARES:
A copy of the Ripon Rider's Guide is attached as Exhibit "B" with the current fare structure. RTD will operate service in accordance with the established fare structure.
CITY shall set rates of fare in amounts as necessary to maintain service metrics according to legisiative requirements (currently, cost per passenger based on standards adopted by the San Joaquin Council of Governments). These fares are subject to change and RTD will be advised if the fares are changed. CITY shall have the sole responsibility in setting the fare structure.
RTD shall collect all farebox receipts in sealed fare boxes provided by the CITY. The farebox receipts shall be removed from every service vehicle Interagency Agreement City of Ripon/San Joaquin Regional Transit District 10 Transportation Services for City of Ripon
Contract No. 2012-022-5
Dated: 11/20 -, 2012
on a daily recurring basis by designated CITY staff at the Ripon City Hall Finance Department by 5:00 p.m. CITY staff are responsible for the accounting, reconciliation, and depositing of fares. At no time should RTD operating staff handle cash or cash transactions as a part of this agreement.
RTD shall maintain strict control of all transfers and passes. The number and type of transfers and passes issued to drivers shall be documented and drivers shall return transfers at the end of each shift. All transfers and passes not being used in revenue service, or issued to drivers, shall be kept in a secure place. It is the responsibility of RTD to secure transfers and passes in a secured area at all times.
1.4.4 EXISTING BUSES:
CITY will purchase and provide vehicles for use by RTD for this service.
CITY-provided vehicles are listed in Exhibit "C," attached hereto and incorporated herein. CITY will provide vehicles appropriate to provide transit services as outlined herein. The vehicles provided shall be in good working order upon initiation of the Agreement and are subject to inspection by RTD and CITY at any time.
1.4.5 BUS STORAGE:
The CITY vehicles shall be parked at Ripon's Corporation Yard located at 240 Doak Blvd, which may be subject to change by the CITY, &
1.4.8 CONSUMABLES:
CITY will supply necessary consumables such as gasoline fuel and water for the buses. Fueling is presently done at the CITYS CNG Fueling Station located at 240 Doak Blvd. Fuel costs for CITY vehicles shall be the responsibility of CITY (or RTD will charge the CITY 110% of RTD fuel cost.)
1.4.10 COMMUNICATIONS:
CITY shall be responsible to provide the necessary communication equipment for the bus operator to contact CITY dispatch facilities.
1.4.11 DRIVER:
RTD will provide operators for this service directly or through its Interagency Agreement City of Ripon/San Joaquin Regional Transit District 11 Transportation Services for City of Ripon
Contract No. 2u12-022
Dated: 11/20 - 2012
subcontractor.
1.4.13 SERVICE DEVELOPMENT:
CITY shall have the responsibility of developing service routes and schedules with input from RTD. RTD may provide recommendations from time to time regarding service improvements. RTD shall provide runcut to the CITY upon request.
1.4.14 MARKETING:
CITY shall be responsible for providing RTD with any printed material (e.g. time schedules, brochures, maps, flyers, and similar printed material), for use or distribution to the public and RTD shall be responsible for distributing them to passengers, on the vehicles or by mail. If RTD is asked to provide marketing services, charges will be $50.00 per hour plus material cost of 110% of the actual cost.
1.4.15 RTD/CITY Meetings:
CITY shall meet with RTD on an as needed basis as determined and requested either by CITY or by RTD.
1.5 Except as otherwise provided in this Agreement, RTD shall furnish all equipment which may be required to provide and operate the Transportation Services required by this Agreement.
1.6 Prior Services: Notwithstanding the date of this Agreement, the RD, in order to preserve the schedule
for which ReD has not been compensated. City agre to consider su services advanced work performed, actions taken and costs incurred as if said work performed, actions taken and costs incurred have been performed under this Agreement as long as those costs have been determined to be allocable, allowable and reasonable in conformity with this Agreement.
1.7 Additional Services:
In addition thereto, CITY may request that RTD perform such other and further related services as the parties may from time to time agree in writing.
Article II - Term of Agreement:
Interagency Agreement City of Ripon/San Joaquin Regional Transit District 12 Transportation Services for City of Ripon
Contract No. 2012-022
Dated: 1120, 2012
2.1 The provisions of this Agreement shall apply from the effective date of this Agreement through June 30, 2015, unless sooner terminated or cancelled pursuant to the provisions of this Agreement.
2.2 At least ninety (90) days before June 30, 2015 RTD shall notify CITY in writing of its new rates for operating the Transit Service for the next twelve (12) month period, and thereafter, CITY shall have thirty (30) days after the receipt of said notification within which to advise RTD of CITY's desire to extend the term of the Agreement for an additional period of one year at the new revised compensation rate. In the event that CITY elects not to extend the term of this Agreement or CITY fails to notify RTD of its election to extend the term of the Agreement for an additional one year period at the new revised consideration, then and in either such event this Agreement shall automatically terminate and end at the expiration of the stated term or ninety (90) days after the date that the CITY received from RTD its notice of the revised compensation figures, whichever is later.
Article III - Compensation:
3.1 The total compensation, including reimbursable costs and expenses, to be paid by CITY to RTD under this Agreement shall not exceed $50,000 for any 12 month period.
3.2 Computation of Compensation: The payment for services shall be computed in the following manner:
The rate to provide Transportation Services is $50.00 per revenue hour. RTD has the right to renegotiate the rate with CITY if the revenue hours change by 10%.
* Revenue Vehicle Hours are the hours on the transit schedule (Route 1) or actual first pick-up and last drop-off time and if the route is running late due to traffic or weather. Layover at route terminals, driver breaks, lunch periods, and idle vehicle time when off more than one hour when no passenger is on the vehicle will be subtracted from the Revenue Vehicle Hour.
Adjustment of Cost Factors: RTD reserves the right to adjust and change any figure hereinabove set forth upon thirty (30) days written notice to CITY, it being understood that RTD is providing the above-described service to the CITY as an accommodation and not for the purpose of making a profit.
Interagency Agreement City of Ripon/San Joaquin Regional Transit District 13 Transportation Services for City of Ripor
Contract No. 2012-022
Dated: 11/20 , 2012
Monthly Billing; RTD shall, following the end of each calendar month, send a statement to CITY showing the total charge for management and labor, the total charge for parts, and the charge for overhead less any service billings to other agencies. Payment of said statement shall be made within thirty (30) days of the statement date. Upon receipt of grant funds, RTD will reimburse the eligible agencies involved proportionately to hours of service provided. All statements and records supporting the charges made to CITY shall be available for inspection by CITY any time during the normal business hours of RTD.
3.3 RTD shall submit an invoice to CITY specifying the transit services provided by hours and expenses in accordance with the terms of this Agreement. The monthly invoice will include applicable data as required for the CITY's National Transit Database records including: ridership by service type, hours of service by service type, and mileage of service.
(Finem)
Interagency Agreement City of Ripon/San Joaquin Regional Transit District 14 Tratractation Services or Gie of Ripon
Dated: 11/20 _ 2012