Ripon City Council
Special Meeting Notice and Agenda
TO: Honorable City Council
SUBJECT: Notice of Special City Council Meeting
Mayor Restuccia has directed this office to issue this notice as required by California State Law, of a special City Council meeting as follows:
DATE: July 26, 2023
TIME: 11:00 AM
PLACE: Council Chambers
259 N. Wilma Avenue
Ripon CA, 95366
TELECONFERENCE LOCATION:
649 California Street
Ripon, CA 95366
1. PUBLIC DISCUSSION
This time is provided to the public to address the City Council on items not on the agenda. If you desire to speak, please address “Mr. Mayor” and upon being recognized, come forward to the podium, and state your name and address before proceeding into your subject matter.
2. TOPICS OF DISCUSSION
A. FLEET MAINTENANCE FACILITY PROJECT
Change Order No. 3
Discussion/Action
Approve Change Order No. 3 for electrical
revisions and revisions to accommodate
SSJID, MID, and Fire Department
requirements in the not to exceed amount
of $132,150.00 (funding sources: Corp
Yard AB1600 Fund, Measure K Transit,
Enterprise Capital Funds, and General
Capital Fund).
City Council Page 2 July 26, 2023
B. LICENSING AND REGULATIONS OF SPECIAL EVENTS
Discussion/No Action Council to discuss potential changes to the Licensing and Regulations of Special
Events section of the Ripon Municipal
Code.
3. ADJOURNMENT
PLEASE NOTE: This letter was received by the undersigned on July___________, 2023 at ___________AM___________PM
________________________________
COUNCIL MEMBER
This office respectfully requests that you bring this notice to the meeting for proper filing.
MAYOR MICHAEL RESTUCCIA
VICE MAYOR LEO ZUBER
COUNCIL MEMBER DANIEL DE GRAAF
COUNCIL MEMBER GARY BARTON
COUNCIL MEMBER DEAN UECKER
CITY ATTORNEY TOM TERPSTRA
Kevin Werner, City
Administrator
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Christiana Giedd, Associate Civil Engineer
Date: 07/26/2023
Subject: Fleet Maintenance Facility Change Order 3
RECOMMENDED ACTION:
Approve Change Order No. 3 for electrical revisions and revisions to accommodate SSJID, MID, and Fire Department requirements in the not to exceed amount of $132,150.00 (funding sources:
Corp Yard AB1600 Fund, Measure K Transit, Enterprise Capital Funds, and General Capital Fund).
BACKGROUND:
The Fleet Maintenance Facility Project was awarded to Diede Construction, Inc. at the December 13, 2022 City Council meeting for an amount of $11,156,000. The Fleet Maintenance Facility Project will involve the construction of a 12,500 square foot maintenance building and parking lot.
At the March 14, 2023 City Council meeting, Council approved Change Order No. 1 in the not to exceed amount of $288,622 for raising the elevation of the existing berm at the Wastewater Treatment Plant disposal ponds in order to provide additional storage capacity.
At the June 13, 2023 City Council meeting, Council approved Change Order No. 2 in the not to exceed amount of $1,466 for additional survey staking.
DISCUSSION:
The Fleet Maintenance Facility Project required design changes due to electrical revisions and requirements from SSJID, MID, and the Ripon Consolidated Fire District, as summarized below:
Project changes related to electrical revisions: The bid set for the project did not include the electrical connection from the on-site transformer to MID’s transformer. Additionally, the secondary cable and primary conduit connecting the building to the on-site transformer were not included in the bid. A slight cost offset is included from the removal
2.A
Packet Pg. 3
of electrical requirements from the south gate. The additional cost related to these changes is $108,550.
Project changes related to SSJID requirements: SSJID has a pipeline easement that runs through the project site. The pipeline depth is such that the Fleet Maintenance Facility project had to be revised to include increased driveway concrete thickness, additional storm drain piping, elevation adjustments, additional catch basin installation, and slurry to achieve compaction over the SSJID pipeline. The additional cost related to these changes is $30,492.
Project changes related to Ripon Consolidated Fire District: The Ripon Consolidated Fire District requested the fire department connection be installed on the backflow preventer rather than the building. The additional cost related to this change is $1,795.
Project changes related to MID: MID has a power easement that runs through the southern border of the project site. The easement conflicted with the location of the proposed project fencing. To accommodate the easement, the project fencing was modified to connect to the fence on the south of the property rather than including an additional fence at the south of the property. The cost savings related to this change is ($8,687).
The additional work is to be billed at a cost not to exceed $132,150.
FISCAL IMPACT:
The attached Change Order No. 3 is in the amount of $132,150 and will be allocated to the Corp Yard AB1600 Fund (47.0%), Measure K Transit (7.4%), Enterprise Capital Funds (15.8%), and General Capital Fund (29.8%). The amended construction contract price is shown in Table 1.
On December 13, 2022, City Council approved the total cost of the Fleet Maintenance Facility Project which included $1,115,600 for construction contingency. Change Order No. 1 did not utilize the project contingency because the work was performed at the Wastewater Treatment Plant disposal ponds. The total remaining contingency after subtracting Change Orders No. 2 and 3 is $981,984.
Table 1 – Current Contract Price
Amount
Original Contract Price $ 11,156,000
Change Orders (1-3) $ 422,238
Current Contract Price $ 11,578,238
Attachments:
1. CO 3
2.A
Packet Pg. 4
CITY OF RIPON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 3 DATE: 7/11/2023
PROJECT: Fleet Maintenance Facility Project SHEET 1 OF 1 SHEETS TO: Diede Construction, Inc.
NOTE: This change order is not effective until approved by the CITY ENGINEER.
Description Cost
Addition of the following items:
Electrical Revisions $108,550.00
SSJID Requirements $30,492.00
Ripon Consolidated Fire District Requirements $1,795.00 MID Requirements -$8,687.00
Total: $132,150.00
Not to Exceed Cost: Increase
Approval Recommended: Date:
Approved: Date:
Accepted, Date _____________________ Contractor
By ___________________________________ Title
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account.
Unless otherwise stated, rates for rental equipment cover only such time as equipment is actually used and no allowance will be made for idle time.
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.
Change requested by the Engineer.
If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.
All work shall be in accordance with City Standards.
Approval Chief
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
$132,150.00
Approval Senior
By reason of this order the time of completion will be adjusted as follows: Additional 17 Calendar Days
2.A.a
Packet Pg. 5
Attachment: CO 3 (3923 : Fleet Maintenance Facility Change Order 3) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 07/26/2023
Subject: Licensing and Regulations of Special Events
DISCUSSION/ANALYSIS:
Council to discuss potential changes to the Licensing and Regulations of Special Events section of the Ripon Municipal Code.
2.B
Packet Pg. 6