City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Christiana Giedd, Associate Civil Engineer
Date: 01/09/2024
Subject: HCS Engineering, Inc.
RECOMMENDED ACTION:
Approve and authorize the Mayor to sign the Professional Services Agreement with HCS Engineering, Inc. to provide electrical engineering services required for the Electrical Vehicle Charging Station Project in the not to exceed amount of $3,600 (funding source: General Department Capital Fund).
BACKGROUND:
Council approved the request to apply for funds to install electric vehicle charging stations at City Hall and the new Corporation Yard through the Congestion Mitigation & Air Quality/Carbon Reduction Program (CMAQ/CRP) Call for Projects on April 11th, 2023. The scope of this project is to install ten electric vehicle charging stations. Five charging stations will be installed at the City’s Fleet Maintenance Facility and five charging stations will be installed at City Hall.
The grant amount received for this project is $528,000 of CRP funds which will be used during project construction. The City is required to contribute $68,408 of local match funds towards the project which will be funded through the General Department Capital Fund. A portion of the City’s local match funds will be used for the project design phase. The Electric Vehicle Charging Station Project is expected to go to bid in Fall 2024. The grant and local match funds are estimated to be sufficient to fund the project through construction.
DISCUSSION/ANALYSIS:
Electrical design work is required for the Electric Vehicle Charging Station Project. HCS Engineering, Inc. has provided a proposal for the services in the amount of $3,600. HCS Engineering Inc. has provided the City with several successful electrical design projects in the past.
FINANCIAL IMPACT:
The attached Professional Services Agreement with HCS Engineering, Inc. includes a detailed time and material proposal outlining the tasks as Exhibit A. The cost to complete the work within the proposal is for a not-to exceed amount of $3,600 which will be funded by the General Department Capital Fund.
Attachments:
1. Services Agreement_HCS Engineering, Inc.pdf