FISCAL YEAR 2023‐2024
SAN JOAQUIN COG
TRANSPORTATION DEVELOPMENT ACT
CLAIM FORM AND GUIDELINES
FOR
LOCAL TRANSPORTATION FUND (LTF)
AND
STATE TRANSIT ASSISTANCE FUND (STA)
Planner Review: ________________________________
Finance Review: ________________________________
Steve Dial Review: ________________________________
Agency Name:
CITY OF RIPON
For Internal Use:
TRANSPORTATION DEVELOPMENT ACT APPORTIONMENTS
I Local Transportation Fund Available Apportionment
A. Area Apportionment 2023-2024 $ 1,039,122
B. Pedestrian/Bicycle Apportionment $ 24,451
C. Previous Years' Unclaimed Apportionment $ 0
D. Unexpended Carryover $ 1,092,858
E. TOTAL AVAILABLE FOR THIS CLAIM $ 2,156,431
(Also enter on page 9, 1st column)
F. Actual net funds available (E-D=F) $ 1,063,573
II State Transit Assistance Fund Available Apportionment A. Area Apportionment 2023-2024 $ 3,640
B. Previous Years' Unclaimed Apportionment $ 2,900
C. Unexpended Carryover $
D TOTAL AVAILABLE FOR THIS CLAIM $ 6,540
(Also enter on page 9, 2nd column)
E. Actual net funds available (D-C=E) $ 6,540
8 CLAIM PURPOSES I. LTF II STA
I. PUBLIC TRANSPORTATION
Article 4 (99260) - Operator 1 $
CCR Section 6730(a) Public Transit $ 6,540
CCR Section 6730(a) Capital $
CCR Section 6730 (a) Transit Set Aside 259,781
Article 8 (99400(c))
Contractor Operating $
Article 8 (99400(e))
Contractor Capital $
Article 8 (99400(b))
Passenger Rail Service
Operations and Capital $
II PEDESTRIAN AND BICYCLE
Article 3 (99234) $ 58,031
III ROADS AND STREETS
Article 8 (99400(a)) $ 1,838,620
IV OTHER
Article 8 (99400(b,c,d,e)) $
TOTAL THIS CLAIM $ 2,156,431 6,540
TOTAL AVAILABLE FOR THIS CLAIM
(from pg. 8, (I.) E. and (II.) D) $
UNCLAIMED APPORTIONMENT
(TOTAL AVAILABLE less TOTAL THIS CLAIM) $
IMPORTANT: To avoid accidental overpayment, please identify and itemize in the space below any unexpended carryover included in the amounts being claimed above. Identify the amount of carryover and the purpose for which it is being reclaimed. Attach pages as necessary.
LTF in Transit Fund to be reclaimed for Transit Purpose LTF in Transit Fund to be reclaimed for Capital Purpose LTF in Streets and Roads Fund to be reclaimed for Streets & Roads $1,059,278 LTF in Ped/Bike Fund reclaimed for Peds/Bicycle $33,580 STA in Transit Fund reclaimed for
TOTAL UNEXPENDED CARRYOVER
PART I - PUBLIC TRANSPORTION FINANCIAL INFORMATION
Please Circle Either
Article 4 Operator 2023/2024
Article 8 Contractor 2023/2024
9 A. OPERATING REVENUES FY22/23 FY23/24
ESTIMATE BUDGET
ACTUAL ACTUAL
401 Passenger Fares 1,000 1,000
402 Special Transit Fares
405 Charter Revenues
406 Auxiliary Transportation Revenues
(includes advertising)
407 Non-Transportation Revenues
408 Tax Revenue (Specify)
Property Tax
Sales Tax (not TDA)
409 Local Grants and Reimbursements
Purchase of Service
Local Transportation Fund (LTF revenue) 249,619 249,619 410 Local Special Fare Assistance
411 State Cash Grants & Reimbursement
CMAQ
Other: Caltrans 5303 Planning
412 State Special Fare Assistance 4,732 3,640
413 Federal Grants and Reimbursements
FTA Grants 5307
430 Contributed Services (Not Cash)
440 Subsidy from other Sector of Operations
Interest Income
TOTAL $255,351 $254,259
B. CAPITAL REVENUES
464 Capital Grants and Subsides
Specify Federal, State, Local:
State Transit Assistance (STA)
Local Transportation Fund (LTF)
Non-Governmental Donations
TOTAL $0 $0
State Prop 1B & Measure K
10 C. OPERATING EXPENSES FY22/23 FY23/24
ESTIMATE BUDGET
ACTUAL ACTUAL
501 Labor
Operations and Salaries/Wages 165 500
Other Salaries/Wages
502 Fringe Benefits 29 76
503 Services
504 Materials/Supplies 0 100
Fuel/Lubricants 124 412
Tires/Tubes
Other: CONTRACTED TRANSIT
505 Utilities 0 0
506 Casualty/Liability Costs
507 Taxes
508 Purchased Transportation Service
509 Misc. Expenses 2,127 3,552
510 Expense Transfer
511 Interest Expense
512 Leases and Rentals
513 Depreciation/amortization
Operator Funds
Grant Funds
TOTAL $2,445 $4,640
D. CAPITAL EXPENSES
Debt Service
Land/Property Acquisition
Vehicles
Construction 249,619 249,619
Other
TOTAL $249,619 $249,619
* Allowable capital expenses are limited for Article 8 Claimants; see 99400(e) 11 II.
Actuals Actual/Est. Proposed
FY2022/23 FY2023/24 FY2024/25
1. Patronage
a. Total Passengers 22 250 500
b. Revenue Passengers 22 250 500
c. Youth Passengers
d. Elderly Passengers
e. Handicapped Passengers
2. Vehicle Miles
a. Total Vehicle Miles 110 500 1,000
b. Revenue Vehicle Miles 4 20 20
3. Revenue Vehicle Hours
4. Revenue Vehicle Fuel Consumption
a. Diesel
b. Gasoline
5. Fare Collection
a. Base
b. Zone
c. Youth
d. Senior 1,000.00 $ 1,000.00 $ 1,000.00 $
e. Handicapped
f. Monthly Pass
g. Other
h. Average Fare
OPERATIONAL INFORMATION
12 A.
FY2023/24 FY2024/25 FY2025/26
Operating Expenses $4,640 $3,500 $3,500
Operating Revenues
Sources
LTF
STA 3,640 2,500 2,500
Federal (5311)
Fares 1,000 1,000 1,000
General Fund
Other : Measure - K / FTA
Total $4,640 $3,500 $3,500
Capital Expenses $249,619 $170,000 $170,000
Capital Revenue
Sources
LTF
STA
Federal
Other
Total $0 $0 $0
THREE YEAR FISCAL PLAN
13 B.
Make & Model Year # of
Vehicles Fuel Type
Standard
Seat
Capacity
#
Wheelchair
Positions
Ramp Y/N Lift Y/N
Ford E350 1997 1 Diesel 9Amb w/c w/ 7 amb YY
TOTAL
Make & Model Year # of
Vehicles Fuel Type
Standard
Seat
Capacity
#
Wheelchair
Positions
Ramp Y/N Lift Y/N
VEHICLES TO BE PURCHASED IN FY 2022/23
FLEET INVENTORY
14 III.
A. Fare Ratio/Local Support Requirements
All Article 4 Claimants are required to maintain a specified ratio of fare revenue to operating cost. In addition, SJRTD only is required to maintain a ratio of fare revenue plus local support to operating cost of 32%. See 99268.2 - 99268.19 for details and exemptions pertaining to ratios.
1. What is this system's required farebox recover ratio? 10%
2. Does this attached budget demonstrate that this system will meet its required farebox recovery and for SJRTD its farebox plus local support ratios? YES
3. Has this system utilized its grace period? NO
4. has this system been in non-compliance with its required ratio? NO If yes, identify the year or years
B. Extension of Service/New Service
An extension of service or new service is exempt from the required farebox and local support ratios if:
1. The extension of service or new service has been in operation for less than two full fiscal years. The two-year extension of services exclusion applies until two years after the end of the fiscal year in which the extension of services was put into operation
2. The claimant submits a report on the extension of services to the COG within 90 days after the end of the fiscal year. (for details of the report, see 6633.8(b)) Is an extension of service/new services being claimed? NO If so, has the required report been submitted for the most recently completed full fiscal year
If not, that report must accompany this claim
ARTICLE 4 OPERATOR TDA REQUIREMENTS
15 C. Fifteen Percent Expenditure Increase (6632)
If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then an explanation for that increase must be given below. Attach an extra page if necessary.
D. Narrative Description (6632)
Please describe in the space below any changes in service characteristics form the previous fiscal year. This should specifically include any substantial increase or decrease in the geographic area served, major changes to the scope of operations, or addition of major new fixed facilities. Please attach an additional page if necessary.
E. Certification by the California Highway Patrol (6632) Please attach a certification from the CHP verifying that the operator is in compliance with Section 1808.1 of the California Vehicle Code. This section concerns the "Driver Pull Notice participation"
Is a Certificate Attached? Yes No X
SPECIAL NOTES FOR RATIO CALCULATIONS
SJRTD Exclude certain costs and fares as specified in the most recent Compliance Audit Report
Labor, fringe benefits and miscellaneous expense budgedt for FY 23/24 anticipate increased vehicle maintenance done internally and externally, as the bus continues to age. This is in excess of actual expenses for FY 22/23.
There have been no changes to services from the prior year. Bethany Home, our local convalescent hospital, continues to schedule most of the trips of our small bus, using their volunteer drivers and our bus. Bethany Home is subsidizing the farebox by paying $250 per quarter to cover fare for their residents using the bus. If the fare they pay isn't sufficient to cover the expenses of the bus, the quarterly amount can be increased. The expenses are consistent with prior years. 16 3. Operator's STA Qualifying Criteria (99314.6) - Worksheet FISCAL YEAR 2019/20 2020/21 2021/22 2021/22
(Audited Data) Use appropriate line
based on most recent Agency Audit
A. Operating Cost $3,213 $2,788 $3,135 $2,445
B. Operating Costs Exclustions:
C. Adjusted Operating Cost (A-B) $3,213 $2,788 $3,135 $2,445 D. Revenue Vehicle Hours (RVH) $23 $6 $5 $4
E. RHV Exclusions:
(add sheets if required)
F. Adjusted RHV (D-E) 23 6 5 4
G. Operating Cost per RVH (C/F) $140 $465 $627 $611
$140 $465 $627 $611
wx y z
Efficiency Standard 1:
Z must be less than or equal to (Y) * (4.28)
Show calculation (see example on page 17)
Efficiency Standard 2:
[ (X + Y + Z) / 3] must be less than or equal to [(W +X +Y)/3] * (4.28) Show calculation (see example on page 17)
Operator qualifies under:
Standard 1 Yes No
Standard 2 Yes No
TRUE
FALSE
For SJCOG use only
19 For contracted transportation service providers, the San Joaquin Council of Governments (SJCOG) Executive Board has waived the farebox and local support ratios as it is empowered to do by 99405(c) The SJCOG Board has established a two step process NOTE: Contributing claimants should proceed to page 23
A. Match Requirement
For any Article 8 transit claim, no more than 90% of the total operating funds (minus depreciation) in the budget may be TDA (LTF and STA) derived. The ten percent (10%) or more matching funds may come from any other source available to the claimant besides TDA.
B. Transit Systems Performance Objectives
To receive an amount of TDA operating funds (LTF and STA combined) in excess of what was claimed the previous fiscal year, the claimant must be in compliance with the previous threeyear Transit Systems Performance Objective established by the COG Board. The claimant must have met at least two of the three objectives at the end of the third year. The COG Board will adopt the system-wide transit systems performance objectives for the fiscal year of the claim. The Transit Performance Objectives must be established by November of each fiscal year.
If the system failed to meet its transit systems performance objectives at the end of the previous three-year period, then the claimant is only eligible to file a claim for the level of TDA operating funding received in the last year of compliance. In case of a unified transit system, each claimant would be limited to the prior year's level of TDA operating funding. If a system wishes to be eligible for increased TDA operating funding in a future fiscal year, then the claimant would need to be incompliance with two out fo the three objectives at the end of the following three-year period.
1. What was the level of TDA operating funding received in previous fiscal year for this system by this claimant (LTF and STA)? $4,732
2. Does the attached information (pg. 10) demonstrate at least a 10% match of non-TDA funds in FY 2022-2023?
Does the FY 2023-2024 budget (pg10) demonstrate a 10% match of non TDA funds? _________
3. Is this claim requesting more TDA operating funds than were received for this system by this claimant in the previous fiscal year?
4. If yes, did the system meet two of the three interim Transit Systems Performance Objectives in the previous fiscal year? ______________ Is the system on target to meet the three year targeted Transit System Performance Objective (see page 22) ? ______________
5. Is the Claimant in a period of a two-year exemption for extension of service/new service waiver? If yes, which fiscal year was the waiver approved? ___________ And what services were the waiver approved for? _____________________
6. Has the Claimant experienced a failure to meet identified Transit System Performance Objective? If yes, in which Fiscal Year? ______________
IV. Article 8 Contractor TDA Requirements
20 V. LOCAL TRANSPORTATION FUND
Total LTF
Project Limits Project Funds
Cost Utilized
Madsen Area Prevenative Measures
includes labor, materials, overhead, etc. 1,500,000 $ 58,031 TOTAL $ 58,031 1,500,000 $
1. LTF carryover from previous fiscal years applied toward FY 2023/24 Pedestrian & Bicycle Projec
2. FY 2022/23 apportionment applied towards FY 2023/24 Non-motorized
3. Total of 1, 2 above (must match total LTF in Table 4 above)
ANNUAL PROJECT AND FINANCIAL PLAN
PEDESTRIAN AND BICYCLE PROJECTS
(Use additional forms as necessary)
PART II
$ 58,031
Project Title & Brief Description
Briefly describe all proposed projects and indicate proposed project expenditures for right of way acquisition and the construction of road and street projects. $33,580
$ 24,451
27 Total LTF
Project Limits Project Funds
Cost Utilized
1. Pothole Repair
includes labor, materials, overhead, etc. 253,902 $ $ 253,902
2. Crack Repair
includes labor, materials, overhead, etc. 25,390 $ $ 25,390
3. Street Striping and Painting
includes labor, materials, overhead, etc. 101,561 $ $ 101,561
4. Signage
includes labor, materials, overhead, etc. 11,561 $ $ 11,561
5. Landscape Maintenance
includes labor, materials, overhead, etc. 356,639 $ $ 356,639
6. River Road Overlay
includes labor, materials, overhead, etc. $ 1,000,000 $ 1,000,000
7. Madsen Area Prevenative Measures
includes labor, materials, overhead, etc. 1,500,000 $ $ 89,567 TOTAL $ 1,838,620 3,249,053 $
1. LTF carryover from previous fiscal years applied toward FY 2023/24 Roads and Streets
2. FY 2022/23 apportionment applied toward FY 2023/24 Roads and Streets
3. Total of 1, 2 above (must match total LTF in Table 4 above) VI. LOCAL TRANSPORTATION FUND
ANNUAL PROJECT AND FINANCIAL PLAN
ROADS AND STREETS PROJECTS
(Use additional forms as necessary)
PART III
Briefly describe all proposed projects and indicate proposed project expenditures for right of way acquisition and the construction of road and street projects. $ 779,342
$ 1,838,620
Project Title & Brief Description
$ 1,059,278
28 PART V
Initial in space provided or put N/A if it is not applicable to your organization.
Initial or N/A
1) 180 Day Certified Fiscal Audit (required for all claims ) LR Claimant assures that it has submitted a satisfactory independent fiscal audit, with required certification, to SJCOG and to the State Controller not more than 180 days after the end of the prior fiscal year.
(Refer to PUC Section 99245, CCR Section 6664)
2) 90 Day Annual State Controller Report (required for all transit claims ) LR Claimant assures that it has submitted this report to the State Controller in conformance with the uniform system of accounts and records not more than 120 days after the end of the prior fiscal year.
(Refer to PUC Section 99243, CCR Section 6665)
3) Elderly/Disabled (required for all transit claims) LR Assurance that the transit operator in question is in compliance with PUC Section 99155 pertaining to reduced transit fares for elderly and disabled persons and Section 99155.5 pertaining to dial-a ride and paratransit services. 4) Farebox Recovery Ratio Requirements (required for all transit claims) LR Claimant filing a claim for LTF or STA funds certifies that it will maintain for the project that ratio of fare revenues and local support to operating cost required under PUC Sections 99268.3, 99268.4, 99268.5(a), 99268.5(b), 99268.12, 99270.1, and 99270.2, as appropriate.
(Refer to PUC Section 99268, CCR Section 6633.2)
5) CHP Terminal Inspection (required for all transit claims) N/A Claimant certifies that it has been certified by the Department of the California Highway Patrol within the last 13 months to be compliant with Section 1808.1 of the Vehicle Code. This section requires operators to participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles. (Refer to PUC Section 99251)
6) Implementation of Productivity Improvements (required for all transit claim LR Claimant certifies that the operator has made a reasonable effort to implement the productivity improvements recommended pursuant to PUC Section 99244. 7) Triennial Performance Audit LR
Claimant assures that it has complied with the requirements of a triennial performance audit.
(Refer to PUC Section 99248, CCR Section 6664.5)
8) Fiscal Audit LR
Claimant certifies that it has submitted a satisfactory, independent fiscal audit, with Required certification statement, to the RTPA and the State Controller, pursuant to PUC 99245 and 21 Cal. Code of Regulations 6664 for the prior fiscal year. Claimant assures that this audit requirement will be completed for the current fiscal year.
STATEMENT OF ASSURANCES
CONFORMANCE REQUIREMENTS FOR CLAIMANTS
Please initial all applicable paragraphs pursuant to which the attached claim is being submitted. 30 9) Operating Budget
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change. (Refer to PUC Section 99266)
10) Extension of Service
Claimant who receives an allocation of LTF funds for extension of service pursuant to PUC Section 99268.8 certifies that it will file a report of these services pursuant to CCR section 6633.8(b) within 90 days after close of the fiscal year in which the allocation was granted.
11) Conformance with the Regional Transportation Plan
(required for STA claims, transit ped/bike and streets and roads claims) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Regional Transportation Plan.
(Refer to CCR 6754(a))
12) Full Use of Federal Funds (required for STA claims only) Claimant certifies that it is making full use of Federal Funds available under the Federal Transit Act.
(Refer to CCR 6754(a))
13) Efficiency Standards
(required for transit operator claimants claiming STA for operating purposes) Operator certifies that it meets one of the following two efficiency standards (PUC Section 99314.6):
a) Efficiency Standard 1: An operator’s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the prior year’s operating cost per revenue vehicle hours, by a percentage greater than the percentage change in the Consumer Price Index (CPI) for the same period.
b) Efficiency Standard 2: An operator’s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the average total operating cost per vehicle revenue hour for the three prior years, increased by the average percentage change in the CPI for the same period.
(Refer to PUC Section 99314.6)
14) Consistency with Bicycle Plan (required for bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the City/Town or County bicycle plan.
15) Part‐Time Employees (Applies only to claims for STA) Claimant certifies that it is not precluded by any contract entered into on or after June 28, 1979, from employing part‐time drivers or contracting with common carriers of persons Operating under a franchise or license. Claimant further certifies that no person who was a Full‐time employee on June 28, 1979, shall have his/her employment terminated or his/her Regular hours of employment, excluding overtime, reduced as a result of it employing part‐time drivers or contracting with such common carriers.
LR
N/A
LR
LR
suspended
N/A
LR
31