Ripon City Council
May 14, 2024

Ripon City Council Minutes
TUESDAY, MAY 14, 2024 – 6:00 PM

REGULAR MEETING
CLOSED SESSION AT 5:00 PM
CLOSED SESSION: The closed session meeting was called to order at 5:00 PM.

PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.

ROLL CALL: Council Members Michael Restuccia, Dean Uecker, Gary Barton, Vice Mayor Daniel de Graaf, Mayor Leo Zuber.

OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra, City Clerk Lisa Roos.

IN THE MATTER OF:
(1) Potential or Pending Litigation pursuant to Section 54956.9(e)(1) of the California Government Code – 2 cases.
(2) Conference with Labor Negotiators
Labor negotiations pursuant to Section 54957.6 of the California Government Code. (a) Police Officers Association
(b) Ripon Sergeants Association
(c) Public Works Employees
(d) Unrepresented Employees
Return to open session.

City Attorney Terpstra said Council met in closed session to receive an update on employee negotiations. Staff was given direction and no reportable action was taken.

PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:00 PM with Mayor Zuber leading in the Pledge of Allegiance to the Flag.

INVOCATION:

Pastor Rex Rodgers gave the invocation.

City Council Page 2 May 14, 2024
ROLL CALL:

Attendee Name Title Status Arrived
Leo Zuber Mayor Present
Daniel de Graaf Vice Mayor Present
Gary Barton Council Member Present
Dean Uecker Council Member Present
Michael Restuccia Council Member Present
OTHERS PRESENT:

City Administrator Kevin Werner, City Attorney Tom Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Police Chief Daniel Sauer, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Alex Arias, Planning Secretary Michael Winters, Kelly Donohue.

PUBLIC DISCUSSION:

No one from the public wished to speak at this time.

APPROVAL OF MINUTES:

Motion to approve the minutes of the Regular Ripon City Council meeting of April 9, 2024 and the Special City Council Meeting of April 26, 2024.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER: Gary Barton, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

1. CITY COUNCIL - REGULAR MEETING - APR 9, 2024 6:00 PM

2. CITY COUNCIL - SPECIAL MEETING - APR 26, 2024 12:00 PM APPROVAL OF AGENDA AS POSTED (OR AMENDED):

Council Member Barton requested Item 1.3B be pulled from the Consent Calendar for discussion.

Motion to approve the agenda as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Dean Uecker, Council Member
SECONDER: Daniel de Graaf, Vice Mayor
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia
City Council Page 3 May 14, 2024

1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Daniel de Graaf, Vice Mayor
SECONDER: Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(April 2023 $262,403.62)
FY 2023-24 YTD: $3,665,860
FY 2022-23 YTD: $3,749,781
Highway Users Tax
(March 2023 $27,802.30)
FY 2023-24 YTD: $330,370
FY 2022-23 YTD: $312,182
SB1 Street & Road Tax
(April 2023 $30,163.82)
FY 2023-24 YTD: $329,690
FY 2022-23 YTD: $291,799
$285,291.00
$32,340.78
$33,715.64
TOTAL $351,347.42
B. CCATT HOLDINGS
Monthly Acacia Avenue Cell Tower Lease Payment
March 2024
April 2024
$1,305.31
$1,305.31
TOTAL $2,610.62
C. WASTE MANAGEMENT
Monthly Franchise Fee Payment
February 2024
March 2024
$5,687.34
$5,021.99

TOTAL $10,709.33
D. BERTOLOTTI DISPOSAL, INC.

Quarterly Franchise Fee Payment – March 2024 $1,057.68
E. GILTON SOLID WASTE MANAGEMENT, INC.

Quarterly Franchise Fee Payment – March 2024 $12,895.20 City Council Page 4 May 14, 2024
F. PACIFIC GAS & ELECTRIC COMPANY
2023 Annual Electric Franchise Fees
2023 Annual Gas Franchise Fees
$128,448.78
$99,643.50
TOTAL $228,092.28

1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Private Development
$9,513.75
$1,475.00
$1,168.75

TOTAL $12,157.50
B. SOUTH SAN JOAQUIN GROUNDWATER SUSTAINABILITY AGENCY
SSJGSA Expenses
1st Quarter 2024 - Invoice #2024Q1 $7,653.65
C. SAN JOAQUIN REGIONAL TRANSIT DISTRICT
Blossom Express Driver
January – March 2024 Invoice #AR115000 $7,087.88
D. PATRICK CLARK CONSULTING
Professional Services – Labor Relations
Invoice #240508 $3,687.50
E. ASPEN SURVEY COMPANY, INC.

State Mandated Survey Monument Evaluation
Progress Payment – Invoice #24-001-1 $1,700.00
F. BASECAMP ENVIRONMENTAL, INC.

Lower Stanislaus River Multi-Use Trail Project Environmental Assessment Progress Payment – Invoice #52429 $1,600.00
South County Water Project
Progress Payment – Invoice #52438
Progress Payment – Invoice #52465
$18,022.84
$900.00
TOTAL $20,522.84
G. TERRACON CONSULTANTS, INC.

Fleet Maintenance Facility Materials Testing & Inspection Services Progress Payment
Invoice #TK97012
Invoice #TL09625
$1,089.00
$5,495.00
TOTAL $6,584.00
H. DIEDE CONSTRUCTION, INC.

Fleet Maintenance Facility Project
Progress Payment – Invoice #14 $1,154,718.94
City Council Page 5 May 14, 2024
I. FEHR & PEERS
East Main Street Traffic Signal Project Traffic Engineering Services Progress Payment
Invoice #173900
Invoice #174615
$575.90
$2,622.10
TOTAL $3,198.00
J. LDA
Fleet Maintenance Facility Construction Management Services Progress Payment – Invoice #32/622-03-20 $620.18
K. SKW & ASSOCIATES
Design Services for the Senior Center Retrofit Project
Progress Payment – Invoice #206670 $2,720.00
L. STONE CREEK ENVIRONMENTAL CONSULTING
Trash Implementation Plan as required by State Permit
Progress Payment - Invoice #02402 $340.00

1.3. Resolutions
A. RESOLUTION NO. 24-10

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

APPROVING THE ANNUAL

TRANSPORTATION

DEVELOPMENT ACT CLAIM AND

AUTHORIZING SUBMISSION TO

THE SAN JOAQUIN COUNTY

COUNCIL OF GOVERNMENTS
FOR THE 2023-2024 FISCAL YEAR

OF THE CITY OF RIPON
This resolution approves the City of
Ripon Annual Transportation
Development Act Claim and authorizes
submission to the San Joaquin County
Council of Governments for the 2023-
2024 Fiscal Year.

B. ITEM B WAS MOVED TO ITEMS PULLED FROM CONSENT
C. RESOLUTION NO. 24-11

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

DECLARING THE INTENTION OF

SAID CITY TO ABANDON A
PORTION OF PUBLIC RIGHT-OFWAY ADJACENT TO THE
PROPERTY AT 435 MAPLE
AVENUE
This resolution declares the intention of
the City to abandon a portion of public
right-of-way adjacent to the property at
435 Maple Avenue and forwards the
matter to the Planning Commission to
determine if it conforms to the City’s
General Plan goals and policies.

City Council Page 6 May 14, 2024
D. RESOLUTION NO. 24-12

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

AUTHORIZING DESTRUCTION OF

CERTAIN FINANCIAL RECORDS,

DOCUMENTS, INSTRUMENTS,

BOOKS, AND PAPERS
This resolution authorizes the destruction
of certain financial records, documents,
instruments, books and papers, in
accordance with the California
Government Code.

1.4. Miscellaneous Items
A. LEASE FOR COPIERS AND PRINTERS
CalTronics Business Systems Approve and authorize the Mayor to sign a five-year lease with CalTronics
Business Systems for seven multifunction machines and maintenance of our current printers.

B. CLAIM
Joseph Villalobos Accept the claim filed by Joseph
Villalobos.

C. PROFESSIONAL SERVICES AGREEMENT - AMENDMENT NO. 1
BaseCamp Environment Inc. Approve and authorize the Mayor to sign Amendment No. 1 to the
Professional Services Agreement with
BaseCamp Environmental, Inc. to
provide a traffic/circulation analysis in
order to process the necessary CEQA
document for the Arc Way
Development Project in the not to
exceed amount of $14,340 (funding
source: Arc Way Development
Reimbursement Account).

D. FIRE SUPPRESSION ASSESSMENT
Harris & Associates, Inc.

Change Order No. 2
Approve Change Order No. 2 for
additional services to support the Fire
District’s efforts of evaluating a
Proposition 218 process to increase
operating revenue in the not to exceed
amount of $16,500 (funding source:

General Fund).

City Council Page 7 May 14, 2024
E. FLEET MAINTENANCE FACILITY PROJECT
Diede Construction, Inc.

Change Order No. 11
Approve Change Order No. 11 for
installation of a gas conduit to wash
equipment, electrical rework,
installation of HVAC condensate lines,
and installation of a backflow device, in
the not to exceed amount of $93,574.00
(funding sources: Corp Yard AB1600
Fund, Enterprise Capital Funds, and
General Capital Fund).

F. ASSIGNMENT AND ASSUMPTION - MEADOWOOD RIPON, LLC

DEVELOPMENT AGREEMENT
Meadowood Residential Development
Project
Consent to the Assignment and
Assumption Agreement allowing
Lennar Homes of California, LLC to
purchase the project and land from
Dasco Greenwood, LLC located on the
west side of Fulton Avenue between Arc
Way and W. Colony Road and authorize
the Mayor to sign the acknowledgement
and acceptance by the City.

G. PRICE PAIGE & COMPANY
Engagement Letters
Annual Audits
Approve and authorize the Mayor and
City Administrator to sign the
engagement letters with Price Paige &
Company to perform the annual audits
of the City of Ripon Financial
Statements and the Money Purchase
Thrift Pension Plan for the year ending
June 30, 2024 in the amount of
$55,523.00 (funding sources: General,
Water, Garbage, Sewer, Streets &
Roads, and Transit Operating Funds).

H. QUARTERLY INVESTMENT REPORT REVIEW
January 1, 2024 - March 31, 2024 Accept the City’s quarterly investment report for the period ending March 31,
2024.

I. PROCLAMATION - NATIONAL TENNIS MONTH
United States Tennis Association Proclaim May as National Tennis Month.

City Council Page 8 May 14, 2024

ITEMS PULLED FROM CONSENT

1.3B : RESOLUTION NO. 24-13

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

ADOPTING A LIST OF PROJECTS FOR
FISCAL YEAR 2024-25 FUNDED BY
SENATE BILL 1: THE ROAD REPAIR
AND ACCOUNTABILITY ACT OF 2017
This resolution adopts a list of projects to
be funded with Senate Bill 1 "The Road
Repair and Accountability Act of 2017"
and authorizes staff to proceed with
submitting the project list to the California
Transportation Commission in order to
continue receiving funds from the Road
Maintenance and Rehabilitation Account
for Fiscal Year 2024-25.

Council Member Barton said this is newer legislation and asked City Administrator Werner to explain the impact of this legislation and describe the projects submitted by the City.

Werner said Senate Bill 1 (SB1) is fairly new legislation and provides revenue from gas taxes to cities in order to maintain streets and roads. He said, as a requirement, cities must provide a list of eligible projects to receive funding. Werner said the City submitted three projects:
the South of Main Project, River Road overlay and a Safe Route to School Project. He said SB1 provides the option for cities to change or update their projects as needed.

Council Member Uecker asked if the amount given to the cities increases. Werner said it will increase and is indexed annually.

Motion to approve Resolution 24-13 adopting a list of projects for fiscal year 2024-25 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Gary Barton, Council Member
SECONDER: Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia
**END OF CONSENT CALENDAR**

PRESENTATION OF PROCLAMATION
Mayor Zuber presented a proclamation to Di Quaresma in honor of National Tennis Month.

REPORTS
Department Heads:

Police Chief Sauer said the Area of Responsibility meeting on May 8, 2024 was well attended.

Sauer said the Police Department will host a Bicycle Rodeo on May 18, 2024 at the Ripon Community Center at 8:00 AM and June 8, 2024 at the Rage Volleyball parking lot at 8:00 AM.

City Council Page 9 May 14, 2024
Planning Director Zuidervaart said there will be a Planning Commission meeting on May 20, 2024 to consider the tennis courts at Mistlin Sports Park and the Maple Avenue abandonment.

Zuidervaart introduced Michael Winters as the new Planning Secretary.

Director of Public Works Pease said April water usage was down 6% from 2013 numbers and 35% lower than last year’s numbers.

Pease said residents are able to register for the Large Item Pick-Up program online.

City Council:

Council Member Restuccia said May 19 is his 40th wedding anniversary.

Council Member Barton said Mayor Zuber and he had participated in Ripon Christian’s 3rd grade field trip to City Hall for a mock City Council meeting. He said the kids did a great job and City Clerk Roos was well organized.

Vice Mayor de Graaf said he wanted to thank everyone for attending the meeting. de Graaf said the One Voice trip was productive. He said the trip was a good opportunity to understand the priorities of grant administrators and provided valuable information that you cannot get anywhere else.

Zuber echoed Barton’s sentiments about the Ripon Christian City Hall field trip. He said the kids did very well and had some interesting questions. Zuber said he wanted to commend Roos and Kilgore for doing such a good job organizing the event.

Zuber said the Recycling Center will be experiencing some changes in the near future regarding some issues that have arisen.

There being no further business, the meeting was adjourned at 6:20 PM. (Signed) Leo Zuber
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
Ripon City Council Minutes
TUESDAY, APRIL 09, 2024 – 6:00 PM

REGULAR MEETING
CLOSED SESSION AT 5:30 PM
CLOSED SESSION: The closed session meeting was called to order at 5:30 PM.

PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.

ROLL CALL: Council Members Michael Restuccia, Dean Uecker, Gary Barton, Mayor Leo Zuber. Absent: Vice Mayor Daniel de Graaf.

OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra via phone, City Clerk Lisa Roos, Deputy City Attorney Thomas Terpstra.

IN THE MATTER OF:
(1) Potential or Pending Litigation pursuant to Section 54956.9(e)(1) of the California Government Code – 4 cases.
(2) Real Property Negotiations pursuant to Section 54956.7 of the California Government Code – 1214 S. Acacia Avenue.

Return to open session
Deputy City Attorney Terpstra said Council met in closed session to receive an update on pending litigation and property negotiations, staff was given direction and no reportable action was taken.

PLEDGE OF ALLEGIANCE:

The meeting was called to order at 6:00 PM with Mayor Zuber leading in the Pledge of Allegiance to the Flag.

INVOCATION:

Pastor Brett Dood gave the invocation.
1 Packet Pg. 10
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 2 April 9, 2024
ROLL CALL:

Attendee Name Title Status Arrived
Leo Zuber Mayor Present
Daniel de Graaf Vice Mayor Present
Gary Barton Council Member Present
Dean Uecker Council Member Present
Michael Restuccia Council Member Present
OTHERS PRESENT:

City Administrator Kevin Werner, City Attorney Tom Terpstra via phone, Deputy City Attorney Thomas Terpstra, Planning Director Ken Zuidervaart, Recreation Director Kye Stevens, Director of Public Works James Pease, Police Chief Daniel Sauer, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Alex Arias, Kelly Donohue, Carla Bitters, Laura Brown, Steven Verver.

PUBLIC DISCUSSION:

Ramon Amaral, Field Representative for the Northern California Carpenters Union, said he is here tonight to request that the City adopt labor standards and prequalification language for future projects including the use of a State sponsored apprenticeship program where prevailing wage jobs would be required to request construction apprenticeship programs. Amaral said the apprenticeship program could be a better option than going through the traditional college.

Amaral said the other labor standard requested is the requirement that contractors offer health care to their employees.

Dale De Bie said he is concerned about the proposed signal because the consultant said the signal at E. Main St. would cause greater traffic delays at this time. He said he is confused why the signal would be installed if it would contribute to more of a delay. He said the residents do not know about this and he would appreciate people being able to know more about this. 1 Packet Pg. 11
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 3 April 9, 2024
APPROVAL OF MINUTES:

1. CITY COUNCIL - REGULAR MEETING - MAR 12, 2024 6:00 PM Motion to approve the minutes of the Regular Ripon City Council Meeting of March 12, 2024.

RESULT: ADOPTED [4 TO 0]
MOVER: Michael Restuccia, Council Member
SECONDER: Gary Barton, Council Member
AYES: Zuber, de Graaf, Barton, Restuccia
ABSTAIN: Uecker
APPROVAL OF MINUTES:

2. CITY COUNCIL - WORKSHOP - APR 2, 2024 12:00 PM
Motion to approve the minutes of the City Council Workshop of April 2, 2024.

RESULT: ADOPTED [4 TO 0]
MOVER: Michael Restuccia, Council Member
SECONDER: Daniel de Graaf, Vice Mayor
AYES: Zuber, de Graaf, Barton, Restuccia
AWAY: Uecker
APPROVAL OF AGENDA AS POSTED (OR AMENDED):

Council Member Restuccia requested Item 1.4A be pulled from the Consent Calendar for discussion.

Mayor Zuber requested Item 1.4C be pulled from the Consent Calendar for discussion.

Motion to approve the agenda as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER: Daniel de Graaf, Vice Mayor
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia
1 Packet Pg. 12
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 4 April 9, 2024

1. CONSENT CALENDAR
Motion to approve the Consent Calendar as amended.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Gary Barton, Council Member
SECONDER: Daniel de Graaf, Vice Mayor
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

1.1. Income
A. STATE OF CALIFORNIA
Sales Tax
(March 2023 $277,588.30)
FY 2023-24 YTD: $3,380,569
FY 2022-23 YTD: $3,487,377
Highway Users Tax
(February 2023 $33,101.84)
FY 2023-24 YTD: $298,029
FY 2022-23 YTD: $284,379
SB1 Street & Road Tax
(March 2023 $28,362.40)
FY 2023-24 YTD: $295.974
FY 2022-23 YTD: $261,635
$270,403.26
$32,577.76
$32,831.05
TOTAL $335,812.07

1.2. Bills, Invoices, Payments
A. LAW OFFICE OF THOMAS H. TERPSTRA
General Matters
Police Matters
Private Development
$7,227.50
$2,260.00
$6,375.00

TOTAL $15,862.50
B. PATRICK CLARK CONSULTING
Professional Services – Labor Relations
Invoice #20240309 $1,125.00
C. CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY 2023-2024 4th Quarter Deposits
Workers’ Compensation Program
Liability Program
$159,138.00
$109,177.00

TOTAL $268,315.00
D. BANC OF AMERICA LEASING
Ripon Public Financing Authority
2011 Waste Water Bonds $7,875.00
1 Packet Pg. 13
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 5 April 9, 2024
E. ENERGY STORAGE RESPONSE GROUP, LLC
Review of Safety Documents - Invoice #2105
(Funded by reimbursement agreement with Broad Reach Power) $15,000.00 F. DIEDE CONSTRUCTION, INC.

Fleet Maintenance Facility Project
Progress Payment – Invoice #13 $695,778.10
G. BASECAMP ENVIRONMENTAL, INC.

Lower Stanislaus River Multi-Use Trail
Project Environmental Assessment
Progress Payment – Invoice #52397 $1,200.00
Ripon Electrical Vehicle Charging Station
Final Payment – Invoice #52410 $281.25
TOTAL $1,481.25
H. STANTEC
Wastewater Discharge Permit Groundwater Monitoring
2023 3rd & 4th Quarter Report & Annual Report
Invoice #2211794 $7,044.00
I. TERRACON CONSULTANTS, INC.

Fleet Maintenance Facility Materials Testing & Inspection Services Progress Payment - Invoice #TK88414 $691.00
J. STONE CREEK ENVIRONMENTAL CONSULTING
Trash Implementation Plan as required by State Permit
Progress Payment - Invoice #02377 $4,202.28
K. WGR SOUTHWEST, INC.

City Storm Water Permit Assistance
Progress Payment – Invoice #29777 $425.00

1.3. Resolutions
A. RESOLUTION NO. 24-8

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

ACCEPTING THE SAN JOAQUIN
COUNCIL OF GOVERNMENTS’

ANNUAL FINANCIAL PLAN FOR
FISCAL YEAR 2024-2025

ADOPTED BY THE COG BOARD
ON MARCH 28, 2024
This resolution accepts the San Joaquin
Council of Governments’ annual
financial plan that describes the proposed
transportation planning activities for
fiscal year 2024-2025.

1.4. Miscellaneous Items
A. ITEM A WAS MOVED TO ITEMS PULLED FROM CONSENT
1 Packet Pg. 14
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 6 April 9, 2024
B. FLEET MAINTENANCE FACILITY PROJECT
Diede Construction, Inc.

Change Order No. 10
Approve Change Order No. 10 for
installation of gas and communication
conduits across Doak Boulevard in the
not to exceed amount of $70,966.50
(funding sources: Corp Yard AB1600
Fund, Enterprise Capital Funds, and
General Capital Fund).

C. ITEM C WAS MOVED TO ITEMS PULLED FROM CONSENT
D. LOWER STANISLAUS RIVER BIKE TRAIL PROJECT
CEQA Approval Adopt the Mitigated Negative
Declaration Environmental Document
for the Lower Stanislaus River Bike
Trail Project and direct staff to file the
Notice of Determination.

E. PROCLAMATION
Ripon Christian High School Present a proclamation to Ripon Christian High School recognizing its
outstanding athletic accomplishments.

F. PROCLAMATION
Dennis Bitters Present a proclamation to Dennis Bitters for his 42 years of remarkable service to
the Ripon Consolidated Fire District,
including 21 years as the Fire Chief.

ITEMS PULLED FROM CONSENT

1.4A : PROFESSIONAL SERVICES AGREEMENT - AMENDMENT NO. 2 Fehr & Peers Approve and authorize the Mayor to sign
Amendment No. 2 to the Professional
Services Agreement with Fehr & Peers to
develop pavement delineation and sign bid
documents and assist the City in
coordinating with Caltrans to obtain an
Encroachment Permit in the not to exceed
amount of $29,715 (funding source:

Transportation PFFP Fund).

Council Member Restuccia said he is concerned about spending $29,000 to move forward with the project when the consultant for the project did not seem to be familiar with several aspects of the intersection including the fact that residents park along the street. He said he was concerned when the consultant said that their staff did not physically visit the project site and that the light would not help traffic at this point. 1 Packet Pg. 15
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 7 April 9, 2024
Restuccia said the suggestions made by the consultant, including a median, were unacceptable to him and at this point he is not in favor of moving forward with the project.

Vice Mayor de Graaf said he felt the study was insufficient and needs a better-detailed plan. He said he understands that the grant funding may come with a schedule and if so, then maybe the City does not move forward with that schedule. He said he would like to know if it is possible to break the project into phases and have a better-detailed plan, including more information on how this will impact the adjacent residents. City Administrator Werner said one of the items in the contract is a geometric design to help answer the questions that Council had. He said the consultant could be directed to do a preliminary geometric design, which would be roughly 30% of the full design. de Graaf said the traffic study showed there is a relatively short amount of time where traffic is impacted. He said that sometimes traffic signals hinder traffic more than help it when there is minimal traffic, but he believes the traffic signal could help with the early morning traffic.

Werner said the consultant appreciated the feedback from Council and would like to address those concerns as part of this scope. de Graaf said the consultant needs to put the design together and the City needs to sit down with residents and discuss it.

Council Member Barton said he agrees with Restuccia and did not find the presentation to be compelling. He said if the consultant understood the concerns then he is confused why they were not addressed before asking to move forward.

Barton asked when the public would have a chance to weigh in on this topic. He said there are many people at that intersection and in that neighborhood who will be significantly impacted.

Werner said staff could hold a workshop for the public, he said it would be good to get as many comments as possible in order to mitigate the concerns before the project moves forward.

Zuber asked if there is a time limit with the grant. Werner said yes, there is, but there may be some flexibility.

Werner said he would direct the consultant to use the current budget to do a preliminary geometric study and bring it back in a workshop to discuss the signal further. He said if Council decides to move forward after that, then this item can be brought back to Council.

Restuccia said he gets calls all the time, but he does not receive calls about this intersection. He said the workshop would be a great idea. He said that most of the residents realize this area will see heavier traffic during the busier parts of the day for about forty minutes and then the backup is gone. He said he does not think it warrants spending almost $750,000 at this time.

Restuccia said he thinks a public workshop allowing the public to bring their input 1 Packet Pg. 16
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 8 April 9, 2024
forward is a good idea because they may see something that has been missed.

Direction was given to staff and no action was taken.

1.4C : SOUTH OF MAIN RESURFACING PROJECT
American Pavement Systems Award the contract for the South of Main Resurfacing Project to American Pavement
Systems in the amount of $1,576,800 and
authorize staff to proceed (funding source:
the Street & Road Fund and Coronavirus
Response and Relief Supplemental
Appropriations Act grant).

Mayor Zuber said there is a lot of street work in this project, and many people are going to have improved streets in their neighborhood. He said this is why for the last 4-5 years the Council and staff have worked to put money aside so the City can begin to move towards large-scale projects like this one, instead of a block here and there. Zuber said he wanted to thank staff for putting this together and budgeting appropriately for this.

Restuccia said he appreciated the color-coded map that staff presented showing the different street and roads project areas.

Council Member Barton asked if significant notice will be given to people in the neighborhood where the project will occur. City Administrator Werner said the contractor will be putting door hangers on each house with the dates where street parking is unavailable.

Motion to approve Item 1.4C to award the contract for the South of Main Resurfacing Project to American Pavement Systems.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER: Gary Barton, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia
**END OF CONSENT CALENDAR**

PRESENTATION OF PROCLAMATIONS
Mayor Zuber presented a proclamation to Ripon Christian High School Athletes, in recognition of their outstanding athletic accomplishments.

Mayor Zuber presented a proclamation to Chief Dennis Bitters in honor of his 42 years of service to the Ripon Consolidated Fire District and his retirement. 1 Packet Pg. 17
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 9 April 9, 2024

2. PUBLIC HEARINGS
Council will take action on the following items at the conclusion of each Public Hearing.

A. RIPON CONSOLIDATED FIRE DISTRICT FEE UPDATE
RESOLUTION NO. ______

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

ADOPTING THE RIPON

CONSOLIDATED FIRE PROTECTION

DISTRICT UPDATE OF THE FIRE

FACILITIES IMPACT FEE STUDY
DATED JUNE 20, 2023
This is a public hearing to consider the
Development Fee update for the Ripon
Consolidated Fire Protection District for all
new development.

Recommended Action: Approve the
resolution adopting the Ripon Consolidated
Fire Protection District’s update of the Fire
Facilities Impact Fee Study dated June 20,
2023.

Planning Director Zuidervaart said tonight's public hearing will be opened and any public testimony will be recorded. He said there will be no action taken at his public hearing and it will be postponed until a further date.

PUBLIC HEARING OPENED
No one from the public wished to speak at this time.

Deputy City Attorney Terpstra said the public hearing will stay open until this item is brought back before the Council. He said any comments will carry on to a future meeting.

REPORTS
Department Heads:

Planning Director Zuidervaart said there will be a Planning Commission on April 15, 2024 to consider the tennis courts at Ripon Christian School.

Director of Public Works Pease said March water usage was down 37% from 2013 numbers and 25% higher than last year’s numbers. He said staff made 27 contacts and 1 penalty was assessed.

Pease said residents are able to register for the Large Item Pick-Up program online.

City Council:

Council Member Restuccia said he wanted to thank everyone for coming to the First Responders Appreciation Day.

Council Member Uecker wanted to congratulate Chief Bitters on his retirement.

Council Member Barton said he wanted to thank Council Member and Mona Restuccia for hosting a wonderful event, First Responders Appreciation Day, and said it was a great event. 1 Packet Pg. 18
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) City Council Page 10 April 9, 2024
Barton said he appreciated Chief Bitters and his years of work and looks forward to working with the new chief.

Barton said there was a strategic planning meeting held April 2, 2024 that was open to the public, and it was an informative meeting.

Vice Mayor de Graaf said he wanted to thank everyone for attending the meeting. de Graaf said he was unable to attend the First Responders Appreciation Day, but he looks forward to the event every year. He thanked everyone for their work on the event. de Graaf congratulated Chief Bitters and thanked him for his years of service.

There being no further business, the meeting was adjourned at 6:36 PM. (Signed) Leo Zuber
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
1 Packet Pg. 19
Minutes Acceptance: Minutes of Apr 9, 2024 6:00 PM (Approval of Minutes) Ripon City Council
Special Meeting Minutes
FRIDAY, APRIL 26, 2024

SPECIAL MEETING
12:00 PM
The Special Meeting was called to order by Mayor Zuber at 12:00 PM.

ROLL CALL:

Attendee Name Title Status Arrived
Leo Zuber Mayor Present
Daniel de Graaf Vice Mayor Absent
Gary Barton Council Member Present
Dean Uecker Council Member Present
Michael Restuccia Council Member Present
OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra via phone, Director of Public Works James Pease, City Clerk Lisa Roos, Deputy City Clerk Jane Kilgore, Information Systems Technician Alex Arias, Michael Musca, Terrence Musca.

PUBLIC DISCUSSION:

No one from the public wished to speak at this time.

ADDITION OF EMERGENCY ITEM:

City Attorney Terpstra requested that a resolution authorizing the City Administrator to select and thereafter enter into contracts with qualified contractors as needed to alleviate the emergency conditions of the Stanislaus River Pedestrian Bridge be added to the agenda as an Emergency Item.

Motion to add an Emergency Item to the Agenda as Item 1A.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER: Gary Barton, Council Member
AYES: Zuber, Barton, Uecker, Restuccia
ABSENT: de Graaf
2 Packet Pg. 20
Minutes Acceptance: Minutes of Apr 26, 2024 12:00 PM (Approval of Minutes) City Council Page 2 April 26, 2024

1. TOPICS OF DISCUSSION
A. RESOLUTION NO. 24-9

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF RIPON

AUTHORIZING THE CITY

ADMINISTRATOR TO SELECT AND

THEREAFTER ENTER INTO

CONTRACT(S) WITH QUALIFIED

CONTRACTORS AS NEEDED TO

ALLEVIATE THE EMERGENCY

CONDITIONS OF THE STANISLAUS

RIVER PEDESTRIAN BRIDGE
Adopt the resolution authorizing the City
Administrator to select and thereafter enter
into contract(s) with qualified contractors
as needed to alleviate the emergency
conditions of the Stanislaus River
Pedestrian Bridge.

City Attorney Terpstra said that in October 2023 the Stanislaus River Pedestrian Bridge sustained significant structural damage from a fallen tree. He said despite efforts to seal off damaged portions of the Bridge, it has become a potentially attractive nuisance and the risk of further damage and/or personal injury constitutes emergency circumstances. Terpstra said section 21068 of the California Public Contracts Code permits the City Council to adopt a Resolution authorizing the City to undertake the necessary repairs without public bidding.

City Administrator Werner said it is unusual for an item like this to go out to bid because the bridge segment can only be built by one supplier and the City is working with Contech. He said the other part of the project is setting the bridge piece in place. He said it is important to allow the contractors to have the opportunity to determine the best means and method of installation. Werner said this will be the most expedient and cost efficient way to repair the bridge.

Council Member Restuccia asked if staff has a contractor in mind. Werner said staff is working with different contractors right now.

Mayor Zuber said he understands this to mean that the City will be overseeing the project as opposed to contracting with a firm to manage the repair of the bridge. Werner confirmed.

Council Member Uecker asked if there is any potential use for the bridge. Public Works Director Pease clarified it is only a piece of the bridge that is going to be replaced.

Vice Mayor de Graaf joined the meeting.

Council Member Barton confirmed that Contech will be building the bridge segment and the entity who will place the bridge segment will be a different contractor. Werner confirmed.

Michael Musca asked for clarification regarding the funding source of the $107,000 and questioned if the insurance provider would pay that full amount. Public Works Director Pease said there is a $100,000 deductible for this claim and everything after that will be covered by the City’s insurance provider.
2 Packet Pg. 21
Minutes Acceptance: Minutes of Apr 26, 2024 12:00 PM (Approval of Minutes) City Council Page 3 April 26, 2024
Werner said staff is still calculating the total cost of the project because of the environmental consulting and work that has to be done and the cost of installation. He said staff will bring this back to the Council and the public to keep them informed of the process and cost.

Werner said it will be up to the Council to determine how they want to fund the repair.

Uecker asked where Ripon ends and Salida begins. Werner said that Ripon is 100% responsible for the bridge per the Memorandum of Understanding, but Stanislaus County has reached out and said they would like to be involved in repairing the bridge.

Council Member Barton asked Pease if staff is satisfied that this is the only segment that sustained damaged and needs to be replaced. Pease confirmed.

Motion to adopt Resolution 24-9 authorizing the City Administrator to select and thereafter enter into contract(s) with qualified contractors as needed to alleviate the emergency conditions of the Stanislaus River Pedestrian Bridge.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Gary Barton, Council Member
SECONDER: Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia
B. STANISLAUS RIVER BIKE/PEDESTRIAN BRIDGE
Discussion/Action Approve the purchase of a replacement pedestrian truss bridge segment from
Contech Engineered Solutions LLC in the
amount of $107,565 (funding source:

Insurance Provider).

Public Works Director Pease said this is a quote from the original builder of the bridge, Contech, to replace the damaged bridge section. He said the lead time is October at this point but Contech said they would try to fit this in between larger projects.

Council Member Uecker asked if there is anyone in Ripon who can manufacture the bridge segment. Pease said not to his knowledge and in discussions with the structural engineer, it made sense to go to the original manufacturer of the bridge to obtain a replacement.

Pease said the next step is to complete the environmental process to discuss what needs to be done to remove the damaged section and install the new section and eliminate any possible future threats from trees coming down on other segments of the bridge. 2 Packet Pg. 22
Minutes Acceptance: Minutes of Apr 26, 2024 12:00 PM (Approval of Minutes) City Council Page 4 April 26, 2024
Motion to approve the purchase of a replacement pedestrian truss bridge segment from Contech Engineered Solutions LLC in the amount of $107,565.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER: Dean Uecker, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

2. CLOSED SESSION
PUBLIC DISCUSSION ON CLOSED SESSION MATTERS: No one from the public wished to speak at this time.

ROLL CALL: Council Members Michael Restuccia, Dean Uecker, Gary Barton, Vice Mayor Daniel de Graaf, Mayor Leo Zuber.

OTHERS PRESENT: City Administrator Kevin Werner, City Attorney Tom Terpstra via phone, City Clerk Lisa Roos.

IN THE MATTER OF:
(1) Conference with Labor Negotiators
Labor negotiations pursuant to Section 54957.6 of the California Government Code. (a) Police Officers Association
(b) Ripon Sergeants Association
(c) Public Works Employees
(d) Unrepresented Employees
Return to open session.

City Attorney Terpstra said Council met in closed session to receive an update on labor negotiations, staff was given direction and no reportable action was taken.

3. ADJOURNMENT
There being no further business, the meeting was adjourned at 1:19 PM. (Signed) Leo Zuber
Mayor
ATTEST:
(Signed) Lisa Roos
City Clerk
2 Packet Pg. 23
Minutes Acceptance: Minutes of Apr 26, 2024 12:00 PM (Approval of Minutes)

1.1.A.a
Packet Pg. 24
Attachment: 2024 02 advance (4215 : State of California) State Controller's Office
Remittance AdviceHighway Users Tax CitiesClaim Schedule: 2300335 and 2300335AIssue Date: April 3, 2024Fiscal Year: 2023-2024Collection Period: February 24, 2024 - March 23, 2024Description: Streets and Highways Code sections 2103, 2105, 2106, 2107 and 2107.5.For assistance, please contact Heather Bui at 916-323-0740 or at [email protected].

City Population Section 2103 Section 2105 Section 2106 Section 2107 Section 2107 Snow
(Included in Section
2107 Amount) Section 2107.5 Gross Claim
Withheld/Return of
Funds due to
Delinquent Annual
Street Report Payment Amount Year To Date
Ripon City Treasurer 15,977 $8,592.58 $7,889.67 $4,918.66 $10,939.87 $0.00 $0.00 $32,340.78 $0.00 $32,340.78 $330,370.02

1.1.A.b
Packet Pg. 25
Attachment: fy2324_03hwycityra (4215 : State of California) State Controller's Office
Remittance Advice
Road Maintenance and Rehabilitation Account (RMRA) - Cities Claim Schedule: 2300349 and 2300349A
Issue Date: April 22, 2024
Fiscal Year: 2023-2024
Collection Period: March 01, 2024 - March 31, 2024
Description: Streets & Highways Code section 2032(h)(2), Road Maintenance and Rehabilitation Account allocation to cities.

For assistance, please contact John Bodolay at 916-323-2154 or at [email protected].

City Population Payment Amount Year To Date
Ripon City Treasurer 15,977 $33,715.64 $267,201.31
1 of 1

1.1.A.c
Packet Pg. 26
Attachment: rmra_cities_remit_2324_apr24 (4215 : State of California)

1.1.B.a
Packet Pg. 27
Attachment: CCATT_March (4191 : CCATT Holdings)

1.1.B.b
Packet Pg. 28
Attachment: CCATT_April (4191 : CCATT Holdings)

1.1.C.a
Packet Pg. 29
Attachment: Waste Management_February (4190 : Waste Management)

1.1.C.a
Packet Pg. 30
Attachment: Waste Management_February (4190 : Waste Management)

1.1.C.b
Packet Pg. 31
Attachment: Waste Management_March (4190 : Waste Management) Attn: Derek Fujii
Vendor#386801
Address Code 01 Waste Management
Location 01 Stockton District
City of Ripon Hauler Fee Schedule
259 N Wilma Ave.

Ripon, CA 95366
For month of: March 2024
Legacy System Total
Gross Rate Revenue
Residential $0.00 $0.00
Commercial $29,393.58 $29,393.58
Rolloff $33,381.25 $33,381.25
Total $62,774.83 $62,774.83
Franchise Fee Rate 8.0%
Franchise Fee Payable
Residential $0.00 $0.00
Commercial $2,351.49 $2,351.49
Rolloff $2,670.50 $2,670.50
Total $5,021.99 $5,021.99
b:\1_accg_sac_ma\1_close _area\2016\102016\rev_reduc\00051\3_stockton_franchise_fee_payment_calc_201610.xlsm b:\1_accg_sac_ma\1_close ptg\1_close_files\1_by_p

1.1.C.b
Packet Pg. 32
Attachment: Waste Management_March (4190 : Waste Management)

1.1.D.a
Packet Pg. 33
Attachment: Bertolotti (4233 : Bertolotti)

1.1.D.a
Packet Pg. 34
Attachment: Bertolotti (4233 : Bertolotti)

1.1.E.a
Packet Pg. 35
Attachment: Gilton (4232 : Gilton Solid Waste Management, Inc.)

1.1.E.a
Packet Pg. 36
Attachment: Gilton (4232 : Gilton Solid Waste Management, Inc.)

1.1.F.a
Packet Pg. 37
Attachment: PGE_Annual (4234 : PG&E Franchise Statements)

1.1.F.a
Packet Pg. 38
Attachment: PGE_Annual (4234 : PG&E Franchise Statements)

1.1.F.a
Packet Pg. 39
Attachment: PGE_Annual (4234 : PG&E Franchise Statements)

1.1.F.a
Packet Pg. 40
Attachment: PGE_Annual (4234 : PG&E Franchise Statements) Invoice
Date
4/25/2024
Invoice #
341
Bill To
City of Ripon - General
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-003
Total
Date Attorney Description Rate Hours Amount
Attend 2X2 pleading and discuss proposition 218 tax
measure; review and respond to emails from counsel
for developers requesting reimbursement provisions
in assignment agreement; discuss with client.
3/27/2024 THT 295.00 885.00 3
Work on letter to the requesting party regarding our
records act request for real estate appraisals and
related documents; telephone call to opposing
counsel; meet with client to review responsive
documents and letter.
3/28/2024 THT 295.00 811.25 2.75
Calls, emails and review of fence regulations in
Ripon; discuss with Ken; review and respond to
emails regarding Taxpayers Protection Act.
3/29/2024 THT 295.00 1,032.50 3.5
Legal research and advise client regarding agency
ability to maintain confidentiality of bid documents.
4/1/2024 THT 295.00 368.75 1.25
Call to client regarding proposed assignment of DA,
draft and send email and revised agreement to
developer’s attorney.
4/1/2024 THT 295.00 295.00 1
4/2/2024 THT Prepare, attend city Council meeting on goal setting. 2 295.00 590.00 Emails to and from counsel for developer re
assignment.
4/3/2024 THT 295.00 147.50 0.5
Review proposed agreement with CCATT, discuss
legal issues with client.
4/3/2024 THT 295.00 368.75 1.25
Calls to and from client re agenda items, meeting
preparation.
4/8/2024 THT 295.00 590.00 2
Prepare for, attend City Council meeting and closed
session.
4/9/2024 THT 295.00 737.50 2.5
Work on tower lease assignment and sublet
provisions, calls and emails re tenant’s
representative.
4/17/2024 THT 295.00 442.50 1.5
Calls, emails to and from Dyer, client re upcoming
meeting, prepare for same, calls, emails re ADU
issue, discuss with THT Jr.
4/23/2024 THT 295.00 811.25 2.75

1.2.A.a
Packet Pg. 41
Attachment: City Invoices - April (4236 : Law Office of Thomas H. Terpstra) Invoice
Date
4/25/2024
Invoice #
341
Bill To
City of Ripon - General
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-003
Total
Date Attorney Description Rate Hours Amount
Public contract code research, discuss with client re
bridge project, discuss labor bargaining unit issue
and process for dissolving same.
4/24/2024 THT 295.00 1,032.50 3.5
Calls to and from client re public contracts; draft
resolution adopting certain findings of emergency,
attend special meeting.
4/25/2024 THT 295.00 958.75 3.25
Calls to and from cell tower attorney, discuss
assignment, work on language permitting assignment
under certain circumstances.
4/25/2024 THT 295.00 442.50 1.5

$9,513.75

1.2.A.a
Packet Pg. 42
Attachment: City Invoices - April (4236 : Law Office of Thomas H. Terpstra) Invoice
Date
4/25/2024
Invoice #
342
Bill To
City of Ripon - Police Dept.

Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-004
Total
Date Attorney Description Rate Hours Amount
Review and respond to public records act request,
discuss and research issues relating to the body cam.
3/27/2024 THT 295.00 442.50 1.5
4/3/2024 THT Discuss body camera case with Neumiller attorney. 0.5 295.00 147.50 Work on canine adoption agreement, discuss with
client, calls to RMA re insurance issue.
4/17/2024 THT 295.00 885.00 3
$1,475.00

1.2.A.a
Packet Pg. 43
Attachment: City Invoices - April (4236 : Law Office of Thomas H. Terpstra) Invoice
Date
4/25/2024
Invoice #
343
Bill To
City of Ripon - Meadowood - Private Development
Kevin Werner
259 N. Wilma Avenue
Ripon, CA 95366
Law Office of Thomas H. Terpstra
P.O. Box 446
Ripon, CA 95366
Tel: (209) 483-1387
Email: [email protected]
Matter #
1084-212
Total
Date Attorney Description Rate Hours Amount
Emails, draft revision to Assignment agreement,
discuss handling of reimbursements within
Assignment agreement template.
3/30/2024 THT 425.00 2 850.00
Discuss assignment and reimbursement issues with
developer’s representative and follow up with City
staff.
4/25/2024 THT 425.00 0.75 318.75
$1,168.75

1.2.A.a
Packet Pg. 44
Attachment: City Invoices - April (4236 : Law Office of Thomas H. Terpstra)

INVOICE
P.O. Box 747 DATE: March 31, 2024
Ripon, CA 95366 INVOICE # RIPON 2024Q1
Due: Upon receipt
Bill To:

City of Ripon
259 N Wilma Ave
Ripon, CA 95366
AMOUNT
$ 7,653.65
TOTAL $ 7,653.65
Make all checks payable to SSJGSA
or SOUTH SAN JOAQUIN GROUNDWATER SUSTAINABILITY AGENCY

DESCRIPTION
SSJGSA expenses 01/01/2024 - 03/31/2024
City of Ripon Portion = 10% of $76,536.50

1.2.B.a
Packet Pg. 45
Attachment: 2024 Q1 Ripon (4235 : South San Joaquin Groundwater Sustainability Agency) General Ledger
Summary Trial Balance
User: [email protected]
Printed: 04/12/2024 - 2:15PM
Period: 01 to 03, 2024
Fund 60 SSJGSA

EXPENSE
Dept 010
60-010-6301-00 General Materials 0.00
60-010-6304-00 Postage 0.00
60-010-6401-00 Outside Services 0.00
60-010-6406-00 Legal Expense 42,270.00
60-010-6408-00 Consulting Fees 0.00
60-010-6412-00 Publication Costs 0.00
60-010-6413-00 Recording Fees 0.00
60-010-6414-00 Banking Fees 773.39
60-010-6550-00 Taxes, Licenses & Permits 0.00
60-010-6702-00 Membership Fees & Dues 0.00
60-010-6703-00 Travel Expenses 0.00
60-010-6704-00 Public Relations 0.00
60-010-6820-00 SSJID Expense Reimbursements 33,493.11
60-010 EXPENSE Totals: 76,536.50
GL-Summary Trial Balance (4/12/2024 - 2:15 PM)
SSJID 65,056.02 85%
CITY OF RIPON 7,653.65 10%
CITY OF ESCALON 3,826.83 5%
TOTAL 76,536.50

1.2.B.a
Packet Pg. 46
Attachment: 2024 Q1 Ripon (4235 : South San Joaquin Groundwater Sustainability Agency)

SAN JOAQUIN REGIONAL

TRANSIT DISTRICT
421 E Weber Avenue
Stockton, CA 95202
Phone (209) 948-5566
To: CITY OF RIPON
ATTN: CARLA RODRIGUEZ
259 N. WILMA AVENUE
RIPON CA 95366
Trans Date Quantity Unit Cost Amount
1/31/2024 JANUARY 2024 40.75 61.50 2,506.13
2/29/2024 FEBRUARY 2024 39.42 61.50 2,424.33
3/31/2024 MARCH 2024 35.08 61.50 2,157.42
TAX 0.00
Total Due 7,087.88
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Invoice Number: AR115000
Please make checks payable to: Customer Number: C01524
Invoice Date: 4/18/2024
SAN JOAQUIN RTD Total Amount Due $ 7,087.88
421 E Weber Avenue
Stockton, CA 95202
Total Payment $ ____________________
Description

PLEASE RETURN THIS PORTION WITH YOUR PAYMENT

INVOICE
Invoice Number: AR115000
Customer Number: C01524
Invoice Date: 4/18/2024
Terms: Due upon receipt
Federal ID#: 94-1563999

1.2.C.a
Packet Pg. 47
Attachment: Invoice AR115000_SJRTD (4216 : SJRTD)
PC

CONSULTING

PATRICK CLARK CONSULTING
428 J Street, 4th Floor
Sacramento, CA 95814
Phone 916-838-2806

BILLING INVOICE
_________________________________________________________________ To City Administrator Date 5/4/24
City of Ripon Invoice # 240508
259 N. Wilma Avenue
Ripon, CA 95366 Due: Net 30
Re City of Ripon
Period 4/1/24 to 4/30/24
_________________________________________________________________ Fees: $3,687.50
Expenses: $0
SubTotal: $3,687.50
Amount due: $3,687.50
MAKE ALL CHECKS PAYABLE TO: PATRICK CLARK CONSULTING.

THANK YOU FOR YOUR BUSINESS!!!
K. Werner
5/6/2024

1.2.D.a
Packet Pg. 48
Attachment: Patrick Clark City of Ripon Invoice #240508 (4244 : Patrick Clark Consulting)

DETAILS
Date Hours
_________________________________________________________________________ April 14h 45m
_________________________________________________________________________ 4/29/24 2h 45m
Negotiations OE3, travel.
_________________________________________________________________________ 4/29/24 4h 15m
Negotiations RPOA, travel.
_________________________________________________________________________ 4/25/24 15m
Document review, miscellaneous correspondence.
_________________________________________________________________________ 4/22/24 4h
Negotiations RPOA/RSA, travel.
_________________________________________________________________________ 4/1/24 3h 30m
Negotiations OE3, Travel.
_________________________________________________________________________ _________________________________________________________________________ Totals 14h 45m
$3,687.50

1.2.D.a
Packet Pg. 49
Attachment: Patrick Clark City of Ripon Invoice #240508 (4244 : Patrick Clark Consulting)

I T E M I Z E D I N V O I C E
NAME : CITY OF RIPON BILLING DATE : 04/16/2024
ADDRESS : 259 NORTH WILMA AVENUE INVOICE NO. : 24-001-1 CITY : RIPON, CA 95366 JOB NO. : 24-001
JOB NAME/LOCATION: SURVEY MONUMENT EVALUATION FOR PRIVATE DEVELOPMENT PROJECTS

NEEDED IN ORDER TO COMPLY WITH STATE MANDATED REQUIREMENTS ***************************************************************************************************************************

DESCRIPTION OF SERVICE AMOUNT
*************************************************************************************************************************** ENCROACHMENT PERMIT NO. 304
301 N. ACACIA AVENUE $ 100.00
ENCROACHMENT PERMIT NO. 306
338 INDUSTRIAL AVENUE 100.00
ENCROACHMENT PERMIT NO. 307
320 N. STOCKTON AVENUE 100.00
ENCROACHMENT PERMIT NO. 310
716 JOHN KAMPS WAY 100.00
ENCROACHMENT PERMIT NO. 311
650 E. WIND DRIVE 100.00
ENCROACHMENT PERMIT NO. 314
845 SUNRISE AVENUE 100.00
ENCROACHMENT PERMIT NO. 324
200 VERA AVENUE 100.00
ENCROACHMENT PERMIT NO. 330
845 SUNRISE AVENUE 100.00
ENCROACHMENT PERMIT NO. 332
240 DOAK BOULEVARD 100.00
ENCROACHMENT PERMIT NO. 345
1002 FRONTAGE ROAD 100.00
ENCROACHMENT PERMIT NO. 374
1450 BRADY LANE 100.00
1121 OAKDALE ROAD, SUITE 6
MODESTO, CA 95355
PHONE: (209) 526-9724 FAX: (209) 526-0472

1.2.E.a
Packet Pg. 50
Attachment: Inv 24-001-1_Aspen Survey Company, Inc. (4217 : Aspen Survey Company, Inc.) ENCROACHMENT PERMIT NO. 383
124 N. LOCUST AVENUE 100.00
ENCROACHMENT PERMIT NO. 384
850 N. MANLEY AVENUE 100.00
ENCROACHMENT PERMIT NO. 386
734 W. MAIN AVENUE 100.00
ENCROACHMENT PERMIT NO. 394
1861 RIVERVIEW CIRCLE 100.00

SIDEWALK TRIP HAZARD
1290 CALLAWAY CIRCLE 100.00

SIDEWALK TRIP HAZARD
1382 DOAK BOULEVARD 100.00
___________________________________________________________________________________ INVOICE TOTAL...................................................................................................................$ 1,700.00

THIS INVOICE IS DUE AND PAYABLE UPON RECEIPT
THANK YOU!

1.2.E.a
Packet Pg. 51
Attachment: Inv 24-001-1_Aspen Survey Company, Inc. (4217 : Aspen Survey Company, Inc.) BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
209-224-8213
[email protected]

INVOICE

BILL TO
Christiana Giedd
City of Ripon
259 N Wilma Avenue
Ripon, CA 95366
INVOICE # 52429
DATE 03/31/2024
DUE DATE 04/30/2024
TERMS Net 30

PROJECT
Lower Stanislaus River Multi-Use Trail Project

PERIOD DESCRIPTION QTY RATE AMOUNT
03/31/2024 Principal 4 200.00 800.00
03/31/2024 WP and
Graphics
8 100.00 800.00
Services through the invoice date. Preparation of
Final Initial Study/Mitigated Negative Declaration
(IS/MND). Thank you. We appreciate your
business.

BALANCE DUE $1,600.00

1.2.F.a
Packet Pg. 52
Attachment: Invoice 52429_BaseCamp Environmental, Inc (4218 : BaseCamp Environmental, Inc.) BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
209-224-8213
[email protected]

INVOICE

BILL TO
City of Ripon
259 N Wilma Ave.

Ripon, CA 95366
INVOICE # 52438
DATE 03/31/2024
DUE DATE 04/30/2024
TERMS Net 30

PROJECT
South County Water Project
3139 - Ripon Water Lines

PERIOD DESCRIPTION QTY RATE AMOUNT
03/31/2024 Principal 2 225.00 450.00
04/02/2024 Moore
Biological
Consultants,
$6,691.00 +
10% markup
1 7,360.10 7,360.10
04/08/2024 , $9,284.31 +
10% markup
1 10,212.74 10,212.74
Services through the invoice date. This invoice
is for continuing work on the California
Environmental Quality Act (CEQA) document
and charges for the biological and cultural
resources subcontractors. Thank you. We
appreciate your business.

BALANCE DUE $18,022.84

1.2.F.b
Packet Pg. 53
Attachment: Invoice 52438_BaseCamp Environmental,Inc (4218 : BaseCamp Environmental, Inc.) Moore Biological Consultants Phone: (209) 745-1159
P.O. Box 822 Facsimile: (209) 745-7513
Galt, CA 95632
Mr. Charlie Simpson
BaseCamp Environmental
802 West Lodi Avenue
Lodi, CA 95240
Invoice: 4348/02-24
2-Apr-24
INVOICE Moore Biological Consultants
For services during February & March, 2024 P.O. Box 822 Galt, CA 95632
Job No: 4348
Project:

Invoice: 4348/02-24
LABOR CHARGES Hours Rate Charges
Principal Biologist (hours) 11.0 $225.00 $2,475.00
Biologist (hours) 18.0 $150.00 $2,700.00
GIS Specialist (hours) 9.0 $150.00 $1,350.00
Total Labor 38.0 $6,525.00

EXPENSES
Mileage (miles) 166 $1.00 $166.00
Total Expenses $166.00
TOTAL INVOICED AMOUNT $6,691.00
Note: All charges are due and payable as of the billing date. Any charges not paid within 30 days of the statement date are delinquent and will be subject to a FINANCE CHARGE computed at the rate of 1.5% per month which is an annual rate of 18%, figured from the date of billing.

Please mail checks to:

Ripon Water Supply Project: Prepare Biological Assessment

1.2.F.b
Packet Pg. 54
Attachment: Invoice 52438_BaseCamp Environmental,Inc (4218 : BaseCamp Environmental, Inc.) Thank you for your business.

Natural Investigations Co., Inc.
3104 O Street, #221
Sacramento, CA 95816
303-905-6588
[email protected]
Invoice

BILL TO
BaseCamp Environmental
802 West Lodi Avenue
Lodi, CA 95240
INVOICE # DATE TOTAL DUE DUE DATE TERMS ENCLOSED
2628 04/08/2024 $9,284.31 05/08/2024 Net 30
P.O. NUMBER
Jack Tone Pipeline

CATEGORY QTY RATE AMOUNT
360.00
2,880.00
40 115.00 4,600.00
6 130.00 780.00
1 75.00 75.00

93.24 100.00

81.22 GIS 1
ARCH 1
ARCH P.I.

Proj Man Principal
Accounting
Lodging
Per Diem
Mileage
CHRIS 314.85
ACH
Chase Bank
Routing # 322271627
Account # 699197096
BALANCE DUE $9,284.31
32 4

90.00 90.00

1.2.F.b
Packet Pg. 55
Attachment: Invoice 52438_BaseCamp Environmental,Inc (4218 : BaseCamp Environmental, Inc.) BaseCamp Environmental, Inc.
802 West Lodi Avenue
Lodi, CA 95240
209-224-8213
[email protected]

INVOICE

BILL TO
3139- Ripon Water Lines
259 N Wilma Ave.

Ripon, CA 95366
INVOICE # 52465
DATE 05/01/2024
DUE DATE 05/31/2024
TERMS Net 30

PROJECT
South County Water Project
3139 Ripon Water Lines

PERIOD DESCRIPTION QTY RATE AMOUNT
04/30/2024 Senior
Environmental
Planner
5 180.00 900.00
Services through the invoice date. Incorporation
of subcontractor studies into Initial Study/
Mitigated Negative Declarations (MND)
Thank you. We appreciate your business.

BALANCE DUE $900.00

1.2.F.c
Packet Pg. 56
Attachment: Invoice 52465_BaseCamp Environmental, Inc (4218 : BaseCamp Environmental, Inc.)

INVOICE
Lodi, CA
209-367-3701
Project Mgr: George Ogas
City of Ripon CA
Attn: Christiana Giedd
259 N Wilma Ave
Ripon, CA 95366-3028
Invoice Number: TK97012
Terracon Consultants, Inc.

PO Box 959673
St Louis, MO 63195-9673
Federal E.I.N.: 42-1249917
REMIT TO:

To:

NA191172B
$78,354.00
4/05/2024
3/30/2024
Project Number:

Billed to Date:

Invoice Date:

Services Through:

Project: Fleet Maintenance Facility
240 Doak Blvd
Ripon, CA
Materials Testing & Inspection Services
Date Report Description of Services Quantity Rate Total 3/13/24 NA191172B.0110 Project Manager 1.00 $185.00 $185.00 3/13/24 NA191172B.0110 Clerical, per hour 1.00 $100.00 $100.00 3/26/24 NA191172B.0111 Project Manager 1.00 $185.00 $185.00 3/26/24 NA191172B.0111 Clerical, per hour 1.00 $100.00 $100.00 3/26/24 NA191172B.0111 Anchor Installation Inspection 4.00 $86.00 $344.00 3/26/24 NA191172B.0111 Daily Report Fee 1.00 $95.00 $95.00 3/26/24 NA191172B.0111 Trip Charge (ea) 1.00 $80.00 $80.00 Invoice Total $1,089.00
TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 4/3/2024 Page 1 of 1 Client #396776

1.2.G.a
Packet Pg. 57
Attachment: Invoice TK97012_Terracon (4220 : Terracon Consultants, Inc.)

INVOICE
Lodi, CA
209-367-3701
Project Mgr: George Ogas
City of Ripon CA
Attn: Christiana Giedd
259 N Wilma Ave
Ripon, CA 95366-3028
Invoice Number: TL09625
Terracon Consultants, Inc.

PO Box 959673
St Louis, MO 63195-9673
Federal E.I.N.: 42-1249917
REMIT TO:

To:

NA191172B
$83,849.00
5/02/2024
4/27/2024
Project Number:

Billed to Date:

Invoice Date:

Services Through:

Project: Fleet Maintenance Facility
240 Doak Blvd
Ripon, CA
Materials Testing & Inspection Services
Date Report Description of Services Quantity Rate Total 4/15/24 NA191172B.0112 Project Manager 1.00 $185.00 $185.00 4/15/24 NA191172B.0112 Clerical, per hour 1.00 $100.00 $100.00 4/15/24 NA191172B.0112 Field Welding Inspector 4.00 $145.00 $580.00 4/15/24 NA191172B.0112 Daily Report Fee 1.00 $95.00 $95.00 4/15/24 NA191172B.0112 Trip Charge (ea) 1.00 $80.00 $80.00 4/18/24 NA191172B.0113 Field Welding Inspector 4.00 $145.00 $580.00 4/18/24 NA191172B.0113 Daily Report Fee 1.00 $95.00 $95.00 4/18/24 NA191172B.0113 Trip Charge (ea) 1.00 $80.00 $80.00 4/23/24 NA191172B.0114 AC/Soil Inspector w/Nuclear Gauge 4.00 $128.00 $512.00 4/23/24 NA191172B.0114 Daily Report Fee 1.00 $95.00 $95.00 4/23/24 NA191172B.0114 Trip Charge (ea) 1.00 $80.00 $80.00 4/23/24 NA191172B.0115 Field Welding Inspector 4.00 $145.00 $580.00 4/23/24 NA191172B.0115 Daily Report Fee 1.00 $95.00 $95.00 4/23/24 NA191172B.0115 Trip Charge (ea) 1.00 $80.00 $80.00 4/23/24 NA191172B.0117 6" mold AASHTO T99, T180, ASTM D698, D1557 1.00 $275.00 $275.00 4/24/24 NA191172B.0116 Project Manager 1.00 $185.00 $185.00 4/24/24 NA191172B.0116 Clerical, per hour 1.00 $100.00 $100.00 4/24/24 NA191172B.0116 AC/Soil Inspector w/Nuclear Gauge 6.00 $128.00 $768.00 4/24/24 NA191172B.0116 Daily Report Fee 1.00 $95.00 $95.00 4/24/24 NA191172B.0116 Trip Charge (ea) 1.00 $80.00 $80.00 4/25/24 NA191172B.0118 Field Welding Inspector 4.00 $145.00 $580.00 4/25/24 NA191172B.0118 Daily Report Fee 1.00 $95.00 $95.00 4/25/24 NA191172B.0118 Trip Charge (ea) 1.00 $80.00 $80.00 Invoice Total $5,495.00
TERMS: DUE UPON PRESENTATION OF INVOICE
Created on 5/1/2024 Page 1 of 1 Client #396776

1.2.G.b
Packet Pg. 58
Attachment: Invoice TL09625_Terracon (4220 : Terracon Consultants, Inc.) CONTRACTOR: Diede Construction, Inc.

PROJECT: Fleet Maintenance Facility
PROJECT DESCRIPTION:

INVOICE NO: 14
DATE: 4/30/2024
ORIGINAL CONTRACT AMOUNT: $11,156,000.00 PREVIOUSLY BILLED AMOUNT: $9,870,196.24 LESS RETENTION: $493,509.81
APPROVED CONTRACT CHANGES: $619,667.50 PREVIOUSLY PAID AMOUNT: $9,376,686.43 CURRENT INVOICED AMOUNT: $1,215,493.63
LESS RETENTION: $60,774.69
TOTAL CONTRACT AMOUNT: $11,775,667.50 CURRENT AMOUNT DUE: $1,154,718.94 TOTAL BILLED TO DATE (INCL CURRENT INVOICE) $11,085,689.87 LESS RETENTION: $554,284.50
TOTAL PAID TO DATE: $10,531,405.37

INVOICE SUMMARY

TOTAL PROGRESS
Remaining Contract Amount: $689,977.63
Approx. % Complete: 94%
Work completed includes submittals, erosion control, landscaping, doors, tile work, painting, locker install, equipment install, plumbing, HVAC, and electrical install.

INVOICE SUMMARY
Project consists of a new maintenance and operations building and vehicle wash for the City of Ripon Public Works Dept., including a repair and machine shop, office spaces, restrooms and locker rooms.

CONTRACT INFORMATION BILLING INFORMATION

1.2.H.a
Packet Pg. 59
Attachment: Invoice 14_Diede Construction, Inc (4219 : Diede Construction, Inc.) April 8, 2024
[email protected]
Kevin Werner
City of Ripon
RE: Ripon East Main Traffic Signal
Enclosed is invoice number 173900 for $575.90 dated March 14, 2024 for costs incurred from January 27, 2024 through February 23, 2024 for the above referenced project.

Tasks completed this period include the following:
• Coordinated with City of Ripon on next steps for the traffic study and signal installation project.

We appreciate the opportunity to assist you on this project. Please call if you have any questions.

Sincerely,

FEHR & PEERS
Albee Wei
Senior Engineer/Planner
RS23-4251.00
Cc: [email protected]

1.2.I.a
Packet Pg. 60
Attachment: Invoice 173900_Fehr & Peers (4221 : Fehr & Peers) Project Manager Albee Wei
Kevin Werner
City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366
March 14, 2024
Project No: RS23-4251.00
Invoice No: 173900
Project RS23-4251.00 Ripon East Main Traffic Signal
Professional Services for the Period: January 27, 2024 to February 23, 2024 Phase 01 PS&E
Budget Summary Current Prior To-Date
Total Billings 0.00 8,279.70 8,279.70
Total Budget 35,000.00
Remaining Budget 26,720.30
Phase Total 0.00
Phase 02 Traffic Impact Study
Professional Personnel
Hours Rate Amount
Sr. Engineer/Planner
Wei, Albee 2.00 180.00 360.00
Admin
Murphy, Laura 1.00 155.00 155.00
Silchuk, Tanya .25 155.00 38.75
Totals 3.25 553.75
Total Labor 553.75
Reimbursable Expenses
Project Communications and Reproduction 22.15
Total Reimbursables 22.15 22.15
Budget Summary Current Prior To-Date
Total Billings 575.90 20,276.65 20,852.55
Total Budget 31,500.00
Remaining Budget 10,647.45
Phase Total $575.90
TOTAL CURRENT INVOICE AMOUNT DUE: $575.90

1.2.I.a
Packet Pg. 61
Attachment: Invoice 173900_Fehr & Peers (4221 : Fehr & Peers) Project RS23-4251.00 Ripon East Main Traffic Signal Invoice 173900 Current Invoice Prior Billed Billed To Date
Billing Summary 575.90 28,556.35 29,132.25
IMPORTANT NOTICE: Other than Fehr & Peers’ invoices received from a known email address, any requests received by email to change or update our bank account details or to transfer funds electronically must be confirmed by a phone call to the number provided on our invoice.

We appreciate your cooperation in our attempt to reduce cybercrime and avoid theft.

ACCOUNT 682123753
ACH REMITTANCE INFO: BANK CityNationalBank
ABA/Routing 122016066

1.2.I.a
Packet Pg. 62
Attachment: Invoice 173900_Fehr & Peers (4221 : Fehr & Peers) April 16, 2024
[email protected]
Kevin Werner
City of Ripon
RE: Ripon East Main Traffic Signal
Enclosed is invoice number 174615 for $2,622.10 dated April 16, 2024 for costs incurred from February 24, 2024 through March 29, 2024 for the above referenced project.

Tasks completed this period include the following:
• Presentation of the signal traffic study findings and recommendations to the City of Ripon City Council Meeting.

We appreciate the opportunity to assist you on this project. Please call if you have any questions.

Sincerely,

FEHR & PEERS
Albee Wei
Senior Engineer/Planner
RS23-4251.00
Cc: [email protected]

1.2.I.b
Packet Pg. 63
Attachment: Invoice 174615_Fehr & Peers (4221 : Fehr & Peers) Project Manager Albee Wei
Kevin Werner
City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366
April 16, 2024
Project No: RS23-4251.00
Invoice No: 174615
Project RS23-4251.00 Ripon East Main Traffic Signal
Professional Services for the Period: February 24, 2024 to March 29, 2024 Phase 01 PS&E
Budget Summary Current Prior To-Date
Total Billings 0.00 8,279.70 8,279.70
Total Budget 35,000.00
Remaining Budget 26,720.30
Phase Total 0.00
Phase 02 Traffic Impact Study
Professional Personnel
Hours Rate Amount
Sr. Engineer/Planner
Wei, Albee 12.50 180.00 2,250.00
Admin
Murphy, Laura 1.00 155.00 155.00
Silchuk, Tanya .75 155.00 116.25
Totals 14.25 2,521.25
Total Labor 2,521.25
Reimbursable Expenses
Project Communications and Reproduction 100.85
Total Reimbursables 100.85 100.85
Budget Summary Current Prior To-Date
Total Billings 2,622.10 20,852.55 23,474.65
Total Budget 31,500.00
Remaining Budget 8,025.35
Phase Total $2,622.10
TOTAL CURRENT INVOICE AMOUNT DUE: $2,622.10

1.2.I.b
Packet Pg. 64
Attachment: Invoice 174615_Fehr & Peers (4221 : Fehr & Peers) Project RS23-4251.00 Ripon East Main Traffic Signal Invoice 174615 Current Invoice Prior Billed Billed To Date
Billing Summary 2,622.10 29,132.25 31,754.35
Outstanding Invoices
Invoice Number Invoice Date Balance
173900 3/14/2024 575.90
Total 575.90
IMPORTANT NOTICE: Other than Fehr & Peers’ invoices received from a known email address, any requests received by email to change or update our bank account details or to transfer funds electronically must be confirmed by a phone call to the number provided on our invoice.

We appreciate your cooperation in our attempt to reduce cybercrime and avoid theft.

ACCOUNT 682123753
ACH REMITTANCE INFO: BANK CityNationalBank
ABA/Routing 122016066

1.2.I.b
Packet Pg. 65
Attachment: Invoice 174615_Fehr & Peers (4221 : Fehr & Peers)

1.2.J.a
Packet Pg. 66
Attachment: Invoice 32-622-03-20_LDA (4240 : LDA)
JOB# b22-02A-18
DATE: 03/19/24
DATE: 04/02/24
DATE:

DATE:

DATE:

DATE:

DATE:

DATE:

DATE:

DATE:

DATE:

Project Mileage SheetSite Visit & Tour
Structural Coordination Meeting
MILES: _1_2_
7___
MILES: _
1 _
2_
7 ___
MILES: __ __
MILES:

MILES:

MILES:

MILES:

MILES:

MILES:

MILES:

MILES:

MILES:

TOTAL MILES: ·254 (p O.b7 = $ 170.18

1.2.J.a
Packet Pg. 67
Attachment: Invoice 32-622-03-20_LDA (4240 : LDA)
Invoice
DATE
1/12/2024
INVOICE #
206670

BILL TO
City of Ripon
259 N. Wilma Ave.

Ripon, CA 95366
SKW & Associates
P.O. Box 579570
Modesto, CA 95357
Project TERMS
Due on receipt
SKW JOB #
19M028
2095238323
Web Site
www.skwassociates.com
Total
Balance Due
[email protected]

DESCRIPTION HOURS RATE AMOUNT
Ripon Senior Center
433 S. Wilma Avenue
Ripon, CA
CDBG Senior Center Retrofit Project
Work Performed:

Phase II - Tenant Improvements
August 25, 2022 thru December 25, 2023
Bidding:

Progress Billing
2,720.00 2,720.00
DUE ON RECEIPT. FINANCE CHARGE ON PAST DUE AMOUNT 1.5% PER MONTH, (18% APR). $2,720.00
$2,720.00

1.2.K.a
Packet Pg. 68
Attachment: Inv_206670_from_SKW__Associates_11936 (4246 : SKW & Associates) Invoice Summary
Description Amount
Trash Implementation Plan $340.00
Description Total Budget Remaining
Budget ($)
Total Billed ($) Prior Billing ($) This Invoice
($)
Trash Implementation Plan $19,500.00 $14,872.72 $4,627.28 $4,287.28 $340.00 BUDGET TOTALS $19,500.00 $14,872.72 $4,627.28 $4,287.28 $340.00 TOTAL AMOUNT DUE $340.00
Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
United States
707-318-9415
www.consultingstonecreek.com
City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366

INVOICE
Invoice Date: 5/1/24
Due Date: 5/31/24
Total Amount: $340.00
Number: 02402
Invoice Period: 04/01/24 - 04/30/24
Terms: Net 30
Project Code: 045
WalletLink Pay Invoice

1.2.L.a
Packet Pg. 69
Attachment: 2024.05.01 Invoice (4249 : Stone Creek Environmental Consulting) Invoice Details
Source Date Code Task Description Hrs /
Qnt
Rate Amoun
t
Professional Fees
Aleida
Hernan
dez
4/2/24 Administration
Assistance -
Billable
Trash
Implementation Plan
Entering City of Ripon Appendix B
Data

3.50 $85.00 $297.50
Aleida
Hernan
dez
4/1/24 Administration
Assistance -
Billable
Trash
Implementation Plan
Invoicing. 0.50 $85.00 $42.50
Administration Assistance - Billable 4.00 $340.00
Professional Fees 4.00 $340.00
TOTAL FEES/EXPENSES -- $340.00
Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
United States
707-318-9415
www.consultingstonecreek.com
City of Ripon
259 N. Wilma Avenue
Ripon, CA 95366

INVOICE
Invoice Date: 5/1/24
Due Date: 5/31/24
Total Amount: $340.00
Number: 02402
Invoice Period: 04/01/24 - 04/30/24
Terms: Net 30
Project Code: 045
WalletLink

1.2.L.a
Packet Pg. 70
Attachment: 2024.05.01 Invoice (4249 : Stone Creek Environmental Consulting) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 05/14/2024
Subject: TDA Claim 23-24
RECOMMENDED ACTION:

Approve the City of Ripon Annual Transportation Development Act Claim and authorize submission to the San Joaquin County Council of Governments for the 2023-2024 Fiscal Year.

BACKGROUND:

On an annual basis, the City of Ripon is required to submit a Transportation Development Act Claim to the San Joaquin County Council of Governments in order to request Local Transportation Fund (LTF) and State Transit Assistance (STA) Fund Apportionments.

In the past, as long as there were no unmet transit needs within the City, the entire amount of LTF funds could be used for streets and road maintenance. The STA Fund Apportionment is used for the operations of the small bus.

DISCUSSION/ANALYSIS:

The San Joaquin County Council of Governments instituted a policy change beginning in July 2021, requiring 25% of the City’s LTF be “set aside” for transit purposes, which is $259,781 in this 2023-2024 Claim.

Normally, for STA funds, one of the two Efficiency Standards, as summarized below, must be met:
1) The operator’s operating cost per revenue vehicle hour, in the latest year for which audited data is available, must not exceed the sum of the preceding year’s operating cost per revenue vehicle hour and an amount equal to the change in the Consumer Price Index (CPI), multiplied by the preceding year’s operating cost per revenue vehicle hours. 2) The operator’s average operating cost per revenue vehicle hour, in the last three years for which audited data are available, must not exceed the sum of the average of the operating cost per revenue vehicle hour for the three years preceding the latest year for which

1.3.A
Packet Pg. 71
audited data are available and an amount equal to the average in the CPI for the same period.

If either of these efficiency standards are not met, the City will still receive the entire STA allocation of funds, but only a portion can be used for operations and the remaining must be used for capital purposes. For the 2023-2024 Claim, Efficiency Standard 1 was met.

Attachments:

1. 2023-2024 Template TDA Claim

1.3.A
Packet Pg. 72
RESOLUTION NO. 24-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIPON APPROVING THE ANNUAL TRANSPORTATION

DEVELOPMENT ACT CLAIM AND AUTHORIZING

SUBMISSION TO THE SAN JOAQUIN COUNTY COUNCIL
OF GOVERNMENTS FOR THE 2023-2024 FISCAL YEAR OF

THE CITY OF RIPON
WHEREAS, previous hereto pursuant to the provisions of the Transportation Development Act of 1971, and amendments thereto, of the State of California, the City of Ripon has become eligible for certain monies pursuant to the above described Act; and WHEREAS, previous hereto the City of Ripon has been requested by the San Joaquin County Council of Governments to submit their annual transportation claim application for said funds; and
WHEREAS, the City Administrator has submitted to the City Council for its approval the proposed annual transportation claim application and supporting information and attachments pertaining thereto, and has requested authorization of the City of Ripon to submit said claim application to the San Joaquin County Council of Governments as required by law, and WHEREAS, the City Council of the City of Ripon has examined said claim application and supporting information and is desirous of approving the same and authorizing its submission to the San Joaquin County Council of Governments; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ripon that the City of Ripon does hereby approve the submission of a claim application to the San Joaquin County Council of Governments, pursuant to the Transportation Development Act of 1971, and amendments thereto, for the funds available pursuant to said program to the City of Ripon in the total amount of $2,162,971.00 as follows:

Local Transportation Fund Apportionment, totaling $2,156,431.00 State Transit Assistance Fund Apportionment, totaling $6,540.00 Both Local Transportation Fund Apportionment and State Transit Assistance Fund Apportionment are for the fiscal year July 1, 2023 to June 30, 2024, all as previously submitted to the City Council of the City of Ripon, and on file with said City Clerk.

IT IS FURTHER RESOLVED that the City Administrator of the City of Ripon be and he is hereby authorized to take all steps which may be necessary to submit said claim application as hereinabove set forth to the San Joaquin County Council of Governments pursuant to its rules and regulations pertaining thereto, and the Transportation and Development Act of 1971, and amendments there to, of the State of California.

1.3.A
Packet Pg. 73
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of May, 2024, by the following vote:

RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Vice Mayor
SECONDER:Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
LEO ZUBER, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk

1.3.A
Packet Pg. 74
FISCAL YEAR 2023‐2024

SAN JOAQUIN COG

TRANSPORTATION DEVELOPMENT ACT

CLAIM FORM AND GUIDELINES
FOR

LOCAL TRANSPORTATION FUND (LTF)
AND

STATE TRANSIT ASSISTANCE FUND (STA)
Planner Review: ________________________________
Finance Review: ________________________________
Steve Dial Review: ________________________________
Agency Name:

CITY OF RIPON
For Internal Use:

1.3.A.a
Packet Pg. 75
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24)

1.3.A.a
Packet Pg. 76
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24)

1.3.A.a
Packet Pg. 77
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24)

TRANSPORTATION DEVELOPMENT ACT APPORTIONMENTS
I Local Transportation Fund Available Apportionment
A. Area Apportionment 2023-2024 $ 1,039,122
B. Pedestrian/Bicycle Apportionment $ 24,451
C. Previous Years' Unclaimed Apportionment $ 0
D. Unexpended Carryover $ 1,092,858
E. TOTAL AVAILABLE FOR THIS CLAIM $ 2,156,431
(Also enter on page 9, 1st column)
F. Actual net funds available (E-D=F) $ 1,063,573
II State Transit Assistance Fund Available Apportionment A. Area Apportionment 2023-2024 $ 3,640
B. Previous Years' Unclaimed Apportionment $ 2,900
C. Unexpended Carryover $
D TOTAL AVAILABLE FOR THIS CLAIM $ 6,540
(Also enter on page 9, 2nd column)
E. Actual net funds available (D-C=E) $ 6,540
8 1.3.A.a
Packet Pg. 78
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) CLAIM PURPOSES I. LTF II STA
I. PUBLIC TRANSPORTATION
Article 4 (99260) - Operator 1 $
CCR Section 6730(a) Public Transit $ 6,540
CCR Section 6730(a) Capital $
CCR Section 6730 (a) Transit Set Aside 259,781
Article 8 (99400(c))
Contractor Operating $
Article 8 (99400(e))
Contractor Capital $
Article 8 (99400(b))
Passenger Rail Service
Operations and Capital $

II PEDESTRIAN AND BICYCLE
Article 3 (99234) $ 58,031

III ROADS AND STREETS
Article 8 (99400(a)) $ 1,838,620

IV OTHER
Article 8 (99400(b,c,d,e)) $
TOTAL THIS CLAIM $ 2,156,431 6,540

TOTAL AVAILABLE FOR THIS CLAIM
(from pg. 8, (I.) E. and (II.) D) $

UNCLAIMED APPORTIONMENT
(TOTAL AVAILABLE less TOTAL THIS CLAIM) $
IMPORTANT: To avoid accidental overpayment, please identify and itemize in the space below any unexpended carryover included in the amounts being claimed above. Identify the amount of carryover and the purpose for which it is being reclaimed. Attach pages as necessary.

LTF in Transit Fund to be reclaimed for Transit Purpose LTF in Transit Fund to be reclaimed for Capital Purpose LTF in Streets and Roads Fund to be reclaimed for Streets & Roads $1,059,278 LTF in Ped/Bike Fund reclaimed for Peds/Bicycle $33,580 STA in Transit Fund reclaimed for

TOTAL UNEXPENDED CARRYOVER

PART I - PUBLIC TRANSPORTION FINANCIAL INFORMATION
Please Circle Either
Article 4 Operator 2023/2024
Article 8 Contractor 2023/2024
9 1.3.A.a
Packet Pg. 79
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) A. OPERATING REVENUES FY22/23 FY23/24

ESTIMATE BUDGET

ACTUAL ACTUAL
401 Passenger Fares 1,000 1,000
402 Special Transit Fares
405 Charter Revenues
406 Auxiliary Transportation Revenues
(includes advertising)
407 Non-Transportation Revenues
408 Tax Revenue (Specify)
Property Tax
Sales Tax (not TDA)
409 Local Grants and Reimbursements
Purchase of Service
Local Transportation Fund (LTF revenue) 249,619 249,619 410 Local Special Fare Assistance
411 State Cash Grants & Reimbursement
CMAQ
Other: Caltrans 5303 Planning
412 State Special Fare Assistance 4,732 3,640
413 Federal Grants and Reimbursements
FTA Grants 5307
430 Contributed Services (Not Cash)
440 Subsidy from other Sector of Operations
Interest Income
TOTAL $255,351 $254,259
B. CAPITAL REVENUES
464 Capital Grants and Subsides
Specify Federal, State, Local:

State Transit Assistance (STA)
Local Transportation Fund (LTF)
Non-Governmental Donations
TOTAL $0 $0
State Prop 1B & Measure K
10 1.3.A.a
Packet Pg. 80
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) C. OPERATING EXPENSES FY22/23 FY23/24

ESTIMATE BUDGET

ACTUAL ACTUAL
501 Labor
Operations and Salaries/Wages 165 500
Other Salaries/Wages
502 Fringe Benefits 29 76
503 Services
504 Materials/Supplies 0 100
Fuel/Lubricants 124 412
Tires/Tubes
Other: CONTRACTED TRANSIT
505 Utilities 0 0
506 Casualty/Liability Costs
507 Taxes
508 Purchased Transportation Service
509 Misc. Expenses 2,127 3,552
510 Expense Transfer
511 Interest Expense
512 Leases and Rentals
513 Depreciation/amortization
Operator Funds
Grant Funds
TOTAL $2,445 $4,640
D. CAPITAL EXPENSES
Debt Service
Land/Property Acquisition
Vehicles
Construction 249,619 249,619
Other
TOTAL $249,619 $249,619
* Allowable capital expenses are limited for Article 8 Claimants; see 99400(e) 11 1.3.A.a
Packet Pg. 81
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) II.

Actuals Actual/Est. Proposed
FY2022/23 FY2023/24 FY2024/25

1. Patronage
a. Total Passengers 22 250 500
b. Revenue Passengers 22 250 500
c. Youth Passengers
d. Elderly Passengers
e. Handicapped Passengers

2. Vehicle Miles
a. Total Vehicle Miles 110 500 1,000
b. Revenue Vehicle Miles 4 20 20

3. Revenue Vehicle Hours

4. Revenue Vehicle Fuel Consumption
a. Diesel
b. Gasoline

5. Fare Collection
a. Base
b. Zone
c. Youth
d. Senior 1,000.00 $ 1,000.00 $ 1,000.00 $
e. Handicapped
f. Monthly Pass
g. Other
h. Average Fare

OPERATIONAL INFORMATION
12 1.3.A.a
Packet Pg. 82
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) A.

FY2023/24 FY2024/25 FY2025/26
Operating Expenses $4,640 $3,500 $3,500
Operating Revenues
Sources
LTF
STA 3,640 2,500 2,500
Federal (5311)
Fares 1,000 1,000 1,000
General Fund
Other : Measure - K / FTA
Total $4,640 $3,500 $3,500
Capital Expenses $249,619 $170,000 $170,000
Capital Revenue
Sources
LTF
STA
Federal
Other
Total $0 $0 $0

THREE YEAR FISCAL PLAN
13 1.3.A.a
Packet Pg. 83
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) B.

Make & Model Year # of
Vehicles Fuel Type
Standard
Seat
Capacity
#
Wheelchair
Positions
Ramp Y/N Lift Y/N
Ford E350 1997 1 Diesel 9Amb w/c w/ 7 amb YY
TOTAL
Make & Model Year # of
Vehicles Fuel Type
Standard
Seat
Capacity
#
Wheelchair
Positions
Ramp Y/N Lift Y/N

VEHICLES TO BE PURCHASED IN FY 2022/23

FLEET INVENTORY
14 1.3.A.a
Packet Pg. 84
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) III.

A. Fare Ratio/Local Support Requirements
All Article 4 Claimants are required to maintain a specified ratio of fare revenue to operating cost. In addition, SJRTD only is required to maintain a ratio of fare revenue plus local support to operating cost of 32%. See 99268.2 - 99268.19 for details and exemptions pertaining to ratios.

1. What is this system's required farebox recover ratio? 10%

2. Does this attached budget demonstrate that this system will meet its required farebox recovery and for SJRTD its farebox plus local support ratios? YES

3. Has this system utilized its grace period? NO

4. has this system been in non-compliance with its required ratio? NO If yes, identify the year or years
B. Extension of Service/New Service
An extension of service or new service is exempt from the required farebox and local support ratios if:

1. The extension of service or new service has been in operation for less than two full fiscal years. The two-year extension of services exclusion applies until two years after the end of the fiscal year in which the extension of services was put into operation

2. The claimant submits a report on the extension of services to the COG within 90 days after the end of the fiscal year. (for details of the report, see 6633.8(b)) Is an extension of service/new services being claimed? NO If so, has the required report been submitted for the most recently completed full fiscal year
If not, that report must accompany this claim
ARTICLE 4 OPERATOR TDA REQUIREMENTS
15 1.3.A.a
Packet Pg. 85
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) C. Fifteen Percent Expenditure Increase (6632)
If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then an explanation for that increase must be given below. Attach an extra page if necessary.

D. Narrative Description (6632)
Please describe in the space below any changes in service characteristics form the previous fiscal year. This should specifically include any substantial increase or decrease in the geographic area served, major changes to the scope of operations, or addition of major new fixed facilities. Please attach an additional page if necessary.

E. Certification by the California Highway Patrol (6632) Please attach a certification from the CHP verifying that the operator is in compliance with Section 1808.1 of the California Vehicle Code. This section concerns the "Driver Pull Notice participation"
Is a Certificate Attached? Yes No X

SPECIAL NOTES FOR RATIO CALCULATIONS
SJRTD Exclude certain costs and fares as specified in the most recent Compliance Audit Report
Labor, fringe benefits and miscellaneous expense budgedt for FY 23/24 anticipate increased vehicle maintenance done internally and externally, as the bus continues to age. This is in excess of actual expenses for FY 22/23.

There have been no changes to services from the prior year. Bethany Home, our local convalescent hospital, continues to schedule most of the trips of our small bus, using their volunteer drivers and our bus. Bethany Home is subsidizing the farebox by paying $250 per quarter to cover fare for their residents using the bus. If the fare they pay isn't sufficient to cover the expenses of the bus, the quarterly amount can be increased. The expenses are consistent with prior years. 16 1.3.A.a
Packet Pg. 86
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24)

3. Operator's STA Qualifying Criteria (99314.6) - Worksheet FISCAL YEAR 2019/20 2020/21 2021/22 2021/22
(Audited Data) Use appropriate line
based on most recent Agency Audit
A. Operating Cost $3,213 $2,788 $3,135 $2,445
B. Operating Costs Exclustions:

C. Adjusted Operating Cost (A-B) $3,213 $2,788 $3,135 $2,445 D. Revenue Vehicle Hours (RVH) $23 $6 $5 $4
E. RHV Exclusions:
(add sheets if required)
F. Adjusted RHV (D-E) 23 6 5 4
G. Operating Cost per RVH (C/F) $140 $465 $627 $611
$140 $465 $627 $611
wx y z
Efficiency Standard 1:

Z must be less than or equal to (Y) * (4.28)
Show calculation (see example on page 17)
Efficiency Standard 2:
[ (X + Y + Z) / 3] must be less than or equal to [(W +X +Y)/3] * (4.28) Show calculation (see example on page 17)
Operator qualifies under:

Standard 1 Yes No
Standard 2 Yes No
TRUE
FALSE
For SJCOG use only
19 1.3.A.a
Packet Pg. 87
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) For contracted transportation service providers, the San Joaquin Council of Governments (SJCOG) Executive Board has waived the farebox and local support ratios as it is empowered to do by 99405(c) The SJCOG Board has established a two step process NOTE: Contributing claimants should proceed to page 23
A. Match Requirement
For any Article 8 transit claim, no more than 90% of the total operating funds (minus depreciation) in the budget may be TDA (LTF and STA) derived. The ten percent (10%) or more matching funds may come from any other source available to the claimant besides TDA.

B. Transit Systems Performance Objectives
To receive an amount of TDA operating funds (LTF and STA combined) in excess of what was claimed the previous fiscal year, the claimant must be in compliance with the previous threeyear Transit Systems Performance Objective established by the COG Board. The claimant must have met at least two of the three objectives at the end of the third year. The COG Board will adopt the system-wide transit systems performance objectives for the fiscal year of the claim. The Transit Performance Objectives must be established by November of each fiscal year.

If the system failed to meet its transit systems performance objectives at the end of the previous three-year period, then the claimant is only eligible to file a claim for the level of TDA operating funding received in the last year of compliance. In case of a unified transit system, each claimant would be limited to the prior year's level of TDA operating funding. If a system wishes to be eligible for increased TDA operating funding in a future fiscal year, then the claimant would need to be incompliance with two out fo the three objectives at the end of the following three-year period.

1. What was the level of TDA operating funding received in previous fiscal year for this system by this claimant (LTF and STA)? $4,732

2. Does the attached information (pg. 10) demonstrate at least a 10% match of non-TDA funds in FY 2022-2023?
Does the FY 2023-2024 budget (pg10) demonstrate a 10% match of non TDA funds? _________

3. Is this claim requesting more TDA operating funds than were received for this system by this claimant in the previous fiscal year?

4. If yes, did the system meet two of the three interim Transit Systems Performance Objectives in the previous fiscal year? ______________ Is the system on target to meet the three year targeted Transit System Performance Objective (see page 22) ? ______________

5. Is the Claimant in a period of a two-year exemption for extension of service/new service waiver? If yes, which fiscal year was the waiver approved? ___________ And what services were the waiver approved for? _____________________

6. Has the Claimant experienced a failure to meet identified Transit System Performance Objective? If yes, in which Fiscal Year? ______________
IV. Article 8 Contractor TDA Requirements
20 1.3.A.a
Packet Pg. 88
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) V. LOCAL TRANSPORTATION FUND
Total LTF
Project Limits Project Funds
Cost Utilized
Madsen Area Prevenative Measures
includes labor, materials, overhead, etc. 1,500,000 $ 58,031 TOTAL $ 58,031 1,500,000 $

1. LTF carryover from previous fiscal years applied toward FY 2023/24 Pedestrian & Bicycle Projec

2. FY 2022/23 apportionment applied towards FY 2023/24 Non-motorized

3. Total of 1, 2 above (must match total LTF in Table 4 above)

ANNUAL PROJECT AND FINANCIAL PLAN

PEDESTRIAN AND BICYCLE PROJECTS
(Use additional forms as necessary)

PART II
$ 58,031
Project Title & Brief Description
Briefly describe all proposed projects and indicate proposed project expenditures for right of way acquisition and the construction of road and street projects. $33,580
$ 24,451
27 1.3.A.a
Packet Pg. 89
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) Total LTF
Project Limits Project Funds
Cost Utilized

1. Pothole Repair
includes labor, materials, overhead, etc. 253,902 $ $ 253,902

2. Crack Repair
includes labor, materials, overhead, etc. 25,390 $ $ 25,390

3. Street Striping and Painting
includes labor, materials, overhead, etc. 101,561 $ $ 101,561

4. Signage
includes labor, materials, overhead, etc. 11,561 $ $ 11,561

5. Landscape Maintenance
includes labor, materials, overhead, etc. 356,639 $ $ 356,639

6. River Road Overlay
includes labor, materials, overhead, etc. $ 1,000,000 $ 1,000,000

7. Madsen Area Prevenative Measures
includes labor, materials, overhead, etc. 1,500,000 $ $ 89,567 TOTAL $ 1,838,620 3,249,053 $

1. LTF carryover from previous fiscal years applied toward FY 2023/24 Roads and Streets

2. FY 2022/23 apportionment applied toward FY 2023/24 Roads and Streets

3. Total of 1, 2 above (must match total LTF in Table 4 above) VI. LOCAL TRANSPORTATION FUND

ANNUAL PROJECT AND FINANCIAL PLAN

ROADS AND STREETS PROJECTS
(Use additional forms as necessary)

PART III
Briefly describe all proposed projects and indicate proposed project expenditures for right of way acquisition and the construction of road and street projects. $ 779,342
$ 1,838,620
Project Title & Brief Description
$ 1,059,278
28 1.3.A.a
Packet Pg. 90
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) PART V
Initial in space provided or put N/A if it is not applicable to your organization.

Initial or N/A
1) 180 Day Certified Fiscal Audit (required for all claims ) LR Claimant assures that it has submitted a satisfactory independent fiscal audit, with required certification, to SJCOG and to the State Controller not more than 180 days after the end of the prior fiscal year.
(Refer to PUC Section 99245, CCR Section 6664)
2) 90 Day Annual State Controller Report (required for all transit claims ) LR Claimant assures that it has submitted this report to the State Controller in conformance with the uniform system of accounts and records not more than 120 days after the end of the prior fiscal year.
(Refer to PUC Section 99243, CCR Section 6665)
3) Elderly/Disabled (required for all transit claims) LR Assurance that the transit operator in question is in compliance with PUC Section 99155 pertaining to reduced transit fares for elderly and disabled persons and Section 99155.5 pertaining to dial-a ride and paratransit services. 4) Farebox Recovery Ratio Requirements (required for all transit claims) LR Claimant filing a claim for LTF or STA funds certifies that it will maintain for the project that ratio of fare revenues and local support to operating cost required under PUC Sections 99268.3, 99268.4, 99268.5(a), 99268.5(b), 99268.12, 99270.1, and 99270.2, as appropriate.
(Refer to PUC Section 99268, CCR Section 6633.2)
5) CHP Terminal Inspection (required for all transit claims) N/A Claimant certifies that it has been certified by the Department of the California Highway Patrol within the last 13 months to be compliant with Section 1808.1 of the Vehicle Code. This section requires operators to participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles. (Refer to PUC Section 99251)
6) Implementation of Productivity Improvements (required for all transit claim LR Claimant certifies that the operator has made a reasonable effort to implement the productivity improvements recommended pursuant to PUC Section 99244. 7) Triennial Performance Audit LR
Claimant assures that it has complied with the requirements of a triennial performance audit.
(Refer to PUC Section 99248, CCR Section 6664.5)
8) Fiscal Audit LR
Claimant certifies that it has submitted a satisfactory, independent fiscal audit, with Required certification statement, to the RTPA and the State Controller, pursuant to PUC 99245 and 21 Cal. Code of Regulations 6664 for the prior fiscal year. Claimant assures that this audit requirement will be completed for the current fiscal year.

STATEMENT OF ASSURANCES

CONFORMANCE REQUIREMENTS FOR CLAIMANTS
Please initial all applicable paragraphs pursuant to which the attached claim is being submitted. 30 1.3.A.a
Packet Pg. 91
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) 9) Operating Budget
Claimant certifies that its operating budget is not more than 15% greater than its previous year budget unless supported by documentation that substantiates such change. (Refer to PUC Section 99266)
10) Extension of Service
Claimant who receives an allocation of LTF funds for extension of service pursuant to PUC Section 99268.8 certifies that it will file a report of these services pursuant to CCR section 6633.8(b) within 90 days after close of the fiscal year in which the allocation was granted.
11) Conformance with the Regional Transportation Plan
(required for STA claims, transit ped/bike and streets and roads claims) Claimant certifies that all of the purposes for claim expenditures are in conformance with the Regional Transportation Plan.
(Refer to CCR 6754(a))
12) Full Use of Federal Funds (required for STA claims only) Claimant certifies that it is making full use of Federal Funds available under the Federal Transit Act.
(Refer to CCR 6754(a))
13) Efficiency Standards
(required for transit operator claimants claiming STA for operating purposes) Operator certifies that it meets one of the following two efficiency standards (PUC Section 99314.6):
a) Efficiency Standard 1: An operator’s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the prior year’s operating cost per revenue vehicle hours, by a percentage greater than the percentage change in the Consumer Price Index (CPI) for the same period.
b) Efficiency Standard 2: An operator’s total operating cost per vehicle revenue hour for the most recent fiscal year must not exceed the average total operating cost per vehicle revenue hour for the three prior years, increased by the average percentage change in the CPI for the same period.
(Refer to PUC Section 99314.6)
14) Consistency with Bicycle Plan (required for bicycle claims only) Claimant certifies that all of the purposes for claim expenditures are in conformance with the City/Town or County bicycle plan.
15) Part‐Time Employees (Applies only to claims for STA) Claimant certifies that it is not precluded by any contract entered into on or after June 28, 1979, from employing part‐time drivers or contracting with common carriers of persons Operating under a franchise or license. Claimant further certifies that no person who was a Full‐time employee on June 28, 1979, shall have his/her employment terminated or his/her Regular hours of employment, excluding overtime, reduced as a result of it employing part‐time drivers or contracting with such common carriers.

LR
N/A
LR
LR
suspended
N/A
LR
31 1.3.A.a
Packet Pg. 92
Attachment: 2023-2024 Template TDA Claim (24-10 : TDA Claim 23-24) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 05/14/2024
Subject: Abandonment - Maple Avenue Bulb Out
RECOMMENDED ACTION:

This resolution declares the intention of the City to abandon a portion of public right-of-way adjacent to the property at 435 Maple Avenue (old cul-de-sac bulb out) and forwards the matter to the Planning Commission to determine if it conforms to the City’s General Plan goals and policies.

BACKGROUND:

At the May 15, 2023 Planning Commission meeting, the Commission approved the construction of a greenhouse and campus maintenance facility on the Ripon Christian High School Campus, located at 435 Maple Avenue. During review of that project, it was discovered that the City of Ripon still owned right-of-way for the old cul-de-sac turn around which existed prior to Maple Avenue extension. As such, the applicant did submit an abandonment application on October 18, 2023 for a right-of-way abandonment for the extra right-of-way that used to be for the old Maple Avenue turn around.

DISCUSSION/ANALYSIS:

Abandonment procedure:

1. This action first requires that City Council adopt a resolution of intention to abandon a portion of public right-of-way. The resolution of intention to abandon said right-of-way, then sends the abandonment request to the Planning Commission.

2. The Planning Commission shall review the proposed abandonment for consistency with the City’s General Plan and will forward its recommendation to the City Council for approval of the abandonment at a public hearing. The Planning Commission meeting to consider this matter is scheduled for the May 20, 2024 Planning Commission meeting.

3. The City Council will hold a public hearing on this matter, which is scheduled for the June 11, 2024 City Council meeting. Prior to the meeting staff will advertise notices of the public hearing in The Manteca Bulletin and at the site in accordance with the

1.3.C
Packet Pg. 93
requirements of the Streets and Highways Code. An affidavit of posting will also be filed with the City Clerk. Should all utility agencies, affected parties, Planning Commission and City Council consider the abandonment favorably, a resolution ordering the vacation and abandonment of the public right-of-way adjacent to the property at 435 Maple Avenue will be recorded.

ENVIRONMENTAL REVIEW:

The proposed street abandonment is Categorically Exempt under Class 5, minor alterations in land use, of the current State of California Environmental Quality Act Guidelines.

PUBLIC NOTICE:

Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments:

1. Maple Avenue Abandonment - Exhibit C

1.3.C
Packet Pg. 94
RESOLUTION NO. 24-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIPON DECLARING THE INTENTION OF SAID CITY TO

ABANDON A PORTION OF PUBLIC RIGHT-OF-WAY
ADJACENT TO THE PROPERTY AT 435 MAPLE AVENUE
WHEREAS, the City of Ripon, acting by and through its City Council, has considered the abandonment of a portion of public right-of-way adjacent to the property at 435 Maple Avenue (APN 259-040-11) as shown in Exhibit C, which is attached and made apart thereof; and WHEREAS, the Planning Commission will hold a public hearing on this subject on May 20, 2024, as required by law to notify property owners and to determine whether the proposed abandonment is consistent with the City’s General Plan goals and policies; and WHEREAS, the City Council of the City of Ripon will hold a public hearing on June 11, 2024, at approximately 6:00 p.m. as required by law, to determine whether said public right-ofway shall be abandoned.

NOW THEREFORE, BE IT RESOLVED that a Resolution of Intention of the City Council of the City of Ripon, is hereby established to consider the abandonment of a portion of public right-of-way adjacent to the property at 435 Maple Avenue (APN 259-040-11) as shown in Exhibit C.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of May, 2024, by the following vote:

RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Vice Mayor
SECONDER:Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
LEO ZUBER, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk

1.3.C
Packet Pg. 95

1.3.C.a
Packet Pg. 96
Attachment: Maple Avenue Abandonment - Exhibit C (24-11 : Abandonment - Maple Avenue Bulb Out)

1.3.C.a
Packet Pg. 97
Attachment: Maple Avenue Abandonment - Exhibit C (24-11 : Abandonment - Maple Avenue Bulb Out)

1.3.C.a
Packet Pg. 98
Attachment: Maple Avenue Abandonment - Exhibit C (24-11 : Abandonment - Maple Avenue Bulb Out) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Jane Kilgore, Deputy City Clerk
Date: 05/14/2024
Subject: Destruction of Files - Administrative
RECOMMENDED ACTION: This resolution authorizes the destruction of certain financial records, documents, instruments, books and papers, in accordance with the California Government Code.

Attachments:

1. Records for Destruction

1.3.D
Packet Pg. 99
RESOLUTION NO. 24-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIPON AUTHORIZING DESTRUCTION OF CERTAIN

FINANCIAL RECORDS, DOCUMENTS, INSTRUMENTS,

BOOKS, AND PAPERS
WHEREAS, Section 34090 of the Government Code of the State of California provides that with the approval of the legislative body by resolution, and with the written consent of the City Attorney, the head of a city department may destroy any city record, document, instrument, book, or paper under his/her charge, without making a copy thereof, after the same is no longer required; and
WHEREAS, the City of Ripon desires that no record shall be destroyed or otherwise disposed of by any department of the City unless it is deemed that the record has no further administrative, legal, or fiscal value, and that the City Clerk has deemed that the record is inappropriate for preservation in the City archives; and WHEREAS, the City of Ripon is desirous of destroying certain records that have outlived their usefulness to the City from a legal, fiscal, operational, and administrative standpoint; and WHEREAS, these certain records hold no historical value to the City of Ripon; and WHEREAS, these certain records have been identified for destruction pursuant to the City of Ripon Records Retention Schedule adopted on June 1, 2004; and WHEREAS, the City Attorney has approved in writing and has consented to the destruction of certain records, as shown on Exhibit A attached hereto and made a part hereof.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ripon authorizes the destruction of certain records selected by the Deputy City Clerk, with written consent of each department head, and with the written consent of the City Attorney, certifying that these records have outlived their usefulness to the City from a legal, fiscal, operational, administrative, or historical standpoint within the guidelines of the California Government Code, Section 34090, for Destruction of Records.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of May, 2024, by the following vote:

1.3.D
Packet Pg. 100
RESULT: ADOPTED AS AMENDED BY CONSENT VOTE [UNANIMOUS]
MOVER: Daniel de Graaf, Vice Mayor
SECONDER:Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
LEO ZUBER, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk

1.3.D
Packet Pg. 101
FY 2012/2013

ACCOUNTING FILES
Projected Destruction Date: 1/24
Destruction Date:

Requested By: Anthony Baciocco
Box 1
Cash Receipts 7/12 to 12/12
Box 2
Cash Receipts 1/13 to 6/13
Box 3
General Ledger Journals 7/12 to 12/12
Box 4
General Ledger Journals 1/13 to 6/13
General Ledger Year End Reports
Journal Entries
Treasurer's Reports
Box 5
Accounts Payable Reports
Accounts Receivable Reports
Business License Reports
County/Misc./State Income
Returned Checks
1098's & 1099's (2013)
Box 6
Bank Statements
Booking Fees
Daily Bus Logs
Parking Citations
Box 7
Utility Billing Reports
Scanned Files
Data Ticket Reports
Fidelity
Monthly Financials
Retirement Account Information
*Above list also includes any like files prior to FY 2012/2013 that have not previously been destroyed.

Exhibit A

1.3.D.a
Packet Pg. 102 Attachment: Records for Destruction (24-12 : Destruction of Files - Administrative) FY 2015/2016

ACCOUNTING FILES
Projected Destruction Date: 1/24
Destruction Date:

Requested By: Anthony Baciocco
Box 8
Accounts Payable A - E
Box 9
Accounts Payable F - M
Box 10
Accounts Payable N - R
Box 11
Accounts Payable S - T
Box 12
Accounts Payable U - Z
Exhibit A

1.3.D.a
Packet Pg. 103 Attachment: Records for Destruction (24-12 : Destruction of Files - Administrative) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 05/14/2024
Subject: Lease for copiers and printers
RECOMMENDED ACTION:

Approve and authorize the Mayor to sign a five-year lease with CalTronics Business Systems for seven multi-function machines and maintenance of our current printers.

BACKGROUND:

We are currently in a five-year lease with Lucas Business Systems that ended in January 2024.

We are continuing to use the equipment on a month-to-month basis. These machines have performed well during the lease period, but we are looking to obtain a new five-year lease and therefore requested proposal from vendors. On the proposals that we received, I did a financial analysis and Hunter Crosby did an IT equipment analysis of the machines that were included in the proposals. The financial analysis based on our average usage for the five proposals we received is summarized below:

Company Proposal Machine brand
CalTronics
Lucas Business Systems
$1,343/month
$1,355/month
Konica Minolta
Xerox
Smile $1,383/month Sharp
CA Reding $1,386/month Ricoh
Alpha Numeric $2,013/month Ricoh
In Hunter’s analysis of the IT equipment proposals, Konica Minolta was ranked as one of the top machines for our consideration.

Based on both of our analysis, I would recommend that we move forward with CalTronics Business Systems for a five-year lease
FISCAL IMPACT:

Currently we pay an average of $1,454 per month for the lease and maintenance of our

1.4.A
Packet Pg. 104
equipment. The new lease with CalTronics Business Systems should have no material fiscal impact on our budget.

1.4.A
Packet Pg. 105
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 05/14/2024
Subject: Claim - Villalobos
RECOMMENDED ACTION:

The City’s claim adjustor has investigated the submitted claim and is recommending the City Council accept the claim.

BACKGROUND:

Individuals who believe a municipality such as the City of Ripon is responsible for a loss that they have experienced may file a claim with that municipality. The City Clerk is responsible to process any claim received in a manner that is consistent with the Government Code. The following summarizes how a typical claim is processed:

1. City Clerk reviews the claim to determine if the claim submitted is complete. If it is found to be complete, the claim is forwarded to the City’s claims adjustor for processing. If the claim is determined not to be complete, the City Clerk returns to the individual as incomplete.

2. The City of Ripon is a member of the Central San Joaquin Valley Risk Management Association (CSJVRMA), which consists of 54 cities in the Central Valley that selfinsure liability losses through a pool. The CSJVRMA claims adjustor reviews all liability claims for the facts of the incident including videos, police report, interviews all individuals involved in the incident, etc. The adjustor will also review applicable local, state and federal laws to determine the City’s liability in the incident.

3. If the claims adjustor finds the City is responsible for the damages filed in the claim, he or she will submit those findings to the City Clerk for processing. If the amount of damages is less than $5,000, the City Administrator has the authority to approve the payment of the damage. If the amount of damages is greater than $5,000, the City Clerk will place on the City Council agenda for approval to pay the claim.

1.4.B
Packet Pg. 106

4. If the claims adjustor finds the City is not responsible for the damages filed in the claim, he or she will submit those findings to the City Clerk and recommend the City Council reject the claim.

5. If the claim is rejected by the City Council, the City Clerk sends a “notice of rejection” to the claimant, which advises the claimant they have six months to file a court action.

6. After the claimant has been paid or 6 months has passed since the rejection, the City’s claim adjuster issues a “closing report” to staff and staff closes the claim and files it.

DISCUSSION/ANALYSIS:

Joseph Villalobos submitted a claim to the City of Ripon on February 6, 2024 for the damage done to his vehicle and the cost of an ambulance when he was involved in an accident with one of our City vehicles. The amount of his claim was $12,131.29 for property damage ($7,000), ambulance cost ($3,931.29), and lost wages ($1,200).

The CSJVRMA claims adjustor has reviewed the claim submitted and the Ripon Police Department report from that incident including photos of the scene and found that liability is adverse to the City. He also found that the vehicle is a complete loss, so an appraiser was used to calculate the value of the vehicle ($3,596.56). The adjuster continues to work with the claimant for documentation to support his time off work and actual amounts paid for the ambulance, since it was covered by insurance and the amount billed appears excessive. Staff is recommending the City Council accept the claim in an amount not to exceed $13,000. This will allow the claims adjustor to release reimbursement for the vehicle, while obtaining the necessary documentation in order to fully settle the claim within the authorized limit.

Accordingly, it is the claims adjustor’s recommendation that this matter be submitted to the City Council for the claim to be accepted within the stipulations set forth in this staff report.

1.4.B
Packet Pg. 107
City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 05/14/2024
Subject: BaseCamp Environment Inc. Amendment No. 1 - Arc Way RECOMMENDATION:

Approve and authorize the Mayor to sign Amendment No. 1 to the Professional Services Agreement with BaseCamp Environmental, Inc. to provide a traffic/circulation analysis in order to process the necessary CEQA document for the Arc Way Development Project in the not to exceed amount of $14,340 (funding source: Arc Way Development Reimbursement Account).

BACKGROUND:

On June 6, 2023 the City of Ripon received an application from Sukhdev Singh for a proposed convenience store, fueling station and retail commercial development project to be located at the corner of Frontage Road and Arc Way (769 Frontage Road). At the December 12, 2023 City Council Meeting the City Council approved a reimbursement agreement between the City of Ripon and Mr. Singh for the processing of their application.

In order to cover CEQA compliance and traffic analysis for the project staff reached out to BaseCamp Environmental for a proposal to cover the needed work. At the January 9, 2024 City Council Meeting the City Council approved the Professional Services Agreement with BaseCamp Environmental, Inc. to prepare CEQA compliance documents in the amount of $30,390.

DISCUSSION:

Basecamp Environmental reached out to staff to increase the original budget by $14,340 to provide a traffic/circulation analysis (not included in the original scope) as part of the CEQA analysis for the project. Staff reached out to the developer and they agreed to the increase in cost and deposited the necessary funds into their reimbursement account.

1.4.C
Packet Pg. 108

FISCAL IMPACT
The cost to complete the additional work is for a not-to exceed amount of $14,340, which will bring the total project amount to $44,730. The expense of this work will be funded by the Arc Way Development Project reimbursement account.

Attachments:

1. BaseCamp Environmental - Amendment No. 1

1.4.C
Packet Pg. 109
Professional Services Agreement - Page 1 of 1
Arc Way Development Project
BaseCamp Environmental, Inc.

AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF RIPON AND
BASECAMP ENVIRONMENTAL, INC.

This Amendment to the Professional Services Agreement dated January 9, 2024(“Amendment”) is made and entered into on, May 14, 2024 (the “Effective Date”) between the City of Ripon, a California municipal corporation (“City”) and BaseCamp Environmental, Inc. (“Consultant”), (together sometimes referred to as the “Parties”).

Section 1. SERVICES. In accordance with the terms and conditions set forth in this Agreement, Consultant agrees to perform all services described in the Consultant’s Scope of Services attached hereto as Exhibit A. In the event of a conflict in or inconsistency between the terms of this Agreement and said scope of services, this Agreement shall prevail.

1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Consultant completes the work described in said scope of work, or no later than two (2) years from the date this Agreement was signed by City, whichever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein. Notwithstanding the foregoing,

1.2 Standard of Performance. Consultant shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.

Section 2. COMPENSATION.

City hereby agrees to pay Consultant an amount NOT TO EXCEED Fourteen Thousand Three Hundred and Forty Dollars ($14,340) for all work described within the Cost Proposal set forth in Exhibit A and made a part of this Agreement.

REMAINING TERMS AND CONDITIONS NOT AFFECTED. Unless expressly amended herein, the remaining terms and conditions of the Professional Services Agreement dated January 9, 2024, shall remain in full force and effect.

The Parties have executed this Agreement as of the date signed by the City.

CITY OF RIPON CONSULTANT
Leo Zuber, Mayor Charlie Simpson, Principal

1.4.C.a
Packet Pg. 110 Attachment: BaseCamp Environmental - Amendment No. 1 (4252 : BaseCamp Environment Inc. Amendment No. 1 - Arc Way) 4/12/24

PROPOSED COSTS, REVISED

RIPON ARC ROAD PROJECT

CEQA DOCUMENTATION
TOTAL

LABOR HOURS COST
Initial Study / Negative Declaration)
Initiation, Meetings, Project Management 10 $1,930.00
Prepare Administrative Draft IS/MND 71 $12,110.00
Revise, Prepare Public Review Draft IS/MND 17 $2,745.00 Public Review, Distribution, Notices 13 $1,885.00
Final Documents, Response to Comments 12 $2,000.00
Mitigation Monitoring/Reporting Program8 $1,320.00
Public Meeting Attendance4 $900.00
TOTAL LABOR 135 $22,890.00

EXPENSES
Mileage $150.00
In-House Copies $50.00
Miscellaneous (Cost+10%) $100.00
Subcontractors, Jonathan Flecker (at cost) $21,540.00
TOTAL EXPENSES $21,840.00
TOTAL PROPOSED COST $44,730.00

1.4.C.a
Packet Pg. 111 Attachment: BaseCamp Environmental - Amendment No. 1 (4252 : BaseCamp Environment Inc. Amendment No. 1 - Arc Way) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 05/14/2024
Subject: Fire Suppression Assessment Change Order 2
RECOMMENDED ACTION:

Approve Change Order No. 2 for additional services to support the Fire District’s efforts of evaluating a Proposition 218 process to increase operating revenue in the not to exceed amount of $16,500, which is to be split between the City of Ripon and Ripon Consolidated Fire District (funding source: General Fund).

BACKGROUND:

The City of Ripon residents and businesses are served by a number of important entities, including the Ripon Consolidated Fire District. The Fire District has communicated concerns regarding their fiscal challenges of staffing Station 3 and continuing ambulance service within its’ service boundary, which includes the City of Ripon.

The members of the Ripon City Council and Ripon Consolidated Fire District Two-by-Two Committee met multiple times to discuss how best the City of Ripon can support the Fire District to ensure they are able to continue to provide the high level of service the residents and businesses of Ripon have appreciated for so many years.

At the October 12, 2021 City Council meeting, the City Council approved the Memorandum of Understanding between the City of Ripon and the Ripon Consolidated Fire District that defined the roles and responsibilities of each entity through the Fire District’s evaluation of moving forward with a Proposition 218 process to increase operating revenue. Additionally, Council approved a professional services agreement with Harris & Associates to provide the following services to support the Fire District through this process:
 Evaluate the feasibility of adopting a fire suppression assessment  Development of public outreach strategy using Lucy & Company  Prepare Engineer’s Report to support the Proposition 218 study

1.4.D
Packet Pg. 112
Harris & Associates along with their public outreach sub-consultant Lucy & Company have completed the first two elements of the initial scope of work summarized above. The results of this work were presented to the Two-by-Two Committee along with the following recommendations:
 Fire District to complete a staffing analysis as a separate report or amend the Fire District strategic plan to include the staffing analysis.
 Fire District to conduct community presentations and stakeholder outreach to review the staffing analysis and receive input.
 Conduct a survey to obtain data regarding community opinions of staffing levels and associated costs that are supported by the community.

At the December 13, 2022 City Council meeting, the City Council approved Change Order No. 1 in the not to exceed amount of $27,820 to support the Fire District in their efforts of initiating these recommendations.

DISCUSSION:

The project was originally started in October 2021. At that time, Harris & Associates created a parcel database using San Joaquin County parcel information and used that database to calculate the assessment for the various land use types within the Ripon Consolidated Fire District service area. After this database was created, there was a delay in the project to complete the public outreach efforts. By the time the public outreach phase was complete and the Engineer’s Report was to be finalized, the database needed to be updated to include current parcel data.

Additionally, Harris & Associates participated in meetings supporting the public outreach efforts that were not included in the original scope of work.

Harris has requested an amendment of their fees to cover the additional work that was required due to the project schedule delays and additional meetings.

FISCAL IMPACT:

Based on the Memorandum of Understanding, the City of Ripon would be responsible for funding $8,250 of Change Order No. 2. Below is a summary of the overall cost to date:

Fee City of Ripon Share Fire District
Share
Original Scope (10/12/21) $118,080 $59,040 $59,040
Change Order No. 1 (12/13/22) $27,820 $13,910 $13,910
Change Order No. 2 $16,500 $8,250 $8,250
Total $162,400 $81,200 $81,200
The City of Ripon’s share of the expenses will be paid through the City’s General Fund.

Attachments:

1. Ripon Amendment Request - Revised

1.4.D
Packet Pg. 113
101 Progress, Suite 250, Irvine, CA 92618  p: 949.655.3900  f: 866.785.0180  www.WeAreHarris.com April 3, 2024
Kevin Werner, PE
City of Ripon
City Administrator/City Engineer
259 N. Wilma Avenue
Ripon, CA 95366
AMENDMENT REQUEST: FIRE SUPPRESSION DISTRICT FORMATION
Dear Kevin,
Based on our conversation, concerning the Ripon Fire Suppression District Formation project, we are requesting an amendment to our fees to cover additional work that was required due to the delay in the project requiring a rework of much of the information. A summary of the request and the amount of the request are shown below.

The reason for our request is largely due to project delays that required additional staff time at increased hourly rates, that had not been anticipated in our original budget. The project was originally started in October 2021. At that time, Harris had drafted the methodology and Engineer’s Report, and had applied the methodology to the assessable parcels. There was an 18-month delay following this, during which time extensive public outreach efforts occurred. When the project was restarted, it was necessary to revisit and update the work that had already been completed before we could issue the preliminary Engineer’s Report. These updates included the following:
• Update the parcel database.
• Review parcel discrepancies identified when comparing the existing fire fee data and the data used for the new fire assessment. This included verification of land uses and building sizes. • Review and update the assessment methodology with new data. • Review and update the general vs. special benefit analysis. • Incorporate updated budget figures into the assessment model for multiple revised budgets provided by the fire district.
• Attend additional coordination meetings and calls due to the extension of the project. • Revise Engineer’s Report to incorporate revised information.

In addition to the above, our original agreement with the City of Ripon for this project, dated October 12, 2021, expired on October 12, 2023. Our hourly rate schedule that the original budget was based on have since increased as the result of inflation. We are including a small adjustment of $500 for this increase in our amendment request for finishing phase

4. Although we are requesting an amendment of $16,500, as shown below, our total over-budget amount exceeds $35,000.

As a result, Harris is absorbing the remaining amount.

1.4.D.a
Packet Pg. 114 Attachment: Ripon Amendment Request - Revised (4205 : Fire Suppression Assessment Change Order 2) 2 Per the above, we are requesting the following amendment to our fee.

Phase 1 Evaluate Adoption of Fire Suppression Assessment $8,500 Phase 3 Prepare Engineer’s Report $7,500
Phase 4 - Printing and Mailing of Property Owner Notice and Ballot* $500 Total Budget Amendment $16,500
*Does not include postage or out of pocket costs for printing, these are to be paid by City/Fire District directly.

This amendment will bring the total project budget to $162,436, as shown below.

Budget Update Sub-Consultant Fees Harris Fees
Original Budget $74,365 $43,715
Amendment No. 1 $14,000 $13,820
Amendment No. 2 -- $16,500
Subtotal Project Budget $88,365 $74,071
Total Project Budget $162,436
We appreciate and look forward to the opportunity to continue working with the City of Ripon and the Ripon Fire Protection District. Please feel free to contact us if you have any questions.

Sincerely,
Harris & Associates, Inc.

Rick Clark
Project Manager, Municipal + District Finance
(949) 536-2526  [email protected]
cc: Dennis Bitters, Fire Chief
Ripon Fire Suppression District
Donna Segura
Director, Municipal + District Finance
(949) 536-2512  [email protected]

BUDGET AMENDMENT

1.4.D.a
Packet Pg. 115 Attachment: Ripon Amendment Request - Revised (4205 : Fire Suppression Assessment Change Order 2) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: James Pease, Public Works Director
Date: 05/14/2024
Subject: Fleet Maintenance Facility Change Order 11
RECOMMENDED ACTION:

Approve Change Order No. 11 for installation of a gas conduit to wash equipment, electrical rework, installation of HVAC condensate lines, and installation of a backflow device, in the not to exceed amount of $93,574.00 (funding sources: Corp Yard AB1600 Fund, Enterprise Capital Funds, and General Capital Fund).

BACKGROUND:

The Fleet Maintenance Facility Project was awarded to Diede Construction, Inc. at the December 13, 2022 City Council meeting for an amount of $11,156,000. The Fleet Maintenance Facility Project will involve the construction of a 12,500 square foot maintenance building and parking lot.

At the March 14, 2023 City Council meeting, Council approved Change Order No. 1 in the not to exceed amount of $288,622 for raising the elevation of the existing berm at the Wastewater Treatment Plant disposal ponds in order to provide additional storage capacity.

At the June 13, 2023 City Council meeting, Council approved Change Order No. 2 in the not to exceed amount of $1,466 for additional survey staking.

At the July 26, 2023 City Council meeting, Council approved Change Order No. 3 in the not to exceed amount of $132,150 for electrical revisions and revisions to accommodate SSJID, MID, and Fire Department requirements.

At the August 8, 2023 City Council meeting, Council approved Change Order No. 4 in the not to exceed amount of $4,889 for countertop leg panels, additional concrete for sidewalk, and filling an underground concrete pipe.

1.4.E
Packet Pg. 116
At the September 12, 2023 City Council meeting, Council approved Change Order No. 5 in the not to exceed amount of $62,905 for various contract changes related to unforeseen field conditions, electrical design changes, and new Modesto Irrigation District (MID) requirements.

At the November 14, 2023 City Council meeting, Council approved Change Order No. 6 in the not to exceed amount of $10,424 for an additional structural column, addition of power to electric trap primers, modifying existing storm drain manhole elevation, and piping credit.

At the December 12, 2023 City Council meeting, Council approved Change Order No. 7 in the not to exceed amount of $26,385 for additional grading and paving, restroom wall tile changes, fixture credit, and doorframe and hardware changes.

At the February 13, 2024 City Council meeting, Council approved Change Order No. 8 in the not to exceed amount of $11,920 for flagpole modifications, electric vehicle charging station conduit, and a credit for the removal of skylights from the contract.

At the March 12, 2024 City Council meeting, Council approved Change Order No. 9 in the not to exceed amount of $9,940 for electrical additions to power flush valves and a credit for omitted landscaping and an error on Change Order No. 8.

At the April 9, 2024 City Council meeting, Council approved Change Order No. 10 in the not to exceed amount of $70,966.50 for installation of gas and communication conduits across Doak Boulevard.

DISCUSSION:

The Fleet Maintenance Facility Project has the following contract changes:

Gas Conduit and Backflow Device for Equipment Wash Building: The gas line conduit and water backflow device serving the equipment wash building was not indicated on the original contract drawings. In order to serve the proposed new equipment, the conduit and backflow device will need to be installed. The additional cost related to this change is $54,622.

Electrical/Equipment and HVAC Condensate Lines: Adjustments were made to the locations of certain equipment inside the facility to avoid conflicts and provide a more practical working space. Changes to the electrical connection locations were necessary to facilitate the modifications and an HVAC condensate line not shown on the original contract drawings was added. The additional cost related to these changes is $38,952.

The additional work is to be billed at a cost not to exceed $93,574.00.

FISCAL IMPACT:

The attached Change Order No. 11 is in the amount of $93,574.00 and will be allocated to the Corp Yard AB1600 Fund (47.0%), Water, Sewer and Storm Enterprise Capital Funds (15.8%) and General Capital Fund (37.2%). The amended construction contract price is shown in Table 1.

1.4.E
Packet Pg. 117
Table 1 – Current Contract Price
Amount
Original Contract Price $ 11,156,000
Change Orders (1-11) $ 713,241.50
Current Contract Price $ 11,869,241.50
On December 13, 2022, City Council approved the total cost of the Fleet Maintenance Facility Project which included $1,115,600 for construction contingency. Change Order No. 1 did not utilize the project contingency because the work was performed at the Wastewater Treatment Plant disposal ponds. The total remaining contingency after subtracting Change Orders No. 2 through 11 is $690,980.50.

Attachments:

1. CCO 11

1.4.E
Packet Pg. 118

CITY OF RIPON

PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 11 DATE: 5/14/2024
PROJECT: Fleet Maintenance Facility Project SHEET 1 OF 1 SHEETS TO: Diede Construction, Inc.

NOTE: This change order is not effective until approved by the CITY ENGINEER.

Description Cost
Addition of the following items:

Gas Conduit for wash equiptment PC #114 $52,816.00
Electrical Rework PC #123 $34,714.00
Install HVAC condensate Lines PC #133 $4,238.00
Provide and Install backflow PC #144 $1,806.00
Total: $93,574.00
Not to Exceed Cost: Increase
Approval Recommended: Date:

Approved: Date:

Accepted, Date _____________________ Contractor
By ___________________________________ Title
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account.

Unless otherwise stated, rates for rental equipment cover only such time as equipment is actually used and no allowance will be made for idle time.

You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract.

Change requested by the Engineer.

If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified.

All work shall be in accordance with City Standards.

Approval Chief
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above.
$93,574.00
Approval Senior
By reason of this order the time of completion will be adjusted as follows: Additional 0 Calendar Day

1.4.E.a
Packet Pg. 119 Attachment: CCO 11 (4224 : Fleet Maintenance Facility Change Order 11) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Ken Zuidervaart, Planning Director
Date: 05/14/2024
Subject: Assignment and Assumption Agreement - Meadowood RECOMMENDED ACTION:

Consent to the Assignment and Assumption Agreement allowing Lennar Homes of California, LLC to purchase the project and land from Dasco Greenwood, LLC located on the west side of Fulton Avenue between Arc Way and W. Colony Road and authorize the Mayor to sign the acknowledgement and acceptance by the City.

DISCUSSION/ANALYSIS:

The Meadowood development project was initially approved on February 13, 2018 and a Development Agreement was entered into between the City of Ripon and Meadowood Ripon, LLC. The development project is located between Fulton Avenue and Goodwin Drive about halfway between Colony Road and Arc Way. The project is a medium density single family home development project containing eighty-eight (88) homes.

Previously on February 2, 2022 the City received a request to assign the Development Agreement to Dasco Greenwood, LLC. As such, the City Council approved an assignment and assumption to that buyer at the March 8, 2022 City Council meeting.

On February 13, 2024 Staff received another request from Mid-Valley Engineering (MVE) to allow assignment and assumption of the Meadowood Development Agreement to Lennar Homes of California, LLC (a home builder). The attached assignment and assumption agreement allows for this transaction.

Attachments:

1. Assignment and Assumption of DA - Dasco Development to Lennar Homes

2. Request to Assign Meadowood DA_02.13.2024

1.4.F
Packet Pg. 120
1 RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

City of Ripon
259 N. Wilma Avenue
Ripon, California 95366

ASSIGNMENT AND

ASSUMPTION OF DEVELOPMENT AGREEMENT
This Assignment and Assumption of Development Agreement (the “Assignment”) is made and entered into this ___ day of _______________, 2024 (“Agreement Date”), by and between Dasco Greenwood, LLC, a California Limited Liability Company (“Assignor”) and Lennar Homes of California, LLC, a California liability company (“Assignee”) with reference to the following facts:

A. The City of Ripon (“City”), and Assignor are parties to that certain Development Agreement for the development of real property (the “Subject Property”), dated as of February 13, 2018 and which was recorded on July 3, 2018, as Instrument No. 2018-074286, Official Records of San Joaquin County, California, as amended by that certain First Amendment to Development Agreement dated as of December 13, 2022 and which was recorded January 30, 2023, as Instrument No. 2023-007264 (as so amended, the “Development Agreement”);
B. Assignor is currently the successor to the original “Owner” and the “Developer” as each such term is defined in the Development Agreement;
C. Assignor’s affiliate, Dasco Meadowood, LLC, a California limited liability company, and Assignee are parties to that certain Agreement for Purchase and Sale of Real Property and Escrow Instructions, dated February 9, 2024 (the “Purchase Agreement”), whereby Assignor has agreed to sell to Assignee, and Assignee has agreed to purchase from Assignor, the Subject Property subject to the terms and conditions set forth in the Purchase Agreement. Pursuant to the Purchase Agreement, Assignor intends to assign, and Assignee intends to assume, all of Assignor’s rights, duties and obligations under the Development Agreement.

D. Section 10 of the Development Agreement provides for, after at least thirty (30) days prior notice, the assignment by Assignor of all or any portion of Assignor’s interests, rights, or obligations in the Development Agreement to third parties upon approval by the City, such approval not to be unreasonably withheld; and
E. In accordance with the terms of the Development Agreement, Assignor has provided to the City, at least thirty (30) days prior notice and a written request for consent to assignment of its obligations under the Development Agreement to Assignee, a copy of which is attached hereto as “Exhibit 1,” and the City Council has received such testimony and other information as it deems appropriate and as is deemed appropriate by the City Attorney for the purpose of determining that Assignee is a qualified applicant for purposes of the foregoing terms of the Development Agreement. This Assignment is intended to meet the requirements of the Development Agreement as an Assignment and Assumption Agreement, and is executed with the consent of the City as contemplated in the Development Agreement.

NOW, THEREFORE, in consideration of the covenants and agreements of the Parties as set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Parties agree as follows:

1.4.F.a
Packet Pg. 121 Attachment: Assignment and Assumption of DA - Dasco Development to Lennar Homes (4176 : Assignment and Assumption Agreement - 2 1. Incorporation of Recitals. The foregoing Recitals are true and are incorporated herein by this reference as though set forth in full.

2. Assignment. As of the Effective Date (as defined below), Assignor hereby assigns and delegates to Assignee all of its interest in all rights, obligations and duties of Assignor under the Development Agreement, including all exhibits thereto.

3. Assumption. As of the Effective Date, Assignee hereby accepts the foregoing assignment and delegation and agrees to perform the obligations of Assignor under the Development Agreement arising from or after the Effective Date. Assignee represents and warrants that it has carefully reviewed the Project and the Development Agreement and other Project approvals and acknowledges and agrees that the Project is subject to the terms and conditions thereof.

4. Effective Date. The foregoing assignment and delegation and assumption, and the City’s consent hereto, shall take effect and be binding upon Assignee upon the later to occur of: (i) the transfer of the Subject Property from Assignor to Assignee, which shall be the date of recordation of the grant deed conveying fee title to the Subject Property to Assignee, and (ii) the approval by the City Council of this Agreement as evidenced by the City’s execution of the Acknowledgement and Acceptance attached to this Agreement (“Effective Date”).

5. Condition. Assignee represents and warrants that it has reviewed and is familiar with the terms and conditions of the Development Agreement, and for the benefit and reliance of City, that it acknowledges that the obligations, rights and duties are as set forth in the Development Agreement, and that the duties of the Developer thereunder and the duties of Assignee hereunder, as between Assignee and the City, shall be without reference to any underlying agreements or understandings that may exist between Assignee and Assignor or other party with respect to the subject matter hereof, and that the City is not a party to such other agreements.

6. Payment of Costs. As a condition of, and prior to approval of this Assignment by the Ripon City Council, Assignee shall reimburse City’s reasonable costs, including staff time and attorneys’ fees in connection with the preparation of this Assignment in the agreed amount of TWO THOUSAND Dollars ($2,000). Assignee shall also pay all recording costs of the City in connection with the recording of this Assignment.
[Signatures on Following Page]

1.4.F.a
Packet Pg. 122 Attachment: Assignment and Assumption of DA - Dasco Development to Lennar Homes (4176 : Assignment and Assumption Agreement - 3 IN WITNESS WHEREOF, the undersigned have executed this Assignment the date and year first above set forth.
“ASSIGNOR”
DASCO GREENWOOD, LLC.
a California Limited Liability Company
Dated: _____________________ By: DeLaMARE FAMILY INVESTMENTS NO. 1, L.P., a California limited partnership
Its: Manager
By: KCD, INC., a California corporation,
Its: General Partner
By: _______________________________________

PHILLIP KIRK DELAMARE
Its: President
“ASSIGNEE”
LENNAR HOMES OF CALIFORNIA, LLC.,
a California limited liability company
Dated: _____________________ By: ______________________________________ Name: ___________________________________
Its: ______________________________________

1.4.F.a
Packet Pg. 123 Attachment: Assignment and Assumption of DA - Dasco Development to Lennar Homes (4176 : Assignment and Assumption Agreement - 4 ACKNOWLEDGMENT AND ACCEPTANCE BY CITY
The City of Ripon, California, hereby executes this acknowledgment and acceptance certificate, not as a party to the Assignment and Assumption Agreement, but for the purpose of acknowledging the terms thereof, and confirming that the City Council of City has consented to the assignments set forth herein and that the City Attorney of City has approved the Assignment as to form in accordance with the Development Agreement referred to above.

By execution of this Acknowledgement and Acceptance, City certifies that the Development Agreement is presently in full force and effect. To the best knowledge of City, Assignor is not in default of any of its obligations under the Development Agreement. Except as stated in the foregoing Assignment and Assumption of Development Agreement, the Development Agreement has not been amended, modified or supplemented in any way.

The undersigned is duly authorized to sign, acknowledge and deliver this Acknowledgement and Acceptance on behalf of the City, and no other signatures are required or necessary in connection with the execution and validity of this Acknowledgement and Acceptance.

CITYOF RIPON
a California Municipal Corporation
By: ______________________________
Leo Zuber, Mayor
Dated: ____________________, 2024
ATTEST: CLERK OF THE CITY COUNCIL
By: ________________________________
Lisa Roos, City Clerk
Dated: ____________________, 2024
APPROVED AS TO FORM: CITY ATTORNEY
By: ________________________________
Thomas H. Terpstra
Dated: ____________________, 2024

1.4.F.a
Packet Pg. 124 Attachment: Assignment and Assumption of DA - Dasco Development to Lennar Homes (4176 : Assignment and Assumption Agreement - 5 Exhibit 1

1.4.F.a
Packet Pg. 125 Attachment: Assignment and Assumption of DA - Dasco Development to Lennar Homes (4176 : Assignment and Assumption Agreement -

1.4.F.b
Packet Pg. 126
Attachment: Request to Assign Meadowood DA_02.13.2024 (4176 : Assignment and Assumption Agreement - Meadowood) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 05/14/2024
Subject: Audit Engagement Letters
RECOMMENDED ACTION:

Approve and authorize the Mayor and City Administrator to sign the engagement letters with Price Paige & Company to perform the annual audits of the City of Ripon Financial Statements and the Money Purchase Thrift Pension Plan for the fiscal year ending June 30, 2024 in the amount of $55,523.00 (funding sources: General, Water, Garbage, Sewer, Streets & Roads, and Transit Operating Funds).

BACKGROUND:

Price Paige & Company of Clovis, CA, has been performing the annual audits of the City of Ripon Financial Statements and the Money Purchase Thrift Pension Plan since fiscal year ended June 30, 2015. Staff has requested an engagement letter to continue to provide auditing services for the fiscal year ending June 30, 2024.

DISCUSSION:

The attached engagement letters are for the audits of the City Financial Statement, the filing of required State Controller Reports, and audit of the Money Purchase Thrift Pension Plan.

Proposed costs for fiscal year ending June 30, 2024 compared to fiscal year ending June 30, 2023 are in Table 1 below.

Table 1:

FYE 6/30/2024 FYE 6/30/2023 Percent Increase
Annual Financial Statement Audit $37,800 $37,000
State Controller’s Reports $8,220 $7,830
Money Purchase Thrift Pension Plan Audit $9,503 $9,050
Total $55,523 $53,880 3.0%

The audit expenses increased 3 percent as compared to fiscal year ending 6/30/24.

1.4.G
Packet Pg. 127
FISCAL IMPACT:

The audit will be paid for from the following funding sources:

General Operating Fund $36,023
Water Operating Fund $4,800
Garbage Operating Fund $3,000
Sewer Operating Fund $3,200
Street & Roads Operating Fund $6,900
Transit Operating Fund $1,600
Grand Total $55,523
Attachments:

1. RIPON Audit Engagement Letter-SA 2024 (Unsigned)

2. RIPON Advisory Services SCO Engagement Letter 2024 (Unsigned)

3. RIPON Pension Audit Engagement Letter 2024 (Unsigned)

1.4.G
Packet Pg. 128
April 26, 2024
Leo Zuber, Mayor
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
We are pleased to confirm our understanding of the services we are to provide for the City of Ripon, California (the City) for the year ending June 30, 2024.

Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the year ending June 30, 2024. Governmental modified cash basis financial statements provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with the governmental modified cash basis of accounting. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by the governmental modified cash basis and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements in a report combined with our auditor’s report on the financial statements.
1) Schedule of Expenditures of Federal Awards
2) Combining Fund Financial Statements
3) Additional Information on the Successor Agency Trust Fund The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with the governmental modified cash basis of accounting, and report on the fairness of the supplementary information referred

1.4.G.a
Packet Pg. 129 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists.

Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
• Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
• Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.

We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

We have identified the following significant risks of material misstatement as part of our audit planning:
• Management override of controls
• Improper revenue recognition due to fraud

1.4.G.a
Packet Pg. 130 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
Our audit of the financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.

Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.

Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with the governmental modified cash basis of accounting; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.

1.4.G.a
Packet Pg. 131 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan.

You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with the governmental modified cash basis of accounting. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with the governmental modified cash basis of accounting; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with the governmental modified cash basis of accounting; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

1.4.G.a
Packet Pg. 132 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.

Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the City in conformity with the governmental modified cash basis of accounting and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with all nonaudit services we provide and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the entity, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the entity may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of confidential client information to third-party service providers during this engagement.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel. We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.

At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings,

1.4.G.a
Packet Pg. 133 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
auditor’s reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse.

We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.

We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of Price Paige & Company and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to your cognizant agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Price Paige & Company personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of seven years after the report release date.

ShareFile is used solely as a method of exchanging information and is not intended to store the City’s information.

Upon completion of the engagement, data and other content will be removed from ShareFile in accordance with Price Paige & Company’s policy.

Fausto Hinojosa, CPA, CFE is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. To ensure that Price Paige & Company’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel.

Our fees for the City’s fiscal year ending June 30, 2024 are as follows:

Annual Financial Statement Audit $ 37,800
Single Audit Report (if required)* 6,000
Total $ 43,800
*The fee estimate for the single audit is for one major program. If there is more than one major program, there will be an additional fee of $6,000 for each program.

Our fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you before we incur the additional costs. Our fees for these services will be billed at the hourly billing rates for the individual involved, plus out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our billing rates are reviewed annually and, where appropriate, adjusted for any increases due to inflation and other factors. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred.

If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.

All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association.

Such arbitration shall be binding and final. IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN

THE EVENT OF A DISPUTE OVER FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE

1.4.G.a
Packet Pg. 134 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON

RIGHT TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the Honorable Mayor and Members of the City Council of the City of Ripon, California. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-ofmatter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.

The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.

We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please return a signed copy to us at your earliest convenience.

Very truly yours,
Fausto Hinojosa, CPA, CFE
Price Paige & Company
- - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Ripon, California.

Management Signature Title Date

Governance Signature Title Date

1.4.G.a
Packet Pg. 135 Attachment: RIPON Audit Engagement Letter-SA 2024 (Unsigned) (4228 : Audit Engagement Letters)

April 25, 2024
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
Dear Lisa:

This letter confirms the engagement of Price Paige & Company by the City of Ripon, California (the City) for professional advisory services as described below.

We will prepare the annual reports (City, Transit, Sewer, Streets and Pension) of financial transactions for the City for the year ending June 30, 2024.

All workpapers or other documents used by us during this engagement will be maintained in segregated files, and such originals and all copies will be returned to you upon the completion of our engagement.

You agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the City, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the City may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of confidential client information to third-party service providers during this engagement.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute

1.4.G.b
Packet Pg. 136 Attachment: RIPON Advisory Services SCO Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 25, 2024

2024
RIPON
information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Engagement Administration, Fees and Other
We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel. We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.

It is our policy to keep records related to this engagement for a minimum of seven years after the report release date.

ShareFile is used solely as a method of exchanging information and is not intended to store the City’s information. Upon completion of the engagement, data and other content will be removed from ShareFile in accordance with Price Paige & Company’s policy.

Our fees for the professional advisory services to assist the City for the year ending June 30, 2024 are $8,220.

Our fees are based on expected hours required to perform the service at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your advisory engagement. Our billing rates are reviewed annually and, where appropriate, adjusted for any increases due to inflation and other factors. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred. Our fee estimate is based on anticipated cooperation from your personnel and assumption that unexpected circumstances will not be encountered. If significant time is necessary, we will discuss it with you before we incur additional costs. The fees for these services will be billed at the hourly billing rate for the individual involved, plus out-of-pocket expenses.

If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.

All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. IN

AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN THE EVENT OF A DISPUTE OVER

FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE

DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

If information becomes known that would make our continued involvement in this engagement inappropriate, or parties involved change, we reserve the right to withdraw from this engagement. In addition, we will refuse to perform any requested act that we deem a violation of law, public policy, or our professional ethical standards, and may, as a result, withdraw from the engagement without penalty.

In no event will our firm be liable for incidental or consequential damages resulting from our performance on this engagement, even if we have been advised of the possibility of such damages.

Non-Solicit Clause
We value every one of our clients as well as every one of our employees. We have spent a great deal of time and resources to locate, train, and retain our employees. We respectfully request that you do not solicit our

1.4.G.b
Packet Pg. 137 Attachment: RIPON Advisory Services SCO Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 25, 2024

2024
RIPON
employees to work for you. If you do hire one of our employees within 2 years of when they last worked for Price Paige & Company, we will be due a finder’s fee equal to 50% of the annual salary they were earning as of their last day of employment. Payment will be due within 10 days of your receipt of our invoice.

If these terms are in accordance with your understanding and meet with your approval, please return a signed copy via email or regular mail at your earliest convenience. This agreement will become effective when you return the signed copy to us.

If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to describe these revisions in an addendum to this letter.

Sincerely,
Joshua Giosa, CPA
Price Paige & Company
- - - - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Ripon, California.

Management Signature Title Date

1.4.G.b
Packet Pg. 138 Attachment: RIPON Advisory Services SCO Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024
Leo Zuber, Mayor
Lisa Roos, City Clerk/Finance Director
City of Ripon
259 N. Wilma Avenue
Ripon, California 95366
We are pleased to confirm our understanding of the services we are to provide the City of Ripon for the year ending June 30, 2024.

Audit Scope and Objectives
We will audit the financial statements and the disclosures, which collectively comprise the basic financial statements of City of Ripon Money Purchase Thrift Pension Plan (the Plan) as of and for the year ending June 30, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the Plan’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Plan’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements.

Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit.

1.4.G.c
Packet Pg. 139 Attachment: RIPON Pension Audit Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements.

However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.

Our audit of the financial statements does not relieve you of your responsibilities.

Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards.

We have identified the following significant risks of material misstatement as part of our audit planning:
• Management override of controls
• Improper revenue recognition due to fraud
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Plan’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.

Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation

1.4.G.c
Packet Pg. 140 Attachment: RIPON Pension Audit Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
of the financial statements in conformity with accounting principles generally accepted in the United States of America with the oversight of those charged with governance.

Management is responsible for making drafts of financial statements, all financial records, and related information available to us; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations.

You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Other Services
We will prepare the financial statements of the Plan in conformity with accounting principles generally accepted in the United States of America based on information provided by you.

We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

You agree to assume all management responsibilities for the financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

Electronic Data Communication and Storage and Use of Third-Party Service Provider In the interest of facilitating our services to the entity, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer software applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to

1.4.G.c
Packet Pg. 141 Attachment: RIPON Pension Audit Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
the entity may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our firm employs measures designed to maintain data security.

We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional standards. We also require all of our third-party vendors to do the same.

You recognize and accept that we have no control over the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of confidential client information to third-party service providers during this engagement.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel. We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.

The audit documentation for this engagement is the property of Price Paige & Company and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to your cognizant agency or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Price Paige & Company personnel. Furthermore, upon request, we may provide copies of selected audit documentation to your cognizant agency or its designee. The cognizant agency or its designee may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of seven years after the report release date.

ShareFile is used solely as a method of exchanging information and is not intended to store the City’s information. Upon completion of the engagement, data and other content will be removed from ShareFile in accordance with Price Paige & Company’s policy.

Fausto Hinojosa, CPA, CFE is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. To ensure that Price Paige & Company’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel.

Our fee for the June 30, 2024 audit of the City of Ripon Money Purchase Pension Plan is not expected to exceed $9,503. This fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you before we incur the additional costs. Our fees for these services will be billed at the hourly billing rates for the individual involved, plus out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We will issue a monthly billing statement for the work completed in that month. Payments for services are due when rendered and interim billings may be submitted as work progresses and expenses are incurred.

1.4.G.c
Packet Pg. 142 Attachment: RIPON Pension Audit Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) April 26, 2024

2024
RIPON
If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.

All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a timely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN THE EVENT OF A DISPUTE

OVER FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE

DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.

Reporting
We will issue a written report upon completion of our audit of the City’s financial statements. Our report will be addressed to the Honorable Mayor and Members of the City Council of the City of Ripon, California.

Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement.

We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please return a signed copy to us at your earliest convenience.

Very truly yours,
Fausto Hinojosa, CPA, CFE
Price Paige & Company
- - - - -
RESPONSE:

This letter correctly sets forth the understanding of the City of Ripon Money Purchase Thrift Pension Plan.

Management Signature Title Date

Governance Signature Title Date

1.4.G.c
Packet Pg. 143 Attachment: RIPON Pension Audit Engagement Letter 2024 (Unsigned) (4228 : Audit Engagement Letters) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Lisa Roos, City Clerk & Finance Director
Date: 05/14/2024
Subject: Quarterly Investment Report Review
RECOMMENDED ACTION:

Accept the City’s quarterly investment report for the period ending March 31, 2024.

BACKGROUND:

The following report is the City’s quarterly investment report for the period ending March 31, 2024. This report summarizes:
 City’s investment policy that was adopted by the Council in 1996 and amended in 2003 and in 2023
 Average interest rate for the last 12 months
 Lists individual investments with their balances and interest rates as of the end of the period. The interest rates that are shown in the report are for the most recent 12-month period.

The City maintains money in both shorter-term daily liquidity investments, such as LAIF, and longer-term investments held at the Bank of New York. The shorter-term investments allow the City to earn interest, which is normally lower than the interest from longer-term investments, while the funds remain liquid and can quickly be transferred from time to time to cover operational costs of the City throughout the year.

In May 2023, the City added California Asset Management Program (CAMP) as a short-term investment option. Within CAMP, the City can invest in liquid funds or in term funds. Term funds have a set maturity date and interest rate, which allows the City to take advantage of higher rates on funds that are not needed as liquid funds. However, interest is not received until maturity on these Term funds.

1.4.H
Packet Pg. 144
The investments held at the Bank of New York have longer durations, as such, our goal is to normally not access the funds for liquidity purposes. It is not uncommon during federal tightening cycles for money market funds and pools similar to LAIF to have yields that surpass longer duration portfolios such as the investments held at the Bank of New York. CAMP has a shorter duration than LAIF, so in a rising interest rate market, CAMP’s returns will be higher than LAIF’s returns. However, when interest rates decrease, then LAIF and CAMP typically have lower returns than Bank of New York.

Below is a table showing the investments listed above and the interest that was earned, although may not be realized, in this quarter:

Investment Balance at 3/31/2024
Interest earned this
quarter
Estimated annual rate
of return
LAIF $378,313 $4,189 4.43%
CAMP Liquid
Funds $1,068,743 $13,929 5.21%
CAMP Term Funds
Matures 6/2024 $15,000,000 209,971 5.63%
CAMP Term Funds
Matures 3/2025 $15,000,000 $197,856 5.60%
Bank of New York
(FMV) $31,836,066 $217,855 2.74%
TOTAL $63,283,122 $643,800 4.07%
Interest generated from the various investments is allocated quarterly as revenue to the various City funds, based on each funds’ balance at that time.

Section 115 Trust
In October 2022, $1,135,396.65 was initially deposited into the City’s Section 115 Trust with PARS. In addition, the annual savings from the refinancing of the 2020 Redevelopment bond has been directed by the City Council to be deposited into the Section 115 Trust, as described below:

FY 21/22 Refinancing Savings: $157,569
FY 22/23 Refinancing Savings: $161,681
FY 23/24 Refinancing Savings: $161,805
FY 24/25 Refinancing Savings: $162,117
FY 25/26 Refinancing Savings: $136,064
Below is a table showing the return on investment of these funds:

Investment Balance at
3/31/2024
Interest earned this
quarter
Estimated annual rate
of return
Section 115 Trust $1,503,599.77 $57,356 9.95%
The fund balance of the 115 Trust can be used to pay CalPERS normal cost and/or pay down the unfunded liability, which was $6,549,253 as of the June 30, 2022 CalPERS Valuation Report.

On September 13, 2022, the City Council approved Resolution 22-39 adopting investment guidelines for this 115 Trust. These guidelines state that funds will be used when there is a

1.4.H
Packet Pg. 145
deficit in the City’s General Fund with City Council concurrence, or as directed by the City Council. This Section 115 Trust will be the first line of funding of the CalPERS liability while in a deficit situation.

Attachments:

1. Investment report for Council 03.2024

1.4.H
Packet Pg. 146
1 $378,313
2 $31,068,743
Liquid Funds Interest rate 5.48% at 03/31/24 $  1,068,743 TERM Funds $15,000,000
TERM Funds $15,000,000
3 $31,836,066
Ratings
Investments: Agency 15.22% AA+
US Corporate 27.34% A+
US Treasury 34.70% AA+
Money Market Fund 5.01% AAA
ABS 4.79% AAA
Supranational 3.41% AAA
Muni Bonds 0.84% AA‐
CMO 8.69% AA+
4 $      372,359
CSJVRMA Pool ‐ fair value
Bank of New York (book value ‐ $32,423,683)
Interest rate 2.79% at 03/31/24
U S Treasury ‐ (fair value basis 1.0)
Interest rate 4.96% at 03/31/24
Bank of Stockton
CAMP
Interest rate of 5.63% to mature 6/2024
Interest rate of 5.12% to mature 3/2025
Based upon the Treasurer’s report, the entire investment of the City of Ripon is in FULL COMPLIANCE with the 2023 City of Ripon Investment Policy and the California Government Code.

As of March 31, 2024, the City’s average interest rate for the last 12 months is 5.54%.* At the end of March 2024, City funds are held in the following investments as listed:

INVESTMENTS
State Treasurer  ‐  LAIF ‐ (fair value basis 1.0)
Interest rate 4.83% at 03/31/24

CITY OF RIPON
Investment Policy
Quarterly Report
January 01, 2024 ‐ March 31, 2024
The City of Ripon’s investment policy was adopted by Resolution 96‐63 on June 18, 1996 and  amended by Resolution 03‐68 on August 19, 2003 and by Resolution 23‐28 on June 13, 2023.  This policy provides for the legislative body of a local agency to invest all money belonging to or in the custody of the local agency in accordance with the provisions of California Government Code Sections 5922, 53601 et seq., and 53635.

This quarterly review complies with all of the elements required by California Government Code Section 53646(b).
* The City of Ripon financial information is on a cash basis, so this rate includes only interest that has been earned.  CAMP TERM Funds are not earned until maturity.

1.4.H.a
Packet Pg. 147 Attachment: Investment report for Council 03.2024 (4214 : Quarterly Investment Report Review) Investment Report
March 31, 2024

5 $              137
$              188
6 $               ‐
Total Investments $63,655,806
Lisa Roos
City Clerk/Finance Director
Interest rate 0.00% at 03/31/24
U S Bank
Redevelopment agency 2020 tax allocation bonds
This report certifies that all investment actions executed prior to this report have been made in full compliance with the City of Ripon Investment Policy.  This report also certifies that the City of Ripon will meet its expenditure obligations for the next six months as required by California Government Code Section 53646(b)(2) and (3).

Respectfully Submitted,
Lisa Roos
U S Treasury ‐ (fair value basis 1.0)
Interest rate 5.20% at 03/31/24
U S Bank
Water revenue bonds ‐ 2006
Water revenue bonds ‐ 2012
U S Treasury ‐ (fair value basis 1.0)
\\rcityfs2\users\lroos\My Documents\Investment Reports\Investment report for Council.xlsx ‐ 2024.03.31

1.4.H.a
Packet Pg. 148 Attachment: Investment report for Council 03.2024 (4214 : Quarterly Investment Report Review) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Jane Kilgore, Deputy City Clerk
Date: 05/14/2024
Subject: Proclamation - National Tennis Month
RECOMMENDED ACTION:

Proclaim May as National Tennis Month.

Attachments:

1. Tennis Proclamation

1.4.I
Packet Pg. 149

1.4.I.a
Packet Pg. 150
Attachment: Tennis Proclamation (4250 : Proclamation - National Tennis Month) City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 05/14/2024
Subject: Funding Resolution - Senate Bill (SB) 1
RECOMMENDED ACTION:

This resolution adopts a list of projects to be funded with Senate Bill 1 "The Road Repair and Accountability Act of 2017" and authorizes staff to proceed with submitting the project list to the California Transportation Commission in order to continue receiving funds from the Road Maintenance and Rehabilitation Account for Fiscal Year 2024-25.

BACKGROUND:

On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes, increases diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years. Beginning November 1, 2017, the State Controller began depositing various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). In order to be eligible for RMRA funding, statute requires cities and counties to provide basic annual RMRA project reporting to the CTC.

DISCUSSION/ANALYSIS:

In order for the City to begin receiving apportionments for any given year, a proposed project list that includes a project title, description, location, estimated schedule for start and completion and an estimated useful life of the improvement must be adopted by resolution and submitted to the CTC by July 1st of each year. The project list does not limit the flexibility the City has to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities.

There are no requested changes to the project list for FY 2024-25. The following previously proposed and adopted projects may also utilize Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Packet Pg. 151
 Ripon Safe Routes to School Improvements (Second Street)  South of Main Street Project
 River Road Overlay Project
There is no negative impact to adding or keeping eligible projects on the list; additionally, projects not included on the list may also be funded with SB1 funds as long as they are eligible within the program. Next year Staff may recommend an updated project list based on City Council’s direction of priority projects.

FISCAL IMPACT:

The City estimates receiving the full apportionment of RMRA funding for FY 2024-25 in the amount of $408,889.

Packet Pg. 152
RESOLUTION NO. 24-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIPON ADOPTING A LIST OF PROJECTS FOR FISCAL
YEAR 2024-25 FUNDED BY SENATE BILL 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Ripon are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Ripon must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s start and completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Ripon, will receive an estimated $408,889 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the City of Ripon is receiving SB 1 funding and will enable the City of Ripon to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Ripon has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City of Ripon used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City of Ripon maintain and rehabilitate streets within the City of Ripon this year and several similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City of Ripon streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
Packet Pg. 153
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Ripon, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted projects may also utilize Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues. With the relisting of these projects in the adopted fiscal year resolution, the City of Ripon is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 14th day of May, 2024, by the following vote:

Project Title Description Location
Estimated
Useful Life
Estimated
Start
Estimated
Completion
Ripon Safe Routes
to School
Improvements
(Second Street)
Construct Class II and
Class III bikeways, 9
curb extensions and 18
improved crossings, and
install one flashing
beacon.

In Ripon along
Second St. from S
Wilma Ave. to S
Stockton Ave., N
Acacia Ave. from
Hwy 99 to Doak
Blvd, Prospect
Ave. from Frontage
Rd. to Ripona Ave.,
and the full length
of Ripona Ave.
15 Years 07/25 11/25
South of Main
Street Project
(Previously known
as the Madsen
Resurface Project)
Includes an asphalt
overlay, a Micro-slurry,
an asphalt rubber cape
seal, ADA Domes,
isolated dig outs and
striping.

Main St, Jack Tone
Rd, Vera Ave. and
Doak Blvd.
15 Years 05/24 09/24
River Road
Overlay Project
Includes an asphalt
overlay, isolated dig outs
and striping.

River Rd. from
Jack Tone Rd. to N.

Ripon Rd.
15 Years 07/25 11/25
Packet Pg. 154
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Gary Barton, Council Member
SECONDER:Michael Restuccia, Council Member
AYES: Zuber, de Graaf, Barton, Uecker, Restuccia

THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
LEO ZUBER, Mayor
ATTEST:

By: ___________________________
LISA ROOS, City Clerk
Packet Pg. 155