City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 06/11/2024
Subject: Adams Ashby Group, Inc.
RECOMMENDED ACTION:
Approve and authorize the Mayor to sign the Professional Services Agreement with Adams Ashby Group, Inc. to provide labor compliance consulting services for the Senior Center Rehabilitation Project in the not to exceed amount of $10,500 (funding source: Parks & Recreation General Capital Fund).
BACKGROUND:
The City is planning to begin advertising for construction bids in July 2024 for the Senior Center Rehabilitation Project. This project is funded with federal Community Development Block Grant (CDBG) Funds; therefore, requires the City of Ripon to administer, monitor and enforce all federal and state Labor Compliance regulations.
DISCUSSION/ANALYSIS:
To support City staff in adhering to the extensive labor compliance required for the Senior Center Rehabilitation Project, staff has requested a scope and fee from Adams Ashby Group, Inc. to provide on-call labor compliance services, as described below:
General Project Tasks
o Review Bid Documents to ensure federal language and wage rates are included. o Verify Contractor and Subcontractor eligibility.
o Review Wage Classifications.
o Communicate and coordinate with General Contractor to obtain certificates and authorization documents for general and subs.
o Attend pre-construction meeting to review labor compliance requirements. o Obtain Apprenticeship Program Certifications and Registration for General Contractor and all subs.
Payroll Reviews and Statement of Compliance
o Obtain and review weekly certified payrolls.
o Obtain and maintain all required reporting documents for the funding sources. o Ensure compliance prior to payment.
o Review Construction Logs.
o Review interview data and compare to payrolls submitted. o Verify Bona Fide Fringe Benefit plans and CAC payments. o Issue Labor Compliance Report to General Contractor for any errors identified in payroll.
o Assessment and collection of restitution and other payments if required to include formalized communication and documentation.
Compliance and Reporting
Employee Interviews
The fee for these services is not to exceed $10,500 and is proposed to be paid from the Parks & Recreation Capital Fund.
Adams Ashby Group, Inc. is fully experienced with federal and state compliance implementation, prevailing wage laws, labor code enforcement, audit and investigation and aims to work diligently to complete the scope of work and provide assistance to the City throughout the process. Adams Ashby Group, Inc. has successfully provided labor compliance support to the City of Tracy and the City of Lathrop.
Staff recommends the City Council approve the attached Professional Services Agreement with Adams Ashby Group, Inc in the not to exceed amount of $10,500.
FISCAL IMPACT:
The cost to complete the work within the proposal is a not to exceed amount of $10,500, which will be funded by the Parks & Recreation Capital Fund (current balance: $3.1 million).
Attachments:
1. Services Agreement_Adams Ashby Group, Inc
2. Exhibit A_Proposal