City Council
259 N. Wilma Avenue
Ripon, CA 95366
MEMO
To: Honorable City Council
From: Kevin Werner, City Administrator
Date: 04/08/2025
Subject: Elected Official Use of City Hall for Resident Meetings RECOMMENDED ACTION:
City Council to approve the resolution establishing the policy allowing county, state, or federal elected officials to use Ripon’s City Hall for constituent meetings.
BACKGROUND:
Staff has drafted a policy (see Exhibit A) that would allow a county, state, or federal elected official whose area of representation includes the Ripon city limits to meet with constituents at Ripon’s City Hall.
The purpose of this policy is to establish the rules and procedures for the use of available offices and/or conference rooms at City Hall for constituent meetings that provides Ripon residents increased access and communication with their elected officials.
DISCUSSION/ANALYSIS:
The county, state, or federal elected official (or designated staff member) requesting the use of Ripon’s City Hall shall comply with the following rules and procedures:
A current elected official whose area of representation includes the Ripon city limits may request to schedule an available room at the Ripon City Hall to meet with constituents that reside within the Ripon city limits. Any request to schedule a room shall be made at least two weeks in advance in writing to the Deputy City Clerk.
The use of City Hall is only allowed during normal City Hall business hours. Anyone attending constituent meetings must comply with all policies and security measures in place for Ripon’s City Hall.
The use of the space is only for meetings; it is not intended as a work space, other than between constituent meetings.
No City of Ripon staff or resources shall be utilized to conduct these meetings beyond the scheduling of the space.
The use of a meeting space at Ripon City Hall shall be limited to a maximum of 8 hours a month.
No meetings shall be related to campaign activities.
FISCAL IMPACT:
There is no fiscal impact.
Attachments:
1. Elected Official Use of City Hall
RESOLUTION NO. 25-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RIPON ESTABLISHING A POLICY ALLOWING COUNTY,
STATE, OR FEDERAL ELECTED OFFICIALS TO USE
RIPON'S CITY HALL FOR CONSTITUENT MEETINGS
WHEREAS, the City Council desires to establish a policy that would allow county, state, or federal elected officials to use Ripon’s City Hall for constituent meetings.
NOW, THEREFORE, the City Council of the City of Ripon does hereby resolve as follows:
1. That the Elected Official Use of City Hall, attached hereto as Exhibit A, is hereby approved and adopted.
2. That City staff is hereby directed to take all steps necessary for the implementation of the Elected Official Use of City Hall policy.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ripon this 8th day of April, 2025, by the following vote:
RESULT: ADOPTED BY CONSENT VOTE [UNANIMOUS]
MOVER: Michael Restuccia, Council Member
SECONDER:Leo Zuber, Council Member
AYES: de Graaf, Barton, Uecker, Restuccia, Zuber
THE CITY OF RIPON,
A Municipal Corporation
By ________________________________
DANIEL DE GRAAF, Mayor
ATTEST:
By: ___________________________
LISA ROOS, City Clerk