EXHIBIT A
CITY OF RIPON
ELECTED OFFICIAL USE OF CITY HALL POLICY
INTRODUCTION/STATEMENT OF PURPOSE
The purpose of this policy is to allow a county, state, or federal elected official whose area of representation includes the Ripon city limits to hold constituent meetings at Ripon’s City Hall.
This policy is intended to set forth the rules and procedures related to these constituent meetings that provide City of Ripon residents increased access and communication with their elected officials.
ELECTED OFFICIALS USE OF RIPON’S CITY HALL FOR CONSTITUENT MEETINGS The county, state, or federal elected official (or designated staff member) requesting the use of Ripon’s City Hall shall comply with the following rules and procedures:
A current elected official whose area of representation includes the Ripon city limits may request to schedule an available room at the Ripon City Hall to meet with constituents that reside within the Ripon city limits.
Any request to schedule a room shall be made at least two weeks in advance in writing to the Deputy City Clerk.
The use of City Hall is only allowed during normal City Hall business hours. Anyone attending constituent meetings must comply with all policies and security measures in place for Ripon’s City Hall.
The use of the space is only for meetings; it is not intended as a work space, other than between constituent meetings.
No City of Ripon staff or resources shall be utilized to conduct these meetings beyond the scheduling of the space.
The use of a meeting space at Ripon City Hall shall be limited to a maximum of 8 hours a month.
No meetings shall be related to campaign activities.
EXEMPTIONS
Community meetings may be held in the City Council Chambers pursuant to the City Council Chambers rental policy.