City Council / Local Redevelopment Authority / Public Financing Authority
December 12, 2023

Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council/LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank. Page 1 of 6
e
AGEND
TUESDAY, DECEMBER 12, 2023 – 6:00 P.M.
(THE AGENDA PACKET IS ONLINE AT HTTP://WWW.RIVERBANK.ORG/AGENDACENTER)

1. CALL TO ORDER

2. FLAG SALUTE

3. INVOCATION

4. ROLL CALL

5. AGENDA CHANGES

6. CONFLICT OF INTEREST
Any Council/Authority Member or Staff who has a direct Conflict of Interest on any scheduled agenda item to be considered is to declare their conflict at this time.

7. PRESENTATIONS (Informational only)
Item 7.1 Recognition of Donna Kenney, Planning and Building Manager, on Her Retirement from the City of Riverbank- It is recommended that the City Council conduct a presentation of gifts in acknowledgment of the years of service provided by Donna Kenney, Planning and Building Manager, and congratulating her on her retirement.

Item 7.2 Introduction of Michael Patton, Director of Parks and Recreation- City Manager to introduce Michael Patton, the City’s new Director of Parks and Recreation.

Item 7.3 Administration of the Oath of Office to Newly Appointed Planning Commissioners, Natasha Basso, Joan Stewart, Michael Halterman and Alternate Ben Reuben- It is recommended that the Oath of Office be administered and the Certificates of Appointments be issued to newly appointed Planning Commissioners Natasha Basso, Joan Stewart, and Michael Halterman who will each serve a 4-year term ending in December 2027, and Alternate Planning Commissioner Ben Reuben, who will serve a 2-year term ending December 2025.

CITY OF RIVERBANK
Regular City Council and
Local Redevelopment Authority
Board Meetings
Council Chambers, 6707 Third Street,
Suite B
Riverbank, CA 95367

CITY COUNCIL / LRA BOARD
Mayor/Chair
Richard D. O’Brien
Council/Authority Members
District 1 - Luis Uribe
District 2 - Rachel Hernandez
District 3 - Leanne Jones Cruz
District 4 - Darlene Barber-Martinez
City Council and LRA Board Meetings Agenda December 12, 2023 Next City Council Resolution: 2023-119 Next Ordinance: 2023-005 Next Local Redevelopment Authority Board Resolution 2023-003 Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council/LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank. Page 2 of 6

8. PUBLIC COMMENTS (No action can be taken)
At this time, members of the public may comment on any item not appearing on the agenda, and within the subject matter jurisdiction of the City Council/LRA Board. Individual comments will be limited to a maximum of 3 minutes (or as stated by the presiding Officer) and time cannot be yielded to another person. Under State Law, matters presented during the public comment period cannot be discussed or acted upon.

Refer to the last page of this agenda for the Public Comment Procedures via ZOOM.

9. CONSENT CALENDAR
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council/LRA Board unless requested by an individual Council/Authority Member or member of the public for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by motion of the City Council/LRA Board.

Item 9.1 Waive Readings. All Readings of ordinances and resolutions, except by title, are waived.

Item 9.2 Approval of the City Council and Local Redevelopment Authority Board Minutes for November 14, 2023.

Item 9.3 Resolution approving a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership (SJVSWQP) and Authorizing the City Manager to Execute the Agreement
Item 9.4 Resolution to Approve Cost Share Agreement with Stanislaus Tuolumne River Groundwater Basin Association (STRGBA) for Preparation of a Groundwater Sustainability Plan (GSP) and Groundwater Annual Reports.

Item 9.5 Resolution Approving the Scope of Work and Cost Proposal for Senior Level General Planning Services with John Anderson Land Use Planning and Authorizing a Budget Amendment of $75,000 to the Planning Department Professional Services Account.

Item 9.6 Second Reading an Ordinance Approving the Rezone 01-2023 of 8.55 Acres to Planned Development located at 6612 and 6472 Central Avenue (APN’s 062-020-018 and 062-020-031) for the River’s Edge Subdivision and McRoy Wilbur Communities, Inc

10. PUBLIC HEARING
The Public Notice for Item 10.1 was published on 10/29/2023 in the Riverbank News.

Item 10.1 First Reading by Title Only and Introduction of an Ordinance, amending Title VII: Traffic Code, Chapter 71: Stopping, Standing and Parking, Section 71.07 Prohibited and Limited Parking, Subsection (A), of the Riverbank Municipal Code, by repealing this Section in its entirety and substituting it with New Section 71.07 Prohibited and Limited Parking, Subsection (A) of the Riverbank Municipal Code. It is recommended that the City Council introduce for first reading Ordinance 2023-XXX amending Title VII: Traffic Code, Chapter 71: Stopping, Standing and Parking, Section 71.07 Prohibited and Limited Parking, Subsection (A), by repealing this Section in its entirety and substituting it with new Section City Council and LRA Board Meetings Agenda December 12, 2023 Next City Council Resolution: 2023-119 Next Ordinance: 2023-005 Next Local Redevelopment Authority Board Resolution 2023-003 Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council/LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank. Page 3 of 6

71.07 Prohibited and Limited Parking, Subsection (A), to the Riverbank Municipal Code of Ordinances.

11. NEW BUSINESS
Item 11.1 Adopt a Resolution to approve the Records Retention Schedule for the City of Riverbank- It is recommended that the City Council review and discuss the adoption of a Resolution, authorizing the replacement and implementation of a Retention Schedule for Citywide Records and approving continuous disposal of obsolete records for the City of Riverbank.

12. COMMENTS/REPORTS
A brief report on notable attendance of a meeting or conference or other notable topics of City business shall be made.

The Brown Act does not allow for discussion or action of items by the City Council/LRA Board during this time.

Item 12.1 Staff
Item 12.2 Council/Authority Member
Item 12.3 Mayor/Chair

13. CLOSED SESSION
The public will have a limit of 3 minutes to comment on Closed Session item(s) as set forth on the agenda prior to the City Council/LRA Board recessing to Closed Session
Item 13.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Schneider Electric Buildings America, Inc.

Item 13.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code § 54956.8)
Property: 6436 Oakdale Road, Riverbank (APN 075-026-040) Agency Negotiator: City Manager Marisela H. Garcia
Property Negotiator: High, Price & Leffler Associates
Under Negotiation: Price, terms of payment, or both.

Item 13.3 CONFERENCE WITH LEGAL COUNSEL– ANTICIPATED LITIGATION Significant Exposure to Litigation
(Pursuant to Government Code § 54956.9(d))
Number of Potential Cases:1
Item 13.4 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Tricia A. Gardella, individually and as Trustee, and Resource Exploration and Drilling, LLC.

City Council and LRA Board Meetings Agenda December 12, 2023 Next City Council Resolution: 2023-119 Next Ordinance: 2023-005 Next Local Redevelopment Authority Board Resolution 2023-003 Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council/LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank. Page 4 of 6

14. REPORT FROM CLOSED SESSION
Item 14.1 Report from Closed Session Item 13.1
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Schneider Electric Buildings America, Inc.

Item 14.2 Report from Closed Session Item 13.2

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code § 54956.8)
Property: 6436 Oakdale Road, Riverbank (APN 075-026-040) Agency Negotiator: City Manager Marisela H. Garcia
Property Negotiator: High, Price & Leffler Associates
Under Negotiation: Price, terms of payment, or both.

Item 14.3 Report from Closed Session Item 13.3
CONFERENCE WITH LEGAL COUNSEL– ANTICIPATED LITIGATION
Significant Exposure to Litigation
(Pursuant to Government Code § 54956.9(d))
Number of Potential Cases: 1
Item 14.4 Report from Closed Session Item 13.4
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Tricia A. Gardella, individually and as Trustee, and Resource Exploration and Drilling, LLC.

15. ADJOURNMENT
The Next Regular City Council Meeting will be on: Tuesday, January 9th, 2024 CANCELED MEETING- December 26th, 2023 Happy Holidays!

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted at the meeting location, on the North City Hall public exterior bulletin board, South City Hall public exterior Bulletin, Riverbank Community Center exterior bulletin, and the City’s website 72 hours prior to the meeting in accordance to the California Ralph M. Brown Act.

Posted this 7th Day of December, 2023
/s/Gabriela Hernandez, City Clerk
City Council and LRA Board Meetings Agenda December 12, 2023 Next City Council Resolution: 2023-119 Next Ordinance: 2023-005 Next Local Redevelopment Authority Board Resolution 2023-003 Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council/LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank. Page 5 of 6

ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, and the Governor’s Executive Order N-29-20, the City will make every effort to make reasonable modifications or accommodations from individuals with disabilities. Contact the Administration Dept. at (209) 863-7122 or the City Clerk at [email protected] at least (48) hours prior to the meeting to enable the City to make reasonable arrangements for accessibility.

NOTICE REGARDING NON-ENGLISH SPEAKERS
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Riverbank City Council/LRA Board shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.

PUBLIC “LIVE” VIEWING
• Government Channels: Charter– 2 and AT&T U-VERSE – 99 • YouTube Live – City of Riverbank
• Via ZOOM Platform (See instructions below)

SUBMITTING PUBLIC COMMENTS FOR THE RECORD

Written comments must be received before 4:00 p.m. on the date of the meeting in order for them to be distributed to the Council prior to consideration of the matter. Written comments will not be read aloud at the meeting, but will be reported as received for the record. If you do not receive an acknowledgement of receipt within an hour of submission or by 5:00 pm, please call the City Clerk’s Office at (209) 863-7198 or the Administration Dept. at (209) 863-7122.

ACCEPTABLE METHODS OF SUBMITTING COMMENTS BEFORE THE 4:00 PM DEADLINE ● Via Mail Service: Mail comments to City of Riverbank, Attn. City Clerk, 6707 Third Street, Suite A, Riverbank, CA 95367. (Call 209-863-7198 / 209-863-7122 to ensure they were received.) ● Via Email: Mail to [email protected] (Note: This technology is not a guaranteed method.) • Indicate Agenda Item # in the subject line. (Call 209-863-7198 /209-863-7122 to ensure receipt) ● Oral Comments In-Person: The Mayor will ask the public if anyone wishes to comment, at that time you may approach the podium.
● Oral Comments Via Zoom: The Mayor will announce when public comments may be made for a limit of 3 minutes on the agenda item being considered, at which time you will:
(please make sure the volume on your video device or any nearby device is turned down.) o Using a computer – click on the “raise hand” feature in the webinar controls. This will alert staff that you wish to speak, and you will be unmuted.
o Using a Phone – press *9 to “raise the hand”. This will alert staff that you wish to speak, and you will be unmuted.

Teleconference Phone Number (This system is a backup for ZOOM technical difficulties only when providing oral comments.) If there are technical difficulties or disconnection with ZOOM while making oral comments, please immediately call the teleconference phone number (209) 863-7151 so that Council may receive your comments. Council will be waiting for your call. Thank you

JOIN THE MEETING VIA ZOOM PLATFORM
Join by this link: https://us02web.zoom.us/j/81538334088 Join by accessing website: https://zoom.us/join , enter Webinar ID: 815 3833 4088 Join by telephone:1 669 444 9171 OR 1 669 900 9128, plus Webinar ID: 815 3833 4088 Learn about using ZOOM - Visit https://zoom.us/j/94943925973?status=success for a free account or to download the app.

TELECONFERENCE/VIRUAL PLATFORM PUBLIC PARTICIPATION

COMMENT PROCEDURES FOR CITY COUNCIL MEETING HELD IN

CONFORMANCE WITH THE BROWN ACT

Item 7.1 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 7.1
SECTION 7: PRESENTATIONS
Meeting Date: December 12, 2023
Subject: Recognition of Donna Kenney, Planning and Building Manager, on Her Retirement from the City of Riverbank
From: Marisela H. Garcia, City Manager

RECOMMENDATION
It is recommended that the City Council conduct a presentation of gifts in acknowledgment of the years of service provided by Donna Kenney, Planning and Building Manager, and congratulating her on her retirement.

SUMMARY
Donna Kenney has been employed with the City of Riverbank since June 1, 2015. Donna came to the City with a wealth of knowledge in urban planning and we were very pleased to have her join the Riverbank Team.

Over the past 8 ½ years of service that Donna has provided to the City, she has elevated the professionalism of the staff in the Planning, Building, and Neighborhood Improvement Divisions. She coordinated the preparation of the Crossroads West Specific Plan and EIR and has been the lead staff member in all planning related projects, including projects such as the Aemetis Sustainable Aviation Fuel project at the Riverbank Industrial Complex and the Aeriz Cannabis project at the former cannery site.

The City of Riverbank City Council and City Staff congratulate Mrs. Donna Kenney on her retirement and wish her the best in all her travels.

Item 7.2 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 7.2
SECTION 7: PRESENTATIONS
Meeting Date: December 12, 2023
Subject: Introduction of Michael Patton, Director of Parks and Recreation From: Marisela H. Garcia, City Manager

RECOMMENDATION
City Manager to introduce Michael Patton, the City’s new Director of Parks and Recreation.

SUMMARY
After the successful recruitment by Mosaic Public Partners for the position of Director of Parks and Recreation, Mr. Michael Patton was offered, and accepted, the position. Mr.

Patton’s background in Recreation will be instrumental in allowing the City to move forward with several key projects including the proposed trail at Jacob Myers Park. Mr.

Patton began his employment with the City on December 4, 2023.

FINANCIAL IMPACT
There is no financial impact associated with this report.

ATTACHMENTS
None.

Item 7.3 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 7.3
SECTION 7: PRESENTATIONS
Meeting Date: December 12, 2023
Subject: Administration of the Oath of Office to Newly Appointed Planning Commissioners, Natasha Basso, Joan Stewart,
Michael Halterman, and Alternate Ben Reuben
From: Marisela H. Garcia, City Manager
Submitted by: Gabriela Hernandez, City Clerk/LRA Secretary

RECOMMENDATION
It is recommended that the Oath of Office be administered and the Certificates of Appointments be issued to newly appointed Planning Commissioners Natasha Basso, Joan Stewart, and Michael Halterman who will each serve a 4-year term ending in December 2027, and Alternate Planning Commissioner Ben Reuben, who will serve a 2- year term ending December 2025.

SUMMARY
In accordance with Riverbank Municipal Code a Resolution to appoint Planning Commissioners and Alternate Planning Commissioners must be approved before the appointment of such candidates. At the City Council Meeting of November 14th, 2023 City Council approved Resolution 2023-111 to reappoint Natasha Basso and Joan Stewart as Planning Commissioners and Appoint Ben Reuben as an Alternate Planning Commissioner. It was also approved to move Michel Halterman from Alternate to Primary Planning Commissioner. As such, and as recommended by Mayor Richard O’Brien and The Riverbank City Council, the newly appointed Planning Commissioners and Alternate will be taking their Oath and will be presented with their Certificate of Appointments.

FINANCIAL IMPACT
There is no financial impact to this item.

ATTACHMENTS

1. Oath and Certificate of Appointments
Certificate of Appointment
and Oath of Office

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Gabriela Hernandez, City Clerk of the City of Riverbank, State of California, do hereby certify that at the regular City Council meeting held in the City of Riverbank on the 14TH day of November,
Natasha Basso was officially appointed by City Council Resolution 2023-111 to the Primary Office seat of PLANNING COMMISSIONER to fulfill a four-year term, beginning January 2024 and expiring December, 2027.

In Witness Whereof, I have hereunto set my hand and
affixed the Official Seal of the City of Riverbank on
this 12th day of December, 2023.
_______________________________________
Gabriela Hernandez
City Clerk / Elections Official

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Natasha Basso, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
___________________________________
Natasha Basso
Planning Commissioner
Subscribed and sworn before me, this 12th day of December 2023. ____________________________________
Richard D. O’Brien, Mayor
ss.
ss.

ATTACHMENT 1
Certificate of Appointment
and Oath of Office

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Gabriela Hernandez, City Clerk of the City of Riverbank, State of California, do hereby certify that at the regular City Council meeting held in the City of Riverbank on the 14TH day of November,
Joan Stewart was officially appointed by City Council Resolution 2023-111 to the Primary Office seat of PLANNING COMMISSIONER to fulfill a four-year term, beginning January 2024 and expiring December, 2027.

In Witness Whereof, I have hereunto set my hand and
affixed the Official Seal of the City of Riverbank on
this 12th day of December, 2023.
______________________________________
Gabriela Hernandez
City Clerk / Elections Official

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Joan Stewart, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
__________________________________
Joan Stewart
Planning Commissioner
Subscribed and sworn before me, this 12th day of December 2023. ____________________________________
Richard D. O’Brien, Mayor
ss.
ss.

Certificate of Appointment
and Oath of Office

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Gabriela Hernandez, City Clerk of the City of Riverbank, State of California, do hereby certify that at the regular City Council meeting held in the City of Riverbank on the 14TH day of November,
Michael Halterman was officially transferred by City Council Resolution 2023-111 to the Primary Office seat of PLANNING COMMISSIONER to fulfill a four-year term, beginning January 2024 and expiring December, 2027.

In Witness Whereof, I have hereunto set my hand and
affixed the Official Seal of the City of Riverbank on
this 12th day of December, 2023.
______________________________________
Gabriela Hernandez
City Clerk / Elections Official

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Michael Halterman, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
__________________________________
Michael Halterman
Planning Commissioner
Subscribed and sworn before me, this 12th day of December 2023. ____________________________________
Richard D. O’Brien, Mayor
ss.
ss.

Certificate of Appointment
and Oath of Office

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Gabriela Hernandez, City Clerk of the City of Riverbank, State of California, do hereby certify that at the regular City Council meeting held in the City of Riverbank on the 14TH day of November,
Ben Reuben was officially appointed by City Council Resolution 2023-111 to the Alternate Office seat of PLANNING COMMISSIONER to fulfill a two-year term, beginning January 2024 and expiring December, 2025.

In Witness Whereof, I have hereunto set my hand and
affixed the Official Seal of the City of Riverbank on
this 12th day of December, 2023.
______________________________________
Gabriela Hernandez
City Clerk / Elections Official

STATE OF CALIFORNIA,

COUNTY OF STANISLAUS

CITY OF RIVERBANK
I, Ben Reuben, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
__________________________________
Ben Reuben
Alternate Planning Commissioner
Subscribed and sworn before me, this 12th day of December 2023. ____________________________________
Richard D. O’Brien, Mayor
ss.
ss.

Item 9.1 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 9.1
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Waiver of Readings
From: Marisela H. Garcia, City Manager
Submitted by: Gabriela Hernandez, City Clerk/LRA Secretary

RECOMMENDATION
It is recommended that the City Council / LRA Board approve the waiver of readings of any proposed ordinances and resolutions for consideration, except by title.

SUMMARY
In lieu of reading the entire text of a proposed ordinance or resolution that is introduced for consideration for adoption and approval, by majority vote, the City Council/LRA Board may waive the reading of the text and introduce the ordinance or resolution by title only for the record.

The full text of the proposed ordinances and resolutions, and any related documents that are part of the agenda packet, are available for review by the public on the City’s website and in the City Clerk’s office at City Hall (North) upon distribution to a majority of the City Council/LRA Board; typically 72 hours prior to the scheduled date and time of the meeting.

FINANCIAL IMPACT
There is no financial impact to this item.

ATTACHMENTS
There are no attachments to this report.

Item 9.2 – CC/LRA 12/12//2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELPOMENT AUTHORITY
AGENDA ITEM NO. 9.2
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Approval of the November 14, 2023 City Council and Local Redevelopment Authority Board Minutes.

From: Marisela H. Garcia, City Manager
Submitted by: Gabriela Hernandez, City Clerk/LRA Secretary

RECOMMENDATION
It is recommended that the City Council/ Local Redevelopment Authority Board approve the City Council/LRA Meeting Minutes of November 14, 2023 as presented.

SUMMARY
The Draft Minutes of the City Council and the Local Redevelopment Authority Board meeting have been prepared for review and approval.

FINANCIAL IMPACT
There is no financial impact to this item.

ATTACHMENTS

1. The November 14, 2023 City Council and Local Redevelopment Authority Board Minutes.

CC / LRA Minutes – 11/14/2023

MINUTES
TUESDAY, NOVEMBER 14, 2023 – 6:00 P.M.
(THE AGENDA PACKET IS ONLINE AT HTTP://WWW.RIVERBANK.ORG/AGENDACENTER)

1. CALL TO ORDER - Mayor / Chair O’Brien called the meeting to order at 6:00P.M.

2. FLAG SALUTE –Mayor / Chair O’Brien led the pledge of allegiance.

3. INVOCATION – Reverend Randy Richardson provided the invocation.

4. ROLL CALL – City Clerk Hernandez conducted Roll Call.

Members of the City Council / Local Redevelopment Authority Board present:

Council Member / Authority Member District 1 Luis Uribe Council Member / Authority Member District 3 Leanne Jones Cruz Council Member / Authority Member District 4 Darlene Barber-Martinez Vice Mayor / Vice Chair District 2 Rachel Hernandez
Mayor / Chair Richard D. O’Brien

5. AGENDA CHANGES
No Agenda Changes.

6. CONFLICT OF INTEREST: Any Council/Authority Member or Staff who has a direct Conflict of Interest on any scheduled agenda item to be considered is to declare their conflict at this time.

None Declared.

7. PRESENTATIONS (Informational only)
Item 7.1 Proclamation - Native American Heritage Month-It is recommended that the City Council read a Proclamation for Native American Heritage Month.

CITY COUNCIL / LRA BOARD
Mayor/Chair
Richard D. O’Brien
Council/Authority Members:

District 1 -Luis Uribe
District 2- Rachel Hernandez
District 3- Leanne Jones Cruz
District 4 -Darlene Barber-Martinez

CITY OF RIVERBANK
Regular City Council and
Local Redevelopment Authority
Board Meetings
Council Chambers, 6707 Third St
Suite B
Riverbank, CA 95367

CC / LRA Minutes – 11/14/2023
Mayor O’Brien read and proclaimed November as Native American Heritage Month in the City of Riverbank.

Item 7.2 Presentation- Soroptimist Club-t is recommended that the City Council receive a presentation from members of the Soroptimist Club Riverbank Chapter.

Christine Facella, President, and Members of the Riverbank Soroptimist Club gave a presentation on goals and awards the club offers.

Item 7.3 Presentation – Riverbank Regional Recycled Water Project Status Update- It is recommended that the City Council receive a presentation from Neal Colwell, Principal Engineer for Kjeldsen, Sinnock, and Neudeck Inc. (KSN)
Neal Colwell, Principal Engineer for KSN, gave a PowerPoint presentation and status update on the Regional Recycled Water Project.

8. PUBLIC COMMENTS (No action can be taken)
At this time, members of the public may comment on any item not appearing on the agenda, and within the subject matter jurisdiction of the City Council/LRA Board. Individual comments will be limited to a maximum of 3 minutes (or as stated by the presiding Officer) and time cannot be yielded to another person. Under State Law, matters presented during the public comment period cannot be discussed or acted upon.

Mayor O’Brien Opened Public Comment at 6:42P.M.

Jami Aggers, Modesto Resident outside the City of Riverbank, but within the project area of the proposed River Walk Project, you have heard from me many times over the past few years. I would just like to share with you, as I have been walking the neighborhood in recent months and in talking to folks about not only the River Walk proposed project but our proposed ballot initiative, and while you don’t have to represent me because I do not live within your boundaries you should be concerned about the comments that we are hearing from your residents. Some of the common threads that people are sharing with us number one, they are unaware and are shocked to learn about the proposed River Walk development, and they are generally very thankful that we are pursuing the ballot measure. They want to learn more about it, how they can talk to their friends, neighbors, relatives. They want copies of our brochures. So, while you don’t have to represent me or my cohorts that working on this project, you should hopefully be concerned about the people who live within your boundaries, and I just want make sure, you knew the kinds of comments that we are regularly receiving. And again, when this project comes before you, please consider voting no.

Olivia Arambula, with Timeless Real Estate commenting on behalf of the Chamber of Commerce, because I am now the Ambassador for the Chamber of Commerce. Would like to share some events that are coming up and invite everyone, community and council.

Our meetings are every other Tuesday, the second and fourth Tuesday of the month we meet at the industrial complex here in Riverbank, and their meetings are from 10am till 11am. We also have a mixer, it’s a multi chamber mixer, that is November fifteenth,

CC / LRA Minutes – 11/14/2023
tomorrow evening, from 5pm to 7pm, located at the Second Harvest of the Greater Valley, Central Valley and it’s in Manteca.

Randy Richardson, Riverbank Resident would like to invite everyone to a Thanksgiving Dinner that will be on Wednesday, November 20th, there are two seating times 5 o’clock or 6:30. Last year we fed over 200 people. It was great getting to sit around the table just meeting all the walks of life in the Riverbank Community. We will be handing out jackets and socks. We are planning on having around 300 people this year. You are all welcome.

Jacob Faulder, representative with Senator Marie Alvarado Gil’s Office gave a legislative update. Currently out of session, wont resume till January. Two bills were officially signed into law by the governor, and 2 were vetoed. SB 470, which dealt with drought relief that unfortunately was vetoed and SB 716 was also vetoed, that relates to binding arbitration and common-sense worker protections. SB 606 which deals with transportation efficiency in the Eastern Sierra region that was signed into law, and SB 780 which deals with Commercial feed and supports farmers and ranchers was also signed into law.

There being no further public comments, Mayor O’Brien closed the Public Comment period 6:52 P.M.

9. CONSENT CALENDAR
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council/LRA Board unless requested by an individual Council/Authority Member or member of the public for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by motion of the City Council/LRA Board.

Item 9.1 Waive Readings. All Readings of ordinances and resolutions, except by title, are waived.

Item 9.2 Approval of the City Council and Local Redevelopment Authority Board Minutes for October 24, 2023.

Item 9.3 Acceptance of the Claus Road Curb & Sidewalk Project and Authorization to File a Notice of Completion.

Item 9.4 Acceptance of 3rd Street Parking Lot Project and Authorization to File a Notice of Completion.

Item 9.5 Resolution 2023-110 Declaring Certain Property Surplus as Listed in Exhibit A and Authorizing Its Disposition.

Item 9.6 Resolution 2023-111 approving the Appointments of Natasha Basso, Joan Stewart, and Alternate Ben Reuben to the Planning Commission effective January 2024 and moving Michael Halterman from an Alternate to a Primary.

Item 9.7 Resolution 2023 to appropriate $7,500 from the General Fund to the Elections Fund for the Verification of Petition Signatures to the Stanislaus County Office of the Clerk-Recorder.

CC / LRA Minutes – 11/14/2023
Councilmember Jones Cruz, asked to pull item 9.7 from the consent calendar for further discussion.

There being no public comments, Mayor O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Uribe /Jones Cruz 5/0) to approve the consent calendar with the exception of Item 9.7.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernandez, Jones Cruz, Barber-Martinez, and Mayor O’Brien NAYS: None / ABSENT: None / ABSTAINED: None
Item 9.7 Resolution 2023-112 to appropriate $7,500 from the General Fund to the Elections Fund for the Verification of Petition Signatures to the Stanislaus County Office of the Clerk-Recorder.

Councilmember Jones Cruz asked if it could be to clarified what the $7,500 is for, in case someone didn’t get a chance to read the report.

City Clerk Hernandez clarified that all initiatives whether initiated by a resident proponent or city, per government code, if they meet the threshold of required signatures in the prima facie verification, then the city will need to seek assistance from the County Clerk Recorders Office for verification of the signatures. To verify that in fact they are a registered voter and a Riverbank resident. The $7,500 would be to pay the County Clerk Recorders office, as they are the ones equipped to do the signature verification.

Councilmember Uribe, asked if the burden of this cost would fall on the city? City Clerk Hernandez clarified, yes, the burden of the cost falls on the city. It is not just for this particular initiative, but all that are filed and meet the required threshold of signatures.

There being no public comments, Mayor O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Jones Cruz /Uribe 5/0) to approve Item

9.7. of the Consent Calendar.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernandez, Jones Cruz, Barber-Martinez, and Mayor O’Brien NAYS: None / ABSENT: None / ABSTAINED: None

10. PUBLIC HEARINGS
The Public Notice for Item 10.1 was published on 10/25/2023 in the Riverbank News.

The Public Notice for Item 10.2 was published on 11/01/2023 in the Riverbank News.

Item 10.1 Resolutions to Consider Approval of (1) General Plan Amendment 01- 2023, and (2) Vesting Tentative Map 02-2023, and the First Reading by Title Only and Introduction of an Ordinance Approving the Rezone 01- 2023 of 8.55 Acres to Planned Development located at 6612 and 6472 Central Avenue (APN’s 062-020-018 and 062-020-031) for the River’s

CC / LRA Minutes – 11/14/2023
Edge Subdivision and McRoy Wilbur Communities, Inc- Adopt two resolutions and an ordinance to approve the request of McRoy Wilbur Communities, Inc for a General Plan Amendment, Rezone, and Vesting Tentative Map to create 38 (36 new) single family residential lots in the proposed River’s Edge subdivision. The location is 6612 and 6472 Central Avenue (APNs 062-020-018 and 062-020-031).

Planning and Building Manger Kenney gave a comprehensive staff report and Power Point presentation on the consideration of Approval for the General Plan Amendment and the Vesting Tentative Map and the First Reading by Title Only and Introduction of an Ordinance Approving the Rezone 01-2023 of 8.55 Acres to Planned Development located at 6612 and 6472 Central Avenue (APN’s 062-020-018 and 062-020-031) for the River’s Edge Subdivision and McRoy Wilbur Communities, Inc.

City Council discussed item with City Staff.

Mayor O’Brien opened the Public Hearing at 7:03 P.M.

Syd Halterman with Benchmark Engineering, we're the land survey and civil engineer retained by McRoy global communities to develop this project. Thank you, Donna, for the presentation. I think she covered most of the salient points I want to reiterate that this is a project that is joining up by the completion of Sierra Street from the Diamond Bar West, and Heritage projects. Which Sierra, as you know, is going all the way through to Claus Road. Now it will connect it through to the Diamond Bar East, which is nearing completion, construction of the infrastructure. So, it'll join that together. So, it’s bringing the community together that way. the developer has developed several projects in this city before. On the east side of town Countryside is some recent ones that they've done. We're really hoping to get going soon on this one. And if you have any questions on the specifics of the design, and that we're here, my colleague Rick is here as well. We could answer any questions that you have on how it would be developed. Thank you Mayor O’Brien Closed the Public Hearing at 7:05 P.M.

There being no public comments, Mayor O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Jones Cruz / Barber-Martinez 5/0) to approve Resolution 2023-113 General Plan Amendment and Resolution 2023-114 Vesting Tentative Map and the First Reading of Ordinance 2023- xxx approving the Rezone 01-2023 of 8.55 Acres to Planned Development located at 6612 and 6472 Central Avenue (APN’s 062-020-018 and 062- 020-031) for the River’s Edge Subdivision and McRoy Wilbur Communities, Inc.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernandez, Jones Cruz, Barber-Martinez, and Mayor O’Brien NAYS: None / ABSENT: None / ABSTAINED: None

CC / LRA Minutes – 11/14/2023
Item 10.2 Resolution Accepting the Fiscal Year 2022-23 Annual AB 1600 Report of System Development Fee Activity- It is recommended that the City Council adopt a Resolution accepting the Fiscal Year 2022-23 Annual AB 1600 Report of System Development Fee Activity.

Assistant City Manager Alcantor gave a comprehensive staff report and Power Point presentation on the Annual AB 1600 Report of System Development Fee Activity for Fiscal Year 2022-2023.

City Council discussed item with staff.

Mayor O’Brien Opened the Public Hearing 7:11 P.M.

Mayor O’Brien Closed the Public Hearing at 7:11 P.M.

There being no public comments, Mayor’ O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Uribe / Jones Cruz 5/0) to approve Resolution 2023-115 accepting the Fiscal year 2022-2023 annual AB 1600 Report of System Development Fee Activity.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernández, Jones Cruz, Barber-Martínez, O’Brien NAYS: None / ABSENT: None / ABSTAINED: None

11. NEW BUSINESS
Item 11.1 Resolution to Reimburse SCM Hearthstone LLC for Additional Work at The Heritage Subdivision- It is recommended that the City Council consider and approve the Resolution to reimburse SCM Hearthstone LLC for the construction of additional staff-requested improvements in The Heritage subdivision.

Planning and Building Manager Kenney gave a comprehensive staff report and PowerPoint presentation to consider reimbursing SCM Hearthstone LLC for additional work at the Heritage Subdivision.

City Council discussed item with staff
There being no public comments, Mayor’ O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Jones Cruz / Barber-Martinez 5/0) to approve Resolution 2023-116 to reimburse SCM Hearthstone LLC for additional work at The Heritage Subdivision.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernández, Jones Cruz, Barber-Martínez, O’Brien NAYS: None / ABSENT: None / ABSTAINED: None

CC / LRA Minutes – 11/14/2023
Item 11.2 Resolution to Credit the LGI Homes LLC System Development Fees for Water, Storm Water, Waste Water and Parks for the Diamond Bar East Subdivision- It is recommended that the City Council consider and approve the Resolution (Attachment 1) providing credit to LGI Homes LLC (“LGI Homes”) for System Development Fees for the water, storm water, waste water, and park fees assessed on the construction of dwelling units in the Diamond Bar East subdivision.

Building and Planning Manager Kenney gave a comprehensive staff report and PowerPoint presentation to consider crediting LGI Homes LLC for the System Development fees for water, Storm water, waste water and Parks for Diamond Bar East Subdivision.

City Council discussed item with staff
There being no public comments, Mayor’ O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Uribe_/ Jones Cruz 5/0) to approve Resolution 2023-117 to Credit the LGI Homes LLC System Development Fees for Water, Storm Water, Waste Water and Parks for the Diamond Bar East Subdivision.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernández, Jones Cruz, Barber-Martínez, O’Brien NAYS: None / ABSENT: None / ABSTAINED: None
Item 11.3 A Resolution to Approve an Employment Agreement Between the City of Riverbank and Michael Patton as Director of Parks and Recreation and Authorize the City Manager to Execute the Agreement- It is recommended that the City Council consider adopting a Resolution which will approve an Employment Agreement with Michael Patton as the new Director of Parks and Recreation.

City Manager Garcia gave a comprehensive staff report and PowerPoint presentation on the Employment Agreement for Michael Patton as Director of Parks and Recreation.

City Council discussed item with staff
There being no public comments, Mayor’ O’Brien brought the item back to City Council.

ACTION: By motion moved and seconded (Uribe /_Barber-Martinez_5/0) to approve Resolution 2023-118 to approve the employment agreement between the Ci\ty of Riverbank and Michael Patton Director of Parks and Recreation and authorize the City Manger to Execute the agreement.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Hernandez, Jones Cruz, Barber-Martinez, O’Brien

CC / LRA Minutes – 11/14/2023
NAYS: None / ABSENT: None / ABSTAINED: None

12. COMMENTS/REPORTS
A brief report on notable attendance of a meeting or conference or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council/LRA Board during this time.

Item 12.1 Staff
City Manager Garcia reported on the following:
• City offices will be closed for the Thanksgiving holiday starting Wednesday, November 20th, through Friday, November 24th.
• Our City’s Annual Christmas parade is going to be on Saturday, December 9 th
. The
celebration will start with a craft fair at our Community Center, which will go from 10 to 2, and then the afternoon evening craft fair and food vendors will be in our downtown area. Starting at 3:00pm, the parade itself begins at 5:00pm, and we will have the Christmas tree lighting and pictures with Santa afterwards in the Del Rio Plaza.
• I'm really excited to share, for those who were not able to join us last week for the Sierra House day use facility. It is officially open. Yesterday we did have 4 residents who came to use the facilities. We're extremely happy that the word is getting out.

We're glad to be able to see it in use now, and especially as the weather turns colder. A nice hot shower, I'm sure, certainly helps. the day us facility is located at 3346 Sierra Street, and, as I mentioned, it, provides shower services and clean clothing to our unhoused residents, and we also have our onsite case manager, Seth Anderson from Cambridge Academies, who's providing additional services to the residents to fulfil whatever needs they have, whether it be medical or looking to get documentation, whether it's ids or birth certificates, anything that they might need assistance with. We're providing he is there on a daily basis to accept any donations. We do ask that you log on to our website. We do have a Sierra House website and our Facebook page, where we've shared an Amazon link. Wish list so that we can get all of the supplies that we need to run the house. • As part of our efforts to continue to provide services to our unhoused residents.

The city does participate as board members of the Stanislaus community system of care and the Stanislaus Homeless Alliance. And so, I want to take this time to congratulate Councilmember Barber Martinez who was just appointed as Co. Chair of the Stanislas Homeless Alliance, which we also call the SHA, So, congratulations on that appointment. And of course, a thank you to the City Council for your commitment in assisting our unhoused residents. • The Riverbank Chamber of Commerce in partnership with the City, Opportunity Stanislas and the Stanislas Latino Chamber of Commerce will be offering a social media marketing seminar for our small businesses here on Thursday, January 11th.

The details for the registration will be shared on our website, our social media and via an email for all of those businesses who have business licenses with the city and who provided their email address to us.
• Some upcoming agenda items, I do want to start to share those with you so that you know what we're working on. Some of the items that we're currently reviewing is an update to our massage ordinance to reflect updates made at the state level

CC / LRA Minutes – 11/14/2023
related to certification and permitting, updates to our abandoned vehicle code and then updates to the City Council salaries based on new legislation that will come into effect, starting as of January.

Assistant City Manager Alcantor Commented on the following:
• Wanted to remind the Council and resident, our sewer rate plan that we have in place will have an annual increase on January. It will be effective in your March bill, that you get out in March first. And the increase is approximately $11 a month, for regular residential, a single residential.

Item 12.2 Council/Authority Member
Councilmember Jones Cruz reported on the following:
• I got a chance to attend the opening for the Sierra Day House facility and I'm sure, along with the rest of the council members and the mayor and city staff, I felt really proud that we were able to have that open and kind of a long time coming. And it's just was a really cool thing to see, even in the drizzly rain. The turnout, for that was pretty amazing.
• And with that said, and we kind of head into the Thanksgiving holiday here, and it always makes me stop and wonder, and ponder on things I'm thankful for, and one of the things I'm extremely thankful for. Is to live in this amazing city, and I'm just proud to be part of it, and glad I'm here started my life here, and here's why I am so proud to be here. Thanks.

Councilmember Uribe reported on the following:
• Thank you, Leanne for mentioning the day use facility. I had opportunity to visit it yesterday. After the first full day of being officially open got to donate my first blazer there. I'm getting a lot of good positive feedback from the community Seth, and there's and wants to thank t everybody that's already donated. They are still seeking some more donations, some hygiene items and stuff like that. So, thank you. Looking forward to just continuing to stay updated from Seth and continue to donate as much as I can get the word out for him.
• This Friday, will be spending some time with Randy and Love Riverbank Committee. Love Riverbank is going to be kicking off the very first meeting, and I know they did an amazing job last year, looking forward to next year.

Councilmember Barber-Martinez reported on the following:
• Looking forward to the grand opening of our Sierra House. I think that we are moving the city in the right direction, helping our neighbors, who need us at the most vulnerable time, especially now with it getting cold outside. Hoping there is a way we can know how many our residents came through the programs that we have? So, that we may get some feedback, maybe quarterly. • Another successful, Día de Los Muertos event from the Parks and Rec Department and all our community.
• Today, I attended the Stanislaus Regional Water Authority, ribbon cutting ceremony, for a brand-new facility that is providing water, mostly to Ceres and Turlock. I took a tour, just to see it and I learned a lot.

CC / LRA Minutes – 11/14/2023
• Central Valley Community Resources is hosting a car show and toy drive on December 3
rd from 9am to 2pm at Riverbank SaveMart, and we do have sign ups for Riverbank Residents. Sign-ups are though Casa del Rio our Family Resource Center.
• Happy Thanksgiving to Everyone, see you at the next council meeting.

Vice Mayor Hernandez reported on the following:
• Would like to mention Sierra House, and how it’s going to take us for its continued success. So, please add it to your Christmas Shopping List. • I will be joining the Latino Community Round Table Board, and they serve the entire county, their meetings are around lunchtime once a month on Wednesdays.

Item 12.3 Mayor/Chair
Mayor O’Brien reported on the following:
• We need to take a look at Strategic Planning, and the reason for that is we have a lot of issues that are coming up. One is the State is imposing water conservation on the city of 43% next year, and then ultimately 49%. That means half your water usage has to go away. And we have to determine how we are going to do that.

And how we are going to account for it and who’s going to pay the stat lines? • We also need to take a look at Wastewater Treatment Plant where we go from here, and what’s acceptable what is not acceptable. But, one of the things is that no matter what, the plant needs to be upgraded. And if we go to the tertiary system, then we can dispose of a lot easier.
• We also need to take a look at the conveyance of the LRA, was still slowly grinding.

But I don’t think 24 is the answer this year, this next year on the conveyance. • Our Nexus Fee Study was prepared in 2015, but we had an update on 2020 for traffic and parks is currently being worked on. Everything else should be able to accommodate all the new development that was proposed for Crossroads West.

So, we don’t need a new Nexus fee update, not at this time. We’ve been doing annual updates based on the CPI at this point in time. Should there be future development or should the city complete its water and sewer and storm master plans, and if there are project that are not within the current study, then we would do an update at that time.

13. CLOSED SESSION
The public will have a limit of 3 minutes to comment on Closed Session item(s) as set forth on the agenda prior to the City Council/LRA Board recessing to Closed Session.

Item 13.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Schneider Electric Buildings America, Inc.

Item 13.2 CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Government Code §54957.6)
Agency representative: City Manager Marisela Garcia

CC / LRA Minutes – 11/14/2023
Employee Organizations: Riverbank Mid-Management Employee Association and Riverbank Miscellaneous Employees
There being no Public Comments, Mayor O’Brien moved to Closed Session at 7:47P.M.

Reconvened from Closed Session at 8:28P.M.

14. REPORT FROM CLOSED SESSION
Item 14.1 Report from Closed Session Item 13.1
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code §54956.9)
Name of Case: City of Riverbank v. Schneider Electric Buildings America, Inc.

ACTION: Direction was provided to staff.

Item 14.2 Report from Closed Session Item 13.2

CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Government Code §54957.6)
Agency representative: City Manager Marisela Garcia
Employee Organizations: Riverbank Mid-Management Employee Association and Riverbank Miscellaneous Employees
ACTION: Directions was provided to staff.

14. ADJOURNMENT OF THE REGULAR MEETING
There being no further business, Mayor / Chair O’Brien adjourned the regular meeting at 8:29 P.M.to the next regular scheduled City Council / LRA Meeting of December 12, 2023 at 6:00 P.M.

ATTEST: (Adopted 12/12/2023) APPROVED:

Gabriela Hernandez Richard D. O’Brien
City Clerk / LRA Recorder Mayor/ Chair

Item 9.3 - CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 9.3
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Resolution approving a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership (SJVSWQP) and Authorizing the City Manager to Execute the Agreement From: Marisela H. Garcia, City Manager
Submitted by: Kathleen Cleek, Development Services Administration Manager

RECOMMENDATION
It is recommended that the City Council adopt a Resolution approving a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership (SJVSWQP) and authorize the City Manager to execute the agreement.

SUMMARY
The State Water Resources Control Board (SWRCB) Municipal Storm Water Program manages National Pollutant Discharge Elimination System (NPDES) permits for Phase I (servicing municipalities over 100,000 people) and Phase II (servicing municipalities less than 100,000 people) Programs. Agencies under the State Stormwater Program have the option to contribute to a regional storm water program to collaborate on public outreach activities in order the meet the permit requirements and reduce their individual program costs and increase levels of service through cost sharing.

The San Joaquin Valley Storm Water Quality Partnership (SJVSWQP) began in 2006 as a partnership with four San Joaquin Valley cities, and the County of San Joaquin. The partnership plans and implements various mandates to ensure compliance with stormwater regulations.

Since 2006 the partnership has grown and now covers additional cities and counties. As of 2023, the partnership has grown from six to twenty-one agencies and includes participation of various stormwater consulting firms that have expertise in regulations and compliance. The partnership has been highly successful over the years and this has helped agencies to manage their stormwater programs more effectively and efficiently.

Item 9.3 - CC/LRA 12/12/2023
Some examples of accomplishments of this partnership include:
• Standardizing Outreach & Education Materials (on-going) • Group Subscriptions & Membership to California Association Stormwater Quality Association (CASQA) – Group vs. Individual
• Radio Ads (Annual)
• Multi-Agency Post-Construction/Low Impact Development Standards Manual (2015)
• Advertising & Printing of Materials (as needed)
• Consultant Services (as needed to comply with requirements) • Regional Stormwater Trainings (Annual)
• Partnership Website (www.sjvswqp.org)
• Special Programs & Events
• Pyrethroids Management Plan & Program Implementation (2021-22) The Cost Sharing Agreement was developed for the growing partnership. This Agreement will allow the partnership to continue to expand the cost sharing efforts as the partnership grows and new requirements are mandated by the State. The Cost-Sharing Agreement will establish updated membership dues for the partnership, program administration costs, cost sharing minimum and maximum annual contributions, and shared costs for typical items such as: Consulting Services, Group Subscriptions, Special Programs or Events, Printing, Advertising and sets the methodology for the cost sharing, which is based by population. The attached agreement is the Final Draft and has been reviewed by all participating agencies.

FISCAL IMPACT
The City’s share cost for the partnership membership dues, partnership cost sharing and special stormwater program implementation and budgeted and funded every year in the Stormwater Fund 101-413.

ATTACHMENTS

1. Resolution 2023-XXXX

2. Cost Sharing Agreement

CC/LRA -12/12/2023
CC Resolution 2023-

CITY OF RIVERBANK
RESOLUTION 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERBANK

APPROVING AND AUTHORIZING THE EXECUTION OF A COST SHARING

AGREEMENT BY THE CITY MANAGER WITH THE SAN JOAQUIN VALLEY STORM

WATER QUALITY PARTNERSHIP (SJVSWQP) FOR PARTICIPATION IN STORM

WATER MANAGEMENT ACTIVITIES

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, the State Water Resources Control Board (SWRCB) Municipal Storm Water Program manages National Pollutant Discharge Elimination System (NPDES) permits for Phase I (servicing municipalities over 100,000 people) & Phase II Permit (servicing municipalities less than 100,000 people) Programs. Agencies under the State Stormwater Program have the option to contribute to a regional storm water program to collaborate on public outreach activities in order to meet the permit requirements and reduce their individual program costs and increase levels of service through cost sharing, and
WHEREAS, the SJVSWQP began in 2006 as a partnership with San Joaquin Valley agencies to collaborate on the implementation of various mandates to ensure compliance with stormwater regulations. Since then, the partnership has grown and now covers additional agencies and counties. As of 2023, the partnership has grown to over 21 agencies and continues to become more valuable and resourceful; and WHEREAS, the SJVSWQP has been successful over the years and continues to assist agencies to manage their stormwater programs more effectively and efficiently; and WHEREAS, the Cost-Sharing Agreement will establish updated membership dues for the partnership, program administration costs, cost sharing minimum and maximum annual contributions and shared costs for typical items such as Consulting Services, Group Subscriptions, Special Programs or Events, Printing, Advertising and sets the methodology for the cost sharing, which is based by population; and WHEREAS, the City of Riverbank along with other agencies in the partnership wish to continue the partnership to accomplish the following through the Cost Share Agreement:
• Standardizing Outreach & Education Materials
• Group Subscriptions & Membership to California Association Stormwater Quality Association (CASQA)
ATTACHMENT 1

CC/LRA -12/12/2023
CC Resolution 2023-
• Radio Ads
• Multi-Agency Construction Standards Manuals (as needed to comply with regulations)
• Regional Partnership (i.e., Pyrethroids Management Program) • Advertising & Printing of Materials (as needed)
• Consultant Services (as needed to comply with requirements) • Regional Stormwater Trainings
• Partnership Website (www.sjvswqp.org)
• Special Programs & Events as necessary
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Riverbank that the City Council authorizes the approval and execution by the City Manager of a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership.

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 12thnd day of December, 2023; motioned by Councilmember ______, seconded by Councilmember ______, and upon roll call was carried by the following vote of ___:

AYES:

NAYS:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
________________________ ________________________
Gabriela Hernandez Richard D. O’Brien
City Clerk Mayor
ATTACHMENT 2

Item 9.4 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL/ LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 9.4
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Resolution to Approve a Cost Share Agreement with the Stanislaus Tuolumne River Groundwater Basin Association (STRGBA) for Preparation of a Groundwater Sustainability Plan (GSP) and Groundwater Annual Reports.

From: Marisela H. Garcia, City Manager
Submitted by: Cody Bridgewater, Public Works Director/LRA Director

RECOMMENDATION
It is recommended that the City Council consider approving the Stanislaus Tuolumne River Groundwater Basin Association Groundwater Sustainability Agency (GSA) cost sharing agreement for the update of the Groundwater Sustainability Plan (GSP) and development of the Groundwater Annual Reports.

SUMMARY
On November 8, 2023, the City of Modesto, on behalf of the STRGBA GSA, awarded a contract to Todd Groundwater to update the Modesto Sub-basin GSP and prepare Groundwater Annual Reports for years 2023 through 2028. The cost of the contract is in the amount of $1,994,601.00, to be split equally among the parties of the STRGBA GSA.

BACKGROUND
In September of 2014 Governor Edmund G. Brown signed into law the Sustainable Groundwater Management Act of 2014 which requires, amongst other items, the formation of Groundwater Sustainability Agencies (GSA) and the preparation of a Groundwater Sustainability Plan (GSP) with a focus on long-term sustainability.

On January 24, 2017, by Resolution No. 2017-30 the Modesto City Council elected to enter into Memorandum of Understanding (MOU) with the member agencies to form a GSA for the Sub-basin. The MOU provides a mechanism for the agencies to fund the work of the STRGBA GSA.

In June 2023, the Stanislaus and Tuolumne Rivers Groundwater Basin Association (STRGBA) issued a Request for Qualification to update the Groundwater Sustainability

Item 9.4 – CC/LRA 12/12/2023
Plan and the development of the next six Groundwater Annual Reports for Water Years 2023 through 2028. The STRGBA member agencies are all local agencies, pursuant to the Groundwater Management Act (SGMA) definition. The STRGBA member agencies include the cities of Riverbank, Oakdale, Modesto, and Waterford; Stanislaus County; Oakdale Irrigation District; and Modesto Irrigation District. Since its inception in 1994, STRGBA has provided a forum for local agencies to work cooperatively to provide for coordinated planning in the pursuit effective and sustainable management of the Modesto Sub-basin.

Through the STRGBA selection process, Todd Groundwater was selected to update the Groundwater Sustainability Plan (GSP) and develop the next six Groundwater Annual Reports (WY 2023-28).

On November 8, 2023, the City of Modesto on behalf of the STRGBA GSA, awarded a contract to Todd Groundwater to update the Modesto Sub-basin GSP and prepare Groundwater Annual Reports for years 2023 through 2028. The cost of the contract, which is in the amount of $1,994,601.00, is to be split equally among the parties of the STRGBA GSA.

STRATEGIC PLAN
The recommended action supports the City of Riverbank Strategic Plan Initiatives:

Maintain and Improve the City’s Infrastructure and Service Delivery System

FINANCIAL IMPACT
Total cost share of the GSP update and annual reports over the length of the contract for the City of Riverbank is $249,325.00, to be paid over a 6-year period according to the table in Attachment 1, and to be allocated from the Water Operating Fund 114.

ATTACHMENT

1. Cost Share Breakdown

2. Resolution 2023-

3. Cost Share Agreement
ATTACHMENT 1
STRGBA Cost Share for the update of the GSP and development of six Groundwater Annual Reports for Water Years 2023-2028.

Annual Cost Breakdown per TGW Task Schedule Estimates
Annual
Budget
Annual
Report
Annual Cost
GSP Annual
Cost
Contingency
Amount
Total
Annual
Cost
Annual Payment Per Member
Agency (12.5% of annual cost)
2023 $157,925 0 $30,221 $188,146 $23,518
2024 $161,084 0 $30,221 $191,305 $23,913
2025 $141,708 431,355 $30,221 $603,284 $75,411
2026 $144,542 431,355 $30,221 $606,118 $75,765
2027 $170,943 0 $30,221 $201,164 $25,146
2028 $174,362 0 $30,221 $204,583 $25,573
Total Over Six Payments w/ 10%
Contingency Per Member $1,994,601 $249,325
Joint Total Over Six Payments for
STRGBA GSA $1,994,601

CC/LRA – 12/12/2023
CC Resolution 2023-

CITY OF RIVERBANK
RESOLUTION 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERBANK,

CALIFORNIA, APPROVING THE STRGBA GSA PROJECT COST SHARING AND

REIMBURSEMENT AGREEMENT FOR THE UPDATE OF A GROUNDWATER

SUSTAINABILITY PLAN

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, the Parties formed the Stanislaus and Tuolumne rivers Groundwater Basin Association Groundwater Sustainability Agency (“STRGBA GSA”) in 2017 pursuant to the Memorandum of Understanding forming the Stanislaus and Tuolumne Rivers Groundwater Basin Association Groundwater Sustainability Agency (GSA MOU”) entered into and duly adopted by each party to this Agreement; and WHEREAS, the recitals to the GSA MOU identify the GSA’s obligations to, inter alia, develop and update a Groundwater Sustainability Plan, as defined in GSA MOU Section 3.9 (“GSP”), for the Modesto Sub-basin, as defined in GSA MOU Section 3.12 (“Modesto Sub-basin”) ; and
WHEREAS, the Parties have received a proposal from and intend to engage a consultant, Todd Groundwater, to update the Modesto Sub-basin GSP and develop the next six Groundwater Annual Reports for adoption by the Parties pursuant to the Sustainable Groundwater Management Act of 2014; and WHEREAS, the Total Consultant (all Fees and Services) cost per the Consultant’s proposal is provided in Attachment 1 in the amount of One Million Nine Hundred Ninety Four Thousand Six Hundred One Dollars and Zero Cents ($1,994,601.00), such Total Consultant cost is composed of Consultant’s Base Fee and Contingency Services, each is defined in Attachment 2; and
WHEREAS, this agreement identifies each Parties Funding Percentage, as defined in the GSA OU Section 3.4 and described in GSA MOU Section 7.1 with respect to the Total Consultant cost to complete the GSP for its due adoption by the Parties no later than December 31, 2023.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Riverbank agrees on the Cost Sharing Agreement and the City’s portion of cost according to the Cost Share listed in Attachment 1.

ATTACHMENT 2

CC/LRA – 12/12/2023
CC Resolution 2023-
PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 12th day of December, 2023; motioned by Councilmember , seconded by Councilmember , and upon roll call was carried by the following City Council vote of :

AYES:

NAYS:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
________________________________ __________________________ Gabriella Hernandez Richard D. O’Brien
City Clerk Mayor
Attachment: STRGBA GSA Equitable Project Cost Sharing and Reimbursement Agreement for Updating the Groundwater Sustainability Plan and Development of the Groundwater Annual Reports
1 STRGBA GSA

EQUITABLE PROJECT COST SHARING AND REIMBURSEMENT AGREEMENT FOR

UPDATING THE GROUNDWATER SUSTAINABILITY PLAN AND DEVELOPMENT

OF THE GROUNDWATER ANNUAL REPORTS
This EQUITABLE PROJECT COST SHARING AND REIMBURSEMENT
AGREEMENT (“Agreement”) is entered into by and between the CITY OF OAKDALE, a California municipal corporation, the CITY OF RIVERBANK, a California municipal corporation, the CITY OF MODESTO, a California municipal corporation, the CITY OF WATERFORD, a California municipal corporation, STANISLAUS COUNTY, a political subdivision of the State of California, the OAKDALE IRRIGATION DISTRICT, a California special district, and the MODESTO IRRIGATION DISTRICT, a California special district.

Each of the parties to this Agreement shall individually be referred to as the “Party,” or collectively, as the “Parties.” This Agreement is entered into this day of , 2023.

RECITALS:

WHEREAS, the Parties formed the STANISLAUS AND TUOLUMNE RIVERS

GROUNDWATER BASIN ASSOCIATION GROUNDWATER SUSTAINABILITY AGENCY (“STRGBA GSA”) in 2017 pursuant to the MEMORANDUM OF UNDERSTANDING Forming the STANISLAUS AND TUOLUMNE RIVERS GROUNDWATER BASIN ASSOCIATION GROUNDWATER SUSTAINABILITY AGENCY (“GSA MOU”) entered into and duly adopted by each Party to this Agreement, and WHEREAS, the recitals to the GSA MOU identify the GSA’s obligations to, inter alia, develop a Groundwater Sustainability Plan, as defined in GSA MOU Section 3.9 (“GSP”), for the Modesto Sub-basin, as defined in GSA MOU Section 3.12 (“Modesto Sub-basin”), and ATTACHMENT 3
2 WHEREAS, the Parties have received a proposal from and intend to engage a consultant, TODD GROUNDWATER (“Consultant”), to update the Modesto Sub-basin GSP and prepare Groundwater Annual Reports (“GWARs”) for its adoption by the Parties pursuant to the Sustainable Groundwater Management Act of 2014, and
WHEREAS, the TOTAL Consultant (all Fees and Services) cost per Consultant’s proposal is provided at Exhibit 1 in the amount of ONE MILLION NINE HUNDRED NINETYFOUR THOUSAND SIX HUNDRED AND ONE DOLLARS, such TOTAL Consultant cost is composed of Consultant’s Base Fee and Contingency Services, as each is defined in Exhibit 1, and
WHEREAS, this Agreement identifies each Party’s Funding Percentage, as defined in GSA MOU Section 3.4 and described in GSA MOU Section 7.1, with respect to the TOTAL Consultant cost to develop the GWARs and update the GSP for their due adoption by the Parties no later than April 1st each year and January 31, 2027 respectively.

NOW, THEREFORE, the Parties, on the terms and conditions herein set forth, hereby agree as follows:

TERMS:

1. The CITY OF MODESTO shall enter into an agreement with the Consultant on behalf of the STRGBA GSA. THE CITY OF MODESTO will manage the funding and payment in accordance with this Agreement and as directed by the Parties through the STRGBA GSA.

2. Subject to the direction and prior approval of the Parties through the STRGBA GSA, the CITY OF MODESTO shall execute an agreement with the Consultant for the update of the Modesto Sub-basin GSP and development of the GWARs for the amounts stated in Exhibit 1, TOTAL Consultant cost (Base Fee plus Contingency Services). 3 3. Subject to prior approval by the Parties through the STRGBA GSA, the CITY OF MODESTO will pay the TOTAL Balance, as described in Exhibit 1 as ONE MILLION NINE HUNDRED NINETY-FOUR THOUSAND SIX HUNDRED AND ONE DOLLARS, pursuant to the terms below.

4. The Parties shall each pay a share of the TOTAL Balance to the CITY OF MODESTO as reimbursement for the CITY OF MODESTO’s payment of the Total Balance as more specifically delineated in Exhibit 1 hereto (“Funding Share”). As specified in Exhibit 1, STANISLAUS COUNTY, agrees and promises that, for all cost-share obligations under this Agreement, including cost-share for Base Fee and Contingency Services, it shall also be responsible for all cost-share amounts allocable to Tuolumne County.

5. In the event that any additional agency becomes a Party to this Agreement, GSA MOU Section 4.5 shall govern the addition and the new party’s payment of its proportionate share of the TOTAL Consultant cost and the proportionate decrease and refund of the other Parties’ Funding Share.

7. Each Party shall make payment of its Funding Share pursuant to Exhibit 1 by: (1) six installment payments totaling the amount of the Funding Share, made consecutively at the end of each calendar year, with the first payment due and payable on December 31, 2023; or, (2) full payment of the Funding Share by December 31, 2023.

8. In the event the Consultant notifies the Parties that payment in excess of the TOTAL Consultant cost is needed, the Parties, through the STRGBA GSA, shall determine whether to approve such additional payment and, if so, direct the CITY OF MODESTO to contract with the Consultant accordingly.

9. In the event that the actual costs to complete the update of the Modesto Sub-basin 4 GSP and development of the GWARs by the Consultant are less than the TOTAL Consultant cost and do not require use of the entirety of the Parties’ Funding Shares, the Funding Shares shall be recalculated based upon the new Balance and any funds paid in excess of the new Funding Shares shall be refunded to the respective Parties by the CITY OF MODESTO accordingly.

10. The CITY OF MODESTO shall direct the Consultant to provide regular updates on its work to the STRGBA GSA and as directed by the Parties. Upon the request of the Parties, the CITY OF MODESTO shall direct the Consultant to provide any interim drafts or models completed for the update of the Modesto Sub-basin GSP and development of the GWARs to the Parties. Each Party that has paid its respective Funding Share in full shall be entitled to copies of all final deliverables created by the Consultant.

11. This Agreement is governed by the GSA MOU and it shall control as to items that are not otherwise specifically addressed herein by this Agreement.

12. This Agreement may be modified only with the written agreement of the Parties. 5 IN WITNESS WHEREOF, the CITY OF OAKDALE, a California municipal corporation, the CITY OF RIVERBANK, a California municipal corporation, the CITY OF MODESTO, a California municipal corporation, the CITY OF WATERFORD, a California municipal corporation, STANISLAUS COUNTY, a political subdivision of the State of California, the OAKDALE IRRIGATION DISTRICT, a California special district, and the MODESTO IRRIGATION DISTRICT, a California special district have authorized the execution of this Cost Sharing Agreement for update of the Groundwater Sustainability Plan and development of the Groundwater Annual Reports.
6 CITY OF RIVERBANK, a California
Municipal Corporation:

By: ________________________
Marisela H. Garcia, City Manager
Date: ___________________________
ATTEST:

By: ____________________________
Gabriela Hernandez, City Clerk
APPROVED AS TO FORM:

By: __________________________
Tom Hallinan, City Attorney
7 EXHIBIT 1

COST-SHARE SCHEDULE FOR CONSULTANT FEE
2023
Agency % Share Total Annual Payment
City of Modesto 12.5 $188,146 $23,518
City of Oakdale 12.5 $188,146 $23,518
City of Riverbank 12.5 $188,146 $23,518
City of Waterford 12.5 $188,146 $23,518
Stanislaus County 12.5 $188,146 $23,518
Stanislaus County
Per Agreement with Tuolumne County 12.5 $188,146 $23,518 Modesto Irrigation District 12.5 $188,146 $23,518
Oakdale Irrigation District 12.5 $188,146 $23,518
Annual Total For 2023 100 $188,146
Remaining Contract Balance/Budget $1,806,455
2024
Agency % Share Total Annual Payment
City of Modesto 12.5 $191,305 $23,913
City of Oakdale 12.5 $191,305 $23,913
City of Riverbank 12.5 $191,305 $23,913
City of Waterford 12.5 $191,305 $23,913
Stanislaus County 12.5 $191,305 $23,913
Stanislaus County
Per Agreement with Tuolumne County 12.5 $191,305 $23,913 Modesto Irrigation District 12.5 $191,305 $23,913
Oakdale Irrigation District 12.5 $191,305 $23,913
Annual Total For 2024 100 $191,305
Remaining Contract Balance/Budget $1,615,150
2025
Agency % Share Total Annual Payment
City of Modesto 12.5 $603,284 $75,411
City of Oakdale 12.5 $603,284 $75,411
City of Riverbank 12.5 $603,284 $75,411
City of Waterford 12.5 $603,284 $75,411
Stanislaus County 12.5 $603,284 $75,411
Stanislaus County
Per Agreement with Tuolumne County 12.5 $603,284 $75,411 Modesto Irrigation District 12.5 $603,284 $75,411
Oakdale Irrigation District 12.5 $603,284 $75,411
Annual Total For 2025 100 $603,284
Remaining Contract Balance/Budget $1,011,866
8 2026
Agency % Share Total Annual Payment
City of Modesto 12.5 $606,118 $75,765
City of Oakdale 12.5 $606,118 $75,765
City of Riverbank 12.5 $606,118 $75,765
City of Waterford 12.5 $606,118 $75,765
Stanislaus County 12.5 $606,118 $75,765
Stanislaus County
Per Agreement with Tuolumne County 12.5 $606,118 $75,765 Modesto Irrigation District 12.5 $606,118 $75,765
Oakdale Irrigation District 12.5 $606,118 $75,765
Annual Total For 2026 100 $606,118
Remaining Contract Balance/Budget $405,748
2027
Agency % Share Total Annual Payment
City of Modesto 12.5 $201,164 $25,146
City of Oakdale 12.5 $201,164 $25,146
City of Riverbank 12.5 $201,164 $25,146
City of Waterford 12.5 $201,164 $25,146
Stanislaus County 12.5 $201,164 $25,146
Stanislaus County
Per Agreement with Tuolumne County 12.5 $201,164 $25,146 Modesto Irrigation District 12.5 $201,164 $25,146
Oakdale Irrigation District 12.5 $201,164 $25,146
Annual Total For 2027 100 $201,164
Remaining Contract Balance/Budget $204,584
2028
Agency % Share Total Annual Payment
City of Modesto 12.5 $204,583 $25,573
City of Oakdale 12.5 $204,583 $25,573
City of Riverbank 12.5 $204,583 $25,573
City of Waterford 12.5 $204,583 $25,573
Stanislaus County 12.5 $204,583 $25,573
Stanislaus County
Per Agreement with Tuolumne County 12.5 $204,583 $25,573 Modesto Irrigation District 12.5 $204,583 $25,573
Oakdale Irrigation District 12.5 $204,583 $25,573
Annual Total For 2028 100 $204,583
Remaining Contract Balance/Budget $0
9 Annual Cost Breakdown per TGW Task Schedule Estimates Annual
Budget
Annual
Report
Annual Cost
GSP Annual
Cost
Contingency
Amount
Total
Annual
Cost
Annual Payment Per Member
Agency (12.5% of annual
cost)
2023 $157,925 0 $30,221 $188,146 $23,518
2024 $161,084 0 $30,221 $191,305 $23,913
2025 $141,708 431,355 $30,221 $603,284 $75,411
2026 $144,542 431,355 $30,221 $606,118 $75,765
2027 $170,943 0 $30,221 $201,164 $25,146
2028 $174,362 0 $30,221 $204,583 $25,573
Total Over Six Payments w/ 10%
Contingency Per Member $1,994,601 $249,325
Joint Total Over Six Payments for
STRGBA GSA $1,994,601

Item 9.5 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 9.5
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Resolution Approving the Scope of Work and Cost Proposal for Senior Level General Planning Services with John Anderson Land Use Planning and Authorizing a Budget Amendment of $75,000 to the Planning Department Professional Services Account
From: Marisela H. Garcia, City Manager

RECOMMENDATION
It is recommended that the City Council consider a Resolution to approve the Scope of Work and Cost Proposal for Senior Level General Planning Services with John Anderson Land Use Planning and authorizing a budget amendment of $75,000 to the Planning Department Professional Services account.

SUMMARY
On December 15, 2023 our Planning and Building Manager, Donna Kenney, will officially retire from the City of Riverbank. The City is currently undergoing a recruitment process for the replacement of Mrs. Kenney and will require interim assistance in order to ensure a continuity of services for all current Planning and Building projects. John Anderson Land Use Planning currently provides the City with general planning assistance and is able to provide additional Senior-level assistance during this interim period.

This work is anticipated to be billed at $15,000 per month with a not to exceed amount of $75,000.

STRATEGIC PLAN
This item is directly related to the City’s Mission to “provide high quality, professional services…for our diverse residents…”

FINANCIAL IMPACT

Item 9.5 – CC/LRA 12/12/2023
A retainer of $15,000 will be billed to the City on a monthly basis and will be reconciled based on actual costs with a not-to-exceed amount of $75,000 until April 2024 when the City anticipates having our new Director on board. Funds will be paid from the General Fund and will be offset by salary savings and reimbursable costs from development.

ATTACHMENTS

1. Resolution 2023-

2. Scope of Work and Cost Proposal from John Anderson Land Use Planning

CC/LRA – 12/12/2023
CC Resolution 2023-

CITY OF RIVERBANK
RESOLUTION 2023-

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF RIVERBANK, CALIFORNIA

APPROVING THE SCOPE OF WORK AND COST PROPOSAL FOR SENIOR LEVEL

GENERAL PLANNING SERVICES WITH JOHN ANDERSON LAND USE PLANNING AND AUTHORIZING A BUDGET AMENDMENT OF $75,000 TO THE PLANNING

DEPARTMENT PROFESSIONAL SERVICES ACCOUNT FOR SAID SERVICES

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, on December 15, 2023 our Building and Planning Manager, Mrs.

Donna Kenney, will retire from the City; and
WHEREAS, the City has hired Mosaic Public Partners to undergo the recruitment process for Mrs. Kenney’s replacement; and
WHEREAS, in order to ensure a continuity of services to be provided to for our existing planning and building projects the City requires interim assistance; and WHEREAS, John Anderson Land Use Planning has provided General Planning Assistance to the City prior to and during Mrs. Kenney’s tenure with the City and has the expertise to provide high quality services; and
WHEREAS, John Anderson Land Use Planning has submitted a Scope of Work and Cost Proposal, incorporated as Exhibit A, for senior level general planning services for a monthly retainer of $15,000 with a not to exceed clause of $75,000; and WHEREAS, salary savings and reimbursable costs from developers will be able to offset these services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Riverbank does hereby approve the Scope of Work and Cost Proposal for senior level planning services and authorizes a budget amendment of $75,000 to the Planning Department Professional Services Account for said services.

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 12th day of December, 2023; motioned by Councilmember __________, seconded by Councilmember __________, and upon roll call was carried by the following City Council vote of ______:

ATTACHMENT 1

CC/LRA – 12/12/2023
CC Resolution 2023-
AYES:

NAYS:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
________________________________ __________________________ Gabriela Hernandez Richard D. O’Brien
City Clerk Mayor
Attachment(s): Exhibit A – Scope of Work and Cost Proposal City of Riverbank
Professional Planning Services
December 1, 2023 Page 1

SCOPEOFWORK AND COST PROPOSAL

FOR THE CITY OF RIVERBANK

GENERAL PLANNING SERVICES
2023/2024
TASK 1 PRIMARY PLANNING AND GENERAL SERVICES
JBA staff will provide professional planning services for the City of Riverbank for a minimum of ninety-six (96) hours per month to average twelve (12) days of planning service at Riverbank City hall per month. These days will be determined by the City Manager but are understood to include a minimum of three days per week, Monday through Wednesdays. JBA staff will be accessible and will return all messages within 24hours. JBA staff will report directly to the City Manager and attend City Staff meetings as requested. It is our understanding that attendance at the Planning Commission and City Council Meetings may be required. The primary contact person will be Miguel Galvez or his assignee. John B. Anderson and/or David Niskanen will be the secondary contact. It will be JBA staff’s responsibility to be well versed in all of the current functions of City business so as not to confuse the public and our future planning applicants.

JBA staff willsubmit a monthly Planning Department Report to the City Manager to be used as a management tool to direct the work effort of JBA staff and to allow JBA’s work effort to be assigned to top priorities as determined by the City Manager.

The monthly retainer costs to the City of Riverbank for this service will be $15,000 billed per month which will be billed at the beginning of each month, with a not to exceed amount of $75,000.00 which provides planning services through the month of April. J.B. Anderson Land Use Planning shall prepare a monthly statement of our work to reconcile all work hours performed on City tasks. This monthly retainer cost is based on a reduced Senior Planner rate of $156.00 per hour. We will make every attempt to reduce this monthly expense by using Assistant and Associate Planners where appropriate.

It is important to note that the Rate Schedule included in Exhibit B DOES Not apply to this task and JBAP will do all that we can to supplement planning services with lower-level planners to save the City on General Planning related services. Exhibit B billing rates applies to Tasks 2, 3, and 4, as defined below. As noted above, the monthly retainer costs included as part of Task 1 are based on a Senior Planner rate of $156.00 per hour.

Extra work outside of the normal 96 hours per month, such as the preparation of CEQA Compliance Documents will be defined in a Scope of Work and agreed to in ATTACHMENT 2
City of Riverbank
Professional Planning Services
December 1, 2023 Page 2
advance of any work being performed or billed.

At the City Manager’s option, work defined under this task may be transferred to tasks described below in Tasks 3 and 4. The monthly Planning Report will assist the City in defining any work shifts needed.

TASK 2
TASK 3
TASK 4

SECONDARY PLANNING AND GENERAL SERVICES
In addition to providing professional planning services for the City of Riverbank, this task shall include types of higher-level work that JBA Staff will perform at the discretion of the City Manager. Such tasks include, but are not limited to peer reviews, project management, guidance on various State mandates, research andanalysis of options, and preparation of environmental documents. JBA’s current hourly Fee Rates for Public Clients is attached as Exhibit B. These rates shall serve as the basis for budget negotiations.

SPECIAL PROJECTS FOR THE CITY OF RIVERBANK
JBA Staff shall prepare a detailed proposal and budget for any and all special projects as directed by the City Manager. JBA staff will negotiate with the City the hourly rates used in the budget for these projects depending on the complexity of the work to be performed. JBA’s current hourly Fee Rates for Public Clients is attached as Exhibit B.

These rates shall serve as the basis for budget negotiations.

APPLICANT DRIVEN SPECIAL PROJECTS OF LARGE SCALE
In the event an applicant proposes a large complex project, JBA will staff the project with professional planners to represent the City of Riverbank. The hourly rate used in the budget for these large projects shall be the Fee Rate for Public Clients attached as Exhibit B. JBA staff will prepare a separate Scope of Work and Budget to be shared with and approved by the City Manager and Project Proponent.

City of Riverbank
Professional Planning Services
December 1, 2023 Page 3

ASSUMPTIONS
1) City will provide office space,supplies and materialsforthe planning purposesincludinginternet service. We assume all planning forms and documents are available electronically in a manner that can easily be accessed.
2) City to provide personnel for assistance for the publishing of public notices, filing documents, record keeping, public agency notifications, neighbor notifications, PC minutes, PC Resolutions, PC meeting set-up and take down and other duties as assigned. Having technical assistance is a critical consideration in the rates given to the City of Riverbank above. 3) City staff shall be responsible for attending all Planning Commission and City Council Meetings, unless otherwise directed by the City Manager.
4) JBA Staff will prepare all staff reports and technical documents, as necessary, to the City for the publishing of agendas and posting of such. City staff will be responsible for the mailing and posting of all materials on the City website as agreed. 5) City staff shall be responsible for all record keeping and file management. In this regard, all files for active projects shall be kept in the City offices for public record keeping. 6) Exhibit B and JBAP billing rates are adjusted annually by CPI. Consequently, it is projected our hourly rates will increase by 3.7 % starting January 1st, 2024.

City of Riverbank
Professional Planning Services
December 1, 2023 Page 4
FEE RATE SCHEDULE (Public Clients)
November 2023

STAFF MEMBER TITLE HOURLY RATE
John B. Anderson President $230.00/Hour
Mark Niskanen Principal Planner $210.00/Hour
Miguel Galvez Senior Planner $175.00/Hour
Brad Wall Senior Planner $175.00/Hour
David Niskanen Senior Planner $165.00/Hour
Michael Arroyo Assistant Planner $110.00/Hour
Jailah Smith Assistant Planner $92.00/Hour
Nicole Jardine Administrative Assistant $65.00/Hour
Note Terms of Payment: Client shall pay Consultant in full for all charges and expenses set forth in each invoice within ten (10) days of the date of the invoice. If the Client fails to pay all amounts owed within this ten (10) day period, the Client shall pay a late charge on the unpaid balance at the rate of twenty percent (20%) per annum. Rates are subject to change upon a thirty (30) day notice.

Item 9.6 - CC / LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 9.6
SECTION 9: CONSENT CALENDAR
Meeting Date: December 12, 2023
Subject: Second Reading an Ordinance Approving the Rezone 01-2023 of 8.55 Acres to Planned Development located at 6612 and 6472 Central Avenue (APN’s 062-020-018 and 062-020-031) for the River’s Edge Subdivision and McRoy Wilbur Communities, Inc.

From: Marisela H. Garcia, City Manager
Submitted by: Donna M. Kenney, Planning and Building Manager

RECOMMENDATION
It is recommended that the City Council consider adopting the Rezone Ordinance for the River’s Edge Project.

SUMMARY
The project location is 6612 and 6472 Central Avenue (APNs 062-020-018 and 062-020- 031). The entire project consists of a General Plan Amendment (“GPA” Resolution), a Rezone (“RZ” Ordinance), and a Vesting Tentative Map (“VTM” Resolution), for the River’s Edge subdivision project on approximately 8.55 acres. The Planning Commission, after taking public comment at their regular meeting of October 17, 2023, voted 5-0 to recommend approval of the Rezone Ordinance to the City Council. At their regular meeting of November 14, 2023, the City Council approved the GPA and VTM resolutions and voted 5-0 to approve the first reading of the ordinance and pass it to a second reading.

BACKGROUND
The two (2) existing parcels are currently each occupied by one single-family dwelling unit respectively. The project site is surrounded by existing residential dwellings to the

Item 9.6 - CC / LRA 12/12/2023
north, south, and west and vacant land to be developed to the east. VTM 02-2023 proposes subdividing 8.55 acres into 36 buildable lots, with four (4) additional out lots, lots A – D. Lot A will serve as a landscape lot and Lot B will function as a storm water basin to be dedicated to the City of Riverbank, while Lots C and D will contain the existing single-family dwellings. Pursuant to State subdivision law, additional maps can (and will be) filed to completely separate Lots C and D from the project site.

GENERAL PLAN CONSISTENCY
The proposed project is consistent with the following General Plan policies: Policy DESIGN 1.6, Policy DESIGN 3.2, and Policy DESIGN 5.1.

ATTACHMENTS

1. Ordinance 2023-XXX

CC/LRA 12/12/2023
CC Ordinance 2023-

CITY OF RIVERBANK
ORDINANCE 2023-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RIVERBANK APPROVING THE REZONE OF 8.55 ACRES TO PLANNED DEVELOPMENT, LOCATED AT 6612 AND 6472 CENTRAL AVENUE (APNS 062-020-018 AND 062-020-031), A PROJECT KNOWN AS RIVER’S EDGE
______________________________________________________________________ WHEREAS, a General Plan Amendment, Rezone, and Vesting Tentative Map application has been received from McRoy Wilbur Communities, Inc with a request to rezone approximately 8.55 acres from Single Family Residential Residential (R-1) to Planned Development (PD); and
WHEREAS, the City of Riverbank Planning Commission conducted a Public Hearing on Tuesday, October 17, 2023 to consider the proposed Ordinance and with a vote of 5-0 recommended approval by the City Council; and WHEREAS, the City Council for City of Riverbank has made the following findings to adopt the Rezone:

1. Each individual unit of the development if built in stages, as well as the total development, can exist as an independent unit capable of creating a good environment in the locality and being in any stage as desirable and stable as the total development.

2. The uses proposed will not be a detriment to the present and proposed surrounding land uses, but will enhance the desirability of the area and have a beneficial effect.

3. Any deviation from the standard ordinance requirements is warranted by the unusual design and additional amenities incorporated in the development plan which offers certain redeeming features to compensate for any deviations that may be permitted.

4. The principles incorporated in the proposed plans identify unique characteristics which could not otherwise be achieved under other zoning districts.

5. Where a PD rezone is initiated by the City, the previous findings are not required.

NOW, THEREFORE, THE CITY OF RIVERBANK CITY COUNCIL DOES ORDAIN AS FOLLOWS:

Section 1: The City Council of the City of Riverbank approves Rezoning the Project site to Planned Development (APNS 062-020-018 and 062-020-031).

CC/LRA 12/12/2023
CC Ordinance 2023-
Section 2: Constitutionality, severability. If any section, subsection, sentence, clause, phrase, or word of this resolution is for any reason held by a court of competent jurisdiction to be unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of the resolution. The Planning Commission of the City of Riverbank hereby declares that it would have passed this resolution and each section, subsection, sentence, clause, phrase, and word thereof, irrespective of the fact that any one or more section(s), subsection(s), sentence(s), clause(s), phrase(s), or word(s) be declared invalid.

Section 3: This Ordinance shall become effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of general circulation at least fifteen (15) days prior to its effective date or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at lease fifteen (15) days prior to its effective date.

The foregoing was introduced at a regular meeting of the City Council of the City of Riverbank held on the 14th day of November 2023; motioned by Councilmember ___________________, seconded by Council Member ____________________, and upon roll call was carried by the following vote ___:

AYES:

NAYS:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
__________________ ___________________
Gabriela Hernandez Richard D. O’Brien
City Clerk Mayor
APPROVED AS TO FORM:
____________________
Tom Hallinan
City Attorney

Item 10.1 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 10.1
SECTION 10: PUBLIC HEARIING
Meeting Date: December 12, 2023
Subject: First Reading by Title Only and Introduction of an Ordinance, Amending Title VII: Traffic Code, Chapter 71: Stopping, Standing and Parking, Section 71.07 Prohibited and Limited Parking, Subsection (A), of the Riverbank Municipal Code, by Repealing this Section in its Entirety and Substituting it with New Section

71.07 Prohibited and Limited Parking, Subsection (A) of the Riverbank Municipal Code.

From: Marisela H. Garcia, City Manager
Submitted by: Donna M. Kenney, Planning and Building Manager

RECOMMENDATION
It is recommended that the City Council introduce for first reading Ordinance 2023-XXX amending Title VII: Traffic Code, Chapter 71: Stopping, Standing and Parking, Section

71.07 Prohibited and Limited Parking, Subsection (A), by repealing this Section in its entirety and substituting it with new Section 71.07 Prohibited and Limited Parking, Subsection (A), to the Riverbank Municipal Code of Ordinances.

EXECUTIVE SUMMARY
At times a vehicle is reported parked on the street in excess of the permitted 72-hour time limit. After being cited, the owner is required to relocate or move the vehicle from the location where it was cited. However, ambiguous language found in the Riverbank Municipal Code creates an issue when a Neighborhood Improvement Officer returns for reinspection and the cited vehicle does not appear to have been moved or has only moved a few inches. As such, a clearly defined and established minimum distance whereby a cited vehicle must be relocated would reduce redundancy and confusion between Neighborhood Improvement Officers and the general public.

BACKGROUND AND ANALYSIS
Situations arise where vehicles are left parked on public streets and are often unattended for days. These vehicles can experience vandalism, gather grime, collect cob webs, and generally result in visual blight in neighborhoods. They are an eye-sore to the public and

Item 10.1 – CC/LRA 12/12/2023
can often draw vandals to the area. A long-range, unintended consequence which is concerning to the public is the perceived downward, negative pressure the unattended vehicles have on property values.

Having a designated and significant distance that cited vehicles would be required to be relocated by the 72-hour deadline would assist in the enforcement of the ordinance by removing any claim that any movement of the vehicle, no matter how slight, constitutes a reset of the 72-hour clock. Staff, after consulting with Neighborhood Improvement and Police Services, recommends seventy-five (75) linear feet as the minimum distance by which the vehicle must be moved. This distance would require the vehicle to move a minimum of two houses away. In addition, the new language clarifies who has the authority to enforce this ordinance.

GENERAL PLAN CONSISTENCY
Policy CIRC-1.15: The City will ensure that the pedestrian network is safe, accessible, attractive and efficient, running largely along public spaces (including streets and open spaces), fronted by houses, and avoids uses that generate major breaks in surveillance on routes to and from public transport and other routes used at night. Vehicles left unattended on streets for extended periods of time pose a risk to pedestrians, who must circumnavigate around them. These vehicles take up valuable space in front of homes, blocking the safest and most convenient access for families to enter their properties. They pose an additional safety hazard by blocking the view of activities on the street where other vehicles might come and go, changing the pedestrian’s view.

Implementation Measure CIRC-7: The City will develop and implement a Parking Master Plan to coordinate and manage parking in the City. The Master Plan will include strategies and implementation measures for addressing the City’s parking supply and parking requirements and design standards. The plan will include strategies to optimize the parking supply, especially in the downtown area, through shared parking; development of shared parking facilities; use of on-street parking to meet demand of nearby properties; ensuring parking standards reflect actual parking demand; ensuring parking standards are reduced for properties in walkable and bicycle friendly areas of the City; use innovative design standards, such as tandem parking, stacked parking, and valet parking; and other strategies. The City will develop and include maximum, as well as, minimum parking requirements for new growth areas. None of the above implementation measures would be possible with unattended vehicles prohibiting shared parking, leaving the demand of nearby properties unfulfilled, and skewing parking demand estimates.

ENVIRONMENTAL DETERMINATION
The ordinance amendment to the City of Riverbank Municipal Code is exempt from environmental review because it is not considered a project within the meaning of Section 15378 of the State CEQA Guidelines.

Item 10.1 – CC/LRA 12/12/2023

FISCAL IMPACT
Reduced code enforcement costs including, but not limited to staff hours for the reinspection of cited vehicles which only move a few inches and get additional citizen complaints.

STRATEGIC GOALS
The City of Riverbank’s Strategic Plan and Planning Sessions allow the City Council and staff to reaffirm the City’s Mission Statement, Vision, Core Values and Strategic Areas of Focus while providing direction and guidance in allocating resources, establishing policy and serves as an instrumental tool to help meet the needs for the growing and dynamic community. In addition, objectives are drafted and completed as City staff works toward their long-range goals.

The approval of the proposed amendment to the Riverbank Municipal Code to establish a specific distance for a cited vehicle to be relocated by is not a strategic goal of the City; however, the proposed amendment is consistent with the goal of the City of Riverbank’s General Plan “to be recognized as a premier community where individuals, families and businesses thrive in a safe and beautiful environment.”

PUBLIC NOTICE
The City Council hearing notice was published in the Riverbank News and posted at City Hall North, City Hall South, the Post Office, the Community Center and the City’s website on November 29, 2023.

ATTACHMENTS

1. Draft Ordinance 2023-XXX

2. Draft Ordinance 2023-XXX Redline
ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-

CITY OF RIVERBANK
ORDINANCE 2023-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RIVERBANK, CALIFORNIA, AMENDING TITLE VII: TRAFFIC CODE, CHAPTER 71: STOPPING, STANDING, AND PARKING, SECTION 71.07 PROHIBITED AND LIMITED PARKING,

BY REPEALING THIS SECTION IN ITS ENTIRETY AND SUBSTITUTING IT WITH NEW SECTION 71.07 PROHIBITED AND LIMITED PARKING, TO THE RIVERBANK

MUNICIPAL CODE OF ORDINANCES
WHEREAS, the City has been working on improving code enforcement efforts involving unattended vehicles left parked in excess of the permitted 72-hour time limit; and
WHEREAS, having a designated 75-foot distance that cited vehicles would be required to be relocated by the 72-hour deadline would assist in enforcement efforts by removing any claim that any movement of the vehicle constitutes a reset of the 72-hour clock; and
WHEREAS, the proposed Zoning Code amendment complies with the General Plan in that the City will ensure the pedestrian network is safe, accessible, attractive, and efficient, running largely along public spaces, fronted by houses, and avoids uses that generate major breaks in surveillance on routes to and from public transport and other routes used at night; and
WHEREAS, the proposed amendments to the Riverbank Municipal Code would amend Sections of Title VII: Traffic Code, Chapter 71: Stopping, Standing, and Parking; and
WHEREAS, the amendment is exempt from analysis under the California Environmental Quality Act (CEQA) under the “Common Sense Exemption” that CEQA applies only to projects that have the potential for causing significant environmental effects, as specified in Section 15061(b)(3) of the State CEQA Guidelines.

NOW, THEREFORE THE CITY OF RIVERBANK CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1: Title VII: Traffic Code, Chapter 71: Stopping, Standing and Parking, Section

71.07: Prohibited and Limited Parking, shall be amended as follows:

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
CHAPTER 71: STOPPING, STANDING AND PARKING
Section

71.01 Application; compliance required

71.02 Director of Public Works as Street Commissioner

71.03 Parallel parking

71.04 Angle parking

71.05 Stopping, standing and parking prohibited

71.06 Intersections and crosswalks

71.07 Prohibited and limited parking

71.08 Curb marking

71.09 Loading zones

71.10 Standing in alleys

71.11 Truck or trailer parking

71.12 Unlawful parking by peddlers and vendors

71.13 Temporary parking signs

71.14 Parking on private property

71.15 Parking on city-owned parking area

71.16 Parking of recreation vehicles

71.17 Washing vehicles in streets

71.18 Repairs and maintenance of vehicles in streets

71.19 Repair of vehicles and boats in residential districts § 71.01 APPLICATION; COMPLIANCE REQUIRED.
(A) The provisions of this chapter prohibiting the stopping, standing or parking of a vehicle shall apply at the times or at those times herein specified, except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the directions of a police officer.
(B) The provisions of this chapter imposing a time limit on standing or parking shall not relieve any person from the city to observe other and more restrictive provisions hereof or of law prohibiting or limiting the standing or parking of vehicle in specified places or at specified times.
(`67 Code, § 9-2-4) (Ord. 41, passed 5-21-37)
§ 71.02 DIRECTOR OF PUBLIC WORKS AS STREET COMMISSIONER.

The Director of Public Works of the city is hereby designated the Street Commissioner for the purposes of this chapter.
(`67 Code, § 9-2-20) (Ord. 79-4, passed 5-29-79)
§ 71.03 PARALLEL PARKING.

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
No person shall stand or park a vehicle in a roadway other than parallel with the edge of the roadway headed in the direction of traffic and with the right-hand wheels of the vehicle within 18 inches of the curb line or edge of the curb indicated by such marks or signs.
(`67 Code, § 9-2-1) (Ord. 41, passed 5-21-37)
§ 71.04 ANGLE PARKING.
(A) No person shall stand or park a vehicle upon those streets which have been marked or signed by order of the Council for angle parking. A vehicle shall be parked at the angle to the curb indicated by such marks or signs. (`67 Code, § 9-2-2)
(B) The Council shall determine those streets upon which angle parking shall be permitted (other than state highways where such parking is prohibited by the State Vehicle Code) and the Street Commissioner shall indicate such places by placing white lines upon the surface of the roadway indicating the angle at which parking is permitted. (`67 Code, § 9-2-3) (Ord. 41, passed 5-21-37)
§ 71.05 STOPPING, STANDING AND PARKING PROHIBITED.

No person shall stop, stand, or park a vehicle in any of the following places:
(A) Within any tunnel or upon any bridge, viaduct or approach thereto. (B) Within any parkway.
(`67 Code, § 9-2-5) (Ord. 41, passed 5-21-37)
§ 71.06 INTERSECTIONS AND CROSSWALKS.

The Street Commissioner shall appropriately sign or mark the following places and when signs or markings are in place, no person shall stop, stand, or park a vehicle in any of those places:
(A) At any place within 30 feet of an intersection other than as hereinbefore mentioned.
(B) Within 15 feet of the approach to the nearest line of a crosswalk. (`67 Code, § 9-2-6) (Ord. 41, passed 5-21-37)
§ 71.07 PROHIBITED AND LIMITED PARKING.
(A) No person shall stop, park or leave standing, any vehicle on any street or highway in the city for 72 or more consecutive hours. Such vehicle, cited or not, must be relocated at minimum of seventy-five (75) linear feet to avoid violation of California Vehicle Code Section 22651 (k) or this section. Any vehicle parked or left standing in excess of 72 consecutive hours in violation of this section may be cited or removed therefrom by a Neighborhood Improvement Officer or any regularly employed and salaried or contract officer of the Riverbank Police Services Division of the city. Such officer may move, remove and store the vehicle.

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
(B) If the vehicle is moved to another location where it is not readily visible from its formerly parked location or if it is stored, the officer causing such movement or storage of the vehicle shall immediately, by the most expeditious means, notify the owner of its location. If for any reason the owner of the vehicle cannot be so notified the person causing the vehicle to be moved or stored shall immediately, by the most expeditious means, send a letter by certified mail to the last known registered owner and legal owner of the vehicle.
(`67 Code, § 9-2-12) (Ord. 70-19, passed 1-25-71)
(C) No person shall stop, stand, or park any vehicle upon any street in the city when signs authorized by the City Council are in place giving notice that parking thereon is prohibited.
(D) When signs authorized by the City Council are in place giving notice thereof, no person shall stop, stand, or park any vehicle upon any street within the city between the hours designated by the sign on any day except Sunday for a period of time longer than so designated by said sign. Each period of over-parking for more than the period stated on the time limit sign shall constitute a separate offense. (Ord. 85-14, passed 11-12-85)
(E) No person shall park a vehicle between the hours of 4:00 a.m. and 6:00 a.m. on Monday, Wednesday, and Friday upon any paved street or part of a paved street inside the area bounded by and including Second, Third and Fourth Streets south of Atchison to Sierra, and Santa Fe Street between Second and Fourth Streets. (`67 Code, § 9-2-13) (Ord. 90-13, passed 7-9-90)
(F) No vehicle shall be parked for a longer period of time than one hour on any street or portion of street on which parking signs are erected informing the public that parking is limited thereon to a period of one hour. No vehicle shall be parked for a longer period of time than two hours on any street or portion of street on which parking signs are erected informing the public that parking is limited thereon to a period of two hours.
(`67 Code, § 9-2-8) (Ord. 245, passed 7-27-59)
§ 71.08 CURB MARKING.
(A) Red, yellow, and green markings.
(1) The Street Commissioner is hereby authorized, subject to the provisions and limitations of this title to place, and when required herein shall place, the following curb markings to indicate parking or standing regulations and the curb marking shall have the meaning as herein set forth.
(a) Red shall mean no stopping, standing or parking at any time; except that a bus stop in a red zone marked or signed as a bus zone. (b) Yellow shall mean no stopping, standing or parking at any time between 7:00 a.m. and 6:00 p.m. of any day except Sunday for any purpose other than the loading or unloading of materials, provided that the loading or unloading of materials shall not consume more than 30 minutes.
(Ord. 41, passed 5-21-37)
(c) Green shall mean no stopping, standing or parking for more than ten minutes at any time between 7:00 a.m. and 7:00 p.m. on any day except Sunday. (Ord. 102, passed 9-11-51)
ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
(2) When the Street Commissioner, as authorized under this title, has caused curb markings to be placed, no person shall stop, stand, or park a vehicle adjacent to any such legible curb marking in violation of any of the provisions of this section. (Ord. 41, passed 5-21-37) (`67 Code, § 9-2-7)
(B) Blue curb parking.
(1) Use of blue curb spaces. Persons using “blue curb” parking spaces shall comply with the following:
(a) No person shall park or stand any vehicle in a disabled persons parking zone (blue curb) unless the vehicle bears a special license or displays a special placard issued under the provisions of Cal. Veh. Code § 9105 or § 22511.5. (b) Parking zones for the physically handicapped are subject to any temporary parking prohibitions established by the city. (2) On-street parking. The City Council, by resolution, shall designate special “blue curb” parking spaces for the purpose of providing on-street parking and off-street parking in publicly owned or controlled parking facilities for exclusive use by physically handicapped persons.
(3) Off-street/privately financed facilities. The city hereby declares that there are privately owned and operated parking facilities which may reserve parking stalls for exclusive use by physically handicapped persons.
(4) Identification.
(a) On-street blue curb spaces. Blue curb spaces shall be indicated by blue paint on the curb edge of the paved portion of the street. For further identification, the international symbol of access may be painted on the blue curb in white followed by the word “ONLY”.
(b) Off-street/publicly owned facilities. Designation of blue curbs parking stalls in publicly financed off-street parking facilities shall be made by posting immediately adjacent to, and visible from same, a sign consisting of the international symbol of access.
(c) Off-street/privately financed facilities. Designation of “blue curb” parking stalls in privately financed off-street parking facilities shall be made by posting immediately adjacent to, and visible from same a sign consisting of the international symbol of access.
(Ord. 77-25, passed 10-25-77) (`67 Code, § 9-2-19)
§ 71.09 LOADING ZONES.
(A) The Street Commissioner shall when authorized by resolution of the Council mark loading zones.
(B) Permission herein granted to stop or stand a vehicle for purposes of loading or unloading of materials shall apply only to commercial vehicles and shall not extend beyond the time necessary therefor, and in no event for more than 30 minutes. (C) The loading or unloading of materials shall apply only to commercial deliveries, also the delivery or pickup of express and parcel post packages and United States mail.

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
(D) Within the total time limits above specified the provisions of this section shall be enforced so as to accommodate necessary and reasonable loading or unloading but without permitting abuse of the privileges hereby granted. (`67 Code, § 9-2-9)
(E) When authorized signs or marks are in place giving notice thereof no person shall stop, stand, or park a vehicle for any purpose other than loading or unloading materials for such time as is permitted herein, in any of the following places: In any yellow loading zone.
(`67 Code, § 9-2-11) (Ord. 41, passed 5-21-37)
§ 71.10 STANDING IN ALLEYS.

No person shall stop, stand, or park a vehicle for any purpose other than the loading or unloading of persons or material in any alley.
(`67 Code, § 9-2-10) (Ord. 41, passed 5-21-37)
§ 71.12 UNLAWFUL PARKING BY PEDDLERS AND VENDORS.
(A) Except as otherwise provided in this section, no person shall stand or park any vehicle, wagon or push-cart from which goods, wares, merchandise, fruits, vegetables or food stuffs are sold, displayed, solicited or offered for sale or bartered or exchanged, or any lunch wagon or eating cart or vehicle, on any portion of any street within this city, except that such vehicle, wagon, push-carts may stand or park at the request of a bona fide purchaser for a period of time not to exceed ten minutes at any one place. The provisions of this division shall not apply to persons delivering such articles upon order of or by agreement with a customer from a store or other fixed place of business or distribution.
(B) No person shall park or stand on any city park or street, any lunch wagon, eating cart or vehicle or push-cart, from which food and beverages are sold or offered for sale without first obtaining a written permit to do so from the City Manager which shall designate the specific location in which such cart shall stand. Applicants may appeal the City Manager's decision to the City Council. (C) No person shall park or stand any vehicle, or wagon used or intended to be used in the transportation of property for hire on any street while awaiting patronage for such vehicle or wagon without first obtaining a written permit to do so from the Council which shall designate the specific location where such vehicle shall stand. (Ord. 74-20, passed 9-9-74)
(D) The City Council may, by resolution, restrict the parking of any vehicle, bus, boat, camper, trailer, motorhome or motorcycle upon any street or any portion of any street in the city advertising or displaying it for sale, upon a finding that the parking of any such vehicle, bus, boat, camper, trailer, motorhome or motorcycle would be hazardous to the health and safety of the public. Notice of intent to adopt such a resolution shall be given by publishing once in a newspaper of general circulation at least five days prior to adoption.
(Ord. 92-13, passed 10-12-92)
(E) Whenever any permit is granted under the provisions of this section and a particular location to park or stand is specified therein, no person shall park or stand any ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
vehicle, wagon or pushcart on any location other than as designated in such permit. In the event that the holder of any such permit is convicted in any court of competent jurisdiction for violating any of the provisions of this Section, such permit shall be forthwith revoked by the Council upon the filing of the record of such conviction with the Council and no permit shall thereafter be issued to such person until six months have elapsed from the date of such revocation.
(Ord. 41, passed 5-21-37) (`67 Code, § 9-2-15) (Am. Ord. 2003-016, passed 12-8-03) § 71.13 TEMPORARY PARKING SIGNS.
(A) Whenever the Sheriff's Commanding Officer determines that an emergency traffic congestion is likely to result from the holding of public or private assemblages, gatherings or functions or for other reasons, the Sheriff's Commanding Officer shall have power and authority to order temporary signs to be erected or posted indicating that the operation, parking or standing of vehicles is prohibited on such streets and alleys as the Sheriff's Commanding Officer shall direct during the time such temporary signs are in place. Such signs shall remain in place only during the existence of such emergency and the Sheriff's Commanding Officer shall cause such signs to be removed promptly thereafter.
(B) When signs authorized by the provisions of this section are in place giving notice thereof, no person shall operate, park or stand any vehicle contrary to the direction and provisions of such signs.
(`67 Code, § 9-2-17) (Ord. 41, passed 5-21-37)
§ 71.14 PARKING ON PRIVATE PROPERTY.

No person shall park a vehicle on private property without the direct or implied consent of the owner or person in lawful possession of such property. (`67 Code, § 9-2-21) (Ord. 82-6, passed 9-13-82)
§ 71.15 PARKING ON CITY-OWNED PARKING AREA.

No person shall stop, stand, or park any vehicles other than one owned by the city for any purpose in the city-owned parking area immediately behind the City Hall and the Riverbank Police Services Division located at 6701 Third Street, Riverbank, without the express written permission of the City Manager.
(`67 Code, § 9-2-23) (Ord. 85-02, passed 6-24-85)
§ 71.16 PARKING OF RECREATION VEHICLES.
(A) The City Council finds and determines that the unrestricted parking of recreation vehicles on public streets in the city leads to their unlawful occupation as dwelling units, congests traffic and constitute a hazard to the public safety in that recreation vehicles restrict visibility.
(B) It is unlawful to park recreation vehicles on any public street in the city for more than 72 hours, within any period of seven consecutive days, except that non residents of the city may park, upon the issuance of a permit to do so, for a period not to exceed seven consecutive days, while the owner or operator of the recreation vehicle is a guest of any residence adjoining that portion of the street upon which the recreation ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
vehicle is parked. In either circumstance the recreation vehicle is to remain unoccupied.

Permits under this section may be issued by any regularly salaried member of the Riverbank Police Services Division. A visitor permit will only be issued twice a calendar year for the same owner or recreational vehicle. In extenuating circumstances, such as health reasons requiring the visitor’s stay to be extended several days, the party must receive approval by the Chief of Police Services. There is a $25 administrative fee for the issuance of said permit.
(C) Recreation vehicles, for the purpose of this section, shall include any motor home, which exceeds 20 feet in overall length, travel trailers, fifth wheel trailers, trailers with boats and house boats.
(D) It shall also be unlawful to park any recreation vehicle in a diagonal parking space so that the recreation vehicle protrudes more than 20 feet into the street as measured perpendicularly from the curb.
(`67 Code, § 9-2-22) (Ord. 85-02, passed 6-24-85; Am. Ord. 2003-017, passed 12-8-03; Am.

Ord. 2005-003, passed 2-14-05)
§ 71.17 WASHING VEHICLES IN STREETS.

No person shall dust, wipe, wash or otherwise clean, use or employ any method of dusting, wiping, washing or otherwise cleaning any vehicle or portion thereof while on any street unless such vehicle is owned by or is under the direct control or supervision of the person doing any of the acts herein enumerated.
(`67 Code, § 9-2-16) (Ord. 41, passed 5-21-37)
§ 71.18 REPAIRS AND MAINTENANCE OF VEHICLES IN STREETS. (A) No person shall add oil to or change the oil of a motor vehicle while such motor vehicle is parked or standing on any street.
(B) No person shall repair any motor vehicle while such motor vehicle is parked or standing on any street, excepting as follows:
(1) Repairs and maintenance work may be done if the required work can be completed within two hours from the time the work commences, and (2) Such repairs are not likely to result in oil or gas being spilled on the street. (`67 Code, § 9-2-18) (Ord. 76-7, passed 6-14-76)
§ 71.19 REPAIR OF VEHICLES AND BOATS IN RESIDENTIAL DISTRICTS. (A) Findings and determinations; definitions.
(1) The City Council has determined that the repairing and/or dismantling of vehicles and boats in public view in residential districts has a negative impact on the livability and appearance of the city, on the availability of driveways for parking, on property values and can pose safety and health hazards to children and adults. The Council hereby makes the finding that the public health, safety and welfare require the prohibition of repairing or dismantling of vehicles or boats in public view in residential districts, except under certain circumstances.
(2) For the purpose of this section, the following words shall have the meaning set forth herein:

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
BOAT. Includes every description of watercraft used or capable of being used as a means of transportation on water.

IMMEDIATE FAMILY. Consists of parents, grandparents, spouse and children related by blood, marriage or adoption.

MAJOR REPAIR. Includes pulling and dismantling engines, repair or replacement of transmissions, axles, water pumps, alternators, brakes, shocks and similar work as well as vehicle body, panel repair and any hull or cabin repair to a boat.

OPERATIONAL VEHICLE. A motor vehicle that is currently capable of being propelled by its own engine.

OWNER OF VEHICLE OR BOAT. The last registered owner and legal owner of record.

PROPERTY, REAL PROPERTY, PRIVATE PROPERTY. Shall not include sidewalks or unpaved areas.

REGISTRATION. A current valid state registration for a vehicle conforming to Cal.

Veh. Code §§ 4000 or 9840 et seq., for boats.

RESIDENT. The owner or lessee of real property.

RESIDENTIAL DISTRICTS. Those areas of the city zoned for residential use, whether for single or multiple family dwellings.

ROUTINE MAINTENANCE. Shall be limited to changing oil, tires, air filters, spark plugs and similar work commonly referred to as a tune-up. Except as listed, the removal or replacement of mechanical or body parts of a vehicle or boat constitute major repair.

VEHICLE. A device by which any person or property may be propelled, moved or drawn upon a highway or street, except a device moved exclusively by human power or used exclusively upon stationary rails or tracks. (B) Routine maintenance; exception. Except as otherwise provided in this chapter, no person shall be authorized to perform routine maintenance in public view in a residential district on a vehicle or boat, unless as follows:
(1) Such person is the lawful resident of the property where the routine maintenance is being performed; and
(2) Such vehicle or boat is registered to the lawful resident of the property or a member of the immediate family; or
(3) Such person is licensed by the city to perform routine maintenance at the residence of another; and
(4) Proof of registration or proof of immediate family relation is provided upon request.
(C) Major repairs; exception. Except as otherwise provided in this section, no person shall be authorized to perform major repairs in public view in a residential district unless:
(1) Such person is the lawful resident of the property where the major repair is being performed; and
(2) In a fully-enclosed garage or building, or behind a six-foot fence or gate capable of screening the boat or vehicle and parts thereof from public view. (3) The door of such garage or building or the fence gate is closed when repairs are not in progress.

ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
(D) Major repairs; carport. It is unlawful to perform major repairs in a residential district on any vehicle or boat within a carport which is exposed to public view. (E) Major repairs; limits. It shall be unlawful for more than two boats or vehicles to be under major repair or stored at any one time, in a residential district, except if located within a fully enclosed garage or building.
(F) Spray painting prohibited. It shall be unlawful to spray paint a vehicle or boat, panels or parts thereof in a residential district. (G) Current registration requirements. All vehicles or boats in public view in a residential district, shall display current registration and shall be operational. Proof of operational status and current registration shall be provided upon request. (H) Compensation for major repair and routine maintenance. No monies or anything of monetary value may be charged, exchanged, given or received for major repairs or routine maintenance performed in any residential district except for those persons licensed by the city to perform routine maintenance at the residence of another. (I) Nighttime routine maintenance and major repair work. Routine maintenance or major repairs in residential districts shall take place between the hours of 8:00 a.m. and 9:00 p.m. Monday through Saturday and between the hours of 9:00 a.m. and 9:00 p.m. Sundays and holidays.
(J) Testing of vehicle or boat engines. Testing of a vehicle or boat engine in residential districts shall take place between the hours of 8:00 a.m. and 9:00 p.m.

Monday through Saturday and between the hours of 9:00 a.m. and 9:00 p.m. Sundays and holidays.
(K) Routine maintenance time limit. Routine maintenance in a residential district shall be completed within a 72 consecutive hour period after the maintenance has begun, and shall not exceed this time period.
(L) Clean-up. Upon completion of any work authorized by this section, all debris, oil, grease, gasoline, rags, equipment, parts or materials shall be disposed of in a lawful manner where it is not visible from the street or other public or private property.

Hazardous materials shall be disposed of in a lawful manner and in accordance with state, county and city regulations.
(M) Property maintenance; responsibility.
(1) Owner. Every owner of real property shall maintain such property in a lawful manner consistent with the provisions of this section. In the case of leased or rented single-family dwelling or apartment or multiple family dwelling, the property owner shall ensure that every occupant properly maintains the property. Such owner remains liable for violations thereof regardless of any contract or agreement with any third party regarding such property.
(2) Occupant or lessee. Every occupant, lessee or holder of any interest in property, other than as owner thereof, is required to maintain such property in the same manner as is required of the owner thereof, and the duty imposed by this section on the owner thereof shall in no instance relieve those persons herein referred to from similar duty.
(`67 Code, § 9-2-24) (Ord. 92-10, passed 9-14-92)
ATTACHMENT 1

CC/LRA 12/12/2023
CC Ordinance 2023-
SECTION 2: This Ordinance shall become effective thirty (30) days from and after its final passage (00/00/00), provided it is published pursuant to GC § 36933 in a newspaper of general circulation within fifteen (15) days after its adoption.

The foregoing ordinance was given its first reading and introduced by title only at a regular meeting of the City Council of the City of Riverbank on December 12, 2023.

Said ordinance was given a second reading by title only and adopted.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Riverbank at a regular meeting on the ____ day of ____________, 2023; motioned by Councilmember _______, seconded by Councilmember ______; moved said ordinance by a City Council _____ vote of ____:

AYES:

NAYS:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
_________________________ __________________________
Gabriela Hernandez Richard D. O’Brien
City Clerk Mayor
ATTACHMENT 2
CHAPTER 71: STOPPING, STANDING AND PARKING
Section

71.01 Application; compliance required

71.02 Director of Public Works as Street Commissioner

71.03 Parallel parking

71.04 Angle parking

71.05 Stopping, standing and parking prohibited

71.06 Intersections and crosswalks

71.07 Prohibited and limited parking

71.08 Curb marking

71.09 Loading zones

71.10 Standing in alleys

71.11 Truck or trailer parking

71.12 Unlawful parking by peddlers and vendors

71.13 Temporary parking signs

71.14 Parking on private property

71.15 Parking on city-owned parking area

71.16 Parking of recreation vehicles

71.17 Washing vehicles in streets

71.18 Repairs and maintenance of vehicles in streets

71.19 Repair of vehicles and boats in residential districts § 71.01 APPLICATION; COMPLIANCE REQUIRED.
(A) The provisions of this chapter prohibiting the stopping, standing or parking of a vehicle shall apply at the times or at those times herein specified, except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the directions of a police officer.
(B) The provisions of this chapter imposing a time limit on standing or parking shall not relieve any person from the city to observe other and more restrictive provisions hereof or of law prohibiting or limiting the standing or parking of vehicle in specified places or at specified times.
(`67 Code, § 9-2-4) (Ord. 41, passed 5-21-37)
§ 71.02 DIRECTOR OF PUBLIC WORKS AS STREET COMMISSIONER.

The Director of Public Works of the city is hereby designated the Street Commissioner for the purposes of this chapter.
(`67 Code, § 9-2-20) (Ord. 79-4, passed 5-29-79)
ATTACHMENT 2
§ 71.03 PARALLEL PARKING.

No person shall stand or park a vehicle in a roadway other than parallel with the edge of the roadway headed in the direction of traffic and with the right hand wheels of the vehicle within 18 inches of the curb line or edge of the curb indicated by such marks or signs.
(`67 Code, § 9-2-1) (Ord. 41, passed 5-21-37)
§ 71.04 ANGLE PARKING.
(A) No person shall stand or park a vehicle upon those streets which have been marked or signed by order of the Council for angle parking. A vehicle shall be parked at the angle to the curb indicated by such marks or signs. (`67 Code, § 9-2-2)
(B) The Council shall determine those streets upon which angle parking shall be permitted (other than state highways where such parking is prohibited by the State Vehicle Code) and the Street Commissioner shall indicate such places by placing white lines upon the surface of the roadway indicating the angle at which parking is permitted. (`67 Code, § 9-2-3) (Ord. 41, passed 5-21-37)
§ 71.05 STOPPING, STANDING AND PARKING PROHIBITED.

No person shall stop, stand, or park a vehicle in any of the following places:
(A) Within any tunnel or upon any bridge, viaduct or approach thereto. (B) Within any parkway.
(`67 Code, § 9-2-5) (Ord. 41, passed 5-21-37)
§ 71.06 INTERSECTIONS AND CROSSWALKS.

The Street Commissioner shall appropriately sign or mark the following places and when signs or markings are in place, no person shall stop, stand, or park a vehicle in any of those places:
(A) At any place within 30 feet of an intersection other than as hereinbefore mentioned.
(B) Within 15 feet of the approach to the nearest line of a crosswalk. (`67 Code, § 9-2-6) (Ord. 41, passed 5-21-37)
§ 71.07 PROHIBITED AND LIMITED PARKING.
(A) No person shall stop, park or leave standing, any vehicle on any street or highway in the city for 72 or more consecutive hours. Such vehicle, cited or not, must be relocated a minimum of 75 linear feet to avoid violation of California Vehicle Code Section 22651 (k) or this section. Any vehicle parked or left standing in excess of 72 consecutive hours in violation of this section may be cited or removed therefrom by a Neighborhood Improvement Officer or any regularly employed and salaried or contract officer of the Riverbank Police Services Division of the city. Removal shall be to the nearest available location in the vicinity where parking is permitted and if moving it off the roadway at such a parking location is impractical s Such officer may move, remove and store the vehicle.

ATTACHMENT 2
(B) If the vehicle is moved to another location where it is not readily visible from its formerly parked location or if it is stored, the officer causing such movement or storage of the vehicle shall immediately, by the most expeditious means, notify the owner of its location. If for any reason the owner of the vehicle cannot be so notified the person causing the vehicle to be moved or stored shall immediately, by the most expeditious means, send a letter by certified mail to the last known registered owner and legal owner of the vehicle.
(`67 Code, § 9-2-12) (Ord. 70-19, passed 1-25-71)
(C) No person shall stop, stand, or park any vehicle upon any street in the city when signs authorized by the City Council are in place giving notice that parking thereon is prohibited.
(D) When signs authorized by the City Council are in place giving notice thereof, no person shall stop, stand, or park any vehicle upon any street within the city between the hours designated by the sign on any day except Sunday for a period of time longer than so designated by said sign. Each period of over-parking for more than the period stated on the time limit sign shall constitute a separate offense. (Ord. 85-14, passed 11-12-85)
(E) No person shall park a vehicle between the hours of 4:00 a.m. and 6:00 a.m. on Monday, Wednesday, and Friday upon any paved street or part of a paved street inside the area bounded by and including Second, Third and Fourth Streets south of Atchison to Sierra, and Santa Fe Street between Second and Fourth Streets. (`67 Code, § 9-2-13) (Ord. 90-13, passed 7-9-90)
(F) No vehicle shall be parked for a longer period of time than one hour on any street or portion of street on which parking signs are erected informing the public that parking is limited thereon to a period of one hour. No vehicle shall be parked for a longer period of time than two hours on any street or portion of street on which parking signs are erected informing the public that parking is limited thereon to a period of two hours.
(`67 Code, § 9-2-8) (Ord. 245, passed 7-27-59)
§ 71.08 CURB MARKING.
(A) Red, yellow, and green markings.
(1) The Street Commissioner is hereby authorized, subject to the provisions and limitations of this title to place, and when required herein shall place, the following curb markings to indicate parking or standing regulations and the curb marking shall have the meaning as herein set forth.
(a) Red shall mean no stopping, standing or parking at any time; except that a bus stop in a red zone marked or signed as a bus zone. (b) Yellow shall mean no stopping, standing or parking at any time between 7:00 a.m. and 6:00 p.m. of any day except Sunday for any purpose other than the loading or unloading of materials, provided that the loading or unloading of materials shall not consume more than 30 minutes.
(Ord. 41, passed 5-21-37)
(c) Green shall mean no stopping, standing or parking for more than ten minutes at any time between 7:00 a.m. and 7:00 p.m. on any day except Sunday. (Ord. 102, passed 9-11-51)
ATTACHMENT 2
(2) When the Street Commissioner, as authorized under this title, has caused curb markings to be placed, no person shall stop, stand, or park a vehicle adjacent to any such legible curb marking in violation of any of the provisions of this section. (Ord. 41, passed 5-21-37) (`67 Code, § 9-2-7)
(B) Blue curb parking.
(1) Use of blue curb spaces. Persons using “blue curb” parking spaces shall comply with the following:
(a) No person shall park or stand any vehicle in a disabled persons parking zone (blue curb) unless the vehicle bears a special license or displays a special placard issued under the provisions of Cal. Veh. Code § 9105 or § 22511.5. (b) Parking zones for the physically handicapped are subject to any temporary parking prohibitions established by the city. (2) On-street parking. The City Council, by resolution, shall designate special “blue curb” parking spaces for the purpose of providing on-street parking and off-street parking in publicly owned or controlled parking facilities for exclusive use by physically handicapped persons.
(3) Off-street/privately financed facilities. The city hereby declares that there are privately owned and operated parking facilities which may reserve parking stalls for exclusive use by physically handicapped persons.
(4) Identification.
(a) On-street blue curb spaces. Blue curb spaces shall be indicated by blue paint on the curb edge of the paved portion of the street. For further identification, the international symbol of access may be painted on the blue curb in white followed by the word “ONLY”.
(b) Off-street/publicly owned facilities. Designation of blue curbs parking stalls in publicly financed off-street parking facilities shall be made by posting immediately adjacent to, and visible from same, a sign consisting of the international symbol of access.
(c) Off-street/privately financed facilities. Designation of “blue curb” parking stalls in privately financed off-street parking facilities shall be made by posting immediately adjacent to, and visible from same a sign consisting of the international symbol of access.
(Ord. 77-25, passed 10-25-77) (`67 Code, § 9-2-19)
§ 71.09 LOADING ZONES.
(A) The Street Commissioner shall when authorized by resolution of the Council mark loading zones.
(B) Permission herein granted to stop or stand a vehicle for purposes of loading or unloading of materials shall apply only to commercial vehicles and shall not extend beyond the time necessary therefor, and in no event for more than 30 minutes. (C) The loading or unloading of materials shall apply only to commercial deliveries, also the delivery or pickup of express and parcel post packages and United States mail.
(D) Within the total time limits above specified the provisions of this section shall be enforced so as to accommodate necessary and reasonable loading or unloading but without permitting abuse of the privileges hereby granted. (`67 Code, § 9-2-9)
ATTACHMENT 2
(E) When authorized signs or marks are in place giving notice thereof no person shall stop, stand, or park a vehicle for any purpose other than loading or unloading materials for such time as is permitted herein, in any of the following places: In any yellow loading zone.
(`67 Code, § 9-2-11) (Ord. 41, passed 5-21-37)
§ 71.10 STANDING IN ALLEYS.

No person shall stop, stand, or park a vehicle for any purpose other than the loading or unloading of persons or material in any alley.
(`67 Code, § 9-2-10) (Ord. 41, passed 5-21-37)
§ 71.12 UNLAWFUL PARKING BY PEDDLERS AND VENDORS.
(A) Except as otherwise provided in this section, no person shall stand or park any vehicle, wagon or push-cart from which goods, wares, merchandise, fruits, vegetables or food stuffs are sold, displayed, solicited or offered for sale or bartered or exchanged, or any lunch wagon or eating cart or vehicle, on any portion of any street within this city, except that such vehicle, wagon, push-carts may stand or park at the request of a bona fide purchaser for a period of time not to exceed ten minutes at any one place. The provisions of this division shall not apply to persons delivering such articles upon order of or by agreement with a customer from a store or other fixed place of business or distribution.
(B) No person shall park or stand on any city park or street, any lunch wagon, eating cart or vehicle or push-cart, from which food and beverages are sold or offered for sale without first obtaining a written permit to do so from the City Manager which shall designate the specific location in which such cart shall stand. Applicants may appeal the City Manager's decision to the City Council. (C) No person shall park or stand any vehicle, or wagon used or intended to be used in the transportation of property for hire on any street while awaiting patronage for such vehicle or wagon without first obtaining a written permit to do so from the Council which shall designate the specific location where such vehicle shall stand. (Ord. 74-20, passed 9-9-74)
(D) The City Council may, by resolution, restrict the parking of any vehicle, bus, boat, camper, trailer, motorhome or motorcycle upon any street or any portion of any street in the city advertising or displaying it for sale, upon a finding that the parking of any such vehicle, bus, boat, camper, trailer, motorhome or motorcycle would be hazardous to the health and safety of the public. Notice of intent to adopt such a resolution shall be given by publishing once in a newspaper of general circulation at least five days prior to adoption.
(Ord. 92-13, passed 10-12-92)
(E) Whenever any permit is granted under the provisions of this section and a particular location to park or stand is specified therein, no person shall park or stand any vehicle, wagon or pushcart on any location other than as designated in such permit. In the event that the holder of any such permit is convicted in any court of competent jurisdiction for violating any of the provisions of this Section, such permit shall be forthwith revoked by the Council upon the filing of the record of such conviction with the Council and no permit shall thereafter be issued to such person until six months have elapsed from the date of such revocation.

ATTACHMENT 2
(Ord. 41, passed 5-21-37) (`67 Code, § 9-2-15) (Am. Ord. 2003-016, passed 12-8-03) § 71.13 TEMPORARY PARKING SIGNS.
(A) Whenever the Sheriff's Commanding Officer determines that an emergency traffic congestion is likely to result from the holding of public or private assemblages, gatherings or functions or for other reasons, the Sheriff's Commanding Officer shall have power and authority to order temporary signs to be erected or posted indicating that the operation, parking or standing of vehicles is prohibited on such streets and alleys as the Sheriff's Commanding Officer shall direct during the time such temporary signs are in place. Such signs shall remain in place only during the existence of such emergency and the Sheriff's Commanding Officer shall cause such signs to be removed promptly thereafter.
(B) When signs authorized by the provisions of this section are in place giving notice thereof, no person shall operate, park or stand any vehicle contrary to the direction and provisions of such signs.
(`67 Code, § 9-2-17) (Ord. 41, passed 5-21-37)
§ 71.14 PARKING ON PRIVATE PROPERTY.

No person shall park a vehicle on private property without the direct or implied consent of the owner or person in lawful possession of such property. (`67 Code, § 9-2-21) (Ord. 82-6, passed 9-13-82)
§ 71.15 PARKING ON CITY-OWNED PARKING AREA.

No person shall stop, stand, or park any vehicles other than one owned by the city for any purpose in the city-owned parking area immediately behind the City Hall and the Riverbank Police Services Division located at 6701 Third Street, Riverbank, without the express written permission of the City Manager.
(`67 Code, § 9-2-23) (Ord. 85-02, passed 6-24-85)
§ 71.16 PARKING OF RECREATION VEHICLES.
(A) The City Council finds and determines that the unrestricted parking of recreation vehicles on public streets in the city leads to their unlawful occupation as dwelling units, congests traffic and constitute a hazard to the public safety in that recreation vehicles restrict visibility.
(B) It is unlawful to park recreation vehicles on any public street in the city for more than 72 hours, within any period of seven consecutive days, except that non residents of the city may park, upon the issuance of a permit to do so, for a period not to exceed seven consecutive days, while the owner or operator of the recreation vehicle is a guest of any residence adjoining that portion of the street upon which the recreation vehicle is parked. In either circumstance the recreation vehicle is to remain unoccupied.

Permits under this section may be issued by any regularly salaried member of the Riverbank Police Services Division. A visitor permit will only be issued twice a calendar year for the same owner or recreational vehicle. In extenuating circumstances, such as health reasons requiring the visitor’s stay to be extended several days, the party must ATTACHMENT 2
receive approval by the Chief of Police Services. There is a $25 administrative fee for the issuance of said permit.
(C) Recreation vehicles, for the purpose of this section, shall include any motor home, which exceeds 20 feet in overall length, travel trailers, fifth wheel trailers, trailers with boats and house boats.
(D) It shall also be unlawful to park any recreation vehicle in a diagonal parking space so that the recreation vehicle protrudes more than 20 feet into the street as measured perpendicularly from the curb.
(`67 Code, § 9-2-22) (Ord. 85-02, passed 6-24-85; Am. Ord. 2003-017, passed 12-8-03; Am.

Ord. 2005-003, passed 2-14-05)
§ 71.17 WASHING VEHICLES IN STREETS.

No person shall dust, wipe, wash or otherwise clean, use or employ any method of dusting, wiping, washing or otherwise cleaning any vehicle or portion thereof while on any street unless such vehicle is owned by or is under the direct control or supervision of the person doing any of the acts herein enumerated.
(`67 Code, § 9-2-16) (Ord. 41, passed 5-21-37)
§ 71.18 REPAIRS AND MAINTENANCE OF VEHICLES IN STREETS. (A) No person shall add oil to or change the oil of a motor vehicle while such motor vehicle is parked or standing on any street.
(B) No person shall repair any motor vehicle while such motor vehicle is parked or standing on any street, excepting as follows:
(1) Repairs and maintenance work may be done if the required work can be completed within two hours from the time the work commences, and (2) Such repairs are not likely to result in oil or gas being spilled on the street. (`67 Code, § 9-2-18) (Ord. 76-7, passed 6-14-76)
§ 71.19 REPAIR OF VEHICLES AND BOATS IN RESIDENTIAL DISTRICTS. (A) Findings and determinations; definitions.
(1) The City Council has determined that the repairing and/or dismantling of vehicles and boats in public view in residential districts has a negative impact on the livability and appearance of the city, on the availability of driveways for parking, on property values and can pose safety and health hazards to children and adults. The Council hereby makes the finding that the public health, safety and welfare require the prohibition of repairing or dismantling of vehicles or boats in public view in residential districts, except under certain circumstances.
(2) For the purpose of this section, the following words shall have the meaning set forth herein:

BOAT. Includes every description of watercraft used or capable of being used as a means of transportation on water.

IMMEDIATE FAMILY. Consists of parents, grandparents, spouse and children related by blood, marriage or adoption.

MAJOR REPAIR. Includes pulling and dismantling engines, repair or replacement of transmissions, axles, water pumps, alternators, brakes, shocks and similar work as well as vehicle body, panel repair and any hull or cabin repair to a boat.

ATTACHMENT 2
OPERATIONAL VEHICLE. A motor vehicle that is currently capable of being propelled by its own engine.

OWNER OF VEHICLE OR BOAT. The last registered owner and legal owner of record.

PROPERTY, REAL PROPERTY, PRIVATE PROPERTY. Shall not include sidewalks or unpaved areas.

REGISTRATION. A current valid state registration for a vehicle conforming to Cal.

Veh. Code §§ 4000 or 9840 et seq., for boats.

RESIDENT. The owner or lessee of real property.

RESIDENTIAL DISTRICTS. Those areas of the city zoned for residential use, whether for single or multiple family dwellings.

ROUTINE MAINTENANCE. Shall be limited to changing oil, tires, air filters, spark plugs and similar work commonly referred to as a tune-up. Except as listed, the removal or replacement of mechanical or body parts of a vehicle or boat constitute major repair.

VEHICLE. A device by which any person or property may be propelled, moved or drawn upon a highway or street, except a device moved exclusively by human power or used exclusively upon stationary rails or tracks. (B) Routine maintenance; exception. Except as otherwise provided in this chapter, no person shall be authorized to perform routine maintenance in public view in a residential district on a vehicle or boat, unless as follows:
(1) Such person is the lawful resident of the property where the routine maintenance is being performed; and
(2) Such vehicle or boat is registered to the lawful resident of the property or a member of the immediate family; or
(3) Such person is licensed by the city to perform routine maintenance at the residence of another; and
(4) Proof of registration or proof of immediate family relation is provided upon request.
(C) Major repairs; exception. Except as otherwise provided in this section, no person shall be authorized to perform major repairs in public view in a residential district unless:
(1) Such person is the lawful resident of the property where the major repair is being performed; and
(2) In a fully-enclosed garage or building, or behind a six-foot fence or gate capable of screening the boat or vehicle and parts thereof from public view. (3) The door of such garage or building or the fence gate is closed when repairs are not in progress.
(D) Major repairs; carport. It is unlawful to perform major repairs in a residential district on any vehicle or boat within a carport which is exposed to public view. (E) Major repairs; limits. It shall be unlawful for more than two boats or vehicles to be under major repair or stored at any one time, in a residential district, except if located within a fully enclosed garage or building.
(F) Spray painting prohibited. It shall be unlawful to spray paint a vehicle or boat, panels or parts thereof in a residential district.

ATTACHMENT 2
(G) Current registration requirements. All vehicles or boats in public view in a residential district, shall display current registration and shall be operational. Proof of operational status and current registration shall be provided upon request. (H) Compensation for major repair and routine maintenance. No monies or anything of monetary value may be charged, exchanged, given or received for major repairs or routine maintenance performed in any residential district except for those persons licensed by the city to perform routine maintenance at the residence of another. (I) Nighttime routine maintenance and major repair work. Routine maintenance or major repairs in residential districts shall take place between the hours of 8:00 a.m. and 9:00 p.m. Monday through Saturday and between the hours of 9:00 a.m. and 9:00 p.m. Sundays and holidays.
(J) Testing of vehicle or boat engines. Testing of a vehicle or boat engine in residential districts shall take place between the hours of 8:00 a.m. and 9:00 p.m.

Monday through Saturday and between the hours of 9:00 a.m. and 9:00 p.m. Sundays and holidays.
(K) Routine maintenance time limit. Routine maintenance in a residential district shall be completed within a 72 consecutive hour period after the maintenance has begun, and shall not exceed this time period.
(L) Clean-up. Upon completion of any work authorized by this section, all debris, oil, grease, gasoline, rags, equipment, parts or materials shall be disposed of in a lawful manner where it is not visible from the street or other public or private property.

Hazardous materials shall be disposed of in a lawful manner and in accordance with state, county and city regulations.
(M) Property maintenance; responsibility.
(1) Owner. Every owner of real property shall maintain such property in a lawful manner consistent with the provisions of this section. In the case of leased or rented single-family dwelling or apartment or multiple family dwelling, the property owner shall ensure that every occupant properly maintains the property. Such owner remains liable for violations thereof regardless of any contract or agreement with any third party regarding such property.
(2) Occupant or lessee. Every occupant, lessee or holder of any interest in property, other than as owner thereof, is required to maintain such property in the same manner as is required of the owner thereof, and the duty imposed by this section on the owner thereof shall in no instance relieve those persons herein referred to from similar duty.
(`67 Code, § 9-2-24) (Ord. 92-10, passed 9-14-92)

Item 11.1 – CC/LRA 12/12/2023

RIVERBANK CITY COUNCIL / LOCAL REDEVELOPMENT AUTHORITY
AGENDA ITEM NO. 11.1
SECTION 11: NEW BUSINESS
Meeting Date: December 12, 2023
Subject: Adopt a Resolution to Approve the Records Retention Schedule for the City of Riverbank.

From: Marisela H. Garcia, City Manager
Submitted by: Gabriela Hernandez, City Clerk
Diane Gladwell, Gladwell Governmental Services, Inc.

RECOMMENDATION
It is recommended that the City Council review and discuss the adoption of a Resolution authorizing the replacement and implementation of a Retention Schedule for Citywide Records and approving continuous disposal of obsolete records for the City of Riverbank.

SUMMARY
The City is upgrading its records management program, including its records retention policies. The adoption of this retention schedule will result in efficiency gains and cost savings. The City has previously referred to the State of California for their Record Retention specified time periods in which public records are required to be retained.

BACKGROUND
In February 2001, the City Council adopted Resolution No. 2001-18 which authorized the replacement and implementation of a Retention Schedule Guideline for citywide records.

The adopted guidelines were based on the adoption of SB 742 in 1999 which required the Secretary of State to create local government records retention guidelines.

Riverbank selected Gladwell Governmental Services, Inc., an expert in local government records, to update its records management program. An update in the existing program was necessary to reduce current and future records storage costs, eliminate duplication of effort, increase efficiency and take advantage of current technology and changes in law.

Item 11.1 – CC/LRA 12/12/2023
The update of the current records management systems is driven by many factors, including:
• Very limited space in City facilities,
• Many departments are filing and storing copies of the same records, • Riverbank produces and manages many permanent records, • Escalating records storage expenses,
• Technology advancements,
• Changes in law
The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation, and disposal of all records managed by the City.

The retention periods are in compliance with all laws and are standard business practice for California cities.

The new retention schedules were written interactively with representatives from all departments participating in the project. They provide clear, specific records descriptions and retention periods, and apply current law and technology to the management of City records. By identifying which department is responsible for maintaining the original record, and by establishing clear retention periods for different categories of records, Riverbank will realize significant savings in labor costs, storage costs, free up filing cabinet and office space, and realize operational efficiencies.

Highlights of City Council retention polices include Agenda Packets, recordings of City Council meetings, minutes, resolutions, and ordinances are all retained Permanently.

It is standard business practice for California cities to authorize the routine destruction of records that have exceeded their adopted retention period, upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, which is provided in Section 2 of the resolution. This will reduce costs and improve efficiency for the City.

It is also standard business practice for California cities to authorize updates to the schedule without further action of the City Council, which is provided in Section 3.

FINANCIAL IMPACT
Riverbank will realize significant savings both in labor and storage expenses; including the avoidance of future storage and/or construction costs.

ATTACHMENTS

1.) CC Resolution 2023-
Exhibit A: Records Retention Schedules 2023

2.) Resolution No. 2001-18

CC/LRA – 12/12/2023
CC Resolution 2023-

CITY OF RIVERBANK
RESOLUTION 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RIVERBANK, CALIFORNIA, ADOPTING A RECORDS RETENTION

SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Riverbank; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Riverbank previously adopted Resolution No. 2001-18, approving Records Retention Schedules.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RIVERBANK DOES RESOLVE AS FOLLOWS:

Section 1. Resolution No. 2001-18 is hereby repealed.

Section 2. The records of the City of Riverbank, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Riverbank.

Section 3: Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.

Section 4. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

ATTACHMENT 1

CC/LRA – 12/12/2023
CC Resolution 2023-
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 6. This resolution shall become effective immediately upon its passage and adoption.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Riverbank does hereby:

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the ____ day of _________, ____; motioned by Councilmember __________, seconded by Councilmember __________, and upon roll call was carried by the following City Council vote of ______:

AYES:

NAYS:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
________________________________ __________________________ Gabriela Hernandez Richard D. O’Brien
City Clerk Mayor
Attachment(s): Exhibit A: City of Riverbank Retention Schedule

HOW TO USE RETENTION SCHEDULES
©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed.

Copies or duplicates of records should never be retained longer than the prescribed period for the original record.

STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it.
• If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).”

EXHIBIT A

RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or “record copy.” Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.)
Records Description: The record series (a group of like records).

Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intraagency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules, logs, source records entered into a computer system that qualifies as a “trusted system”, etc.

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) – the form of the record: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record should be microfilmed
Destroy Paper after Imaged & QC’d / Trustworthy Electronic Record: “Yes” indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media or Immutable Cloud Media, DVD-R, CD-R, or WORM cation, or microfilmed) which is stored in a safe & separate location, and both the images and indexing Quality Checked (“QC’d”). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)
Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-001 Accident / Incident Reports 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-002
Affidavits of Publications / Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs of
Publications / Public Hearing Notices
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Brown Act challenges must be filed within
30 or 90 days of action; Statute of
Limitations on Municipal Government
actions is 3 - 6 months; GC §§34090,
54960.1(c)(1)
City Clerk CC-004
Agreements & Contracts NOT APPROVED BY

COUNCIL (INFRASTRUCTURE, OR IF
IMAGED, JPAs, MOUs)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work), and all Insurance
Certificates
City Clerk retains originals if they were
approved by the City Council
Examples of Infrastructure: Architects, Buildings,
bridges, covenants, development, environmental,
Joint Powers, MOUs, park improvements, property &
property restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

P
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for
emergency preparedness; Statute of
Limitations is 4 years; 10 years for Errors
& Omissions; land records are permanent
by law; CCP §337 et. seq., GC §34090;
Contractor has retention requirements in
48 CFR 4.703
CITY-WIDE (Used by All Departments)
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
City Clerk CC-005
Agreements & Contracts NOT APPROVED BY

COUNCIL (NON-INFRASTRUCTURE,
Professional Services Agreements, Tenant /
Lease Agreements - NOT IMAGED)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work), and all Insurance
Certificates
City Clerk retains originals if they were
approved by the City Council
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services, etc.

Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations is 4 years; 10 years for Errors
& Omissions; land records are permanent
by law; CCP §§337. 337.1(a), 337.15, 343;
GC §34090, Contractor has retention
requirements in 48 CFR 4.703(a)
Lead Dept. CW-003
Agreements & Contracts ADMINISTRATION
(WITHOUT Grant Funding)
(Project Administration, Insurance Certificates,
Certified Payrolls, Project Schedules, RFP -
Request for Proposal, etc.)
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-
7 years; Statute of Limitations: Contracts
& Spec's=4 years, Wrongful Death=comp.
+ 5 years, Developers=comp. + 10 years;
CCP §337 et. seq., GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-004
Agreements & Contracts: ADMINISTRATION
(WITH Grant Funding)
(Project Administration, Insurance Certificates,
Certified Payrolls, Project Schedules, RFP -
Request for Proposal, etc.)
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133GC §34090
Lead Dept. CW-005
Agreements & Contracts: UNSUCCESSFUL
BIDS, PROPOSALS or RESPONSES to RFPs
(Request for Proposals) and/or RFQs (Request
for Qualifications) that don't result in a contract
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Includes unopened bids; GC §34090
n/a CW-006
Boards, Commissions, & Committees:

External Organizations - Agendas, Minutes,
Resolutions, or other documents
(e.g. County Board of Supervisors)
When No
Longer
Required

Mag,
Ppr Non-records
Staffing Dept. CW-007
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

AGENDAS & STAFF REPORTS
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Staffing Dept. CW-008
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council
AUDIO or VIDEO RECORDINGS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Audio Required
for 30 days; GC §54953.5(b); video
recordings of meetings are required for 90
days; GC §34090.6
Staffing Dept. CW-009
Boards, Committees, Commissions, Advisory
Bodies: Citizen Advisory Created by the City
Council

MINUTES
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Staffing Dept. CW-010
Committees: Employee Committees,
Employee Staff Meetings / Department Staff
Meetings
AGENDAS and MINUTES
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Only Citizen Advisory Boards appointed by
the City Council must retain minutes
permanently (Council Subcommittees
present their recommendations to the full
Council); GC §34090 et seq.

Staffing Dept. CW-011
Committees: Subcommittees of the City
Council (Ad-Hoc or Standing Committees)
AGENDAS and MINUTES
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Council Subcommittees present their
recommendations to the full Council; GC
§34090 et seq.

Lead
(Responding)
Dept.

CW-012 Complaints / Concerns from Citizens
(Excludes Police Officers)
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City preference; Statute of Limitations for
personal property, fraud, etc. is 3 years;
Claims must be filed in 6 months; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
Lead Dept. CW-013 Copies or duplicates of any record
Copies -
When No
Longer
Required
Mag Ppr GC §34090.7
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-014
Correspondence - ROUTINE (Content relates
in a substantive way to the conduct of the
public's business)
(e.g. Letters, Memorandums, Administrative,
Chronological, General Files, Reading File,
Working Files, etc.)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Applies ONLY IF the Content relates in a
substantive way to the conduct of the
public's business; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-015
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, or NOT made or
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail, social media
posting, employee directories, flyers, invitations,
instant messaging, inventories, logs, mailing
lists, meeting room registrations, speaker cards,
staff videoconference chats, notes and
recordings, supply inventories, staff
videoconferences, chats, notes, recordings,
telephone messages, text messages,
transmittal letters, thank yous, requests from
other cities, preliminary notices for construction
projects, undeliverable envelopes, visitors logs,
voice mails, webpages, etc.)
When No
Longer
Required

Mag,
Ppr
Electronic and paper records are filed and
retained based upon their CONTENT.

Records, e-mails, electronic records, or
social media postings where the Content
relates in a substantive way to the
conduct of the public's business, or
that ARE made or retained for the
purpose of preserving the informational
content for future reference are saved
by printing them out and placing in a file
folder, or saving them electronically in a
folder outside the e-mail system; If not
mentioned here, consult the City Attorney
to determine if a record is considered
transitory / preliminary drafts. GC §34090,
GC §7927.500; Ops. Cal. Atty. Gen. 317
(1981)); City of San Jose v. Superior Court
(Smith). S218066. Supreme Court of
California, 2017
Lead Dept. CW-016 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required

Mag,
Ppr
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.

GC §§34090, 6252, 6254(a)
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-017 GIS Database / Data / Layers (both City-wide and Specialized)
When No
Longer
Required
Yes Mag
The Lead Department should print out
historical documents (or save source data)
prior to replacing the data, if they require
the data or output for historical purposes;
Department Preference (Preliminary
documents); GC §34090 et seq.

Lead Dept. CW-018 Grant Applications funded by the City's General Fund 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Finance maintains payable information in
Accounts Payable; GC §34090
Lead Dept. CW-019 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-020
Grants / CDBG Administration (Community
Development Block Grant) / Reimbursable
Claims / FEMA Reimbursements / OES
Reimbursements (SUCCESSFUL Reports,
other records required to pass the funding
agency's audit, if required)
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
After Funding
Agency Audit,
if required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are
required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; statewide guidelines propose
4 years; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090
Lead Dept. CW-021 Newspaper Clippings
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
Personnel CW-022 Personnel Files (Department Copies)
Do Not Retain
in
Departments
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Originals are retained by Personnel; GC
§34090.7
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-023 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Notes maintained in a separate folder to
be incorporated into performance
evaluation, or to document progressive
discipline; GC §34090 et seq.

Lead Dept. CW-024 Photographs
When No
Longer
Required
Mag,
Ppr
Preliminary Drafts (retention is placed on
the final record in which the photograph is
published in, if any); destroy unnecessary
photographs. GC §§34090, 7927.500
Lead Dept.
(Who Uses the
Vehicle)
CW-025
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years Ppr GC §34090; 13 CCR 1234(c)
Lead Dept. CW-026 Public Relations / Press Releases 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept.
(Who Ordered
the Appraisal)
CW-027 Real Estate Appraisal Reports: Property NOT
purchased, Loans not funded, etc. 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not accessible to the public; GC §§34090,
7928.705
Lead Dept.
(Who Ordered
the Appraisal)
CW-028 Real Estate Appraisal Reports: Purchased
Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not accessible to the public until purchase
has been completed; meets grant auditing
requirements; 2 CFR 200.334; 24 CFR

91.105(h), & 570.502(b); 29 CFR 97.42,
GC §34090
n/a CW-029
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc:

Produced by OUTSIDE ORGANIZATIONS
(League of California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
Mag,
Ppr Non-Records
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-030
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc: Produced by
YOUR Department
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. CW-031
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc: Produced by
OTHER Departments
When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
Lead Dept. CW-032 Reports and Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Administratively and Historically
significant, therefore retained
permanently; GC §34090
Lead Dept. CW-033 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC
§34090
Lead Dept. CW-034 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-035 Subpoenas (appearance or duces tecum) 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Lead Dept. CW-036
Surveys / Questionnaires (that the City issues).

If a summary of the data is compiled, the survey
forms are considered a draft or transitory
record, and can be destroyed as drafts (When
No Longer Required)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-037
Training Presented by City Staff - COURSE

RECORDS
(Attendance Rosters, Outlines and Materials;
includes Ethics, Harassment, & Safety Training
& Tailgates)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Ethics Training is
5 years; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State
Law requires 4 years for personnel
actions; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
34090, 53235.2(b)
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-003
Agenda Packets - City Council, Public
Financing Authority, Redevelopment
Agency (RDA), Successor Agency,
Riverbank Designated Local Authority
(RDLA), Appeals Board
Includes Appeals, Budgets, Annual Financial
Reports (CAFR, ACFR)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-004
Agreements & Contracts IF COUNCILAPPROVED (INFRASTRUCTURE, OR IF IMAGED, JPAs, MOUs)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work)
Examples of Infrastructure: Architects, Buildings,
bridges, covenants, development, environmental,
Joint Powers, MOUs, park improvements, property &
property restrictions, redevelopment, reservoirs,
sewers, sidewalks, street & alley improvements,
settlement, subdivisions, utilities, water, etc.

P
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; All infrastructure
contracts should be permanent for emergency
preparedness; Statute of Limitations is 4 years;
10 years for Errors & Omissions; land records
are permanent by law; CCP §337 et. seq., GC
§34090; Contractor has retention requirements
in 48 CFR 4.703

CITY CLERK
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-005
Agreements & Contracts IF COUNCILAPPROVED (NON-INFRASTRUCTURE, Professional Services Agreements, Tenant /
Lease Agreements - NOT IMAGED)
Agreement or Contract includes all contractual
obligations (e.g. Specifications and Successful
Proposal or Scope of Work)
Examples of Non-Infrastructure: Consultants,
Franchises, Landscaping, Painting, Slurry Seals
(Paving), Tree Trimming, Leases, Personnel,
Professional Services, etc.

Completion
+ 10 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Statute of Limitations
is 4 years; 10 years for Errors & Omissions;
land records are permanent by law; CCP
§§337. 337.1(a), 337.15, 343; GC §34090,
Contractor has retention requirements in 48
CFR 4.703(a)
City Clerk CC-006 Annexations / City Boundary Changes P Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090(a)
City Clerk CC-007 Board & Commission / Committee Applications (All, whether appointed or not) 2 years Mag, Ppr Yes: After QC & OD GC §34090 City Clerk CC-008 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Ppr Yes: After QC & OD GC §34090 City Clerk CC-009
Bonds: CIP, Grading, Private Development
Labor & Materials, Performance Bonds,
Letters of Credit, Encroachment Permits
Release of
Bond / Letter
of Credit
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Security; GC §34090
City Clerk CC-010 City Articles of Incorporation P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-011 Claim for Damages Forms Filed with the City (Risk Management is the OFR) 2 years Yes: Until Resolution Mag, Mfr,
OD, Ppr S
Yes: After
QC & OD GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-012
Filing System / Subject Files / Function Filing
System - HISTORICALLY SIGNIFICANT,

LAND, PLANNING, CAPITAL

IMPROVEMENT INFRASTRUCTURE

PROJECTS
P Mag, Ppr Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-013 Filing System / Subject Files / Function Filing System - NOT HISTORICALLY SIGNIFICANT
Minimum 2
years
Mag, Ppr Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-014
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): ALL
7 years Mag, Mfr,
OD, Ppr S / I Yes: After 2 years
City maintains original statements; GC
§81009(d)(e)(f)&(g)
City Clerk CC-015 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years Must post on website; GC §81009(e)
City Clerk CC-016 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years Should post on website for 4 years; GC
§81009(e)
City Clerk CC-017 FPPC Form 803 (Behested Payment Report) 7 years Mag, Ppr S / I Yes: After 2 years GC §81009(e)
City Clerk CC-018 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Ppr S / I Yes: After 2 years Must post on website; 2 CCR 18705.5; 2 CCR
18702.5(b)(3); GC §34090; GC §81009(e)
City Clerk CC-019
Campaign Filings (FPPC 400 Series Forms &
Form 501): UNSUCCESSFUL

CANDIDATES
5 years Mag, Mfr,
OD, Ppr S / I Yes: After 2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-020
Campaign Filings (FPPC 400 Series Forms &
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
P
Mag, Mfr,
OD, Ppr S / I Yes: After 2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-021
Campaign Filings (FPPC 400 Series Forms):

THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After 2 years
Paper must be retained for at least 2 years;
GC §81009(f)&(g)

CITY CLERK ELECTIONS (CONSOLIDATED)
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-022
Campaign Filings (FPPC 400 Series Forms):

OTHER COMMITTEES (PACS - not candidatecontrolled)
7 years Mag, Mfr,
OD, Ppr S / I Yes: After 2 years
Paper must be retained for at least 2 years;
GC §81009(c)&(g)
City Clerk CC-023
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - SUCCESSFUL CANDIDATES
Term of
Office + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Statewide guidelines
proposes 4 years for successful candidates, 2
years for unsuccessful; CA law states term of
office and 4 years after the expiration of term
and does not delineate between the two; EC
§17100
City Clerk CC-024
Candidate File: Nomination Papers, Candidate
Statement Forms, Ballot Designation Forms,
etc. - UNSUCCESSFUL CANDIDATES
Election + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Statewide guidelines proposes 4 years for
successful candidates, 2 years for
unsuccessful; CA law states term of office and
4 years after the expiration of term and does
not delineate between the two; EC §17100
City Clerk CC-025
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Planning Commission, Precinct Maps,
County Election Services, Candidate
Statements to be printed in the Sample Ballot,
Polling Locations and Precinct Board
Members, Notices, Postings, etc.)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
City Clerk CC-026
Elections - HISTORICAL Files (Copies of
Sample Ballot, Resolution Declaring Results,
etc.)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-027 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-028 Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENT
Final
Examination
+ 1 year
after petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or final
examination if no election, unless there is a
legal or FPPC proceeding. EC §§17200(b)(3),
17400
City Clerk CC-029 Prop. 218 (Property-based fees - Protest Letters / Ballots, Tabulation 2 years Mag, Ppr GC §53753(e)(2) (End of Elections Section)
City Clerk CC-031
Historical Records, Photographs, & Historical
Projects (e.g. City Anniversaries,
Incorporation, City Seal, Awards of significant
historical interest, Grand Openings, etc.)
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC'd & OD
City Clerk determines historical significance;
records can address a variety of subjects and
media. Some media (e.g. audio and video
tape) may be limited because of the media's
life expectancy; GC §34090
City Attorney CC-032 Lawsuits / Litigation
Final
Resolution +
5 years
Yes: Until
Settlement
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq.,
343; GC §34090,
City Clerk CC-033
Minutes: City Council, Public Financing
Authority, Redevelopment Agency (RDA),
Successor Agency, Riverbank Designated
Local Authority (RDLA), Appeals Board
P
Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-035 Ordinances P
Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-036
Petitions (submitted to Council on any subject -
Dog Parks, Parking, Traffic Calming, etc.)
See Elections for Initiative, Recall or
Referendum Petitions
1 year Mag, Ppr Law requires 1 year for petitions; GC §50115 City Clerk CC-037 Public Records Requests / Subpoenas Duces Tecum (includes software database) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-038
Recorded Documents / Real Property: Deeds,
Easements, Right of Ways, Abandonments /
Vacation, Liens / Lien Releases
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090(a)
City Clerk CC-039
Recordings: Audio or Video of City Council,
Public Financing Authority, Redevelopment
Agency (RDA), Successor Agency, Riverbank
Designated Local Authority (RDLA), Appeals
Board
Minimum 4
years
Mag
Department preference; Audio Required for 30
days; GC §54953.5(b); video recordings of
meetings are required for 90 days; GC
§34090.6
City Clerk CC-040 Records Destruction Authorization Forms & Certifications (All Departments) P
Mag, Mfr,
OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 City Clerk CC-041
Resolutions: City Council, Public Financing
Authority, Redevelopment Agency (RDA),
Successor Agency, Riverbank Designated
Local Authority (RDLA), Appeals Board
P
Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CA-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER
City Manager CM-001 Economic Development / Business
Recruitment and Retention
Minimum 2
years
Mag, Mfr,
OD, Ppr S/I
Yes:

After QC
& OD
Department preference; GC §34090
City Manager CM-002
Legislative Advocacies, Support or
Opposition to proposed Federal or State
Legislation
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; GC §34090
City Manager CM-003 Project Files / Subject Files (Subject will change over time)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

Finance CM-004 Travel Records / Expense Reports
Copies -
When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090.7
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FINANCE / ADMINISTRATION
Finance /
Lead Div. FIN-001 _Financial Services Database (Caselle) Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Finance /
Admin. FIN-002 Audit Reports / Annual Consolidated Financial Report (ACFR) and related Audit Opinions P Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (copies - City
Clerk is OFR); GC §§34090.7
Finance /
Admin. FIN-003 Audit Work Papers
Drafts -
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Drafts / Content Not Substantive; GC
§34090
Finance /
Admin. FIN-004 Budgets - Adopted / Final P
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (copies - City
Clerk is OFR); Must be filed with
County Auditor; GC §§34090.7, 53901
Finance /
Admin. FIN-005 Budgets - Preliminary, Backup Documents
Drafts -
When No
Longer
Required
Yes:

Current
Fiscal Year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Drafts / Content Not Substantive; GC
§34090
Finance /
Admin. FIN-006 Single Audits / Transportation Audits / PERS Audit, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; (meets
municipal government auditing
standards); GC §34090

FINANCE / BUSINESS LICENSE
Finance /
Business
License
FIN-007
Business License Applications / Initial
Applications WITHIN City Limits (Has Zoning
Approvals)
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
Business
License
FIN-008
Business License Applications, Registrations
and Renewals, Applications / Initial
Applications OUTSIDE City Limits
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
Business
License
FIN-009
Reports (Support for Business License):

Balance Sheets, Proof & Merge Reports, etc.
(MONTHLY OR PERIODIC)
When No
Longer
Required
Mag, Ppr
Preliminary drafts / copies; Financial
system can re-create reports
accurately; GC §34090 et seq.

FINANCE / GENERAL ACCOUNTING
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Lead Div. FIN-010 _Financial Services Database (Caselle) Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §34090
Finance /
General
Accounting
FIN-011 1099's, 1096's, DE542 (California Report of
Independent Contractors) 5 years Mag, Ppr
Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.

FTB: 3 years; IRS Reg §31.6001-
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Finance /
General
Accounting
FIN-012
Accounts Payable / Invoices and Backup
(Includes Invoices, Purchase Orders, Travel
Expense Reimbursements, Warrant Request,
etc.)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
General
Accounting
FIN-013
Accounts Receivable / Revenue / Our Invoices
to Outside Entities: Insurance Companies,
Franchise Fees, DUI Billing, Transient
Occupancy Tax (TOT), Auctions of Surplus
Property, Credit Card Payment Receipts,
Tenant Billing, etc.
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-014 Accounts Receivable: LRA Rent / Property
Management / Lease Accounts Receivable
End of
Tenancy + 5
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-015
Bank Statements and Trustee Statements,
Fiscal Agent Statements, Trustee Statements,
Investment Account Statements, Pars
Statements, Bank Reconciliations, Daily Cash
Summaries, Bank Deposits, Bank Transmittal
Advice, Cashier's Reports, Wire Transfers
5 years Mag, Ppr
Department Preference; (meets
municipal government auditing
standards); GC §34090 26 CFR

31.6001-1
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Accounting
FIN-016
Bond Official Statements / Certificates of
Participations (COPs) See Bank Statements for
statement retention.

Fully
Defeased
+ 10 years
Yes: Until
Maturity Mag, Ppr
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments are
10 years; There are specific
requirements for disposal of unused
bonds; CCP §§336 et seq, 337.5(a); 26
CFR 1.6001-1(e): GC §43900 et seq.

Finance /
General
Accounting
FIN-017 Checks / Warrant Register Report (issued) 5 years Mag, Mfr, OD, Ppr S Yes: After QC
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-018 Checks / Warrants (Cashed or Returned /
NSF) 5 years Mag, Mfr, OD, Ppr S Yes: After QC
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-019 Escheat (Unclaimed money / uncashed
checks) 5 years Mag, Ppr
Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1519; GC
§34090
Finance /
General
Accounting
FIN-020 Fixed Assets - Annual Listing (Source
Documents) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-021
Investments / Arbitrage / Bonds (Receipts /
Advisor Reports / Trade Tickets / LAIF (Local
Agency Investment Fund))
5 years Yes: Until
Paid Mag, Ppr
Department Preference; Meets auditing
standards; FTC Reg's rely on "selfenforcement"; GC§34090, 43900 Finance /
General
Accounting
FIN-022 Journal Entries / Journal Vouchers / Budget
Adjustments 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department preference; Meets auditing
standards; GC §34090, CCP § 337
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Accounting
FIN-023
Reports, Subsidiary Ledgers, Reconciliations,
Registers, Transaction Histories, Balance
Sheets, etc. (MONTHLY OR PERIODIC)
Does NOT include year-end General Ledger.

When No
Longer
Required
Mag, Ppr
Preliminary drafts / copies; Financial
system can re-create reports
accurately; GC §34090 et seq.

Finance /
General
Accounting
FIN-024
Reports: Annual State or Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed Charge
Special Assessment Report, Public Self Insurer
Report (SIP Report), Street Report, etc.
5 years Mag, Ppr Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Accounting
FIN-025
Revenue: Accounts Receivable: Daily
Envelopes / Cash Receipts / Petty Cash /
Revenue Daily Receipt Books, etc.
5 years Yes: Until
Paid Mag, Ppr
Department Preference; (meets
municipal government auditing
standards); GC §34090
Finance /
General
Accounting
FIN-026 Treasurer's Reports / Quarterly Budget Reports
(to Council - Copies) 5 years Mag, Ppr Department preference (Copies); GC §§34090.7 Finance /
General
Accounting
FIN-027 W-9s
Vendor
Inactive + 5
years
Mag, Ppr Meets IRS auditing standards; GC
§34090
FINANCE / PAYROLL (Also See Human Resources)
Finance /
Payroll FIN-028
CalPERS Reports, Annual Valuation Reports,
Actuarial Valuation Reports, Annual Employer
Statements, Audits
5 years Mag, Mfr,
OD, Ppr S Yes: After 2 years
Most recent records are stored on
CalPERS website; Department
Preference; GC §34090
Finance /
Payroll FIN-029
DE-6, DE-7, DE-9, DE-34, DE-43, W-3 & DE166, 941 Forms, PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns /
OASDI, Federal Tax Deposits, Adjustments,
etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; Articles show 7 years; IRS Reg
§31.6001-1(e)(2), R&T §19530; 29CFR
516.5 - 516.6, 29USC 436, GC §34090
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-030 Garnishments
Satisfied + 5
years, or
Separation
of Employee
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090; 26 CFR 31.6001.1 Finance /
Payroll FIN-031 Payroll Reports - Periodic Bi-weekly Payroll Report 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Meets
municipal government auditing
standards; PERS Circular letter 200-
051-17; GC §34090
Finance /
Payroll FIN-032 Payroll Reports (includes Leave Registers, time Transaction Reports, etc. 5 years Mag, Ppr Department preference; Meets
municipal government auditing
standards; GC §34090
Finance /
Payroll FIN-033 Time Cards / Time Sheets 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing
standards (audit + 4 years); IRS
requires 4 years; Ca. requires 2 yr
min.; FTB keeps 3 years; IRS Reg
§31.6001-1(e)(2), R&T §19530; LC §
1174(d); 29 CFR 516.5; 29 CFR 516.5
& 516.6(c); GC §34090
Finance /
Payroll FIN-034 W-2's 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference for Grant
Auditing Purposes; Meets municipal
government auditing standards; GC
§34090
Finance /
Payroll FIN-035 W-4's
No Longer in
Effect + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
IRS Regulation 31-6001-1 four years
after the due date of such tax for the
return period to which the records
relate, or the date such tax is paid,
whichever is the later. GC §34090; 26
CFR 31.6001-1

FINANCE / UTILITY BILLING
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Utility
Billing
FIN-036 _Customer Service / Utility Billing Database
(Caselle)
Indefinite -
Minimum 5
years
Yes Mag Data Fields / Records are interrelated;
GC §+I13:I28
Finance /
Utility
Billing
FIN-037 Adjustments / Abnormal Read Reports
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (The Database
is the original; reports are considered
drafts or copies, and can be re-printed
from the database); GC §34090
Finance /
Utility
Billing
FIN-038 Bankruptcies - NOT pursued
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC
§34090
Finance /
Utility
Billing
FIN-039 Bankruptcies - Where a claim is filed 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department Preference (negative
information remains on credit ratings
for 7 years); GC §34090
Finance /
Utility
Billing
FIN-040 Billing Registers, Payment Registers,
Adjustment Registers
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (The Database
is the original; reports are considered
drafts or copies, and can be re-printed
from the database); GC §34090
Finance /
Utility
Billing
FIN-041 Collections / Collection Agency Case Files &
Statements / Delinquent Accounts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies
remain on credit reports for 7 years;
GC §34090 et seq.

Finance /
Utility
Billing
FIN-042 Hydrant Meters - Rentals / Temporary (Pools,
Construction)
End of
Rental + 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Finance /
Utility
Billing
FIN-043 Prop. 218 (Property-based fees) - Mailing List, Notices 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §53753(e)(2)
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Utility
Billing
FIN-044 Residential Water Billing: Appeals - Payment
Delinquency & Impending Discontinuation
Final
Decision + 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility
Billing
FIN-045
Residential Water Billing: Non-payment
Notices / Notice of Payment Delinquency &
Impending Discontinuation (Initial, Final)
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090; H&S §116908 Finance /
Utility
Billing
FIN-046
Residential Water Billing: Payment Plans:

Amortization, Alternative Payment Plans,
Deferrals, etc.

Expiration or
Completion
of Payment
Plan
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116910
Finance /
Utility
Billing
FIN-047
Residential Water Billing: Policy on
Discontinuation of Residential Service for
Nonpayment
When
Superseded;
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Must post to Website; H&S §116906;
GC §34090
Finance /
Utility
Billing
FIN-048 Residential Water Billing: Report of Annual
Discontinuations of Residential Service
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Must post to Website; H&S §116918;
GC §34090
Finance /
Utility
Billing
FIN-049 Residential Water Billing: Adjustments to
Customer accounts
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility
Billing
FIN-050 Returned Checks / NSF Checks 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
Utility
Billing
FIN-051
Service Address Files (Application,
Calculations for Adjustments, Turn-ons / Turnoffs, etc.)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Lead Dept. HR-001 _Human Resources / ERP Database
(Caselle)
Indefinite -
Minimum 5
years
Yes (all) Mag Department Preference - Data is
interrelated; GC §34090
Human
Resources HR-002 Benefit Plan Documents (CalPERS, Dental, Vision, etc.) Duration of the
Contract + 6
years
Yes: For
Duration of
Contract
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 2 years
after action; 29 CFR 1627.3(b)(2); 29 USC
1027; 11 CCR 560; 28 CCR 1300.85.1;
GC §34090
Human
Resources HR-003
California Civil Rights Department (CRD) /
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final disposition
of formal complaint; State requires 2 years
after "fully and finally disposed"; 2 CCR
11013(c); GC §§12946, 12960, 34090
Human
Resources HR-004
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Human
Resources HR-005 COBRA Billing 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets municipal
government auditing standards; GC
§34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-006 Compensation Surveys & Studies Minimum 3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
Human
Resources HR-007 Contracts for Investigators Completion + 5 years Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Human
Resources HR-008 COVID-19 Attestations by Employees, COVID-19 Notifications to Employees 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §6409.6(k), GC §34090 Human
Resources HR-009
EEOC Forms / EEO-4 Forms / EDD Reports
(Employment Development Department
Reports)
3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
29 CFR 1602.30; 29 CFR 1602.31, 29
CFR 1602.32; GC §34090 et seq.

Human
Resources HR-010 Employee Investigations Separation + 6 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090;
Human
Resources HR-011 Employment Verifications
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Non-records, content is not substantive;
GC §34090 et seq.

Human
Resources HR-012 Facility Inspections (ex. microbial, air quality) Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-013 Grievances Separation + 6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law requires
2 -3 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; LC 1198.5; 26 CFR 31-6001-1;
53235.2(b); 53237.2(b)
Human
Resources HR-014
Harassment Prevention Training Certificates
for City Council, Board and Commission
Members, and Employees
5 years Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
GC §§ 3105, 12946, 34090;; 53235.2(b);
53237.2(b)
Human
Resources HR-015 I-9s Separation + 6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Human
Resources HR-016 Job Descriptions / Job Classification / Job Specifications Minimum
Superseded +
3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
2 -3 years; retirement benefits is 6 years
from last action; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq.,
GC §§12946, 12960, 34090
Human
Resources HR-017 Negotiations, Notes, MOU drafts, etc. Minimum 5 years Mag, Ppr Department preference (preliminary
drafts)' GC §34090 et seq.

RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-018 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD OSHA requires 5 years; State law requires
2 years; 8 CCR 14300.33(a), 8 CCR
§3203(b)(1), GC §34090.7; LC §6429c
Human
Resources HR-019
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Backgrounds,
Discipline, Evaluations, Policy
Acknowledgements, PAF / Personnel Action
Forms, W-4's, etc.)
Includes Council Members
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 2 -3 years; W-4s are
required four years after the due date of
such tax for the return period to which the
records relate, or the date such tax is paid,
whichever is the later. 26 CFR 31-6001-1;
29 CFR 1602.31 & 1627.3(b)(1), GC §§
3105, 12946, 12960, 34090; LC 1198.5
Human
Resources HR-020
Personnel Files - Medical File
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, etc.

Separation +
30 years OR
Deceased + 5
years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Files maintained separately; Claims can
be made for 30 years for toxic substance
exposure; 8 CCR §3204(d)(1) et seq., 8
CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i), GC §§12946, 12960,
34090
Human
Resources HR-021
Recruitment and Testing File
Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Hiring
Decision + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES, RISK MANAGEMENT Page HR-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-022 W-4's
No Longer in
Effect + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
IRS Regulation 31-6001-1 four years after
the due date of such tax for the return
period to which the records relate, or the
date such tax is paid, whichever is the
later. GC §34090; 26 CFR 31.6001-1
Human
Resources HR-023
Workers Compensation Claims / Long Term
Disability Claims (Includes all Accident,
Incident, or Injury Reports from Employees)
Separation +
30 years OR
Deceased + 5
years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 12960, 34090

HUMAN RESOURCES / RISK MANAGEMENT
Human
Resources /
Risk
Management
HR-024 Claim for Damages / Claims Against the City
Final
Resolution + 5
years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S
Yes: After

QC & OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq.,
343; GC §34090,
Human
Resources /
Risk
Management
HR-025 OSHA Citations and Inspections 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
Human
Resources /
Risk
Management
HR-026 Insurance Policies -
Workers Compensation
Expiration +
30 years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers longest
possible statute of limitations; CCP §337
et seq.; 8 CCR §3204(d)(1) et seq., 8 CCR
5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i); GC §§ 911.2, 34090
Human
Resources /
Risk
Management
HR-027
Insurance Policies -
General Liability, Property, Fire, Theft,
etc.

Expiration + 4
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers statute of
limitations for contracts; CCP §337 et seq.;
GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Information
Technology IT-001 Backups / Computer Backups (ALL)
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes Only;
Considered a copy and can be destroyed when
no longer required; GC §34090 et seq.

Information
Technology IT-002
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line -
SB 272)
When
Superseded Yes Mag. Posting is required by GC §6270.5; GC §34090 et seq.

Information
Technology IT-003

UNALTERABLE MEDIA / IMMUTABLE
MEDIA (Cloud Immutable Backup, WORM /
DVD-r / CD-r / Blue Ray-R) or other
unalterable media that does not permit
additions, deletions, or changes
P OD
For legal compliance for Trustworthy Electronic
Records (when the electronic record serves as
the official record); must be stored in a "safe and
separate location"; GC 34090, 12168.7, EVC
1550, CCR 22620 et seq.

INFORMATION TECHNOLOGY
RIVERBANK, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING
Lead Dept. B&PL-001 _Permit Database (iWork, Muni Permits) Indefinite
(Building
Permits P)
Yes (all) Mag Department Preference - Data is
interrelated; GC §34090, H&S §19850
Building B&PL-002 Activity Reports
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business (Reports can
be re-run from the database); GC §34090
Building B&PL-003 Address Files / Building Permits P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090, H&S §19850
Building B&PL-004 Building Plans - Cancelled or Withdrawn Upon
Cancellation
or withdrawal

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; CBC §104.7; H&S§19850,
GC §34090
Building B&PL-005 Building Plans - Expired - RESIDENTIAL Upon
Expiration +
180 days

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CBC 104.7 &
107.5, H&S§19850, GC §34090
Building B&PL-006
Building Plans - Expired - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION,

TENANT IMPROVEMENTS
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CBC §104.7;
H&S§19850, GC §34090
Building B&PL-007
Building Plans - Finalled - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Law requires for the life of the building for
commercial and common interest
dwellings only; CBC 104.7 & 107.5,
H&S§19850, GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Building B&PL-008 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and APPURTENANCES 180 days Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
State law requires plans need not be filed
for dwellings less than 2 stories, garages
& appurtenances, farms/ranches, 1-story
with bearing walls less than 25'; CBC
requires 180 days from completion date;
CBC 104.7 & 107.5, H&S§19850, GC
§34090
Building B&PL-009 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Law requires for
the life of the building for commercial and
common interest dwellings only; CBC
104.7 & 107.5, H&S§19850, GC §34090
Building B&PL-010 California Building Codes / Uniform Building Codes
Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §50022.6
Building B&PL-011 Certificate of Occupancy (CofO) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Building B&PL-012
Copyright Release Forms / Requests &
Permissions to Receive Copies of Plans (to and
from Architects)
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Building B&PL-013 Correction Notices - Building
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Building B&PL-014 Energy Calculations
Minimum
When Permit
is Finalled
Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Building B&PL-015
Geotechnical and Soils Reports / Structural
Reports. Structural Calculations, Truss
Calculations, (all)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Building B&PL-016 Liens & Releases P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(a)
Building B&PL-017 Address Assignments P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Building B&PL-018 Plan Check Comments, School District Receipts, Utility Receipts
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference (Preliminary
Drafts or Non-records); GC §34090
Building B&PL-019 Stop Work Notices
Minimum
When Permit
is Finalled
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090

CODE ENFORCEMENT
Lead Dept. B&PL-020 _Code Enforcement / Citizen Complaint Database (iWork, Muni Permits)
Indefinite -
Minimum 2
years
Yes (all) Mag Department Preference - Data is
interrelated; GC §34090, H&S §19850
Building &
Safety / Code
Enforcement
B&PL-021
Code Enforcement / Abatement Case Files
(Includes Citations, Notice of Violations, Photos,
and Code Enforcement Complaint Letters)
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Building &
Safety / Code
Enforcement
B&PL-022 Liens & Releases P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD GC §34090(a)
Building &
Safety / Code
Enforcement
B&PL-023 Notice of Violations / Code Enforcement Citations Minimum 2 years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090

PLANNING
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning B&PL-024
Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Conditions of Approval,
Environmental Determinations, Staff Reports,
Plans, Soils Reports, etc.)
Examples:

Cannabis Permits
Conditional Use Permits (CUPs)
Development Agreement
General Plan / General Plan Amendments
Lot Line Adjustment
Master Plan
Rezones
Specific Plan
Tentative Subdivision Maps / Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC§§34090,
34090.7
Planning B&PL-025 Advanced Planning / Long Range Planning / Project Implementation (Final Documents only) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning B&PL-026 Aerial Photographs (Historical) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning B&PL-027 Annexations / Boundaries / Consolidations /

LAFCO P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning B&PL-028 Census, Demographics
When No
Longer
Required
Mag,
Ppr (Non-Records - Census Bureau is OFR)
Planning B&PL-029
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Planning is the Lead
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
Planning B&PL-030
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
Notice of Exemption (NOE), etc.) / CEQA
Inside City boundaries - Where Planning is the
Lead
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Planning B&PL-031
General Plan, Elements and Amendments /
Master Plans, Specific Plans, Land Use Plans and
Amendments; General Plan Interpretations
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning B&PL-032 Historical Designations / Historical Landmarks P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning B&PL-033 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
Planning B&PL-034 Planning Commission - AGENDAS & STAFF

REPORTS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: BUILDING, & PLANNING (includes Code Enforcement)
Page B&PL-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning B&PL-035 Planning Commission - MINUTES &

RESOLUTIONS P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(a)
Planning B&PL-036 Planning Index of Applications, Addresses, Entitlement Type (Historical - prior to computers) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning B&PL-037 Tree Removal or Trimming Permits Expiration + 2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC§§34090
Planning OR
Building B&PL-038
Temporary Administrative Permits / Temporary
Use Permits (Approved & Unapproved)
e.g., Banner Permits, Tent Sales on Private
Property
Expiration +
2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC§§34090
Planning B&PL-039 Zoning Clearance Forms / Zoning Verification Letters P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning B&PL-040 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning B&PL-041 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090.7
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Engineering)
Page DS-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

DEVELOPMENT SERVICES / ENGINEERING (CIP, Land Development) Development
Services /
Engineering
PW-001
Assessment Districts / Landscaping & Lighting
Districts / Community Facilities Districts / Street
Lighting Districts / Special Districts
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-002 Benchmarks P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-003
Bonds: CIP / Land Development / Private
Development Labor & Materials, Performance
Bonds, Letters of Credit, Encroachment
Permits, Monitoring Bonds
Release of
Bond / Letter
of Credit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Security; GC §34090
Development
Services /
Engineering
PW-004
Capital Improvement Projects (CIP):

Administration File
Project Administration, Certified Payrolls, Certificate of Compliance, Construction Manager's Logs,
Correspondence, Costs, Estimates, Daily Inspections,
Insurance Certificates, Preliminary Notices, Project
Schedules, Public Relations, Meeting Agendas &
Minutes, Monthly Reports, Notices, Real Estate
Appraisals, RFIs / RFQs , Safety. SWPPP / WPCP,
etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; Statewide
guidelines propose termination + 5 years;
CCP §337 et. seq., GC §34090
Development
Services /
Engineering
PW-005
Capital Improvement Projects (CIP):

Permanent File
Plans, RFP / Specifications & Addenda, Successful
Proposal, Change Orders, EIRs, Negative
Declarations, Categorical Exemptions, Materials
Testing Reports, Grading Permits, Hazardous
Materials, Notice of Completion, Photos, Record
Drawings Soils Reports, Studies, Submittals, Surveys,
etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes;
Statewide guidelines propose Permanent
for Infrastructure plans; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Engineering)
Page DS-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Engineering
PW-006
Design & Construction Standards - Authored by
the City for Construction of City Infrastructure
(CIP or Land Development)
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-007
Drawings, Maps, and Record Drawings, LargeFormat Drawings, Survey Record Maps, Capital Improvement Project "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
Development
Services /
Engineering
PW-008
Encroachment Permits / Excavation Permits:

Permanent (Structures in the City's Right of
Way, Retaining Walls, etc.)
Includes Insurance Certificates
P
Yes: Until
Completion Mag, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Development
Services /
Engineering
PW-009
Encroachment Permits / Excavation Permits:

Temporary (Street Permits, Temporary
Construction, Sidewalk Repairs, Traffic Control,
Transportation Permits, Utility Cuts (Installation
& Patching), etc.)
Includes Insurance Certificates
Expiration +
2 years
Yes: Until
Completion Mag, Ppr S / I Yes: After QC & OD GC § 34090 Development
Services /
Engineering
PW-010
Engineering Studies / Surveys (Public Right-ofWay) - Geotechnical and Soil Reports / Hydrology Reports / Preliminary Studies /
Project Assessments
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-011
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Engineering is the Lead
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Engineering)
Page DS-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Engineering
PW-012
Land Development / Private Development /
Commercial Development: Administrative
Records
Construction Inspections, Photos, Progress
Meetings, Project Schedules, etc.

Completion +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Statute of Limitations is 4 years; 10 years
for Errors & Omissions; land records are
permanent by law; CCP §§337. 337.1(a),
337.15, 343; GC §34090
Development
Services /
Engineering
PW-013
Land Development / Private Development /
Commercial Development: Permanent
Records
Abandonments, Certificate of Acceptance /
Approval (copy), Dedications, Deeds (copies)
Drainage, Driveway, Easements (copies),
Geotechnical and Soil Reports / Hydrology
Reports, Private Lab Verifications, Testing Lab
Final Reports, Rights of Way (copies), Studies,
Reports, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes;
Statewide guidelines propose Permanent
for Infrastructure plans; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Development
Services /
Engineering
PW-014 Prop. 218 (Property-based fees) Protest Letters / Ballots, Tabulation 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §53753(e)(2)
City Clerk PW-015
Recorded Documents / Real Property: Deeds,
Easements, Right of Ways, Abandonments /
Vacation, Liens / Lien Releases
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals / finals to City Clerk;
GC §34090(a)
Development
Services /
Engineering
PW-016
Solid Waste Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic Waste Collection
and Recycling) . CalRecycle Annual Waste
Diversion Report / Measure D annual report /
Form 303 report (HHW report) / CalREcycle
Used Oil report / CalREcycle Bottles & Cans
report, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; required for 5
years; Low-Carbon Fuel Standard
regulations credits can be received for 10
years, and are eligible for an extension;
14 CCR § 18995.2; H&S §39730.7; GC
§34090
Development
Services /
Engineering
PW-017 Solid Waste Services / Hauler Quarterly
Reports 10 years Mag, Ppr Department Preference; GC §34090 RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES (Engineering)
Page DS-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Development
Services /
Engineering
PW-018 Solid Waste Tonnage Reports 10 years Mag, Ppr Department Preference; GC §34090 Development
Services /
Engineering
PW-019 Standard Construction Details Authored by the
City P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-020 Subdivision Maps / Parcel Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Development
Services /
Engineering
PW-021 Traffic Calming Requests (Speed Humps, etc.) 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Police, Sheriff,
or State of
California
PW-022 Traffic Collision Reports / SWTRS
Non-Records
- When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD copies / Non-records; GC §34090.7
Development
Services /
Engineering
PW-023 Traffic Counts / Traffic Studies 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Engineering
PW-024 Traffic Speed Surveys (certified by City Council Resolution)
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Presented to the City Council in the
Council Agenda Packet; GC §34090.7
Development
Services /
Engineering
PW-025 Traffic Stop Sign Warrants 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Development
Services /
Engineering
PW-026 Transportation Plans / Master Plans P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PARKS & RECREATION Page P&R-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PARKS & RECREATION
Parks &
Recreation P&R-001 _Recreation Activity Registration Database (RecDesk) Minimum 2
years
Mag, Department preference; GC §34090
Parks &
Recreation P&R-002 Accident / Incident Reports 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-003
Activity / Special Programs / Event Files
Children's Programs, Cultural Arts, Sports,
Seniors, Filming, Theatre Programs etc.

Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department preference; GC §34090
Parks &
Recreation P&R-004 Activity Guide / Class Guide / Program Guide (Final) Minimum 2
years
Yes: During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department preference; GC §34090
Parks &
Recreation P&R-005
Applications / Participants' Registration / Liability
Forms / Release of Liability Forms / Photo
Releases / Waivers of Liability / Permissions:

Camps, Field Trips, Authorization to give
Medicine, etc.
2 years
Yes: During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-006 Art in Public Places (Records Pertaining to Art Acquired by the City) Life of the
Author + 20
years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Rights of authors extend for the life of the
author's); State law allows a written
contract to extend rights for an additional
20 years; 4 years to meet auditing
standards; 17 USC 106A(d); GC
§15813.5; GC §34090
Parks &
Recreation P&R-007 Citations / Park Citations 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-008 Evaluations / Surveys (Programmatic Evaluations of Recreation programs) When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Content Not Substantive / Preliminary
drafts / Transitory records; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PARKS & RECREATION Page P&R-2 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Parks &
Recreation P&R-009 Herbicide or Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Parks &
Recreation P&R-010 Liability Waivers (if separate from another record) 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-011 Lifeguard Certifications
Separation or
Transfer + 3
years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department Preference; 29 CFR 1602.31
& 1627.3(b)(ii), GC §§ 3105, 12946,
12960, 34090; 29 USC 1113
Parks &
Recreation P&R-012
Park Facility Use Requests / Field Rentals /
Facility Use Applications and Permits (includes
insurance certificates & ABC Permits, if required)
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090 et. seq.

Parks &
Recreation P&R-013 Permits: Block Party Permits, Film Permits, Special Event Permits, etc.

Expiration +
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-014 Playground Equipment Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department Preference; GC §34090 et
seq.

Parks &
Recreation P&R-015 Pool Chemical Logs, Additions 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
40 CFR 70.6; GC §34090
Parks &
Recreation P&R-016 Rosters / Sign-in / Sign-Out Sheets for classes and programs 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
GC §34090
Parks &
Recreation P&R-017 Schedules / Hours (classes and staff) When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PARKS & RECREATION Page P&R-3 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Parks &
Recreation P&R-018 Scholarships (Reduced Fee or Grants to Others) 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Meets auditing standards; Uniform
Admin. Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, &
570.502(a), 29 CFR 97.42; OMB Circular
A-110 & A-133; GC §34090; GC §8546.7
Parks &
Recreation P&R-019 Tree Maintenance Records / Arborists Reports 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Department Preference; GC §34090 et
seq.

Parks &
Recreation P&R-020
Volunteer / Unpaid Intern Applications &
Agreements - Unsuccessful or Pending
Applicants
3 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Standard municipal government practice
(Courts treat volunteers as employees);
EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; 29 CFR 1602.31
& 1627.3(b)(1)(i)&(ii), GC §§12946,
12960, 34090
Parks &
Recreation P&R-021
Volunteer / Unpaid Intern Applications &
Agreements (includes emergency contact
information) - Successful Applicants
Inactive /
Separation +
3 years
Mag,
Mfr, OD,
Ppr
S / I
Yes: After
QC'd &
OD
Standard municipal government practice
(Courts treat volunteers as employees);
EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; 29 CFR 1602.31
& 1627.3(b)(1)(i)&(ii), GC §§12946,
12960, 34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / STREETS & FLEET MAINTENANCE
Public Works /
Streets & Fleet
Maintenance
PW-001 APCD Permits - for Generators, etc. Issue Date + 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-002
Fleet - Pre-Trip Inspections / Vehicle Safety
Checks / Daily Vehicle Inspections / Daily
Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; 13 CCR 1234(c)
Public Works /
Streets & Fleet
Maintenance
PW-003 Fleet - Tire Disposal / Waste Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 14 CCR 18459.3; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-004 Fleet - Used Oil Disposal Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.

Public Works /
Streets & Fleet
Maintenance
PW-005
Fleet - Vehicle & Equipment History Files
Maintenance, Brakes, Smog Certificates, etc.

Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-006 Fleet - Vehicle Titles / Pink Slips
Upon Sale or
Disposal of
Vehicle
Ppr Title is transferred to new owner or
auction house
Public Works /
Streets & Fleet
Maintenance
PW-007 Generator Operation Logs & Inspections 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-008 Herbicide or Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6623
Public Works /
Streets & Fleet
Maintenance
PW-009 Operations & Maintenance Manuals (O&M
Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Streets & Fleet
Maintenance
PW-010 Pressure Vessel Certifications or Permits (Air
Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Public Works /
Streets & Fleet
Maintenance
PW-011
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-012 Street Light Maintenance 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-013 Streets - Sidewalk Maintenance, Grinding,
Asphalt Ramping (Logs and Forms) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-014 Tree Maintenance, Trimming, Arborists Reports,
Letters to Residents 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Streets & Fleet
Maintenance
PW-015 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (the Regional
Notification Center has the obligation to
retain the notice for 3 years); GC
§§4216.2(d) & 4216.3(d), GC §34090
Division
Providing
Service / Work
PW-016
Work Orders / Service Requests - CRM /
CMMS DATABASE (Computerized
Maintenance Management System)
Indefinite Mag Data is interrelated; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-017
Work Orders / Service Requests - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-018
Work Orders / Service Requests - NOT entered
in CRM / CMMS Database (or partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

WASTEWATER COLLECTIONS
Water /
Wastewater
Collections
PW-019 CCTV Videos of Sewer Lines 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. PW-020 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Water /
Wastewater
Collections
PW-021 FOG (Fats, Oil & Grease) Inspections /
Pretreatment Annual & Quarterly Reports 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
Water /
Wastewater
Collections
PW-022 Industrial Waste Permits Expiration +
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
Water /
Wastewater
Collections
PW-023 Industrial Waste Pretreatment Files 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
Water /
Laboratory PW-024 Lab Reports & Chains of Custody: Wastewater Minimum 5 years Mag,
OD, Ppr S / I Yes - After QC & OD Department preference; GC §34090 Water /
Wastewater
Collections
PW-025 Sanitary Spills and Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5 years; 40
CFR 122.41(j)(2); SWRCB Order 2006-
03; 40 CFR 122.41(j)(2); GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Water /
Wastewater
Collections
PW-026 Sewer Odor Complaints / Gas Detection Results
/ Investigations 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Water /
Wastewater
Collections
PW-027
Sewer System Management Plans (SSMP) and
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) and Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSOs are
required for a minimum of 5 years; 40
CFR 122.41(j)(2); SWRCB Order 2006-
03; GC §34090
Lead Dept. PW-028 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for 3 years; GC §§4216.2(f) &
4216.3(d); GC §34090
Division
Providing
Service / Work
PW-029
Work Orders / Service Requests - CRM /
CMMS DATABASE (Computerized
Maintenance Management System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
PW-030
Work Orders / Service Requests - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-031
Work Orders / Service Requests - NOT entered
in CRM / CMMS Database (or partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090

WASTEWATER TREATMENT PLANT (WWTP)
Water / WWTP PW-032 _SCADA Database (Wastewater)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Lead Dept. PW-033 APCD Permits (Air Quality Management
Districts) - for Generators, etc.

Issue Date +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Water / WWTP PW-034 Biosolids / Sewage Sludge Handling Logs and Weigh Tickets 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Code of Federal Regulations requires 5
years; 40 CFR 503.17; 40 CFR
122.41(j)(2); GC §34090
Water / WWTP PW-035
Capital Improvement Projects (CIP) -
Wastewater Treatment Plant Only
Administration File
Project Administration, Certified Payrolls, Certificate of Compliance, Construction Manager's Logs,
Correspondence, Costs, Estimates, Daily Inspections,
Insurance Certificates, Preliminary Notices, Project
Schedules, Public Relations, Meeting Agendas &
Minutes, Monthly Reports, Notices, Real Estate
Appraisals, RFIs / RFQs , Safety. SWPPP / WPCP,
etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Water / WWTP PW-036
Capital Improvement Projects (CIP) -
Wastewater Treatment Plant Only:

Permanent File
As-Built / Record Drawing, Plans, RFP /
Specifications & Addenda, Successful Proposal,
Change Orders, EIRs, Negative Declarations,
Categorical Exemptions, Materials Testing Reports,
Grading Permits, Hazardous Materials, Notice of
Completion, Photos, Record Drawings Soils Reports,
Studies, Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Lead Dept. PW-037 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Lead Dept. PW-038 Generator Operation Logs & Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-6
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. PW-039 Operations & Maintenance Manuals / O & M Manuals
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (some equipment
is from the 1950's, and the O&M Manual
isn't helpful); GC §34090
Water / WWTP PW-040
Permits - Wastewater Regulatory / Operating
Permits: Examples (CalARP, Cal OSHA,
CERS, CUPA, NPDES, SWRCB, etc.)
Expiration +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; NPDES
Monitoring records required for 3 years;
40 CFR §§122.21, 122.41, 122.44; GC
§34090 CCP §337 et seq.

Lead Dept. PW-041 Pressure Vessel Certifications or Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Water / WWTP PW-042
Reports - Wastewater Reports to Regulatory
Agencies: Examples (CalARP, Cal OSHA,
CERS, CUPA, NPDES, SWRCB, etc.)
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; NPDES
Monitoring records required for 3 years;
40 CFR §§122.21, 122.41, 122.44; GC
§34090 CCP §337 et seq.

Lead Dept. PW-043
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Water / WWTP PW-044 Sanitary Survey of Sewer System 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Water / WWTP PW-045 Wastewater Treatment Plant Operators Certificates (posting required)
When
Superseded
Mag,
OD, Ppr S
Yes: After
QC & OD Department preference; GC §34090
Water / WWTP PW-046 Wastewater Treatment Plant Safety Training Certificates (posting required)
Minimum 5
years
Mag,
OD, Ppr S
Yes: After

QC & OD
Department preference; 8 CCR §3203 et
seq., 29 CFR 1627.3(b)(1), LC §6429(c);
GC §§12946, 21960, 34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-7
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

WATER RESOURCES & WATER CONSERVATION
Water
Resources &
Conservation
PW-047 Conservation Programs / Rebate Programs /
Check Requests / Toilets, Washers, Turf, etc. 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (meets auditing standards); GC §34090
Water
Resources &
Conservation
PW-048 Conservation Reports / Consumption Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §60201
Water
Resources &
Conservation
PW-049 Water Rights P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §60201
Water
Resources &
Conservation
PW-050
Water Supply Assessments, Studies, Reports /
Stream Studies and Flow / Water Planning
Studies
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §60201
Water
Resources &
Conservation
PW-051 Water System Variances P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §60201

WATER DISTRIBUTION & OPERATIONS
Water / Water
Distribution PW-052 _SCADA Database (Water)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Water / Water
Distribution PW-053 Consumer Confidence Report - Annual Water Quality Report P Mag,
OD, Ppr S / I Yes - After QC & OD
Department preference; Required for 12
years or 2 compliance cycles; 22 CCR
64400.25; 22 CCR §64470, 40 CFR
141.33(a); 40 CFR 141.91
Water / Water
Distribution PW-054
Fire Hydrant Pressure / Water Pressure
Measurements, Fire Flow Pressure Test, Flush
and Valve Exercise Records
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. PW-055 Generator Operation Logs & Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
APCD Rule 1470; Form 400–E–13a
instructions; GC §34090
Water / Water
Distribution PW-056 Lab Reports & Chains of Custody: Potable Water Bacteriological and Organics
Minimum 5
years
Mag,
OD, Ppr S / I Yes - After QC & OD
Department Preference; 40 CFR
141.33(a) and (b)(1); 22 CCR §64470
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-8
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Water / Water
Distribution PW-057 Lab Reports & Chains of Custody: Potable Water Chemical (Includes Chlorine Residuals)
Minimum 10
years
Mag,
OD, Ppr S / I Yes - After QC & OD
Department preference; State law
requires 12 years, Federal 10 years; 40
CFR 141.33(a); 22 CCR §64692
Water / Water
Distribution PW-058 Lab Reports & Chains of Custody: Potable Water Lead & Copper
Minimum 12
years
Mag,
OD, Ppr S / I Yes - After QC & OD
Required for 12 years or 2 compliance
cycles; 22 CCR 64400.25; 22 CCR
§64470, 40 CFR 141.33(a); 40 CFR
141.91
Lead Dept. PW-059
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S
Yes - After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Lead Dept. PW-060 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S
Yes - After

QC & OD
Required for 3 years; GC §§4216.2(f) &
4216.3(d); GC §34090
Division
Providing
Service / Work
PW-061
Work Orders / Service Requests - CRM /
CMMS DATABASE (Computerized
Maintenance Management System)
Indefinite -
Minimum 5
years
Mag Data is interrelated; GC §34090
Division
Providing
Service / Work
PW-062
Work Orders / Service Requests - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S
Yes - After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Streets Fleet Maint, Wastewater, Water)
Page PW-9
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-063
Work Orders / Service Requests - NOT entered
in CRM / CMMS Database (or partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years
Mag,
Mfr, OD,
Ppr
S
Yes - After

QC & OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §34090
RIVERBANK, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

ATTACHMENT 2