Agenda packet — City Council / Local Redevelopment Authority / Public Financing Authority, August 25, 2026 (part 1 of 3)

Any documents that are not privileged or part of a Closed Session provided to a majority of the City Council / LRA Board after distribution of the agenda packet, regarding any item on this agenda, will be made available for public inspection at the City Clerk’s Office 6707 Third St., Suite A, Riverbank.

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CITY COUNCIL / LRA BOARD CITY OF RIVERBANK
Regular City Council and Local
Redevelopment Authority Board
Meetings
Mayor/Chair
Rachel Hernandez
Council/Authority Members
District 1 — Luis Uribe
District 2 — Cindy Fosi
Vice Mayor, District 3 — John Pimentel
District 4 — Stacy Call
Council Chambers
6707 Third Street, Suite B
Riverbank, CA 95367
TUESDAY, AUGUST 25, 2026 — 6:00 PM
(THE AGENDA PACKET IS ONLINE AT HTTPS://RIVERBANKCA.PORTAL.CIVICCLERK.COM/)

PARA TRADUCCION EN ESPANOL FAVOR DE REFERIRSE A LA ULTIMA PAGINA DE LA AGENDA

1. CALL TO ORDER

2. FLAG SALUTE

3. INVOCATION

4. ROLL CALL

5. AGENDA CHANGES

6. CONFLICT OF INTEREST
Any Council/Authority Member who has a direct Conflict of Interest on any scheduled agenda item to be considered is to declare their conflict at this time. Pursuant to Government Code Section 84308 (Levine Act), any Council /Authority Member who has received a contribution of $500 or more within the preceding 12 months from a party, participant, or their agent related to an item on the agenda must disclose that contribution on the record prior to participation in the discussion or decision on the item and may be required to recuse themselves, as applicable.

7. PRESENTATIONS (Informational only)
Item 7.1. Presentation - Riverbank 2026 Point-In-Time Count- It is recommended that the City Council receive a presentation on homelessness in the City of Riverbank based on the 2026 Point-In-Time Count.

8. PUBLIC COMMENTS (No action can be taken)
At this time, members of the public may comment on any item not appearing on the agenda, and within the subject matter jurisdiction of the City Council/LRA Board. Individual comments will be limited to a maximum of 3 minutes (or as stated by the presiding Officer) and time cannot be yielded to another person. Under State law, matters presented during the public comment period cannot be discussed or acted upon.

Refer to the last page of this agenda for the Public Comment Procedures via ZOOM.

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IN PERSON COMMENTS: Please fill out a Comment Card and return it to the City Clerk.

9. CONSENT CALENDAR (No obligation to read aloud)
All items listed on the Consent Calendar are to be acted upon by a single action of the City Council/LRA Board unless requested by an individual Council/Authority Member or member of the public for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by motion of the City Council/LRA Board.

Item 9.1. Approval of the City Council and Local Redevelopment Authority Board Meeting Minutes for:

Regular City Council Meeting June 23, 2026
Special Community Meeting July 27, 2026
Regular City Council Meeting July 28, 2026.

Item 9.2. Resolution Approving a Scope of Services to Prepare the City of Riverbank's 2025 Urban Water Management Plan (UWMP) and Updated Water Shortage Contingency Plan (WSCP) by KSN, Inc. at a cost of $58,230.00 Item 9.3. Resolution to Approve and Adopt Updated 2026 City of Riverbank Measure L Expenditure Plan Project List

10. UNFINISHED BUSINESS
Item 10.1. Resolution Adopting the City of Riverbank Travel and Training Policy and Recission of APP-07 Travel Policy

11. NEW BUSINESS
Item 11.1. Resolution of the City Council Approving a Professional Services Agreement with Westwood Professional Service, Inc. for Design Services for the Jackson Avenue and Stanislaus Street Neighborhood Park Project in an Amount Not to Exceed $280,302.50 and Authorizing the City Manager to Execute the Agreement.

Item 11.2. Resolution of Concurrence and Support of the Fiscal Year 2025-2026 Stanislaus Urban County and Stanislaus HOME Consortium Consolidated Annual Performance and Evaluation Report (CAPER)
Item 11.3. Discussion of the 2026 Cal Cities Annual Conference Resolution and Provide Direction to Voting Delegates

12. COMMENTS/REPORTS
A brief report on notable attendance of a meeting or conference or other notable topics of City business shall be made. The Brown Act does not allow for discussion or action of items by the City Council/LRA Board during this time.

Item 12.1. Staff
Item 12.2. Council / Authority Member

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Item 12.3. Mayor / Chair

13. CLOSED SESSION (No items scheduled)
The public will have a limit of 3 minutes to comment on Closed Session item(s) as set forth on the agenda prior to the City Council/LRA Board recessing to Closed Session Item 13.1. CONFERENCE WITH LEGAL COUNSEL– ANTICIPATED LITIGATION Significant Exposure to Litigation (Pursuant to Govt. Code § 54956.9(d)) Number of Potential Cases:1

14. REPORT FROM CLOSED SESSION
Item 14.1. Report from Closed Session Item 13.1
CONFERENCE WITH LEGAL COUNSEL– ANTICIPATED LITIGATION
Significant Exposure to Litigation (Pursuant to Govt. Code § 54956.9(d)) Number of Potential Cases: 1

15. ADJOURNMENT : The Next Regular City Council Meeting is Scheduled for Tuesday, September 8, 2026.

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted at the meeting location, on the North City Hall public exterior bulletin board, South City Hall public exterior Bulletin, Riverbank Community Center exterior bulletin, and the City’s website 72 hours prior to the meeting in accordance to the California Ralph M. Brown Act.

Posted this 20th Day of August, 2026.
/s/Gabriela Hernandez, CMC, City Clerk

ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, and the Governor’s Executive Order N-29-20, the City will make every effort to make reasonable modifications or accommodations from individuals with disabilities. Contact the Administration Dept. at (209) 863-7122 or the City Clerk at [email protected] at least (48) hours prior to the meeting to enable the City to make reasonable arrangements for accessibility.

NOTICE REGARDING NON-ENGLISH SPEAKERS
Pursuant to California Constitution Article III, Section IV, establishing English as the official language for the State of California, and in accordance with California Code of Civil Procedures Section 185, which requires proceedings before any State Court to be in English, notice is hereby given that all proceedings before the City of Riverbank City Council/LRA Board shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.

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TELECONFERENCE/VIRTUAL PLATFORM PUBLIC PARTICIPATION

COMMENT PROCEDURES FOR CITY COUNCIL MEETING HELD IN

CONFORMANCE WITH THE BROWN ACT
PUBLIC "LIVE" VIEWING
• Government Channels: SPECTRUM — Channel 2
• YouTube Live — City of Riverbank
• Via ZOOM Platform (See instructions below)

SUBMITTING PUBLIC COMMENTS FOR THE RECORD
Written comments must be received before 4:00 p.m. on the date of the meeting in order for them to be distributed to the Council prior to consideration of the matter.

Written comments will not be read aloud at the meeting, but will be reported as received for the record. If you do not receive an acknowledgement of receipt within an hour of submission or by 5:00 p.m., please call the City Clerk's Office at (209) 863-7198 or the Administration Dept. at (209) 863- 7122.

ACCEPTABLE METHODS OF SUBMITTING COMMENTS BEFORE THE 5:00 PM DEADLINE • Via Mail Service: Mail comments to City of Riverbank, Attn: City Clerk, 6707 Third Street, Suite A, Riverbank, CA 95367. (Call 209-863-7198 / 209-863-7122 to ensure they were received.)
• Via Email: [email protected]
(Note: This technology is not a guaranteed method.)
o Indicate Agenda Item # in the subject line. (Call 209-863-7198 / 209-863-7122 to ensure receipt.)
• Oral Comments In-Person: The Mayor will ask the public if anyone wishes to comment, at that time you may approach the podium.
• Oral Comments Via Zoom:The Mayor will announce when public comments may be made for a limit of 3 minutes on the agenda item being considered, at which time you will:
o Using a computer — click on the “raise hand” feature in the webinar controls.

This will alert staff that you wish to speak, and you will be unmuted. o Using a Phone — press *9 to “raise the hand”. This will alert staff that you wish to speak, and you will be unmuted.
o (Please make sure the volume on your device is on and that any nearby device or any nearby device is turned down.)
Teleconference Phone Number: (This system is a backup for ZOOM technical difficulties only when providing oral comments.) If there are technical difficulties or disconnection with ZOOM

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while making oral comments, please immediately call the teleconference phone number (209) 863-7151 so that Council may receive your comments. Council will be waiting for your call.

Thank you.

JOIN THE MEETING VIA ZOOM PLATFORM
Join by this link: https://us02web.zoom.us/j/81500912873 Join by accessing website: https://zoom.us/join — enter Webinar ID: 894 4341 5826 Join by telephone: 1 669 444 9171 OR 1 669 900 9128, plus Webinar ID: 894 4341 5826 Learn about using ZOOM - Visit https://zoom.us/j/ for a free account or to download the app.

How to Use Live Spanish Translation/ Como Usar Traducción en Español En Vivo https://attend.wordly.ai/join/LHDA-5715
STEP 1/PASO 1 STEP 2/PASO 2 STEP 3/PASO 3
Scan QR Code Choose Spanish Language Read Captions on Device Use Headset for Audio
Escanea el código Escoja el idioma Español Lea subtítulos en su aparato Use auriculares para audio

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Item 7.1. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 7.1.

SECTION : PRESENTATIONS
Meeting Date: 8/25/2026
Subject: Presentation - Riverbank 2026 Point-In-Time Count- It is recommended that the City Council receive a presentation on homelessness in the City of Riverbank based on the 2026 Point-In-Time Count.

From: Marisela H. Garcia, City Manager
Submitted by: Marisela Garcia, City Manager

RECOMMENDATION
It is recommended that the City Council receive a presentation on homelessness in the City of Riverbank based on the 2026 Point-In-Time Count.

SUMMARY
City staff will provide an overview of the demographics of our unhoused population in the City of Riverbank based on the 2026 Point-In-Time Count.

STRATEGIC PLAN
This item is related to the City Council’s goal to “Improve Public Communications.”

BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) requires all local Continuums of Care (CoCs) to conduct Point-In-Time (PIT) Counts as a condition of receiving federal homelessness assistance funding. The PIT Count provides a snapshot of sheltered and unsheltered homelessness on a single night during the last ten days of January. The 2026 Point-In-Time Count was conducted on January 28, 2026. The Point-In-Time Count is organized by the Stanislaus Community System of Care (CSOC), a partnership of local governments, nonprofit organizations, housing providers, healthcare partners, and community collaborators working together to address homelessness throughout Stanislaus County.

The 2026 count identified 686 unsheltered individuals and 1,105 sheltered individuals throughout Stanislaus County. Riverbank's final count was 40 unsheltered and 2 sheltered at Sierra House. Tonight's presentation will provide an overview of Riverbank's count.

FINANCIAL IMPACT
There is no financial impact associated with this presentation.

ATTACHMENTS

1. 2026-PIT-Executive-Summary

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The annual Point in Time (PIT) Count is a federal requirement that provides local communities with critical information about the unhoused population on a single night in January. While the resulting data is valuable, it should be combined with other data sources to give a more holistic and accurate picture of homelessness.

Stanislaus County conducted its PIT Count on January 28, 2026, utilizing the standardized Incident Command System (ICS) framework to conduct the annual Point in Time (PIT) count.

This consistent approach ensured robust methodology, deployment structure, volunteer engagement, geographic coverage, and data verification processes. All submitted data underwent rigorous data quality review, confirming a validated decrease in both sheltered and unsheltered counts compared to previous years.

The 2026 PIT Count identified 1,791 people experiencing homelessness in Stanislaus County, with 62 percent residing in a sheltered setting. Notably, while the overall homeless population declined from 2025 to 2026, the proportion of sheltered individuals increased by 8 percentage points (up from 54 percent in 2025). Over the past year, shelter capacity was expanded with 40 additional beds across Emergency Shelter and Transitional Housing projects. Despite this increase, shelter bed utilization declined from 82 percent in 2025 to 77 percent in 2026. The number of unsheltered individuals fell by 28 percent, while those in shelter decreased by only 3 percent.

The count also reflected decreases among key subpopulations: veterans (down 22 percent), families (down 33 percent), and individuals experiencing chronic homelessness (down 4 percent). Four percent of those counted were living in vehicles, consistent with 2025 figures.

Preliminary observations suggest several operational and environmental conditions may have contributed to a lower reported count of unsheltered homelessness. Volunteers noted an increased law enforcement presence in areas where unsheltered individuals are typically observed, which may have led to displacement or reduced visibility. Some individuals were less willing to engage with count teams due to concerns about governmental or immigration related activity, and others appeared to actively avoid contact.

Volunteer participation also declined by approximately 44 percent from the prior year. In response, the County increased deployment of outreach team members to help ensure full coverage of designated areas; however, this shift may have influenced overall count dynamics.

These factors may have played a role in the reduced numbers reported.

STANISLAUS COUNTY
2026 POINT IN TIME COUNT

EXECUTIVE SUMMARY
1 2026 Point-in-Time Count Report for Stanislaus County

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2026 Point-in-Time Count Report for Stanislaus County 2 Survey results highlighted the top four causes of homelessness, which align closely with households seeking prevention assistance. Fifty percent of households reported eviction or rent increase as the primary cause, followed by 38 percent citing health issues, 28 percent due to loss of family members or dissolution of households, and 22 percent related to job or income loss. Other causes, including legal issues, incarceration, and domestic violence, represented a smaller portion of the population.

Health and disability are significant factors in housing instability. Seventy-five percent of respondents reported living with at least one disabling condition, including chronic health conditions (40 percent), physical disabilities (36 percent), serious mental illness (28 percent), and substance use disorders (14 percent). Despite these challenges, only 26 percent reported receiving disability benefits, revealing critical gaps in access to income support and service systems.

These findings underscore both progress and ongoing challenges in addressing homelessness in Stanislaus County. The County’s efforts to increase shelter capacity, maintain rigorous data standards, and adapt outreach strategies have contributed to measurable improvements, while persistent barriers highlight the need for investment in prevention, health services, and support systems.

Accessing services presents additional hurdles. Lack of transportation was the most reported barrier at 46 percent, while 34 percent were unsure where to go for help, and 32 percent lacked the required documentation to access services. Other barriers include not qualifying for available programs (26 percent) or being waitlisted (21 percent), pointing to systemic and practical obstacles that prevent individuals from receiving timely assistance.

Stanislaus County’s homeless population also carries a history of institutional interactions.

More than half (53 percent) have been in jail or prison, 51 percent have spent nights in hospitals, and 27 percent in treatment centers. Smaller but notable percentages report prior experiences in foster care (13 percent), group homes (9 percent), juvenile detention (15 percent), and human trafficking (3 percent). These experiences illustrate the interconnectedness of homelessness with justice, healthcare, and social systems.

Despite these challenges, the PIT Count was conducted using the County's established methodology and verified through standard quality assurance procedures.

Attached are key findings from overall numbers and completed surveys.

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Unsheltered Sheltered
2024 2025 2026
0 500
1,000
1,500
2,000
2,500
980
1,072
950
1,136
687
1,104
2,052 2,086
1,791
<18 18-24 25-34 35-44 45-54 55-64 65+
0%
5%
10%
15%
20%
25%
9%
6%
16%
21%
19%
21%
8%

OUTDOORS
34%

SHELTER
4% 62%

VEHICLE
(CAR/RV)

SHELTER
STATUS
Sheltered Unsheltered
62% 38%
2026 PIT COUNT OVERALL RESULTS

AGE RANGES
MALE
62%
FEMALE
38%
SEX

CENSUS POPULATION TREND SLEEPING LOCATIONS
Sheltered Unsheltered

HOUSEHOLD TYPE
Adult-Only
Households
55% 45% 99%
Families
1%
Children Only
(<18)
50% 50%
1,528 people in
1,513 households
(85%)
261 people in
85 households
(15%)
2 people in
2 households
(<1%)
Sheltered Unsheltered Sheltered Unsheltered
Sheltered Unsheltered

SELECT SUBPOPULATIONS
Chronically
Homeless
Veterans
55% 45% 72% 28% 46% 54%
Unaccompanied
Youth & Young
Adults (<25)
532 People
(30%)
85 People
(5%)
54 People
(3%)
Sheltered Unsheltered Sheltered Unsheltered
Older Adults
(55+)
69% 31%
Sheltered Unsheltered
516 People
(29%)

STANISLAUS COUNTY
Results are from all people experiencing homelessness
counted and surveyed during the Point-in-Time Count
2%
2%
12%
29%
1%
5%
1%
48%

RACIAL IDENTITIES
White
Asian
American Indian /
Native Alaskan
Black/ African
American
Hispanic/ Latino/e/a
Middle Eastern or
North African
Multiple Races
Native Hawaiian/
Pacific Islander
*Middle Eastern or North African was recently added as part of the 2024 data standards.

ADDITIONAL SUBPOPULATIONS
14%
Substance Use
Disorder
Serious Mental
Illness
28%
HIV/Aids
Related Illness
1%
Fleeing
Domestic Violence
13%

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0% 10% 20% 30% 40% 50% 60%
Foster Care
Group Home
Jail / Prison
Juvenile Detention Center
Treatment Center
Overnight in Hospital
Human Trafficking
None
13%
9%
53%
15%
27%
51%
3%
24%
0% 20% 40% 60%
Lack of Transportation
Language Barrier
No Documents
Age Restriction
Unsure where to go
Did not qualify
Waitlisted
46%
5%
32%
7%
34%
26%
21%
< 1 Year 1-2 Years 2-3 Years 3 Years+
42% 13% 9% 36%
*Please note the survey question asked gave participants the option to select more than one answer. Percentages will not add up to 100

HOMELESS HISTORY
n=1,571 respondents
40%
PRIOR HISTORY*
n=1,426 respondents who answered
Self Report
Disabilities
n=1,421 Adults
Any
Disability

DISABILITY BENEFITS
n=1,066 Adults w/ Disabilities

LENGTH OF CURRENT EPISODE OF HOMELESSNESS
n=1,560 respondents who answered

RESIDENCE

PRIOR TO

BECOMING

HOMELESS
n=1,582 respondents who
answered
Chronic
Health Issues
Physical
Disability
36% 17%
Developmental
Disability
Eviction/Rent
Increase
50%
Job Loss/
Income
22%
Health
Issues
38%
Household
Loss/Breakup
28%

PRIMARY CAUSES OF HOMELESSNESS
n=1,438 respondents who answered

STANISLAUS COUNTY
2026 PIT COUNT SURVEY RESULTS
Within Stanislaus
County
Outside of
Stanislaus County
82% 18%
Results are based on 1,582 people interviewed experiencing homelessness BARRIERS TO ACCESSING SERVICES*
n=513 respondents who answered
26% 74%
Receiving
Benefits
Not Receiving
Benefits
75%
49% 51%
First Time
Homeless
More Than One
Episode

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Item 9.1. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 9.1.

SECTION : CONSENT CALENDAR
Meeting Date: 8/25/2026
Subject: Approval of the City Council and Local Redevelopment Authority Board Meeting Minutes for:

Regular City Council Meeting June 23, 2026
Special Community Meeting July 27, 2026
Regular City Council Meeting July 28, 2026.

From: Marisela H. Garcia, City Manager
Submitted by: Gabriela Hernandez, City Clerk

RECOMMENDATION
It is recommended that the City Council/Local Redevelopment Authority Board approve the City Council/LRA Meeting Minutes for June 23, 2026, July 27, 2026 and July 28, 2026.

SUMMARY
The Draft Minutes of the City Council and the Local Redevelopment Authority Board meeting have been prepared for review and approval.

STRATEGIC PLAN
Preparation and approval of the meeting minutes align with the City's 2025-2030 Strategic Plan core values of transparency and accountability.

BACKGROUND
The meeting minutes provide an official record of the actions taken and discussions held during the City Council Meetings. Staff prepares the minutes in accordance with the applicable laws and established procedures, and they are presented for review and approval to ensure accuracy and transparency.

FINANCIAL IMPACT
There is no financial impact associated with this report.

ATTACHMENTS

1. Minutes_CC-LRA Meeting _06-23-2026

2. Minutes- Special Community Meeting_ 07-27-2026

3. Minutes_CC-LRA Meeting_07-28-2026

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CC / LRA Minutes – 6/23/2026

MEETING MINUTES
TUESDAY,JUNE 23, 2026 — 6:00 PM
(THE AGENDA PACKET IS ONLINE AT HTTPS://RIVERBANKCA.PORTAL.CIVICCLERK.COM/)

1. CALL TO ORDER
Mayor Hernandez called the meeting to order at 6:00 P.M.

2. FLAG SALUTE
Vice Mayor Pimentel led the pledge of allegiance.

3. INVOCATION
Reverend Randy Richardson conducted the invocation.

4. ROLL CALL
City Clerk Hernandez conducted Roll Call.

Members of the City Council / Local Redevelopment Authority Board present:

Council Member / Authority Member District 1 Luis Uribe Council Member/ Authority Member District 2 Cindy Fosi
Council Member / Authority Member District 4 Stacy Call Vice Mayor / Vice Chair District 3 John Pimentel
Mayor / Chair Rachel Hernandez

5. AGENDA CHANGES
No Agenda Changes.

6. CONFLICT OF INTEREST
Any Council/Authority Member or Staff who has a direct Conflict of Interest on any scheduled agenda item to be considered is to declare their conflict at this time.

Councilmember Call declared a conflict with Item 10.2.

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CC / LRA Minutes – 6/23/2026

7. PRESENTATIONS
Item 7.1. Proclamation — Pride Month 2026 — It is recommended that the City Council read and present a Proclamation for Pride Month to CalPride Stanislaus Mayor Hernandez read and presented the proclamation in recognition of Pride Month to members of Cal Pride Stanislaus.

Item 7.2. Proclamation — Parks and Recreation Month— It is recommended that the City Council read and present the Proclamation for Parks & Recreation Month for July 2026 to the City of Riverbank Parks & Recreation Department.

Mayor Hernandez read and presented the Proclamation in Recognition of Parks & Recreation July Month to the City of Riverbank's Parks & Recreation Department.

Item 7.3. Presentation — Honoring Melissa Holdaway on her Retirement from the City of Riverbank
Mayor Hernandez presented a Plaque to Melissa Holdaway in recognition of her retirement after 24 years of dedicated service to the City of Riverbank.

Item 7.4. Presentation- AB 2561 Vacancy Reporting for 2025- It is recommended City Council receive the annual presentation on Riverbank’s vacancy, recruitment, and retention efforts for the 2025 calendar year
Human Resource Generalist, Stefani, gave a PowerPoint presentation on AB 2561 Vacancy Reporting for the 2025 calendar year, covering the Cityof RIverbank's vacancy, recruitment, and retention efforts for the year.

Item 7.5. Presentation - Illegal Fireworks – Presentation by Alex Tovar, Community Resource Deputy
Community Resource Deputy, Tovar, gave a PowerPoint presentation on the use of Illegal Fireworks in anticipation of the 4th of July celebration.

8. PUBLIC COMMENTS
Mayor Open Public Comment at 6:31 P.M.

Melissa Sandoval, Riverbank resident, to express her concerns about the flooding at her property at the corner of Roselle & Claribel.

Mayor Closed Public Comment at 6:34 P.M.

9. CONSENT CALENDAR
Item 9.1. Waiver of Readings
Item 9.2. Approval of the City Council and Local Redevelopment Authority Board Meeting Minutes for June 09, 2026.

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CC / LRA Minutes – 6/23/2026
Item 9.3. Resolution of Acceptance of Current and Previously Adopted Salary Schedules Resolution 2026-063
There being no public comments, Mayor Hernandez brought the item back to City Council.

ACTION: By motion moved and seconded (Uribe / Fosi 5/0) to approve the Consent Calendar as presented.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Pimentel, Call, Fosi and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None

10. PUBLIC HEARING
Item 10.1.
1) Resolution of the City Council of the City of Riverbank, California, Amending and/or Approving the Engineer’s Report for the Riverbank Consolidated Landscaping and Lighting District; and the Levy and Collection of Annual Assessments Related Thereto for Fiscal Year 2026/2027.
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Riverbank Consolidated Landscaping and Lighting District for Fiscal Year 2026/2027.

Capital Projects / Regulatory Compliance Manager Cleek, gave a comprehensive staff report and PowerPoint presentation on Public Hearing items 10.1, 10.3, 10.4, and 10.5 on the Landscape and Lighting Districts annual levy and collection of taxes and the final engineers report.

Mayor Hernandez Opened the Public Hearing at 6:38 P.M.

Mayor Hernandez Closed the Public Hearing at 6:39 P.M.

ACTION: By motion moved and seconded (Uribe / Fosi 5/0) to approve Resolution 2026-064 and Resolution 2026-065 approving the Consolidated Landscape and Lighting District levy and collection of taxes and the engineer's report.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.2.
1) Resolution of the City Council of the City of Riverbank Amending and/or Approving the Engineer’s Report for the Riverbank Crossroads Landscaping and Lighting District; and the Levy and Collection of Annual Assessments Related Thereto for Fiscal Year 2026/2027.

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CC / LRA Minutes – 6/23/2026
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Riverbank Crossroads Landscaping and Lighting District for Fiscal Year 2026/2027.

Moved to discuss at the end of presentation due to Councilmember Call's declared Conflict of Interest.

Item 10.3.
1) Resolution of the City Council of the City of Riverbank, California, Amending and/or Approving the Engineer’s Report for the Ridgewood Place Landscaping and Lighting District; and the Levy and Collection of Annual Assessments related thereto for Fiscal Year 2026/2027.
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Ridgewood Place Landscaping and Lighting District; for Fiscal Year 2026/2027.

Mayor Hernandez Opened the Public Hearing at 6:39 P.M.

Mayor Hernandez Closed the Public Hearing at 6:39 P.M.

ACTION: By motion moved and seconded (Uribe / Call 5/0) to approve Resolution 2026-066 and Resolution 2026-067 approving the Ridgewood Landscape and Lighting District levy and collection of taxes and the engineer's report.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.4.
1) Resolution of the City Council of the City of Riverbank California, Amending and/or Approving the Engineer’s Report for the Landscaping and Lighting District No. 01, River Cove Subdivision; and the Levy and Collection of Annual Assessments Related Thereto for Fiscal Year 2026/2027
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Landscaping and Lighting District No. 1, River Cove Subdivision; for Fiscal Year 2026/2027 Mayor Hernandez Opened the Public Hearing at 6:40 P.M.

Mayor Hernandez Closed the Public Hearing at 6:40 P.M.

ACTION: By motion moved and seconded (Call / Pimentel 5/0) to approve Resolution 2026-068 and Resolution 2026-069 approving the River Cove Landscape and Lighting District levy and collection of taxes and the engineer's report.

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CC / LRA Minutes – 6/23/2026
Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.5.
1) Resolution of the City Council of the City of Riverbank, California, Amending and/or Approving the Engineer’s Report for the Sierra Vista Estates Landscaping and Lighting District; and the Levy and Collection of Annual Assessments Related Thereto for Fiscal Year 2026/2027
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Sierra Vista Estates Landscaping and Lighting District for Fiscal Year 2026/2027 Mayor Hernandez Opened the Public Hearing at 6:41 P.M.

Mayor Hernandez Closed the Public Hearing at 6:41 P.M.

ACTION: By motion moved and seconded (Fosi / Pimentel 5/0) to approve Resolution 2026-070 and Resolution 2026-071 approving the Sierra Estates Landscape and Lighting District levy and collection of taxes and the engineer's report.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Councilmember Call recused herself from the Dais at 6:42 P.M. 1) Resolution of the City Council of the City of Riverbank Amending and/or Approving the Engineer’s Report for the Riverbank Crossroads Landscaping and Lighting District; and the Levy and Collection of Annual Assessments Related Thereto for Fiscal Year 2026/2027.
2) Resolution of the City Council of the City of Riverbank, California Ordering the Levy and Collection of Annual Assessments for the Riverbank Crossroads Landscaping and Lighting District for Fiscal Year 2026/2027.

Capital Projects / Regulatory Compliance Manager, Cleek gave a comprehensive report and PowerPoint presentation on the Crossroads Landscape and Lighting District levy and collection of taxes and the Engineer's report for the Fiscal Year 2026-2027.

Mayor Hernandez Opened the Public Hearing at 6:41 P.M.

Mayor Hernandez Closed the Public Hearing at 6:41 P.M.

ACTION: By motion moved and seconded (Uribe / Pimental 4/0) to approve Resolution 2026-072 and Resolution 2026-073 approving the Crossroads Landscape and Lighting District levy and collection of taxes and the engineer's report.

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Motion carried by City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Councilmember Call returned to the Dais at 6:46 P.M.

Item 10.6.

Resolution of the City Council of the City of Riverbank, County of Stanislaus, State of California, Ordering the Levy and Collection of Assessments Within the Riverbank Storm Drain Maintenance District No. 2006-01 (Heartlands) for Fiscal Year 2026/2027
Capital Projects / Regulatory Compliance Manager Cleek, gave a comprehensive report and PowerPoint presentation on items 10.6 and 10.7 the levy and collection of annual assessments for the Storm Drain Districts.

Mayor Hernandez Opened the Public Hearing at 6:47 P.M.

Mayor Hernandez Closed the Public Hearing at 6:48 P.M.

ACTION: By motion moved and seconded (Call / Uribe 5/0) to approve Resolution 2026-074 approving the levy and collection of annual assessments for Heartlands Storm Drain District FY 2026-27.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.7.

Resolution of the City Council of the City of Riverbank, County of Stanislaus, State of California, Ordering the Levy and Collection of Assessments Within the Sterling Ridge Benefit Assessment District for Fiscal Year 2026/2027 Mayor Hernandez Opened the Public Hearing at 6:48 P.M.

Mayor Hernandez Closed the Public Hearing at 6:48 P.M.

ACTION: By motion moved and seconded (Uribe / Call 5/0) to approve Resolution 2026-075 approving the Levy and Collection of Assessments for Sterling Ridge District.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.8.
6 th Cycle Housing Element. City Council to Consider the Following:

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Resolution Approving a General Plan Amendment to Adopt the 6th Cycle Housing Element and to Authorize Staff to Submit the 6th Cycle Housing Element to the State of California Department of Housing and Community Development (GPA 01- 2025).

Resolution Approving a General Plan Amendment of Four (4) Properties from Industrial/Business Park (I/BP), Mixed Use (MU), Community Commercial (C/C) and Lower Density Residential (LDR) to Higher Density Residential (HDR) and Mixed Use (MU) (GPA 01-2025).

Introduce and Conduct First Reading of an Ordinance Amending the Crossroads Community Specific Plan (SP-1) to add the Mixed Use (CX-1) Designation, and to Rezone Seven (7) Properties from Light Industrial (M-1), Neighborhood Commercial (NC)(SP-1), Highway Commercial (HC)(SP-1), Neighborhood Park/Basin (NP/B)(SP-1), and Planned Development (P-D 71) to Multiple Family Residential (R-3), Medium/High Density Residential (MHR) (SP-1), and Mixed Use (CX-1) (SP-1) (SPA 01-2025, REZ 02-2025).

Resolution Approving a General Plan Amendment to Amend the General Plan Land Use Element to Establish a Maximum Density for the Higher Density Residential and Mixed Use General Plan Land Use Designations (GPA 01-2025).

Introduce and Conduct First Reading of an Ordinance Amending the Riverbank Municipal Code by Amending Sections §153.067 and §153.071 and adding Sections §153.166 through §153.169 entitled “Regional Housing Needs Assessment Overlay” (ZOA 01-2025).

David Niskanen, Senior Planner with J.B. Anderson Land Use Planning, gave a comprehensive report and PowerPoint presentation on the 6th Cycle Housing Element with the proposed amendments.

Mayor Hernandez Opened the Public Hearing at 6:58 P.M.

Mayor Hernandez Closed the Public Hearing at 7:03 P.M.

ACTION: By motion moved and seconded (Uribe / Call 5/0) to approve Resolution 2026-076 General Plan Amendment to adopt the 6th Cycle Housing Element — Resolution 2026-077 approving a General Plan Amendment of four (4) properties — Resolution 2026-078 General Plan Amendment to amend the General Plan Land Use Element, and Approving the First Reading of Ordinance 2026-002 Amending the Crossroads Specific Plan and the First Reading of Ordinance 2026-003 Amending the Riverbank Municipal Code "Regional Housing Needs Assessment Overlay"

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None

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Item 10.9. Resolution Adopting the Fiscal Year 2026-27 Local Redevelopment Authority (LRA) Budget
Administrative Analyst, Holdaway, gave a comprehensive report and PowerPoint presentation on the Local Redevelopment Authority's proposed Budget for Fiscal Year 2026-2027.

Chair Hernandez Opened the Public Hearing at 7:06 P.M.

Chair Hernandez Closed the Public Hearing at 7:06 P.M.

ACTION: By motion moved and seconded (Uribe / Fosi 5/0) to approve LRA Resolution 2026-003 approving the Fiscal Year 2026-2027 Local Redevelopment Authority Budget.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 10.10. Resolution Adopting the Fiscal Year 2026-27 Annual Operating Budget Assistant City Manager, Alcantor, gave a comprehensive report and PowerPoint presentation on the Fiscal Year 2026-2027 Annual Operating Budget.

Mayor Hernandez Opened the Public Hearing at 7:56 P.M.

Mayor Hernandez Closed the Public Hearing at 7:56 P.M.

ACTION: By motion moved and seconded (Hernandez / Uribe 4/1) to approve Resolution 2026-079 adopting the Fiscal Year 2026-2027
Annual Operating Budget.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, and Mayor Hernandez
NAYS: Call / ABSENT: None / ABSTAINED: None
Mayor Hernandez moved to Recess at 8:00 P.M.

Reconvened from Recess at 8:10 P.M.

11. NEW BUSINESS
Item 11.1. Resolution Appointing Members To the Budget Advisory Committee and Establishing Staggered Terms of Office
City Clerk Hernandez gave a comprehensive report and PowerPoint presentation on the recommended candidate to be appointed to the Budget Advisory Committee.

City Council discussed the item with staff.

There being no public comments, Mayor Hernandez brought the item back for City Council consideration.

ACTION: By motion moved and seconded (Fosi / Uribe 5/0) to approve

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Resolution 2026-080 appointing the five (5) Members to the Budget Advisory Committee with staggered terms.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 11.2. Resolution Considering the Approval of a Memorandum of Understanding Between the City of Riverbank and Opportunity Stanislaus for Economic Development Services for the 2026-27 Fiscal Year
City Council discussed item with staff.

Dave White, CEO of Opportunity Stanislaus spoke on behalf of the organization.

There being no further public comment, Mayor Hernandez brought the item back to City Council ACTION: By motion moved and seconded (Hernandez / Uribe 4/1) to approve Option #2 Staff to evaluate options for Economic Development Services, such as Expanded partnerships with local Chambers of Commerce.

Motion carried by a City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, and Mayor Hernandez
NAYS: Call / ABSENT: None / ABSTAINED: None
Item 11.3. Resolution to Award a Professional Services Agreement for the Comprehensive Water Utility Rate Study to LT Municipal Consultants.

Assistant City Manager, Alcantor gave a comprehensive staff report and PowerPoint presentation on the services agreement for the Comprehensive Water utility Rate Study to LT Municipal Consultants.

City Council discussed item with staff.

Evelyn Halbert, Riverbank resident, to seek clarification on Item 11.3.

Mayor Hernandez brought the item back to City Council
ACTION: By motion moved and seconded (Uribe / Fosi 5/0) to approve Resolution 2026-081 approving the agreement with
LT Municipal Consuiltants for the City Water Utility Rate Study.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call, and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None

12. COMMENTS/REPORTS
Item 12.1. Staff
City Mananger Garcia:

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o All city offices will be closed Thursday, July 2nd, and Friday, July 3rd for the 4th of July holiday.
o The candidate nomination period will open on July 13th for the Councilmember District 1 and District 3 seats, so if you have any questions, please contact the City Clerk.

Item 12.2. Council / Authority Member
Vice Mayor Pimentel:
• On the 18th, Red Robin did a fundraiser with Sister City. I want to thank you, Francis. Also, Sister City is still taking applications for new members. If you would like to reach out to me on Facebook.
• I will be at the July 4th Bike Parade, so, register and come on down.

Councilmember Uribe:
• So I'd like to take a moment to share an upcoming community event. So following the success of our very first, Park and Play on May 2nd. The kids asked us to bring it back, so we are going to do it again. This time we're going to be celebrating America's 250th birthday, so join us for America 250 Park and Play. It's going to be a free event for the whole family, Castleberg Park, 5845 8th Street, on Saturday, July 4th, from 5.30 p.m. to 7.30 p.m. There's going to be free pizza, water for the kids, interactive games for all ages bring your game so we can share it. We're going to use the open park space there for the families. It's all free, well, supplies last, so I'll say that a couple of times. I want to thank the community for their support we received: Games from Richard O'Brien, American Veterans First donated fireworks, so we'll be giving those out for free to the parents, while supplies last. And the event is proudly sponsored by Love Our Neighbors, so if it's your first time coming out, please bring your whole family, friends. Let's celebrate the 250th together.

Coucilmember Fosi:
• I would like to thank the residents for their patience while North County and every other street in the Riverbank area gets constructed. I did go to the grand opening of the light at Roselle and 108, and I talked directly to the person that is in charge of the construction of the North County Corridor, and he told me and I asked him twice to confirm that it will most likely be open in October on Roselle Road. It may be closed periodically, as they meet any construction needs that they have, but their goal is to open Roselle in October 2026. Calm down, don't get too excited. It is the county. I am very hopeful about that. • I am looking forward to working with the Budget Advisory Committee. I'm excited that we're going to start, so I will see all of them in July.
• In case any of you haven't got the number to report fireworks, the number is 209-552-2472. If you want to write that down so that you can report any illegal fireworks in your area, please feel free to call so that we can get somebody over there and get it to stop. Thank you, have a great 4th of July.

Councilmember Call:

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• I wanted to thank staff for putting together the proposed budget for FY26 and 27. I know I mentioned that it's a little challenging to review, however, I do know there's a lot of time and energy and effort that goes into putting all of this together, and not just from our finance department or city manager, but from all the departments. In, putting together your budgets.

So, I completely understand that, and I appreciate the work that you did. I just want to continue to reinforce that I am going to continue to question why we're dipping into our reserves. In the strategic plan, we use the words accountability and transparency, so it's our duty up here as council members to hold staff accountable to responsible spending, and ensure there's transparency in the documents that we are reviewing, not just at the council level, but by our general population. And so some follow-up that I'm looking at, especially after the Opportunity Stanislaus conversation and allocating the $25,000 elsewhere, I would like to see what that $1.4 million looks like that we're spending on economic development in our budget, and see maybe if there are other chambers or whatever else there may be that we're investing in that we don't know about, or what else falls under the economic development category that we can maybe clean up, or opportunities to leverage. So I would definitely appreciate doing that.
• We hear from the Sandoval’s, we see them at city level, we see them on social media, we see them at the county level, so I'm hoping I can get council support and get maybe a city engineer out there to figure out what responsibility the city has with this property, and then maybe what is just a civil matter that is out of our hands. And I think that that will be important at this point, because we're getting comments at all levels asking what we're doing, so my hope is that this is what we're doing.
• I still want to continue to reinforce my support for another Deputy and request Council to reconsider, with the recruitment being 2 to 3 years. And then maybe possibly getting some updated expenses on what that one-time cost of the vehicle looks like, some of that equipment, in conversation, some of that information may not be very accurate on the onetime spend, but again, it's a 2-3 year recruitment, so there isn't an upfront financial obligation, but obviously we have to budget for it. So, happy 4th of July, and happy 250th to America.

Item 12.3. Mayor / Chair
Mayor Hernandez:
• So, we just found out that, due to the Housing Element being out of compliance, we were rejected for a grant that would have gone towards Sierra House Operations. The total grant was $113,000, just over $113,000, with $68,000 of that going towards Sierra House Operations. These are hard conversations that we're having, and, year-round, the decisions we make do impact our budget, and so I want us to encourage us to take a holistic look at what we're doing year-round, because not only is it the grant that we're losing, but now it's going to be an additional impact to our General Fund. I mean, in addition to the additional consultant time, staff time, etc. that are more direct but real costs that we incurred for this. I was really encouraged by the collaboration, consideration, and working alongside each other that we had during tonight's budget conversation. So, times like, the decisions that are made around the Housing Element, I think, could have had better compromise. And so, we said that we are at risk of many things, and we are seeing the real impact of that.

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13. ADJOURNMENT
There being no further business, Mayor / Chair Hernandez adjourned the regular meeting at 9:01 P.M.to the next regular scheduled City Council / LRA Meeting of July 28, 2026 at 6:00 P.M.

ATTEST: (Adopted 08/25/2026) APPROVED:
____________________________________
Gabriela Hernandez, CMC
City Clerk / LRA Recorder
____________________________________
Rachel Hernandez
Mayor/Chair

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SPECIAL CITY COUNCIL COMMUNITY MEETING
MONDAY, JULY 27, 2026 — 5:30 PM -7:00P.M.
(THE AGENDA PACKET IS ONLINE AT HTTPS://RIVERBANKCA.PORTAL.CIVICCLERK.COM/) Mayor Hernandez Called the Community Meeting to Order at 5:30P.M.

Council Members Present:

Councilmember, District 1- Luis Uribe
Councilmember, District 2- Cindy Fosi
Councilmember, District 4 - Stacy Call
Vice Mayor (CM-D3)- John Pimentel
Mayor, Rachel Hernandez

1. PRESENTATIONS
Item 1.1. Presentation by Chief of Police Ridenour Regarding Bicycle Safety Awareness and Current Community Concerns.The presentation will include an overview of current bicycle-related concerns, recent trends and incidents, bicycle safety education efforts, enforcement activities, and recommendations for promoting safe interactions between bicyclists, motorists, and pedestrians. The presentation is informational only, and no formal action is requested of the City Council Chief of Police, Ridenour gave a PowerPoint Presentation on Bicycle Safety Awareness and current community concerns.

2. PUBLIC COMMENTS
Mayor Hernandez opened the Public Comment period at 5:46 P.M.

Vivian Lopez, Riverbank resident, to seek clarification on how social media helps identify upcoming bike rides.

Mike, Riverbank resident, to seek clarification on rules in place for riding a bike on sidewalks.

Marilyn McRitchie, Riverbank resident, to seek clarification on what a resident should and can do when the bike riders are being disrespectful?
Ann Ditkco, Riverbank resident, to express her concern regarding the bike riders' at the Target shopping center.

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Mayor Hernandez closed the Public Comment period at 5:56 P.M.

3. ADJOURNMENT
There being no further business, Mayor Hernandez adjourned the special community meeting at 5:58 P.M.

ATTEST: (Adopted 00/00/0000) APPROVED:
____________________________________
Gabriela Hernandez, CMC
City Clerk / LRA Recorder
____________________________________
Rachel Hernandez
Mayor/Chair

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MEETING MINUTES
TUESDAY, JULY 28, 2026 — 6:00 PM
(THE AGENDA PACKET IS ONLINE AT HTTPS://RIVERBANKCA.PORTAL.CIVICCLERK.COM/)

1. CALL TO ORDER
Mayor called the meeting to order at 6:00 P.M.

2. FLAG SALUTE
Vice Mayor Pimentel led the pledge of allegiance.

3. INVOCATION
Reverend Randy Richardson led the invocation.

4. ROLL CALL
City Clerk Hernandez conducted the roll call:

Members of the City Council / Local Redevelopment Authority Board present:

Council Member / Authority Member District 1 Luis Uribe Council Member / Authority Member District 2 Cindy Fosi Council Member / Authority Member District 4 Stacy Call Vice Mayor / Vice Chair District 3 John Pimentel
Mayor / Chair Rachel Hernandez

5. AGENDA CHANGES
No Agenda Changes.

6. CONFLICT OF INTEREST
Councilmember Uribe declared he had a conflict of interest with Item 11.5.

7. PRESENTATIONS
Item 7.1. Proclamation — National Health Center Week — August 2–8, 2026 — It is recommended that the City Council read the Proclamation for National Health Center Week and present it to Golden Valley Health Centers

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Mayor Hernandez read and presented the proclamation for National Health Center Week to the team at Golden Valley Health Centers.

Item 7.2. Certificate of Recognition — It is recommended that the City Council read and present a Certificate of Recognition to Angel Avila, owner of The Protein Spot for his Assistance to local Veterans
Councilmember Uribe read and presented the Certificate of Recognition to Angel Avila recognizing his assistance to local veterans.

Item 7.3. Presentation — Stanislaus County Interagency Task Force on Unpermitted Food Vending Operations by Robert Kostlivy, Director of the Stanislaus County Department of Environmental Resources
Robert Kostlivy, Director of Stanislaus County Department of Environmental Resources gave a PowerPoint presentation on the Stanislaus County Interagency Task Force on Unpermitted Food Vending.

Item 7.4. Presentation - City Facility Fee Waiver Policy Annual Update Director of Parks of Recreation, Patton gave a Powerpoint presentation on the City Facility Fee Waiver Policy.

8. PUBLIC COMMENTS
Mayor Hernandez opened the public comment at 7:09 P.M.

Francis Guevara, Riverbank Chamber of Commerce gave an update on upcoming Chamber events.

Richard O'Brien, Riverbank resident, commented on the Modesto General Plan.

Eric Grubeck, Riverbank resident, commented regarding the unpermitted food vendors.

Maria Solis, Riverbank Library, gave an update on upcoming Library events.

Roosevelt Brown, Riverbank resident, to express his concerns about the growth of the City.

Diego Hernandez, Riverbank resident, rebuttal to former Mayor O'Brien's Public Comment.

Mayor Hernandez closed the public comment at 7:22 P.M.

9. CONSENT CALENDAR
Item 9.1. Waiver of Readings
Item 9.2. Acceptance of the Palmer Avenue Sidewalk Project and Authorization to File a Notice of Completion
Item 9.3. Authorization for Out of State Travel Request to have Finance Staff attend the Caselle Training in Salt Lake City, UT.

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Item 9.4. Second Reading by Title Only of a Proposed Ordinance Amending the Crossroads Community Specific Plan (SP-1) to add the Mixed Use (CX-1) Designation, and to Rezone Seven (7) Properties from Light Industrial (M-1), Neighborhood Commercial (NC)(SP-1), Highway Commercial (HC)(SP-1), Neighborhood Park/Basin (NP/B)(SP-1), and Planned Development (P-D 71) to Multiple Family Residential (R-3), Medium/High Density Residential (MHR)(SP-1), and Mixed Use (CX-1)(SP-1) (SPA 01-2025, REZ 02-2025)
Ordinance 2026-002
Item 9.5. Second Reading by Title Only of a Proposed Ordinance Amending the Riverbank Municipal Code by Amending Sections §153.067 and §153.071 and adding Sections §153.166 through §153.169 entitled “Regional Housing Needs Assessment Overlay” (ZOA 01-2025)
Ordinance 2026-003
Item 9.6. Resolution to Approve 3-Year Extension of the Landscape & Lighting and Storm Drain Maintenance Service Agreement with Grover Landscaping Services, Inc.

Resolution 2026-082
Item 9.7. Resolution to Award Bid for the Townsend Avenue Overlay Project to Consolidated Engineering Inc. and Authorize Execution of Future Change Orders Councilmember Call pulled item 9.7 for further discussion.

Item 9.8. Resolution to Award Bid for the Riverbank ADA Ramps Project 2026 to United Pavment Maintenance, Inc. and Authorize Execution of Future Change Orders.

Resolution 2026-083
ACTION: By Motion moved and seconded (Uribe / Fosi 5/0) to approve Consent Calendar Items 9.1 through 9.6 and Item 9.8
Motion carried by unanimous City Council and LRA roll call vote:

AYES: Uribe, Fosi, Call, Pimentel, Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 9.7 Resolution to Award Bid for the Townsend Avenue Overlay Project to Consolidated Engineering Inc. and Authorize Execution of Future Change Orders.

Resolution 2026-084
Councilmember Call expressed her concern with the timeline of this project with all the roadwork Councilmember Uribe raised the same concern with Item 9.7.

Capital Projects Compliance Manager Cleek, provided clarification with the timeline and details of the Overlay Project on Townsend Avenue.

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ACTION: By motion moved and seconded (Uribe / Call 5/0) to approve Consent Calendar Item 9.7 as presented.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Pimentel, Call, Fosi and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None

10. PUBLIC HEARING
Item 10.1. Public Hearing — A Resolution Approving the Solid Waste Annual CPI Rate Increase of 3.8% Pursuant to the Solid Waste Franchise Agreement with Gilton Solid Waste, Inc.

Assistant City Manager Alcantor gave a comprehensive staff report and PowerPoint presentation on the Solid Waste Annual CPI Rate Increase with Gilton Solid Waste, Inc.

City Council discussed item with staff.

Mayor Hernandez Opened the Public Hearing at 7:37 P.M.

Roosevelt Brown, Riverbank resident, opposed to the increase.

Richard Gilton, owner of Gilton Waste, to provide a further explanation on Item 10.1.

Mayor Hernandez Closed the Public Hearing at 7:43 P.M.

There being no further public comment, Mayor Hernandez brought the item back for consideration.

ACTION: By motion moved and seconded (Fosi / Uribe 5/0) to approve Resolution 2026-085 approving the Solid Waste Annual CPI Rate Increase of 3.8% pursuant to the agreement with Gilton Solid Waste.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Pimentel, Call, Fosi and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None

11. NEW BUSINESS
Item 11.1. Resolution of Appointment of Eight (8) Candidates to the Riverbank Youth Council for the 2026-2027 Term.

City Clerk Hernandez, gave a comprehensive staff report and PowerPoint presentation on the appointment of the 2026-2027 Youth Council Members.

Public Comment:

Evelyn Jade-Bettencourt, spoke about the interview process and being on the panel, can not wait to see what this Youth Council will do this term.

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Diego Hernandez, Riverbank resident, would like to challenge the Youth Council to look into the City's budget.

Garry Pearson, Riverbank resident, applauds the new Youth Council.

ACTION: By motion moved and seconded (Fosi / Call 5/0) to approve Resolution 2026-086 to approve the appointment of the
8 members to the Youth Council for the 2026-2027 Term.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Pimentel, Call, Fosi and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 11.2. Resolution Adopting the City of Riverbank Sewer System Management Plan Director of Public Works, Bridgewater gave a comprehensive staff report and PowerPoint presentation on the Riverbank Sewer System Management Plan.

City Council discussed item with staff.

There being no public comment, Mayor Hernandez brought the item back for consideration.

ACTION: By motion moved and seconded (Fosi / Uribe 5/0) to approve Resolution 2026-087 adopting the Sewer System Management Plan.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Call, Pimentel and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 11.3. Resolution Adopting the City of Riverbank Travel and Training Policy and Rescission of APP-07 Travel Policy
Assistant City Manager Alcantor, gave a comprehensive staff report and Powerpoint presentation on Travel and Training Policy and the rescission of APP-07 Travel Policy.

ACTION: By motion moved and seconded (Call / Uribe 4/1) to postpone Item 11.3 until we see some updates to the travel policy, specifically section 1.5.

Motion carried by City Council and LRA Board roll call vote:

AYES: Uribe, Pimentel, Call and Mayor Hernandez
NAYS: Fosi / ABSENT: None / ABSTAINED: None
Item 11.4. Designation of a Voting Delegate and Alternate(s) to Represent the City During the 2026 League of California Cities Annual Business Meeting City Manager Garcia, gave a comprehensive staff report regarding the Annual Conference for the League of California Cities, and part of that participation is appointing a primary and alternate voting delegate in the event there are resolutions to consider.

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ACTION: By motion moved and seconded (Uribe / Call 5/0) to approve Councilmember Call as the Primary and Mayor Hernandez as the alternate voting delegates for the Annual League of Cities Conference.

Motion carried by unanimous City Council and LRA Board roll call vote:

AYES: Uribe, Fosi, Pimentel, Call and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Item 11.5. City Flag Design Contest — Review and Selection of Top Three Designs for Public Vote
Councilmember Uribe recused himself from the dais at 8:26 P.M.

City Manager, Garcia gave a comprehensive staff report and PowerPoint presentation on the City Flag Design Contest and design entries received.

City Council discussed item with staff.

Max Le Beau, commented on where the flag will be hung up anywhere or where it would go.

ACTION: By motion moved and seconded (Fosi / Call 4/0) to move the top 3 Flag Designs to a vote by the public, those being the designs submitted by: Max Le Beau, Everett Bridgewater, and Luis Uribe.

Motion carried by a City Council and LRA Board roll call vote:

AYES: Fosi, Pimentel, Call and Mayor Hernandez
NAYS: None / ABSENT: None / ABSTAINED: None
Councilmember Uribe returned to the Dais at 8:51 P.M.

12. COMMENTS/REPORTS
Item 12.1. Staff
City Manager Garcia:
• From the City Clerk's office, the nomination period for District 1 and District 3 remains open at this time. Please contact the City Clerk if you are interested in serving your community. • From Parks and Recreation, the Riverbank Night Market is back this Saturday, August 1st, which is from 5:00pm to 9:00pm here in downtown Riverbank. • This Saturday is also our end-of-season pool party at the community pool that is from 8:00pm to 10:30pm. The entry fee per person is $3.
• The final splash tour will be back at Silva Park on Saturday, August 8th and this is a free event for all.

Item 12.2. Council / Authority Member
Vice Mayor Pimentel:

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• I attended the ribbon-cutting ceremony at Sutter Health, and it was really nice to see the people there a great turnout. We've been waiting a long time for that, and it's a bonus for Riverbank.
• A reminder the next few days will be triple digits. So please bring your pets indoors and check on your senior neighbors.
• I want to give a shout-out to the sheriff's department. I came home from work and the sheriffs were in front of my house, and they said, Mr. Pimentel, get out of your car. Do not go into your home. You have an intruder in your home. It was 9:30 at night next to her business. They were really good to me. They pulled me aside, made sure I was safe. And I want to give a shout-out to Deputy Jesus Ortiz. They took drones around the area of the home. They made sure that my home was safe, which I was fine because I have cameras, and they did not go off, but they were so respectful, and they caught the gentleman who was around 23 years old.

He was hiding in the dumpster next door to my home. He had been there to scrap metal from business between our places. But I want to give a shout-out to the Sheriffs because they were very professional and courteous and respectful.

Councilmember Uribe:
• So I want to thank the Budget Advisory Committee for holding their first meeting on July 22nd.

I want to thank staff for putting that together, supporting the committee. So it's going to be an important process as we work through these real structural budget questions, real structural budget deficits. There are going to be a lot of questions. I was able to watch it live stream.

Thank you, Tammy, for fielding all of my emails the following morning. So, thank you, Tammy, again for your patience. One of those questions actually led to a resolution that you'll be bringing forward. In regard to the General Fund reserve target, which included a provision for the council to review every two years. Looking forward to seeing that come forward. • Blackwater Consulting, feasibility study. Just a quick update from our meeting with Blackwater. They expect to have a final feasibility study by the end of September 2026. So that's their timeline. So we'll keep Council posted as we get more information.

Councilmember Fosi:
• So I did physically attend the Budget Advisory Committee. We have a good selection of people on that committee with a really good balance of knowledge. They stayed awake during Tammy's presentations, which, you know, we are talking finance. It's not exactly the most exciting thing. But they did stay awake and they asked some very pertinent questions. So I'm excited to see where they go and what they can do. One of the comments I made to them was throw everything at the wall and let's see what sticks, because we need something happening.

So that was exciting.
• Also, I just want to let citizens know and understand that complaints to our compliance personnel are complaint-driven. So if you're next to a house, and it smells a lot, or you are out seeing something that's just not right, and it happens consistently, the only way we're going to know about it is if you contact us. We don't have our compliance people going out and looking for these types of things. So please just give us a call. We'll go out and do a courtesy look. If it's nothing, then we'll walk away. But who knows what it could be. My understanding is the location where they went last week was kind of smelly. And maybe if somebody had pointed it out a month or two ago, we could have caught it a little bit earlier. So just know that it's all

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CC / LRA Minutes – 7/28/2026
complaint-driven. So, if oh, I drive by that every day, somebody from the city, you'll see it.

That's not going to happen.
• Also, I would like to suggest that we do a workshop on AI data centers. They are a big deal.

They consume a lot of energy and water. And I think we need to talk about those possibly happening here and decide whether we want them to or not.

Councilmember Call:
• So first and foremost, I wanted to assure the public that the City was aware of the Code Enforcement efforts when it came to the County's initiative for unpermitted vendors. We didn't expect to be there as long as we did. That was pretty obvious in the fact that I was in flip-flops, a sweater, and 100 degrees outside, and we were there for three hours, so I didn't expect to get what we did. But I can assure the public that the City did know about these efforts and the ongoing efforts to address these situations.
• Since March, we've collectively, a few of us have asked for a sphere increase or the evaluation of. So again, I'm going to request a resolution of application to initiate sphere of influence amendment and resolution of application to LAFCO for sphere of influence updates. • Yesterday, I was at the Stanislaus Consolidated Fire community input, so they went over strengths opportunities within the department. What we felt was essentially a kind of the biggest threat to the fire department, potentially. And then the thing that we appreciated most about what they're doing. I will say I'll share my answer publicly. It was drop boundaries. I think that that has been a godsend to our community with the railroad tracks and the station being downtown. So, having the ability for that naval firehouse to come into crossroads, I feel like it has been a key to the safety of our community.
• The next Nondistrict East ad hoc committee is August 6th. So we finally have another one on the books, which I'm super excited about.
• And then lastly, I think as council members, we make a lot of hard decisions up here, and there are a lot of parts of us that we don't get to share. So I do speak Spanish, and I think that I have not been forthcoming with that information. It's not the best: yo queria decir que yo quiero lo mejor por esta comunidad, y si no me conoses yo quiero que me escribas por el messenger and Facebook, Instagram, manda me un text, correo electronico llama me en el teléfono cualquier cosa. Pero si no puedo entenderte yo tengo la ayuda aqui. Entonces Quiero hablar con ustedes quiero hablar con todos. So, thank you for allowing me to do that.

Item 12.3. Mayor / Chair
Mayor Hernandez:
• It's been slow for some of the formal meetings, like Stan Cog. I did go to a Stanislaus RTA meeting, which is our Regional Transportation Authority, which I sit on the board of. We went over the potential cuts which I've mentioned before, before you all. So I'll continue to keep you apprised of all of those.
• I have visited various local businesses to have conversations around what permitting has looked like, the amazing support from our Development Department, and everyone speaks highly of the team. I attended the LOVE RIVERBANK 4th of July event, which was even better this year. As a second year, I think they had over 200 participants there, and it was truly what makes the City great.

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CC / LRA Minutes – 7/28/2026
• I've attended the Market, which we were not able to attend this final meeting of, but I know they know that we are supportive of them.
• I met with folks at different non-profits like El Concilio. One of their staff is part of the Latino Leadership Initiative through City Ministry Network, and they approached me to potentially have a conversation with everyone about an Immigrant Rights program. So I encouraged her to come present to the Council, and maybe we will see some sort of public comment or presentation on that if she's ready.
• I attended our monthly Mayor's dinner in Waterford with eight of the nine mayors, which is exciting.
• I was invited and attended, with our Councilmember Fosi a funeral for the beloved Judy Hardy, who was an integral part of our Historical Society. So thank you for the invitation. • I caught a ride down to Southern California with the Stockton City Councilmember to attend, NALEO which is a National Association of Latino Elected Officials. It was my first time attending. Another nonprofit, they graciously sponsored my registration, so it was a great time to be able to connect with both state and local elected officials, Latino elected officials, but it's similar conversations. It was about Data Centers. It was about protecting immigrants and our residents. It was about development and housing and just having the space to be able to recognize how some of our communities are majority Latino, and how the different solutions that happen across jurisdictions. So it was a great conference.

13. CLOSED SESSION
Item 13.1. CONFERENCE WITH LEGAL COUNSEL– ANTICIPATED LITIGATION Significant Exposure to Litigation (Pursuant to Govt. Code § 54956.9(d)) Number of Potential Cases:1
There being no public comment, Mayor Hernandez moved to closed session at 9:04 P.M.

Reconvened from closed session at 9:39 P.M.

15. ADJOURNMENT
There being no further business, Mayor /Chair Hernandez adjourned the regular meeting at 9:40 P.M. to the next regular scheduled City Council / LRA Meeting of August 25, 2026.

ATTEST: (Adopted 00/00/0000) APPROVED:

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CC / LRA Minutes – 7/28/2026
____________________________________
Gabriela Hernandez, CMC
City Clerk / LRA Recorder
____________________________________
Rachel Hernandez
Mayor/Chair

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Item 9.2. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 9.2.

SECTION : CONSENT CALENDAR
Meeting Date: 8/25/2026
Subject: Resolution Approving a Scope of Services to Prepare the City of Riverbank's 2025 Urban Water Management Plan (UWMP) and Updated Water Shortage Contingency Plan (WSCP) by KSN, Inc. at a cost of $58,230.00 From: Marisela H. Garcia, City Manager
Submitted by: Cody Bridgewater, Director of Public Works

RECOMMENDATION
City Council Approve a Scope of Services to Prepare the City of Riverbank's 2025 Urban Water Management Plan (UWMP) and Updated Water Shortage Contingency Plan (WSCP) by KSN, Inc. at a cost of $58,230.00

SUMMARY
The UWMP will document the City’s existing and projected water demands, available water supplies, water-service reliability, drought risk, demand-management measures, and planned shortageresponse actions in accordance with the California Urban Water Management Planning Act and the final 2025 UWMP Guidebook issued by the California Department of Water Resources (DWR).

STRATEGIC PLAN
The UWMP and WSCP support the Goals for Infrastructure by ensuring the water system is wellmaintained, and any aging infrastructure is rehabilitated or retired from use.

BACKGROUND
The proposed scope is based on updating the City’s 2020 UWMP using existing City planning documents and available system information, including water-production and customer-demand records, annual water-loss audits, GIS and land-use information, specific plans, the City’s Water Master Plan update (which is in the final stages of development), and Urban Water Use Objective reporting. The work will include:
• Review of the final 2025 UWMP Guidebook and preparation of a regulatory crosswalk and data request.
• Compilation and evaluation of water-use, population, development, water-supply, and system information.
• Preparation of the required water-demand projections, Water Service Reliability Assessment, and Five-Year Drought Risk Assessment.
• Update of the City’s WSCP to address the six standard water-shortage levels and applicable shortage response actions.

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Item 9.2. - CC / LRA – 8/25/2026
• Preparation of the draft UWMP, WSCP, SCP, DWR submittal tables, and supporting documentation.
• Assistance with statutory notices, public review, City Council consideration and adoption, and final submittal to DWR and other required recipients.

KSN will coordinate with City staff throughout preparation of the documents and will provide a preliminary draft for a consolidated City review. Following incorporation of City comments, KSN will prepare a public draft, support the required public-hearing and adoption process, and submit the adopted UWMP and WSCP through DWR’s WUEdata Portal.

FINANCIAL IMPACT
Cost of the proposed scope is not to exceed $58,230.00 from the Water Operating Fund.

ATTACHMENTS

1. Reso_UWMP_Update

2. 2025_UWMP-Scope_of_Services

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CC/LRA – 08/25/26
CC Resolution No. 2026-

CITY OF RIVEBANK
RESOLUTION NO. 2026-XXX

RESOLUTION APPROVING A SCOPE OF SERVICES TO PREPARE THE CITY OF RIVERBANK'S 2025 URBAN WATER MANAGEMENT PLAN (UWMP) AND UPDATED WATER SHORTAGE CONTINGENCY PLAN (WSCP) BY KSN, INC. AT A COST OF $58,230.00
WHEREAS, an Urban Water Management Plan (UWMP) is required every five years for urban water suppliers—both public and private—that serve more than 3,000 customers or supply more than 3,000 acre-feet of water annually; and WHEREAS, the UWMP will document the City’s existing and projected water demands, available water supplies, water-service reliability, drought risk, demandmanagement measures, and planned shortage-response actions in accordance with the California Urban Water Management Planning Act and the final 2025 UWMP Guidebook; and
WHEREAS, the proposed scope is based on updating the City’s 2020 UWMP using existing City planning documents and available system information, including waterproduction and customer-demand records, annual water-loss audits, GIS and land-use information, specific plans, the City’s Water Master Plan in final stages of development, and Urban Water Use Objective reporting; and
WHEREAS, KSN will prepare a public draft, support the required public-hearing and adoption process, and submit the adopted UWMP and WSCP through DWR’s WUEdata Portal; and
WHEREAS, KSN has provided a scope of services and a cost not to exceed $58,230.00 under our existing February 2022 City Utility Engineering Agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Riverbank approves a Scope of Services to Prepare the City of Riverbank's 2025 Urban Water Management Plan (UWMP) and Updated Water Shortage Contingency Plan (WSCP) by KSN, Inc. at a cost of $58,230.00.

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 25th day of August, 2026; motioned by Councilmember , seconded by Councilmember , and upon roll call was carried by the following City Council vote of :

AYES:

NAYS:

ABSENT:

ABSTAINED:

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CC/LRA – 08/25/26
CC Resolution No. 2026-
ATTEST: APPROVED:
________________________________ __________________________ Gabriela Hernandez Rachel Hernandez
City Clerk Mayor

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P a g e 1 City of Riverbank
2025 Urban Water Management Plan
City of Riverbank
2025 Urban Water Management Plan & Water Shortage Contingency Plan Kjeldsen, Sinnock & Neudeck, Inc. (KSN)
Scope of Services
August 5, 2026
Project Background and Understanding
The City of Riverbank is preparing its 2025 Urban Water Management Plan (UWMP) and updated Water Shortage Contingency Plan (WSCP) in accordance with the California Urban Water Management Planning Act and the final 2025 UWMP Guidebook issued by the California Department of Water Resources (DWR). The UWMP will document the City’s existing and projected water demands, available water supplies, water-service reliability, drought risk, demandmanagement measures, and planned shortage-response actions.

The 2025 UWMP will update the City’s 2020 UWMP using existing City planning documents and available system information. Relevant background information is anticipated to include waterproduction and customer-demand records, annual water-loss audits, GIS and land-use information, specific plans, Urban Water Use Objective reporting, and the City’s Water Master Plan, which is currently in the final stages of development. The UWMP will incorporate the most current information available from these sources to maintain consistency among the City’s water-supply, infrastructure, land-use, and development planning e2orts.

Preparation of the UWMP will include review of the final 2025 UWMP Guidebook, compilation and evaluation of the City’s water-use and supply information, preparation of required demand projections, completion of the Water Service Reliability Assessment and Five-Year Drought Risk Assessment, and preparation of the required DWR submittal tables. The WSCP will also be updated to address the six standard water-shortage levels and the City’s applicable shortage-response actions.

KSN will coordinate with City sta2 throughout preparation of the documents and will provide a preliminary draft for a consolidated City review. Following incorporation of City comments, KSN will prepare a public draft and assist the City with statutory notices, public review, City Council consideration and adoption, and final submittal to DWR and other required recipients.

Scope of Services
KSN will prepare the City’s 2025 UWMP in accordance with the final DWR 2025 Urban Water Management Plan Guidebook and applicable California Water Code requirements. The work will include regulatory review, data compilation, demand and supply projections, water-service reliability analysis, the Five-Year Drought Risk Assessment, documentation of demandmanagement measures, preparation of required DWR tables, and assistance with public review, adoption, and submittal.

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P a g e 2 City of Riverbank
2025 Urban Water Management Plan
KSN will also update the City’s Water Shortage Contingency Plan (WSCP) to address the six standard shortage levels, annual supply-and-demand assessments, and the City’s existing shortage-response actions. The WSCP will be included with the UWMP but prepared for separate consideration and adoption by the City Council.

Following City review, KSN will prepare the public draft and supporting hearing materials, assist with the statutory public-notice and adoption process, and assemble the final electronic submittal package. The adopted UWMP and WSCP will serve as City planning tools for evaluating long-term water supplies, future development, drought preparedness, and related water-use-e2iciency requirements.

Task 1: Project Initiation and Management

1.1 The virtual kicko2 meeting formally initiates the Plan Preparation step identified in the Guidebook and confirms that the City, as an Urban Retail Water Supplier, will submit a single UWMP and WSCP under its assigned DWR system number. During this session, the project team will review statutory notice and hearing obligations, verify milestone dates, and identify data needs for each required DWR table. A written Request for Information (RFI) and an updated Gantt chart will be provided following the meeting.

1.2 Establishing clarity and structure at the outset promotes timely reviews, well-informed decisions, and e2icient retrieval of project records. Monthly progress meetings will document schedule status, data needs, and UWMP progress. Meeting agendas and decision logs will be used to align project outcomes with City priorities, and UWMP elements and requirements.

Task 2: Regulatory Review and Data Development

2.1 Upon release of the 2025 UWMP Guidebook, KSN will align the UWMP chapter structure with the City’s 2020 UWMP outline and prepare a red-lined crosswalk, noting significant additions to data needs or removed elements. The matrix will link each new table or figure to data needs and lead to coverage of UWRS requirements. Subsequent DWR 2025 Guidebook clarifications will be communicated to the City via email.

2.2 Clear, well-structured data requests lay the foundation for e2icient collaboration, reducing ambiguity and minimizing rework. Reliable, well-documented datasets also accelerate City review and support defensible analyses throughout the project. KSN will collect and compile existing and new meter production records, billing data, GIS land-use layers, AMI meter analytics, and climate files. A compiled dataset will document alignment with

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P a g e 3 City of Riverbank
2025 Urban Water Management Plan
Guidebook requirements, and City review of the compiled dataset will be recorded before significant analytical work begins.

Deliverables:
• Crosswalk matrix (Excel)
• Revised UWMP Table of Contents (PDF)
• Data dictionary (Excel)
Task 3: Technical Analysis and Draft Preparation

3.1 KSN will conduct the Five-Year Drought Risk Assessment and the Water Service Reliability Assessment required for retail suppliers in the 2025 Guidebook. By comparing projected demands with available supplies under average, single-dry, and five-consecutive-dry-year conditions, KSN will complete the new DWR workbook tables and identify any deficits.

Where shortfalls arise, KSN will evaluate tiered demand-reduction measures, supply augmentations, and potential temporary emergency water supplies.

3.2 KSN will revise and update the Water Shortage Contingency Plan to align with the six standard shortage levels, integrate Annual Water Supply and Demand Assessments, and update/evaluate changes to City water conservation ordinances informing demand reduction actions. The updated WSCP will be formatted as a stand-alone appendix to facilitate adoption and future updates outside the five-year UWMP cycle. KSN will rely on existing demand management measures previously developed by the City for identifying water savings. Adoption materials will specify that an electronic copy of the WSCP will be forwarded to DWR within 30 days of Council action, consistent with past practice.

3.3 Following the incorporation of sta2 input to previous Task elements, a Preliminary Draft 2025 UWMP and WSCP will be issued for a 30-day internal review period. Comments will be managed through a formal log and addressed systematically to establish a clear administrative record.

3.4 KSN will prepare a complete 2025 Urban Water Management Plan that mirrors the chapter sequence required for retail suppliers—Plan Preparation, System Description, Water Use Characterization, SB X7-7 Baselines & Targets, Water Supply Characterization (including Energy Intensity), Water Service Reliability & Drought Risk Assessment, Water Shortage Contingency Plan summary, Demand-Management Measures, and Plan Adoption/Submittal. Each chapter will incorporate the corresponding 2025 Guidebook tables, figures, and narrative guidance; for example, the Energy Intensity subsection will duplicate the calculation approach documented in Chapter 6.11 of the 2020 UWMP. Based on information provided in Task 2: Regulatory Review and Data Development, KSN will populate DWR supply-and-demand tables, and tables will be used to inform the narrative discussion under this task.

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P a g e 4 City of Riverbank
2025 Urban Water Management Plan
Deliverables:
• Draft populated DWR 2025 Drought Risk-Assessment Water Service Reliability tables (Excel)
• Preliminary Draft 2025 UWMP and WSCP (Word/PDF)
• Comment-response log (Excel or Bluebeam Studio Session) • Draft populated DWR 2025 Supply and Demand Tables workbook (Excel) Task 4: Stakeholder Engagement and Adoption Process

4.1 KSN will coordinate all public and inter-agency outreach required under California Water Code §10621 and Government Code §6066. KSN will draft an English language public notice to be published at least seven days apart, in both English and Spanish. The public notices issued a minimum of 60 days before the adoption hearing, and published both on the City website and in a newspaper of general circulation. A parallel 60-day notice will be sent to Stanislaus County and other a2ected agencies. The sta2-reviewed Draft UWMP and WSCP will be distributed electronically to these entities, and all proofs of publication, mailing lists, and outreach logs will be compiled for inclusion in the DWR submittal package. • Draft minimum 60-day public notices (Word)
• Draft minimum 60-day County/agency notices (Word)

4.2 KSN will prepare the Council agenda reports containing the City sta2 reviewed and approved UWMP and WSCP, adoption resolutions, and presentation slides that summarize key findings for both the consideration and formal adoption Council meetings. KSN will attend the initial Public hearing to present the plan, answer technical questions, and document any direction from the Council.

Deliverables:
• Sta2-reviewed Draft UWMP and WSCP for council consideration (PDF) • Council agenda report, adoption resolution, and slide deck (Word/PDF/PPT) Task 5: Finalization and Submittal

5.1 Following the initial City Council hearing and public consideration, KSN will incorporate sta2 directed edits into the finalized UWMP and WSCP and attend the formal council adoption resolution hearing. Upon City authorization, KSN will assemble the electronic submittal package, final UWMP and appendices, completed DWR tables workbook, and other relevant documents specified by the 2025 Guidebook, and upload it through the WUE Data Portal. The submission confirmation receipt will be forwarded to the City the same day, together with a web-ready ZIP archive for posting on the City website. Within 30 days of the July 1, 2026, DWR deadline, three bound hard copies will be delivered to Public Works O2ice for City reference. One bound hard copy will be delivered to Stanislaus County o2ices.

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P a g e 5 City of Riverbank
2025 Urban Water Management Plan
Deliverables:
• Council agenda report, adoption resolution, and slide deck (Word/PDF/PPT) • Final Adopted 2025 UWMP and WSCP with Appendices (PDF) • Three bound hard copies for City Use and one bound hard copy for Stanislaus County reference.
• WUE Data Portal confirmation receipt (PDF)
Scope Understandings and Assumptions
Our proposed scope of services and budget are based on the following additional limitations, assumptions, and understandings:
• The City will provide complete and reasonably accurate data, planning documents, agreements, ordinances, and operational records in electronic format. KSN may rely on this information without independent verification beyond customary consistency and reasonableness checks.
• Population, development, demand, and water-supply projections will be based on existing City documents and City-approved assumptions. New demographic, land-use, groundwater, hydraulic, or climate modeling is not included. • KSN will document and evaluate existing and planned demand-management measures as required by the 2025 UWMP Guidebook. Development of new programs, implementation plans, ordinances, or measure-specific water-savings calculations is not included. • Water-supply and water-right evaluations will be planning-level and based on available documentation. Legal opinions regarding water rights, contracts, or regulatory compliance are not included.
• The scope includes one consolidated City review of the preliminary draft and one consolidated revision. Material changes resulting from new data, revised policy direction, or subsequent review cycles may require additional services. • KSN will prepare required public notices, hearing materials, resolutions, and submittal documents. The City will be responsible for legal review, publication, mailing, translation, agenda processing, and associated third-party costs.
• The scope includes the meetings and hearings specifically identified in the scope of services. Additional workshops, stakeholder meetings, hearings, readoption, or substantive responses to DWR comments are not included.
• The UWMP and WSCP will be prepared under the final 2025 DWR Guidebook and regulations in e2ect at the time of notice to proceed. Work resulting from subsequent regulatory changes may require an amendment to the scope, schedule, and budget.

Schedule
KSN has prepared the attached schedule showing milestones and deliverables.

Fee Estimate
KSN has prepared the attached fee estimate for review and authorization.

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Date Activity Notice or council significance
10-Aug-26 Notice to proceed and project initiation Project starts during the week of August 10. 11-Aug-26 Kickoff meeting and initial RFI Confirm data needs, DWR tables, review periods, and City agenda deadlines.
12-Aug-26 Send notice to Stanislaus County and other
applicable cities/counties
This begins the statutory 60-day notice period. The notice states that the City is reviewing and considering changes to its UWMP. It does not need to include a completed draft.

August 10–28, 2026 Regulatory crosswalk, revised table of contents, and data collection Review the final 2025 Guidebook and identify data gaps.

August 31–September 25, 2026 Compile and quality-control system, demand, supply, billing, GIS, water-loss, and climate data City confirms the compiled dataset before major projections are finalized. 8-Sep-26 Monthly progress meeting
(Second Tuesday of the Month) Staff-level meeting
September 14–October 9, 2026 Prepare technical analyses Includes demand projections, water supplies, five-year drought risk assessment, reliability assessment, DWR tables, and WSCP update. 13-Oct-26 Monthly progress meeting
(Second Tuesday of the Month)
The 60-day county/city notice period has elapsed by this date, but the plan is not yet ready for hearing under the proposed technical schedule. 16-Oct-26 Issue Preliminary Draft UWMP and WSCP Begins the 30-day internal review period specified in the scope.

October 16–November 16, 2026 City internal review City staff review of the preliminary draft and DWR tables.

November 17–20, 2026 Resolve staff comments and issue staff-reviewed Public Draft
The UWMP and WSCP should be made available for public inspection before the hearing-notice period begins.
19-Nov-26 First newspaper publication of public-hearing notice First of two publications under Government Code §6066. Publish in English and Spanish consistent with the City’s language-access requirements.
19-Nov-26 Post Public Draft and hearing notice on City website Posted to City website 19-Nov-26 Send hearing notice and Public Draft to Stanislaus County and applicable agencies
This hearing notice is separate from the August 12 statutory 60-day planning notice.
25-Nov-26 Second newspaper publication
Must be in the successive week, with at least five intervening days between publications. Government Code §6066 treats the publication period as ending on the 14th day after the first publication. 8-Dec-26 City Council public hearing and initial consideration Present the UWMP and WSCP, receive public comments, and obtain Council direction.

December 9–18, 2026 Incorporate hearing comments and prepare final adoption package
Complete final plans, resolutions, agenda report, DWR tables, and response documentation.
22-Dec-26 City Council adoption of UWMP and separate
adoption of WSCP Adopt through separate resolutions, even if heard under one agenda item.

December 23, 2026–January 21, 2027 Complete statutory filing and distribution Submit adopted documents and DWR tables through the WUEdata Portal; transmit copies to required recipients; post final documents online. 21-Jan-27 Absolute 30-day post-adoption deadline Deadline resulting from December 22 adoption. Earlier submittal is preferable.

Jan-27 Deliver bound copies
Two bound hard copies. Electronic copies will be provided to Stanislaus County and maintained by the City for public access. One hard copy or electronic file on compact disc for submittal to the California State Library, as required by the 2025 UWMP Guidebook.

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Date Submitted: 8/5/2026 Page 1 of 1
Classification Principal Engineer Senior Engineer Junior Engineer GIS Manager Tech/GIS/ CAD Designer III Staff Initials NTC PHM EFT JET JDR
Rates $307 $243 $171 $180 $171 110% 0.67 110%

PROJECT TASKS

1.0 Project Initiation and Management 1 14 6 0 0 21 4,735.00$ -$ -$ -$ -$ 4,740$

1.1 Kickoff meeting and RFI 1 6 4 11 2,449.00 $0 $0 $0 $0 2,449.00$ 1.2 Progress Meetings Coodrdination 8 2 10 2,286.00 $0 $0 $0 $0 2,286.00$

2.0 Regulatory Review and Data Development 1 16 50 0 0 67 12,745.00$ -$ -$ -$ -$ 12,750$

2.1 UWMP outline, guidebook cross walk, and redline review 6 20 26 4,878.00 $0 $0 $0 $0 4,878.00$ 2.2 Compile City Production and Use Records, Population Data, GIS Land Use 1 10 30 41 7,867.00 $0 $0 $0 $0 7,867.00$

3.0 Technical Analysis and Draft Preparation 6 35 100 14 24 179 34,071.00$ -$ -$ -$ -$ 34,070$

3.1 UWMP Technical Analysis and Risk Assessment 10 20 4 4 38 7,254.00 $0 $0 $0 $0 7,254.00$ 3.2 Draft WSCP & Demand-Management Measures 4 30 34 6,102.00 $0 $0 $0 $0 6,102.00$ 3.3 Draft UWMP/WSCP Preparation 4 16 40 10 20 90 17,176.00 $0 $0 $0 $0 17,176.00$ 3.4 Review and Finalization of UWMP/WSCP 2 5 10 17 3,539.00 $0 $0 $0 $0 3,539.00$

4.0 Stakeholder Engagement and Adoption Process 7 6 10 0 0 23 5,317.00$ -$ 104$ -$ 104$ 5,420$

4.1 Coordinate Public/Agency Outreach 7 4 4 15 3,805.00 $0 $104 $0 $104 3,908.85$ 4.2 Coucil Agenda Report/Resuolution Preparation 2 6 8 1,512.00 $0 $0 $0 $0 1,512.00$

5.0 Finalization and Submittal 0 1 2 0 0 3 585.00$ 660$ -$ -$ 660$ 1,250$

5.1 DWR Submittal and Delivery of Hard Copies 1 2 3 585.00 $660 $0 $0 $660 1,245.00$ PROJECT TOTALS 15 72 168 14 24 293 57,453.00$ 660$ 104$ -$ 764$ 58,230$ Total Budget
(Rounded)
Direct Expense
Mileage Expense
Sub Consultant
General Note: This costs allocation represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase while others may not require the entire anticipated effort. Charges to this project will be made for actual time spent on the project and will be charged as per the attached Fee Schedule.

City of Riverbank
2025 Urban Water Management Plan
Total
Labor
Hours
Total Labor Budget

OTHER DIRECT COSTS
Other Direct
Costs Budget

TASK HOURS BREAKDOWN
KJELDSEN, SINNOCK & NEUDECK, INC. STAFF HOURS

TASKS AND DESCRIPTIONS

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July 1, 2026 July 1, 2027 July 1, 2028 July 1, 2029 July 1, 2030 Principal Engineer $307.00 $316.00 $325.00 $335.00 $345.00 Associate Engineer $278.00 $286.00 $295.00 $304.00 $313.00 Senior Engineer $243.00 $250.00 $258.00 $266.00 $274.00 Engineer II $220.00 $227.00 $234.00 $241.00 $248.00
Engineer I $209.00 $215.00 $221.00 $228.00 $235.00
Junior Engineer $171.00 $176.00 $181.00 $186.00 $192.00 Senior Surveyor $249.00 $256.00 $264.00 $272.00 $280.00 Surveyor $215.00 $221.00 $228.00 $235.00 $242.00
Assistant Surveyor $180.00 $185.00 $191.00 $197.00 $203.00 Field Crew-One Man & Vehicle $243.00 $250.00 $258.00 $266.00 $274.00 Field Crew-Two Man & Vehicle $372.00 $383.00 $394.00 $406.00 $418.00 Inspector $191.00 $197.00 $203.00 $209.00 $215.00
Inspector & Vehicle $226.00 $233.00 $240.00 $247.00 $254.00 Senior Project Manager $272.00 $280.00 $288.00 $297.00 $306.00 Project Manager $232.00 $239.00 $246.00 $253.00 $261.00 Assistant Project Manager $209.00 $215.00 $221.00 $228.00 $235.00 Grant Manager $180.00 $185.00 $191.00 $197.00 $203.00
GIS Specialist $175.00 $180.00 $185.00 $191.00 $197.00
Technician/GIS/CAD Designer III $171.00 $176.00 $181.00 $186.00 $192.00 Technician/GIS/CAD Designer II $150.00 $155.00 $160.00 $165.00 $170.00 Technician/GIS/CAD Designer I $115.00 $118.00 $122.00 $126.00 $130.00 Project Accountant $163.00 $168.00 $173.00 $178.00 $183.00 Administrative III $127.00 $131.00 $135.00 $139.00 $143.00 Administrative II $110.00 $113.00 $116.00 $119.00 $123.00 Administrative I $93.00 $96.00 $99.00 $102.00 $105.00
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate 3D Print Cloud Work Station $25.00 $25.00 $25.00 $25.00 $25.00 GPS Receivers-Per Receiver Per Hour $25.00 $25.00 $25.00 $25.00 $25.00 Robotic Total Station $35.00 $35.00 $35.00 $35.00 $35.00 HDS Scanner $150.00 $150.00 $150.00 $150.00 $150.00
Boat $55.00 $55.00 $55.00 $55.00 $55.00
Auto Mileage per current Federal Rates
Special Consultants Cost Plus 10%
Reimbursable Expenses Cost Plus 10%
(Printing, Photos, Copies, Travel,
Telephone, Fax, Survey Materials, etc.)
Hourly rates are subject to review and adjustment July 1st of each year.

KJELDSEN, SINNOCK & NEUDECK, INC.

PREVAILING WAGE FEE SCHEDULE
City of Riverbank On-Call Utility Engineering
Effective July 1, 2026
Position
Equipment
Expenses
Note: Fees are due and payable within 30 days from the date of billing. Fees past due may be subject to a finance charge computed on the basis of 1 1/2% of the unpaid balance per month.

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Item 9.3. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 9.3.

SECTION : CONSENT CALENDAR
Meeting Date: 8/25/2026
Subject: Resolution to Approve and Adopt Updated 2026 City of Riverbank Measure L Expenditure Plan Project List
From: Marisela H. Garcia, City Manager
Submitted by: Kathleen Cleek, Capital Projects/Regulatory Compliance Manager

RECOMMENDATION
It is recommended that the City Council adopt the updated 2026 City of Riverbank Measure L Expenditure Plan Project List for local streets and roads, traffic management, and bike and pedestrian improvement projects.

SUMMARY
On November 8, 2016, the Stanislaus County voters approved a ½ cent sales tax measure to fund local and regional transportation projects and programs. The tax is expected to generate approximately $39 million dollars a year over a 25-year period for Stanislaus County.

The City of Riverbank entered into a Master Funding Agreement with the Stanislaus Council of Governments (StanCOG) and within that agreement the City agrees to provide StanCOG with a detailed project list for local streets and roads, traffic management and bicycle/pedestrian projects that are scheduled to be constructed with Measure L Funding. The projects identified on the Expenditure Plan Project List detail a comprehensive list of infrastructure improvements that the City has identified as priority projects.

The City annually receives approximately $960,000 for local streets and roads, $98,400 for bicycle & pedestrian projects and $110,000 for traffic management projects. The last update to the list was approved by the City Council at the January 27, 2026 meeting. The City was just awarded Surface Transportation Block Grant (STBG) funds for 4 future overlay projects. Staff has added these 4 projects to begin engineering and set aside matching funds for these projects. In addition, we have added some funds under Traffic Management to be set aside for striping of intersections.

Local Streets & Roads new projects added:

Kentucky Avenue Overlay & ADA Improvements Project – Preliminary Engineering $100,000.

Surface Transportation Block Grant Funds $941,000 and Measure L Funds totaling $122,000.

Construction Summer 2027.

Terminal Avenue Overlay & ADA Improvements Project – Preliminary Engineering $101,000. Surface Transportation Block Grant Funds $1,081,000 and Measure L Funds totaling $140,149. Construction Summer 2027.

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Item 9.3. - CC / LRA – 8/25/2026
Turpin Avenue Overlay & ADA Improvements Project – Preliminary Engineering $100,000. Surface Transportation Block Grant Funds $973,000 and Measure L Funds totaling $100,000. Construction Summer 2028.

Jackson Avenue Overlay & ADA Improvements Project – Preliminary Engineering $101,000. Surface Transportation Block Grant Funds $941,000 and Measure L Funds totaling $122,000. Construction Summer 2028.

Traffic Management projects are as follows:

Striping – Various Locations. Measure L Funds totaling $40,000. This funding will be used throughout the year for crosswalk striping and/or intersection improvements.

STRATEGIC PLAN
This item is directly related to the City Council's Strategic Plan Goals to Support Public Safety by widening roads and improving intersections for safety and infrastructure by evaluating aging infrastructure to rehabilitate and/or retire from use.

BACKGROUND

FINANCIAL IMPACT
Measure L – Streets & Roads $2,463,579
Measure L – Traffic Management $167,000
Measure L – Bicycle/Pedestrian $271,000

ATTACHMENTS

1. Resolution

2. City of Riverbank 2026 Measure L Expenditure Plan Project List-Revised

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CITY OF RIVERBANK

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERBANK APPROVING AND ADOPTING THE UPDATED 2026 CITY OF RIVERBANK

MEASURE L EXPENDITURE PLAN PROJECT LIST
WHEREAS, The Riverbank City Council has reviewed the 2026 City of Riverbank Measure L Expenditure Plan Project List presented by staff; and WHEREAS, the ½ cent sales tax measure approved by the voters to fund local and regional transportation projects and programs is expected to generate approximately $960,000 for the City of Riverbank’s local streets and roads; and WHEREAS, the ½ cent sales tax measure approved by the voters to fund local and regional transportation projects and programs is expected to generate approximately $110,000 for the City of Riverbank’s traffic management projects; and WHEREAS, the ½ cent sales tax measure approved by the voters to fund local and regional transportation projects and programs is expected to generate approximately $98,400 for the City of Riverbank’s bicycle/pedestrian projects; and WHEREAS, Four projects have been added to the Local Streets & Roads project list and funds for striping under the Traffic Management project list; and WHEREAS, each year a comprehensive review of the proposed Measure L Project List will be conducted and any changes presented to Council.

NOW, THEREFORE, BE IT RESOLVBED that the City Council of the City of Riverbank hereby approves the City of Riverbank’s Updated 2026 City of Riverbank Measure L Expenditure Plan Project List.

AYES:

NAYS:

ABSENT:

ABSTAINED:

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ATTEST: APPROVED:
__________________________ __________________________
Gabriela Hernandez Rachel Hernandez
City Clerk Mayor
Attachment: Exhibit A – Updated 2026 City of Riverbank Measure L Expenditure Plan Project List

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2026 City of Riverbank Measure L Expenditure Plan Project List Revised - 08-24-2026 Type Projects Description Phase
Measure L
Funds
Planned
Start
Planned
Completion
Local Streets and Roads
Pedestrian & Road Improvements (CON) Roselle Avenue Sidewalk over MID Canal Roselle Avenue Sidewalk over MID Canal Construction $99,818 FY 2026 FY 2026 Micro Slurry Micro Slurry various Roads and Streets Micro Slurry various Roads and Streets Construction $520,000 FY2026 FY2026 Overlay (CON) Townsend Avenue - Terminal to Eighth Street Townsend Avenue -
Terminal to Eighth Street Construction $85,612 FY2026 FY2026 Overlay (PE) Stanislaus Street - Sixth Street to Eighth Street Stanislaus Street -
Sixth Street to Eighth Street
Preliminary
Engineering $45,000 FY2026 FY 2026
Overlay (CON) Stanislaus Street - Sixth Street to Eighth Street Stanislaus Street -
Sixth Street to Eighth Street Construction $500,000 FY2027 FY2027 Overlay (CON) Riverside Drive between Third & Fourth Street Riverside Drive - between Third & Fourth
Street Construction $300,000 FY2027 FY2027
Overlay (PE)
Terminal Avenue - Kentucky Avenue to Patterson
Road
Terminal Avenue - Kentucky Avenue to
Patterson Road
Preliminary
Engineering $101,000 FY2026 FY2027
Overlay (CON)
Terminal Avenue - Kentucky Avenue to Patterson
Road
Terminal Avenue - Kentucky Avenue to
Patterson Road Construction $140,149 FY2027 FY2027
Overlay (PE) Kentucky Avenue - Terminal Avenue to Claus Road Kentucky Avenue - Terminal Avenue to Claus
Road
Preliminary
Engineering $100,000 FY2026 FY2026
Overlay (CON) Kentucky Avenue - Terminal Avenue to Claus Road Kentucky Avenue - Terminal Avenue to Claus
Road Construction $122,000 FY2027 FY2027
Overlay (PE)
Turpin Avenue - Jackson Avenue to Roselle
Avenue
Turpin Avenue -
Jackson Avenue to Roselle Avenue
Preliminary
Engineering $100,000 FY2026 FY2027
Overlay (CON)
Turpin Avenue - Jackson Avenue to Roselle
Avenue
Turpin Avenue -
Jackson Avenue to Roselle Avenue Construction $127,000 FY2027 FY2028 Overlay (PE)
Jackson Avenue - Topeka Street to Patterson
Road & Patterson Road to Country Manor
Jackson Avenue - Topeka Street to Patterson
Road & Patterson Road to Country Manor
Preliminary
Engineering $101,000 FY2026 FY2027
Overlay (CON)
Jackson Avenue - Topeka Street to Patterson
Road & Patterson Road to Country Manor
Jackson Avenue - Topeka Street to Patterson
Road & Patterson Road to Country Manor Construction $122,000 FY2027 FY2028 Traffic Management
Striping Various Locations Various Locations Construction $40,000 FY2026 FY2027 Signal Project Signal @ Snedigar & Patterson (PE) Signal @ Snedigar & Patterson (PE) Preliminary
Engineering $127,000 FY2026 FY2026
Bike/Ped
Sidewalk Project
Palmer Avenue Sidewalks -
Patterson Road to Sierra Street
Palmer Avenue Sidewalks - Patterson
Road to Sierra Street Construction $225,000 FY2026 FY2026 Sidewalk Project
Roselle Ave Sidewalk between Monschien to
Compass Foods
Roselle Ave Sidewalk -
Monschien to Compass Foods Construction $46,000 FY2027 FY2027

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Item 10.1. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 10.1.

SECTION : UNFINISHED BUSINESS
Meeting Date: 8/25/2026
Subject: Resolution Adopting the City of Riverbank Travel and Training Policy and Recission of APP-07 Travel Policy
From: Marisela H. Garcia, City Manager
Submitted by: Tammy Alcantor, Assistant City Manager

RECOMMENDATION
Adopt the resolution approving the revised City of Riverbank Travel and Training Policy, as amended in response to City Council direction provided at the July 28, 2026, regular meeting, and rescinding and replacing APP-07 Travel Policy.

SUMMARY
The proposed Travel and Training Policy was presented to the City Council at its regular meeting on July 28, 2026, and the item was continued to allow staff to make revisions based on City Council direction. The City Council requested additional clarification regarding qualifying trainings, meetings, conferences, City-sponsored events, and City vehicle use. Staff has revised the policy to include additional definitions and clarification, and the item is now returning for City Council consideration.

STRATEGIC PLAN
This item supports the City’s strategic plan by advancing good governance, fiscal stewardship, and organizational effectiveness.

BACKGROUND
The Travel Policy was presented to the City Council at its regular meeting on July 28, 2026. At that meeting, the City Council directed staff to provide additional clarification regarding what qualifies as a training, meeting, conference, or City-sponsored event, and to ensure that such activities have a clear relationship to City business. The City Council also requested additional clarification on the use of City vehicles, including accountability for vehicle use by both staff and Council, and on when vehicle use is appropriate for City business and reimbursement purposes.

Staff appreciates the feedback provided by the City Council and agrees that the additional definitions and clarification will make the policy clearer and more consistent in its interpretation and application.

In response to the City Council’s direction, staff has revised the draft policy to include additional language clarifying qualifying conferences, trainings, City-sponsored events, City business purpose

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Item 10.1. - CC / LRA – 8/25/2026
requirements, and City vehicle use and documentation.

The revised policy includes modifications to Section 1.5, and adds new Sections 1.5.1, 1.5.2, 2.1.2, and 3.3.2(f). Attached to this staff report are both a redline version identifying the modifications made to the original draft policy and a clean draft version for City Council consideration.

The City’s current APP-07 Travel Policy was adopted in 2006 and provides general rules for travel approval and reimbursement. Staff has prepared an updated Travel and Training Policy to modernize the City’s procedures, strengthen documentation and internal controls, and provide clearer guidance on travel and training expenses. In addition, the update responds to issues raised during negotiations with the City’s Mid-Management bargaining group regarding travel reimbursement practices, including GSA per diem rates, and is intended to implement a citywide policy update with consistent standards for all eligible travelers.

Discussion
The proposed policy replaces APP-07 and expands the City’s travel rules into a more comprehensive travel and training policy. The updated policy broadens applicability, clarifies approval authority, and adds more detailed procedures for registration, lodging, meals, transportation, mileage reimbursement, reporting, and non-reimbursable expenses.

Major changes include:
• Using GSA meal and incidental rates instead of the older flat meal reimbursement structure; • Expanding documentation and receipt requirements;
• Adding clearer rules for transportation, including airfare comparisons, rental vehicles, and use of personal vehicles;
• Updating mileage reimbursement rules, including use of the GSA rate when a City vehicle is authorized and available but an employee elects to use a personal vehicle; and • Adding guidance on cancellations, emergency changes, and policy compliance.

Compared to APP-07, the proposed policy provides more detailed administrative direction and reflects current City travel and reimbursement practices. APP-07 reimburses personal vehicle mileage at $0.05 less than the IRS rate and contains fewer procedural details overall.

FINANCIAL IMPACT
The proposed policy does not create a new appropriation. Travel and training costs will remain subject to approved budgets and applicable authorization requirements. The updated reimbursement methodology may change reimbursement amounts in some cases, but the overall intent is to improve consistency, cost control, and accountability.

ATTACHMENTS

1. Resolution Adopting Travel Policy

2. Proposed Travel and Training Policy update

3. Proposed Travel and Training Policy REDLINE

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CC/LRA – 08/25/26
CC Resolution 2026-

CITY OF RIVERBANK
RESOLUTION 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERBANK

APPROVING THE CITY OF RIVERBANK TRAVEL AND TRAINING POLICY AND RESCINDING APP-7 TRAVEL POLICY

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, the City of Riverbank currently maintains APP-07 Travel Policy, dated December 2006, establishing standards for the documentation, approval, and reimbursement of travel-related expenses; and
WHEREAS, the City Council desires to update and modernize the City’s travel and training requirements to improve administrative clarity, fiscal controls, documentation standards, and consistency in reimbursement practices; and WHEREAS, staff has prepared a proposed City of Riverbank Travel and Training Policy to replace APP-07 Travel Policy in its entirety; and WHEREAS, the proposed policy establishes updated procedures regarding authorization, registration, lodging, transportation, meals and incidentals, prohibited expenses, reporting requirements, and review procedures for authorized City travel and training; and
WHEREAS, the proposed policy provides that out-of-state travel is strongly discouraged and only allowed with City Council approval; and WHEREAS, the City Council finds that adoption of the proposed Travel and Training Policy is in the best interests of the City of Riverbank.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Riverbank resolve as follows:

Section 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council hereby approves and adopts the City of Riverbank Travel and Training Policy, attached hereto as Exhibit “A.” Section 3. APP-07 Travel Policy is hereby rescinded and replaced effective upon the effective date of the Travel and Training Policy adopted by this Resolution.

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CC/LRA – 08/25/26
CC Resolution 2026-
Section 4. The City Manager, or designee, is authorized to implement and administer the Travel and Training Policy and to make non-substantive administrative, formatting, or reference updates as necessary, provided such changes do not alter City Council policy direction.

Section 5. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 28th day of July, 2026; motioned by Councilmember , seconded by Councilmember , and upon roll call was carried by the following City Council vote of :

AYES:

NAYS:

ABSENT:

ABSTAIN:

Attest: Approved:
_________________________ __________________________
Gabriela Hernandez, CMC Rachel Hernandez
City Clerk Mayor
Attachment: City of Riverbank Travel and Training Policy

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY

CITY OF RIVERBANK

TRAVEL AND TRAINING POLICY
Approved by:

Riverbank City Council
Resolution No.

Effective:

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY
The City of Riverbank has prepared this policy to provide broad guidelines for the reimbursement of business travel and educational expenses. It is the policy of the City to reimburse employees for all necessary and reasonable expenses incurred while on authorized City business. Guidelines cannot replace judgment, interpretation and analysis of individual situations. 1) Guidelines

1.1 The intent of this policy is to establish a consistent basis for the actions of City personnel with regard to City-paid travel.

1.2 For guidance, this policy will be in compliance with the City’s purchasing policy; this policy doesn’t supersede general purchasing requirements for travel and conferencerelated expenses.

1.3 This policy is intended to evolve to meet changing requirements. Suggestions for improvements or updates are welcome and can be emailed to the City Manager.

1.4 The purposes of the guidelines are:

1.4.1 To be fair and equitable. An individual working for the City must neither gain nor lose personally because he or she has incurred reasonable business expenses.

Individuals incurring similar expenses are to be reimbursed or not reimbursed consistently throughout the City.

1.4.2 To be responsible and prudent in spending our taxpayers’ and the City’s money. A reasonable approach is to spend the money knowing it will be audited, both internally and by external auditors.

1.4.3 To ensure proper documentation is maintained by the City to support all reimbursable expenditures, and to ensure the documentation standards required by the State of California and IRS regulations are met.

1.5 For purposes of this policy, references to “conferences,” “training,” or “event” shall include conferences, trainings, programs, schools, special events, seminars, workshops, consortium, functions, or meetings, legislative or intergovernmental meetings, professional organization activities, and special events attended by an employee, City official, elected official, or while representing the City.

Attendance, reimbursement, use of City funds, and use of City resources shall be permitted only when the event has a clear and direct relationship to official City business, City operations, City priorities, legal or regulatory compliance, professional development related to the attendee’s City role, or representation of the City in an official capacity.

An event shall qualify as City-related only if one or more of the following apply:

1. The event is required by federal, state, or local law, regulation, licensing, certification, or continuing education requirements related to the attendee’s City duties.

2. The event provides training, education, or information directly related to the attendee's current or reasonably anticipated City responsibilities.

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY

3. The event concerns legislation, regulation, funding, infrastructure, public safety, planning, economic development, administration, governance, or other matters that may reasonably affect the City.

4. The attendee has been assigned or approved to represent the City at the event.

5. The attendee serves in an approved leadership, committee, voting, or representative role in a professional, governmental, regional, or intergovernmental organization related to City business.

6. The event supports adopted City Council goals, budget priorities, approved projects, interagency coordination, or operational needs of the City.

Events that are primarily personal, political campaign-related, recreational, social, ceremonial without an identified City purpose, or unrelated to the attendee’s City role do not qualify for City reimbursement or use of City resources.

Out-of-state travel is only allowed with City Council approval.

1.5.1 City-Sponsored Event
A “City-sponsored event” means an event, meeting, ceremony, program, activity, or function that is organized, hosted, funded, co-sponsored, formally supported, or officially attended by the City for a public, civic, governmental, operational, community, or intergovernmental purpose.

Examples may include, but are not limited to:
 City Council-authorized events or programs;
 ribbon cuttings, groundbreakings, dedications, or public ceremonies for City facilities, projects, or partnerships;
 community engagement events hosted or co-hosted by the City;  meetings with federal, state, regional, county, or local agencies concerning City business;
 economic development, infrastructure, grant, legislative advocacy, or public safety meetings involving City interests;
 official representation at regional boards, committees, commissions, or partner agency meetings.

The event must have an identifiable City purpose and must be approved in accordance with this policy.

1.5.2 Conference or Training Event
A “conference” or “training event” means an organized educational, professional, governmental, technical, legislative, or operational program that includes scheduled sessions, workshops, panels, presentations, meetings, or training activities relevant to City business or to the attendee’s official City role.

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY
A conference or training event must have a documented agenda, registration material, invitation, program description, or other supporting information showing the subject matter, dates, location, sponsoring organization, and relevance to City business.

Examples of qualifying conferences or trainings may include:
 municipal government, public administration, finance, planning, public works, parks and recreation, public safety, human resources, risk management, legal compliance, emergency management, economic development, or technology conferences;  training required for job duties, licensing, certifications, or mandated compliance;  professional association conferences related to local government operations;  legislative advocacy or intergovernmental meetings where City interests are discussed;  workshops or seminars related to City projects, services, regulations, funding, or operations.

Examples of non-qualifying events include:
 events primarily for personal enrichment or general interest;  recreational outings, entertainment, golf tournaments, sightseeing, or social events not directly tied to City business;
 political campaign events or partisan campaign activities;  optional excursions or activities that do not have a documented connection to the purpose of the conference.

1.6 For purposes of this policy, references to “employee” will refer to any City official, elected official, full or part-time employee, board/commission/committee member, or volunteer who has been approved to attend any such conference, and for whom the City is assuming travel expenses.

1.7 If at any time en-route to or from, or during a City business trip, a weather emergency, natural disaster, threat to national or regional security, or other circumstances occur, that is outside the control of the employee, and deviations from planned travel itineraries result, the employee is expected to utilize rational judgment regarding their personal safety given the situation. Any expenses incurred by an employee in one of the above situations will be reviewed on a case-by-case basis to determine if they are reimbursable or personal expenses. Communication of any emergency situation must be directed to the employee’s supervisor, Department Head, or City Manager as soon as possible.

1.8 Reimbursement of travel and training expenses is subject to available appropriation, compliance with this policy and all other applicable City policies. Nothing in this policy shall be construed as creating a contractual or vested right to reimbursement. The City reserves the right to deny reimbursement for expenses that are unauthorized, unreasonable, inadequately documented, or otherwise inconsistent with this policy or applicable law.

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY
2) Authorization for Travel and Training

2.1 All predicted travel and training requests must be included in the annual budgetsetting process.

2.1.1 Inclusion of travel or training funds in the annual adopted budget does not constitute automatic authorization for individual travel. All travel and training shall be approved in accordance with departmental approval procedures established by the Department Head. Department Heads may consider operational needs, staffing levels, available budget, and relevance of the training prior to authorizing attendance.

2.1.2 All travel, training, conference attendance, City-sponsored event attendance, and City vehicle use must be supported by a documented City business purpose sufficient to demonstrate that the expense or use of City resources directly benefits, represents, or supports the operations, programs, priorities, legal obligations, or official interest of the City of Riverbank.

2.1.3 If an unplanned travel or training need arises during the year and is not budgeted, a request for the trip, including an estimate of all expenses (including overtime for non- exempt employees) must be submitted to the Department Head for approval, or in the case of a Department Head, to the City Manager for approval.

Use the Travel Reimbursement Request Form for this request.

2.2 If the unbudgeted travel is out-of-state, the request must also be approved by the City Council prior to expenses being incurred.

2.3 All travel requests are to be reviewed by the Department Head using the following relevancy guidelines as a basis for approval or disapproval of the request:

2.3.1 Federal, State, or local mandated training: Required training for licensing, certification, or other qualifications.

2.3.2 Preparatory Training: Applies where an employee’s future job responsibilities, in all probability, will be incorporated and require new or little-used skills that can be readily acquired only by outside training.

2.3.3 Legislative/Intergovernmental: Meetings that appear to hold high potential for long-term positive or negative effect(s) upon the City and/or department.

2.3.4 National, Regional, or State conferences and workshops: Attendance contingent upon the quality of workshop/conference as this relates to the staff member’s current job responsibilities.

2.3.5 Role in a Professional Organization: Employee serves in a leadership capacity or as a City representative in the professional organization.

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY

2.3.6 Any participation in professional organizations that may require time commitments during normal work hours must be approved by the Department Head/City Manager prior to the commitment to participate in order to be considered for payment as “hours worked.”

2.3.7 Any expenses incurred by an employee serving in a capacity with a professional organization is eligible to be reimbursed for only those expenses that are not reimbursed by the professional organization, and subject to the limits established by this policy.
3) Travel Expense Procedures

3.1 Registrations

3.1.1 Conference/workshop registrations should be paid for using a City-issued credit card or a City-issued check to the vendor. If deadlines for submission prohibit the use of the City’s normal check process, an employee may pay the costs of the registration personally and then submit appropriate original receipts for reimbursement or request his/her Department Head to pay using their City credit card. Every effort must be made to receive the early registration discount, if available.

3.1.2 For all methods, a completed registration form (if available) must be filled out by the employee and submitted along with a brochure/flyer describing the conference to their supervisor or Department Head for approval.

3.1.3 A Travel Reimbursement Expense Form must be completed and attached to all registration forms. Forms are located on the City’s U: drive. (U:/Accounts Payable/Travel Reimbursement Request Form-blank). Completed forms may also be submitted electronically in accordance with the standard accounts payable procedures.

3.1.4 If any documentation needs to be sent with the check to the vendor, the requester must make a complete copy of all items to be sent, trifold them, and attach them to the form. This alerts the Finance Division that the items need to be included with the check. If the requester wants the check returned to them, a note needs to be included with the Travel Reimbursement Request Form. All expenses paid to vendors will follow the current purchasing policy’s limits for purchase orders and signing authority levels.

3.1.5 The Travel Reimbursement Request Form must be approved by the immediate supervisor and Department Head/City Manager and forwarded to the Finance Department for processing.

3.1.6 Employees using a City-issued credit card for travel or training expenses shall comply with the City’s Procurement Card Policy. City credit cards may only be used for authorized business-related expenses. Personal purchases are strictly prohibited.

Cardholders are responsible for submitting all required receipts and supporting

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CITY OF RIVERBANK

TRAVEL & TRAINING POLICY
documentation in accordance with established Finance Department procedures.

3.1.7 If conference registration forms do not include complete training information regarding dates, times, and location of the training, additional information on these topics must be included with the payment request.

3.1.8 If conferences include any costs for voluntary, supplemental, recreational, or other excursion activities, these costs would normally be considered the responsibility of the employee, unless specifically related to the purpose of the conference, and approved by the Department Head/City Manager. Supporting documentation or official activity descriptions must be included with any reimbursement requests.

EXAMPLE # 1: If, as part of a Community Development conference, there are options for excursions into the host City to tour some new styles of City development projects, this would be a “related purpose” item and would be subject to reimbursement.

EXAMPLE# 2: If, as part of a conference (e.g., Public Works or Community Development), there is a recreational golf outing available, this would not be considered a “related purpose” item and would not be reimbursable.

3.1.9 All costs related to guest/spouse travel or attendance are not reimbursable by the City.

3.1.10 Cancellation of Travel – If an employee is unable to attend an approved conference or training, the employee shall notify their supervisor and the Finance Department as soon as practicable. Every reasonable effort shall be made to cancel registrations, lodging, transportation, and other reservations within applicable cancellation deadlines to minimize costs to the City. When permitted by the conference sponsor, registration should be transferred to another City employee when appropriate. Any available refunds or travel credits shall be pursued whenever feasible.

3.2 Lodging

3.2.1 Lodging expenses will be reimbursed or paid for when travelling on official City of Riverbank business reasonably requires an overnight stay. Employees must request government or conference rates when available.

3.2.2 Employees are expected to utilize lodging discounts provided through the conference, if available, and select moderately priced accommodation within an acceptable travel distance from the conference location. Hotel locations that result in excessive commuting or taxi expenses must be avoided whenever possible. Room upgrades, premium accommodations, concierge floors, resort fees for optional amenities, or similar enhancements are considered personal expenses unless required for business purposes, accessibility accommodations, or approved in advance by the Department Head/ City Manager. Hotel reservations should be made using refundable options whenever possible. Prepayment of non-refundable hotel expenses is not permitted

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unless the cancellation policy is reasonable and the expense has been reviewed and approved in advance by the Department Head/City Manager.

3.2.3 Lodging is limited to the standard room rate for single occupancy for the minimum number of nights required to attend the conference. If multiple employees are authorized to travel and choose to share accommodations, the hotel room size must be appropriate to the number of employees sharing lodging. In this case, the highest seniority employee must submit the entire lodging expense and make note of all the employees covered by the expense.

3.2.4 Extraordinary fees for room service, including movies, and food/beverage, and other additional services are not considered reimbursable costs. If internet access is necessary for City of Riverbank business, employees will be reimbursed for internet access connection and/or usage fees away from home.

3.2.5 If requesting a check in advance of travel, a written confirmation of the total daily rate (including all taxes) for a single occupancy standard room applicable to the dates of travel must be obtained from the hotel. This confirmation must be submitted with the Travel Reimbursement Request Form.

3.2.6 Itemized receipts must be retained by the employee upon checkout, and turned in to Accounts Payable upon return to the City.

3.3 Transportation

3.3.1 Employees must use the most expedient mode of transportation available and determine the lowest cost option of travel. Options include air, rail or automobile travel. In cases where multiple employees are attending the same conference, consideration must be given to economic feasibility of carpooling or rail travel versus flying. A City vehicle must be utilized whenever possible. a) In general, any travel destination that is more than four hours of drive-time oneway will be considered acceptable to evaluate air travel options. Exceptions may arise during off-peak seasons and during airfare sales, so air travel to closer destinations may be approved if airfare is shown to be more economical. b) If air travel is more economical than driving, but the employee chooses to drive his or her personal vehicle, the employee may only be reimbursed up to the value of what airfare would have cost, or the actual costs incurred for gas, parking, tolls, etc., whichever is less. Airfare costs can be documented through creating the most advantageous (cost-efficient) mock itineraries through any internet travel site, such as Expedia or Travelocity. The mock itinerary must be printed and submitted with the Travel Reimbursement Request Form.

3.3.2 Ground Transportation
a) Employees are encouraged to use a City vehicle for conference travel in lieu of a personal vehicle whenever a City vehicle is available. When a City vehicle is used,

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the employee will be reimbursed for all gas receipts, if the gas is not charged directly to the City, and necessary parking fees during the conference. Toll charges incurred while operating a City vehicle will generally be paid directly by the City through its toll account or other billing process. Employees shall use toll roads or express lanes only when reasonably necessary for official City business. Reasonable expenses for taxis, ride-share services (e.g., Uber or Lyft), airport shuttles, or public transportation are reimbursable when they are the most practical and costeffective means of transportation. Itemized receipts for all items must be retained for submission with the Travel Reimbursement Request Form. b) Commuting to and from work in a City vehicle is generally prohibited. Only vehicles designated for emergency response may be taken home with prior Department Head/City Manager approval.
c) Employees may use their personal vehicles for authorized City business travel only when the use of a City vehicle is unavailable, impractical, or otherwise not the most efficient option for the trip, as determined by the approving authority.

Employees using personal vehicles for authorized City business purposes will be reimbursed based on actual business miles traveled, less the employee’s normal commute miles, at the then-current mileage rate established by the Internal Revenue Service (IRS) unless subsection (d) applies. Necessary toll charges incurred while operating a personal vehicle for authorized City business are reimbursable with appropriate documentation. Optional express lane tolls should be used only when reasonably necessary to avoid significant delays or to meet scheduled business obligations.

EXAMPLE #3: An employee normally drives 5 miles each morning to work and 5 miles back home. If the employee instead drives to a conference 20 miles away and returns home after the conference, the employee would be eligible for reimbursement of 30 miles for that trip (20 miles to the conference, 20 miles from the conference, less 10 normal commute miles).

d) In order to be reimbursed for mileage, an employee must complete the Travel Reimbursement Request Form or other City-approved reimbursement form and must have current proof of automobile insurance on file with Human Resources.

Mileage reimbursement shall not include an employee’s normal commute between home and the regular work location, except to the extent the approved business travel exceeds the normal commute. Mileage claimed must be supported by actual odometer miles or documentation from an online mapping service showing the shortest reasonable business route.

If a City vehicle is authorized and reasonably available for the trip, and the employee elects to use a personal vehicle instead, reimbursement shall be based on the current GSA privately owned vehicle mileage reimbursement rate (https://www.gsa.gov/travel/plan-a-trip/transportation-airfare-rates-povrates/privately-owned-vehicle-pov-mileage-reimbursement ), which applies when a government-furnished automobile is authorized and available.

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e) Whenever an employee is utilizing a City vehicle, or a personal vehicle for City business, it is the policy of the City that all drivers and passengers must wear safety belts. In addition, all employees are required to comply with all traffic regulations, laws, and ordinances when operating a City vehicle or personal vehicle for City business. At no time may employees jeopardize the safety of themselves other City employees, or the public when operating motor vehicles. Employees are prohibited from having non-work-related passengers in City Vehicles except in emergency situations or with pre-arranged approval from the Department Head/City Manager. f) City vehicles may be used only for authorized City business and shall not be used for personal errands, personal travel, political campaign activities, commuting, or any purpose unrelated to official City business, unless expressly authorized by the City Manager.

Documentation of City vehicle use shall be appropriate to the nature of the use.

Vehicle use connected to approved travel, training, conference attendance, or Citysponsored events shall be documented through the City’s Travel Authorization/Reimbursement process or other City-approved travel documentation.

Routine local operational use, such as picking up supplies, delivering documents, attending local meetings, transporting materials for City events, conducting inspections, or visiting City facilities, does not require a Travel Authorization/Reimbursement Form. Departments shall maintain a simplified record of routine vehicle use, such as a sign-out sheet, shared calendar reservation, electronic log, key-control log, work order, or similar record showing the driver, vehicle, date, general destination or service area, and City business purpose.

Non-routine, after-hours, overnight, out-of-area, or travel-related vehicle use must be approved in advance by the City Manager, Department Head, or designee and documented in accordance with the applicable City process.

Drivers are responsible for complying with traffic laws and City policies, promptly returning vehicles after authorized use, and reporting accidents, damage, citations, mechanical issues, or unusual incidents. Misuse of a City vehicle or failure to document vehicle use when required may result in suspension of vehicle privileges, repayment to the City, disciplinary action for employees, or other appropriate review for elected or appointed officials.

3.3.3 Air Travel
a) Every effort must be made to obtain the lowest possible round-trip coach fare, with reasonable consideration given to the time and distance of travel involved.

Any upgrades, seat selection costs, or other enhancements are personal expenditures, and will not be paid by the City.

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b) If an employee is required to change a flight prior to the conference due to business reasons, any change fee will be reimbursed by the City with prior approval from the Department Head/City Manager. Change fees due to personal conflicts are not reimbursable. In the event of a conference cancellation or rescheduling through the conference itself, reimbursement for any associated travel penalties must be pursued through the conference sponsor. If at any time during an air travel trip, a leg or entire itinerary is required to be changed, resulting in additional fees or unused portions of a ticket, full disclosure and documentation of the situation is to be reported to the Department Head/City Manager as soon as possible. Circumstances will be reviewed on a case-by-case basis to determine what, if any, portion of the costs may be the responsibility of the employee.
c) If an employee combines business with personal travel, or if an indirect route is taken because of personal travel, only the business portion of the trip is reimbursable. This amount may not exceed the amount of reimbursable expenses which would have been incurred had the trip been strictly for business purposes.

In the case of airfare, the employee must document the lowest reasonable cost for round trip coach airfare to the business destination using the mock itinerary noted in Section 3.3.1. b), as well as submitting the actual expenses. A mock itinerary, as described in Section 3.3.1. b), must be submitted showing the costs for the business portion of the trip.
d) Costs for parking at the airport are reimbursable up to the economy daily rate for the same number of lodging days allowed for the same trip.

EXAMPLE #4: For a trip with 3 days of hotel stay, 3 days of airport parking are allowed.
e) Costs for any additional luggage, after the first bag, or overweight luggage are not reimbursable unless special equipment or supplies are required to be taken as part of the conference.

EXAMPLE #5: If a Public Works training course requires an employee to bring specialized equipment, this may require extra luggage or overweight luggage fees.

3.3.4 Rental Vehicles
a) The Department Head/City Manager must give advance authorization prior to renting any vehicles for business purposes. If a conference location requires the use of ground transportation to go to and from the hotel to the conference site, renting a car may be considered. If the cost of renting a car is more practical to the City, as compared to other means of transportation, such as taxi or subway, a vehicle may be rented for use during the conference. The employee is responsible for obtaining the best available rate on a standard-sized rental car. If more than two employees are attending the same conference, the size of the vehicle may be adjusted according to the capacity needed to accommodate the number of people

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traveling. Luxury and convertible models are not permitted upgrades. When renting a vehicle for business purposes, the employee must make sure that they have documentation on file with Human Resources showing proof of valid automobile insurance coverage, prior to renting any vehicles. Employees who do not have automobile insurance are not permitted to rent vehicles while on City business. All rental cars have to be rented in the individual employee’s name, not in the name of the City. Supplemental insurance options covering the rental vehicle through the rental agency must be obtained and will be reimbursable.

Employees are also covered by the City’s liability insurance pool while conducting official business.
b) Detailed receipts for rental cars must be retained and submitted with the Travel Reimbursement Expense Form.

3.4 Time Reporting and Work Hours

3.4.1 Employees shall accurately report all work time associated with approved travel and training in accordance with City policies, applicable Memoranda of Understanding (MOUs), and state and federal wage and hour laws.

3.4.2 Non-exempt employees shall obtain advance approval from their supervisor for any travel or training that may result in overtime or compensatory time. Overtime incurred as a result of travel shall be compensated in accordance with applicable law and the employee’s MOU.

3.4.3 Employees attending conferences or training are expected to return to work following the conclusion of the event when practical and directed by their supervisor, taking into consideration travel time and operational needs.

3.4.4 Time spent on personal activities or personal travel in conjunction with a business trip shall not be considered hours worked and shall not be compensated by the City. 4) Per Diem Expenses

4.1 The City’s maximum full day meal and incidental reimbursement shall be based on the applicable U.S. General Services Administration (GSA) Meals and Incidental Expenses (M&IE) rate for the travel destination. Per Diem rates can be found at GSA’s website located at http://www.gsa.gov/perdiem.

Per Diem amounts per the GSA are to be included in advance on the Travel & Training Expense Form. Per Diem amounts will not be paid for a meal provided as part of lodging, training or conference. Meal costs that exceed the per diem amount are not reimbursable. The first and last day of travel shall be calculated at seventy-five percent (75%) of the applicable GSA Meals and Incidental Expenses (M&IE) rate in accordance with federal travel guidelines.

4.1.1 If the conference registration fee includes a meal, and the employee chooses to purchase a meal elsewhere, the employee shall be responsible for the cost of that

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meal unless medical reasons require that the employee separately purchase a meal.

Per diem is intended to cover meals and incidental expenses only. Itemized meal receipts are not required when per diem is used.

4.1.2 Documentation from the conference agenda that includes enough detail to determine if meals are being provided must be submitted with the Travel Reimbursement Request Form.

4.2 Incidentals

4.2.1 Fees for tolls, taxi or shuttle service, ride-share services, and similar transportation expenses are reimbursable when reasonable and necessary for authorized City business. Use of optional express lanes (e.g., FasTrak Express Lanes) is generally discouraged unless it results in a significant business benefit, such as avoiding substantial delays, meeting scheduled business obligations, or when otherwise approved by the Department Head/City Manager. Origination and destination information must be documented on the receipts.
5) Specifically Prohibited Expenses

5.1 Prohibited expenses include, but are not limited to, the following:
• Alcoholic beverages
• Any hotel mini-bar charges
• Gifts
• Entertainment and recreation expenses, including hotel movies or pay TV and health club access at a hotel or other venue
• Golf outings, fitness events, or other recreational activities sponsored by the conference or otherwise
• Any expenses for spouses, guests or family members who are not employees of the City, and are not attending the function as a representative of the City • Loss or damage of personal items due to air travel baggage issues will not be reimbursed by the City, as these losses are the responsibility of the carrier
• Personal grooming items
• Laundry services
• Any parking or moving violation fines
6) Reporting Expenses

6.1 All receipts must be turned in upon return to the City.

6.2 All original receipts being submitted must be attached to an 8 ½”x 11” sheet of paper to prevent small receipts from being lost during the approval and payment processing cycle.

Do not put tape or staples through the date/time/total information, as it makes thermal ink disappear over time. Unreadable receipts will not be accepted.

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6.3 Follow all instructions on the Travel Reimbursement Request Form. Any questions on the form must be directed to the Finance Division.

6.4 If a personal vehicle was used as transportation, the miles eligible for reimbursement must be included on the Travel Reimbursement Request Form. All expenses submitted must be related to the current business trip.

6.4.1 Mileage submitted must be actual incurred, or documented through an online mapping service (e.g., Google Maps) that will calculate the shortest distance from one specific address to another.

6.5 Any travel reimbursements received by the employee from a third party must be promptly remitted to the City by forwarding the check to the Finance Division. 7) Review Procedures

7.1 A knowing and intentional violation of this policy by employees may constitute a basis for employee discipline, including up to termination of employment. Lack of knowledge or understanding of the policies set forth in this document is NOT an excuse for violation. It is up to all Department Heads to ensure staff members understand this policy prior to travel.

If clarification of the policy is needed, any such questions must be addressed prior to travel.

7.2 City employees who attend conferences or seminars are encouraged to bring back all relevant materials from these events and share experiences, materials, procedures, etc., with fellow staff.

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CITY OF RIVERBANK

TRAVEL AND TRAINING POLICY
Approved by:

Riverbank City Council
Resolution No.

Effective:

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1.1 The intent of this policy is to establish a consistent basis for the actions of City personnel with regard to City-paid travel.

1.2 For guidance, this policy will be in compliance with the City’s purchasing policy; this policy doesn’t supersede general purchasing requirements for travel and conferencerelated expenses.

1.3 This policy is intended to evolve to meet changing requirements. Suggestions for improvements or updates are welcome and can be emailed to the City Manager.

1.4 The purposes of the guidelines are:

1.4.1 To be fair and equitable. An individual working for the City must neither gain nor lose personally because he or she has incurred reasonable business expenses.

Individuals incurring similar expenses are to be reimbursed or not reimbursed consistently throughout the City.

1.5 For purposes of this policy, references to “conferences,” “training,” or “event” shall include will imply any suchconferences, trainings, programs, schools, special events, seminars, workshops, consortium, functions, or meetings, legislative or intergovernmental meetings, professional organization activities, and special events attended by an employee, City official, elected official, that is being attended by a City employee for, on behalf of, or while representing the City. Out-of-state travel is strongly discouraged and only allowed with City Council approval.

An event shall qualify as City-related only if one or more of the following apply:

1. The event is required by federal, state, or local law, regulation, licensing, certification, or continuing education requirements related to the attendee’s City duties.

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2. The event provides training, education, or information directly related to the attendee's current or reasonably anticipated City responsibilities.

4. The attendee has been assigned or approved to represent the City at the event.

5. The attendee serves in an approved leadership, committee, voting, or representative role in a professional, governmental, regional, or intergovernmental organization related to City business.

6. The event supports adopted City Council goals, budget priorities, approved projects, interagency coordination, or operational needs of the City.

Out-of-state travel is strongly discouraged and only allowed with City Council approval.

The event must have an identifiable City purpose and must be approved in accordance with this policy.

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2) Authorization for Travel and Training

2.1 All predicted travel and training requests must be included in the annual budgetsetting process.

2.1.3 2.1.2 If an unplanned travel or training need arises during the year and is not budgeted, a request for the trip, including an estimate of all expenses (including overtime for non- exempt employees) must be submitted to the Department Head for approval, or in the case of a Department Head, to the City Manager for approval.

Use the Travel Reimbursement Request Form for this request.

2.2 If the unbudgeted travel is out-of-state, the request must also be approved by the City Council prior to expenses being incurred.

2.3 All travel requests are to be reviewed by the Department Head using the following relevancy guidelines as a basis for approval or disapproval of the request:

2.3.1 Federal, State, or local mandated training: Required training for licensing, certification, or other qualifications.

2.3.3 Legislative/Intergovernmental: Meetings that appear to hold high potential for long-term positive or negative effect(s) upon the City and/or department.

2.3.4 National, Regional, or State conferences and workshops: Attendance contingent upon the quality of workshop/conference as this relates to the staff member’s current job responsibilities.

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2.3.5 Role in a Professional Organization: Employee serves in a leadership capacity or as a City representative in the professional organization.

3.1 Registrations

3.1.5 The Travel Reimbursement Request Form must be approved by the immediate supervisor and Department Head/City Manager and forwarded to the Finance Department for processing.

3.1.6 Employees using a City-issued credit card for travel or training expenses shall comply with the City’s Procurement Card Policy. City credit cards may only be used for

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authorized business-related expenses. Personal purchases are strictly prohibited.

Cardholders are responsible for submitting all required receipts and supporting documentation in accordance with established Finance Department procedures.

3.1.9 All costs related to guest/spouse travel or attendance are not reimbursable by the City.

3.2 Lodging

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Head/ City Manager. Hotel reservations should be made using refundable options whenever possible. Prepayment of non-refundable hotel expenses is not permitted unless the cancellation policy is reasonable and the expense has been reviewed and approved in advance by the Department Head/City Manager.

3.2.6 Itemized receipts must be retained by the employee upon checkout, and turned in to Accounts Payable upon return to the City.

3.3 Transportation

3.3.2 Ground Transportation

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a) Employees are encouraged to use a City vehicle for conference travel in lieu of a personal vehicle whenever a City vehicle is available. When a City vehicle is used, the employee will be reimbursed for all gas receipts, if the gas is not charged directly to the City, and necessary parking fees during the conference. Toll charges incurred while operating a City vehicle will generally be paid directly by the City through its toll account or other billing process. Employees shall use toll roads or express lanes only when reasonably necessary for official City business. Reasonable expenses for taxis, ride-share services (e.g., Uber or Lyft), airport shuttles, or public transportation are reimbursable when they are the most practical and costeffective means of transportation. Itemized receipts for all items must be retained for submission with the Travel Reimbursement Request Form. b) Commuting to and from work in a City vehicle is generally prohibited. Only vehicles designated for emergency response may be taken home with prior Department Head/City Manager approval.
c) Employees may use their personal vehicles for authorized City business travel only when the use of a City vehicle is unavailable, impractical, or otherwise not the most efficient option for the trip, as determined by the approving authority.

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rates/privately-owned-vehicle-pov-mileage-reimbursement ), which applies when a government-furnished automobile is authorized and available. e) Whenever an employee is utilizing a City vehicle, or a personal vehicle for City business, it is the policy of the City that all drivers and passengers must wear safety belts. In addition, all employees are required to comply with all traffic regulations, laws, and ordinances when operating a City vehicle or personal vehicle for City business. At no time may employees jeopardize the safety of themselves other City employees, or the public when operating motor vehicles. Employees are prohibited from having non-work-related passengers in City Vehicles except in emergency situations or with pre-arranged approval from the Department Head/City Manager. f) City vehicles may be used only for authorized City business and shall not be used for personal errands, personal travel, political campaign activities, commuting, or any purpose unrelated to official City business, unless expressly authorized by the City Manager.

Documentation of City vehicle use shall be appropriate to the nature of the use.

3.3.3 Air Travel

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a) Every effort must be made to obtain the lowest possible round-trip coach fare, with reasonable consideration given to the time and distance of travel involved.

Any upgrades, seat selection costs, or other enhancements are personal expenditures, and will not be paid by the City.
b) If an employee is required to change a flight prior to the conference due to business reasons, any change fee will be reimbursed by the City with prior approval from the Department Head/City Manager. Change fees due to personal conflicts are not reimbursable. In the event of a conference cancellation or rescheduling through the conference itself, reimbursement for any associated travel penalties must be pursued through the conference sponsor. If at any time during an air travel trip, a leg or entire itinerary is required to be changed, resulting in additional fees or unused portions of a ticket, full disclosure and documentation of the situation is to be reported to the Department Head/City Manager as soon as possible. Circumstances will be reviewed on a case-by-case basis to determine what, if any, portion of the costs may be the responsibility of the employee.
c) If an employee combines business with personal travel, or if an indirect route is taken because of personal travel, only the business portion of the trip is reimbursable. This amount may not exceed the amount of reimbursable expenses which would have been incurred had the trip been strictly for business purposes.

EXAMPLE #5: If a Public Works training course requires an employee to bring specialized equipment, this may require extra luggage or overweight luggage fees.

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City, as compared to other means of transportation, such as taxi or subway, a vehicle may be rented for use during the conference. The employee is responsible for obtaining the best available rate on a standard-sized rental car. If more than two employees are attending the same conference, the size of the vehicle may be adjusted according to the capacity needed to accommodate the number of people traveling. Luxury and convertible models are not permitted upgrades. When renting a vehicle for business purposes, the employee must make sure that they have documentation on file with Human Resources showing proof of valid automobile insurance coverage, prior to renting any vehicles. Employees who do not have automobile insurance are not permitted to rent vehicles while on City business. All rental cars have to be rented in the individual employee’s name, not in the name of the City. Supplemental insurance options covering the rental vehicle through the rental agency must be obtained and will be reimbursable.

3.4 Time Reporting and Work Hours

3.4.4 Time spent on personal activities or personal travel in conjunction with a business trip shall not be considered hours worked and shall not be compensated by the City. 4) Per Diem Expenses

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(75%) of the applicable GSA Meals and Incidental Expenses (M&IE) rate in accordance with federal travel guidelines.

4.1.1 If the conference registration fee includes a meal, and the employee chooses to purchase a meal elsewhere, the employee shall be responsible for the cost of that meal unless medical reasons require that the employee separately purchase a meal.

Per diem is intended to cover meals and incidental expenses only. Itemized meal receipts are not required when per diem is used.

4.1.2 Documentation from the conference agenda that includes enough detail to determine if meals are being provided must be submitted with the Travel Reimbursement Request Form.

4.2 Incidentals

6.1 All receipts must be turned in upon return to the City.

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6.2 All original receipts being submitted must be attached to an 8 ½”x 11” sheet of paper to prevent small receipts from being lost during the approval and payment processing cycle.

Do not put tape or staples through the date/time/total information, as it makes thermal ink disappear over time. Unreadable receipts will not be accepted.

6.3 Follow all instructions on the Travel Reimbursement Request Form. Any questions on the form must be directed to the Finance Division.

6.4.1 Mileage submitted must be actual incurred, or documented through an online mapping service (e.g., Google Maps) that will calculate the shortest distance from one specific address to another.

6.5 Any travel reimbursements received by the employee from a third party must be promptly remitted to the City by forwarding the check to the Finance Division. 7) Review Procedures

If clarification of the policy is needed, any such questions must be addressed prior to travel.

7.2 City employees who attend conferences or seminars are encouraged to bring back all relevant materials from these events and share experiences, materials, procedures, etc., with fellow staff.

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Item 11.1. - CC / LRA – 8/25/2026

RIVERBANK CITY COUNCIL / LRA BOARD
AGENDA ITEM NO. 11.1.

SECTION : NEW BUSINESS
Meeting Date: 8/25/2026
Subject: Resolution of the City Council Approving a Professional Services Agreement with Westwood Professional Service, Inc. for Design Services for the Jackson Avenue and Stanislaus Street Neighborhood Park Project in an Amount Not to Exceed $280,302.50 and Authorizing the City Manager to Execute the Agreement.

From: Marisela H. Garcia, City Manager
Submitted by: Michael Patton, Director of Parks & Recreation

RECOMMENDATION
It is recommended that the City Council consider awarding a contract to Westwood Professional Services, Inc. in the amount of $280,302.50 to perform landscape architect services for the Jackson Avenue and Stanislaus Street Park Project.

SUMMARY
The City of Riverbank Parks and Recreation Department issued a Request for Qualifications (RFQ) to have qualified consulting firms submit their qualifications to provide professional landscape architect design services to develop 2.08 acres on vacant infill parcels located at the intersection of Jackson Avenue and Stanislaus Street in Riverbank. The RFQ was published on May 11, 2026 with the deadline of June 17, 2026. Four firms with known landscape architect experience related to parks were directly contacted by the Director of Parks and Recreation as well as the RFQ published on the city's website. One proposal was received that met all the criteria outlined in the RFQ. The Parks and Recreation Department is recommending the firm Westwood Professional Services, Inc. to perform the scope of work of the RFQ.

STRATEGIC PLAN
One of the goals outlined in the City's 2025-2030 Strategic Plan is to 'Enhance City Facilities/ Organizations'. In this goal, one of the strategies is to 'evaluate underutilized properties for new city/ recreation facilities.' Approving this contract will make the City one step closer to developing 2.08 acres of vacant infill properties in a local neighborhood that currently does not have nearby access to a recreational facility.

BACKGROUND
In 2025, the City Council directed staff to designate a 2.08-acre vacant infill parcel located at the intersection of Jackson Avenue and Stanislaus Street as the site of a future neighborhood park. The property had originally been acquired for the development of permanent supportive housing for unhoused and at-risk individuals and families. To help fund future park development, the City sold a separate 10-acre property located at the intersection of Eleanor Avenue and Kentucky Avenue on

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March 31, 2026, for $382,720. The property had been purchased more than 15 years ago with the potential intent of serving as a Parks Corporation Yard. However, due to the lack of development and no identified short- or long-term operational need for the site, the City Council directed staff to sell the property and dedicate the proceeds towards the development of new parks within the City.

With funding now available from the property sale, the Parks and Recreation Department issued a Request for Qualifications (RFQ) for landscape architectural services for the future 2.08-acre park site. The RFQ sought Statements of Qualifications (SOQs) from firms capable of providing comprehensive professional services through all phases of the project, including planning, design, environmental review, construction support, and project closeout. The requested scope of services included site analysis, community engagement, conceptual and schematic design, environmental review, engineering and design development, preparation of construction documents, permitting and agency coordination, bidding assistance, construction support, and overall project management. The RFQ was released on May 11, 2026. In addition to posting the RFQ on the City's website, staff identified and directly invited four landscape architecture firms with demonstrated experience in park design to submit SOQs. The submission deadline was June 17, 2026, at 5:00 p.m. By the deadline, the City received one SOQ, submitted by Westwood Professional Services, Inc. of Modesto, California.

Staff reviewed Westwood Professional Services' SOQ and determined that it met all qualifications and requirements identified in the RFQ. Following the review, the Parks and Recreation Department notified Westwood of the City's intent to negotiate an agreement, contingent upon successful negotiations and City Council approval. Westwood subsequently submitted a proposal dividing the project into two phases: Design Services and Construction Management Services. The proposed cost for Design Services is $280,302.50, while Construction Management Services is proposed at $247,085.50, for a total contract value of $527,388.00. Because the City currently has $382,720 available from the property sale, staff recommends approving only the Design Services portion of the agreement in the amount of $280,302.50. Construction Management Services would be brought back to the City Council for consideration at a later date when sufficient funding has been secured and the project is ready to proceed into construction.
.

FINANCIAL IMPACT
The proposed cost for this contract is $280,302.50. To cover this cost, the City recently received $382,720.00 from the sale of the 10-acre agricultural property located at the intersection of Eleanor Avenue and Kentucky Avenue. The money received from the sale will be able to cover the design services proposal and leave $102,417.50 remaining to be used on the project at a later date.

ATTACHMENTS

1. Resolution

2. Consultant Services Agreement Final

3. RFQ Final

4. Westwood Proposal

5. Westwood SOQ

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CITY OF RIVERBANK
RESOLUTION 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERBANK

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WESTWOOD PROFESSIONAL SERVICES, INC. FOR DESIGN SERVICES FOR THE JACKSON

AVENUE AND STANISLAUS STREET NEIGHBORHOOD PARK PROJECT IN AN AMOUNT NOT TO EXCEED $280,302.50 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT

THE CITY OF RIVERBANK CITY COUNCIL (HEREAFTER REFERRED TO AS THE “CITY COUNCIL”) DOES HEREBY RESOLVE THAT:

WHEREAS, the City Council designated the 2.08-acre property located at Jackson Avenue and Stanislaus Street as the site of a future neighborhood park; and WHEREAS, the City sold surplus property located at Eleanor Avenue and Kentucky Avenue, with the proceeds dedicated to future park development; and WHEREAS, the Parks and Recreation Department issued a Request for Qualifications for landscape architectural services, and Westwood Professional Services, Inc. was determined to be the most qualified firm to provide the requested services; and
WHEREAS, the Parks and Recreation Department issued a Request for Qualifications (RFQ) on May 11, 2026, seeking qualified landscape architecture firms to provide professional planning, design, environmental review, engineering, permitting, bidding assistance, construction support, and project management services for the future neighborhood park; and
WHEREAS, Westwood Professional Services, Inc. submitted a proposal that separates the project into Design Services and Construction Management Services, and staff recommends proceeding only with the Design Services portion of the project in the amount of $280,302.50.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Riverbank as follows:

1. The City Council approves the Professional Services Agreement with Westwood Professional Services, Inc. for Design Services for the Jackson Avenue and Stanislaus Street Neighborhood Park Project in an amount not to exceed $280,302.50.

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CC/LRA – 07/28/2026
CC Resolution 20

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26-

2. The City Manager, or designee, is authorized to execute the Agreement and any documents necessary to implement this Resolution, subject to approval as to form by the City Attorney.

PASSED AND ADOPTED by the City Council of the City of Riverbank at a regular meeting held on the 28th day of July, 2026; motioned by Councilmember __________, seconded by Councilmember __________, and upon roll call was carried by the following City Council vote of ______:

AYES:

NAYS:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
________________________________ __________________________ Gabriela Hernandez Rachel Hernandez
City Clerk Mayor

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CC/LRA – 07/28/2026
CC Resolution 2026-

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CONSULTANT SERVICES AGREEMENT
THIS CONSULTANT SERVICES AGREEMENT (“Agreement”) is made and entered into this ____ day of ___________ 2026, (the “Effective Date”) by and between the City of Riverbank, a California municipal corporation (“City”), and Westwood Professional Services, Inc. (“Consultant”). City and Consultant may herein be referred to individually as a “Party” and collectively as the “Parties”. There are no other parties to this Agreement.

RECITALS
A. Consultant has submitted a proposal to City that includes a scope of proposed consultant services, attached hereto and described more fully in Exhibit A (“Services”).

B. Consultant represents that it is qualified, willing and able to provide the Services to City, and that it will perform Services related to the Project according to the rate schedule attached hereto and described more fully in Exhibit B (the “Rates”).

NOW, THEREFORE, in consideration of the promises and covenants set forth below, the Parties agree as follows:

AGREEMENT

1. Consulting Services. Consultant agrees, during the term of this Agreement, to perform the Services for City in connection with the Project. Any request for services in addition to the Services described in Exhibit A will be considered a request for additional consulting services and not compensated unless the Parties otherwise agree in writing. No subcontract shall be awarded or an outside consultant engaged by Consultant unless prior written approval is obtained from City.

2. Compensation. City shall pay Consultant according to the fee schedule set forth in the Rates, as full remuneration for the performance of the Services.

Consultant agrees to maintain a log of time spent in connection with performing the Services. On a monthly basis, Consultant shall provide City, in reasonable and understandable detail, a description of the services rendered pursuant to the Services and in accordance with the Rates. If the work is satisfactorily completed, City shall pay such invoice within thirty (30) days of its receipt. If City disputes any portion of any invoice, City shall pay the undisputed portion within the time stated above, and at the same time advise Consultant in writing of the disputed portion.

3. Reimbursement. City shall pay Consultant for reimbursable expenses related to travel, lodging, conference calls, reproduction and other costs incurred related to Consultant’s performance of the Services. Such reimbursable costs shall be invoiced

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and billed to the City on a monthly basis, provided that in no event shall reimbursable expenses exceed $30,000.00.

4. Confidential Information. Consultant understands and agrees that, in the performance of Services under this Agreement or in the contemplation thereof, Consultant may have access to private or confidential information that may be owned or controlled by City and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to City (“Confidential Information”).

Consultant shall not, either during or after the Term, disclose to any third party any Confidential Information without the prior written consent of City. If City gives Consultant written authorization to make any such disclosure, Consultant shall do so only within the limits and to the extent of that authorization. Such authorization does not guarantee that the City will grant any further disclosure of Confidential Information.

Consultant may be directed or advised by the City Attorney on various matters relating to the performance of the Services on the Project or on other matters pertaining to the Project, and in such event, Consultant agrees that it will treat all communications between itself, its employees and its subcontractors as being communications which are within the attorney-client privilege.

5. Term. This Agreement shall become effective on the Effective Date and will continue in effect until the Services provided herein have been completed, unless terminated earlier as provided in Section 6 or 7 below (the “Term”).

6. Termination. City may terminate this Agreement prior to the expiration of the Term (“Termination”), without cause or reason, by notifying Consultant in writing of City’s desire to terminate this Agreement (the “Termination Notice”). Upon receipt of a Termination Notice, Consultant shall immediately cease performing the Services.

Consultant will be entitled to compensation, as of the date Consultant receives the Termination Notice, only for Services actually performed.

7. Termination for Cause. Notwithstanding Section 6 above, this Agreement may be terminated by City for cause based on the loss or suspension of any licenses, permits or registrations required for the continued provision of the Services, or Consultant’s malfeasance. Termination of the Agreement for cause as set forth in this Section shall relieve City from compensating Consultant. If City fails to make payments to Consultant in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Consultant’s option, cause for suspension of performance of services under this Agreement until Consultant has been paid all amounts due.

8. Performance by Key Employee. Consultant has represented to City that Chad Kennedy, Principle-in-Charge, will be the person primarily responsible for the performance of the Services and all communications related to the Services. City has entered into this Agreement in reliance on that representation by Consultant.

CONSULTANT SERVICES AGREEMENT
City of Riverbank and Westwood Professional Services, Inc.

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9. Property of City. The following will be considered and will remain the property of City:

A. Documents. All reports, drawings, graphics, working papers and Confidential Information furnished by City in connection with the Services (“Documents”). Nothing herein shall be interpreted as prohibiting or limiting City’s right to assign all or some of City’s interests in the Documents.

B. Data. All data collected by Consultant and produced in connection with the Services including, but not limited to, drawings, plans, specifications, models, flow diagrams, visual aids, calculations, and other materials (“Data”) shall become the City’s sole property upon final payment for services rendered. Nothing herein shall be interpreted as prohibiting or limiting City’s right to assign all or some of City’s interests in the Data. Any reuse or modification of the Data without the engagement of Consultant shall be at City’s risk and without liability or legal exposure to Consultant.

C. Delivery of Documents and Data. Consultant agrees, at its expense and in a timely manner, to return to City all Documents and Data upon the conclusion of the Term or in the event of Termination.

10. Duties of City. In order to permit Consultant to render the services required hereunder, City shall, at its expense and in a timely manner:

A. Provide such information as Consultant may reasonably require to undertake or perform the Services;
B. Promptly review any and all documents and materials submitted to City by Consultant in order to avoid unreasonable delays in Consultant’s performance of the Services; and
C. Promptly notify Consultant of any fault or defect in the performance of Consultant’s services hereunder.

11. Representations of Consultant. City relies upon the following representations by Consultant in entering into this Agreement:

A. Qualifications. Consultant represents that it is qualified to perform the Services and that it possesses the necessary licenses, permits and registrations required to perform the Services or will obtain such licenses or permits prior to the time such licenses or permits are required. Consultant represents and warrants to City that Consultant shall, at Consultant’s sole cost and expense, keep in effect or obtain at all times during the Term of this Agreement, any licenses, permits, and registrations that are legally required for Consultant to practice Consultant's profession at the time the Services are rendered.

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B. Consultant Performance. Consultant represents and warrants that all Services under this Agreement shall be performed in a professional manner and shall conform to the customs and standards of practice observed on similar, successfully completed projects by specialists in the Services to be provided (“Standard of Care”). Consultant shall adhere to accepted professional standards as set forth by relevant professional associations and shall perform all Services required under this Agreement in a manner consistent with generally accepted professional customs, procedures and standards for such Services. All work or products completed by Consultant shall be completed using the best practices available for the profession and shall be free from any defects as determined by the Standard of Care. Consultant agrees that, if a Service is not so performed, in addition to all of its obligations under this Agreement and at law, Consultant shall re-perform or replace unsatisfactory Service at no additional expense to City.

12. Compliance with Laws and Standards. Consultant shall insure compliance with all applicable federal, state, and local laws, ordinances, regulations and permits, including but not limited to federal, state, and county safety and health regulations. Consultant shall perform all work according to generally accepted standards within the industry. Consultant shall comply with all ordinances, laws, orders, rules, and regulations, including the administrative policies and guidelines of Client pertaining to the work.

13. Independent Contractor; Subcontracting. Consultant will employ, at its own expense, all personnel reasonably necessary to perform the Services. All acts of Consultant, its agents, officers, employees and all others acting on behalf of Consultant relating to this Agreement will be performed as independent contractors. Consultant, its agents and employees will represent and conduct themselves as independent contractors and not as employees of City. Consultant has no authority to bind or incur any obligation on behalf of City. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Consultant is prohibited from subcontracting this Agreement or any part of it unless such subcontracting is expressly approved by City in writing.

14. Insurance. Consultant and all of Consultant’s contractors and subcontractors shall obtain and maintain insurance of the types and in the amounts described in this paragraph and its subparagraphs with carriers reasonably satisfactory to City.

A. General Liability Insurance. Consultant shall maintain occurrence version commercial general liability insurance or an equivalent form with a limit of Two Million Dollars ($2,000,000) per occurrence and Two Million Dollars ($2,000,000) in the general aggregate. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and City Agents.

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B. Workers’ Compensation Insurance. Consultant shall carry workers’ compensation insurance as required by the State of California under the Labor Code. Consultant shall also carry employer’s liability insurance in the amount of One Million Dollars ($1,000,000.00) per accident, with a One Million Dollar ($1,000,000.00) policy limit for bodily injury by disease, and a One Million Dollar ($1,000,000.00) limit for each employee’s bodily injury by disease. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and City Agents.

C. Professional Liability. Consultant shall carry professional liability insurance that insured against professional errors and omissions in the amount of no less than One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, elected and appointed councils, commissions, directors, officers, employees, agents, and representatives (“City’s Agents”); or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. Other Insurance Requirements. Within five (5) days of the Effective Date, Consultant shall provide City with certificates of insurance and endorsements for all of the policies required under this Agreement (“Certificates”). Such Certificates shall be kept current for the Term of the Agreement and Consultant shall be responsible for providing updated copies and notifying City if a policy is cancelled, suspended, reduced, or voided. With the exception of the worker’s compensation and professional liability insurance, all of the insurance policies required in this Agreement shall: (a) provide that the policy will not be cancelled, without at least thirty (30) days’ prior written notice to City of such cancellation (10 days’ prior written notice if cancellation is due to nonpayment of premium) and each policy shall be endorsed to state such; (b) be endorsed to name the City, and City’s Agents as additional insureds with respect to liability arising out of Services, work or operations performed by or on behalf of the Consultant; using ISO CG 20 10 or CG 20 26 (or equivalent) for ongoing operations, ISO CG 20 37 (or equivalent) for products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant, or automobiles owned, leased, or hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City; (c) allow and be endorsed primary and non-contributory with respect to any insurance or self-insurance programs covering City or City’s Agents and any insurance or self-insurance maintained by City or City’s Agents shall be in excess of Consultant’s insurance and shall not contribute to it; (d) contain standard separation of insured provisions; and (e) state that any failure to comply with reporting or other provisions of the policy including breaches of warranties shall not affect the coverage provided to the City.

15. Indemnification. Consultant hereby agrees to indemnify and hold harmless City, its officers, employees against all liability, obligations, claims, loss, and expense (a) caused or created by the negligent acts or omissions of Consultant in

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connection with the Services by its subcontractors, or the agents or employees of either, or (b) resulting from injuries suffered or allegedly suffered by employees of Consultant or its subcontractors (i) in the course of their employment, (ii) in the performance of work hereunder, or (iii) upon premises owned or controlled by City. Consultant’s obligation to defend, indemnify and hold City and its officers, and employees harmless shall be consistent with the limitations in Civil Code Sections 2782 and 2782.8 and is not terminated by any requirement in this Agreement for Consultant to procure and maintain a policy of insurance. Notwithstanding the forgoing, with respect to professional liability claims, Consultant, shall have the right but not an obligation to defend City. In the event such a claim is tendered to Consultant and Consultant elects not to defend City and Consultant is determined by a court of competent jurisdiction to be liable, City shall be entitled to reimbursement by Consultant for its reasonable and necessary attorney’s fees, expert witness fees and court costs (“Cost of Defense”) where recoverable under applicable law, to the proportional extent such Cost of Defense were caused by the negligence, recklessness or intentional misconduct of Consultant.

16. Consequential Damages. Notwithstanding any other provision of this Agreement, in no event shall City nor Consultant, be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, exemplary, punitive or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.

17. Litigation. In the event that either Party brings an action under this Agreement for the breach or enforcement hereof, or must incur any collection expenses for any amounts due hereunder the prevailing Party in such action shall be entitled to its costs including reasonable attorney’s fees, whether or not such action is prosecuted to judgment. The total amount of recoverable attorney fees, expenses, and costs shall not exceed the net monetary award or judgment of the prevailing party.

18. Notices. Any notice or communication required hereunder between City or Consultant must be in writing, and may be given either personally, by registered or certified mail (return receipt requested), or by Federal Express, UPS or other similar couriers providing overnight delivery. If personally delivered, a notice shall be deemed to have been given when delivered to the Party to whom it is addressed. Notices given by registered or certified mail shall be deemed to have been given and received on the first to occur of (a) actual receipt by any of the addressees designated below as the party to whom notices are to be sent, (b) on the date delivered as shown on a receipt issued by the courier, or (c) five (5) days after a registered or certified letter containing such notice, properly addressed, with postage prepaid, is deposited in the United States mail. If given by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shown on a receipt issued by the courier. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be

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given. Such notices or communications shall be given to the Parties at the addresses in this paragraph set forth below:

If to City: City of Riverbank
6707 Third Street
Riverbank, CA 95367
Attn: City Clerk
With courtesy copies to: City of Riverbank
6707 Third Street
Riverbank, CA 95367
Attn: City Manager
And to: Churchwell White LLP
1414 K Street, 3rd Floor
Sacramento, California 95814
Attention: Douglas L. White, Esq.

If to Consultant: Chad Kennedy, Principal-in-Charge
Westwood Professional Services, Inc.
1165 Scenic Drive, Suite A
Modesto, CA 95350
With a copy to: [email protected]

19. General Provisions.

A. Modification. No alteration, modification, or termination of this Agreement shall be valid unless made in writing and executed by all Parties.

B. Waiver. The waiver by any Party of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

C. Assignment. No Party shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties.

D. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of California.

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E. Venue. Venue for all legal proceedings shall be in the Superior Court of California for the County of Stanislaus.

F. Partial Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

G. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall be deemed a single agreement.

H. Severability. If any term, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall remain in effect.

I. Audit. City shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify Consultant’s charges to City under this Agreement.

J. Entire Agreement. This Agreement sets forth the entire understanding between the Parties as to the subject matter of this Agreement and merges all prior discussions, negotiations, proposal letters or other promises, whether oral or in writing.

K. Headings Not Controlling. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.

L. Time Consultant shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project.

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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last day and date below written.

CITY:

CITY OF RIVERBANK, a California
municipal corporation
By:

Marisela H. Garcia, City Manager
Date:

CONSULTANT:

WESTWOOD PROFESSIONAL
SERVICES, INC.

By:

Name:

Date:

Approved as to Form:

Tom Hallinan, City Attorney

CONSULTANT SERVICES AGREEMENT
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CITY OF RIVERBANK, CALIFORNIA

REQUEST FOR QUALIFICATIONS (RFQ)

LANDSCAPE ARCHITECTURAL SERVICES FOR NEW PARK DEVELOPMENT RFQ RELEASE DATE: MONDAY, MAY 11, 2026
SUBMITTAL DATE: WEDNESDAY, JUNE 17, 2026 AT 5:00 PM PACIFIC TIME

CITY OF RIVERBANK PARKS AND RECREATION DEPARTMENT

MICHAEL PATTON, DIRECTOR OF PARKS AND RECREATION
6707 THIRD STREET SUITE C, RIVERBANK, CALIFORNIA 95367
PHONE: 209-863-7140 EMAIL: [email protected]

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CITY OF RIVERBANK

REQUEST FOR QUALIFICATIONS (RFQ)

LANDSCAPE ARCHITECTURAL SERVICES FOR NEW PARK DEVELOPMENT RELEASE DATE: May 11, 2026
SUBMITTAL DATE: June 17, 2026 at 5:00 PM Pacific Time
I. INTRODUCTION
The City of Riverbank (“City”) is soliciting Statements of Qualifications (SOQs) from qualified landscape architecture firms to provide comprehensive professional services for the planning, design, environmental review, and construction of a new public park.

The selected firm will serve as the City’s lead consultant and partner, guiding the project from initial community engagement through project closeout.

II. PROJECT OVERVIEW
The City intends to develop a new neighborhood park on approximately 2.08 acres, located on parcels:
● APN: 075-005-025-000
● APN: 075-005-013-000
The project location is at the intersection of Jackson Avenue and Stanislaus Street in Riverbank, California, 95367.

The project aims to create a high-quality, community-driven recreational space that reflects the needs and priorities of Riverbank residents while aligning with the City’s Parks and Recreation goals.

III. SCOPE OF SERVICES
The selected firm will provide full-service landscape architectural and project management services, including but not limited to the following:

A. Project Initiation & Site Analysis
○ Project kickoff and coordination with City staff
○ Existing conditions assessment (site constraints, utilities, access, topography, soils)
○ Review of applicable plans (General Plan, Master Plans, zoning, etc.) ○ Site inventory and opportunities/constraints analysis B. Community Engagement
○ Development of a public outreach strategy
○ Facilitation of community workshops, stakeholder meetings, and/or surveys ○ Coordination with City on outreach materials

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○ Documentation and integration of community input into design concepts C. Conceptual & Schematic Design
○ Preparation of multiple conceptual design alternatives ○ Cost opinions for each concept
○ Refinement into a preferred schematic design
○ Presentation materials for City Council and public review D. Environmental Review (CEQA)
○ Preparation of all required CEQA documentation (Initial Study, Mitigated Negative Declaration, or other as required)
○ Coordination with regulatory agencies
○ Technical studies as needed (biological, cultural, traffic, noise, etc.) ○ Public review process support and responses to comments E. Design Development & Engineering
○ Detailed design development
○ Coordination with subconsultants (civil, structural, electrical, irrigation, etc.) ○ Grading, drainage, and utility design
○ Irrigation and planting plans
○ Accessibility compliance (ADA)
○ Safety and CPTED considerations
F. Construction Documents
○ Preparation of complete plans, specifications, and bid documents ○ Coordination with City standards and requirements
○ Engineer’s opinion of probable construction costs
○ Value engineering as needed
G. Permitting & Agency Coordination
○ Identification and acquisition of all necessary permits and approvals ○ Coordination with local, state, and federal agencies as applicable H. Bidding & Construction Support
○ Assistance with contractor bidding and selection
○ Preparation of addenda and responses to bidder inquiries ○ Bid evaluation support
I. Construction Administration & Project Management
○ Project management during construction
○ Coordination meetings and site visits
○ Submittal and RFI review
○ Change order evaluation
○ Quality control and compliance monitoring
○ Progress reporting to City
J. Project Closeout
○ Punch list preparation and completion
○ As-built drawings review
○ Final inspections
○ Warranty period support
K. Additional Services (as needed)

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○ Grant support (applications, compliance, reporting)
○ Phasing strategies based on funding availability
○ Maintenance and operations considerations in design
○ Sustainable design elements (water efficiency, shade, materials, etc.) ○ Preparation of renderings and visualization materials IV. MINIMUM QUALIFICATIONS
Firms submitting a Statement of Qualifications (SOQ) must demonstrate that they meet the following minimum qualifications. Failure to meet these requirements may result in disqualification from further consideration.

A. Licensing and Professional Credentials
○ The prime consultant must be currently licensed as a Landscape Architect in the State of California pursuant to the California Business and Professions Code. ○ Key subconsultants (e.g., civil engineering) must hold appropriate licenses in the State of California.

B. Relevant Project Experience
○ Demonstrated experience in the planning, design, and construction of public park or recreational facilities of similar size, scope, and complexity. ○ Experience delivering projects from concept through construction completion, including construction administration services.
○ Experience working with public agencies, preferably municipalities in California.

C. Environmental Review (CEQA) Experience
○ Demonstrated experience preparing and managing California Environmental Quality Act (CEQA) documentation, including Initial Studies, Mitigated Negative Declarations, or Environmental Impact Reports, as applicable. ○ Experience coordinating technical studies and responding to public and agency comments.

D. Project Management and Team Capacity
○ Proven ability to manage multidisciplinary teams, including coordination of subconsultants such as civil engineers, environmental specialists, and other technical experts.
○ Sufficient staffing capacity and organizational structure to successfully deliver the project within anticipated timelines.

E. Community Engagement Experience
○ Demonstrated experience conducting public outreach and engagement for park or public space projects, including workshops, stakeholder meetings, and community surveys.
○ Ability to effectively incorporate community input into project design.

F. Construction Administration Experience
○ Experience providing construction phase services, including submittal review, responding to RFIs, site visits, change order evaluation, and project closeout.

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G. Regulatory and Permitting Experience
○ Experience working with local, state, and federal agencies to obtain necessary permits and approvals for public projects.

H. Insurance and Legal Requirements
○ Ability to meet the City’s insurance requirements, including general liability, professional liability, and workers’ compensation coverage. ○ Ability to enter into the City’s standard Professional Services Agreement.

V. SUBMITTAL REQUIREMENTS
Firms interested in providing services shall submit a Statement of Qualifications (SOQ) that clearly demonstrates their ability to perform the requested services. SOQs should be concise, well-organized, and tailored to this project. At a minimum, SOQs shall include the following:
● Cover Letter
● Firm Overview and Qualifications
● Project Team and Key Personnel
● Relevant Project Experience
● Project Approach and Methodology
● CEQA and Regulatory Experience
● Project Management Approach
● References- No more than three (3).

VI. SELECTION PROCESS
The City will evaluate all Statements of Qualifications (SOQs) received in response to this RFQ.

A selection panel will review and rank submittals based on the criteria outlined below. The City reserves the right to reject any or all SOQs, waive informalities, and select the firm deemed to be in the best interest of the City. SOQs will be evaluated based on the following criteria:
● Relevant Experience and Qualifications (25 Points)
● Project Team and Key Personnel (20 Points)
● Project Approach and Methodology (20 Points)
● Community Engagement Approach (10 Points)
● CEQA and Regulatory Experience (10 Points)
● Construction Administration and Project Management Experience (10 Points) ● References (5 Points)
Based on the initial evaluation, the City may establish a shortlist of the most qualified firms.

Shortlisted firms may be invited to participate in interviews. The City reserves the right to adjust rankings based on interview performance.

Following the evaluation process, the City intends to select the top-ranked firm and enter into negotiations for a Professional Services Agreement. The scope of services and fee will be negotiated with the selected firm. If an agreement cannot be reached, the City reserves the right to terminate negotiations and proceed with the next highest-ranked firm.

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VII. SCHEDULE
The following schedule represents the City’s anticipated timeline for the RFQ process and selection of a consultant. The City reserves the right to modify this schedule as necessary. ● RFQ Issued: May 11th, 2026
● Deadline for Questions: May 26th, 2026
● Responses to Questions Posted: June 1st, 2026
● SOQ Submittal Deadline: June 17th, 2026 at 5:00 PM PT ● SOQ Evaluation Period: June 22nd- June 26th
● Interviews (if conducted): June 29th- July 3rd
● Notice of Intent Award: July 6th
● Contract Negotiation Period: July 6th- July 13th
● City Council Approval: July 21st
● Project Kickoff: August 1st
VIII. GENERAL CONDITIONS
Submission Instructions
Submit one (1) electronic copy (PDF format) to [email protected] Response Date
In order to be considered for selection, SOQs must arrive to the City in the manner and on or before the date and time specified in the RFQ advertisement. Any proposal received after the scheduled closing time for receipt of proposals, or incorrectly addressed, will not be considered.

Delivery in the manner stated herein and completeness of submittals as required by this RFQ shall be solely the responsibility of the firm. Submission of SOQs or additional information offered after the closing date and time will not be accepted or considered.

Right to Modify Process
The City reserves the right to modify the selection process or other aspects of this RFQ process at its sole discretion. The City will take reasonable steps to ensure that any modification or clarification to the RFQ shall be distributed in writing to all firms who have requested a copy of the RFQ through the City.

Addenda
In the event that it becomes necessary to revise any part of this RFQ, an addenda will be provided to all prospective firms who are on the RFQ document holder’s list maintained by the City. Addenda, if necessary, will be issued no later than five (5) days prior to the RFQ closing date. Receipts of any addenda shall be signed by the same individual that signs the SOQ and shall be submitted with the SOQ. SOQsreceived without properly acknowledged addenda will be considered non-responsive.

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Discussions with Interested Firms
The City of Riverbank reserves the right to conduct discussions with any consulting firm that has submitted a response to this RFQ to ascertain their qualifications for further consideration.

These discussions may be used to clarify qualifications, the scope of work, and the firm's understanding of the project. Participation in such discussions is not a guarantee of further consideration or selection.

Insurance Requirements
The selected firm will be required to provide and maintain insurance coverage acceptable to the City of Riverbank throughout the duration of the contract.

Questions and Clarifications
All questions regarding this RFQ must be submitted in writing to Michael Patton at [email protected] by May 26, 2026 by 5:00 PM. Responses will be provided to all interested firms.

Additional Information
The City of Riverbank reserves the right to reject any and all submissions, waive any informality in the RFQ process, and accept the qualifications deemed to be in the best interest of the City.

IX CONTACT INFORMATION
For inquiries or to request additional information, please contact:

Michael Patton
City of Riverbank Parks and Recreation Director
Email: [email protected]
Phone: 209-863-7140

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Attachment A: Project Site Information
Aerial View of Properties

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South Street View from Stanislaus Street

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East Street View from Jackson Street

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Stanislaus County Assessor’s Map

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Project Site

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July 13, 2026
Michael Patton, Director of Parks & Recreation
City of Riverbank
6707 Third Street, Suite C
Riverbank, CA 95367
Re: Proposal of Services for Landscape Architecture Services for New Park Development- P0080892.00 Dear Michael,
The enclosed proposal is the result of a thorough analysis of available information, inspection of current and historic site conditions, and detailed planning to provide the information needed to support this project through completion.

Attached to this letter is our:
• Project Description
• Scope of Work
• Cost Proposal
• Mapping Limits Exhibit
• Schedule of Fees
We will commit the resources necessary to support this project and work within the budgets and schedules outlined herein. We look forward to positive feedback and continued correspondence with you.

Sincerely,
Tyler Fay, PLA
Project Manager
Westwood Professional Services, Inc.

[email protected]
Direct: (209) 497-4052

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Project Description
Westwood understands this project as the development of a new 2.08-acre neighborhood park on vacant infill parcels in Riverbank, California, creating an opportunity to transform underutilized land into a meaningful community asset within an established residential setting. Assuming a construction budget of $2.5 million, the project represents an opportunity to thoughtfully balance community priorities, site-responsive design, and longterm functionality within a realistic implementation framework.

More than simply adding open space, the project is intended to create a welcoming and functional park that supports recreation, encourages community gathering, and contributes to the everyday quality of life for nearby residents. Given the site’s location near the river corridor, the design can also draw from the broader natural character of the area to create a park experience that feels authentic to Riverbank and connected to its local context, while aligning proposed amenities and improvements with the established project budget.

Westwood will approach the project through a multidisciplinary process that integrates landscape architecture, civil engineering, environmental services, surveying, electrical engineering, and community outreach. This collaborative approach will allow the team to address the site comprehensively, from planning, technical design, and infrastructure coordination to public engagement and long-term functionality, while maintaining a clear focus on cost-conscious decision-making and value-driven design.

Working closely with the City and community, Westwood will develop a park design that reflects local priorities, responds to the surrounding neighborhood, and delivers a lasting public amenity that is both practical and distinctive. Throughout the process, Westwood will evaluate design options in the context of the budget to help position the project for feasible implementation and long-term community benefit.

Scope of Work: Design Services
Task 1: Meetings and Project Management
Task 1.1: Project Kick-off Meeting
A well-organized project kickoff meeting helps identify potential issues early, align expectations, and establish a strong foundation for project success. At the outset of the project, Westwood will conduct an organizational meeting with staff to initiate our proprietary client communication program and review key project elements, including the following:
• Introduce staff and project partners to the design consulting team • Review objectives of the project, scope of services, deliverable expectations, project schedule, and milestones
• Confirm project parameters and limits of work (conduct a site review and photo document site conditions) • Collect available data and published material
• Establish meeting schedules and communication channels with all parties involved • Review and list all applicable design/planning standards, opportunities, and/or challenges anticipated (This includes the applicable CPSC and ASTM Standards as they apply to playgrounds and impact attenuating fall surfaces)
• Coordinate with city departments, other agencies, and stakeholders • Review project budget and billing procedures
• Complete custom client communications program

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Task 1.2: Project Management and Progress Meetings
Following each submittal and City staff review period, Westwood will conduct a virtual progress meeting with the design team to review comments, discuss project status, and confirm next steps. Westwood will prepare and distribute an agenda in advance of each meeting and provide meeting minutes or an action item summary following each meeting.

It is anticipated that progress meetings will occur regularly throughout the design phase and, ideally, at the following milestones:
• Following each outreach meeting
• Following the conceptual design options submittal
• Following the final conceptual design submittal
• Following the schematic design submittal
• Following the design development submittal
• Following the 90% and 100% improvement plan submittals This scope includes up to 10 virtual progress meetings to:
• Review completed work, upcoming tasks, schedule status, key decisions, and action items • Discuss staff comments and design direction
• Maintain alignment among the City, stakeholders, and the design team Project design management will be led by Westwood and will include the following:
• Development and maintenance of a comprehensive design schedule • Monthly progress meetings and meeting documentation
• Coordination and correspondence between the City and design team • Management and implementation of quality control procedures across all design activities

DELIVERABLES
 Meeting agendas and minutes in PDF format
 Client communication program in PDF format
 Regularly updated project schedule
Task 2: Site Research and Analysis
Task 2.1: Existing Conditions Analysis
A contextual analysis will be conducted at the outset of the project to develop a comprehensive understanding of the site within its broader physical, environmental, and regulatory setting.

This effort will include:
• Documentation and review of existing site conditions such as land use, circulation patterns, accessibility, vegetation, topography, and adjacent development
• Items such as prevailing winds, soil type, as-built drawings, and so forth will be reviewed • Review of applicable plans, policies, and jurisdictional requirements to ensure alignment with local standards and long-term goals
This baseline understanding will help identify key site characteristics and inform the development of focused and relevant community outreach efforts.

Task 2.2: Opportunities and Constraints Analysis
An opportunities and constraints analysis will be performed prior to community outreach to evaluate the site’s inherent potential and limitations.

This effort would include:
• Mapping and documenting physical opportunities such as underutilized areas, existing shade patterns, and locations suitable for enhancements

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• Mapping constraints including existing infrastructure, utility conflicts, accessibility challenges, and environmental considerations
• The analysis will also consider factors such as maintenance, possible phasing, and budget implications at a high level
The resulting documentation will provide a clear framework to guide outreach discussions and ensure that community input is grounded in an understanding of what is feasible for the site.

Task 2.3: Topographic Survey Base Mapping
Ground-based topographic surveying forms the basis of most engineering design projects. This task includes establishing primary survey control to support the project through construction, and detailed collection of site information such as surface features, structures, utilities, and other information that cannot be accurately documented through any other means.
• Perform cross-section survey of linear corridor at 50-foot intervals • Perform topographic survey of all hardscape and softscape, including: grade breaks, high points, low points.

In flat areas, measure spot elevations in a grid pattern at 50-foot intervals • Locate surface-visible utility features and improvements, such as: signs, fences, walls, buildings, striping, driveways, walkways, drainages, structures, lights, poles, bollards, general limits of vegetated or landscaped areas, USA markings, vaults, valves, meters, boxes, pedestals, cleanouts, manholes, drain inlets, catch basins, culverts, outfalls, and standpipes
• Trees 6” in diameter or larger will be located
• At manholes and accessible structures measure invert elevation of all gravity storm drains and sewer pipes o Annotate topographic survey drawing with invert elevation, approximate diameter, and orientation of each pipe visible at the time of the survey
o Where access is not practical, Westwood shall indicate by notation on the mapping deliverable • Create existing ground Civil 3D TIN surface model
• Prepare topographic survey base map drawing at a 1” = 20’ scale Task 2.4: Subsurface Utility Research and Base Mapping
This task is intended to provide a cost-effective glimpse of any existing above and below-ground utility installations which may be consequential to the design, placement of improvements, or construction means and methods. It is not a substitute for more definitive means of locating subsurface utilities (such as potholing or other indirect, nondestructive means), but it is highly informative and can be leveraged to help narrow the focus of those other methods considerably, saving cost and reducing project risk and complexity. • Compile a list of utility companies who may have facilities in the vicinity of project • Request copies of existing maps, GIS data, improvement plans, as-builts, record drawings, etc. from each utility operator that shows their existing subsurface infrastructure within the project limits • Use compiled records together with field observed surface evidence to prepare a subsurface utility base map drawing, and incorporate the information into the topographic survey • Where possible, existing utility meta information will be annotated on the base mapping to reflect available details extracted from the provided utility drawings
• This task is intended to be consistent with Utility Quality Level C as described in Section 5 of the publication CI/ASCE 38-02 (Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data) Task 2.5: Resolved Boundary
Having a resolved boundary will provide definitive information that can be used to make precise determinations about the subject property, including matters such as gross/net parcel area, setbacks, encroachments, etc. It is a critical part of the planning and design process because it brings clarity to the often uncertain nature of property boundaries, easements, and road rights-of-way, which rarely lie exactly where they are presumed to be. A

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resolved boundary is also essential if improvements are being built close to property lines or near setback minimums.
• Resolve the location of property boundaries, road rights-of-way, and easements as defined by an analysis of available record maps, title report(s), supporting documents, and physical evidence Task 2.6: Project Description and CEQA Approach
Should the proposed project qualify for a CEQA Categorical Exemption (CE), Westwood will prepare the CE and a Notice of Exemption (NOE) using the template provided in Appendix E of the CEQA Guidelines. The NOE would include a brief description of the project, the location of the project, a finding that the project is exempt, citations to the exemptions that are being relied upon, and an explanation of why the project qualifies for the exemption(s). Information used in the determination would be obtained based on field surveys and desktop research of readily available databases and literature sources, review of aerial photographs, and the use of screening tools.

DELIVERABLES
 Existing conditions base map in PDF format
 Opportunities and constraints diagram in PDF format
 Completed CEQA NOE Form (PDF and MS Word version) with supporting materials and graphics Task 3: Community Outreach and Conceptual Design
Task 3.1: Community Outreach Meetings 1 and 2
To ensure the park master plan is responsive to its context and aligned with community needs, Westwood will lead a comprehensive outreach effort that includes three public meetings. Our approach is designed to foster an engaging and interactive process that encourages broad participation and generates meaningful input to inform the design.

In coordination with the City, we will develop a tailored outreach program that reflects project goals and maximizes community involvement. Westwood is anticipating two (2) conceptual design development meetings and one (1) final concept presentation meeting. For the initial meetings, Westwood may present existing site conditions, opportunities and constraints, and potential program elements, while facilitating an open dialogue to gather feedback. We will prepare outreach and meeting materials for City distribution in English and Spanish. Material printing, mailing, and online posting/hosting of material is to be provided by the City. Additional languages can be provided upon request.

Outreach advertising and meeting materials may include the following items:
• Presentation boards - up to 5
• Handouts
• Flyers
• Postcards
• Social media posts
• Community survey form
Outreach Meeting 1 and 2 Analysis
Following the conceptual design development meetings, Westwood will compile all community input into a clear and well-organized feedback report that summarizes key themes, priorities, and areas of concern. This report will include both quantitative and qualitative input to ensure the information is accessible and actionable. Westwood will then review the findings with City staff during a follow-up meeting to discuss the results, confirm project goals, and establish a preferred direction to further guide the conceptual design phase.

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Task 3.2: Preliminary Conceptual Design
Based on input received from the community and City staff, Westwood will prepare two (2) conceptual design alternatives that reflect identified priorities, desired amenities, and overall vision for the park. These concepts will translate feedback into illustrative site plans that explore layout, program elements, circulation, and character. Each alternative will be developed to clearly communicate different approaches or emphasis areas, allowing for comparison and discussion. The concepts will be designed to balance community preferences with site-specific considerations, creating cohesive and functional design directions for further evaluation.

Each conceptual design will be supported by high-level planning and design considerations, including preliminary layout refinement and identification of key improvements. Westwood will prepare an opinion of probable cost for each concept to provide a general understanding of anticipated construction costs and to support decision-making.

These estimates will be based on comparable projects, current market conditions, and the proposed scope of improvements, and will help align design direction with available funding and implementation strategies.

Task 3.3: Community Outreach Meeting 3
To ensure transparency and build community support, the final public meeting will focus on presenting the two (2) conceptual designs and explaining the design rationale, including how community collaboration shaped the design options.

We will prepare outreach and meeting materials for City distribution in English and Spanish. Material printing, mailing, and online posting/hosting of material is to be provided by the City. Additional languages can be provided upon request.

Outreach advertising and meeting materials may include the following items:
• Presentation boards - up to 5
• Handouts
• Flyers
• Postcards
• Social media posts
• Community survey form
Outreach Meeting 3 Analysis
Following the conceptual design presentation meeting, Westwood will compile all community input into a clear and well-organized feedback report that summarizes key themes, priorities, and areas of concern. This report will include both quantitative and qualitative input to ensure the information is accessible and actionable. Westwood will then review the findings with City staff during a follow-up meeting to discuss the results, confirm project goals, and establish a preferred direction to further guide the final conceptual design.

Task 3.4: Final Concept Design and City Council Approval Following Community Outreach Meeting 3, the preferred concept will be refined into a final concept plan that reflects community input, City priorities, and the overall vision for the new park. The team will prepare an updated ROM cost estimate and coordinate with City staff through a virtual review meeting to confirm final refinements and project direction.

Upon completion of the concept plan, Westwood will develop a rendering board for use by City staff in their presentation to the City Council. The board will illustrate the final park vision, highlight the community-driven design process, and present the recommended concept plan along with supporting project information.

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DELIVERABLES
 Outreach advertising materials in PDF format
 Outreach meeting materials in PDF format
 Community feedback report in PDF format
 Preliminary conceptual plans in PDF format
 Preliminary cost estimates format
 Final conceptual plan in PDF format
 Updated conceptual cost estimate in PDF format
Task 4: Schematic Design
Task 4.1: Schematic Design – SD Plans (30% Construction Documents) Westwood will prepare a schematic design package at the 30% level of completion based on the approved master plan concept. This package will advance the preferred design direction into a cohesive preliminary design that establishes the overall layout, character, and key elements of the project. The schematic design package will illustrate major site features, circulation, amenities, grading intent, and other primary design components necessary to communicate the project vision and support continued decision-making.

Task 4.2: 30% Specification Table of Contents
Westwood will prepare a preliminary specification table of contents identifying the anticipated technical specification sections associated with the proposed improvements. This table of contents will serve as an organizational framework for the project manual and help define the general scope of materials, systems, and construction components anticipated for the project at this stage of design.

Task 4.3: 30% Preliminary Cost Estimate
Westwood will prepare an opinion of probable construction cost for the 30% schematic design package based on the proposed improvements and level of design development. The estimate will be prepared using available schematic design information and will serve as a planning tool to support budget evaluation, scope alignment, and future design decision-making.

DELIVERABLES:
 30% Improvement plans in PDF format
 30% Draft technical specification TOC in PDF format
 30% Preliminary cost estimate in PDF format
Task 5: Design Development
Task 5.1: Design Development – DD Plans (60% Construction Documents) Upon City approval and acceptance of the schematic design package, the team will commence with the design development phase of the project. The design development package includes drawings to convey general engineering and design concepts. This phase of work shall refine the design and identify key construction systems and methods for landscape elements and materials, as well as critical coordination issues. This task would also include regular coordination and discussions with the City, with key tasks during this phase including:

Preparation of design development plans may include:
• Cover sheet and project notes
• Existing conditions and demolition plan
• Preliminary civil grading and utility plans

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• Preliminary erosion control plan
• Site features and finishes plan
• Horizontal control plan
• Irrigation plan
• Planting plan
• Electrical engineering design intent plans
• Construction details
Task 5.2: 60% Preliminary Technical Specifications
Westwood will prepare a draft specification set for the 60% design development submittal. The draft specifications will correspond with the proposed improvements shown in the plans and will establish the preliminary technical requirements for materials, products, and construction components anticipated for the project. The draft set will serve as the basis for continued refinement during subsequent phases of design.

Task 5.3: 60% Preliminary Cost Estimate
Westwood will prepare an updated opinion of probable construction cost based on the 60% design development package. The estimate will reflect the increased level of design definition and will be used to support budget confirmation, scope evaluation, and refinement of project priorities prior to final design.

DELIVERABLES:
 60% Improvement plans in PDF format
 60% Draft technical specifications in PDF format
 60% Preliminary cost estimate in PDF format
Task 6: Construction Documentation
Task 6.1: Construction Documents – CD Plans (90% Construction Documents) Upon City approval and acceptance of the design development package and costs, the team will commence with the construction documents phase of the project. This will include routine information normally required by governing agencies, coordination with the sub-consultant team and preparation of final Plans, specifications, construction details and cost estimates for permitting and bidding. 90% construction documents may include:
• Cover sheet and project notes
• Existing conditions and demolition plan
• Grading and utility plans
• Erosion control plan
• Site features and finishes plan
• Horizontal control plan
• Irrigation plan
o Irrigation design
o Irrigation schedules
o Water efficiency calculations
o MWELO verbiage and locations of signage for high efficiency irrigation system • Planting plan
• Electrical Engineering Plans
o Site lighting
o Electrical service pedestal
o Coordination w/PG&E

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o Title 24 calculations & photometrics
• Construction details
Task 6.2: 90% Technical Specifications
Westwood will prepare an updated specification set for the 90% construction documents submittal taking into account any comments from the prior submittal. The specifications will correspond with the proposed improvements shown in the plans and will define the technical requirements for materials, products, installation, and construction standards anticipated for the project. The 90% specification set will serve as the basis for final review and completion of the project manual.

Task 6.3: 90% Cost Estimate
Westwood will prepare an updated opinion of probable construction cost based on the 90% construction documents package. The estimate will reflect the near-final level of design definition and will be used to confirm project budget alignment, support final scope evaluation, and inform completion of the final construction documents.

Task 6.4: Construction Documents – CD Plans (100% Construction Documents) Upon City approval and acceptance of the design development package and costs, the team will commence with the construction documents phase of the project. This will include routine information normally required by governing agencies, coordination with the sub-consultant team and preparation of final Plans, specifications, construction details and cost estimates for permitting and bidding. 100% construction documents may include:
• Cover sheet and project notes
• Existing conditions and demolition plan
• Grading and utility plans
• Erosion control plan
• Site features and finishes plan
• Horizontal control plan
• Irrigation plan
o Irrigation design
o Irrigation schedules
o Water efficiency calculations
o MWELO verbiage and locations of signage for high efficiency irrigation system • Planting plan
• Electrical Engineering Plans
o Site lighting (not including sports lighting)
o Electrical service pedestal
o Coordination w/PG&E
o Title 24 calculations & photometrics
• Construction details
Task 6.5: 100% Technical Specifications
Westwood will prepare a final specification set corresponding with the proposed improvements shown in the plans.

The specifications will establish the technical requirements for materials, products, installation, and construction standards for the project and will be coordinated with the final construction documents package.

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Task 6.6: 100% Cost Estimate
Westwood will prepare a final opinion of probable construction cost based on the 100% construction documents submittal. The estimate will reflect the completed design and will be used to confirm final budget alignment and support bidding and project implementation.

Task 6.7: Bid Package
Following completion and approval of the 100% construction documents submittal, Westwood will prepare the final bid package for the project. The bid package will incorporate final plans, specifications, and supporting bidding documents necessary for solicitation of contractor bids and project procurement. Westwood will finalize the construction plan set to reflect the completed design intent and incorporate final revisions resulting from prior reviews and coordination. Westwood will also finalize the project specifications, coordinated with the final construction plans, to define the technical requirements for materials, products, installation, and construction standards applicable to the work. In addition, Westwood will prepare or update the final opinion of probable construction cost based on the completed bid package to support the City’s evaluation of project budget alignment prior to bidding. Supporting bidding documents may also be assembled as applicable to the project and as provided by the City or developed as part of Westwood’s scope.

The Bid Package Includes:
• Final stamped and signed construction document plan set • Final stamped and signed technical specifications
• Bid forms and bid descriptions
• Final cost estimate
DELIVERABLES:
 90% and 100% improvement plans in PDF format
 90% and 100% technical specifications in PDF format
 90% and 100% cost estimates in PDF format
 Final signed improvement plans in PDF format
 Final technical specification in PDF and Word format
 Final cost estimate in PDF and Word format
 Front end documents w/bid forms and bid descriptions in PDF & Word format Task 7: Permitting
Task 7.1: Permitting and Agency Coordination
Westwood will support the building permit process for the project, including coordination with the City to confirm permit submittal requirements, application expectations, and review timelines applicable to the proposed improvements. Westwood will assist in preparing and compiling building permit application materials and supporting documentation required for City review and will coordinate with the City during the review process to address comments and support permit issuance. This effort is intended to help streamline permit coordination, reduce the potential for delays, and support timely advancement of the project.

DELIVERABLES:
 Permitting forms (as needed) in PDF format
Task 8: Stormwater Pollution Prevention
Task 8.1: SWPPP
Westwood will provide Stormwater Pollution Prevention Plan (SWPPP) services in support of the project, as required to satisfy applicable permitting and regulatory requirements. The SWPPP will be developed in

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coordination with the project design and will generally address erosion and sediment control measures, sequencing of construction activities, temporary and permanent best management practices, and other stormwater-related requirements necessary to support compliance during construction. Westwood will coordinate the SWPPP effort with the overall project team and applicable agencies, as needed, to support permitting, construction planning, and regulatory compliance.

Services include:
• Permit Registration Documents including Risk Assessment, Site specific SWPPP approved by QSD, Site Maps, and NOI for LRP review (Fees provided by Client)
• Site visit by QSD to review installed BMPs and evaluate how construction activities will affect sediment transport, erosion, and other discharges of pollutants in stormwater runoff in SWPPP design and implementation
• Site visits are performed twice annually, once August through October, and once January through March o Also, within 14 calendar days after numeric action level exceedance, or within the time period requested in writing from Water Board staff
DELIVERABLES:
 Electronic copies in PDF
 Binder for client’s use
 Reports emailed to responsible parties
Task 9: Bidding Support:

Task 9.1: Bidding Support
Services to include the following upon request/direction from client:
• Attend pre-bid meeting
• Review/respond to bid RFI’s
DELIVERABLES:
 Meeting notes in PDF format
 RFI responses in PDF format
Cost Proposal: Design Services
Task Description Fee Fee Type
1 Meetings and Project Management $9,551.50 Lump Sum
2 Site Research and Analysis $50,285.00 Lump Sum
3 Community Outreach and Conceptual Design $41,844.50 Lump Sum 4 Schematic Design $35,655.00 Lump Sum
5 Design Development $39,400.00 Lump Sum
6 Construction Documentation $80,765.00 Lump Sum
7 Permitting $5,180.00 Lump Sum
8 Stormwater Pollution Prevention $8,195.00 Lump Sum
9 Bidding Support $9,426.50 Lump Sum
TOTAL $280,302.50

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Scope of Work: Construction Management Services
Task 10 Construction Management:

Task 10.1: Construction Administration and Project Management Support Westwood will provide construction management support for the project during the construction phase to help facilitate coordination, communication, and progress toward successful project delivery. Our team will work with the client, contractor, and project stakeholders to support implementation of the design intent, address project issues in a timely manner, and assist with overall construction phase administration.

Services include the following upon request/direction from client:
• Attend pre-construction meeting
• Contractors schedule, submittals, and shop drawings review/approve • Submittal and RFI review/response
• Change order and substitution review/evaluation
• Bi-weekly construction observation site visits – limited to (104) visits o Quality control and compliance monitoring
o Schedule monitoring and progress reviews
o Site observation reporting
• Weekly construction coordination meetings – limited to 52 meetings • Record keeping
Task 10.2: Construction Staking
Staking services to include the following:
• Rough Grade: Limited to one (1) workday mobilizations o Stakes to be set at 100-foot intervals including: begin and end curves, radius points, high points, low points, intermediate points and ridge lines for rough grade  Grades to finish surface or top of curb
• Utilities: Limited to three (3) workday mobilizations o Storm Drain - provide offsets at 50’ intervals, point of connection, manholes, inlets, catch basins, and changes in direction
 Grades to invert and rim
o Sanitary Sewer - provide offsets at 50’ intervals, point of connection, manholes, cleanouts, and stubs
 Grades to invert and rim
o Water - Provide offsets at 100’ intervals for domestic and fire water including: point of connection, fire hydrants, tees, angle points, and stubs  Grades to Finish Surface
• Site Lighting: Limited to one (1) workday mobilization o Provide offsets to the center of each pole mounted light • Finish Grade: Limited to two (2) workday mobilizations o Provide offsets to face of curb or edge of concrete at 50’ intervals along straight alignments and 25’ intervals along curves, changes in direction, radius points, and grade breaks  Grades to finish surface or top of curb
o Provide offsets to face of wall with grades to finish surface for various site walls o Provide offsets to limits of raised play area with grades to finish surface

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• Structure layout: Limited to one (1) workday mobilization o Provide offsets as requested for shade structure, shade sails, picnic area, and restroom building
 Grades to finish surface
o Provide offsets to edge of pavement
 Grades to finish surface
Task 10.3: Project Closeout
Services to include the following upon request/direction from client:
• Punch list
o Meeting and walk, including a final field report and punchlist generation • Final project walk-through and inspections
• Preparation of as-built drawings from contractor’s field drawings/records • Warranty period support
DELIVERABLES:
 Responses in PDF format
 Meeting notes, applications, etc. in PDF format
Cost Proposal: Construction Management Services
Task Description Fee Fee Type
10 Construction Management $247,085.50 Lump Sum
TOTAL $247,085.50
Fees are valid for 90 calendar days from the date listed on the cover sheet of the proposal. All time and material basis work (including additional services, if any) will be performed pursuant to the current fee schedule (a copy of which is attached) unless otherwise negotiated or approved.

The fees in this proposal are subject to an annual increase based on Westwood’s updated hourly rates.

Client to Provide:
• All agency fees
• Title report
• Geotechnical report
• Site access
• Existing utility records, including as-builts, record drawings, plans, or GIS information, knowingly possessed by or available to client/owner.
• USA requests
Limitations:
• Excludes infrastructure studies or investigations
• Excludes financing plan
• Excludes reimbursement analysis or studies
• Excludes joint trench design services
• Excludes structural engineering
• Excludes street lighting photometric studies
• Excludes temporary electric service
• Excludes utility designs beyond connections/meters located outside of site

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• Excludes utility extensions beyond 100 feet from the project site • Excludes traffic signal design
• Excludes property or Right of Way (easement) acquisition • Excludes redesign for design layout changes after the schematic design has been approved • In the event that sufficient utility information is not available, additional site visits and utility investigation may be needed following written authorization for additional scope • Excludes the design of any emergency or standby generation • Excludes arc flash and protective device coordination • Excludes a final IS/MND
o Preparing responses to comments on the draft document is not required under CEQA and not included under the scope of work
Assumptions
• Survey deliverables will be based on the NAD83 horizontal datum and the NAVD88 vertical datum. A survey control statement will be provided, including: the location, elevation, and description of the benchmark utilized, as well as a horizontal survey coordinate table with the point number, northing, easting, and description for at least three (3) points.
• Obstructed or inaccessible areas may not be mapped.
• Scope does not include mapping of small trees, shrubs, or other minor vegetation. • Scope does not include subsurface utility locating.
• Scope does not include survey monument preservation as defined and required by Section 8771 of the Professional Land Surveyors’ Act.
• Scope does not include special title research, preparation of chain-of-title, and research of documents not maintained in the records of the County Surveyor or County Clerk and Recorder. • Scope does not include setting of property corner monuments or other marks on old or new property lines. • Scope does not include preparation of a Record of Survey map or corner record. • Scope is limited to one set of comments from all parties involved. Client to coordinate comments from all involved parties and deliver as one set. All comments will have to be provided by client or client’s agents within 30 days from the delivery of first submittal. Any comments received after the first set or after 30 days from the initial submittal to the client will be addressed on a time and materials basis at standard charge rates in effect at the time such work is performed.
• Biological Resources: Initial Study Checklist evaluation based on desktop review of existing data sources (including local planning documents and database sources). Should review of available information or implementation of the preliminary design require removal of all existing vegetation, a tree or arborist survey may be required (along with a one-day field visit by a project biologist), as a separate task item. • Cultural Resources: Initial Study Checklist evaluation based on desktop review of existing data sources (including local planning documents and database sources). Should additional archaeological field review or requests pursuant to AB52 (Tribal consultation) be required, Westwood can provide these services as separate task items.
• Potential air quality, noise, and traffic impacts will be addressed qualitatively. Should large scale site grading or specific construction activities require an estimate of construction-related air quality emissions, this service can be provided as a separate task item.
• Print copies of all deliverables are available on an additional time/materials basis. • Completion and inclusion of an Initial Study CEQA Checklist will not be required. • Use of existing databases and literature sources is sufficient. • Consultation with federal agencies is not included or anticipated. • City staff will be responsible for posting NOE with County Clerk. • Mitigated Negative Declaration is not required.

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Mapping Limits

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Schedule of Fees
The following is the fee schedule for all work performed under an hourly agreement.

Classification Hourly Rate
Admin I..................................................................................................................................................... $125.00 Admin II................................................................................................................................................... $135.00 Admin III..................................................................................................................................................$145.00 Admin IV..................................................................................................................................................$165.00 Admin V....................................................................................................................................................$180.00 Intern I ....................................................................................................................................................$100.00 Intern II....................................................................................................................................................$120.00 Intern III .................................................................................................................................................. $135.00 Field Intern I..............................................................................................................................................$95.00 Field Intern II........................................................................................................................................... $110.00 Field Intern III.........................................................................................................................................$120.00 Remote Sensing Tech I............................................................................................................................$140.00 Remote Sensing Tech II........................................................................................................................... $155.00 Remote Sensing Tech III.........................................................................................................................$180.00 Remote Sensing Tech IV .........................................................................................................................$190.00 Remote Sensing Tech V.......................................................................................................................... $205.00 Remote Sensing Tech VI .........................................................................................................................$235.00 Remote Sensing Field Tech I...................................................................................................................$100.00 Remote Sensing Field Tech II.................................................................................................................$130.00 Remote Sensing Field Tech III................................................................................................................$140.00 Remote Sensing Field Tech IV................................................................................................................$165.00 Remote Sensing Field Tech V..................................................................................................................$180.00 Remote Sensing Field Tech VI................................................................................................................$195.00 Remote Sensing Field Tech VII.............................................................................................................. $205.00 Remote Sensing Field Tech VIII............................................................................................................ $220.00 1 Person Geospatial Crew (w/Truck) .....................................................................................................$180.00 Dust Monitor............................................................................................................................................. $80.00 Construction Observer I.......................................................................................................................... $125.00 Construction Observer II.........................................................................................................................$130.00 Construction Observer III.......................................................................................................................$145.00 Construction Observer IV........................................................................................................................$170.00 Construction Observer V.........................................................................................................................$185.00 Drafter I.....................................................................................................................................................$115.00 Drafter II .................................................................................................................................................. $135.00 Drafter III.................................................................................................................................................$150.00 Drafter IV .................................................................................................................................................$170.00 Engineering Tech I....................................................................................................................................$115.00 Engineering Tech II................................................................................................................................. $135.00 Engineering Tech III................................................................................................................................$150.00 Engineering Tech IV................................................................................................................................$170.00 Engineering Tech V .................................................................................................................................$180.00 Engineering Tech VI................................................................................................................................$195.00 Engineering Tech VII............................................................................................................................... $215.00 Graduate Engineer I ................................................................................................................................$165.00 Graduate Engineer II............................................................................................................................... $175.00 Graduate Engineer III .............................................................................................................................$185.00

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Graduate Engineer IV..............................................................................................................................$195.00 Engineer I................................................................................................................................................ $200.00 Engineer II ...............................................................................................................................................$210.00 Engineer III..............................................................................................................................................$225.00 Engineer IV ..............................................................................................................................................$245.00 Engineer V................................................................................................................................................$285.00 Engineer VI ............................................................................................................................................. $300.00 Engineer VII............................................................................................................................................. $315.00 Engineer VIII ...........................................................................................................................................$335.00 Environmental Field I ..............................................................................................................................$115.00 Environmental Field II............................................................................................................................ $125.00 Environmental Field III .......................................................................................................................... $135.00 Environmental Scientist I .......................................................................................................................$130.00 Environmental Scientist II......................................................................................................................$145.00 Environmental Scientist III.....................................................................................................................$165.00 Environmental Scientist IV.....................................................................................................................$180.00 Environmental Scientist V ..................................................................................................................... $200.00 Environmental Scientist VI..................................................................................................................... $215.00 Environmental Scientist VII................................................................................................................... $240.00 Environmental Scientist VIII..................................................................................................................$265.00 GIS I ..................................................................................................................................................... $110.00 GIS II ..................................................................................................................................................... $125.00 GIS III .....................................................................................................................................................$140.00 GIS IV ..................................................................................................................................................... $155.00 GIS V .....................................................................................................................................................$185.00 GIS VI .................................................................................................................................................... $200.00 GIS VII .....................................................................................................................................................$210.00 GIS VIII................................................................................................................................................... $220.00 Graduate Landscape Designer I.............................................................................................................. $155.00 Graduate Landscape Designer II ............................................................................................................$170.00 Graduate Landscape Designer III...........................................................................................................$180.00 Graduate Landscape Designer IV ...........................................................................................................$195.00 Landscape Architect I.............................................................................................................................. $175.00 Landscape Architect II ............................................................................................................................$185.00 Landscape Architect III........................................................................................................................... $195.00 Landscape Architect IV ........................................................................................................................... $215.00 Landscape Architect V.............................................................................................................................$235.00 Landscape Architect VI .......................................................................................................................... $260.00 Assistant Project Manager I .................................................................................................................. $205.00 Assistant Project Manager II.................................................................................................................. $220.00 Assistant Project Manager III................................................................................................................ $230.00 Project Manager I .................................................................................................................................... $215.00 Project Manager II.................................................................................................................................. $240.00 Project Manager III .................................................................................................................................$265.00 Project Manager IV................................................................................................................................. $290.00 Project Manager V ...................................................................................................................................$310.00 Project Manager VI..................................................................................................................................$325.00 Project Manager VII ............................................................................................................................... $340.00 Survey Field Travel – CA Only..................................................................................................................$55.00 Survey Field Office – CA Only ..................................................................................................................$55.00 Survey Field I (Rod Person)....................................................................................................................$210.00 Survey Field II (Instrument Person) ......................................................................................................$210.00 Survey Field III (Crew Chief)................................................................................................................. $250.00 Survey Field IV (Sr. Crew Chief).............................................................................................................$275.00

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City Council / Local Redevelopment Authority / Public Financing AuthorityAugust 25, 2026

City Council / Local Redevelopment Authority / Public Financing Authority
August 25, 2026