City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 4, 2022 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: APPROVE PURCHASE OF LICENSE RENEWALS WITH THOMSON REUTERS FOR ACCESS TO THE CLEAR PRO GOVERNMENT LAW ENFORCEMENT INVESTIGATION PLUS DATABASE, FOR A TERM OF 36 MONTHS FROM OCTOBER 22, 2021 THROUGH OCTOBER 22, 2024, IN THE AMOUNT OF $58,789.68 ISSUE:
Approve the purchase of license renewals with Thomson Reuters for access to the CLEAR PRO Government Law Enforcement Investigation Plus Database for a term of 36 months, from October 22, 2021 through October 22, 2024 in the amount of $58,789.68.
RECOMMENDATIONS:
That the City Council:
Approve the purchase of license renewals with Thomson Reuters for access to the CLEAR PRO Government Law Enforcement Investigation Plus Database for a term of 36 months, from October 22, 2021 through October 22, 2024 in the amount of $58,789.68; and Authorize the City Manager, or designee, to execute all necessary documents for the purchase of license renewals with Thomson Reuters for access to the CLEAR PRO Government Law Enforcement Investigation Plus Database, including making minor and non-substantive changes.
BACKGROUND:
The Riverside Police Department (RPD) utilizes the CLEAR PRO Government Law Enforcement Investigation Plus (CLEAR) database to research persons of interest in criminal investigations. Access is exclusive to Law Enforcement agencies. CLEAR is tied to numerous law enforcement, private, and public databases that allow our investigators and crime analysts to locate individuals, identify assets, and find key connections using public and proprietary records. CLEAR offers a number of analytical tools that are essential to our investigations.
DISCUSSION:
RPD would like to continue utilizing the CLEAR PRO Government Law Enforcement Investigation Plus database to research persons of interest in criminal investigations in accordance with Purchasing Resolution No. 23256, Section 403, which states, “Competitive Procurement shall not be required for Information Technology software maintenance and license renewals; training; advertising; or professional recruitment services where the Manager is satisfied that the best price, terms and condition for the Procurement thereof have been negotiated.” The Purchasing Manager concurs that this purchase is in compliance with Purchasing Resolution No. 23256, Section 403.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 1 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – Access to the CLEAR PRO Government Law Enforcement Investigation Plus database allows the Police Department to research persons of interest in criminal investigations and to deploy resources into the community encouraging neighborhood engagement and building public trust.
Equity – The RPD provides public safety services to all residents in the City of Riverside. Access to the CLEAR PRO Government Law Enforcement Investigation Plus database helps in the achievement of this goal by ensuring that RPD employees can enhance community safety.
Fiscal Responsibility – The RPD is proposing this purchase in accordance with Purchasing Resolution No. 23256, Section 403, which states, “Competitive Procurement shall not be required for Information Technology software maintenance and license renewals; training; advertising; or professional recruitment services where the Manager is satisfied that the best price, terms and condition for the Procurement thereof have been negotiated.” Innovation – In order to meet the community’s changing needs and prepare for the future, RPD requires access to the CLEAR PRO Government Law Enforcement Investigation Plus database to allow investigators and crime analysts to locate individuals, identify assets, and find key connections using public and proprietary records.
Sustainability & Resiliency – The purpose of accessing the CLEAR PRO Government Law Enforcement Investigation Plus database is to ensure the Department has the ability to provide public safety services in the present and future, while adapting, and growing with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action is $58,789.68 for a term of October 22, 2021 through October 22, 2024. Sufficient funds for FY 2021/22 in the amount of approximately $12,680.16 are available in the General Fund, Police Support Services, Professional Services Account No. 3102000-421000.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Lea Deesing, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Thomson Reuters Order Form
THOMSON REUTERS CLEAR LICENSES ● Page 3