City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 4, 2022 FROM: COMMUNITY & ECONOMIC DEVELOPMENT WARD: 1
DEPARTMENT
SUBJECT: THIRD AMENDMENT TO JOINT USE AGREEMENT WITH RIVERSIDE UNIFIED SCHOOL DISTRICT TO EXTEND THE USE OF CITY-OWNED PROPERTY LOCATED AT 1077 N. ORANGE STREET, CURRENTLY KNOWN AS THE RIVERSIDE GOLF COURSE, THROUGH NOVEMBER 30, 2022, WITH ONE SIX-MONTH OPTION TO EXTEND ISSUE:
Approve the Third Amendment to Joint Use Agreement with Riverside Unified School District to extend the use of City-owned property located at 1077 N. Orange Street through November 30, 2022, with one six-month option to extend.
RECOMMENDATIONS:
That the City Council:
Approve the Third Amendment to Joint Use Agreement with Riverside Unified School District to extend the use of City-owned property located at 1077 N. Orange Street through November 30, 2022, with one six-month option to extend the agreement; and Authorize the City Manager, or his designee, to execute the Third Amendment to Joint Use Agreement with Riverside Unified School District and the six-month option to extend, if necessary, including making minor and non-substantive changes.
BACKGROUND:
The Parks, Recreation and Community Services Department in conjunction with Riverside Public Utilities and the Community & Economic Development Department, negotiated the use of the former Riverside Golf Course with Riverside Unified School District (RUSD) serving as the lead agency.
On September 10, 2014, City Council approved a three-year Joint Use Agreement with RUSD to share the former Riverside Golf course site. The Joint Use Agreement provides RUSD with access to the site for coordinating cross country sports activities to be hosted at the site. The agreement details the property's use and maintenance, and there is no compensation to the City associated with the agreement. Either party can terminate the agreement by providing a 90-day prior written notice to the other party.
On June 15, 2017, City Council approved a First Amendment to the Joint Use Agreement extending the term for two years, which expired on December 1, 2019. The amendment modified no other conditions except for the insertion of a grid emphasizing the roles and responsibilities of the parties to the agreement as it relates to maintaining the property.
On December 4, 2020, City Council approved a Second Amendment to the Joint Use Agreement extending the term for two additional years, which expired on November 30, 2021. No other conditions were altered by the amendment except added terms regarding maintenance responsibilities, which is included in the insertion of the grid below summarizing the roles and responsibilities of the parties.
DISCUSSION:
The proposed Third Amendment to the Joint Use Agreement (Attachment) provides Riverside Unified School District (RUSD), acting as the lead organizing agency, to continue access to the Riverside Golf Course site for one year until November 30, 2022. The agreement provides one six-month option to extend the agreement until May 30, 2023. Either party can terminate the agreement by providing a 90-day prior written notice to the other party.
The Joint Use Agreement provides RUSD access to the Riverside Golf Course to host local, regional, and state cross country meets. These cross country meets attract thousands of visitors to the City of Riverside. It is a productive use of space that would otherwise remain underutilized until such time as the site is redeveloped. The agreement between the City of Riverside and RUSD is mutually beneficial as RUSD has used the property and both parties participate in the maintenance of the land. The chart below highlights the roles and responsibilities of both agencies.
MAINTENANCE RESPONSIBILITIES FORMER RIVERSIDE GOLF COURSE
JOINT USE AGREEMENT
.
TASK.
RESPONSIBLE PARTY
ROUTINE MOWING (ENTIRE SITE)
CITY OF RIVERSIDE
TREE TRIMMING (ENTIRE SITE)
CITY OF RIVERSIDE
REPAIR/MAINTENANCE OF CITY-OWNED EQUIPMENT LOCATED AT SITE
CITY OF RIVERSIDE
JANITORIAL SERVICES/PORTABLE
RESTROOMS - FOR CROSS COUNTRY EVENTS ONLY
DISTRICT
TRASH REMOVAL - FOR CROSS COUNTRY EVENTS ONLY
DISTRICT
ALL UPKEEP AND IMPROVEMENTS NECESSARY FOR DISTRICT USE (E.G., WEED ABATEMENT; DUST CONTROL; WATERING) - FOR CROSS COUNTRY
EVENTS ONLY
DISTRICT
The Public Utilities General Manager and Parks, Recreation and Community Services Director concur with the recommendations in the staff report.
STRATEGIC PLAN ALIGNMENT:
This item contributes to the Envision Riverside 2025 city Council Strategic Priority 1 - Arts, Culture and Recreation and Goal 1.5 – support programs and amenities to further develop literacy, health, and education of children, youth, and seniors throughout the community.
The item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – by amending the joint use agreement with Riverside Unified School District for the use of the Riverside Golf course, Riverside shows transparency and a commitment to inclusive community engagement. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in the greater public good.
Equity – by amending the joint use agreement with Riverside Unified School District for the use of the Riverside Golf Course, Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress.
Fiscal Responsibility – by amending the joint use agreement with Riverside Unified School District for the use of the Riverside Golf course, Riverside ensures responsible management of the City’s financial resources which provides quality public services for all.
Innovation – by amending the joint use agreement with Riverside Unified School District for the use of the Riverside Golf course, Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – by amending the joint use agreement with Riverside Unified School District for use of the Riverside Golf course, Riverside shows commitment to meeting the needs of the present without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike.
FISCAL IMPACT:
The fiscal impact of this recommendation is estimated to be $68,250 for the next 18 months.
Sufficient funds to cover this amount are budgeted and available and will be split among the accounts listed below:
General Fund
Parks & Recreation Program-Parks
Neighborhood Maintenance
5215000-421204
Tree Maintenance
5215000-421205
Water
5215000-422500
Maint/Repair of Buildings & Improv
5215000-424130
Prepared by: David Welch, Community & Economic Development Director Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Rafael Guzman, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Third Amendment to Joint Use Agreement with RUSD Third Amendment to Joint Use Agreement for RUSD ● Page 2