Inclusiveness, Community Engagement, and Governmental Processes Committee
January 5, 2022

Description Responsible Department Title of Point of Contact Timing HR Onboarding Human Resources Department Human Resources Director Prior to Start Name Plates/Office Signs/Parking Spots General Services Department Executive Assistant CMO Prior to Start IT Onboarding (Training, MAC Form, FAQs, TUSP) Innovation & Technology Department Chief Innovation Officer Prior to Start Head Shots City Manager's Office: Communications Division Marketing Officer Prior to Start Website Updates City Manager's Office: Communications Division Marketing Officer Prior to Start Meeting Day Logistics - Dais equipment (Mock Council/Commitee Meeting) City Manager's Office: Communications Division Communications Supervisor Prior to Start Minimum Level of Expectations/Role of CM/ACM/DCM City Manager's Office City Manager Within First 2 Weeks Virtual Meeting Etiquette/Meeting Background Convention City Manager's Office: Communications Division Marketing Officer Within First 2 Weeks Meetings with Elected Officials City Council Executive Assistant CMO Within First 2 Weeks Three Charter Officers Meeting City Council Executive Assistant CMO Within First 2 Weeks Business Cards, Name Badges, Branding Guidelines City Manager's Office: Communications Division Executive Assistant CMO Within First 2 Weeks Key Direction Setting Meetings City Manager's Office City Manager Within First Month Department Overview Meetings City Manager's Office Executive Assistant CMO Within First Month Review Current City Adopted Legislative Platform City Manager's Office Deputy City Manager Within First Month Continuity of Government (COG) Form City Clerk's Office City Clerk Within First 2 Weeks Form 700 City Clerk's Office City Clerk Within First 2 Weeks Organizational Chart Overview/Who to Contact City Manager's Office City Manager Within First 2 Weeks Travel and Meeting Expense Policy/P-Card Finance Department Chief Financial Officer Within First Month Council Assistant Orientation (Scheduling meetings and travel, ordering supplies including cell phones, preparing staff reports and presentations for respective council members, 311 incident tracking, etc.) City Manager's Office City Manager Principal Analyst Within First Month Description Responsible Department Title of Point of Contact Timing Cybersecurity Training Innovation & Technology Department Chief Innovation Officer Within First Two Weeks Sexual Harassment Training Human Resources Department Human Resources Director Within First Month ICS Training Fire: Emergency Operations Center EOC Manager Within First Two Months Brown Act Training, Roberts Rules of Order City Clerk's Office City Clerk Within First Two Weeks Form 700 Training City Clerk's Office City Clerk Within First Two Weeks Bargaining Group/Labor Negotiations Training Human Resources Department Human Resources Director Within First Two Months Development Process Training Community and Economic Development Department CEDD Director/City Planner Within First Two Months Expectations of Confidentiality (Closed Sessions, Client/Attorney Privilege, etc) City Attorney's Office City Attorney Within First 2 Weeks Crisis Communication Training Public Information Officer Public Information Officer Within First Two Months Safety and Security Training Human Resources Department Human Resources Director Within First Month Fiduciary Responsibility Training Finance Department Chief Financial Officer Within First Month Citywide Communication Protocol Training & Who To Call Phones Lists (RPD & Pocket Guide) City Manager's Office Assistant City Manager Within First Two Weeks Sunshine Ordinance Training/Guidance City Clerk's Office City Clerk Within First Two Weeks Diversity Training Human Resources Department Human Resources Director Within First Three Months Building Access and Facility Reservations General Services Administrative Assistant Within First Two Months P-Card Training (if applicable) Finance Department Administrative Assistant Within First Two Weeks Administrative Manual Review City Manager's Office Principal Analyst Within First Two Months Overview of City Website and Intranet Office of Communications PIO & Marketing Officer Within First Month Elected Official Orientation Process
Elected Official Required Training
Description Responsible Department Title of Point of Contact Timing Defensive Driving Human Resources Department Human Resources Director As Soon As Possible Situational Awareness Training Police Department Deputy Police Chief As Soon As Possible Active Shooter Training/Security and Safety in the Council Chambers, 7th Floor, and City Hall Police Department Deputy Police Chief As Soon As Possible Moving From Member of the Public to an Elected Official City Manager's Office City Manager As Soon As Possible Council Agenda Item Referral Process and Staff Questions Ahead of Council Meetings City Manager's Office City Manager As Soon As Possible How to Handle Press Inquiries/Public Interviews Public Information Officer Public Information Officer As Soon As Possible Elected Official Responsibilities Relating to EOC and Related Activations Fire: Emergency Operations Center EOC Manager As Soon As Possible Social Media Do's/Don'ts Review including Brown Act Implications City Manager's Office: Communication Division Marketing Officer As Soon As Possible Ethics Training - Policies and Best Practices City Attorney's Office City Attorney As Soon As Possible League of California Cities New Mayors & Council Member Academy City Manager's Office Executive Assistant As Soon As Possible Strategic Planning Process & Overview City Manager's Office Principal Analyst As Soon As Possible Administrative Manual City Web Site
Employee Handbook Engage Riverside Web Site
Safety Manual Economic Development Web Site
Marketing Brand & Style Guide Charter & Municipal Code
City Directory Online City Org Chart
Employee Online Primary Social Media Facebook
Employee MOUs Tour of 7th Floor
Elected Official Recommended Training
Other Resources to Provide:
500' Property Interest Mapping
Authorization to accept service of process
AB 1234
Car allowance and garage parking/access
Charter Review Committee Status
Redistricting
Emergency/disaster Standby Officers