City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 18, 2022 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 7878 FOR GRANT FUNDED Purchase of bottle and can recycling containerS, TO COMPUMERIC ENGINEERING INC, 1390 S MILLIKEN AVE, ONTARIO CA 91761 IN the amount OF $ $93,715.31, for placement throughout the City of Riverside parks ISSUE:
Award Bid No.7878 for grant funded purchase of bottle and can recycling containers to Compumeric Engineering Inc,1390 S Milliken Ave, Ontario, CA 91761 in the amount of $93,715.31, for placement throughout the City of Riverside parks.
RECOMMENDATIONS:
That the City Council:
1. Award Bid No. 7878 for grant funded purchase of bottle and can recycling containers, for placement throughout the City of Riverside Parks, to Compumeric Engineering Inc, 1390 S Milliken Ave, Ontario CA 91761 in the amount of $93,715.31 and;
2. Authorize the City Manager, or his designee, to approve, execute agreement/grant funding purchasing documents, including making minor and non-substantive changes.
BACKGROUND:
The California Beverage Container Recycling and Litter Reduction Act administered by the Department of Resources and Recycling Recovery (CalRecycle) is distributing $1.5 million, in fiscal year 2020/2021 and fiscal year 2021/2022, for each grant cycle. The funds are eligible to cities and counties specifically for beverage container recycling and litter clean-up activities. The goal of CalRecycles beverage container recycling program is to reach and maintain an 80% recycling rate for all California Refund Value (CRV) beverage containers – aluminum, glass, plastic, and bi-metal. Resolution 23664 was approved on December 15, 2020, by City Council for execution of all necessary applications, contracts, payment requests, agreements, and amendments in the process of applying for and securing funds under the grant.
Many people are unaware of the growing impact recycling has on the economic health of our region. The City of Riverside Goal is to maintain environmental sustainability by raising personal and public awareness of environmental issues, including the benefit of reducing, re-using, and recycling of materials (bottles and cans) that would otherwise be sent to the landfill.
On March 23, 2021, the City of Riverside was awarded $250,000 in Fiscal Year 2020/21, which may be used over a two-year period. On behalf of the City of Riverside, the Public Works Director, in mutual consideration of the promises made herein, agree to comply with the provisions of this grant agreement and accepted the grant fund. The funds received will be used as follows to target and develop programs to meet the goal of increased recycling:
1. Personnel: $10,000
- Grant administration.
2. Equipment: $220,000
- Purchase bottle and can recycling bins, to be placed throughout the community in city parks.
3. Education/Marketing: $20,000
-Increasing public education within the community and citywide departments to promote beverage container recycling.
DISCUSSION:
On November 15, 2021, Bid No 7878 for Grant Funded Beverage Containers was posted on the City’s bidding website to procure beverage container recycling containers that are sturdy, tamper-proof, and prefer a recycling container capable of providing weight measurements. With 48 parks within the City of Riverside, the focus on recycling bin placement will be on high traffic parks. These parks have community events, soccer games, baseball games, and other community activities held on a weekly basis.
On November 30, 2021, two bids were received for products that met the stated requirements. Compumeric Engineering, Inc. provided the lowest responsive bid based on per unit pricing. The base bid was for 50 units with additive units in varying quantities for a total of 100 potential units. At this time the Public Works Department would like to move forward in awarding the base bid of 50 units for $56,950 as well as an additional 25 units from the additive items for an additional $29,225 plus sales tax of 8.75% for a total awarded value of $93,715.31.
Bidder
City Location
Bid Items
Amount
Compumeric Engineering Inc
Ontario, CA
Base Bid Item
$56,950
Additive Item #1
$29,225
Busch Systems International Inc.
Barrie, Ontario, Canada
Base Bid Item
$76,973
Additive Item #1
$42,887
The Parks Director concurs with the purchase and placement of these recycling bins at various Parks.
The Purchasing Manager concurs that the recommendation to award complies with Purchasing Resolution No. 23812.
STRATEGIC PLAN ALIGNMENT:
The California Beverage Container Recycling and Litter Reduction aligns with Strategic Priority 4 – Environmental Stewardship and specifically, goal 4.4, which is to implement measures and educate the community to responsibly manage goods, products, and services throughout their lifecycle to achieve waste reduction outcomes.
The project aligns with each of the Cross-Cutting Threads as follows:
Community Trust – In addition to assessing inventory levels and general adherence to grant criteria, City Staff will use data from resident service requests to assist in the prioritization of grant components.
2. Equity – The Riverside Public Works-Solid Waste Division will work to engage difficult to reach populations by collaborating with community groups.
3. Fiscal Responsibility – By securing grant funds the City is able to expand its capabilities and services while serving as a good steward of local funds.
4. Innovation – This project is neutral towards this cross-cutting thread.
5. Sustainability & Resiliency – Execution of this grant will help to reduce energy used and improve air quality.
FISCAL IMPACT:
The total fiscal impact of this action is $93,715.31. The funds are available in the Grants and Restricted Programs Fund, Beverage Container Recycling RBC32 account number 9343000-440210. There are no matching funds required of the City.
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
1. Bid award recommendation
2. Beverage & Container Recycling Grant Approval
2. Grant Resolution # 23664
Award Bid No. 7878 Beverage and Container Recycling Grant RBC 32 ● Page 2