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City Council
January 25, 2022
THULE ENERGY STORAGE TO PROVIDE
COOLDATA PLATFORM, PREVENTATIVE
MAINTENANCE AND BREAK-FIX SERVICES
Public Utilities Department
RiversideCA.gov
2 1. Goods and Services Contract
with Ice Energy approved by:
a) Board on January 23, 2015
b) Council on March 3, 2015
2. Contract Structure
a) Establish Peak-Load Reduction Pilot
Program using Ice Bear technology
b) 5-Year Term
c) 5 MW capacity by end of Term
d) Remote monitoring and
maintenance
BACKGROUND
Ice Bear
Units
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3 ICE BEAR FUNCTIONALITY
During off-peak hours (night), Ice
Bear makes ice in an insulated
tank and stores it until dispatched
During peak hours, when
dispatched, Ice Bear turns off the
HVAC compressor and provides
ice cold refrigerant to the AC unit
Once all the ice is melted, Ice
charge mode activates during
off-peak hours to restart the cycle
RiversideCA.gov
4 ICE BEARS COMMISSIONED
1. Ice Bear units
installed: 111
2. # of locations: 46
3. Installed capacity:
3.12 MW
4. City owns all Ice
Bear units
Under Ice Energy
Contract:
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5 BENEFITS OF ICE BEAR PROGRAM
Regular
maintenance
on Ice Bears
will extend
their operating
lives
Reduction of electricity peak demand and
associated energy consumption
Relief to RPU’s distribution peak system
loading
Improved energy efficiency for customers
Savings on customers’ electricity bills
RiversideCA.gov
6 1. Ice Energy filed bankruptcy in December
2019.
a) Ended the contract with the City to complete
and perform services.
2. Thule Energy Storage acquired all Ice
Energy assets and intellectual property.
3. Thule offered to provide maintenance
services for the Ice Bear units in the City.
4. Staff and Thule engaged in negotiations to
develop a Services Agreement.
THULE ENERGY STORAGE
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7 SERVICES AGREEMENT – KEY TERMS
Scope of
Services:
CoolData Platform, Preventative Maintenance Services, and Break-Fix Services *Break-fix will be at City's discretion on only within approved budget Pricing: 1. CoolData Platform & Preventative Maintenance: $49,950 per year* *Proof of completion of work before any invoice is paid.
2. Break-Fix Services (Authorized by the City):
a. Charged at $270 per site visit for up to first two hours of labor, plus any material costs for Standard Part replacements
b. Any additional Break-Fix services charged at $180 per hour per technician, plus any material costs for Standard Part replacements c. Any Non-Standard Part replacements, including labor, will be charged as detailed in Exhibit “B” of the Agreement
Term: 5-year Term and the City has the right to terminate at any time upon 30-days notice to Contractor
RiversideCA.gov
8 FISCAL COST BREAKDOWN
Services First Year Cost Total Cost:
5 Year Term
CoolData and Preventative
Maintenance Expense $49,950 $249,750
Break-Fix Services Budget* $87,000 $455,853
Total $136,950 $705,603
*Note: The amounts shown are available budget for Break-Fix Services, not actual expenditures.
Authorization of any Break-Fix Services will be at the sole discretion of the City. 7 8
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9 COOLDATA AND PREVENTATIVE MAINTENANCE
CoolData Platform
• Created specifically for
the Ice Bears
• Remotely monitor and
troubleshoot
• Provide detailed remote
diagnostic services
Preventative
Maintenance
• 14-step process designed
for Ice Bears
• Performed by licensed
and certified technicians
• Maximize operating life of
Ice Bears
RiversideCA.gov
10 1. Negotiated 30% price discount compared to similar contracts by other Municipalities
2. Prevent Ice Bear equipment failure and costly repairs
3. Proactive remote monitorin g to report and address
equipment issues in a timely manner
4. Standby Break-Fix service allowing timely repairs on reported issues
5. Preserving the value of City’s investments and continuing to provide benefits to participating customers
SERVICES AGREEMENT BENEFITS
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11 Strategic Priority No. 2 Community Well-Being
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
Community Trust
Equity
Fiscal Responsibility
Innovation
Sustainability &
Resiliency
Goal No. 2.6 - Strengthen community preparedness for emergencies and disruptive events to ensure effective response and recovery.
RiversideCA.gov
12 That the City Council:
1. Approve the Services Agreement between Thule Energy
Storage and the City of Riverside to provide CoolData
Platform and Preventative Maintenance Services and as-
needed Break-fix repair services for a five-year term in the total amount of $705,603; and
2. Authorize the City Manager, or designee, to execute the Agreement and any documents necessary to administer the Agreement, including making minor and non-substantive
changes.
RECOMMENDATIONS
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