City Council Memorandum
TO:
HONORABLE MAYOR AND CITY COUNCIL
DATE: JANUARY 25, 2022
FROM:
PUBLIC WORKS DEPARTMENT
WARD: ALL
SUBJECT: AWARD BID NO. 7800 FOR THE CONSTRUCTION OF CITY-WIDE SEWER MANHOLE REPAIR TO TORRES SANITATION SYSTEMS CONSTRUCTION OF SOUTH GATE, CALIFORNIA, IN THE AMOUNT OF $182,000 ISSUE:
Award Bid No. 7800 for City-wide Sewer Manhole Repair to Torres Sanitation Systems Construction of Southgate, California, in the amount of $182,000.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid. No. 7800 for City-wide Sewer Manhole Repair to Torres Sanitation Systems Construction of Southgate, California, in the amount of $182,000; and
Authorize the City Manager, or his designee, to execute the construction contract with Torres Sanitation Systems Construction, including making minor non-substantial changes.
BACKGROUND:
This project will adjust 27 sewer manholes to grade, construct five (5) new manholes, and remove and replace three (3) existing manholes with broken rings and covers at various locations throughout the City.
DISCUSSION:
On October 22, 2021, Bid No. 7800 for City-wide Sewer Manhole Repair (Project) was posted on PlanetBids to adjust 27 sewer manholes to grade, construct 5 new manholes, and remove and replace existing 3 manhole broken rings and covers at various locations throughout the City (Attachment 1).
On November 15, 2021, four bids were received for the construction of the Project (Attachment 1). The lowest responsive bid was from Torres Sanitation Systems Construction in the amount of 182,000.00, which is 14.55% below the Engineer’s Estimate.
Contractors
City Location
Bid Amount
Rank
Torres Sanitation Systems Construction
South Gate, CA
$182,000
1 C.P. Construction Co., Inc.
Ontario, CA
$209,650
2 IE General Engineering Inc.
Beaumont, CA
$219,000
3 Hemet Manufacturing Company, Inc.
dba Genesis Construction
Hemet, CA
$250,480
4 Engineer’s Estimate
$213,000
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23812.
STRATEGIC PLAN ALIGNMENT:
This project supports Strategic Priority No. 6 – Infrastructure, Mobility and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting threads as follows:
Community Trust – This Project will locate and repair broken manholes, as well as construct new manholes to afford City’s maintenance crew access to the subterranean sewer mains. Sewer pipes need to be cleaned, inspected, and maintain in a timely manner to provide uninterrupted sanitary sewer services to the businesses and residents of the City.
Equity – This Project identifies and corrects sewer manhole deficiencies in all Wards within the entire City.
Fiscal Responsibility – This Project was publicly bid and a construction contract will be awarded to the lowest responsive and responsible bidder.
Innovation – This project utilizes composite manhole covers, which are lighter, air-tight, and environmental friendlier compare to conventional cast iron lids to prevent infiltration of surface water from getting into the sewer system, as well as preventing sewer odor from escaping into the air.
Sustainability & Resiliency – This Project utilizes composite manhole lids, together with precast concrete manhole shafts, and concrete manhole bases, which are considered the most reliable and sustainable in the industry for these applications.
FISCAL IMPACT:
The total fiscal impact of this recommendation is $182,000. Sufficient funds are budgeted and available in the Sewer Fund, Priority Pipe/Manhole Project expenditure account number 9911523-440301.
Prepared by: Gilbert Hernandez, Public Works Director Certified as to availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Award Bid 7800 ● Page 2