City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 1, 2022 FROM: PARKS, RECREATION AND COMMUNITY WARD: 2
SERVICES DEPARTMENT
SUBJECT: SECOND AMENDMENT TO THE LEASE AGREEMENT WITH RIVERSIDE UNIFIED SCHOOL DISTRICT AT THE CHILDREN’S HEALTH, EDUCATION, ENRICHMENT AND RESOURCE CENTER AT BOBBY BONDS PARK FOR THE FAMILY RESOURCE CENTER, EXTENDING THE LEASE TROUGH SEPTEMBER 30, 2021, FOR A MONTHLY LEASE AMOUNT OF $768.94 ISSUE:
Approve the Second Amendment to the Lease Agreement with Riverside Unified School District which extends the lease to September 30, 2021, for 1,073 square feet of space at the Children’s Health, Education, Enrichment Center at Bobby Bonds Park, generating $768.94 monthly.
RECOMMENDATIONS:
That the City Council:
Approve the Second Amendment to the Lease Agreement with Riverside Unified School District at the Children’s Health, Education, Enrichment and Resource Center at Bobby Bonds Park; and Authorize the City Manager, or his designee, to execute the Second Amendment to the Lease Agreement with Riverside Unified School District, including making minor and non-substantive changes.
BACKGROUND:
On January 14, 2020, City Council approved a Lease Agreement with Riverside Unified School District (RUSD) for 1,073 square feet of space at the Children’s Health, Education, Enrichment and Resource (C.H.E.E.R.) Center at Bobby Bonds Park, including a monthly rent of $697.45 through June 30, 2020, with the option to extend for three additional one-year terms.
On July 1, 2020, the RUSD Family Resource Center requested an amendment to the Agreement to extend their lease at the C.H.E.E.R. Center. The rent for this amendment increased by 5% as stipulated per the original agreement, making the total rent of $768.94 monthly, and extended the agreement.
On October 1, 2021, RUSD was moved to room 101 at Cesar Chavez Community Center, to accommodate the Parks and Neighborhood Specialists Program to occupy the C.H.E.E.R. Center. After the move it was determined the Parks and Neighborhood Specialist Program would not occupy the location after all, but the C.H.E.E.R. Center would be no longer available due to the construction of a new library.
DISCUSSION:
RUSD’s Family Resource Center satellite office serves as a one-stop place where parents can gather, create connections with peers and community, and receive a variety of education and family support services. This includes parenting classes, support groups, community resources and referrals, family literacy, and assistance with the RUSD Parent Portal and the free and Reduced Lunch Program applications.
This agreement was delayed due negotiating and coordinating the move from the C.H.E.E.R. Center to the Cesar Chavez Community Center to accommodate the Parks and Neighborhood Specialists Program anticipated occupancy of the C.H.E.E.R Center. At the time of the renewal of this amendment the Department became aware of the possibility of the Parks and Neighborhood Specialist Program utilizing the space. The Director of Parks, Recreation and Community Services did not want to enter into the amended agreement until negotiations were final, and a new location and time frame for the move were selected for RUSD. Once the location was selected the previous agreement had expired, but an agreement was still required to cover the time frame RUSD occupied the C.H.E.E.R. Center. Following RUSD’s move, it was later determined that the Parks and Neighborhood Specialist Program would not occupy the location after all, and the C.H.E.E.R. Center would no longer be available due to construction of a new library.
As a result of negotiations, and per the recommendation of the City Attorney’s Office, this amended agreement should be retroactive from July 1, 2021, and terminate on September 30, 2021 to cover RUSD’s occupancy of the C.H.E.E.R. building during that timeframe. RUSD, as of October 1, 2021, now occupies room 101 at the Cesar Chavez Community Center.
STRATEGIC PLAN ALIGNMENT:
Lease agreements with non-profits contribute to both Strategic Priory 1 – Arts, Culture and Recreation and Strategic Prior 2 – Community Well-Being and supports goals 1.1 and 2.5 which expand community partnership opportunities that promote lifelong learning and literacy programs.
The item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – RUSD’S Resource Center connects the community to social and educational programs.
Equity – The Cesar Chavez Community Center location allows RUSD’s social and educational programming to be accessible to an undeserved community.
Fiscal Responsibility – Lease agreements generate rental income for the City assisting in offsetting costs for facility maintenance and lease administration.
Innovation – Lease agreement with non-profits assist the City in providing social services to address the community’s needs.
Sustainability & Resiliency – Non-profits continue to ensure the needs of the community are met. By partnering with non-profits through lease agreements the City of Riverside ensures social service needs will continue to be met and accessible to the community.
FISCAL IMPACT:
The total fiscal impact of this action is $2,306.82. The monthly revenue will be deposited into the General Fund, Land and Building Rental Revenue Account No. 5205000-373100.
Prepared by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Lease Amendment
Lease Agreement RUSD ● page 2