City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 8, 2022 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z - PURCHASE OF THIRTY ADDITIONAL WATCHGUARD IN-VEHICLE VIDEO SYSTEMS FROM WATCHGUARD VIDEO, INC. INCLUDING MISCELLANEOUS ACCESSORIES, SOFTWARE, LICENSING, AND WARRANTY IN THE AMOUNT OF $182,955 ISSUE:
Authorize a purchase order for the purchase of 30 WatchGuard in-vehicle video from WatchGuard Video, Inc. including miscellaneous accessories, software, licensing, and warranty in the amount of $182,955.
RECOMMENDATIONS:
That the City Council:
Authorize a purchase order for the purchase of 30 WatchGuard in-vehicle video systems from WatchGuard Video, Inc. including miscellaneous accessories, software, licensing, and warranty in the total amount of $182,955; and Authorize the City Manager, or designee, to execute all documents necessary to issue the purchase order.
BACKGROUND:
On September 15, 2020, the City Council approved a Professional Consultant Services Agreement (Technology Agreement) with WatchGuard Video, Inc. for the installation and configuration of the WatchGuard Video Systems which included 200 WatchGuard body worn cameras (BWC), 100 WatchGuard in-vehicle video systems, and miscellaneous accessories, including software, licensing and a five-year warranty from WatchGuard Video, Inc. in the amount of $1,367,743.31.
On April 6, 2021, the City Council authorized a purchase order for the purchase of 105 additional WatchGuard body worn cameras from WatchGuard Video, Inc. including miscellaneous accessories, software, licensing, installation, and warranty in the total amount of $178,977.30 and approve a supplemental appropriation of asset forfeiture funds in the same amount.
On October 5, 2021 the City Council authorized a purchase order for the purchase of 30 additional WatchGuard in-vehicle video systems and 10 additional WatchGuard body worn cameras from WatchGuard Video, Inc. including miscellaneous accessories, software, licensing, and warranty in the total amount of $216,830.63 and authorized the City Manager, or his designee, to execute all documents necessary to issue the purchase order
DISCUSSION
RPD has 409 budgeted sworn personnel within the Department. The department has purchased a total of 315 WatchGuard BWCs and 130 WatchGuard in-vehicle video systems, including software, licensing and a five-year warranty from WatchGuard Video, Inc. The proposed purchase will provide WatchGuard in-vehicle video systems for an additional 30 new police vehicles, recently ordered for the Police Department and funded by Measure Z, with the main purpose of equipping all police vehicles with an in-vehicle video system.
The WatchGuard purchase includes 30 standard DVR with HD panoramic front camera, cabin cameras, 30 In-car Radio Base Bundles, 30 Configured Wireless Kits, annual device license and support, and five-year warranty for a one-time purchase amount of $182,955. This is a one-time purchase and will not affect the existing agreement with WatchGuard Video, Inc.
It is necessary to purchase the WatchGuard in-vehicle video systems, BWCs and miscellaneous accessories in order for the new devices to be compatible with the WatchGuard BWCs and WatchGuard in-vehicle video systems previously purchased. Purchasing Resolution 23812, Section 602(q) states that for the Acquisition of Goods, “Competitive procurement through the Informal Procurement and Formal Procurement process shall not be required…When the procurement is for the renewal of maintenance, license(s), support, or a similar need for existing technology systems, including hardware, and the items procured are from the owner/developer of the software/hardware or from a sole source provider, and the Manager is satisfied that the best price, terms and conditions have been negotiated.” The Purchasing Services Manager Concurs that this purchase is in accordance with Purchasing Resolution 23812, Sections 602(q).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of in-vehicle video systems by the Police Department improves transparency between the RPD and the community. The goal of the department is for all police vehicles and police personnel to be equipped with an in-vehicle video system and BWCs.
Equity – The Police Department provides public safety services to all residents in the City of Riverside. The use of in-vehicle video systems and BWCs ensure equal and efficient distribution of department resources.
Fiscal Responsibility – The RPD is proposing this purchase in accordance with Purchasing Resolution 23812, Section 602(q) and is satisfied that the best price, terms and conditions have been negotiated. Additionally, the purchase will be funded through Measure Z.
Innovation – The Riverside Police Department previously utilized the Coban in-vehicle video systems until summer of 2020. Due to an increasing amount of lost video data and outdated software technology, the Department decided to collaborate with WatchGuard Video, Inc. These improvements were made in order to meet the community’s changing needs and prepare for the future.
Sustainability & Resiliency – The proposed in-vehicle video systems are Measure Z funded and have the capacity to meet the present and future needs of the RPD and ensure the Departments capacity to preserve, adapt and grow with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action is $182,955. Sufficient funds are budgeted and available in the Measure Z Fund, Police Field Operations, Vehicle Replacement Account 8001201-450057. The proposed purchases are required for the New Police Vehicles purchased with Measure Z funding prior to use by the Department.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Lea Deesing, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: WatchGuard Quote
Additional WatchGuard In-Vehicle Video Systems • Page 2