City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 15, 2022 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z – ACQUISITION OF TEN MOTOROLA ENHANCED APX 6500 7/800 MHZ MOBILE IN-CAR RADIOS, RADIO ACCESSORIES, AND THREE-YEAR SERVICE WARRANTY FROM MOTOROLA SOLUTIONS, INC. OF SAN DIEGO, CALIFORNIA IN THE AMOUNT OF $71,235.17 ISSUE:
Approve the acquisition of ten Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions, of San Diego, California, in the amount of $71,235.17.
RECOMMENDATION:
That the City Council approve the acquisition of ten Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions, of San Diego, California, in the amount of $71,235.17.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016 ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On May 16, 2017, the City Council approved the Measure Z Spending Plan. As part of the Measure Z Spending Plan, the City Council approved funding for a Police Vehicle Replacement and Maintenance Plan in the amount of approximately $2.2 million per year.
On April 17, 2018, the City Council approved the purchase of 25 Motorola APX 6500 Mobile radios from Motorola Solutions of San Diego, California, in the amount of $149,367.31, for the 25 new Ford Police Interceptor SUV Pursuit Vehicles purchased in 2017.
On March 12, 2019, the City Council approved the purchase of twenty Motorola APX 6500 mobile Radios from Motorola Solutions of San Diego, California, in the amount of $117,525.04 for the 20 new Ford Police Interceptor SUV Pursuit Vehicles purchased in 2018 On October 19, 2021, the City Council approved the purchase of 20 Motorola APX 6000 700/800 model 3.5 portable radios, five Motorola Enhanced APX 6500 7/800 MHZ Mobile in car radios, radio accessories and three-year service warranty from Motorola Solutions, of San Diego, California, in the amount of $161,509.03 for the new Parks and Neighborhood Specialist Team.
On October 5, 2021, the City Council waived the formal procurement process per section 602(m) of Purchasing Resolution 23256 and authorize the purchase of new and used vehicles for the Police Department in an amount estimated at $65,000 per vehicle for a total not to exceed amount of $1,300,000, subject to the availability of budgeted funds, with various vendors ending June 30, 2022. These funds were used to purchase 30 additional new Ford Police Interceptor SUV Pursuit Vehicles, among other vehicles.
DISCUSSION:
To ensure effective operations, police vehicles should be equipped with a Motorola APX 6500 mobile radio prior to use. The Motorola APX 6500 mobile radios allow the Riverside Police Department to communicate with its officers, as well as interoperability with other local Departments when needed. The innovative safety features available in the Motorola APX 6500 mobile radios, such as GPS location tracking, intelligent lighting and one-touch controls, will help to keep first responders safe.
Due to the purchase of the 30 new Ford Police Interceptor SUV Pursuit Vehicles, the Police Department evaluated the radio inventory and determined that there were a sufficient number of radios on hand to equip at least 20 of the new vehicles. Therefore, the Department would like to purchase 10 additional Motorola APX 6500 mobile radios, to equip the remaining new vehicles with radios from Motorola Solutions to ensure uniformity. The request to purchase additional radios is in accordance with Purchasing Resolution No. 23812, Section 602(q), which states that for the Acquisition of Goods, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required… When the Procurement is for the renewal of maintenance, license(s), support, or a similar need for existing technology systems, including hardware, and the items procured are from the owner/developer of the software/hardware or from a sole source provider, and the Manager is satisfied that the best price, terms and conditions have been negotiated.” The Purchasing Manager concurs that this purchase is compliant with the Purchasing Resolution No. 23812, Section 602(q).
The Innovation and Technology Department also concurs with this purchase.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of Motorola radios, described herein, by the Police Department improves communication and allows Police Department employees to better serve the community increasing public trust.
Equity – The Riverside Police Department provides public safety services to all residents in the City of Riverside. The use of the Motorola radios assists in the achievement of this goal by ensuring that department employees can communicate effectively.
Fiscal Responsibility – The procurement of in car and portable radios is in accordance with Purchasing Resolution 23812, Section 602(q) which outlines procurement processes as it relates to cooperative purchasing opportunities. Measure Z funding will be used for this purchase.
Innovation – In order to meet the community’s changing needs and prepare for the future, the Riverside Police Department equips all field personnel and vehicles with current Motorola radio technology.
Sustainability & Resiliency – The proposed radio purchase from Motorola has the capacity to meet the present and future needs of the Riverside Police Department and ensures the Department is provided the capacity to preserve, adapt and grow with the needs of the community. Additionally, Measure Z funding will be used for this purchase.
FISCAL IMPACT:
The total fiscal impact of this action is $71,235.17. Funds are budgeted and available in Measure Z Fund, Police Special Operations, Vehicle Replacement Account No. 8001201-450057.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Lea Deesing, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Quote for 10 Motorola Enhanced APX 6500 7/800 MHZ Mobile in car radios Motorola Enhanced APX 6500 7/800 MHZ Mobile in car radios – Page 2