City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 5, 2022 FROM: PARKS, RECREATION AND COMMUNITY WARD: 1
SERVICES DEPARTMENT
SUBJECT: MEASURE Z - AWARD BID NO. 7899 TO TIDAL MARINE CONSTRUCTION, INC., FOR weiR DAM REPAIRS AT FAIRMOUNT PARK IN THE AMOUNT OF $113,297; AND AUTHORIZE A 10% CHANGE ORDER AUTHORITY UP TO $11,329.70 ISSUE:
Award Bid No. 7899 to Tidal Marine Construction, Inc., for Sluice Gate Replacement and Weir Dam Repairs at Fairmount Park in the amount of $113,297; and authorize a 10% change order authority up to $11,329.70.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7899 to Tidal Marine Construction, Inc. of Antioch, California, in the amount of $113,297 for the Sluice Gate Replacement and Weir Dam Repairs at Fairmount Park; Authorize 10% change order authority in an amount up to $11,329.70 for project changes including, but not limited to, unforeseen conditions or necessary design changes, for a total contract amount of $124,626.70; and Authorize the City Manager, or his designee, to execute a Construction Agreement with Tidal Marine Construction, Inc. of Antioch, California, including making minor and non-substantive changes.
BACKGROUND:
Fairmount Park is a 279.45 acre regional park in Riverside, California, designated by the Riverside Cultural Heritage Board as Landmark No. 69. The famous Olmsted Brothers and Olmsted firm was commissioned for the landscape design in 1911. The original construction of the dam and reservoir were completed in 1923. The Department Dam Number is 81.000 and the National Dam ID Number is CA00304.
In a letter dated July 17, 2020, the Division of Safety of Dams (DSOD) of the Department of Water Resources identified the need to repair the slide gate and restore operation of the low-level outlet at Fairmount Park Dam.
In December 2020, the City contracted Genterra to review the condition of the outlet and recommend a course of action.
On March 8, 2021, Genterra submitted a preliminary report to the City, which recommended an underwater inspection to assess the condition of the submerged components of the outlet system as a precursor to performing needed repairs/replacements.
On June 2, 2021, an underwater inspection showed approximately two to three feet of mud covering the full length of the 24-inch intake pipe, approximately 6 to 8 feet of debris coverage inside and above the slide gate and weir box, and impact damage to the valve stem above and below the water line, which presumably rendered the slide gate inoperable.
On June 22, 2021, the City Council adopted a resolution approving the proposed Annual Budget for Fiscal Year 2021-2022, including increasing Measure Z funding for Parks & Recreation in the amount of $800,000 for the Fairmount Park Weir Dam and Storm Drain Improvements project.
DISCUSSION:
On November 12, 2021, the Purchasing Division posted Bid No. 7877 on the City’s website for the construction improvements at Fairmount Park, including the replacement of existing sluice gate at the Lake Evans dam weir box. Bid number 7877 closed on December 13, 2021, and a total of one bid submission was received. After further review the Purchasing Department deemed the bid unresponsive as the bidder did not provide the schedule of values as required within the bid submission. In order to obtain additional feedback pertaining to the lack of submissions, staff reached out to all of the prospective bidders registered for the bid through the Planet Bids bidding system. After receiving the requested feedback, it was determined that the contractors could not take the current workload due to lack of man-power and/or already scheduled workload and, as such, could not commit to this project.
On January 20, 2022, the Purchasing Division posted Bid No. 7899 on the City’s website for the construction improvements at Fairmount Park, including the replacement of existing sluice gate at the Lake Evans dam weir box. A total of forty-nine prospective bidders downloaded the bid specifications. On February 10, 2022, two bids were received, one from Tidal Marine Construction Inc, and the other from Houlla Enterprises, Ltd. as indicated on the attached Bid Award Recommendation. After further review Tidal Marine Construction, Inc. of Antioch, California, was deemed the lowest responsive and responsible bidder. Staff conducted a reference check and elicited no negative information. Furthermore, the State Contractor’s Licensing Board records indicate that this bidder’s license is current, active, and in good standing. Therefore, the Parks, Recreation and Community Services Department recommends that the construction contract in the amount of $113,297 be awarded to Tidal Marine Construction, Inc. for the Fairmount Park Weir Dam Improvements.
The Purchasing Services Manager concurs that the recommendation to award Bid No. 7899 to Tidal Marine Construction, Inc. is in compliance with Purchasing Resolution No. 23812.
This project is expected to begin construction in May and be completed by July 2022.
STRATEGIC PLAN ALIGNMENT:
This project supports Strategic Priority 1 – Arts, Culture and Recreation, and goal 1.3, to improve parks, recreational amenities, open space, and trail development, and fulfill critical lifecycle and facility maintenance needs, and goal 1.4, to prioritize safety at parks, trails, arts, cultural and recreational facilities.
This action aligns with each of the Cross-Cutting Threads as follows:
Community Trust – These repairs will prevent risk to public health, safety, and further environmental damages. In addition, the public can track project progress through PRCSD’s CIP tracking map located on the City’s website.
Equity – Fairmount Park offers equitable distribution of all its services and amenities to ensure every member of the community has equal access to park amenities.
Fiscal Responsibility – The procurement of services for this project is in accordance with Purchasing Resolution No. 23812. Also, this project is in conformity with the Measure Z funding obtained for use in addressing critical unfunded repair and maintenance needs.
Innovation – PRCSD requested Measure Z funding to facilitate making these much needed repairs as timely as possible in order to maintain existing park features and amenities without the interruption of public use.
Sustainability & Resiliency – This project contributes to improving existing City facilities and amenities, which encourages and provides access to healthy exercise opportunities, and improves the overall quality of life for all City of Riverside residents.
FISCAL IMPACT:
The total fiscal impact of the action is $124,626.70. Funds are budgeted and available in Measure Z Capital Fund, Fairmount Park/Weir Dam project construction costs are fully funded by Measure Z as detailed in the table below.
Project
Account
Amount
Fairmount Park/Weir Dam Project
9922909 - 462050
$ 800,000.00
Prepared by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Fairmount Park Weir Dam Repairs ● Page 3