450 E ALESSANDRO BLVD. RIVERSIDE, CALIFORNIA 92508
T: 951.358.7100 ♦ F: 951.358.7105 ♦ WEB: WWW.RIVCOPHEPR.ORG ♦ TDD: 951.358.5124
Bruce Barton, Director
Emergency Management Department
February 17, 2022
City of Riverside
Michael D. Moore, Fire Chief
Mark D. Annas, Emergency Services Administrator
Marilene Cabanlit, Sr. Management Analyst
RE: FY21 State Homeland Security Program Grant (SHSP) Award - $38,059.00 Grant #2021-0081 CFDA#: 97.067
The California Office of Emergency Services (CalOES) has approved Riverside County’s FY 21 State Homeland Security Program Grant (SHSP) application and has authorized the commencement of reimbursement requests as of 2/17/2022.
The grant cycle for this grant will end on May 31, 2023. All final reimbursement requests are due no later than June 10, 2023.
Upon approval of pending paperwork this letter serves as authorization to begin spending and requesting reimbursement of your Anti -Terrorism Approval Authority (AT AA) approved pr ojects. In an effort to ensure t hat all awarded funds are expended the State is requiring that reimbursement requests should be made at least every 6 months . E xpenses for equipment should be completed within the first 8 months after rec eiving this award le tter. Training must b e completed or scheduled within the first year of this grant. Under extenuating circumstances some exceptions may be approved . Full Expenditure of the awarded funds is expected.
Riverside County Operational Area may reduce, suspend, or terminate current and/or future grant funding, in whole or in part, or other measures may be imposed for any of the following reasons:
• Failure to submit required reports.
• Failure to expend a minimum of 90% of awarded funding. • Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. • Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state law.
• Failure to follow grant agreement requirements or special conditions. • False certification in the application or document.
• Failure to adequately manage, monitor or direct the grant funding activities of their City/Agency.
Riverside County EMD does require you to provide a signed FY 21 Grant Assurance and completed and signed Workbook Face-Sheet as soon as possible. Modifications and Reimbursement Requests cannot be processed until we receive these documents. Please remember that changes to your grant will require the approval of the OA prior to i ncurring any costs.
All modificati ons, EHP’s, sole source procurement, EOC and construction requests require additional approvals from CalOES through the OA prior to incurring any costs.
By accepting this award, it is understood that you are agreeing to c omply with a ll applicable federal, state, and local requirements of the grant as put forth in the FY 21 Grant Assurances, federal and state guidances, and all provisions of 2 CFR 200 including part F - “Audit Requirements”. Any funds found owed as a result o f a final review or audit must be refunded to the County within 15 days upon receipt of an invoice from Riverside County EMD.
As always, please feel free to co ntact us wi th any question s you may have. I look forward to working with you and appreciate your cooperation and support.
Regards,
Joe Barron
Administrative Services Analyst II
Riverside County EMD