City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 3, 2022
FROM: PUBLIC WORKS DEPARTMENT WARD: 1
SUBJECT: CENTER STREET IMPROVEMENTS FROM 150’ WESTERLY OF VERSAILLES PLACE TO THE EASTERLY CITY LIMITS – APPROVE A SERVICE AGREEMENT WITH THE COUNTY OF RIVERSIDE IN THE AMOUNT OF $76,050 ISSUE:
Approve a service agreement with the County of Riverside in the amount of $76,050 using section 802(h) of Purchasing Resolution 23812.
RECOMMENDATIONS:
That the City Council:
Approve a service agreement with the County of Riverside in the amount of $76,050; and Authorize the City Manager, or his designee, to execute the service agreement with the County of Riverside, including making minor and non-substantive changes.
BACKGROUND:
The City of Riverside (City) periodically collaborates with neighboring agencies to complete projects that provide mutual benefits to both agencies with one agency assuming the lead role to administer the work. The County of Riverside (County) planned a project to construct street improvements on Center Street for approximately 1,900 feet measured westerly from West La Cadena Drive, including on Stephens Avenue from Center Street to West La Cadena Drive. The majority of the improvements are within County jurisdiction. However, both the City and County share approximately 640 feet of Center Street from approximately 150’ westerly of Versailles Place to approximately 175’ westerly of Claire Street (Attachment 1).
DISCUSSION:
The City and County developed a service agreement (Attachment 2) to complete street improvements on Center Street, with the County acting as the lead agency administering the work. The City is responsible for all costs on the southerly side of Center Street for the segment within the City limits. The work generally includes the removal of the existing roadway, minor grading, and constructing a roadway section consisting of new asphalt over an aggregate base material.
The Public Works Department utilizes a Pavement Management program to collect and analyze pavement data to prioritize projects. The described segment of Center Street within the City limits is rated in poor condition. The existing pavement condition and proposed scope of work support the priorities identified in the Pavement Management Program.
City Charter stipulates that construction contracts shall be procured through the City’s competitive procurement process with the exception of the circumstances listed in Section 802 of Purchasing Resolution 23812. The County will be the lead agency administering the work described herein. Item (h) in Section 802 allows for an exception of the City’s competitive procurement process for the following situation: “Where payment for Construction Services is to be made to a Federal, State, and/or other public entity.” The Purchasing Manager concurs that the recommendation to approve the agreement is in compliance with Purchasing Resolution 23812.
STRATEGIC PLAN ALIGNMENT:
This Project aligns to Strategic Priority No. 6 – Infrastructure, Mobility and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – This Project aligns with the priorities identified in the Pavement Management Program.
Equity – Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility – The work proposed in the service agreement will be constructed by the lowest responsive and responsible bidder.
Innovation – This project exemplifies established methods of street improvements. Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – The construction materials to be utilized to complete this work described in the service agreement are considered best practices in the industry.
FISCAL IMPACT:
The total fiscal impact is $76,050. There are sufficient funds budgeted and available in the Gas Tax Fund, PW-Capital Improvements-Street Projects, Minor Streets Rehab Program expenditure account number 9888427-440223, to reimburse the County for the completion of the work within the City limits.
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
County Service Agreement
County Reimbursement Agreement ● Page 2