ADMINISTRATION DESIGN AND CONSTRUCTION SERVICES GOODS AND SERVICES MAIL SERVICES S.A.M.M. (SURPLUS AUCTION MATERIALS MANAGEMENT) CITY HALL 255 W. ALAMEDA P.O. BOX 27210 TUCSON, AZ 85726-7210 (520) 791-4217 FAX (520) 791-4735 TTY (520) 791-2639
www.tucsonprocurement.com
CITY OF
TUCSON
DEPARTMENT OF
PROCUREMENT
NOTICE OF INTENT TO AWARD
October 17, 2017
Henry Retamal, President
Toter, LLC
841 Meacham Road
Statesville, NC 28677
[email protected]
Re
ference: Request for Proposal No. 171717
Refuse and Recycling Container Solutions and Related
Products, Equipment and Services
Dear Mr. Retamal:
It is the City's intent to accept your proposal for the above referenced solicitation.
It shall be your responsibility to forward to this department, within ten (10) days of the date of this letter, the items noted on the attached document.
This Notice of Intent to Award is not a contract and does not establish any contractual relationship. The provision of those items indicated on the attached check sheet is one condition precedent to contract execution. The contract is not deemed to be executed until it is signed by the City's Director of Procurement and approved as to form by the City Attorney.
Should you have any questions regarding this letter, please me at (520) 837-4123.
Sincerely,
Jeffrey Whiting
Senior Contract Officer
JW/lr
Cc: File
Attachments
ATTACHMENT 3
Attachment
171717
CITY OF TUCSON
INSURANCE REQUIREMENTS
In conjunction with any work or services performed for the City of Tucson, the Contractor must furnish evidence of insurance in limits and coverage as follows:
COVERAGE LIMITS OF LIABILITY
I. Commercial General Liability:
Policy shall include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability
Each Occurrence $1,000,000
General Aggregate $2,000,000
Products & Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $1,000,000
Blanket Contractual Liability $1,000,000
II. Commercial Automobile Liability
Policy shall include Bodily Injury and Property Damage, for any owned, Hired, and/or Non-owned vehicles used in the operation, installation and maintenance of facilities under this agreement.
Combined Single Limit $1,000,000
III. Workers' Compensation (applicable to the State of Arizona)*1 Per Occurrence Statutory
Employer's Liability $1,000,000
Disease Each Employee $1,000,000
Disease Policy Limit $1,000,000
*1 Sole Proprietor/Independent Contractor designation is given to those who desire to waive their rights for worker compensation coverage and benefits as outlined in ARS§ 23-901 and specifically ARS § 23-961 (O). If applicable, please request the Sole Proprietor/Independent Contractor form from the Contract Officer listed in the solicitation.
A. ADDITIONAL INSURANCE REQUIREMENTS: Policies shall be endorsed to include the following provisions:
1. A waiver of subrogation endorsement in favor of the City of Tucson, for losses arising from work pe
2. The insurance afforded the contractor shall be primary insurance and that any insurance carried by the City of Tucson and its agents, officials or employees shall be excess and not contributory.
3. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
B. NOTICE OF COVERAGE MODIFICATIONS: Any changes material to compliance with this contract in the insurance policies above shall require 10 days written notice from the Contractor to the City of Tucson. Such notice shall be sent directly to the Department of Procurement.
C. ACCEPTABILITY OF INSURERS:
of not less
than A:VII. The City of Tucson in no way warrants that the required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.
D. VERIFICATION OF COVERAGE: Contractor shall furnish the City of Tucson with certificates of insurance (ACORD form or equivalent approved by the City of Tucson) as required by this Contract. The certificates for each insurance policy are to be signed by an authorized representative.
ATTACHMENT 3
All certificates and endorsements are to be received and approved by the City of Tucson before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work and remain in effect for the duration of the contract and two (2) years after completion. Failure to maintain the insurance policies as required by this Contract, or to provide
All certificates required by this Contract shall be sent directly to the Department of Procurement.
The City of Tucson project/contract number and project description shall be noted on the certificate of insurance. The City of Tucson reserves the right to require complete copies of all insurance policies required by this Contract at any time.
E. SUBCONTRACTORS:
policies or Contractor shall furnish to the City of Tucson separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above.
F. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self- Insurance.
SPECIAL CONDITIONS:
1. The Comprehensive General Liability and Automotive Insurance will include the City of Tucson as an additional insured with respect to liability arising out of the performance of this Contract.
2. Policies will not be cancelled or reduced in coverage without ten (10) days written notice to the City of Tucson, Procurement Department/Contract Services Division, P.O. Box 27210, Tucson, AZ 85726- 7210.
3. Deductibles will be stated on the certificate of insurance and are subject to the review and approval of the City.
THE CITY RESERVES THE RIGHT TO CHANGE OR MODIFY LIMITS OF LIABILITY OR COVERAGES FOR CONTRACTS ON AN UNUSUAL SIZE OR RISK.
ATTACHMENT 3
ATTACHMENT 3
ADMINISTRATION DESIGN AND CONSTRUCTION SERVICES GOODS AND SERVICES MAIL SERVICES S.A.M.M. (SURPLUS AUCTION MATERIALS MANAGEMENT) CITY HALL 255 W. ALAMEDA P.O. BOX 27210 TUCSON, AZ 85726-7210 (520) 791-4217 FAX (520) 791-4735 TTY (520) 791-2639
www.tucsonprocurement.com
CITY OF
TUCSON
DEPARTMENT OF
PROCUREMENT
November 15, 2017 Sent via electronic mail, this day
Henry Retamal, President
Toter, LLC
841 Meacham Road
Statesville, NC 28677
[email protected]
Re: Contract No.: 171717-01
Contract Title: Refuse and Recycling Container Solutions and Related Products, Equipment and Services
Dear Mr. Retamal:
requirements for Refuse and Recycling Container Solutions and Related Products, Equipment and Services during the time period of February 1, 2018 through January 31, 2019.
Please find attached your pdf copy of the contract, purchase order and the Designation of Contract Representative Memorandum outlining the duties and responsibilities of the representative as they relate to this contract. If you have any questions concerning this award, please contact me at (520) 837-4123.
The City wishes to thank you for your interest and proposal.
Sincerely,
Jeffrey Whiting
Senior Contract Officer
JW/lr
Attachments
Cc: File 171717
ATTACHMENT 3
ATTACHMENT 3
ATTACHMENT 3
ATTACHMENT 3
ATTACHMENT 3
ATTACHMENT 3