City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 10, 2022 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF 12,248 AUTOMATED REFUSE (BROWN BINS), GREEN WASTE (GREEN BINS), AND RECYCLING CARTS (BLUE BINS) FROM TOTER, INC. IN THE AMOUNT OF $990,000 THROUGH JANUARY 31, 2023 ISSUE:
Authorization for the Public Works Department-Solid Waste Division to purchase automated refuse, green waste, and recycling carts from Toter, Inc. of Statesville, North Carolina in the amount of $990,000 through January 31, 2023.
RECOMMENDATION:
Approve the purchase of 12,248 automated refuse, green-waste, and recycling carts from Toter, Inc. of Statesville, North Carolina in the estimated amount of $990,000 through the current expiration of the cooperative agreement on January 31, 2023, in accordance with Purchasing Resolution No. 23812, Section 602(f); and Authorize the City Manager, or his designee, to execute purchase orders and change orders with Toter, Inc., including making any minor and non-substantive changes based on agreement extensions.
BACKGROUND:
The Public Works Department Solid Waste Division purchases automated carts for new residences and to replace damaged, lost, or stolen carts for City customers including those serviced by Burrtec Waste Industries, Inc. Currently, there are approximately 67,000 households in the City. Based on an assessment of ongoing needs and previous purchase amounts, the Public Works Department anticipates purchasing 12,248 carts between July 1, 2022, and June 30, 2023.
DISCUSSION:
Toter, Inc. holds a Cooperative Agreement (Contract No. 171717-01) with Omnia Partners, the parent organization of National IPA and U.S. Communities. Purchasing Resolution 23812, Section (602) states that “Competitive procurement through informal procurement and formal procurement process shall not be required in any of the following circumstances: (f) “When Cooperative Purchasing is available and undertaken or Goods can be obtained through Federal, State and/ or other public entity pricing contracts or price agreements”. In October 2021, the City of Tucson exercised an amendment to renew the cooperative agreement until January 31, 2023.
Additionally, Toter Inc. is the current provider of automated carts and has proven to be a top-quality product with no warranty issues. Toter Inc. has earned a reputation for providing the toughest, most durable municipal garbage carts. Toter carts have an average service life of 15 to 20+ years, providing superior value for the City’s investment.
The Purchasing Manager concurs that the recommendation to approve the purchase within the valid duration of the cooperative agreement is in compliance with Purchasing Resolution No. 23812.
STRATEGIC PLAN ALIGNMENT:
This purchase supports Strategic Priority 4 – Environmental Stewardship, which aims to champion proactive and equitable climate solutions based in science to ensure clean air, safe water, a vibrant natural world, and a resilient green new economy for current and future generations. This project also aligns with goal 4.4 – Implement measures and educate the community to responsibly manage goods, products, and services throughout their life cycle to achieve waste reduction outcomes.
Furthermore, this project aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – In addition to assessing inventory levels and general adherence to purchasing criteria, City staff are encouraged to be a partner in waste reduction efforts which would make a real difference in maintaining positive energy and dedication to sustain environmental program for the community engagement.
2. Equity – The Riverside Public Works-Solid Waste Division will work to engage difficult to reach populations by collaborating with community groups to address environmental and health related challenges. City staff will provide the community with the education and outreach to achieve waste reduction outcomes.
3. Fiscal Responsibility – The City will be able to expand our capabilities to reduce waste Reduction. These funds are used to purchase equipment’s, education, and outreach to the community.
4. Innovation – City provide the value our community expects to meet the trash hauling needs by purchasing durable products that will have a longer and more efficient life cycle.
5. Sustainability & Resiliency – City will continue to contribute and protect the environment and our community for future generations towards zero-waste lifestyle.
FISCAL IMPACT:
The fiscal impact to purchase 12,248 carts ($80.82/unit) in Fiscal Year 2022/23 is $990,000. Sufficient funds to cover the purchase are budgeted in the upcoming FY 2022-2024 budget that will be presented to City Council in June for adoption, in the Refuse Fund, Solid Waste Collection, Special Department Supplies expenditure account number 4130100-426800.
Prepared by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Rafael Guzman, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
1. Executive Summary Solicitation no. 171717
2. Omnia Pricing Adjustment DD January 1, 2022, to April 30,2022
3. City of Tucson signed contract 10-17-2017
4. Resolution No. 23812, Section 602 (f).
5. Contract Amendment Renewal - Price Adjustment 102720 Request for Proposal 1080 • Page 2
Purchase of Recycling Carts from Toter, Inc..● Page 2