City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 24, 2022 FROM: GENERAL SERVICES DEPARTMENT WARD: 3
SUBJECT: MEASURE Z - AWARD BID NO. 7864 TO M. BREY ELECTRIC, INC. FOR REPLACEMENT OF THE HELIPAD LANDING LIGHTS AT THE POLICE SPECIAL OPERATIONS/METRO FACILITY IN THE AMOUNT OF $95,095 AND AUTHORIZE 20% CHANGE ORDER AUTHORITY UP TO $19,019 FOR A TOTAL AMOUNT NOT TO EXCEED $114,114 ISSUE:
Award Bid No. 7864 to M. Brey Electric, Inc, of Beaumont, California for Replacement of the Police Helipad Landing Lights, located at the Police Special Operations/Metro Facility at 7020 Central Avenue, in the amount of $95,095; and authorize 20% change order authority up to $19,019 for a total not to exceed amount of $114,114.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7864 to M. Brey Electric, Inc. of Beaumont, California in the amount of $95,095 for Replacement of the Helipad Landing Lights at the Police Special Operations/Metro facility located at 7020 Central Avenue; Authorize 20% change order authority in an amount up to $19,019 for project changes including, but not limited to, unforeseen conditions, or necessary design changes for a total not to exceed amount of $114,114; Authorize the City Manager, or his designee, to execute a Construction Agreement with M. Brey Electric, Inc. of Beaumont, California including making minor and non-substantive changes.
BACKGROUND:
Measure Z, approved by Riverside voters on November 8, 2016, authorized a one-cent increase in the City of Riverside’s (City) sales tax rate, which began on April 1, 2017. For the General Services Department, these funds are to be utilized for deferred maintenance, security, ADA improvements and life safety issues.
DISCUSSION:
The General Services Department (General Services) is responsible for oversight of facilities maintenance and Capital Improvement Programs for the City’s core departments and facilities, including police, fire, library, museum, City Hall and the City Corporation Yard.
Replacement of the Helipad Landing Lights:
The existing Helipad Landing Lights at the Police Special Operations/Metro facility are no longer in compliance with Federal Aviation Administration (FAA) guidelines. The existing lights are mounted above ground and jeopardize the safety of the flight crews and if not revised to meet current FAA guidelines, will result in the closure of the helipad. This project will remove the existing lights and install new flush mounted fixtures including all new conduit, wiring, concrete patching and re-striping of the helipads to bring the facility into FAA compliance.
Bid No. 7864 for the Replacement of the Helipad Landing Lights at the Police Special Operations/Metro facility was developed and posted on the City’s bidding website on March 14 with bids due on April 11. Five responses were received, one of which was deemed non-responsive due to failing to sign their bid bond as required. M. Brey Electric, Inc. was deemed the lowest, responsive bidder in the amount of $95,095.
A 20% change order authority in the amount of $19,019 for a total not to exceed amount of $114,114 is requested for unanticipated changes and/or design changes if additional repair needs are discovered.
The Police Chief concurs with the recommended actions.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23812.
STRATEGIC PLAN ALIGNMENT:
Replacement of the Helipad Landing Lights contributes to Strategic Priority No. 6 Infrastructure, Mobility and Connectivity and Goal No. 6.2. to maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This project aligns with the Cross-Cutting Threads of the City’s Strategic Plan as follows:
Community Trust This project provides assurance to the City of Riverside’s residents that significant investments are being made to improve public safety facilities, in accordance with the priorities outlined in the Measure Z Spending Plan.
Equity – This item is neutral towards this cross-cutting thread.
Fiscal Responsibility – This project was competitively bid in accordance with Purchasing Resolution 23812, ensuring that the best pricing was obtained.
Innovation – This item is neutral towards this cross-cutting thread.
Sustainability & Resiliency – The replacement of the Helipad Landing Lights will ensure compliance with FAA guidelines and prolong the useful life of this facility.
FISCAL IMPACT:
The total fiscal impact of this action, including 20% change order authority in the amount of $19,019 is $114,114. Funds are available in the Measure Z Fund, City Buildings Annual Deferred Maintenance Project account number 9901909-462050.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager CFO/Treasurer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Measure Z – Bid No. 7864 ● Page 2