City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 21, 2022 FROM: PARKS, RECREATION AND COMMUNITY WARDS: 1, 5
SERVICES DEPARTMENT
SUBJECT: MEASURE Z – AWARD CONSTRUCTION CONTRACT TO ROBERTSON INDUSTRIES, INC., OF TEMPE, ARIZONA, FOR THE PLAYGROUND SURFACING REPAIR AT REID PARK AND ARLINGTON HEIGHTS SPORTS PARK IN THE AMOUNT OF $242,531 AND AUTHORIZE 20% CHANGE ORDER AUTHORITY UP TO $48,506.20 FOR A TOTAL NOT TO EXCEED AMOUNT OF $291,037.20.
ISSUE:
Award construction contract to Robertson Industries, Inc., of Tempe, Arizona, for the playground surfacing repair at Reid Park and Arlington Heights Sports Park under the OMNIA Partners Cooperative Purchasing Program Agreement R220203, pursuant to Purchasing Resolution 23812, Section 802(g), in the amount of $242,531 and authorize 20% change order authority up to $48,506.20 for a total not to exceed amount $291,037.20.
RECOMMENDATIONS:
That the City Council:
Award construction contract to Robertson Industries, Inc., of Tempe, Arizona, for the playground surfacing repair at Reid Park and Arlington Heights Sports Park under the OMNIA Partners Cooperative Purchasing Program Agreement R220203, in an amount of $242,531.
Authorize 20% change order authority in an amount up to $48,506.20 for project changes including but not limited to unforeseen conditions for a total not to exceed total amount of $291,037.20.
Authorize the City Manager, or designee, to execute the construction contract with Robertson Industries, Inc., including making minor and non-substantive changes.
BACKGROUND:
The Parks Division of Parks, Recreation, and Community Services Department maintains a variety of playground surfacing, including poured-in-place rubber and loose-fill materials. The poured-in-place rubber is used in Citywide parks playgrounds as fall protection due to its ability to absorb impacts and is designed specifically for use as a playground safety surface under and around playground equipment. It is a highly durable, permeable, slip-resistant surface providing cushioned comfort that does not move or shift around. The pour-in-place playground surface can become hard overtime, reducing its effectiveness as a fall attenuating surface and will need to be topped off with a fresh layer of rubber. This restoration technique improves the playground’s safety rating. As budgeted this fiscal year, staff will be restoring, preserving, and conditioning old playground surfaces at Reid Park and Arlington Heights Sports Park.
DISCUSSION:
The playground surfacing repair at Reid Park and Arlington Heights Sports Park will assist the Parks division continued efforts toward community safety. The pour-in-place rubber surface was selected because it is ADA Compliant and requires less maintenance than other playground surfaces.
City Staff is requesting a construction contract with Playcraft Systems, LLC, which Robertson Industries, Inc. of Tempe, Arizona is part of, for the playground surfacing repair through the OMNIA Partners Cooperative Purchasing Program Agreement R220203, which was competitively bid and awarded on February 22, 2022. Pursuant to Purchasing Resolution No. 23812, Section 802(g) which states, “For procurements subject to section 1109 of the City Charter, only the exceptions listed in section 1109 shall apply. Except as otherwise required by the City Charter, Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(g) When Cooperative Purchasing is available and undertaken or when Services can be obtained through Federal, State and/or other public entity pricing contracts or price agreements.” The Purchasing Manager Concurs that the recommendation to purchase is in compliance with Purchasing Resolution No. 23812, Section 802(g).
STRATEGIC PLAN ALIGNMENT:
The work contributes to the “Arts, Culture and Recreation” priority of the Envision Riverside 2025 Strategic Plan, which aims to provide diverse community experiences and personal enrichment opportunities for people of all ages.
The playground surfacing repair at Reid Park and Arlington Heights Sports Park aligns with Goals 1.3 Improve parks, recreational amenities, open space, and trail development, and fulfill critical lifecycle and facility maintenance needs; and 1.4 Prioritize safety at parks, trails, arts, cultural and Recreational Facilities.
The item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – Well maintained parks’ playgrounds serve the public interest, benefit the City’s diverse populations, and result in greater public good.
Equity – Parks, Recreation and Community Services Department strives to improve all City’s playgrounds to provide safe and well-maintained playgrounds to all parks around the City.
Fiscal Responsibility – Parks Division is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all by repairing the playground surface to maintain the playground areas.
Innovation – Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through adaptive processes to meet the playground standard safety and guidelines.
Sustainability & Resiliency – Playground surfacing repair is best practices in the industry. The pour-in-place rubber repair in the playgrounds greatly benefits the environment, providing extra layers of protection, and adding longevity to our playground surfaces.
FISCAL IMPACT:
The total fiscal impact of this action is $291,037.20. Sufficient funds are budgeted and available under Measure Z Capital Fund, City Buildings Annual Deferred Maintenance account number 9901909-462050.
Prepared by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment:
Construction Contract
Robertson Proposal #21-34058
Robertson Proposal #21-34049
Playground Surfacing Repair ● Page 2